HomeMy WebLinkAboutReso 2014-2351RESOLUTION NO. 2011 - 2Z51
A RESOLUTION OF THE CITY COi• MISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE SIXTH
AMENDMENT TO THE AGREEMENT WITH LUKES- SAWGRASS
LANDSCAPING, INC. FOR PROFESSIONAL LANDSCAPE,
IRRIGATION AND ARBORIST SERVICES, IN AN AMOUNT NOT
TO EXCEED TWO HUNDRED FIFTI' THOUSAND DOLLARS
(S250,000.00), ATTACHED HERETO AS EXHIBIT "A ";
AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on August 21. 2012 via Resolution No. 2012 -1953 the Cite Commission
awarded RFP No. 12 -05 -01 and entered into an .Agreement with Lukes - Sawgrass Landscaping, Inc. to
provide Citywide Landscape Maintenance Services. in an amount not to exceed Six Hundred Fifty
Thousand Dollars ($650,000.00) for a one year period with four (4) one -year renewal options; and
WHEREAS. on February 21. 2013 via Resolution No. 2013-2032 the City Commission
approved the First Amendment to the Agreement with Lukes - Sawgrass Landscaping. Inc. to provide
additional landscaping services throughout the City. in an amount not to exceed Four Hundred
Thousand Dollars (S400,000.00), attached hereto as Exhibit "A ". bringing the total contract amount
not to exceed to One Million Fifty Thousand Dollars ($1.050,000.00); and
WHEREAS, on July 18.2013 via Resolution No. 2013 -2084 the City Commission approved
the Second Amendment to the Agreement with Lukes - Sawgrass Landscaping. Inc. to provide
Citywide Landscaping Services, in an amount not to exceed Six Hundred Eighty -Two Thousand
Nine Dollars (S682,009.00) for a one -year period with three (3) one -year renewal options remaining:
and
WHEREAS. on November 21. 2013 via Resolution No. 201)-215' 3 the City Commission
approved the Third Amendment to Agreement with Lukes - Sawgrass Landscaping. Inc. to provide
Landscaping Services for the City's Capital Projects, in an amount not to exceed One Hundred
Twenty Thousand Dollars (S 120,000.00). attached hereto as Exhibit "A ". bringing the total contract
amount not to exceed to Eight Hundred Two Thousand Nine Dollars (S802,009.00); and
WHEREAS. on February 20. 2014 via Resolution No. 2014 -2204 the City Commission
approved the Fourth Amendment to Agreement with Lukes - Sawgrass Landscaping. Inc. to waive the
performance and payment bond requirement required by Section 2.7 of RFP No. 12- 05-01; and
WHEREAS. on October 16. 201=4 via Resolution No. 2014 -2313 the Citv Commission
approved the Fifth Amendment to Agreement with Lukes - Sawgrass Landscaping. Inc. to provide
Citywide Landscaping Services, in an amount not to exceed Eight Hundred Twenty -Five Thousand
Seven Hundred Fifty -Six Dollars ($825.756.00) for a one -year period with two (2) renewal options
remaining: and
R2014- Lukes - Sawgrass Landscape 6th Amd to Aeon Page I of 3
WHEREAS, in support of a variety of Capital Projects. the City needs various professional
landscape; irrigation. and arborist services on an as- needed and as- requested basis for timely and
minimized impacts to and aesthetics of various City facilities: and
WHEREAS, the City being satisfied with the landscaping maintenance services of Lukes-
Sawerass Landscaping, Inc. and who has expressed its ability and desire to provide these services,
desires to amend the Agreement: and
WHEREAS. the City Commission wishes to approve the Sixth Amendment to the
Agreement with Lukes - Sawgrass Landscaping. Inc. for Professional Landscape. Irrigation and
Arborist Services, in an amount not to exceed Two Hundred Fifty Thousand Dollars (5250,000.00),
attached hereto as Exhibit "A ", for a total amount not to exceed One Million Severn_ -Five Thousand
Seven Hundred Fifty -Six Dollars (S 1,075,756.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Sixth Amendment to Agreement. The Cin Commission hereby approves
the Sixth Amendment to the Agreement with Lukes - Sawgrass Landscaping. Inc. for Professional
Landscape. Irrigation and Arborist Services. in an amount not to exceed Two Hundred Fifty
Thousand Dollars (5250,000.00), attached hereto as Exhibit "A ".
Section 2. Authorization of Mavor. The Nlavor is hereby authorized to execute said Amendment.
Section 1. Authorization of City Manager, The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. The Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED on this 18th day of Dece er 014.
George)i. Scholl, Mayor
I- .
ATTEST:
�OVr2-
�Jane'- A'Hines. MN1C. Citv Clerk
R 2013- Lukes- Sawgrass landscape 61h Amd to Aemt Page 2 of 3
APPROVED AS TO FORM
AND LEGAIe SUFFICIENCY:
Attorney
Moved by: V� I lull r &A-[04)
Seconded by: (,pmnn&
Vote: 5-p
Mayor Scholl
✓ Yes)
Vice Mayor Aelion
Yes)
Commissioner Gatto
Yes)
_�,,
Commissioner Goldman
'es)
Commissioner Levin
Yes)
R2014- Lukes- Sawems Landscape 6th Amd to Aemt Paee 3 of 3
—(No)
(N'o)
(No)
_(No)
(``o)
o, by
e
SIXTH AMENDMENT TO THE AGREEMENT BETWEEN THE
ay,Y,-•fr CITY OF SUNNY ISLES BEACH AND LUKES' LANDSCAPING. INC.. d/b /a/
LUKES- SAWGRASS LANDSCAPE, INC..
CONTRACT NO, C1415 -021
THIS SIXTH AMENDMENT to the Agreement between the City of Sunny Isles Beach
("City's and LUKES' LANDSCAPING, INC., d/b/a/ Lukes- Sawgrass Landscape, Inc.,
( "Contractor') executed this t 11 day of f EMF, t2- 2014, is made a part of the
original Agreement between the parties dated August 21, 2012, ( "the Agreement') between the City
and Contractor attached hereto as Attachment • "B ", whose Federal Identification # is
Sq • l S%"1733 . The City and Contractor hereby agree as follows:
1. SERVICES TO BE PERFORMED: The Scope of Services, as set forth in Section Two of
the Agreement between the parties, is hereby amended to include additional services, for restoration
to the Intracoastal Parks, the Town Center sidewalk improvements, Heritage Park preconstruction
and construction phase of storm drainage, beach access arborist and irrigation services, and NE 1741°
Street tree removal and relocation, as more particularly described in Attachment "A ", a copy of
which is attached hereto and made part hereof.
2. COST: The payment to the Contractor, as set forth in Section 5 of the Original Agreement,
is hereby amended to include additional compensation for the additional services to be performed, in
an amount not to exceed Two Hundred Fifty Thousand Dollars ($250,000.00), bringing the total
contract to an amount not to exceed Two Million Nine Hundred Twenty Seventy Thousand Seven
Hundred Sixty -Five Dollars ($2,927,765.00).
3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified herein,
all terms and conditions of the original Agreement between the parties, dated August 21, 2012, shall
remain id full force and effect.
