HomeMy WebLinkAboutReso 2026-3970RESOLUTION NO. 2026 - 3�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING THE ISSUANCE OF A PURCHASE ORDER TO WEX BANK
FOR THE PURCHASE OF UNLEADED FUEL UTILIZING ITS FUEL CARD PROGRAM,
IN AN AMOUNT NOT TO EXCEED SIX HUNDRED EIGHTY THOUSAND DOLLARS
AND NO CENTS ($680,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on April 15, 2021, via Resolution No. 2021-3185, the City Commission of the
City of Sunny Isles Beach (the "City") approved the issuance of a Purchase Order (the "PO") to
WEX Bank ("WEX") for the purchase of unleaded fuel utilizing its Fuel Card Program (the
"Program"), in an amount not to exceed $250,000.00 per Fiscal Year; and
WHEREAS, the PO was issued pursuant to the State of Florida Alternate Contract Source
Contract No. 78181701-21-NASPO-ACS (the "State Contract"), which was scheduled to expire
on December 31, 2025; and
WHEREAS, on May 15, 2025, via Resolution No. 2025-3838, the City Commission
approved an increase of $70,000.00 to cover purchases made through the end of the 2024-
2025 Fiscal Year; and
WHEREAS, in January 2026, the City's Purchasing Department was notified that the
State executed a First Amendment to the State Contract, extending its term through December
31, 2027; and
WHEREAS, pursuant to Section 62-13(I) of the City's Code of Ordinances, "Purchases
made through intergovernmental cooperative purchasing arrangements or purchasing
consortiums organized as a corporation not for profit whose members are governmental
entities, provided that such cooperative purchasing arrangements or consortiums provide for a
competitive process to select a vendor," are exempt from competitive bidding requirements;
and
WHEREAS, since Resolution No. 2021-3185 approved the PO on a per Fiscal Year basis,
staff will close the existing PO and, upon approval of this Resolution, open a new PO to coincide
with the updated expiration date of the State Contract, December 31, 2027; and
WHEREAS, fuel purchases made from February 1, 2026, through December 31, 2027,
shall not exceed Six Hundred Eighty -Thousand Dollars and No Cents ($680,000.00), without
further approval by the City Commission; and
WHEREAS, the City Commission wishes to authorize the issuance of a new PO to WEX
for the continued purchase of unleaded fuel utilizing its Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
@BCL@54174836 Page 1 of 2 712
Section 1. Approval of Purchase Order. The City Commission hereby authorizes the
issuance of a new PO to WEX for the continued purchase of unleaded fuel utilizing its Program,
in an amount not to exceed Six Hundred Eighty -Thousand Dollars and No Cents ($680,000.00)
without further approval by the City Commission.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effeg4V-ee upon adoption.
PASSED AND ADOPTED this 191h day of Fe�ruary,
A
I
r, CIVIC, City Clerk
Larisa Svechin, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Alain E. Boileau, for Nabors, Giblin &
Nickerson, P.A., City Attorney.
Moved by: S e c o n d e d b y: Of tj
Vote:
Mayor Svechin (Yes) (No)
Vice Mayor Viscarra (Yes) (No)
Commissioner Joseph ;(Y s) (No)
Commissioner Lama es) (No)
Commissioner Stuyvesant (Yes) (No)
@BCL@54174836 Page 2 of 2 713
Docusign Envelope ID: B175B7C9-6F1A-4E26-84A1-A6FB3286D814
Department of
MANAGEM
SERVICES
We serve those wh
CONTRACT AMENDMENT NO.: 1
Contract No.: 78181701-21-NASPO-ACS
Contract Name: Fuel Card Services
This Contract Amendment No. 1 ("Amendment') to Contract No. 78181701-21-NASPO-ACS
("Term Contract") is made by the Department of Management Services ("Department"), an
agency of the State of Florida, located at 4050 Esplanade Way, Tallahassee, Florida 32399;
and WEX Bank ("Contractor'), with its principal place of business located at 1 Hancock Street,
Portland, Maine 04101; collectively referred to herein as the "Parties."
WHEREAS the Parties entered into the Term Contract, which became effective on April 6,
2021, for the provision of Fuel Card Services;
WHEREAS the Master Contract was amended on April 1, 2024;
WHEREAS the Master Contract was extended for a period of two years with a new Master
Contract expiration date of December 31, 2027;
WHEREAS the Parties agree to renew the Term Contract as provided for in Exhibit B, Special
Contract Conditions, subsection 2.2 Renewal, and;
WHEREAS the Parties agreed that the Term Contract may be amended by mutual agreement as
provided in Exhibit B, Special Contract Conditions, subsection 6.9, Modification and Severability.
