HomeMy WebLinkAboutReso 2025-3911SC'
RESOLUTION NO. 2025 - R
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO THE PURCHASE ORDER WITH STAPLES
FOR THE PURCHASE OF NECESSARY OFFICE SUPPLIES AND EQUIPMENT FOR
FISCAL YEAR 2024-2025, IN AN AMOUNT NOT TO EXCEED THIRTEEN THOUSAND
DOLLARS AND NO CENTS ($13,000.00); AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on September 19, 2024, via Resolution No. 2024-3706, the City Commission
of the City of Sunny Isles Beach (the "City") approved the issuance of a Purchase Order to Staples
for Fiscal Year 2024-2025 (the "PO") for the purchase of office supplies and equipment
("Supplies"), in an amount not to exceed $75,000.00; and
WHEREAS, at the close of FY24-25, City staff determined that the total amount purchased
from Staples was in an amount not to exceed $88,000.00; and
WHEREAS, the City wishes to ratify an increase to the PO with Staples for the Supplies, in
an amount not to exceed Thirteen Thousand Dollars and No Cents ($13,000.00), bringing the total
expenditure amount not to exceed Eighty -Eight Thousand Dollars and No cents ($88,000.00) for
Fiscal year 2024-2025.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratify Increase to Purchase Order. The City Commission hereby ratifies an
increase to the PO with Staples for the Supplies, in an amount not to exceed Thirteen Thousand
Dollars and No Cents ($13,000.00), bringing the total expenditure amount not to exceed Eighty -
Eight Thousand Dollars and No cents ($88,000.00) for Fiscal year 2024-2025.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th day of October
Larisa Svechin, Mayor
@BCL@8C1767CA Page 1 of 2 167
ww
Mauricio etancur, WC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
46L'---
01n'E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved bydHk11--6tpV:9P, Seconded by:\)
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
@BCL@8C1767CA
(Yes) (No)
�(Yes) (No)
7
(Yes) (No)
Yes) (No)
(Yes) (No)
Page 2 of 2 168
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager.
FROM: Genesis Cuevas, Procurement Director.
DATE: October 16, 2025
RE: Ratifying an Increase in Spending Authority with Staples for Fiscal Year 2024-
2025
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
On September 19, 2024, the City Commission approved resolution 2024-3706 for an amount NTE of
$75,000. The City is requesting ratification for an additional $13,000 to cover outstanding invoices from
FY24-25. Procurement initially requested a 15% increase based on the Staples BPO spend from FY 23-
24. However, actual expenditures reflect an increase of approximately 35%.
During FY24-25, the cost of paper and paper products rose, however, despite the increase, vendors on
contract, such as Staples, continues to lead the competition by offering government
pricing. Piggybacking the State of Florida contract allows the city to take advantage of substantial
discounts, which can range from 21% off or more on office supplies compared to an account that is not
linked to this piggyback contract.
Frequent purchases from Staples are: Breakroom Supplies, Office Consumables (includes, pens, folders,
envelopes), Office Equipment, Office Furniture (chairs and desk), IT supplies (batteries, mousse's),
Paper, Toners.
This contract is piggybacking the State of Florida, contract number 44111513-17-01, which is active
through 4/17/27.
Item Number: 9.G
165
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funds have been appropriated in various department budgets, as needed.
ATTACHMENTS:
Resolution
Item Number: 9.G
166