HomeMy WebLinkAboutReso 2026-3944RESOLUTION NO. 2026 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING A PROJECT AGREEMENT WITH KEITH AND ASSOCIATES,
INC., d/b/a KEITH, TO PROVIDE CONSTRUCTION ADMINISTRATION SERVICES
FOR THE CONSTRUCTION OF THE INTRACOASTAL SPORTS PARK, IN AN
AMOUNT NOT TO EXCEED FORTY-NINE THOUSAND FIVE HUNDRED DOLLARS
AND NO CENTS ($49,500.00), ATTACHED HERETO AS EXHIBIT W;
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City") is the owner of the property located
at 15800 Collins Avenue, known as Intracoastal Sports Park (the "Park"); and
WHEREAS, on January 215t, 2021, via Resolution No. 2021-3160, the City Commission of
short listed six (6) civil engineering firms, in response to Request for Qualifications No. 20-07-01
for Continuing Professional Services (the "RFQ'), pursuant to the Consultants' Competitive
Negotiation Act; and
WHEREAS, the City requested general civil engineering services as one of several
disciplines listed in the RFQ; and
WHEREAS, Keith and Associates, Inc., d/b/a/ Keith (the "Firm") was one of the six (6)
firms short listed to provide general civil engineering services to the City, and entered into a
Continuing Services Agreement to provide said Services on an as needed basis; and
WHEREAS, the City is in need of a firm to provide the construction administration
services (the "Services") for the construction of the Park (the "Project"); and
WHEREAS, after careful review and consideration, the City Manager has determined that
based on relevant experience, qualification, and past performance, the Firm is uniquely
positioned to provide the City with the desired Services for the Project; and
WHEREAS, the Firm has expressed the ability and desire to provide these Services and
has submitted a proposal; and
WHEREAS, the City Commission wishes to enter into a Project Agreement with the Firm
to provide the Services for the Project, in an amount not to exceed Forty -Nine Thousand Five
Hundred Dollars and No Cents ($49,500.00), attached hereto as Exhibit "A", which includes a
contingency, if necessary, in an amount not to exceed Four Thousand Five Hundred Dollars and
No Cents ($4,500.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
@BCL@B815071E Page 1 of 2 675
Section 1. Approval of Protect Agreement. The City Commission hereby approves a Project
Agreement with the Firm to provide the Services for the Project, in an amount not to exceed
Forty -Nine Thousand Five Hundred Dollars and No Cents ($49,500.00), attached hereto as
Exhibit "A", which includes a contingency, if necessary, in an amount not to exceed Four
Thousand Five Hundred Dollars and No Cents ($4,500.00).
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 15th day f January, 20 6.
La isa Svechin, Mayor
ATTEST: APPROVED AS TO FORM
r` I II AND LEGAL SUFFICIENCY:
Ma ricio Beta cur, CIVIC, City Clerk A ain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney
Moved by:kq_ gm2e Z2t�_IA —Seconded by:
Vote: /
Mayor Svechin (Yes) (No)
Vice Mayor Lama v (Yes) (No)
Commissioner Joseph (Yes) (No)
Commissioner Stuyvesant (Yes) (No)
Commissioner Viscarra (Yes) (No)
@BCL@B815071E Page 2 of 2 676
PROJECT AGREEMENT
Between
THE CITY OF SUNNY ISLES BEACH
And
KEITH AND ASSOCIATES, INC. D/B/A KEITH
For
CONSTRUCTION ADMINISTRATION SERVICES
INTRACOASTAL SPORTS PARK
In accordance with the provisions contained in the Continuing Services Agreement
between the City of Sunny Isles Beach ("City") and Keith and Associates, Inc. d/b/a Keith
("Consultant") for Professional Civil Engineering Services, awarded pursuant to Request for
Qualifications No. 20-07-01 ("Continuing Services Agreement") dated April 30, 2021, this Project
Agreement (hereinafter referred to as "Agreement") authorizes the Consultant to provide the
services as set forth below:
SECTION 1 INCORPORATION OF CONTINUING SERVICES AGREEMENTS
1.1 All terms and conditions of the Continuing Services Agreements between the City and the
Consultant dated April 30, 2021, not specifically modified by this Agreement shall remain
in full force and effect and are incorporated into and made a part of this Agreement by this
reference as though set forth in full.
