HomeMy WebLinkAboutRFP 26-01-01 PROFESSIONAL LOBBYING SERVICES
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REQUEST FOR PROPOSALS
RFP # 26-01-01
PROFESSIONAL LOBBYING SERVICES
RELEASE DATE: FRIDAY, JANUARY 16, 2026
ALL QUESTIONS DUE: FRIDAY, JANUARY 30, 2026 AT 11:00 AM
SUBMISSION DUE DATE: MONDAY, FEBRUARY 16, 2026 AT 11:00 AM
SUBMIT ELECTRONIC PROPOSALS
TO:
PROPOSERS SHALL SUBMIT ALL PROPOSALS
ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING
ELECTRONIC SUBMITTALS VIA DEMANDSTAR
AT WWW.DEMANDSTAR.COM
PROPOSALS WILL BE OPENED ELECTRONICALLY
VIA ZOOM:
HTTPS://US02WEB.ZOOM.US/J/85157437252
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS
PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 16
EVALUATION PROCESS 19
PROPOSAL FORMAT 22
BID SUBMITTAL FORM 25
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
EXHIBITS
EXHIBIT A – COMPENSATION SHEET
EXHIBIT B – ELECTRONIC SUBMISSION DEMANDSTAR
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT NOTICE TO FIRM
PROFESSIONAL LOBBYING SERVICES
REQUEST FOR PROPOSALS NO. 26-01-01
The Specifications for this REQUEST FOR PROPOSALS are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Proposers who obtain the RFP Specifications
from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their RFP
response package may be incomplete. Any addenda will be posted and disseminated by DemandStar at
least five days prior to the submittal date to all Proposers who are listed on the official list.
Sealed Proposals will be received by Purchasing and City Clerk no later than 11:00 AM ON MONDAY,
FEBRUARY 16, 2026 on DemandStar.com. Proposals received after this time will not be considered. The
City is under no obligation to return proposals. Timely submitted proposals will be opened publicly and
names of firms read aloud at this time electronically via Zoom:
RFP 26-01-01
PROFESSIONAL LOBBYING SERVICES
OPENING DATE AND TIME: MONDAY, FEBRUARY 16, 2026 AT 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors
and informalities, and to accept the Bid, which best serves the interest of, and represents the best value
to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City
of Sunny Isles Beach. Potential and actual proposers shall not solicit or otherwise communicate in any
manner whatsoever, directly or indirectly, with the City Commission or any of its members, City
Manager, evaluation committee members, or City staff, other than Purchasing Division personnel,
regarding this RFP from the time of the RFP initial release through the award.
All questions regarding this RFP shall be directed in writing to Purchasing by MONDAY, FEBRUARY 16,
2026 AT 5:00 PM. Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a
competitive solicitation are exempt from inspection until such time as the agency provides notice of an
intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies,
whichever is earlier.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO PROPOSER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY I SLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE I N SPECIAL INSTRUCTIONS
TO PROPOSERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITI0NS SHALL HAVE PRECEDENCE. PROPOSER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD F ORM CONTRACT
OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to Purchasing at
Purchasing@sibfl.net by the date mentioned above.
Interpretations or clarifications considered necessary by the
City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposer from submitting
their Bid on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to Proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered Proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the Proposer prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre -Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes "a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a contractor, supplier, sub-contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 PROPOSALS DEADLINE:
Proposals must be submitted no later than the time and date
shown within this document.
1.7 SEALED BID:
The entire Bid Response shall be submitted electronically on
DemandStar.com.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
Proposers prior to the opening must be initialed and dated by
the Proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF PROPOSALS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Proposer. It is the responsibility of the Proposers to
ensure that the proposal is submitted in the City’s Demandstar
RFP portal on or before the closing hour and date stated on the
REQUEST FOR PROPOSALS. After the RFP opening, the contents
of the Bid Form will be made public for the information of
Proposers and other interested parties who may be present
either in person or by representative. Proposals that are
received after the proposal opening time will not be considered
and will not be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers’ facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
its officials and employees harmless and covenant
not to sue the City, it's officials and employees in
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
reference to their decisions to reject, award, or not
award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Disputes: If any dispute concerning a question of
fact arises under the Contract, other than
termination for default or convenience, the
Awarded Firm and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Awarded Firm, which shall be
binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from
the award of this Bid. The Awarded Firm will have ten (10)
calendar days after notification of the award by the City to
execute the Agreement and provide the required Insurance.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and
contingent upon the availability of funds lawfully expendable
for the purposes of the agreement for the current and any
future periods provided for within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposer’s name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposer’s receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
Awarded Firm to notify the City at once, indicating in their letter
the specific regulation which required an alteration. The City of
Sunny Isles Beach reserves the right to accept any such
alteration, including any price adjustments occasioned thereby,
or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
Awarded Firms warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Awarded Firms shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under this
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Awarded Firms warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid. The
seller agrees to indemnify City from any and all liability, loss, or
expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Awarded Firm shall be responsible for obtaining and
maintaining throughout the contract period his or her city and
county local business tax receipts. Each Proposer submitting a
Bid on this REQUEST FOR PROPOSALS shall include a copy of the
company’s local business tax/occupational license(s) with the
Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the Proposer is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of
Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Awarded Firms shall assume the full duty, obligation, and
expense of obtaining all necessary licenses, permits,
inspections, and insurance required. Awarded Firms shall be
liable for any damages or loss to the City occasioned by
negligence of the Awarded Firm (or their agent) or any person
the Awarded Firm has designated in the completion of their
contract as a result of the Bid. The Awarded Firm shall be
required to furnish a copy of all licenses, certificates of
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
competency or other licensor requirements necessary to
practice their profession as required by Florida State Statute,
Miami-Dade County, and City of Sunny Isles Beach Code.
