Loading...
HomeMy WebLinkAboutReso 2025-3905RESOLUTION NO. 2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A SECOND AMENDMENT TO THE AGREEMENT WITH DOUGLAS W. ROBERTSON TO PROVIDE LAW ENFORCEMENT ACCREDITATION CONSULTING SERVICES, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on November 161h, 2023, via Resolution No. 2023-3588, the City Commission of the City of Sunny Isles Beach (the "City") approved an Agreement with Douglas W. Robertson (the "Consultant") to provide law enforcement accreditation services, pursuant to the Florida Commission for Law Enforcement Accreditation ("Services"), in an amount not to exceed $65,000.00, and WHEREAS, on November 211t, 2025, via Resolution No. 2024-3745, the City Commission approved a First Amendment to the Agreement with the Consultant for the Services, exercising the first of two (2) renewal options; and WHEREAS, the City being satisfied with the Services provided by the Consultant wishes to exercise its second and final renewal option for a period of twelve (12) months; and WHEREAS, the City Commission now wishes to approve a Second Amendment to the Agreement with the Consultant to provide Services for an additional twelve (12) month period, at an hourly rate of Fifty -Five Dollars and No Cents ($55.00) per hour, not to exceed Thirty Thousand Dollars ($30,000.00) during Fiscal Year 2025-2026, attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Second Amendment. The City Commission hereby approves a Second Amendment to the Agreement with the Consultant to provide the desired Services for an additional twelve (12) month period, at an hourly rate of Fifty -Five Dollars and No Cents ($55.00) per hour, not to exceed Thirty Thousand Dollars ($30,000.00) during Fiscal Year 2025- 2026, attached hereto as Exhibit "A". Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate the terms of this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. @BCL@8417FF66 Page 1 of 2 110 PASSED AND ADOPTED this 16th day y sig AT iSS Maurik16-i§eta+r, CMC, City Clerk La risa 2025. n, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Alain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by:r--) s5g1%,rfP �1�1Seconded by:( 1SSivN�� lS� .fc' Vote: Mayor Svechin Vice Mayor Lama Commissioner Joseph Commissioner Stuyvesant Commissioner Viscarra (Yes) (No) (Yes) (No) (Yes) (No) Y��(Yes) (No) (Yes) (No) @BCL@8417FF66 Page 2 of 2 111 SpNY Is`,� TO THE MANAGED SERVICES/IND SECOND AMENDMENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF ISLES BEACH AND DOUGLAS W. ROBERTSON crtYfa fuH N7 THIS SECOND AMENDMENT TO THE MANAGED SERVICES/INDEPENDENT CONTRACTOR AGREEMENT between the CITY OF SUNNY ISLES BEACH (hereinafter "City") and DOUGLAS W. ROBERTSON (hereinafter "Consultant"), executed this S 1 rday of October 2025, is made a part of the original Managed Services/Independent Contractor Agreement, dated November 27, 2023, as amended on November 25, 2024 (hereinafter "Agreement"), between the City and Consultant, collectively attached hereto as Exhibit "A" and incorporated herein. The City and Consultant hereby agree as follows: 1. OPTION TO RENEW. The City and Consultant hereby elect to exercise their option to renew the Agreement for one (1) year, as set forth in Section IV of the Agreement. There are no remaining renewal term. 2. ADDITIONAL COMPENSATION. Section II of the original Agreement between the parties is hereby amended to include additional compensation for the one (1) year renewal term in an amount not to exceed Thirty -Thousand Dollars and No Cents ($30,000.00) for the Services, to be paid at an hourly rate of Fifty -Five Dollars ($55.00) per hour. 3. OTHER PROVISIONS REMM IN EFFECT. Except as specifically modified herein, all terms and conditions of the original Agreement between the Parties, dated November 27, 2023, shall remain in full force and effect. 4. CONFLICTING PROVISIONS. The terms, statements, requirements, or provisions contained in this Second Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent terms, statements, requirements or provisions contained in any other document or attachment, including but not limited to Exhibit "A." IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment as of the date mentioned above, STATE OF FLORIDA: COUNTY OF 6POWNC<> The foregoing instrument was acknowledged before me by means of Mphysical present or ❑ online notarization, this `3' day of October, 2025, by Douglas W. Robertson. (SEAL) i Notary lxub ic, state of Florida �"' o" DANfORD Notary public • State of Fj (Signature of Nota Pudic} ®€ Commission # HH 532Flr) "n .!y; •�• My comm. Expires $ ep 22Bonded through National Nota(Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known T or Produced Identification_ Type of Identification Produced: 1--- DOUGLAS W. ROBERTSON — SECOND AMENL HENT Page I of 3 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (306) 947-0606 phone (305) 949-3113 Fax .ATTEST: CITY OF SUNN SL S BEACH :_ CMC City Clerk BY: Larisa. Svechin, Mayor .APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY:4C/4/f---- Alain E. Boileau for Nabors, Giblin & Nickerson, P.A., City Attorney DOUGLAS W. ROBERTSON — SECOND AMENDMENT Page 2 of 3 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Exhibit A