SECTION 2 CONSULTANT'S BASIC DUTIES TO CITY
2.1 By executing this Agreement, the Consultant represents to the City that the Consultant is
professionally qualified to act as the Consultant for the Project (hereinafter referred to as
"the Project") and is licensed to practice engineering by all public entities having
jurisdiction over the Consultant and the Project. The Consultant further represents to the
City that the Consultant will maintain all necessary licenses, or other authorizations
necessary to act as Consultant for the Project until Consultant's duties hereunder have been
completed. The Consultant shall be responsible for providing all necessary subconsultants
required for the successful completion of the work as outlined in EXHIBIT "1," Scope of
Services. The Consultant assumes full responsibility to the City for the improper acts,
negligence, and omissions of its subconsultants and of all others employed or retained by
the Consultant in connection with the Project.
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2.2 VERIFICATION OF CITY DOCUMENTS AND PROJECT SITE
2.2.1 Execution of this Agreement by the Consultant constitutes a representation that the
Consultant has become familiar with the Project site and the local conditions under which
the Project is to be implemented.
2.2.2 Consultant shall review, examine, and verify the documents and information furnished by
the City concerning the Project site with respect to locations, elevations, and all other
existing conditions, etc., before preparing design documents. Consultant shall compare any
documents furnished by the City to the Project site to verify dimensions, clearances and
the like before preparing design documents. The Consultant shall be solely responsible for
any inaccuracies or conflicts that might have been detected or avoided by such verification.
2.3 PRELIMINARY DESIGN
2.3.1 The Consultant shall review and examine the information, including any desired schedule
and budgetary requirements, furnished by the City to understand the requirements of the
Project and shall review its understanding of such requirements with the City.
2.3.2 The Consultant shall furnish to the City a preliminary written evaluation of such
information in light of any Project budget requirements.
2.3.3 The Consultant shall review and discuss with the City any alternative approaches to design
and construction of the Project.
2.3.4 The Consultant shall prepare and submit to the City for its review of Preliminary Landscape
Plan documents illustrating the scale and relationship of proposed Project components.
The Consultant shall be responsible for furnishing a legal description and any necessary
survey(s) of the site, including, as may be reasonably required, grades and lines of streets,
alleys, pavements and adjoining structures, rights -of -way, restrictions, easements,
encroachments, zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and necessary data pertaining to existing buildings and other improvements;
and information concerning available service and utility lines above and below grade,
including inverts and depths.
2.3.5 The Consultant shall submit to the City an estimate of probable construction costs for the
Project.
2.4 SIXTY PERCENT DESIGN DOCUMENTS
2.4.1 Based on the Preliminary Landscape Plan documents and any other applicable Plan
documents, and any adjustments to that design, the proposed schedule, or Project budget
authorized by the City, the Consultant shall prepare and submit to the City for its review,
60% design documents consisting of drawings and other documents to fix and describe the
size and character of the Project as to civil, architectural, structural, mechanical and
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electrical systems; landscape architectural and irrigation design; materials and such other
elements as may be appropriate.
2.4.2 The Consultant shall review its estimate of probable construction costs, shall make any
appropriate revisions thereto and furnish same to the City.
2.5 ONE HUNDRED PERCENT DOCUMENTS
2.5.1 Upon the City's authorization, the Consultant shall prepare 100% design documents
consisting of drawings and specifications setting forth in detail the requirements for
construction of the Project. Such Construction Documents shall be project specific and
shall be accurate, coordinated and adequate for construction, and shall be in conformity
and comply with all applicable law, codes, standards, and regulations. Products specified
for use shall be readily available unless specifically authorized by the City.
2.5.2 The Consultant shall review its most recent estimate of probable construction costs, shall
make any appropriate revisions thereto and furnish same to the City.
2.5.3 The Consultant shall assist the City in preparing and filing all documents necessary to
obtain the approval of all authorities having jurisdiction over the Project. This can begin
when the design documents are approximately 90% complete.
2.5.4 The Consultant shall be responsible for the preparation of electronic documents to be
included in the City bid packages. Such packages shall include copies of all relevant plans,
specifications, and other documents upon which the bidding is to be based.
2.5.5 In the event that there are amendments to the bid packages, amendments to any of the
documents contained with the bid packages, or any clarifications issued during the bidding
process, the Consultant shall prepare for the City's approval written addenda as appropriate
to interpret, clarify or expand the bidding documents. The Consultant shall make such
documents available to all prospective bidders in a manner acceptable to the City, and shall
be reimbursed for the actual costs of reproduction at the same rate specified in Section
2.5.4. There shall be no additional charges for amendments or clarifications other than as
provided in Section 2.5.4.
