HomeMy WebLinkAboutReso 2025-3928RESOLUTION NO. 2025 - 37 2-t
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING
THE CITY MANAGER TO NEGOTIATE A LEASE AGREEMENT WITH TOSHIBA
BUSINESS SOLUTIONS FOR FIVE (5) COPIERS, IN AN AMOUNT NOT TO EXCEED
ONE HUNDRED THIRTY-NINE THOUSAND AND NO CENTS ($139,000.00),
AUTHORIZING THE CITY MANAGER EXECUTE SAID LEASE AGREEMENT AND TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City") is in need of replacing five (5)
copiers located at various city facilities (the "Copiers"); and
WHEREAS, after conducting their due diligence, City staff has determined that TOSHIBA
Business Solutions (the "Vendor") offers copiers that have the appropriate copying, printing,
and scanning capabilities to meet the City's needs; and
WHEREAS, the pricing shall be based upon the NASPO ValuePoint Master Agreement
No. 44100000-NASO-24-ACS; and
WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made
through intergovernmental cooperative purchasing arrangements or purchasing consortiums
organized as a corporation not for profit whose members are governmental entities, provided
that such cooperative purchasing arrangements or consortiums provide for a competitive
process to select a vendor, are exempt from the competitive bidding requirements set forth in
Chapter 62; and
WHEREAS, the City wishes to authorize the City Manager to negotiate and execute a
Lease Agreement with the Vendor for the lease of the Copiers up to an amount not to exceed
One Hundred Thirty -Nine Thousand Dollars and No Cents ($139,000.00), provided said Lease
Agreement is first approved as to form and legal sufficiency by the City Attorney and is
subsequently ratified by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization of City Manager. The City Manager is hereby authorized to
negotiate and execute a Lease Agreement with the Vendor for the lease of the Copiers up to an
amount not to exceed One Hundred Thirty -Nine Thousand Dollars and No Cents ($139,000.00),
provided said Lease Agreement is first approved as to form and legal sufficiency by the City
Attorney and is subsequently ratified by the City Commission. The City Manager and City
Attorney are further authorized to do all things necessary to effectuate the terms of this
Resolution.
Section 2. Effective Date. The Resolution shall take effect immediately upon adoption.
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PASSED AND ADOPTED this 201h day of November, 2025.
Maurikio BebncuV, CIVIC, City Clerk
11
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
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— 7k;
Aldin E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by: 6 �j/S5 �E� Seconded b : 55 A%
Vote:
Mayor Svechin (+4'560�)
Vice Mayor Lama
Commissioner Joseph
Commissioner Stuyvesant
Commissioner Viscarra
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
Yes)
]]�(Yes)
(No)
(No)
@Bcl@94178139 Page 2 of 2 208
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TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
Honorable Mayor and City Commissioners
Stan Morris, City Manager
Derrick Arias, Chief Information Officer
November 20, 2025
Authorizing the City Manager to Negotiate a Lease Agreement with TOSH I BA
for the Lease of Five (5) Copiers
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
The City of Sunny Isles Beach is in need of replacing 5 copiers located at Government Center (3A, 4A,
Ocean Rescue), Gateway Park, and Lehman (Public Works), as the current leases will expire by
December 2025.
This resolution authorizes the City Manager to negotiate and execute a Lease Agreement with
TOSH I BA. The proposed framework of the lease agreement provides for a 60-month term at a cost not
to exceed $54,000.00. In addition, the estimated cost for consumables is $17,000.00 annually, or
$85,000.00 over the 5-year lease term. The total estimated amount over term of the lease is
$139,000.00.
The final negotiated and executed Lease Agreement will be subject to ratification by the City
Commission.
FUNDING SOURCE:
Funds have been appropriated in Information Technology Department's budget under account number
001-2-5160-444030-00000.
ATTACHMENTS:
Item Number: 9.1-1
205
Resolution
Item Number: 9.1-11
206