DOUGLAS W. ROBERTSON — SECOND AMENDMENT Page 3 of 3 saNNY'tt� 'Iy OF c¢� Aso THIS FIRST AMENDMENT TO THE MANAGED SERVICESANDEPENDENT CONTRACTOR AGREEMENT between the CITY OF�jY ISLES BEACH C. City") and DOUGLAS W. ROBERTSON ("Consultant"), executed this 9!TIWy of November 2024, is m0o a part of the original Managed Services/Independent Contractor Agfte aeat, dated November 27, 2023 ("Agreenienf% between the City and Consultant, a copy of which is attached. hereto as Aft6hment "•`A." The City and Consultant hereby agree as follows: L � LOPTION'TO� The City and Consultant hereby elect to exercise thei option, to reneW the Agreement for one (1) year, as set forth in Section IV of the Agreement. There is one remaining renewal tem. 2. OTIBR_gROVISTONSRKMAININEFFECT. Exceptas°speoMrallymQdifiedherein, all terms and conditions of the Qri&al Agreement between the Parties, dated November 17,2023.,' shall remain. in full force and effect. 3.' CONFLICTING PROVISIONS. The terms, statements, requirements, or provisions contained.' In this, First Amendment -shall prevail and be given superior effect and priority over any eonflieting or inconsistent terms, statements, requirements or provisions contained in any other document or attachment, including but not limited to Attachment "A" 3N WITNESS WHEREOF, the parties: hereto have executed this First Amendment. as of the date mentioned above. CONSULTANT t �{f bertson STATE OF FL��A: COUNTY OF /phi The foregoing instrument vv s acknowledged before me by means of Si�al presence or 11 online notarization, this 5A day ofNovember, 2024, by Douglas W :.Robertson. (SEAL) Natory,ftlia State of ftortde Laur .1 L. sh8ley At em 8:81 Ul Exp 912/x028 Personally Known -V—/or Produced Identification Type of Identification Produced: Notary Public, State of Florida iV (Signature of Notary Public) Lau.rq L. Shr.tey (Print, Type; or Stamp Commissioned'Name of Notary Public) DOUGLAS W. ROBP;aTSON—FIRST AMMMIkE VT , Page 102 City of Sunny .Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ATTEST:; e CMC City Clerk CITY OF S Y ISLES BEACH BY: Larisa Svechin, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY � r BY: ain E. Boileau for Nabors, Giblin & Nickerson, P.A., City Attorney DOUGLAS W. ROBERTSON—FIRST AMENDMENT Page2 oft 204 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Attachment A DOUGLAS W. ROBERTSON— FWT AMENDMENT Page 4 o£4 205 This AGREEMENT is entered into the Cir 1- - day of November, 2023, by and between DOUGLAS W. ROBERTSON, an individual, with an office atFort Lauderdale, FL 93308 (hereinafter "Consultant") and the CITY 46F SUNNY ISLE REACH, FLORIDA, a Florida municipal corporation, located at 18070 Collins Avenue, Sunny Isles Beach, FL 33160 (hereinafter "City"): WHEREAS, the City requires consulting services in the. subject of law enforcement accreditation and desires to engage the services of Consultant for a period of twelve (12) months, beginning upon execution of this Agreement, for the purposes of maintaining distinction as an Accredited Law Enforcement agency under the provisions of the Florida Commission for Law Enforcement Accreditation ("Services"); and WHEREAS;.the Consultant has an extensive background in law enforcement accreditation and is willingto provide Services to the Clty based on this background; and WHEREAS, the Parties acknowledge and agree that the purpose of the Services provided by Consultant hereunder are to improve the overall administrative and operational functions of the City's• police department and to maintain the agency's distinction as an Accredited Law Enforcement agency under the provisions of the Florida Commission for Law Enforcement Accreditation; NOW, THEREFORE in consideration of the Agreement hereinafter set forth, the Parties do hereby agree to the terms and conditions as follows: I. SCOPE OF SERVICES: Consultant Is hereby engaged to perform the Services for the City In respect to the continued evaluation of the City's police department's current policies, procedures, and all other.forms of written directivesto ensure they meet or exceed the minimum standards set forth by the Commission for Florida Law Enforcement Accreditation Program. A. The Consultant hereby agrees that he shall: 1. Develop and publish any revisions to any and all existing policies as approved by the City necessary to meetthe standards of the Florida law enforcement accreditation program; 2. Develop and publish any- and all additional policies as approved by the City, which do not currently exist which would be required •to meet the, standards of the Florida law enforcement accreditation program; 3. Administer and maintain the Power DMSO web portal, specific to the City's police department, to manage, disseminate and maintain all of the police department's written directives, build, populate, and manage an assessment system in accordance with the provisions of the Florida Law Enforcement Accreditation Standard Compliance flies on to include maintenance of the required Two Hundred and Thirty Five (235) Muglas W. Robertson --Agreement Page i of 9 206 standard compiiancefiles or the total number required to meet the requirements of the Florida Law Enforcement Accreditation Program in affect at the time of any such ass6ssment by the Commission for Law Enforcement Accreditation. The Consultant shall be responsible to'maintain and populate each standard compliance file with a copy or copies .of all applicable agency directives, copy or copies of any and all supporting documentation, agency records, photographs, etc., necessary to demonstrate compliance with each program standard. Each directive and all supporting documentation shall be highlighted to Illustrate how each directive/documentation is applicable and demonstrates compliance to the individual standard. 