2.5.6 The Consultant shall coordinate with the City during the bidding process and be available
to address bidders' questions and comments at any time during the bidding process. The
Consultant shall attend the pre -bid meeting, which will be held at a location as specified
by the City.
2.5.7 The Consultant shall be available as necessary to assist the City in the evaluation of all bids
received for determination of compliance with the bidding requirements. The Consultant
shall not be responsible for performing any investigations or reference checks regarding
bidders, nor shall it be responsible for determining whether a bid is responsive or a bidder
is responsible; however, the Consultant shall assist the City as necessary in making such
determination.
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2.5.8 The Consultant will investigate, study, and analyze any proposed substitutions of materials
or equipment and shall advise the City with respect to same.
2.6 ADDITIONAL SERVICES
The following services of the Consultant are not included in Sections 2.3 through 2.5, nor
in EXHIBIT "1," Scope of Services. Nevertheless, the Consultant shall provide such
services as related to the Project if authorized in writing by the City prior to the
performance or furnishing of same, and, unless otherwise specified in this Agreement, said
services shall be paid for by the City as provided hereinafter.
2.6.1 Making revisions in drawings, specifications or other documents when such revisions are
inconsistent with written direction by the City previously given, are required by the
enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents and not reasonably anticipated, or are due to other causes not within the control
or responsibility of the Consultant, either in whole or in part.
2.6.2 Preparing drawings, specifications and supporting data in connection with Change Orders,
provided that such Change Orders are issued by the City due to causes not within the
control or responsibility of the Consultant, either in whole or in part.
2.6.3 Providing services concerning repair or replacement of work damaged by fire or other
cause during construction provided that such services are required by causes not the
responsibility of the Consultant, either in whole or in part.
2.6.4 Providing services made necessary solely by the default of the Contractor or defects or
deficiencies in the work of the Contractor.
2.7 SERVICE SCHEDULE
2.7.1 Upon receipt of the Notification of Commencement and the fully executed Purchase Order,
the Consultant shall commence services to the City on the Commencement Date, and shall
continuously perform services to the City, without interruption, in accordance with the time
frames set forth in the "Project Schedule," a copy of which is attached and incorporated
into this Agreement as EXHIBIT "1." The number of calendar days from the
Commencement Date, through the date set forth in the Project Schedule for completion of
the Project or the date of actual completion of the Project, which ever shall last occur, shall
constitute the Contract Time.
2.7.2 No Damages for Delay: The Consultant shall not be entitled to any claim for damages
including, but not limited to, loss of profits, loss of use, home office overhead expenses,
equipment rental and similar costs on account of delays in the progress of the Project from
any cause or national disaster or emergency, unusual delay in deliveries, unusual delay in
procuring permits, differing site conditions, unavoidable casualties or other cause beyond
the Consultant's control, or by delay authorized by the City, or by other causes which the
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Consultant determines may justify delay. The Consultant's sole recovery and remedy for
any such delay shall be a reasonable extension of time and a revision to the Project
Schedule as determined by the City. However, additional costs to the Consultant or delays
in the Consultant's performance caused by improperly timed activities shall not be the basis
for granting a time extension. If the Consultant wishes to make a claim for an increase in
time of performance, written notice of such claim shall be made to the City within three
(3) working days after the occurrence of the event, or the first appearance of the condition
giving rise to such claim. The City's representative shall determine whether the Consultant
is entitled to a time extension for the delay. The failure of the Consultant to give such
notice shall constitute a waiver of any claim under this section.
2.8 PERSONNEL
2.8.1 The Consultant shall assign only qualified personnel to perform any service concerning the
Project. At the time of execution of this Agreement, the parties anticipate that the following
named individuals will perform those supervisory or primary functions indicated:
NAME FUNCTION
Alex Lazowick President
So long as the individuals named above remain actively employed or retained by the
Consultant, they shall perform the functions indicated next to their names. Furthermore,
the City reserves the right to reject any proposed substitution for any of the above named
individuals, and the City shall have the further right to require that any individual assigned
to the Project by the Consultant be removed from the Project and reassigned for good cause.
SECTION 3 CITY'S BASIC DUTIES TO CONSULTANT
3.1 The City shall provide the Consultant with adequate information regarding the City's
requirements for the Project including any desired or required design or construction
schedule, or both, and any budgetary requirements including fixed limit of construction
cost, prior to the start of the Construction Documents Phase of design, upon which the
Consultant shall be entitled to rely.
3.2 The City shall review any documents submitted by the Consultant requiring the City's
decision, and shall render any required decision pertaining thereto in a timely fashion.