4. CONFLICTING PROVISIONS: The terms and provisions contained in this Sixth
Amendment shall prevail and be given superior effect and priority over any conflicting or
inconsistent terms and provisions contained in any other document or attachment, including but not
limited to Attachment "A" and Attachment "B ".
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WITNESS: \ LUKES'
L•1'A
Exhibit "A"
D /R, O < 517"IFS
INC.
ATTEST:
f
F`
' Jane A' Hines; MMC. City Clerk
CITY OF SUNNY ISLES BEACH
BY:
Scholl. Mayor
APPROVED AS TO FORINI AND
T2rkh'G•
I�ANDSC,�PB
2711 Southwest 36th Street
Dania Beach Florida 33312
PHONE: 954 -431 -I I I I
FAX: 954-433-1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention:
Proposal
Date
Prop osa:1#]
12/1/2014
12140
04
Ship To
EMAIL
P.O. NUMBER
PROJECT
03- ORI...
DIVISION
APPROVED
REP
BY:
amy Islmgtcom
1214040
NFSR
7060 Incl..
MF
Description
Qty
Cost
Total
SCOPE OF WORK: 174TH STREET TREE RELOCATION BID FORM
174th Street Right of Way Improvements:
1
47,550.00
47,550.00
Pelican Community Park Tree Removals:
1
875.00
875.00
Samson Oceanfront Park Dunes:
1
2,190.00
2,190.00
Gwen Margolis Park Tree Removals
1
750.00
750.00
Intercoastal Park to within Intercoastal Park
1
1,250.00
1.250.00
Bid Subtotal:
1
17,150.00
17,150.00
IF APPROVED,PLEASE SIGN:
Void after 90 days
INSTALLED f APPROVED
ATTACHMENT "A"
Total 569,765.00
- sawgrass.com
City of Sunny Isles Beach
RFP Opening
Request for Proposal No. 14 -10 -01
RFP No. 14 -10 -01 NE 174th Street Tree Removal and Relocation
18070 Collins Avenue, 1" Floor, Sunny Isles Beach, FL 33160
Opening Date and Time: Wednesday, December 3, 2014 at 2:00 p.m.
PRESENT: Jane A. Hines, MMC, City Clerk
Mauricio Betancur, CMC, Deputy City Clerk
Helen Gray, City Engineer
Elka Linton - Dorsett, Capital Projects Manager
Andrew Rozwadowski, Purchasing Agent
Fernando Amuchastegui, Deputy City Attorney
Debra Lima, Executive Assistant
Luz Rey, Administrative Coordinator, City Clerk's Office
2 responses to Bid No. 14 -10 -01 were received:
Superior Landscaping and Lawn Services, Inc.
2200 NW 23`a Avenue
Miami, FL 33142
Attr-: Orlando Otero, President
Phone: 305.634.0717
Cell: 305.525.6376
E -mail: superlandscapena,bellsouth.net
SFM Services, Inc.
9700 NW 79'^ Avenue
Hialeah Gardens, FL 33016
Attn: Christian Infante, Vice - President
Phone: 305.818.2424
E -mail: cinfante(Winservices.com
Submitted by:
Jane A. es, MMC, City Clerk
(1 original and 4 copies received)
Base Bid Amount: $310,882.00
( 1 original and 4 copies received)
Base Bid Amount: S128,074.50
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O rzZ1 -a °n
AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND LUKES' LANDSCAPING, INC., d /b /a LUKES-
°"" SAWGRASS LANDSCAPE, INC.
CONTRACT NO. C1112 -057
THIS AGREEMENT (hereinafter referred to as the "Agreement') is made in duplicate,
this 2�_ day of c� 2012, by and between the CITY OF SUNNY ISLES
BEACH, Florida, (herei fter referred to as "City "), and LUKES' LANDSCAPING, INC.
d/b /a LUKES - SAWGRASS LANDSCAPE, INC. a corporation authorized to do business in
the State of Florida (hereinafter referred to as "Contractor ") whose Federal I.D. 9 is
RECITALS
WHEREAS, the City is need of landscaping services to include maintenance of
landscape, irrigation, public right -of -way maintenance, sidewalks, street furniture, facility
maintenance, trimming, planting and/or removal of trees ( "Services "); and
WHEREAS, the City advertised City Wide Landscaping Services, Request for Proposal
No. 12- 05 -01, for the Services, and the Contractor submitted a bid in response thereto which is
incorporated herein by reference; and
WHEREAS, the Contractor is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Contractor to provide the
Services in a total amount not to exceed Six Hundred Fifty Thousand Dollars ($650,000.00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. SERVICES. Contractor shall provide the Services pursuant to the terms and conditions
set forth in this Agreement, Request for Proposal No. 12- 05 -01, and the Contractor's response
thereto which is incorporated herein by reference (collectively "Scope of Work ").
3. TERA1. Subject to the provisions relating to the termination of this Agreement as set
forth in Section l 1 hereunder, this Agreement shall commence on the first calendar day of the
month succeeding approval of this Agreement by the City Commission and shall end one (1)
year thereafter.
4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall
have the option to renew this Agreement for an additional four (4) one year renewal terms.
C1 112-057 - LUKES -SA W GR
ATTAC"MENT "B"
5. COD11PEN'SATION. As the entire compensation under this Agreement and during the
term of this Agreement, in whatever capacity rendered, the City shall pay Contractor an amount
not to exceed Six Hundred Fifty Thousand Dollars (S650,000.00) for the performance of the
Services. Payment to Contractor for all charges and tasks under this Agreement shall be in
accordance with this Agreement and the schedule of charges reflected in Request for Proposal
No. 12- 05 -01, and the Contractor's response thereto, which is incorporated herein by reference,
and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Pavment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
C. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Contractor shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's ftnalAlast
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor. Contractor shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
6. ADDITIONAL SERVICES. All payments to Contractor shall be based on invoices
submitted to the City. The City shall only reimburse Contractor for services authorized pursuant
to this Agreement. Any additional work performed by Contractor that is outside the Scope of
CI 112 -057 — LUKES- SAWGRASS LANDSCAPING Page 2 of 8 t r.
i�
Work shall be required to be pre- authorized in advance in writing by the City Manager or his
designee. In the event the Contractor performs work that it outside the Scope of Work, and does
not obtain the required pre - authorization in writing from the City Manager or his designee, then
the City shall not be under any legal obligation to reimburse Contractor for said services.
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverages to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, contractors or employees, as more particularly set
forth below:
(a) General liability insurance with limits of Five Million Dollars
($5,000,000.00) combined single limit for bodily injury liability and property
damage liability. Coverage must be afforded on a form no more restrictive than
the latest edition of the Comprehensive General Liability Policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must
include:
Premises and/or Operations.
Workers Compensation (Statutory Limits).
Products and/or Completed Operations Hazard.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability. The City of Sunny
Isles Beach is to be named as an additional insured with respect to liability
arising out of operations performed for the City by or on behalf of
Contractor or the acts or omissions of Contractor in connection with such
operation.