4. Perform on-site collection, as necessary of ail required or recommended departmental documentation relevant to demonstrating compliance with program standards; S. At a minimum, attend In-person quarterly meetings with the City and (ts.representatives to discuss project status, non-compliance issues, and departmental issues affecting the project, and/or written directive development purpose and status; and 6. Be present and oversee for any and all assessments, either mock assessment as arranged for by Consultant, or any on-site assessment scheduled by the Florida Accreditation Office. B. The Parties agree that the Consultant shall represent the City and Its police department as the accreditation manager and the Consultant agrees to attend any and all meetings and/or training conferences of the Commission for Florida Law Enforcement Accreditation as necessary to fulfill the provisions of this Agreement. The cost of the Consultant's attendance, including travel, lodging and per -diem shall be the sole responsibility of the City. C. The City agrees to provide the Consultant, at no -charge, an official Sunny Isle Beach email account for the purpose of communicating with City employees and officials as well as area law enforcement, representatives, and remote access to the police department's network In accordance with the City's Criminal Justice information Systems policy for the purpose of- obtaining fobtaining any documents, photos, statistical reports, certifications, training records, etc., necessary to obtain documentation required to demonstrate compliance with any applicable accreditation standards, as well as access credentials to the City's police headquarters facilities. The Consultant possesses and maintains a current Level 2 Criminal Justice Information Systems (CJIS) Security Awareness certification which expires November S; 2024, a copy of which Is appended hereto as Exhibit "A." In addition, the City agrees to maintain the Power DMS web portal dedicated to and administered by the police department and maintain a sufficient number of user licenses so that every member of the police department has access rights to a level appropriate for their position. The Consultant and the Administrative . Services Commander shall be the sole administrators for the portal. D. The Services shall be performed by Consultant to the full satisfaction of the City. Consultant agrees to furnish all labor and material in a good and workmanlike and professional manner to perform Services. Consultant agrees to have a qualified representative to audit and inspect the Douglas W. Robertson —Agreement Page 2 of 9 Services provided on a regular -basis to ensure all Services are being performed in accordance with the City's needs and pursuant to -the terms of this Agreement and shall report to the City accordingly. 'Consultant shall perform their work in a manner befitting the type and scope of work to be performed. In the event that the Consultant fails to complete the Services pursuant to the terms of this Agreement and City must undertake the completion of performance of Services, Consultant agrees'to indemnify the City for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a •result of ,the Consultant's failure to perform the Services. II. CONSULTING FEE: The City agrees to pay Consultant at a rate of Fifty Dollars ($50.00) per hour for all services performed under the terms hereof, in an amount not to exceed Sixty -Five Thousand Dollars and No Cents ($6S,000.00). Consultant shall submit invoices for all payments on and no later than ten (10) days after the end of each month. The Consultant shall also submit monthly progress reports outlining the progress made during the previous thirty (30) day period towards project completion. The above -referenced not to exceed amount of Sixty -Five Thousand Dollars and No Cents ($65,000.00) Includes all reasonable expenses incurred by the Consultant, which shall be reimbursed if authorized by the City in writing prior to being incurred and are supported by appropriate receipts. Ill. LIMITED SERVICES, INDEMNIFICATION, AND WAIVER OF LIABILITY: Consultant has represented to the City that he is able -to assist the City and its police department in improving the operational and administrative effectiveness of the City's Police Department. and maintain the accredited agency status under the provisions of the Commission for Florida Law Enforcement Program, The Consultant assumes no liability for any action(s) by the City, its officers, or employees In violation of the laws of the State of Florida and/orthe policies and procedures of the City's police department approved by the City. Except as limited