3.3 The City shall furnish structural, mechanical, chemical and other laboratory tests,
inspections and reports as required by law or the Construction Contract.
3.4 If the City becomes aware of any fault or defect in the Project, nonconformance with
the Construction Contract, or of any errors, omissions or inconsistencies in the
drawings or specifications, prompt notice thereof shall be given by the City to the
Consultant.
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3.5 The City shall perform those duties set forth in Sections 3.1 through 3.4 as
expeditiously as may reasonably be necessary for the orderly progress of the
Consultant's services and of the work.
3.6 The City's review of any documents prepared by the Consultant or its subconsultants
shall be solely for the purpose of determining whether such documents are generally
consistent with the City's construction program and intent. No review of such
documents shall relieve the Consultant of its responsibility for the accuracy, adequacy,
fitness, suitability and coordination of its work product.
SECTION 4 CONSTRUCTION COSTS
4.1 If the cost of construction exceeds the cost agreed upon by the City by more than 5%
of the lowest bona fide bid or negotiated proposal, the City may (1) give written
approval of an increase in such fixed limit, (2) authorize rebidding or renegotiating of
the Project, (3) terminate the Project and this Agreement in accordance herewith, or (4)
cooperate in revising the Project scope or quality, or both, as required to reduce the
construction cost. In the case of (4), the Consultant, without additional charge to the
City, shall consult with the City and shall revise and modify the drawings and
specifications as necessary to achieve compliance with the cost agreed upon by the
City. Absent negligence on the part of the Consultant in making its estimates of probable
construction cost, providing such modifications and revisions shall be the limit of the
Consultant's responsibility arising from the establishment of such construction costs,
and having done so, the Consultant shall be entitled to compensation for all other
services performed, in accordance with this Agreement.
SECTION 5 BASIS OF COMPENSATION
5.1 The City shall compensate the Consultant for an amount of Forty -Five Thousand Dollars
and No Cents ($45,000.00), plus an amount of Four Thousand Five Hundred Dollars and
No Cents ($4,500.00) as contingency, if necessary, for a total not -to -exceed amount of
Forty -Nine Thousand Five Hundred Dollars and No Cents ($49,500.00), based on services
rendered pursuant to Sections 2.3 through 2.5 and EXHIBIT "1," Scope of Services.
Billing for each phase shall not exceed the amount allocated to each phase.
5.2 Payment to the Consultant of the sum set forth in Section 5.1 shall be allocated for work
completed for each of the following tasks:
Task 407 — FDOT Permitting ...............
Task 707 — FDOT Landscape Permitting
$12,500.00
$7,500.00
Task 803 — Additional Construction Administration .................................. $25,000.00
Task 0 1 Z — Reimbursables................................................................. See Section 6.2.1
5.3 Additional services of the Consultant as described in Section 2.6, if any, shall be
compensated as follows:
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See EXHIBIT "1" of this Agreement "Fee Schedule" —
5.4 Reimbursable Expenses as defined in Section 6 shall be reimbursed to the Consultant by
the City as provided in Section 6.
5.5 If the scope of the Consultant's services are changed materially through no fault of the
Consultant, compensation due to the Consultant shall be equitably adjusted, either upward
or downward.
SECTION 6 BILLING AND PAYMENTS TO CONSULTANT
6.1 Billing by the Consultant shall be in accordance with EXHIBIT "1" of this Agreement.
Payments to the Consultant shall also be in accordance with EXHIBIT "F" of the
Continuing Services Agreements and EXHIBIT "1" of this Agreement.
6.2 REIMBURSABLE EXPENSES
6.2.1 Reimbursable Expenses shall mean expenses incurred by the Consultant and
Consultant's subconsultants in the interest of the Project, as follows:
Not to exceed $1,500.00 without prior written authorization by the City.
6.2.1.1Reasonable expenses of. mileage reimbursement in accordance with Chapter 112,
Florida Statutes; fees paid for securing approval of authorities having jurisdiction over
the Project; actual cost of reproduction, postage and handling of drawings,
specifications and other documents; renderings, models and mock-ups requested by the
City; additional insurance coverage or limits, including professional liability insurance,
requested by the City in excess of that required in the Request For Qualifications. The
Consultant shall only be reimbursed for the direct cost of the item without additional
mark-up. Costs for meals, snacks, and beverages are not considered a reimbursable
expense.
