HomeMy WebLinkAboutReso 2025-3912RESOLUTION NO. 2025 - *3 l l?—
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO THE BLANKET PURCHASE ORDER WITH
PUBLIX FOR THE PURCHASE OF NECESSARY GOODS FOR FISCAL YEAR 2024-2025,
IN AN AMOUNT NOT TO EXCEED FIVE THOUSAND DOLLARS AND NO CENTS
($5,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 19, 2024, via Resolution No. 2024-3708, the City Commission
approved the issuance of a Blanket Purchase Order ("the BPO") to various vendors, including
Publix (the "Vendor") for the purchase of necessary goods (the "Goods"), in an amount not to
exceed $50,000.00; and
WHEREAS, on July 171h, 2025, via Resolution No. 2025-3857, the City Commission ratified
the expenditure of budgeted funds for the purchase of Goods from the Vendor, in an amount not
to exceed $20,000.00, bringing the total not to exceed amount to $70,000.00 for Fiscal Year 2024-
2025 ("FY24-25"); and
WHEREAS, at the close of FY24-25, City staff determined that the total amount purchased
from the Vendor was in an amount not to exceed $75,000.00; and
WHEREAS, the City Commission wishes to ratify an increase to the BPO with the Vendor
for the Goods, in an amount not to exceed Five Thousand Dollars and No Cents ($5,000.00),
bringing the total BPO amount not to exceed Seventy -Five Thousand Dollars and No Cents
($75,000.00) for FY24-25.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratify Increase to Blanket Purchase Order. The City Commission hereby approves
an increase to the BPO with the Vendor for the purchase of necessary Goods, in an amount not
to exceed Five Thousand Dollars and No Cents ($5,000.00), bringing the total BPO amount not to
exceed Seventy -Five Thousand Dollars and No Cents ($75,000.00) for FY24-25.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th da of Octob r, 2025.
Larisa Svechin, Mayor
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Mau'r(c'101(betancur,ICMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
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fain E. Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
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Moved by:(2)kJ%,_.fssj DNh6 �' .�C�econded by: �J� t'6po'
Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
''(Yes)
-7 (Yes)
(No)
(No)
Z7-' (Yes)
(Yes)
(Yes)
(No)
(No)
(No)
@BCL@A4148C05 Page 2 of 2 172
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager.
FROM: Genesis Cuevas, Procurement Director.
DATE: October 16, 2025
RE: Ratifying an Increase to the Purchase Order with Publix for Fiscal Year 2024-
2025
RECOMMENDATION:
Staff recommends approval of this resolution.
lI.WTF%I��
Via Reso 2023-3549 the City awarded a Blanket Purchase Order (BPO) with Publix for under $50,000. In
July, via Reso 2025-3857 the City projected and approved an increase in the amount of $20,000 for a
total amount $70,000.00 for the remainder of the FY, however at that time there still remained
purchases for August and September.
Now that Accounts Payable has received the September 30, 2025 statement, the city is requesting to
ratify $5,000.00, for a total spend with Publix of $75,000.00.
Publix purchases include food and snacks for: Halloween Boogie Festivities, City Anniversary cake, Job
Fair give-away snacks, citywide drinking water for hurricane prep and various City events, such as Teen
Movie Night, Casting with a Cop, Egg Scramble, Teen events, Summer Camp, Lifeguard Camp supplies,
Police Department supplies and much more.
Although the city has blanket POs, city staff (end-users) are responsible for comparing quality, grade,
price, quantity, and delivery with other vendors priorto making a purchase.
Item Number: 9.H
169
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
FUNDING SOURCE:
Funding is available in the FY24-25 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
Item Number: 9.1-11
170