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Home My WebLink AboutReso 2025-3927RESOLUTION NO. 2025 - I.R '7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO GRANICUS LLC FOR SOFTWARE SERVICES FOR VARIOUS DEPARTMENTS FOR FISCAL YEAR 2025-2026, IN AN AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS AND NO CENTS ($90,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") has been utilizing Granicus LLC (the "Vendor") to provide software for meeting agenda management and streaming, SmartGov, and OpenCities (collectively the "Software"); and WHEREAS, City staff will purchase software from the Vendor, utilizing the pricing from Omnia Partners, f/k/a US Communities, Contract No. 01-115; and WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive process to select a vendor, are exempt from the competitive bidding requirements set forth in Chapter 62; and WHEREAS, the City Commission wishes to authorize the issuance of a purchase order to the Vendor for the Software, in an amount not to exceed Ninety Thousand Dollars and No Cents ($90,000.00) for Fiscal Year 2025-2026. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization Issuance of Purchase Order. The City Commission hereby authorizes the issuance of a purchase order to the Vendor for the Software, in an amount not to exceed Ninety Thousand Dollars and No Cents ($90,000.00) for Fiscal Year 2025-2026. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 20th day of o ember, 2025.. Larisa Svechin, Mayor @BCL@84159CD1 Page 1 of 2 199 ATTEST: x M'auri Rio Betanc r, CIVIC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Wain E. Boileau, for Nabors, Giblin & Nickerson, P.A., City Attorney Moved by-G"S�-_s--1vMw -:EEA-� Seconded by: Vote: Mayor Svechin�-� Vice Mayor Lama Commissioner Joseph Commissioner Stuyvesant Commissioner Viscarra (Yes) (No) —7(Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) @BCL@84159CD1 Page 2 of 2 200 G GRAN ICUS Invoice Date 09/30/2025 '',Invoice # i215530 Terms ,Net 30 Due Date 10/30/2025 P.O. Number: Payments via check can be Payments via ACH can be directed to: directed to: Granicus LLC Bank Name: JPMorgan Chase Dept #880806 Bank PO Box 29650 Account Name: Granicus, LLC Phoenix, AZ 85038-9650 Routing #: Account #: Bill To 1 ISoldTo j ,Sunny Isles Beach, FL ; Isunny Isles Beach, FL 18070 Collins Avenue j 18070 Collins Avenue lSunny Isles Beach FL 33160 `United Sunny Isles Beach FL 33160 States (IUnited States Description Term Start Date Term End Date Tax Rate Tax Amount Amount GovMeetings LiveCast � 10/01/2025 09/30/2026 0.00% j $0.00 ! $14,094.36 j Granicus ClearCaster Software 10/01/2025 09/30/2026 0.00% $0.00 I $1,653.75 OpenCities CMS - License 10/01/2025 09/30/2026 0.00% ! $0.00 1 $11,040.67 j Peak Agenda Management 110/01/2025 i 1 09/30/2026 i 0.00% $0.00 i $8,682.19 Subtotal $35,470.97 Tax Total $0.00 Total $35,470.97 Amount Paid $0.00 Amount Due $35,470.97 USID For any questions about your invoice, please contact us at AR@granicus.com or 1-800-314-0147 Thank you for your business 1 of 1 201 G GRANICUS THIS IS NOT AN INVOICE Order Form Prepared for Sunny Isles Beach FL Procurement Vehicle: NCPA (01-115) In Support of: Sunny Isles Beach FL ORDER DETAILS Prepared By: Daniel Oliveros Phone: Email: daniel.oliveros@granicus.com Order #: Q-459984 Prepared On: 30 Jun 2025 Expires On: 30 Sep 2025 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 30 Sep 2025 Initial Order Term End Date: 30 Sep 2026 Period of Performance: Ol Oct 2025 - 30 Sep 2026 Order #: Q-459984 Prepared: 30 Jun 2025 Page 1 of 1,202 G GRANICUS Order Form Sunny Isles Beach FL PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. rtg So 'o �. Qua t Unrt .t nualFee qnd $1,240.23 SmartGov Connector Active Directory Annual 1 Each SmartGov Connector BlueBeam Annual 1 Each $1,181.17 SmartGov Connector Financial Annual 1 Each $1,240.23 SmartGov Connector Merchant Annual 1 Each $1,240.23 SmartGov - Enterprise Annual 1 Each $30,592.58 k ,.,.,fi} ,. , _ . .: ,k.... .. ... .. :.�UBi(?TAL df ) 3 Order #: Q-459984 Prepared: 30 Jun 2025 Page 2 of `203 G GRANICUS TERMS & CONDITIONS Order Form Sunny Isles Beach FL • This quote, and all products and services delivered hereunder are governed by the terms located at htfps://granicus.com/legal/licensing, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-459984 dated 30 Jun 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Sunny Isles Beach FL to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • The terms and Conditions of the Agreement 01-115 effective 08 DEC 2020 between Granicus and NCPA govern this Quote and are incorporated herein by reference, including the Master Agreement and all exhibits thereto. Order #: Q-459984 Prepared: 30 Jun 2025 Page 3 of `204 'XI. - Y 6 d �'l `'w c,Tr cf 54��a. TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM Honorable Mayor and City Commissioners Stan Morris, City Manager Genesis Cuevas, Procurement Director November 20, 2025 FY 2025-2026 Blanket Purchase Order w Granicus, LLC RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: This Resolution authorizes a blanket purchase order with Granicus LLC for software services for various departments in the city, including City Clerk, Building Department, Code & Licensing, Zoning and Media/IT Department for Fiscal Year 2025-2026 in an amount not to exceed $90,000.00. The City shall utilize OMNIA Contract #: 01-115, in accordance with Section 62-13(I) of the City Code. Software currently used by the city includes the following: Agenda Management and Streaming meeting software services, SmartGov, and OpenCities (website platform). The renewals total $70,965.41, however the City is requesting additional authority for any software add-ons. At the end of the FY, any allocated funds that are not used will be voided, and the PO will be closed. ADDITIONAL INFORMATION: Why Action is Necessary: Pursuant to Chapter 62, Section 62-7, the City Manager is authorized to procure all supplies, materials, equipment, and services from other governmental units, when the best interests of the City would be Item Number: 9.G 197 served subject to the requirement that any purchase in excess of $50,000 requires City Commission approval. FUNDING SOURCE: Funding is available in the FY25-26 adopted operating budgets throughout the city departments. Blanket Purchase orders are subject to the adoption of the budget bythe City Commission. ATTACHMENTS: Resolution Quote Item Number: 9.G 198