SECTION 7 TERM
7.1 This Agreement shall commence on the date this instrument is fully executed by all parties
and shall continue in full force and effect for a term of one (1) year unless otherwise
terminated pursuant to Section 8.1 or 8.2, or other applicable sections of this Agreement.
SECTION 8 TERMINATION
8.1 TERMINATION FOR CAUSE
8.1.1 This Agreement may be terminated by either party upon seven (7) days' written notice
to the other should such other party fail substantially to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event of a
termination for cause, the Consultant shall be entitled to receive compensation for any
work completed pursuant to the Agreement to the satisfaction of the City through the
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date of termination, less any amounts which the City reasonably deems necessary to
withhold in order to correct any defects or deficiencies in the work performed by the
Consultant. In no event shall the City pay for profit or overhead on work not performe d.
8.2 TERMINATION FOR CONVENIENCE
8.2.1 This Agreement may be terminated by the City without cause upon ten (10) days'
written notice to the Consultant. In the event of such a termination without cause, the
Consultant shall be compensated for all services completed pursuant to this Agreement
to the satisfaction of the City up to and through the date of termination, together with
Reimbursable Expenses incurred. In such event, the Consultant shall promptly submit
to the City its invoice for final payment and reimbursement which invoice shall comply
with the provisions of Section 2.5 of EXHIBIT "F" of the Continuing Services
Agreements.
8.2.2 Under no circumstances shall the City make payment of profit or overhead for work
that has not been performed. Additionally, the City shall not make payment for the
following items:
8.2.2.1 Anticipated profits or fees to be earned on completed portions of the work;
8.2.2.2 Consequential damages;
8.2.2.3 Costs incurred in respect to materials, equipment or services purchased or work done
in excess of reasonable quantitative requirements of this Agreement;
8.2.2.4 Expenses of Consultant due to the failure of Consultant or its subconsultants to
discontinue the work with reasonable promptness after notice of termination has been
given to the Consultant; and
8.2.2.5 Losses upon other contracts or from sales or exchanges of capital assets or Internal
Revenue Code Section 1231 assets.
8.2.2.6 Damage or loss caused by delay.
8.3 Assignment Upon Termination. Upon termination of this Agreement, the work product
of the Consultant shall become the property of the City and the Consultant shall within ten
(10) working days of receipt of written direction from the City, transfer to either the City
or its authorized designee, all work product in its possession, including but not limited to,
designs, specifications, drawings, studies, reports and all other documents and data in the
possession of the Consultant pertaining to this Agreement. Upon the City's request, the
Consultant shall additionally assign its rights, title and interest under any subcontractor's
agreements to the City. All work product provided under this Section shall be used solely
for its intended purpose.
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SECTION 9 SEVERABILITY
9.1 If any term or provision of this Agreement or its application thereof to any person or
circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement or the application of such terms or provisions to persons or circumstances other
than those to which it is held invalid or unenforceable, shall not be affected, and every
other term and provision of this Agreement shall be deemed valid and enforceable to the
extent permitted by law.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the respective dates under each signature: the City, signing by and through its Mayor, attested
to by its City Clerk, duly authorized to execute same and by Keith and Associates, Inc. d/b/a Keith,
signing by Alex Lazowick and through its President duly authorized to execute same.
(SEAL)
CITY
CITY OY" SUNNY IWES BEACH, FLORIDA
By: �T.�
Larisa Svechin, Mayor
A day of January 2026.
Approved as to form for the City:
By:
ain Boileau, for Nabors, Giblin
& Nickerson, P.A., City Attorney
Page 9 of 11
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Page 10 of 11
EXHIBIT "1"
SCOPE OF SERVICES, PROJECT SCHEDULE & FEE SCHEDULE
Page 11 of 11
ZI KEITH
Engineering Inspired Design.
CONTRACT ADDENDUM
WORK AUTHORIZATION PURSUANT TO THE
CONTINUING PROFESSIONAL ENGINEERING SERVICES
AGREEMENT BETWEEN -THE CITY OF OF SUNNY ISLES BEACH AND
KEITH AND ASSOCIATES, INC. (KEITH)
December 5, 2025
WORK AUTHORIZATION NO.02 CONTRACT ADDENDUM NO. 03
TASK ORDER NO. (CITY No. TBD) PROJECT NO.11723.02 (KEITH)
PROJECT NAME: Intracoastal Sports Court Complex
Project Location: 15800 Collins Ave., Sunny Isles Beach, FL 33160
DESCRIPTION OF ADDITIONAL SERVICES
KEITH is presenting this Contract Addendum for obtaining the required FDOT permits for the
PROJECT (as confirmed in the FDOT Pre -Application meeting held between KEITH and FDOT
on 10/30/2025), and for additional Hourly/NTE Construction Administration services, as a result
of additional, unanticipated coordination and the construction period exceeding the original
anticipated period of 8 months per KEITH Contract Addendum #2.