C1112 -057— LUKES- SAWGRASS LANDSCAPING Page3 of h
v
(b) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(c) Business Automobile Liability Insurance with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Business Automobile
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office and must include:
Owned vehicles.
Hired and non -owned vehicles.
Employers' non - ownership.
Such policies of insurance shall not diminish Contractors indemnification obligations hereunder.
The insurance policy shall be issued by such company, in such forms and with such limits of
liability and deductibles as are acceptable to the City and shall be endorsed to be primary over
any insurance, which the City may maintain. Before any work under this Agreement is
performed, and at any time upon request, Contractor shall furnish to the City certificates of
insurance evidencing the minimum required coverage and appropriately endorsed for contractual
liability with the City named as an additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City Manager or his designee. All insurance policies and certificates
of insurance shall provide that the policies may not be canceled or altered without thirty (30)
calendar day's prior written notice to the City Manager or his designee.
9. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties
needs to be approved in writing by the City in order to be properly authorized.
10. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Contractor, agents or other personal entity acting under Contractor's control in connection with
the Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10 %) of the total compensation is a specific consideration from the City to the
Contractor for this indemnity.
CI I12- 057— LUKFS- SAWGRASS LANDSCAPING Page of Q 1 I
11. TERMINATION.
A. If, through any cause within the reasonable control the Contractor shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Contractor of its violation of the particular terms of the agreement and grant Contractor ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 5 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Contractor and the City may reasonably withhold payments to Contractor for the
purposes of set -off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of Citv. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by giving
written notice which shall become effective ten (10) days following receipt by Contractor. The
terns of Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
12. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the City. Should the Contractor subcontract any services under this agreement, it shall be done
with continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Contractor.
13. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in
respect of any action, proceeding, litigation or counterclaim based hereon or arising out of,
under, on or in connection with this agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
14. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
CI 112-057 — LUKES- SAWGRASS LANDSCAPING Page 5 of 8
Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and anomeys'
fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
15. CONFIDENTIAL INFORA'IATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
16. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City:
Chief Fred A. Mass
With a copy to:
Acting City Manager
Hans Ottinot
City of Sunny Isles Beach
City Attorney
18070 Collins Avenue
City of Sunny Isles Beach
Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Fourth Floor
Tel: (305) 792 -1701
Sunny Isles Beach, Florida 33160
Tel: (305) 792 -1702
If to the
Jerry Palazzolo
Contractor:
President
Lukes' Landscaping, Inc., d/b /a
Lukes- Sawgrass Landscape, Inc.
2200 North 30`s Road
Hollywood, FL 33021
Tel: 954 43 1 -1111
17. GOVERN'IN'G LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
18. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
CI 112 -057 — LUKESSAWGRASS LANDSCAPING Page 6 of 8
Si j
19. NON- DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title I of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
maritallfamilial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the services. The
Contractor further covenants that in the performance of this agreement, no person having any
such interest shall knowingly be employed by the Contractor. No member of or delegate to the
Congress of the United States shall be admitted to any share or part of this agreement or to any
benefits arising therefrom.
21. ENTIRE AGREEMENT. This Agreement, together with all terms and conditions
contained in Request for Proposal No. 12- 05 -01, and the Contractor's response thereto, contain
the entire agreement of the parties, and may be amended, waived, changed, modified, extended
or rescinded only by a writing signed by the party against whom any such amendment, waiver,
change, modification, extension and/or rescission is sought.
[remainder of page intentionally left blank]
Ct 112 -057 — LUKES- SAWGRASS LANDSCAPtN'G Page 7 of 8 S' t ,
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
WITNESS #I:
l
Si ture
/� i'CGv � /L
Print Name
WITNESS 92:
Signature
Print Name
ATTEST:
Jane A. Hines; CMC, City Clerk
LUKES' LANDSCAPING, INC. DB /A
LUKES- SAWGRASS LANDSCAPING,
INC.
BY:
Signature and Title
CITY OF SUNNY ISLES BEACH
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
C1 1 12 -057 — LUKES- SAWGRASS LANDSCAPING Page 8 of 8 "y i
TO:
VIA:
FROM
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Bill Evans, Public Works Director
10/16/2014
Resolution Approving the Fifth Amendment to the Lukes-
Sawgrass Landscaping Inc. Agreement
RECOMMENDATION:
Staff is recommending the City Commission approve the attached resolution.
REASONS:
On August 21, 2012 via Resolution No. 2012 -1953 the City Commission awarded
RFP No. 12 -05 -01 and entered into an Agreement with Lukes - Sawgrass
Landscaping, Inc. to provide Citywide Landscape Maintenance Services, in an
amount not to exceed Six Hundred Fifty Thousand Dollars ($650,000.00) for a
one year period with four (4) one -year renewal options.
On February 21, 2013 via Resolution No. 2013 -2032 the City Commission
approved the First Amendment to the Agreement with Lukes - Sawgrass
Landscaping, Inc. to provide additional landscaping services throughout the City,
in an amount not to exceed Four Hundred Thousand Dollars (S400,000.00),
bringing the total contract amount not to exceed to One Million Fifty Thousand
Dollars ($1,050,000.00).
On July 18, 2013 via Resolution No. 2013 -2084 the City Commission approved
the Second Amendment to the Agreement with Lukes - Sawgrass Landscaping,
Inc. to provide Citywide Landscaping Services, in an amount not to exceed Six
Hundred Eighty -Two Thousand Nine Dollars ($682,009.00) for a one -year period
with three (3) one -year renewal options remaining.
On November 21, 2013 via Resolution No. 2013 -2153 the City Commission
approved the Third Amendment to Agreement with Lukes - Sawgrass
Landscaping, Inc. to provide Landscaping Services for the City's Capital Projects,
in an amount not to exceed One Hundred Twenty Thousand Dollars
($120,000.00), bringing the total contract amount not to exceed to Eight Hundred
Two Thousand Nine Dollars ($802,009.00).
On February 20, 2014 via Resolution No. 2014 -2204 the City Commission
approved the Fourth Amendment to Agreement with Lukes - Sawgrass
Landscaping, Inc. to waive the performance and payment bond requirement
required by Section 2.7 of RFP No. 12- 05 -01.
The City being satisfied with the landscaping maintenance services of Lukes-
Sawgrass Landscaping, Inc. and who has expressed its ability and desire to
provide these services, desires to renew their Agreement for a one -year period.
Staff is recommending the City Commission approve the Fifth Amendment to the
Agreement with Lukes - Sawgrass Landscaping, Inc. to provide Citywide
Landscaping Services, in an amount not to exceed Eight Hundred Twenty -Five
Thousand Seven Hundred Fifty -Six Dollars (S825,756.00) for a one -year period
with two (2) renewal options remaining. Five Hundred Seventy -Five Thousand
Six Hundred Forty Dollars ($575,640.00) is allotted for weekly grounds
maintenance service, right of ways, parks and beach accesses. Two Hundred
Fifty Thousand One Hundred Sixteen Dollars ($250,116.00) is allotted for
additional services, such as, Citywide seasonal annuals, and auto damages.