Awarded Firms shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers and Awarded Firms shall furnish to the Office of the
City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue,
Sunny Isles Beach, Florida 33160, certificate(s) of insurance
which indicate that insurance coverage has been obtained from
an insurance company authorized to do business in the State of
Florida or otherwise secured in a manner satisfactory to the
City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any
Contract(s) or Award(s) Document(s). The City of Sunny Isles
Beach shall be named as "additional insured" with respect to
this coverage. The required certificates of insurance shall not
only name the types of policies provided, but shall also refer
specifically to this Bid and section. At the time of Bid submission
the Proposers must submit certificates of insurance as outlined
in the General Conditions section. All required insurances shall
name the City of Sunny Isles Beach as additional insured and
such insurance shall be issued by companies authorized to issue
insurance in the State of Florida. It shall be the responsibility of
the Proposers and Awarded Firms and insurers to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such Proposer and
the City of Sunny Isles Beach. Such notification shall be in
writing, and shall be submitted to the City finance su pport
service director thirty (30) days prior to cancellation of such
policies. This requirement shall be reflected on the certificate
of insurance. Failure to fully and satisfactorily comply with the
city's insurance and bonding requirements set forth herein will
authorize the City Manager to implement a rescission of the Bid
award without further City Commission action. The Proposers
and Awarded Firms hereby holds the City harmless and agrees
to indemnify City and covenants not to sue the City by virtue of
such rescission.
1.25 ASSIGNMENT:
The Awarded Firm shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
PROPOSALS and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Awarded Firm changes hands subsequent to the
award of this contract, the Awarded Firm shall promptly notify
City in writing (via United States Postal Service – Certified Mail,
Return Receipt Requested) of such change in ownership or
control at least thirty (30) days prior to such change and City
shall have the right to terminate the contract upon sixty (60)
days written notice, at City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Awarded Firm shall indemnify, hold harmless, and defend
the City of Sunny Isles Beach, it's officers, agents and employees
from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission,
negligent act, conduct, or misconduct of the Awarded Firm,
their agents, servants or employees in the provision of goods or
the performance of services pursuant to this Bid and / or from
any procurement decision of the City including without
limitation, awarding the Contract to the Awarded Firm.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
Awarded Firm at their own expense and redelivered at their
expense. Rejected goods left longer than thirty (30) calendar
days will be regarded as abandoned and the City shall have the
right to dispose of them as its own property. Rejection for non -
conformance or failure to meet delivery schedules may result in
the Awarded Firm being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Awarded Firm, the City of Sunny Isles
Beach may procure the articles or services from other sources
and hold the Awarded Firms responsible for any excess costs
occasioned or incurred thereby.
1.29 SECONDARY/OTHER AWARDED FIRMS:
The City reserves the right in the event the primary Awarded
Firm cannot provide an item(s) or service(s) in a timely manner
as requested, to seek other sources without violating the intent
of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract Documents, the following terms shall have the
meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract Documents subject
to waiver of claims.
Agreement, Contract,
or Lease: The written Agreement (i.e., Lease
Agreement) between the City and the
Awarded Firm covering the Work to
be performed, and the lease terms
and conditions, which includes the
Contract Documents. As used herein,
“Lease” shall have the same meaning
as “Agreement”.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
herein, “Firm”, “Proposing Firm”,
“Vendor” and “Bidder” shall have the
same meaning as “Proposers”.
Change Order: A written order to the Awarded Firm
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Bids, the
Bonds, the Notice of Award, the
Agreement between the City and
Awarded Firm as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR PROPOSALS, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Awarded Firm under the
Contract Documents.
Contract Time: The initial term and renewal terms, if
any, of the resultant Contract.
Contracting Officer: The individual who is authorized to
sign the contract documents on behalf
of the City’s governing body.
Contractor,
Awarded Firm: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers/
Awarded Firms stating that upon
compliance with the conditions
precedent to be fulfilled by him within
the time specified, City will execute
and deliver the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Awarded Firm in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of Agreement
assigned to or undertaken by the
Awarded Firm under the Contract
Documents, including Improvements,
build-out obligations, labor, materials,
equipment and other incidentals, and
the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the Awarded Firm
or to an officer of the corporation for
whom it is intended, or to an
authorized representative or such
individual, firm, or corporation, or if
delivered at or sent by registered mail
to the last business address known to
them who gives the notice. Unless
otherwise stated in writing, any notice
to or demand upon the City under this
Contract shall be delivered to the City.
1.31 PROPOSAL AWARD:
The City reserves the right to reject any and all proposals at its
sole discretion. Proposals shall be awarded by the City after the
City performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFP shall be awarded to the highest
ranked responsive and responsible Proposer whose Bid best
serves the interests of and represents the best value to the City.