CIVIL ENGINEERING SERVICES
Task 407 FDOT Permitting
KEITH will prepare and submit the permit applications for the construction of the following
improvements and process them through the following regulatory agency processes:
Development Review
• FDOT Access Driveway Permit - Includes Trip Generation Analysis.
Water and Sewer System
• FDOT Utility Connection Permit — Water.
Paving, Grading, and Drainage System
• FDOT Drainage Connection Permit — Stormwater.
If additional permits are required, KEITH will process them and the fees for these additional
services will be submitted to CITY as additional services under a contract addendum if required.
Deliverables
1. Permit applications and submittal documents required for above listed regulatory
agencies for the listed project improvements.
www.I(EITHteam.com
Pompano Beach (HQ) • Miami 9 West Palm Beach • Orlando • Port Saint Lucie
December 5, 2025 / Page 2 of 5
Intracoastal Sports Court / Project #11723.02
City of Sunny Isles
Contract Addendum #03
LANDSCAPE ARCHITECTURE SERVICES
Task 707 FDOT Landscape Permitting
KEITH will apply for and coordinate the FDOT Landscape Permit and Maintenance Agreement
(MMOA) to replace the concrete with pavers in the right-of-way on the corner of Collins Ave and
Bay View Drive, highlighted below. As a part of this task KEITH will allow up to two (2) drawing
revisions in response to agency comments.
Required Permits
• Florida Department of Transportation — FDOT Landscape Permit and Maintenance
Agreement
NOTE: Other landscape specific permits are not anticipated and are NOT included in this task. If
additional permits are required a contract addendum will be submitted to the CITY.
CONSTRUCTION ADMINISTRATION SERVICES
Task 803 Additional Construction Administration
KEITH will continue to perform Construction Administration services for the PROJECT as defined
by the established Construction Administration scope detailed below.
Construction Observation for Certification
KEITH will provide construction services to ensure the integrity of the design intent and certify to
the CITY and other jurisdictional agencies that the construction work has been completed in
substantial compliance with the approved documents and permits. Any revisions or deviations to
original construction documents, including but not limited to, substitutions and/or unforeseen
conditions may impact schedule and will require additional fees. Services included are described
as follows and are anticipated to take place in the time frame indicated in the "SCHEDULE" for
CONSTRUCTION ADMINISTRATION SERVICES below.
Shop Drawing Reviews
KEITH will review required shop drawings, such as samples, product data, plant photos, and
calculations, which the selected contractor is required to submit for review. This review will only
be for conformance with the design concept of the project and compliance with the information
provided on the design drawings and specifications. Such review will not extend to methods,
means, techniques, construction sequence(s) or procedures, or to safety precautions and related
programs. KEITH will also determine the acceptability, subject to CITY approval, of substitute
materials and equipment proposed by contractors.
Engineering Inspired Design.
December 5, 2025 / Page 3 of 5
Intracoastal Sports Court / Project #11723.02
City of Sunny Isles
Contract Addendum #03
Periodic Site Visits and Construction Observation
KEITH will visit the Project at intervals appropriate to the various stages of construction, as KEITH
deems necessary to observe as an experienced and qualified design professional to review the
progress and quality of the various aspects of the contractor's work.
KEITH will coordinate and attend one (1) Pre -construction Meeting. If required by the CITY,
KEITH will attend or participate in CITY scheduled coordination and progress meetings or
telephone conferences.
The Contractor will coordinate through KEITH the scheduling of testing. KEITH will represent the
CITY in performing periodic observation of construction as necessary to confirm construction is
in accordance with the approved plans.
KEITH will provide additional construction observations at the request of the CITY / Permit
agencies due to unforeseen conditions or other circumstances.
Additional construction observation services, Re -tests and failed inspections, will be invoiced on
a time and material basis in accordance with KEITH Professional Service Fee schedule
(attached).
Issue Clarifications
KEITH will issue all instructions and revisions of the CITY to Contractor(s); issue necessary
interpretations and clarifications of the contract documents; have authority, to require special
inspection or testing of the work; act as initial interpreter of the requirements of the contract
documents and judge of the acceptability of the work there under, and make decisions on all
claims of the CITY and contractor(s) relating to the acceptability of the work or the interpretation
of the requirements of the contract documents pertaining to the execution and progress of the
work.
