HomeMy WebLinkAboutReso 2025-3918RESOLUTION NO. 2025 '5It
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, REJECTING PROPOSALS SUBMITTED IN RESPONSE TO REQUEST FOR
PROPOSAL NO. 25-08-01 TITLED "TEMPORARY HOLIDAY THEMED EXPERIENCE";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on August 15, 2025, the City of Sunny Isles Beach ("City") issued and
advertised Request for Proposal No. 25-08-01 (the "RFP"), titled "Temporary Holiday Themed
Experience"; and
WHEREAS, on September 12, 2025, the City received a total of three (3) electronic
proposals from Miami Holiday Lights, Azur Group, and Studio Party Miami; and
WHEREAS, pursuant to Section C-3.10 (a) of the City's Charter, the City Commission, upon
the recommendation of the City Manager and by a majority, has the authority to reject all
proposals and re -advertise; and
WHEREAS, all the proposals received have been rejected based on non -responsiveness in
Accordance with Section 2.3, Minimum Qualification Requirements, Page 12 of the RFP, and the
City now wishes to reject all bids received.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Reiection of All Bids. The City Commission hereby rejects all bids received for
Request for Proposal No. 25-08-01.
Section 2. Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 16th day of Octoer, 202
Larisa Svechin, Mayor
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ATTEST r APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
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Mauricic Betan ur, CNjC, City Clerk A ain E. Boileau for Nabors, Giblin
& Nickerson, P.A., City Attorney
Moved by:6 i'u1s`>1&1 )ll SC*MA-Seconded by: ��C-6-
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Vote:
Mayor Svechin
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
`(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
Yes) _�,�No)
Yes) (No)
@BCL@1C15ADB1 Page 2 of 2 391
C,rY QF- Slli :F;yV
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager.
FROM: Genesis Cuevas, Purchasing Director.
DATE: October 16, 2025
RE: Reject Request for Proposals No. 25-08-01
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
On August 15, 2025, the City released RFP 25-08-01 titled Temporary Holiday Themed Experience.
The City invited qualified firms with demonstrated success in design, development, construction,
management and operation to deliver a turn -key high quality, outdoor Winter Village experience
featuring a faux ice-skating area ("Seasonal Event" or "Experiential Activation" or "Winter Village").
This Winter Village experiential was anticipated to serve as a South Florida regional attraction for the
holiday season. The commercial event was anticipated to run for a maximum of six weeks, spanning
from mid-to-late November 2025 through early January 2026.
The RFP had the following Minimum Qualification Requirements (MQR):
Firms that do not comply with MQRs may be determined non-responsive and disqualified.
a. The Prime Proposer and/or Sub -contractor shall hold the proper license in the State of Florida to
perform the Scope of Work set forth within this solicitation to include being registered as a Certified
Electrical Contractor with the State of Florida along with registration to conduct business in the State of
Florida in all required disciplines, as required by the City's requirements based on the proposed
electrical work.
• The Prime Firm and/or Sub -contractor may hold a Certified Mechanical Contractor and/or
Item Number: 9.N
387
Certified Air Conditioning Contractor.
b. The Prime Proposer must demonstrate a strong documented track record of providing at least three
(3) commercial Large -Scale Holiday Events, within the last five (5) years, 2020-2025.
• One of the three (3) events must have included a Faux ice-skating rink.
c. The Prime Proposer shall provide reference letters for no less than three (3) clients in which the
Proposer served as Prime Firm for projects similar in size and scope within the last five (5) years, 2020 -
2025. Please note that the references must be for the same projects in response to MQR "b" above.
d. The Prime Proposer must submit most recent audited financial statements to substantiate the
financial stability of the Proposer. Please note, financial statements are exempt from public records
request. Two years of its most recent certified business financial statements as of a date not earlier than
the end of the Proposer's preceding official tax accounting period, together with a statement in writing,
signed by a duly authorized representative, stating that the present financial condition is materially the
same as that shown on the balance sheet and income statement submitted, or with an explanation for
material change in the financial condition. Review will be made on a Pass or Fail Basis bythe city's CPA.
On August 15, 2025, the city held a non -mandatory pre -proposal meeting/site-visit for interested firms
to review the RFP requirements and the site. Three firms attended the meeting at Gateway Center:
Miami Christmas Lights, Social Crafting and Miami Holiday Lights. On September 12, 2025, the city
received three electronic proposals: Miami Holiday Lights, Azur Group, and Studio Party Miami.
All the proposals received on the referenced RFP have been rejected based on non -responsiveness in
accordance with Section 2.3 Minimum Qualification Requirements, Page 12 of the Request for
Proposals.
Note, despite providing additional time to all three firms to submit the outstanding Minimum
Qualification Requirements that should have been included in their original proposals, none of the firms
submitted all requirements stated in the RFP within the extended deadline.
Should the Procurement Department receive direction from the City Manager's Office, this project may
be re -advertised in 2026.
ADDITIONAL INFORMATION:
Copies of RFP No. 25-08-01, as well as copies of the three (3) proposals, are on file with the Office of the
City Clerk and available upon request.
FUNDING SOURCE:
Item Number: 9.N
388
ATTACHMENTS:
Resolution
Item Number: 9.N
389