LANDSC"E
2711 Southwest 36th Street
Dania Beach Florida 33312
PHONE: 954 -43 I- l 1 I 1
FAX: 954-433-1(11
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814015
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
REP
BY:
lyn0a!slmgt.com
0314015LI /miras
70601nst...
11F
Description
Qty
Cost
Total
SUNNY ISLES ADDITIONAL SERVICES - AS PER RESOLUTION 2012 -1953
OCTOBER I, 2014 THROUGH SEPTEMBER 30, 2015
SEASONAL ANNUALS (3 times per year) - RIGHT OF WAYS:
%1RLLIAM LEHMAN CAUSEWAY:
600 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
1,800
1.20
2,160.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
CITY HALL:
Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old plantings; and fertilize
3.600
1.20
4,320.00
with Osmocote - as per contract line 74, item A I and resolution 2012 -1953
TONY ROMAS:
375 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
1,125
1.20
1,350.00
plantings; and fertilize with Osmocote - as per contract line 74, item A 1 and resolution
2012 -1953
WINSTON BOULEVARD - ALL BULL NOSES:
3,150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
9,450
1.20
11,340.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
COLLIN'S - 826 INTERCHANGE ISLAND:
1,200 @ 3 plantings - Seasonal Color Replacement: Plant 45 inch Annuals and remove old
3,600
1.20
4,320.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
ATLANTIC PARK AND ATLANTIC ISLES ENTRANCE:
300 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
900
1.20
1,080.00
plantings; and fertilize with Osmocote - as per contract line 74. item A I and resolution
2012 -1953
225 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
675
1.20
810.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
IF APPROVED,PLFASE SIGN:_
Void after 90 days
INSTALLED AND APPROVED
ATTACHMENT "A"
Total
:es- sawgrass.com
TcYA-
LANDSCAkE
2711 Somh iirt 36th Strcet
Dania Beach Florida 33312
PHONE: 954 -431.1 1 1 1
FAX: 954 -433 -1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4!2014
0814015
Ship To
ENTAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
REP
BY:
lyn rt IslmgLmm
03140151-11 /extras
70601nst...
NIF
Description
Qty
Cost
Total
PIER PARK:
225 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
675
1.20
810.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
COLLINTS - NORTH ENTRANCE SIGN:
120 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
360
1.20
432.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
GOLDEN SHORES ENTRANCE:
300 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
900
1.20
1,080.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
COLLINS SOUTH ENTRANCE:
940 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
2,820
1.20
3,384.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
Cubic Yards of Atlas "3000" Mix, delivered and installed - as per contract line 226, item D6
66
40.00
2,640.00
and resolution 2012 -1953
ROW FLOWER CHANGE OUTS - SUBTOTAL:
33,726.00
PARKS - SEASONAL ANNUALS (3 times per year) -
HERITAGE PARK - COLLINS BED:
900 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
2,700
1.20
3,240.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
HERITAGE PARK - INSIDE NEAR SIGN TRIANGLE:
270 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
810
1.20
972.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
IF APPROVED,PLEASE SIGN:
Void after 90 days
INSTALLED AND APPROVED
Page 2
Total
vvwxv.lu kes -s awgrass.com
TICY
L -a" �yP
2711 Southwest 36th Street
Dania Bcach Florida 33312
PHONE: 95,1 -431 -1111
FAX: 934 -433 -1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal -
Date
Proposal #
814n014
0814015
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
PROVED
REP
BY:
IynQlslmgtcom
_
0314015LM /ea-aas
70601nst...
MF
Description
Qty
Cost
Total
HERITAGE PARK - INSIDE NEAR SIGN WALKWAY:
60 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
180
1.20
216.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
HERITAGE PARK - BEHIND WALL:
150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Amttlals and remove old
450
1.20
540.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
SAMSON PARK - FRONT BED:
1050 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
3,150
1.20
3,780.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
SAMSON PARK - BIRD:
150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
450
1.20
540.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
PELICAN PARK:
150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
450
1.20
540.00
plantings; and fertilize with Osmocote - as per contract line 74. item A I and resolution
2012 -1953
GIVEN MARGOLIS PARK:
150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
450
1.20
540.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
GOLDEN SHORES PARK
150 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annuals and remove old
450
1.20
- 540.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012.1953
IF APPROVED,PLEASE SIGN:
Void after 90 days
INSTALLED AND APPROVED
PaOc 3
Total
www.lukes-sawgrass.com
Tcia. �-
]LAW ®SCR 8'.E
2711 Southwest 361h Slrcel
Dania Beach Florida 33312
PHONE: 954 - 4.11.1111
PAX: 954.133.1 1 1 1
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814015
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
BY:
REP
lyn@lslmgt.com
US1401%M /extras
70601nst...
hIF
Description
Qty
Cost
Total
INTRACOASTAL PARK:
120 @ 3 plantings - Seasonal Color Replacement: Plant 4.5 inch Annual; and remove old
2,160
1.20
2,592.00
plantings; and fertilize with Osmocote - as per contract line 74, item A I and resolution
2012 -1953
12 @ 3 plantings - Cubic Yards of Atlas "3000" Mix, delivered and installed - as per contract
36
40.00
1,440.00
line 226, item D6 and resolution 2012 -1953
PARKS FLOWER CHANGE OUTS - SUBTOTAL:
14,940.00
YfEDJOOL DATE PALM MAINTENANCE - 3 TIi \•1ES PLR YEAR - RIGHT OF WAYS: -
- OLLINS AVENUE:
164 @ 3 treatments - Phoenix "Medjool" Dactylifera 1Maintenattc•c (per application) - as per
492.
35.00
17,220.00
;ontract line 191, item Al 18 and resolution 2012 -1953
4TLANTIC ISLES:
I @ 3 treatments - Phoenix "Nledjool" Dactylifera Maintenance (per applicntion) - as per
3
35.00
105.00
:ontract line 191. item AI 18 and resolution 2012 -1953
TUNNY ISLES BOULEVARD:
i2 @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (per application) - as per
156
35.00
5,460.00
;ontract line 191, item A118 and resolution 2012 -1953
172ND STREET: -
I I @ 3 treatments - Phoenix "b4edjool" Dactylifera \9ainlenance (per application) - as per
33
35.00
1,155.00
:ontract line 191. item A 118 and resolution 2012 -1953
174TH STREET:
5 @ 3 treatments - Phoenix "Medjool' Dactvlifera Maintenance (per application) - as per
15
35.00
525.00
;ontract line 191, item A 118 and resolution 2012 -1953
,IT`Y HALL:
12 @ 3 treatments - Phoenix "Medjool' Dacrylifera Maintenance (her application) - as per
36
35.00
1,260.00
:ontract line 191, item AI 18 and resolution 2012 -1953
'ELICAN PARK - ROW:
i @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (per applica(ion) - as per
15
35.00
525.00
;ontract tine 191, item At 18 and resolution 2012 -1953
F APPROVED,PLEASE SIG\:
Void after 90 days
NSTALLED AND APPROVED
Page 4
Total
w"v%v.lukes- sawgrass.com
-rC
2711 South%Nust 361h Street
Dania Beach Florida 33312
PHONE: 954 -a31 -1111
FAX 954 - 43,3 -1 1 1 1
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814015
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
BY:
REP
lynalslmgt.com
tlRI- 1015U -I /extras
70601nst...