Meetings and Conference Calls
KEITH will attend and/ or participate in periodic project meetings and conference calls as
requested by the CITY. KEITH will review requests for information prepared by the Contractor
and respond accordingly to all parties. KEITH will prepare drawings and supplemental information
needed to address the contractor's request for information.
As-Builts Review
KEITH will review the record drawings (as-builts) to ensure substantial conformance to the
permitted plans twice. Additional reviews due to non -compliant As-builts submitted by the
contractor may impact schedule and will require additional fees. The contractor will be expected
to have the as-builts revised in accordance with all comments.
Final Inspections
KEITH will participate with the CITY's representative, in a semi-final inspection for the purpose of
determining if the project is substantially complete and participate in the preparation of a written
"Punch List" of any defective or deficient items.
KEITH will participate in a final inspection together with CITY and contractor representatives to
verify "Punch List" items are complete, and in substantial conformance to the permitted plans.
Additional inspections due to non -compliant Punch List item(s), may impact the schedule and will
require additional fees.
Upon satisfactory completion of the final inspection, KEITH will certify the work has been
completed in substantial conformance to the permitted plans, subject to any conditions therein
expressed.
0 Engineering Inspired Design.
December 5, 2025 / Page 4 of 5
Intracoastal Sports Court / Project #11723.02
City of Sunny Isles
Contract Addendum #03
Final Certifications
KEITH will prepare final certification to all appropriate permitting agencies utilizing record
drawings for the design from the survey information supplied by the contractor, or by other means
agreed to by both KEITH and CITY.
We anticipate the following items requiring as -built certification:
• Water System
• Paving, Grading and Drainage System
PROJECT SCHEDULE
Subsequent to the issuance of a Purchase Order from the CITY, CONSULTANT shall commence
work on the project. We anticipate commencing work within 5 business days from notice to
proceed, completing the prescribed work within 6 months.
Table 1 Schedule Estimate of Engineering Services
CITY'S RESPONSIBILITY
The CITY shall assist CONSULTANT with the following items to expedite the completion of the
project in an effective manner.
A. Designate a representative(s) who shall have the authority to transmit instruction, receive
information and enunciate policies and decisions.
B. Provide access to and obtain permission for CONSULTANT to enter upon public lands as
required at no additional cost to perform observations or other necessary services under
this Agreement.
C. Make available to CONSULTANT all existing information which may in any way be pertinent
to the project.
D. Assist in contacting all permitting agencies to facilitate expediting reviews and/or approvals.
ADDITIONAL SERVICES
Consultant shall not perform any additional services without the written consent of the CITY.
Services performed beyond the Scope of Services described above shall be considered additional
services and will be presented to the CITY as an Addendum to this Agreement prior to initiating
the work. Additional services shall be invoiced on a time and material basis in accordance with
our current Professional Service Fee Schedule or on a lump sum basis if a scope of service can
be defined.
Engineering Inspired Design.
December 5, 2025 / Page 5 of 5
Intracoastal Sports Court / Project #11723.02
City of Sunny Isles
Contract Addendum #03
COMPENSATION
Consultant shall invoice the City for services rendered under this Agreement on a lump
sum/hourly not -to -exceed basis, unless otherwise stated, and in accordance with the terms and
conditions of the Continuing Services Agreement for Professional Engineering Services between
the City of Sunny Isles Beach and KEITH.
Table 2 Budget Estimate of Engineering Services
Task 407 FDOTPermitting
Task 407 MOT Permitting
FEE
$12,500 (Lump Sum)
Task 707 MOT Landscape Permitting
$7,500 (Lump Sum)
Task 803 Additional Construction Administration
$25,000 (Hourly/Estimate)
CONSULTANT'S TOTAL COMPENSATION
$45,000
DIRECT EXPENSES
TOTAL FEE
$45,000
"CITY": CONSULTANT:
CITY OF SUNNY ISLES BEACH KEITH
2
ALEX LAZOWICK
President / CEO
WEngineering Inspired Design.
� ICEITH
CITY OF SUNNY ISLES BEACH - PROFESSIONAL SERVICE FEE SCHEDULE
Hourly Rate
ProjectExecutive.........................................................................................................................
$350.00
ExpertWitness.............................................................................................................................
$500.00
GovernmentLiaison.....................................................................................................................
$400.00
Senior Project Manager...............................................................................................................$225.00
ProjectManager III.......................................................................................................................
$175.00
ProjectManager II........................................................................................................................