No Notice of Award will be given until the City has concluded
any investigation(s) as they deem necessary to establish the
Proposer’s capability to perform the Services as described in
this RFP, ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the
financial capability of the Proposer to perform the Work in
accordance with the Contract Documents to the satisfaction of
the City within the time prescribed. The City reserves the right
to reject the Bid of any Proposers on the basis of these queries
and investigations and who does not meet the City’s
satisfaction, even though the Proposer may be the lowest
dollars and cents Bid. In analyzing Bids, the City will also take
into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the
Contract is awarded, the City will issue the Notice of Award and
give the Awarded Firms a Contract for execution within ninety
(90) days after opening of Bids. The City specifically reserves the
right to award the contract to a Proposer who is not necessarily
the lowest dollars and cents Proposer on the basis of the results
of these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least three counterparts of the Agreement, the Certificates
of Insurance and such other Documents as required by the
Contract Documents shall be executed and delivered by the
Awarded Firm to the City within ten (10) calendar days of
receipt of the Notice of Award.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1.33 LAWS AND REGULATIONS:
The Awarded Firm will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Awarded Firm observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Awarded Firm performs any Work knowing
it to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Awarded Firm
shall defend, indemnify and hold harmless the City, its officers,
agents and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during
or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence
of any negligence in connection with the same; or by use of any
improper materials or by or on account of any act or omission
of the said Awarded Firm or his Sub-Contractor, agents, servants
or employees. The Awarded Firm will defend, indemnify and
hold harmless the City and their agents or employees from and
against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or
omission of the Awarded Firm, Sub-Contractor, anyone directly
or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a
court of competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Awarded Firm
shall indemnify, defend and hold harmless the City, their
officers and employees, to the fullest extent authorized by Sec.
725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein.
In the event that any action or proceeding is brought against
City by reason of any such claim or demand, the Awarded Firm,
upon written notice from City shall defend such action or
proceeding by counsel satisfactory to City. The indemnification
provided above shall obligate the Awarded Firm to defend at its
own expense or to provide for such defense, at City’s option,
any and all claims of liability and all suits and actions of every
name and description that may be brought against City,
excluding only those which allege that the injuries arose out of
the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work
be performed by the Awarded Firm, its Sub-Contractors, or by
anyone directly or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
If the Awarded Firm is adjudged bankrupt or insolvent, or if they
make a general assignment for the benefit of their creditors, or
if a trustee or receiver is appointed for the Awarded Firm or for
any of their property, or if they file a petition to take advantage
of any debtor’s act, or to reorganize under bankruptcy or similar
laws, or if they repeatedly fails to supply sufficient skilled
workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-Contractors or
for labor, materials or equipment or they disregard laws,
ordinances, rules, regulations or orders of any public body
having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other
right or remedy and after giving the Awarded Firm and the
surety ten (10) days written notice, terminate the services of the
Awarded Firm and take possession of the Project and of all
materials, equipment, tools, construction equipment and
machinery thereon owned by the Awarded Firm, and finish the
Work by whatever method they may deem expedient. In such
case the Awarded Firm shall not be entitled to receive any
further payment until the Work is finished. If the unpaid balance
of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Awarded
Firm. If such costs exceed such unpaid balance, the Awarded
Firm will pay the difference to the City. Such costs incurred by
the City will be determined by the City and incorporated in a
Change Order. If after termination of the Awarded Firm under
this Section, it is determined by a court of competent
jurisdiction for any reason that the Awarded Firm was not in
default, the rights and obligations of the City and the
Awarded Frim shall be the same as if the termination had been
issued pursuant to this document.
1.37.1 Where the Awarded Firm’s services have
been so terminated by the City said termination
shall not affect any rights of the City against the
Awarded Firm then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Awarded Firm will not
release the Awarded Firm from liability.
1.37.2 Upon ten (10) days written notice to the
Awarded Firm, the City may, without cause
(termination for convenience) and without
prejudice to any other right or remedy, elect to
terminate the Agreement. In such case, the
Awarded Firm shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit
for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to
them who gives the notice.
1.38.2 The Contract Documents shall remain the property
of the City. The Awarded Firm shall have the right
to keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon the Awarded Firm
and those in the Special Conditions and the rights
and remedies available to the City, shall be in
addition to, and shall not be construed in any way
as a limitation of, any rights and remedies available
9
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
by law, by special guarantee or by other provisions
of the Contract Documents.
1.38.4 Should the City or the Awarded Firm suffer injury
or damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the first
observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and the Awarded Firm knowingly, irrevocably voluntarily
and intentionally waive any right either may have to a trial by
jury in State or Federal Court proceedings in respect to any
action, proceeding, lawsuit or counterclaim based upon the
Contract Documents or the performance of the Work there
under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.42 ARBITRATION: It is the intention of the parties that whenever
possible, if a dispute or controversy arises hereunder then such
dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the
American Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each
party shall be responsible for a portion of the costs of arbitration
and their respective attorneys’ fees as may be determined by
the court on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
the Awarded Firm which relate in any way to the Project, and to
any claim for additional compensation made by the Awarded
Firm, and to conduct an audit of the financial and accounting
records of the Awarded Firm which relate to the Project. The
Awarded Firm shall retain and make available to City all such
books and records and accounts, financial or otherwise, which
relate to the Project and to any claim for a period of three years
following final completion of the Project. During the Project and
the three year period following final completion of the Project,
the Awarded Firm shall provide City access to its books and
records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Awarded Firm is an independent Contractor under the
Contract. Services provided by the Awarded Firm shall be by
employees of the Awarded Firm and subject to supervision by
the Awarded Firm, and not as officers, employees, or agents of
the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies
and other similar administrative procedures, applicable to
services rendered under the Contract shall be those of the
Awarded Firm.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Contractors must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Awarded Firms must submit the certification that is attached to
the resulting agreement. Submitting a false certification shall be
deemed a material breach of contract. The City shall provide
notice, in writing, to the Awarded Firm of the City’s
determination concerning the false certification. The Awarded
Firm shall have ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination
was in error. If the Awarded Firm does not demonstrate that the
City’s determination of false certification was made in error,
then the City shall have the right to terminate the contract and
seek civil remedies pursuant to Florida Statute Section
215.4725.