MF
Description
Qty
Cost
Total
ARLEN HOUSE:
21 @ treatments - Phoenix "Medjool" Dactylifera Maintenance (per application) - as per
63
35.00
2,205.00
contract line 191, item At 18 and resolution 2012 -195,
PIER PARK:
I @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (per application) - as per
3
35.00
105.00
contract line 191, item Al 18 and resolution 2012 -1953
GOLDEN SHORES PARK:
7 0, 3 treatments - Phoenix "Medjool' Dactylifera Maintenance (per application) - as per
21
35.00
735.00
contract line 191, item At 18 and resolution 2012 -1953
WEST SIDE OF COLLINS:
125 @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (her nnplication) - as per
375
35.00
13,125.00
contract litre 191, item AI 18 and resolution 2012 -1953
MEDJOOL MAINTENANCE RIGHT OF WAYS - SUBTOTAL:
42,420.00
MEDJOOL DATE PALM MAINTENANCE - 3 TIN -IES PER YEAR - PARKS -
HERITAGE PARK:
26 @ 3 treatments - Phoenix " Ntedjool" Dactylifera Maintenance (ncr application) - as per
78
35.00
2,730.00
contract line 191, item A118 and resolution 2012 -1953
PELICAN PARK:
9 @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (per applica(ion) - as per
27
35.00
945.00
contract line 191, item A 118 and resolution 2012 -1953
MARGOLIS PARK:
9 @ 3 treatments - Phoenix "Medjool' Dactylifera Maintenance (per application) - as per
27
35.00
945.00
contract line 191, item A118 and resolution 2012 -1953
TOWN CENTER PARK:
16 @ 3 treatments - Phoenix "Medjool" Dactylifera N- laintenance (per application) - as per
48
35.00
1,680.00
contract line 191, item A 118 and resolution 2012 -1953
SAMSON PARK:
8 @ 3 treatments - Phoenix "Medjool" Dactylifera Maintenance (per :wpIico(ion) - as per
24
35.00
840.00
contract line 191, item AI I8 and resolution 2012 -1953
PARKS MEDJOOL PALMS MAINTENANCE - SUBTOTAL:
7.140.00
IF APPROVED,PLEASE SIGN:
Void after 90 days
INSTALLED AND APPROVED
Page 5
Total
www, lukes- sawgrass.com
7C A.
Pfe e Y #
L &S1Dsc 7T:trE
2711 Smdhotst 361h SO-cel
Dania Bcach Florida 33312
PHONI7: '954 - 431 -I F 11
FAN: 934- 433 -1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/40-014
0814015
Ship To
EMAIL.
P.O. NUMBER
PROJECT
DIVISION
APPROVED
REP
0314015Lt Vl iras
BY:
lyc@tslmgt.com
70601nst...
IMF
Description
Qty
Cost
Total
:YGON & MERIT FOR ROYAL PALM TREES - I TIME I'Elt )'EAR - RIGHT OF WAYS
ATLANTIC ISLES:
54 @ I treatment - Cygon Foliar Spray for Royal palms (per application) - as per contract line
54
15.00
810.00
190, item A 117 and resolution 2012 -1953
54 @ I treatment - Merit Soil Drench for Royal Palms (per application) - as per contract line
54
15.00
810.00
189, item A[ 16 and resolution 2012 -1953
?IER PARK:
3 @ I treatment - Cygon Foliar Spray for Royal palms (per application) - as per contract line
8
15.00
120.00
190, item A 117 and resolution 2012 -1953
3 @ 1 treatment - Merit Soil Drench for Royal Palms (per applicnlinn) - as per contract line
3
15.00
120.00
189, item A 116 and resolution 2012 -1953
-
172 \'D STREET:
i5 @ I treatment - Cygon Foliar Spray for Royal palms (per applicaion) - as per contract line
55
15.00
825.00
190, item Al 17 and resolution 2012 =1953
i5 @ 1 treatment - Merit Soil Drench for Royal Palms (per application) - as per contract line
55
15.00
825.00
189, item A] 16 and resolution 2012 -1953
ATLANTIC BOULEVARD:
I I @ I treatment - Cygon Foliar Spray for Royal palms (per applic: lion) - as per contract line
11
15.00
165.00
190, item A 117 and resolution 2012 -1953
I I @ I treatment - Merit Soil Drench for Royal Palms (per application) -as per contract line
11
15.00
165.00
189, item A] 16 and resolution 2012 -1953
'ARKING LOT BEHIND WALGREENS:
I @ l treatment - Cygon Foliar Spray for Royal palms (per application) -as per contract line
1
15.00
15.00
190, item AI 17 and resolution 2012 -1953
1 @ I treatment - Merit Soil Drench for Royal Palms (per applica(ion) - as per contract line
1
15.00
15.00
189, item A 116 and resolution 2012 -1953
FORTH BAY ROAD AND 178TH STREET:
i @ I treatment - Cygon Foliar Spray for Royal palms (per application) - as per contract line
6
15.00
90.00.
190, item A117 and resolution 2012 -1953
'F APPROVED,PLEASE SIGN:
Void after 90 days
Page 6
.NSTALLED AND APPROVED
Total
w w.lekes- sawgrass.com
TC1'A.„ :.
JL.AKDSCArE
2711 Sonth%wst 36th Sir"i
Dania Brach Florida 33312
PI IONIi: 95-1-43 1 - I I I I
FAX: 954 -433 -1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814015
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
BY:
REP
lyn @slmgr.com
0314015LA11wras
70601nst..
MF
Description
Qty
Cost
Total
5 @ I treatment - Merit Soil Drench for Royal Palms (per application) is per contract line
6
15.00
90.00
189, item AI 16 and resolution 2012 -) 953
CITY HALL:
25 @ I treatment - Cygon Foliar Spray for Royal palms (per applic:dion) - ns per contract line-
25
15.00
375.00
190, item A 117 and resolution 2012 -1953
25 @ I treatment - Merit Soil Drench for Royal Palms (per application) - as per contract line
25
15.00
375.00
189, item A) 16 and resolution 2012 -1953
NORMAN S EDELCUP SCHOOL:
5 @ I treatment - Cygon Foliar Spray for Royal palms (per application) - as per contract line
6
15.00
90.00
190. item A] 17 and resolution 2012 -1953
5 @ I treatment - Merit Soil Drench for Royal Palms (per applicati(n) - as per contract line
6
15.00
90.00
189, item A 116 and resolution 2012 -)953
PELICAN PARK:
2 @ I treatment - Cygon Foliar Spray for Royal palms (per application) - a; per contract line
2
15.00
30.00
190, item A 117 and resolution 20) 2 -1953
2 @ 1 treatment - Merit Soil Drench for Royal Palms (per application) - as per contract line
2
15.00
30.00
189, item A 116 and resolution 2012 -1953
ELLEN WY, INE BEACH ACCESS:
5 @ I treatment- Cygon Foliar Spray for Royal palms (per applicnlion) - as per contract line
6
15.00
90.00
190, item A 117 and resolution 2012 -1953
5 @ I treatment - Merit Soil Drench for Royal Palms (per application) - m per contract line
6
15.00
90.00
189. item A 116 and resolution 2012 -1953
CYGON AND MERIT TO TREAT ROYAL PALM BUG - ROW - SUBTOTAL:
5,220.00
-YGON AND MERIT FOR ROYAL PALM TREES - I TINIE Pta( YFAR - PARKS -
YIARGOLIS PARK:
17 @ I treatment - Cygon Foliar Spray for Royal palms (per application) - as per contract line
47
15.00
705.00
190, item A 117 and resolution 2012 -1953
17 @ I treatment - Merit Soil Drench for Royal Palms (per applicalic�n) -as per contract line
47
15.00
705.00
189, item A 116 and resolution 2012 -1953
T APPROVED,PLEASE
Void after 90 days
INSTALLED AND APPROVED
Page 7
Total
v^vtv.l uke s- sawg ras s.com
i�
TCY. .