$140.00
ProjectManager I.........................................................................................................................
$120.00
AssistantProject Manager...........................................................................................................
$100.00
SeniorTraffic Engineer................................................................................................................
$175.00
TrafficEngineer............................................................................................................................
$125.00
EngineerIII..................................................................................................................................
$110.00
EngineerII...................................................................................................................................$100.00
EngineerI...................................................................................................................................
$90.00
SeniorConstruction Manager......................................................................................................
$180.00
ConstructionManager..................................................................................................................
$150.00
EngineeringInspector III..............................................................................................................
$125.00
Engineering Inspector II...............................................................................................................$100.00
EngineeringInspector I................................................................................................................
$90.00
ChiefSurveyor.............................................................................................................................$175.00
SeniorSurveyor & Mapper..........................................................................................................
$150.00
ProjectSurveyor II.......................................................................................................................
$125.00
ProjectSurveyor I........................................................................................................................
$110.00
TechnicianIII...............................................................................................................................
$100.00
TechnicianII................................................................................................................................
$90.00
TechnicianI.................................................................................................................................
$80.00
SeniorPlanner...........................................................................................................................:.
$140.00
PlannerII....................................................................................................................................
$120.00
PlannerI.....................................................................................................................................
$100.00
Senior Landscape Architect.........................................................................................................
$150.00
LandscapeArchitect....................................................................................................................
$135.00
Arborist.......................................................................................................................................
$140.00
LandscapeDesigner III................................................................................................................
$125.00
LandscapeDesigner II.................................................................................................................
$100.00
LandscapeDesigner I..................................................................................................................
$90.00
Chief Utility Coordinator...............................................................................................................
$160.00
Senior Utility Coordinator.............................................................................................................
$140.00
UtilityCoordinator........................................................................................................................
$100.00
Subsurface Utility Location Manager...........................................................................................
$140.00
Subsurface Utility Field Supervisor..............................................................................................
$90.00
Utility Designating/GPR...............................................................................................................
$200.00
SurveyCrew IV............................................................................................................................$160.00
SurveyCrew III............................................................................................................................
$130.00
SurveyCrew II.............................................................................................................................$110.00
SurveyCrew I..............................................................................................................................
$90.00
Survey Static Laser Scanning......................................................................................................
$250.00
Survey Terrestrial Mobile LiDAR............................................................................................
Per Project
SurveyDrone Photos...................................................................................................................
$200.00
Impervious Coring >8°.........................................................................................................$150.00/Each
Vacuum Excavation Test Hole (Pervious Surface)....................................................$350.00/Each
Vacuum Excavation Test Hole (Impervious Surface).................................................$450.00/Each
Administrative Assistant II............................................................................................................
$80.00
Administrative Assistant I.............................................................................................................
$60.00
Effective 01 /01 /2021
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Fabricio Volpi, Public Works Director
DATE: January 15, 2026
RE: Approval of an Agreement with Keith and Associates, Inc. for Professional
Civil Engineering Services for Intracoastal Sports Park
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
Through RFQ 20-07-01 and Resolution Number 2021-3160, the City contracted with Keith Engineering
Services for the design of a sports park to include a tennis court and a multi -use court to also include
active and passive park space in the adjacent easement to complete the full block from 158 Street to
159 Street. As the project progresses, the services of Keith Engineering is required for Construction
Administration and to respond to the contractor through Requests For Information and minor plan
changes. Therefore, the City of Sunny Isles Beach wishes to renew the agreement with Keith
Engineering Services for an amount not to exceed $45,000.00, plus $4,500.00 as contingency for a total
$49,500.00 to complete the project. Approval of this item will bring the total design cost with Keith
Engineering Services for this project not to exceed $272,400.00.
ADDITIONAL INFORMATION:
The following resolutions are tied to this project totaling $222,900. Resolution 2022-3337 was issued for
$78,450, Resolution 2022-3445 was issued for $82,950 and Resolution 2024-3755 was awarded for
$61,500.
Pursuant to the provisions contained in the Continuing Services Agreement between the City of Sunny
Isles Beach ("City") and Keith Engineering Services ("Consultant") for Professional Civil Engineering
Services pursuant to Request for Qualifications No. 20-07-01 and Resolution No. 2021-3160, authorizes
the Consultant to provide such services.
Item Number: 9.G
673
FUNDING SOURCE:
Funds have been appropriated in account no. 300-6-5720-465000-45000.
ATTACHMENTS:
Resolution
Project Agreement
Item Number: 9.G
674