1.47 Prohibition Against Considering Social, Political or
Ideological Interests In Government Contracting
Proposers are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Proposer’s social,
political, or ideological interests when determining if the
Proposer is a responsible Proposer. Proposers are further
notified that the City's governing body may not give preference
to a Proposer based on the Proposer’s social, political, or
ideological interests.
1.48 Compliance with Anti-Human Trafficking Laws
The Awarded Firm must submit the Affidavit that is attached to
the resulting agreement that the Awarded Firm does not use
coercion for labor or services as defined in Section 787.06,
Florida Statutes. (Source: § 787.06 (13), Florida Statutes –
Human Trafficking). Submitting a false certification shall be
deemed a material breach of contract.
End of Section
10
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 2
Special Terms and Conditions
2.0 BACKGROUND OF THE CITY:
The City of Sunny Isles Beach, Florida (the “City”) occupies 1.75 square miles in the northeastern
corner of Miami-Dade County, the most populated county in the State of Florida with an annual
budget of $230,000,000 comprising mostly of high-rise, luxury condos. With an estimated
population of 23,253, Sunny Isles Beach ranks 15 in population amongst the 34 municipalities in
the County. The City is located on a barrier island bounded by the Atlantic Ocean on the east and
the Atlantic Intracoastal Waterway on the west and has been developed primarily for residential
purposes. Sunny Isles Beach is known as a coastal oasis with pristine beaches and eleven family-
friendly parks. With a strong focus on safety, community engagement, and forward-thinking, the
City of Sunny Isles Beach is a prosperous and collaborative municipality offering an assortment of
programs and services primarily for its residents.
The City operates under a Commission-Manager form of government, with four district
Commissioners and one Mayor elected at large. The City Commission appoints members to
various volunteer boards and commissions, which are responsible for carrying out duties outlined
by State law, the City Charter, and local ordinances.
2.1 SCOPE OF WORK:
The City is seeking proposals from qualified lobbyist firms (the “Proposer”, the “Firm”) to work
with the City Commission, City Attorney, City Manager, and/or designee to identify, develop, and
represent legislative and funding priorities for the City at both the state and county levels. As
directed, the Firm will serve as a consistent and effective primary point of contact between the
City and elected officials, legislative staff, and agency representatives in both Tallahassee and
Miami-Dade County.
The City requires State and County Lobbyist services with an emphasis on producing measurable
results in achieving funding and/or legislative and executive action favorable to the City. The City
seeks a well-informed lobbyist, capable of providing timely and frequent information to the City
on these and other priorities and other issues and decisions at the State level that may affect the
City. The Awarded Firm will have a strong background in issues of importance to the City and will
be able to demonstrate unique relationships with members of the State of Florida representing
the City.
The Awarded Firm will agree to be always available upon reasonable request to meet with the
Commission, City staff, and others as specified to perform the responsibilities assigned. The Firm
will be required to attend meetings, represent the interests of the City, and act as liaison between
the City and all branches, departments, and agencies of the state government, at any legislative
committee meeting or meetings with the Governor, or department or state agencies, as well as
regional agencies, universities, school boards and Miami-Dade County, if necessary, on matters
under the scope of this Request for Proposal (RFP). It is expected that the Awarded Firm will
review and understand the agendas of the House and Senate leaders to assist the City to
strategically seek monetary funds and policy change.
11
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Although legal opinions are not required as a part of the Awarded Firm’s responsibilities, the City
will expect the Awarded Firm to understand applicable laws and proposals under consideration
by the administrative agencies or the legislators or their committees, and the Awarded Firm shall
be expected to have the ability to interpret legal implications and advise the City accordingly.
2.2 NON-MANDATORY PRE-PROPOSAL CONFERENCE
Intentionally Omitted.
2.3 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
1. Please read the MQRs to ensure the Proposer meets these requirements prior to submitting
a response to this RFP.
2. All Minimum Qualification Requirements (MQRs) must be submitted with Proposer’s
response.
3. Proposers that do not comply with MQRs may be determined non-responsive and disqualified.
a. The Proposer must demonstrate a strong documented track record of providing lobbying
services to at least three (3) government agencies in Florida, within the last five (5) years,
2020-2025.
b. The Proposer’s Key Personnel assigned to the City’s contract upon award must
demonstrate a strong documented track record of providing lobbying services to at least
one (1) government agency in Florida, within the last five (5) years, 2020-2025.
c. The Proposer must demonstrate that any of its existing contracts with clients will not
materially interfere with or create a conflict of interest in its advocacy efforts on behalf
of the City with any agency within Miami-Dade County or the State of Florida.
d. The Proposer shall provide reference letters for no less than three (3) government clients
in which the Proposer served as lobbyists for projects similar in size and scope within the
last five (5) years, 2020 - 2025. Please note that the references must be for the same
projects in response to MQR “a” above.