:L,AN®S €A:H L
2711 Sonlh,ml 361, Street
Dania Beach Florida 33312
PHONE: 95:1-431-1111
FAX: 9i1.43 3.1111
The City "of Sunny Isles Beach
18070 Collins .Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4nol4
0814015
Ship To
ENTAIL
P.O. NUMBER
PROJECT
DIVISION
''PROVED
REP
BY:
lynr(jlslm�-i.com
03140151. \1 /miras
i0601n<_t...
NIP
Description
Qty
Cost
Total
T0�1, CENTER PARK
2 Q I treatment - Cygon Foliar Spray for Royal palms (per applicnuon) - as per contract line
2
15.00
30.00
190, item A 117 and resolution 2012 -1953
2 Q I treatment - Nlerit Soil Drench for Royal Palms (per application)
2
15.00
30.00
CYGON R MERIT TO TREAT ROYAL PALM BUG - SUBI.O'1'AI -:
1,470.00
AUTO DAMAGES:
Estimated costs related to auto and/or pedestrian damages
1
20,000.00
20,000.00
MULCH - TWO ThAES PER YEAR:
1,800 c.y. per year - (150 c.y. per month) - Cubic Yards of Prcmin,m "red" mulch delivered
1,800
24.00
43,200.00
and installed - as per contract line 222, item D2 and resolution 2012.195
CONTINGENCY FOR MISCELLANEOUS CHANGEOU'l OR CAPITAL RESTORATION
1
82,000.00
82,000.00
PROJECTS OR OTHER IMPROVEMENTS
IF APPROVED,PLEASE SIGN:
Void after 90 days
Page a
INSTALLED AND APPROVED
Total $250,116.00
www. lukes-sawgrass. corn
TcYA.
LANDSCAPt
2711 Southwest 361h Street
Dania Beach Florida 33312
PHONE: 954-43 1 -1 1 1 I
FAX: 954-433-1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sonny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814014
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
BY:
REP
tyn@lslmgt.com
0314014LM /1'ksltOWmaint
7060 Inst...
NIF
Description
Qty
Cost
Total
WEEKLY GROUNDS MAINTENANCE SERVICE - RIGHT OF WAYS /PARKS /BEACH
ACCESSES - AS PER RESOLUTION 2012 -1953
OCTOBER 1, 2014 THROUGH SEPTEMBER 30, 2015
SECTION F - RIGHTS OF WAYS:
::ollins Avenue weekly maintenance as per contract line I5, item F I and resolution 2012 -1953
52
1,200.00
62,400.00
Sunny Isles Boulevard weekly maintenance as per contract line 16, item F2 and resolution
52
700.00
36,400.00
2012 -1953
Lehman Causeway weekly maintenance as per contract line 17, item 173 and resolution
52
400.00
20,800.00
2012 -1953
174th Street (including medians) weekly maintenance as per contract line 18, item F4 and
52
250.00
13,000.00
- esolution 2012 -1953
158th Street Entrance weekly maintenance as per contract line 19, item FS and resolution
52
50.00
2,600.00
2012.1953
159th Street weekly maintenance as per contract line 20, item F6 and resolulion 2012 -1953
52
120.00
6,240.00
Atlantic Isles weekly maintenance as per contract line 21. item 1:7 and resolution 2012 -1953
52
100.00
5,200.00
Forth Bay Road weekly maintenance as per contract line 22, item 178 and resolution
52
120.00
6,240.00
2012 -1953
172nd Street weekly maintenance as per contract line 23, item F9 and resolution 2012 -1953
52
100.00
5,200.00
175th Terrace weekly maintenance line 24, item F10 and resolution _012 -1953
52
20.00
1,040.00
'forth Bay Road (northern section) weekly maintenance as per contract line 25, item F 1 I and
52
100.00
5,200.00
resolution 2012 -1953
Atlantic Boulevard (southern section) weekly maintenance as per contract line 26, item F12
52
200.00
10,400.00
tnd resolution 2012 -1953
177th Drive weekly maintenance as per contract line 27, item F 13 and resolution 2012 -1953
52
20.00
1,040.00
-hurch Street weekly maintenance as per contract line 28, item Fld and resolution 2012 -1953
52
30.00
1,560.00
178th Drive weekly maintenance as per contract line 29, item F 15 and resolution 2012 -1953
52
30.00
1,560.00
1791h Drive weekly service as per contract line 30, item F 16 and resoluion 2012 -1953
52
30.00
1,560.00
180th Drive weekly service as per contract line 31, item l 17 and resohnion 2012.1953
52
30.00
1,560.00
18Ist Drive weekly service as per contract line 32, item F I8 and recobuion 2012 -1953
52
30.00
1,560.00
182nd Drive weekly maintenance as per contract line 33, item F 19 and resolution 2012 - 1953
52
30:00
1,560.00
IF APPROVED,PLEASE SIGN:
Void after 90 days
INSTALLED AND APPROVED
Page i
Total
ww ,xv.luke s- sawgrass. corn
l�.11l. HH ry iNGr.
1A.gV ®5 C /Zs_H'.IE
2 711 Soulhuxs 361h Strtct
Dania Reach Florida 33312
PHONE: 954.431 -I I I I
FAX- 934- 433.111t
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #1
8/4/2014
0814014
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
REP
BY:
lyn@lslmgt.com
_
09140141.NI/KsROWmaint
70601nst...