above, the Consultant agrees to Indemnify and hold -harmless the City, its agents, representatives, officers, directors, officials, and employees from any claims, liabilities, damages, fosses and costs, including, but not limited to, reasonable attorney fees to the extent cause, in whole or In part, by the professional negligence, error or omission of the Consultant or persons employed or utilized by the Consultant in performance of Services under this Agreement. Consultant shall at ail times hereafter Indemnify, hold harmless, and, at the City's option, defend or pay for an attorney selected 'by the City to defend City, Its•agents, representatives, officers, directors, officials and employees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorney fees, court costs, and expenses, caused or alleged to be caused by the intentional or�negiigent act of, or omission of Consultant, Including those of their employees, agents, servants, or officers, or accruing, resulting from, or directly related to the subject matter of this Agreement Including, without limitation, any and all claims; losses, liabilities, expenditures, demands or causes of action of any nature whatsoever Douglas W. Robertson—Agreement Page 3 of 9 208 resulting from injuries or damages sustained by any person or property. In the event any lawsuit or other proceeding is brought against City by reason of any such dalm, cause of action or demand, Consultant shall, upon written notice from City, resist and defend such lawsuit or proceeding by counsel satisfactory to City. The Parties agree that one Hundred Dollars ($100.00) represents specific consideration to the Consultant for the indemnification set forth in this Agreement. The Consultant expressly agrees not to divulge, publish, or communicate any Information regarding the City and or its police department to any persons or entities without the express Written consent of the City. All information obtained by the Consultant during this Agreement and all suggestions and recommendations made by the Consultant to the City shall remain the proprietary information of the City, and the Consultant shall keep all such information confidential. IV. 7E — The Term of this Agreement shall commence upon execution of this Agreement by both Parties and continue for a period of twelve (12) months thereafter. This Agreement may be extended upon -mutual written agreement ofthe Parties for an additional two (2)twelve (12) month renewal terms. V. TERMINATION: A. if, through any cause within reasonable control, the Consultant shall fall to fulfill In a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Consultant of its violation of the particular terms of the Agreement and grant Consultant ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Consultant in an amount equal to the actual cost of a third partyto cure such failure. if Consultant: fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. 1. in the event of termination, all finished and unfinished documents, data and other work product prepared by Consultant shall be delivered to the City and the City shall compensate the Consultant for all Services satisfactorily performed prior to the date of termination. 2. Notwithstanding the foregoing, the Consultant shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Consultant and the City may reasonably withhold payment to Consultant for the purposes of set-off until such time as the exact amount of damages due the City from the Consultant Is determined. Douglas W, Robertson—Agreement Page 4of9 209 B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Consultant ten (10) days written notice. The terms of Paragraph V.A(1) and A(2) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed In the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. VI. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. All parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder shall be brought exclusively in the Eleventh Judiciail Circuit In and for Miami Dade County, Florida, and venue for litigation arising out of this Agreement shall be exclusively In such state courts, forsaking any other jurisdiction which either parry may claim by virtue of its residency or other jurisdictional -device, In the event it becomes necessary for the City to file a lawsuit to enforce anyterm or provision under this Agreement and the City Is the prevailing party then the City shall be entitled to Its costs and attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRiAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement Is Intended to serve as a waiver of sovereign immunity, or of any other immunity, defense, or' privilege enjoyed by the City pursuant to Section 768.28, Florida Statutes. V0. INDEPENDENT CONTRACTOR RELATIONSHIP. The Consultant is an Independent Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Consultant an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City. Consultant shall be responsible for any and all of its own expenses In performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Consultant, other than those set forth in this Agreement. Consultant shall furnish its own transportation, Qffice and other suppilas as it determines necessary In carrying out its duties under