2.4 TERM OF CONTRACT
The resulting contract will commence upon execution by both parties which shall be effective for
one (1) year succeeding approval of the contract by the City Commission, or designee, unless
otherwise stipulated in the awarded contract. The contract shall be contingent upon the
completion and submittal of all required documents. However, in the event funding is not
appropriated on an annual basis during any particular year within the contract period, the
contract may be canceled upon thirty (30) days written notice to the Awarded Firm. In such an
event, the City shall only be responsible for the reasonable value of services performed prior to
the effective date of termination.
12
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.4.1 OPTIONS TO RENEW – SUBJECT TO NEGOTATIONS
Prior to, or upon completion, of the initial one (1) year term, the City shall have the option, at its
sole discretion to renew the contract for four (4) additional one-year renewals. The Awarded
Firm agrees not to assign or transfer the contract, or any portion thereof, without written
approval of the City.
2.5 METHOD OF AWARD
In a publicly noticed meeting, the City’s Evaluation Committee will evaluate proposals and will
select the Proposer which meets the best interests of the City. After evaluation, the award
recommendation must be presented to the City Commission for final approval. Award will be
made to the responsible Proposer whose proposal is determined to be the most advantageous to
the City, taking into consideration total cost and all other evaluation factors set forth in the
Request for Proposals.
The City reserves the right to reject all proposals, to waive non-material, technical variances, or
infirmities in the proposal, to abandon the project or to solicit and re-advertise for other
proposals. The City may in its discretion waive any informalities and irregularities contained in a
proposal or in the manner of its submittal and award a contract thereafter.
See section 4 of this solicitation.
2.6 COMPENSATION / INVOICING
The Awarded Firm shall deliver an invoice to City on a monthly basis detailing services completed
and the amount due to Awarded Firm under the Contract. The City shall pay the Awarded Firm in
accordance with the Florida Prompt Payment Act after approval and acceptance of the Services
by the City Manager.
The awarded firm shall submit invoice for review and processing to: AccountsPayable@sibfl.net.
2.7 DELIVERY
Not Applicable.
2.8 BACKGROUND CHECKS – LEVEL 2
Intentionally omitted.
2.9 INSURANCE
Upon City’s notification, the Awarded Firm shall furnish to the City Manager or his designee,
Certificates of Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
13
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.9.1 Comprehensive General Liability Insurance
The Awarded Firm shall be required to purchase, maintain, and keep in full force, effect,
and good standing, Comprehensive General Liability with primary limits of One Million
Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate
during the initial and any renewal term of this Agreement. Coverage must be afforded
on a form no more restrictive than the latest edition of the Comprehensive General
Liability policy, without restrictive endorsements, as filed by the Insurance Services Office,
and must include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
2.9.2 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
Dollars ($1,000,000.00) per accident. Waiver of subrogation. Contractor agrees to be
responsible for the employment, conduct and control of its employees and for any injury
sustained by such employees in the course of their employment.
2.9.3 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non-City ship.
2.9.4 Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits of
one Million Dollars ($1,000,000.00) per occurrence.
14
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Before starting the Work, the Awarded Firm will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Awarded Firm agrees that if any part of the Work under the Contract is sublet, they
will require the Sub-Contractor(s) to carry insurance as required, and that they will
require the Sub-Contractor(s) to furnish to them insurance certificates similar to those
required by the City in this section.
2.9.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Awarded Firm shall notify the City
immediately and the Awarded Firm shall be responsible for securing other acceptable
insurance to provide the coverage specified in this section to maintain coverage during
the life of the Contract. All deductibles must be declared by the Awarded Firm and must
be approved by the City. At the option of the City, either the Awarded Firm shall eliminate
or reduce such deductible or the Awarded Firm shall procure a Bond, in a form satisfactory
to the City, covering the same.
NOTE: THE “CITY OF SUNNY ISLES BEACH,” CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THESE COVERAGES.
2.10 MULTIPLE AWARD
The City anticipates awarding a single contract but reserves the right to award multiple contracts
if it is determined to be in the best interest of the City.
2.11 COMPLIANCE WITH FEDERAL STANDARDS
Intentionally omitted.
2.12 SUBCONSULTANTS
If the Proposer proposes to use subconsultants in the course of providing these services to the
City, this information shall be a part of the proposal response. Such information shall be subject
to review, acceptance and approval of the City, prior to any contract award. The City reserves the
right to approve or disapprove of any subcontractor candidate in its best interest and to require
the Proposer to replace subconsultants with one that meets City approval.
The Awarded Firm shall ensure that all of the Awarded Firm’s subconsultants perform in
accordance with the terms and conditions of the Contract. The Awarded Firm shall be fully
responsible for all of the Awarded Firm’s subconsultant’s performance, and liable for any of the
15
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Awarded Firm’s subconsultant’s non-performance and all of Awarded Firm’s subconsultants’ acts
and omissions. The Awarded Firm shall defend, at the Awarded Firm’s expense, counsel being
subject to the City’s approval, and indemnify and hold harmless the City and the City’s officers,
officials, employees, and agents from and against any claim, lawsuit, third-party action, or
judgment, including any award of attorney fees and any award of costs, by or in favor of any the
Awarded Firm’s sub-consultants for payment for work performed for the City.