ACCORDINGLY, and in consideration of the mutual promises contained in the Term Contract
documents, the Parties agree as follows:
I. Contract Amendment.
All references to Contract contained within the previously executed Contract documents are
hereby amended to refer to the underlying agreement as "Term Contract."
Term Contract Exhibit A, Additional Special Contract Conditions, is hereby deleted and replaced
in its entirety with the attached Exhibit A, Additional Terms and Conditions to the Enterprise
Contract, which is incorporated into the Term Contract by reference herein. All references to
Exhibit A, Additional Special Contract Conditions in the Term Contract are hereby amended to
read as Exhibit A, Additional Terms and Conditions to the Enterprise Contract.
Term Contract Exhibit B, Special Contract Conditions, is hereby deleted and replaced in its
entirety with the attached Exhibit B, Enterprise Standard Terms and Conditions, which is
incorporated into the Term Contract by reference herein.
II. Contract Renewal. The Term Contract is renewed for a period of two years pursuant to the
same terms and conditions of the Term Contract and any executed written amendments, with a
new Term Contract expiration date of December 31, 2027.
Rev. 10/7/2024 Page 1 of 2
714
Docusign Envelope ID: B175B7C9-6F1A-4E26-84A1-A6FB3286D814 '
Department of
MANAGEM
SERVICES
We serve those wh
CONTRACT AMENDMENT NO.: 1
Contract No.: 78181701-21-NASPO-ACS
Contract Name: Fuel Card Services
III. Conflict. To the extent any of the terms of this Amendment conflict with the terms of the Term
Contract, the terms of this Amendment shall control.
IV. Effect. The terms and conditions of the Term Contract are incorporated by reference as if
fully re -written herein. The terms and conditions of the Term Contract not amended herein will
remain in full effect. This Amendment is effective when signed by both Parties.
IN WITNESS WHEREOF, the Parties have executed this Amendment by the undersigned duly
authorized representatives.
State of Florida:
Department of Management Services
By.5uSlgned by:
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---48�14E1...
Name: Tom Berger
Title: Interim Secretary
Date:12/29/2025 1 10:42 AM EST
Contractor:
WEX Bank
Signed by:
B
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y�TEESEECTICOFF ...
Name: Jason Price
Title: President
Date: 12/24/2025
Page 2 of 2
Rev. 10/7/2024
715
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Procurement Director
Fabricio Volpi, Public Works Director
DATE: February 19, 2026
RE: Authorizing Spend Authority with WEX Bank to Purchase Unleaded Fuel
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
On April 15, 2021, via Resolution No. 2021-3185, the City Commission approved the issuance of a
Purchase Order (PO) to WEX Bank (WEX) for the purchase of unleaded fuel utilizing their Fuel Card
Program (Program), in an amount not to exceed $250,000.00 per Fiscal Year. The PO was issued based
on the State of Florida Alternate Contract Source Contract No. 78181701-21-NASPO-ACS (State
Contract), which was set to expire on December 31, 2025.
On May 15, 2025, via Resolution No. 2025-3838, the City Commission approved an increase of
$70,000.00 to cover purchases made through the end of the 2024-2025 Fiscal Year.
In January 2026, the City's Purchasing Department was notified by the State of its execution of a First
Amendment to the State Contract, extending its term through December 31, 2027. Because Resolution
No. 2021-3185 approved the PO on a per Fiscal Year basis, staff will close the existing PO. With
approval of this resolution, staff will open a new PO to coincide with the updated expiration date of the
State Contract, December 31, 2027. Fuel purchases made from February 1, 2026 through December
31, 2027, will not exceed $680,000.00, without further approval by the City Commission.
ADDITIONAL INFORMATION:
Item Number: 9.1
710
WEX fuel cards are utilized citywide by authorized staff for the purchase of unleaded gasoline for the
Public Works Fleet, CCS Fleet, Police Department, and Code & Building vehicles. Note, diesel for the
shuttle buses is acquired at a negotiated rate through a piggyback agreement with the City of Pompano
Beach, supplied by Port Consolidated.
In 2025, the City received $6,648.78 in rebates from Wex Bank. There are no transaction fees on retail
fuel.
Copies of the complete contract, including all exhibits and attachments, are on file with the Office of the
City Clerk and are available upon request.
FUNDING SOURCE:
Various Citywide Fleet and Transportation accounts.
ATTACHMENTS:
Resolution
State of Florida Amendment No. 1
Item Number: 9.1
711