Qty
52
Cost
30.00
MF
Total
I,560.00
Description
183rd Street weekly maintenance as per contract line 34, ilcn, F20 and resolution 2012 -1953
185th Street weekly maintenance as per contract line 35, item 1:2 1 and resolution 2012 -1953
52
30.00
1,560.00
4tlamic Boulevard (northern section) weekly maintenance as per eunimct line 36, item F22
52
50.00
2,600.00
ind resolution 2012 -1953
186th Street weekly maintenance as per contract line 37, item 1:23 Mul resolution 2012 -1953
52
30.00
1,560.00
187th Street weekly maintenance as per contract line 38, item F24 and resolution 2012 -1953
52
30.00
(.560.00
188th Street weekly maintenance as per contract line 39, item F25 aml resolution 2012.1953
52
30.00
1,560.00
189th Street weekly maintenance as per contract line 40, item F26 cur.; resolution 2012.1953
52
30.00
1.560.00
1891h Terrace weekly maintenance as per contract line 41. item 1-27 and resolution 2012 -1953
52
30.00
1,560.00
190th Street weekly maintenance as per contract line 42, item )--?N m1 -! r• :;olntion 2012 -1953
52
40.00
2,080.00
191st Street weekly maintenance as per contract line 43. item 1:29 a:1.i w .:nlmion 2012 -1953
52
40.00
2,080.00
191st Terrace weekly maintenance as per contract line 43. iteut F30 amt WSOlution 2012 -1953'
52
40:00
2,080.00
Daily litter pickup for lines Fl - F30 (7 days a week) - as per contract line 45
52
0.00
0.00
3ECT10N F - SUBTOTAL:
204.880.00
SECTION G - BEACH AND BEACH ACCESS PATHS:
-uture location of the Regalia (7 days a week litter pickup only) as per rnniract line 46, item
52
30.00
1,560.00
32 and resolution 2012 -1953
)ceans 1 (7 days a week litter pickup only) as per conuacl Zinc 47, ilea: ii ,and resolution
52
30.00
1,560.00
?012 -1953
:Ilen Wynne (7 days a week litter pickup and maintenance. I day a rvcckl :!s per contract line
52
125.00
6,500.00
18. item G4 and resolution 2012 -1953
IVilliam 'Bill' Lone (7 days a week litter pickup only) as per contract line 449. item G5 and
52
30.00
1,560.00
esolution 2012 -1953
-ecile Sippin (7 days a week litter pickup only) as per contract line 50• item G6
52
30.00
1,560.00
Varadero IV, Le Meridien (7 days a week litter pickup only) as per cv!almct line 51, item G7/8
52
30.00
1,560.00
and resolution 2012 -1953
Aillennitun (7 days a week litter pickup only) as per contract line 52. ii,-iii G9 and resolution
52
30.00
1,560.00
?012 -1953
frump (7 days a week litter pickup only) as per contract line i3. item r'.: o and resolution
52
30.00
1,560.00
!012 -1953
F APPROVED,PLEASE SIGN:
Void after 90 days
NSTALLED AND APPROVED
Page 2
Total
,,v v,,.Iukes- sawgrass.com
1 �.L1 ai.
ii\: /Y
v
LANDSCAPS
2711 SottIh\%vsI 3601 SIrcct
Dania Wach Florida: 33312
PI 10 \li: 95-1-13 1 -111 1
FAN: 954 - 433 -1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach. Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
814!2014
0814014
Ship To
EMAIL
P.O. NUMBER
PROJECT
DIVISION
APPROVED
BY:
REP
1yn @Islmgt.com OR Id0141.'\1i1'k.5R0Wmaint
70601nsL..
MF
Description
Qty
Cost
Total
Walter Bresslour (7 days a week litter pickup only) as per contract line 31, item GI I and
52
30.00
1,560.00
- esolution 2012 -1953
Nrinacle (7 days a week litter pickup only) as per contract line 55, item G 12 and resolution
52
30.00
1.560.00
> -012 -1953
Florida Ocean Club (7 days a week litter pickup only) as per coutracl Iiec %. item G13 and
52
30.00
1,560.00
esolution 2012 -1953
)cean IV (7 days a week litter pickup only) as per contract line 57, dent G 1.1 and resolution
52
30.00
1,560.00
W12 -1953
?uture location of lade on the Beach (7 days a week litter pickup only) as per contract line 58,
52
30.00
1,560.00
tem G15 and resolution 2012 -1953
?uture location of Paramount Beach (7 days a week litter pickup onli -) :is licr contract line 59,
52
30.00
1,560.00
tem G 16 and resolution 2012 -1953
?ier Park (See E8) as per contract line 60, item G)7 and resolution 2012 -1953
52
50.00
2,600.00
)ceenia, future location of Sayan (7 days a week litter pickup only) ac 1,:i contract line 61,
52
30.00
1,560.00
tems G18/)9 and resolution 2012 -1953
frump 1, 11, 111 (7 days a week litter pickup only) as per contract line 62. ilcm G20 and
52
30.00
1,560.00
esolution 2012 -1953
Iuture location of Solis (7 days a week litter pickup only) as per contract line 63, item G21
52
30.00
1,560.00
Ind resolution 2012.1953
3ECT10N G - SUBTOTAL:
34,060.00
iECTION 1 - PARKING LOTS:
Jnder the William Lehman Causeway Bridge as per contract line. 65. itrm I I and resolution
52
100.00
5,200.00
?012 -1953
Jnder the north bound William Lehman flyover ramp as per cnnlrnrt line 66, item 12 and
52
50.00
2,600.00
vsolution 2012 -1953
174th Street at North Bay Road as per contract line 67. item 15 and rrsi:lminn 2012 -1953
52
40.00
2,080.00
'arking tot behind the Walgreens as per contract line 68, ilcni 16 and resolution 2012 -1953
52
40.00
2,080.00
3ella Vista Park(500 Summy Isles Boulevard) Weekly Maintenance p---1 the specifications
52
100.00
5,200.00
3ECT10N I - SUBTOTAL:
17,160.00
F APPROVED,PLEASE
Void after 90 days
Pariv 3
NSTALLED AND APPROVED
Total
wtivxv.lukes- sawgrass.com
TC A.
27 11 Suuthw•est 361h Slreel
Dania Beach Flerid:i 333 12
PI IONS: 954 - 431 -1111
FAX: 954 -- 0,3.1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814014
Ship To
EMAIL
P.O. NUMBER
PPOJECT
DIVISION
APPROVED
REP
031d01J1.NVIlksROWmaini
BY:
lyn @lslmgt.com
7060I=..
MF
Description
Qty
Cost
Total
SECTION J - GOVERINN ENT FACILITIES:
Sunny Isles Beach Government Center as per contract line 65, item J I and resolution
52
400.00
20,800.00
?012 =1953
Storm water Pond at Sunny Isles Boulevard and Collins Avenue ns per rtmtract line 66; item
52
100.00
5,200.00
12 and resolution 2012 -1953
Storm water Pond at Sunny Isles Boulevard and N'orlh Bay Rond as p; r contract line 67, item
52
100.00
5,200.00
13 and resolution 2012 -1953
Storm water Pond at Sunny Isles Boulevard on west end as per contract line 68, item J4 and
52
100.00
5,200.00
esolution 2012 -1953
RrASA Pump Station at 350 Sunny Isles Boulevard as per contract line 69, item 15 and
52
50.00
2,600.00
'esolution 2012 -1953
1VASA Pump Station at Atlantic Isles as per contract line 70, item .17 and resolution
52
25.00
1,300.00
1012 -1953
162nd Street and Collins Avenue (Plaza on west side) as per contract line 71, item.J8 and
52
75.00
3,900.00
esolution 2012 -1953
Borman S. Edelcup K -8 School as per contract line 72, item 19 mad resaahnion 2012 -1953
52
250.00
13,000.00
wily litter pickup for J I -19 (7 days a week) as per contract line 7 and :esolution 2012 -1953
52
50.00
2.600.00
SECTION J - SUBTOTAL:
59,800.00
4DDENDUM NFUNIBER I TO CITYWIDE LANDSCAPE N•LAIN -1 FNANCII SERVICE RFP
12- 05 -01:
Weekly maintenance of the West side of Collins from the N-lillenninm. scoth to Arlen House to
52
1,400.00
72,800.00
nclude:
I. Weekly landscape maintenance of Medjool Date palms (lrinunin_ in Mary and September)
1. Weekly maintenance of Ficus "green island"
1. Naintenance of irrigation system to provide adegnnle cnvcrn ,e. im L 0im-, clock
adjustments
1. Refurbish "red" mulch as needed
i. Fertilization of Ficus "sreen island"
V
i. Pest control
T APPROVED,PLEASE SIGN:
Void after 90 days
rape 4
INSTALLED AND APPROVED
Total
w%vw.l ukes- sawgrass.com
TcYA.