2.13 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E-Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the Awarded Firm to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.14 PUBLIC RECORDS LAW
IF THE PROPOSER OR AWARDED FIRM HAVE QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE SUCCESSFUL PROPOSER’S OR AWARDED
FIRM’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT CITY OF SUNNY ISLES BEACH 18070 COLLINS
AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR
VIA EMAIL AT MBetancur@sibfl.net.
END OF SECTION
16
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The Awarded Firm shall be responsible for, but not limited to, the following:
1. Collaborate with City officials and subject matter experts to develop and execute a recurring
and annual State legislative action plan to represent and support the City’s priorities and
interests with key State legislators, relevant committee chairs, and influential legislators,
relevant State agencies, related organizations, and the Governor’s Office.
2. Obtain and monitor all relevant bills, resolutions, journals, and other documents that may affect
the City’s interests.
3. Facilitate regular meetings with key State legislators, the Governor’s Office, and State agency
officials to strengthen relationships and maintain support for the City’s current and projected
priorities and interests.
4. Provide consultation and advice to the City in identifying, defining, and pursuing its annual State
legislation and appropriations requirements and requests.
5. Provide expertise and help outline the City’s tactics and techniques to implement the pursuit of
its annual State legislation and appropriations requests in a professional and image conscious
manner.
6. Assist the City in developing and submitting convincing, accurate, and timely State legislative
request documents and related communications. Ensure items are introduced and presented
to City’s representatives and key State leadership early in the legislative process and at critical
timelines throughout the legislative session.
7. Facilitate, coach, and prepare the City for meetings and communications with relevant State
legislators, their staff, committee members, and leadership to effectively guide City’s legislative
requests throughout the State legislative session.
8. Monitor and provide regular updates on the progress of State legislation, regulatory and
appropriations actions that may affect the City’s priorities and interests. Inform and assist the
City in making necessary tactical or technical moves and/or changes to influence desired
outcomes for the City.
9. Provide general advice, suggested strategies, and research relating to issues important to the
City’s State level legislation, regulatory and appropriations priorities and interests.
10. Facilitate programmatic, grant, and technical support coordination with relevant State agencies.
11. Seek and coordinate legislative appropriation funding opportunities applicable to the City. This
includes identifying relevant State grant programs and advocating for the City’s eligibility and
alignment with grant criteria with legislative representatives, staff, and State agencies.
17
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Topics of Interest: To help develop your approach plan, consider these priorities and
interests to drive advocacy efforts in support of City.
Although not inclusive, they provide a view into the most critical issues facing our community:
• Protection of Home Rule Authority
• Building Permit and Impact Fees
• Regulation of motorized scooters, bicycles and electric bicycles
• Traffic and multi-modal mobility and safety
• Resilient infrastructure
• Shoreline and storm protection
• Coastline erosion and environmental protection
• Beach renourishment
• Sea-level rise
• Flooding
• Stormwater systems
• Water quality
• Electrical utility undergrounding and reliability
• Sargassum management, removal, and disposal
• Property insurance
• Flood insurance
• Condominium associations regulations
• Building standards, code and certification requirements
• Zoning codes
• Seniors and special needs programming
• Emergency management planning, preparation, response, and recovery
Agencies of Interest: Given the City’s priorities and interests, it is critical for the City’s
leadership and its State legislative representatives to form strong relationships with the
following State leaders, organizations, and agencies including but not limited to:
• Executive Office of the Governor and Governor’s Cabinet
• State Senate and Relevant Committees
• State House of Representatives and Relevant Committees
• Florida Department of Environmental Protection
• Florida Division of Emergency Management
• Florida Department of Transportation
• Florida Department of Agriculture and Consumer Services
• Florida Department of Law Enforcement
• Florida Department of Health
• Florida Department of Business & Professional Regulation
18
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3.2 Communication and Reporting:
• Provide weekly correspondence and informational updates to the City during the
annual 60-day legislative session, during interim committee schedules, and in the
event any Special Sessions are convened.
• Submit a written closing report summarizing outcomes of the legislative session
within one week of its conclusion, and a comprehensive final report within 60 days.
• Notify the City Commission, City Manager, and staff of any critical developments,
deadlines, or actions affecting the City as they occur.
• Provide periodic reports outside of legislative sessions on interim committee
meetings, federal rulemaking, studies, or anticipated legislation.
• Submit an annual accomplishments report summarizing outcomes related to the
firm’s efforts and deliver an in-person presentation to the City Commission.
END OF SECTION
19
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 4
Evaluation Process
4.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation. To be considered, proposals must be
submitted in accordance with the City's specified instructions. Failure to comply with
these requirements may result in the proposal being deemed non-responsive.
Subject to approval by the City Commission, a contract may be awarded to one or more
Proposers deemed the most responsible and responsive, based on the selection criteria
below.
4.2 QUALIFICATIONS CRITERIA
The recommendation for award shall be made to the City Commission, by the City
Manager, to the responsible responsive Proposer(s) whose proposal is highest rated by
the Evaluation Committee.
ITEM
#
EVALUATION CRITERIA
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion has no points. If you
do not provide all the required MQRs information, your proposal will not be
reviewed/evaluated, and your submission will be disqualified.
MAXIMUM
POTENTIAL
POINTS
1. QUALIFICATIONS AND KEY PERSONNEL:
• Qualifications of the Proposer and the Proposer’s current workload and
potential conflicts of interest.