this Agreement. Vill. PUBLIC RECORDS. The Consultant shall be required to comply with the following requirements under Florida's Public Records Law: Douglas W. Robertson --Agreement Page 5 of 8 210 A. Consultant shall keep and maintain public records required by the City to perform the service. B. Upon request from the City, Consultant shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. Consultant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does nottransfer•the records to the City. D. Consultant shall, upon completion of the contract, transfer, at no cost, to the city all public records in possession of the Consultant or keep and maintain public records required by the city to perform the service. if the Consultant transfers all public records to the City upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Consultant to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CltyClerk@sibfi.net,18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Fibrlda 33160. IX. AUDIT. The Consultant shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3) years. X. MISCELLANEOUS. A. in the event any provision of this Agreement Is found to be void and unenforceable by•a court of competent jurisdiction, the remalriing provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted, B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. This Agreement shall constitute the entire agreement between the parties with respecttothe subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understandings relating hereto. Douglas W. Robertson —Agreement Page B of 9 211 D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. E. No waiver of any provision of this Agreement shall' be valid or enforceable unless such walver is in Writing and signed by the party granting such, waiver. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date mentioned above. WITNESS; .'� SlgnatLrrc ._ �� f�rf2� �2�s7. rint Name TT� CONSU A Douglas W. Robertson STATE OF FLO IDA: couNTv of ���:� The foregoing instrument was acknowledged before me by means of IW h sical presence or ❑ online notarization, this4RR' ay of November, 2023, by Douglas W. Robertson. , (SEAL) Notary Public Mote of Florida 4+Yyrutei R. t6 oelay n [M_ M'!IH 2�3ge� On EXpi 312212026 Personally Known zor Produced Identification Type of Identification Produced: '�"dal' 4, , � Y. � e & t' - " Notary Public, State of Florida (Signature of Notary Public) (Print, Type, or Stamp Commissioned Name of Notary Public) [ADDITIONAL SIGNATURE PAGE TO FOLLOW] Douglas W. Robertson—Agreement Page of 212 ATTEST' BY: city CITY OFSU YIS ES BEACH BY: r, CMC Larisa Svechin, Mayor I Douglas W. Robertson —Agreement APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY• AI E. Boileau, for Nabors, Giblin & Nickerson, PA.,.City Attorney I Page 8 of 9 EXHIBIT A Certificate. ofAchievement Achievement Awarded to DOUGLAS ROBERTSON For Successfud Completion. of .FCIC/NCIC Limited Access Ceiltitication 2 T—raining Flours Presented by the Florida Department of Law Enforcement on November 15, 2022 This certf ftcadon expires two years fiom the date of issuance. RohIn Sparkman, Director Cnintlitat Jrrstice Citforrttaiioat Services Douglas W. Robertson --Agreement Page 9 of 9 214 PIN 4-4 weft-' 1163 tn- 4ir 7 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager. FROM: Edward Santiago, Chief of Police. DATE: October 16, 2025 RE: Second Amendment to the Agreement with Douglas Robertson for Accreditation Consulting RECOMMENDATION: Staff recommends approval of this resolution. REASONS As part of the accreditation process the Police Department is required to abide by a strict set of standards established by the Commission for Florida Law Enforcement Accreditation Board. We are seeking, approval to continue to utilize the expertise of Doug Robertson, a former Police Chief and active Accreditation Manager, to continue to achieve accredited status and meet those standards. Robertson has vast experience in seeking accreditation and has served as manager for three different agencies, an assessor, assessment team leader and has conducted over fifty-five assessments as well as provided technical assistance to numerous law enforcement agencies. The Police Department seeks approval for the Second Amendment to the Managed Services/Independent Contractor Agreement with Douglas Robertson in order to continue his services as Accreditation Manager. This amendment exercises the final one-year renewal option outlined in the original agreement dated November 27, 2023, and previously amended on November 25, 2024, via Resolution 2024-3745. The renewal includes additional compensation not to exceed $30,000, at an hourly rate of $55.00, for services rendered during the extended term. It should be noted that this upcoming calendar year the Police Department will be seeking its first reaccreditation. As part of that reaccreditation cycle, Mr. Robertson will compile requisite documents and information which will serve as an essential role in the process. Additionally, he will manage the onsite assessment which is scheduled for August of 2026. Item Number: 9.A 108 FUNDING SOURCE: Funds have been appropriated in account no. 001-3-5210-431000-00000. ATTACHMENTS: Resolution Item Number: 9.A 109