2711 Suulhnz5t 3611%SIrc6
Danis% ttcach FI„rida 13112
PHONE: lid -131 -11 11
FAX: 954. 433.1111
The City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Attention: Bill Evans
Proposal
Date
Proposal #
8/4/2014
0814014
Ship To
ErNIAIL
P.O. NUMBER
PROJECT
DIVISION
PROVED
REP
_ _ _
08IdI)l4l.A1 /PksROWmaint
BY:
lynoalslmgi.com
70601nst...
NIF
Description
Qty
Cost
Total
7. Daily litter pick -up
ADDENDUM I - SUBTOTAL:
72,800.00
ADDENDUM NU :NIBER 2 - ADDITIONAL LABOR FOR'FRASI WAYIT[R:
Additional staff required for trash/litter pick up throughout the Citr
I @ 2,080 hours per year - One Landscape Laborer per hour S:C^ a.m. to 5:00 p.m., Monday
2,080
21.00
43,680.00
through Friday - as per Sunny isles contract line 196 item B3 and Pc ol:t!io1% 2012.1953
ADDENDUM NUMBER 2 - SUBTOTAL:
43,680.00
SECTION E - PARKS:
Gwen ,Margolis Park weekly maintenance as per contract line 1. item I; I and resolution
52
350.00
18,200.00
2012 -1953
-
Town Center Park weekly maintenance as per contract line 2. i!cm F? amt resolution
52
300.00
15,600.00
2012 -1953
Samson Oceanfront Park weekly maintenance per conlmcl !wc . it:m F, nod resolution
52
200.00
107400.00
2012 -1953
Pelican Community Park weekly maintenance as per comrac•t !ire dt 1::4 :uul resolution
52
400.00
20,800.00
2012 -1953
Golden Shores Park weekly maintenance as per contract line 5, item I5 and resolution
52
200.00
10,400.00
2012 -1953
Heritage Park weekly maintenance as per contract line 6, ilcm G6 and resolution 2012 -1953
52
625.00
32.500.00
Pier Park weekly maintenance as per contract line S. ilem F.X ;:nd resolwi -n 2012 -1953
52
100.00
5,200.00
Atlantic Isles Bridge Lagoon area weekly maintenance as per contract line 9. item E9 and
52
50.00
2,600.00
resolution 2012 -1953
Atlantic Isles West- End- Cul -de -Sac Park weekly mainenance as per cowmcl line 10, item E10
52
50.00
2,600.00
and resolution 2012 -1953
Oceania Park weekly maintenance as per contract line I I. item EI I :md resolution 2012 -1953
52
50.00
2,600.00
Intracoastal Parks (16000 - 16200) Collins Avenue Park weekly m: in!::•:nx c as per contract
52
430.00
22,360.00
line 12, item Ell and resolution 2012 -1953
Gateway Park weekly maintenance as per contract line 13. ii,:m F 13 :m(l w• elution 2012.1953
0
50.00
0.00
SECTION E - SUBTOTAL:
I
1
143,260.00
Total S575,640.00
IF APPROVED,PLE.ASE SIGN:
Void after 90 days
Page 5
INSTALLED AND APPROVED
}vmv. lu kes- sawgtas s. com
12110/2014 Item Cwersheet
��s� —: `F City of Sunny Isles Beach
~ >. 0 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
y s, P� E (305) 947 -0606 City Hall
` ° Ko (305) 949 -3113 Fax
O[ SvK
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Bill Evans, Public Works Director
DATE: 12/18/2014
Resolution Approving a Contract Amendment with
RE: Lukes - Sawgrass Landscape, Inc for Professional
Landscape, Irrigation and Arborist Services
RECOMMENDATION:
Staff is recommending the City Commission approve the attached resolution.
REASONS:
In support of a variety of capital projects; the City needs various professional
landscape, irrigation, and arborist services on an as needed and as requested
basis. This contract amendment provides for having various services provided
timely and minimizes impacts to and aesthetics of various City facilities. The
cost of the various services will be determined using unit costs contained in
the previously approved base contract with Lukes- Sawgrass Landscape Inc
per RFP 12- 05 -01. The following work and associated budget estimates for
needs on various capital projects is as follows:
1) Intracoastal Parks restoration once the seawall repair has been completed
by others in an amount not to exceed S 100.000.00.
2) Town Center Park miscellaneous services related to the construction of
ADA improvements, a new connection sidewalk from the parking lot, a pad
for vending machines next to the restroom building and work related to the
CCTV project in an amount not to exceed S25,000.00
3) Heritage Park preconstruction and construction phase services as needed
for the construction of storm drainage improvements by others to bring the
site into compliance with DERAI approval for the parking garage in an
httpl /surnyisie .n magerida.c /CmerSheet.aspx ?Item ID =1521 1/2
1 2/10120 7 4 Item Cmersheet
amount not to exceed 525.000.00.
4) Beach Access arborist and irrigation services as needed in an amount not
to exceed S25,000.00
5) NE 174th Street Tree Removal and Relocation to be performed in advance
of the 174th' Street Drainage project currently out for bid as a separate project
in an amount not to exceed S75,000. This tree removal and relocation was
originally advertised as a stand -alone project. Of the five (5) companies that
attended the mandatory prebid meeting, only two submitted bids for the work.
Neither bidder was found to be responsive and responsible. Additional
research revealed that Luke's - Sawgrass Landscape, Inc. had submitted a
proposal as a subcontractor to an eligible company, however due to time
constraints, this prime contractor did not submit a bid by the date and time
specified in Request for Proposal. The City obtained a copy of the bid that
was prepared for this work and Lukes has agreed to honor the price noting
unit costs are as contained in their overall maintenance contract with the Cit}
Additionally, this cost is over 553_.000 less than the lowest bid received.
COST:
Not to exceed S250,000 in aggregate.
ATTACHMENTS:
Description
Lukes
Item Number: 10.G.
httpl /surnyisles. wmagerda.c lCwerSheet.aspx ?ItemID =1521 2/2