• Verifiable examples of major successes for clients, particularly
municipalities with similar demographic and policy profiles to the City of
Sunny Isles Beach, including successes at the state level.
• Credentials, certifications, and licenses of all personnel assigned to the
contract.
• Description of all additional resources and capabilities you will utilize to
support the City’s State and County goals.
30
2. KNOWLEDGE AND RELATIONSHIPS (LEGISLATIVE BRANCH & COUNTY LEVEL):
• Proposer’s knowledge and relationships at the State level and in Miami-
Dade County. Relevant access, influence, experience, expertise and,
demonstrated success at the Legislative Branch level and in Miami-Dade
County.
• Demonstrated rapport with members of the Florida Congressional
Delegation, the Florida Legislature, and associations such as the Florida
League of Cities and National League of Cities.
20
20
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3. PROPOSED METHODOLOGY, APPROACH, AND STRATEGIES:
• Demonstrated ability to understand the City’s State and County’s legislative,
budgetary, and policy needs.
• Proposed methods and strategies to effectively address the City’s priorities
at both the state and County level.
• Approach to identifying and pursuing state funding opportunities, including
grants and appropriations.
• Reporting procedures and other methods of communication with City staff
and officials.
20
4. REFERENCES:
• Three References are required as a component of due diligence to
determine the capability of the Proposer to be able to perform.
• Past performance with the City of Sunny Isles Beach.
10
5. PROPOSAL FEES – SUBJECT TO NEGOTIATIONS (TO BE COMPLETED IN EXHIBIT A):
• All-inclusive annual retainer fee, invoiced monthly, with a clear breakdown
of services provided for state and federal lobbying efforts
20
TOTAL POINTS 100
4.3 PRESENTATIONS:
The Evaluation Committee may select Proposers to conduct oral presentations. Oral
presentations may be scheduled with the Proposer(s) as requested by the Evaluation
Committee. The oral presentations are exempt from the public meeting requirements of
s. 286.011 F.S., however will be recorded for public record purposes in accordance with
sec. 119.07(1) F.S. as amended.
4.4 Negotiations
The City may award a contract on the basis of initial proposals received, without
discussion. Therefore, each initial proposal should contain the Proposer’s best terms from
a monetary and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive Proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Information concerning any prior or pending litigation, either civil or criminal,
involving a governmental agency or which may affect the performance of services to
21
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
be rendered herein, in which the Proposer, any of its employees or subcontractors is
or has been involved within the last three years.
END OF SECTION
22
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 5
Proposal Format
5.0 ELECTRONIC PROPOSAL FORMAT
Be sure that the individual signing the Proposal is authorized to commit the Proposer's
organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the RFP
will become the property of the City.
Ensure your firm addresses the Minimum Qualification Requirements, as per Section 2.3 to be
deemed responsive for review.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
▪ Name of Agency/Company (including any "Doing Business As" names)
▪ Company Locations. The company must be authorized by Florida to do business
in Florida
▪ Internet Web Site Address (if any)
▪ Details of Entity Business Structure (Corporation, Partnership, LLC), W9 Form
▪ Date Founded
▪ List of any current litigation that would threaten the viability of the firm or the
performance of this contract
▪ Identify all complaints filed with the State Department of Consumer Affairs,
Better Business Bureau, any other agency maintained for consumer protection,
or in any Florida court, state or federal, against your company within the last
five (5) years that concerned in any manner your delivery of the kinds of
services requested in the RFP. Provide disposition of each.
▪ Proof of insurance
2. Qualifications
Proposer’s relevant experience, qualifications and past performance. Any certificates
shall be included with the solicitation submission and any amendments or renewals.
▪ An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the firm meets or exceeds the requirements of this RFP
▪ Availability
▪ Policy development, bill tracking, and legislative analysis
▪ Representation before the Florida Legislature, U.S. Congress, and administrative
agencies
▪ Potential conflicts of interests
23
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
▪ Engagement with organizations such as the Florida League of Cities and National
League of Cities
▪ Department of Business and Professional Regulation (DBPR) License, if
applicable
▪ Active Sunbiz Registration
3. Staffing
All employees of the Proposer shall be considered to be at all times the sole employees
of the Proposer, under the Proposer's sole direction, and not employees or agents of the
City of Sunny Isles Beach. Uniforms should be clean, neat and appropriate. Relevant
experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Provide sufficient staff for event, including a designated event
representative assigned to manage the event. The size and experience of the company
staff pool from which staff assigned to the management contract can be drawn.
The composition of the staff team should include;
• The name(s) of the full-time employees in the area responsible for this
contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of
work.
4. Approach / Methodology
Proposer’s approach methodology to providing the services.
▪ Proposer’s approach methodology to providing the services requested in this
solicitation
▪ Legislative tracking, analysis, and strategic advocacy
▪ Development of a City legislative platform and funding priorities
▪ Coordination with City Commission, Manager’s Office, and key departments
▪ Communications and reporting protocols
▪ Interaction with legislative staff, agency officials, and associations
▪ Approaches to securing state appropriations, grants, and favorable policy
outcomes
5. Cost of Services
Proposers shall submit in their price proposal in Exhibit A below any pricing conditions
or contingencies which must be clearly stated.
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
in the last five (5) years of which they have provided services similar in scope and size of
those described herein.
• Each Reference questionnaire (found below) must be signed with contact
person and phone number.
24
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
The City retains the right to request any additional information pertaining to the
Proposer's ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
8 Exceptions
List any exceptions taken to the city’s terms.
END OF SECTION
25
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
DELIVER TO:
DemandStar.com
REQUEST FOR PROPOSALS
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 AM
02/16/2026
PLEASE QUOTE PRICES F.O.B. DESTINATION, CITY IS TAXED EXEMPT, DELIVERED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Department Date Issued:
1/16/2026
Sealed proposals are subject to the Terms and Conditions of this Request for Proposals and the
accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Bid Submittal, on DemandStar until the above stated time and
date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying
Bid Submittal Requirement.
RFP 26-01-01
PROFESSIONAL LOBBYING SERVICES
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all proposals
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the Awarded Firm and City of Sunny Isles Beach
Purchasing: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
SUBMIT ONE ELECTRONIC SUBMITTAL ACCORDING TO PROPOSAL FORMAT ABOVE AND
AFFIDAVITS
FAILURE TO SIGN PAGE 29 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
26
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REFERENCE QUESTIONNAIRE
It is the responsibility of the Proposer to provide a minimum of three (3) different references other than City
of Sunny Isles Beach using this form and providing this information with your submission. Failure to do so
may result in the rejection of your submission.
Giving reference for: (Firm) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Phone: ____________________________________________
Email: ___________________________________________
Q1. Do they perform on a timely basis as required by the agreement?
A:
Q2. Was the assigned lobbyist easy to get in contact with?
A:
Q3. Would you use them again?
A:
Q4. Overall, what would you rate their performance?
A:
Q5. Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and
are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
27
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
28
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
BID SUBMITTAL FORM
Bid Title: PROFESSIONAL LOBBYING SERVICES
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement /contract
with the City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees
to submit other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
▪ The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
▪ The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
▪ This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the Awarded Firm will establish completion times for each individual Work Item and the
Awarded Firm agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
29
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
*“By signing this document the Firm agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
30
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT A – COMPENSATION SHEET
I. Proposer must use this Price Sheet to submit firm’s fixed-annual all-inclusive cost for this service.
II. An authorized officer per the Proposer’s Sunbiz must completed the attached table.
III. This cost is inclusive of all related expenses including contract administration, technical assistance to
the City, personnel training and certification, services for security, safety, travel, and associated actions
necessary for the Project by the Proposer as defined in the RFP and Contract. The City will not accept any
additional costs not identified in the Proposer’s proposal.
Proposer may provide additional supporting documents as needed but include the total all-inclusive cost
must be reflected in the tables below.
Fees will be invoiced on a monthly retainer in twelve (12) equal installments.
CONTRACT TERM: TOTAL ANNUAL FEE FOR WORK AS SPECIFIED IN
THIS RFP:
INITIAL CONTRACT TERM 1 YEAR
$
RENEWAL CONTRACT TERM YEAR 2*
$
RENEWAL CONTRACT TERM YEAR 3*
$
RENEWAL CONTRACT TERM YEAR 4*
$
RENEWAL CONTRACT TERM YEAR 5*
$
GRAND TOTAL FOR ALL FIVE YEARS
CONTRACT TERM*
$
*Subject to the City’s renewal.
31
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT B
DEMANDSTAR ELECTRONIC SUBMITTAL
INSTRUCTIONS
Responding to an
Electronic Bid
5 Step Instructions
Step 1
Many governments are moving
toward requiring bid responses
electronically. Here are the
steps to respond to a bid
Electronically.
•Click on the solicitation name
Step 2
Once you are in the
solicitation, you will see the
Bid Details page that is
standard for all solicitations
•When you are ready to submit
your bid, click on “Submit E-Bid
Proposal”
Step 3
Enter information requested page-
by-page and you can see what will
come next via the menu bar on the
left under “E-Bid Progress ”
If there is not a total bid amount in
your submission, please put “0”
Example:a request for qualifications
opportunity may not require a bid amount so
vendors will input “0” under “Bid Amount”
Step 4
After you click NEXT on the Contact
Information page, you will be
directed to enter the documents
required. In this example, they only
ask for one document, however, in
others, they may ask for multiple
documents that each need to
uploaded separately.
TIP:
There is a place for you to add “Supplemental”,
i.e. non-required, documents.
Step 4 continued
TIP:
There is a place for you to add
“Supplemental”, i.e. non-required,
documents.
Step 5
Review Your E-Bid Response,
and if everything is correct,
then press “Submit
Response”
You are done! And the
government to which you’ve
submitted this will
download your responses
and documents and see the
day and time upon which
you submitted your
proposal.
32
RFP 26-01-01 PROFESSIONAL LOBBYIST SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Lobbying Services The Affiant has made diligent inquiry and provides the information contained in this Affidavit
based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2026
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2026.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2026.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests
under penalty of perjury as follows:
1.Entity is not owned by the government of a foreign country of concern, as
defined in Section 287.138, Florida Statutes.
2.The government of a foreign country of concern does not have a controlling
interest in Entity, as defined in Section 287.138, Florida Statutes.
3.Entity is not organized under the laws of a foreign country of concern, as defined
in Section 287.138, Florida Statutes.
4.Entity does not have a principal place of business in a foreign country of concern,
as defined in Section 287.138, Florida Statutes.
5.The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical
presence or ☐ online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally
known to me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires: