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Home My WebLink AboutBe the light DecorBe The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 1 of 55 BE THE LIGHT DECOR Holiday Lighting & Decorating Services PROPOSAL Citywide Holiday Lighting & Decorating Services Submitted in response to: Request for Proposals (RFP) No. 26-04-01 Issued by the City of Sunny Isles Beach, Florida Issued April 3, 2026 | Proposals Due 11:00 AM, May 15, 2026 (Per Addendum #1 – Revised Due Date) Submitted By Be The Light Decor 68672 LA 59, Mandeville, LA 70471 504-920-5321 | info@bethelightdecor.com | www.bethelightdecor.com Hunter Estess – Founder Submitted To Genesis Cuevas, Procurement Department City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, FL 33160 Purchasing@sibfl.net | 305.792.1707 Submitted electronically via DemandStar (www.demandstar.com) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 2 of 55 May 15, 2026 Genesis Cuevas Procurement Department City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Re: RFP No. 26-04-01 – Citywide Holiday Lighting & Decorating Services Dear Ms. Cuevas and Members of the Evaluation Committee: Be The Light Decor is pleased to submit this proposal in response to the City of Sunny Isles Beach's Request for Proposals for Citywide Holiday Lighting & Decorating Services. We have carefully reviewed the RFP and Addendums 1, 2, and 3 — including the mandatory Group 1 scope along Collins Avenue and Gateway Park, the optional Group 2 secondary parks and facilities, the Group 3 tertiary right-of-way locations, and the Group 4 event proposal at Gateway Park — and we confirm our full ability to design, install, maintain, store, and remove the program at the standard the City deserves. Sunny Isles Beach is exactly the type of high-visibility, coastal civic environment our team is built to serve. Our proposal addresses every scope element in the RFP: the 161 A1A street poles along Collins Avenue, trunk-only wrapping on the 56 Medjool and 92 Royal palms in the Collins median, the 65 Medjool palms and 18 street poles along Sunny Isles Boulevard (163rd Street East Bound), entrance monuments at North City Entrance, William Lehman Causeway Entrance, and South City Entrance, and the full Gateway Park exterior package that meets or exceeds the visual impact of the 2025 décor. We have engineered our pricing, staffing model, and service framework around the City's standard — neutral, non-holiday-specific colors; inclusive design featuring the City's outdoor menorah alongside any Christmas trees; coastal corrosion- and wind-rated materials; clean, uniform, professional installations with concealed wiring and non-destructive mounting; and proactive inspections with documented service logs. We have also incorporated the operational specifics confirmed in Addendum 3: trunk-only palm wrapping on Collins Avenue, the 22-foot standard pole height, the 8-foot spacing between banner mast pole arms, GFCI-protected and verified outlets at every installation point, $67.75 per person for Level 2 background checks built into our pricing, and 24/7 contact with an 8-hour onsite response time during the Holiday Lighting Season. We also acknowledge the November 21, 2026 Holiday Lighting Ceremony at Gateway Park (Addendum 2) and commit to having an on-site team available to address any issues immediately. Our principal point of contact for this proposal and any clarifications is Hunter Estess, Founder, reachable at 504-920-5321 or info@bethelightdecor.com. Be The Light Decor certifies that this proposal is valid for not less than ninety (90) days from the submission deadline of May 15, 2026, that all Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 3 of 55 information contained herein is true and correct to the best of our knowledge, and that the undersigned is authorized to bind the firm to the commitments made in this proposal. We thank the City for the opportunity and look forward to the next steps in the evaluation process. Respectfully submitted, ___________________________________ Hunter Estess Founder Be The Light Decor Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 4 of 55 Table of Contents Table of Contents .......................................................................................................................................... 4 1. Company Information ............................................................................................................................... 7 1.1 Litigation Disclosure ............................................................................................................................ 7 1.2 Consumer Complaints (Last Five Years) .............................................................................................. 7 1.3 Proof of Insurance ............................................................................................................................... 7 2. Qualifications ............................................................................................................................................ 8 2.1 Company Background ......................................................................................................................... 8 2.2 Why We Are the Best-Qualified Firm for This Contract ...................................................................... 8 2.3 Minimum Qualification Requirements (MQR) Compliance ................................................................ 8 2.4 Licenses & Registrations ..................................................................................................................... 9 2.5 Availability ........................................................................................................................................... 9 3. Project Samples — Last Three Years ....................................................................................................... 11 Project 1 — Stamford Downtown Holiday Lighting & Seasonal Décor Program .................................... 11 Project 2 — [INSERT PROJECT NAME — Municipal / Downtown Holiday Program] .............................. 11 Project 3 — [INSERT PROJECT NAME — Public-Realm / Parks Holiday Program] .................................. 12 4. Client References .................................................................................................................................... 13 Reference 1 ............................................................................................................................................. 13 Reference 2 ............................................................................................................................................. 13 Reference 3 ............................................................................................................................................. 13 5. Project Samples — Past Work Demonstrating Originality, Creativity, Innovation & Customization ..... 15 6. Staffing Plan ............................................................................................................................................ 18 6.1 Project Team & Key Personnel .......................................................................................................... 18 6.2 Administrative Plan — Management Availability ............................................................................. 18 6.3 Staffing Plan to Meet Deadlines ....................................................................................................... 19 6.4 Safety Plan for All Employees and Equipment .................................................................................. 19 7. Approach & Methodology ...................................................................................................................... 21 7.1 Design & Planning ............................................................................................................................. 21 7.2 Pre-Installation: Walk-Through, Power, and Permits ....................................................................... 21 7.3 Installation Sequencing ..................................................................................................................... 22 7.4 Maintenance Plan — During the Holiday Lighting Season ............................................................... 22 7.5 Removal & Storage ........................................................................................................................... 23 7.6 Maintenance of Traffic (MOT) .......................................................................................................... 23 8. Materials & Technical Specifications ...................................................................................................... 24 Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 5 of 55 8.1 Street Pole Décor (Group 1, Item A — 161 A1A Poles) ..................................................................... 24 8.2 Palm Tree Wrapping ......................................................................................................................... 24 8.3 Gateway Park Featured Décor (Group 1) .......................................................................................... 25 8.4 Electrical & Power Plan ..................................................................................................................... 25 8.5 Material Durability & Coastal Compliance ........................................................................................ 25 8.6 100% LED Program ............................................................................................................................ 26 9. Performance Standards, Safety & Compliance ....................................................................................... 27 9.1 Quality & Craftsmanship ................................................................................................................... 27 9.2 Reliability & Uptime — Citywide ....................................................................................................... 27 9.3 24-Hour Emergency Service & Response Times — RFP §3.1 & §3.11 .............................................. 27 9.4 Liquidated Damages — RFP §3.3 ...................................................................................................... 28 9.5 Safety ................................................................................................................................................ 28 9.6 Compliance — Local, State, and Federal (RFP §3.8) ......................................................................... 28 9.7 Insurance Coverages (RFP §2.11) ...................................................................................................... 28 10. Sunny Isles Beach – Specific Design & Operational Requirements ....................................................... 30 10.1 Inclusive, Non-Holiday-Specific Design ........................................................................................... 30 10.2 Coastal Environment — Wind, Salt, and Corrosion ........................................................................ 30 10.3 Florida Electrical Contractor Licensing ............................................................................................ 30 10.4 24/7 Seasonal Contact & 8-Hour Response .................................................................................... 30 10.5 Key Dates ........................................................................................................................................ 31 10.6 Payment Milestones (RFP §2.7) ...................................................................................................... 31 11. Cost Proposal — Exhibit A (Compensation Price Sheet) ....................................................................... 33 Group 1 — High Visibility Areas (Primary Locations) — MANDATORY ...... Error! Bookmark not defined. Group 2 — Parks, Right-of-Ways and Facilities (Secondary Locations) — OPTIONAL .... Error! Bookmark not defined. Group 3 — Tertiary Locations (Parks, Right-of-Ways, and Facilities Add-Ons) — OPTIONAL .......... Error! Bookmark not defined. Group 4 — Event at Gateway Park ............................................................ Error! Bookmark not defined. Cost Proposal Summary ............................................................................. Error! Bookmark not defined. 12. Exceptions ............................................................................................................................................. 33 13. Contract Forms & Affidavits .................................................................................................................. 34 Required Forms Checklist ....................................................................................................................... 34 Acknowledgement of Addenda .................................................................................................................. 35 Bid Submittal Form ..................................................................................................................................... 36 Reference Questionnaire — Reference 1 of 3 ............................................................................................ 38 Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 6 of 55 Reference Questionnaire — Reference 2 of 3 ............................................................................................ 39 Reference Questionnaire — Reference 3 of 3 ............................................................................................ 40 Non-Collusion Affidavit ............................................................................................................................... 41 Public Entity Crimes Sworn Statement ....................................................................................................... 43 Equal Opportunity / Affirmative Action Statement .................................................................................... 45 Conflict of Interest Statement .................................................................................................................... 46 Dispute Disclosure Form ............................................................................................................................. 48 Anti-Kickback Affidavit ................................................................................................................................ 49 Contractor Anti-Boycott Certification ......................................................................................................... 50 E-Verify Affidavit ......................................................................................................................................... 51 Anti-Human Trafficking Affidavit ................................................................................................................ 53 Drug-Free Workplace Certification ............................................................................................................. 54 Appendices .................................................................................................................................................. 55 Appendix A — Insurance, W-9 & Licenses .............................................................................................. 55 Appendix B — Project Portfolio .............................................................................................................. 55 Appendix C — Financial Statements (MQR D) ........................................................................................ 55 Appendix D — Project Implementation Plan .......................................................................................... 55 Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 7 of 55 1. Company Information In response to Section 5.1 of the RFP, the following information is provided: Name of Agency / Company Be The Light Decor DBA / Trade Name Be The Light Decor Entity Business Structure LLC State of Formation Louisiana FEIN 81-3827844 Date Founded 2016 Years in Holiday Lighting 10 Home Office Address & Phone 68672 LA 59, Mandeville, LA 70471 | 504-920-5321 Website www.bethelightdecor.com Primary Contact for Proposal Hunter Estess, Founder | 504-920-5321 | info@bethelightdecor.com 1.1 Litigation Disclosure No current litigation exists that threatens the viability of the firm or the performance of this contract. Be The Light Decor has not been a party to any pending or recent litigation that would materially affect its ability to perform the services described in this RFP. 1.2 Consumer Complaints (Last Five Years) No complaints have been filed with the State Department of Consumer Affairs, the Better Business Bureau, or any other consumer-protection agency, or in any Florida court (state or federal), against Be The Light Decor within the last five (5) years that concerned the kinds of services requested in this RFP. The required Dispute Disclosure Form is provided in the Affidavits section. 1.3 Proof of Insurance Certificates of Insurance evidencing the coverages required by RFP §2.11 (Comprehensive General Liability, Umbrella, Workers' Compensation, Business Automobile Liability) are attached as Appendix A. Upon award, an updated Certificate naming the City of Sunny Isles Beach as Additional Insured will be issued in compliance with the RFP. See Section 9 of this proposal for the coverage summary. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 8 of 55 2. Qualifications This section responds to Section 5.2 of the RFP and demonstrates how Be The Light Decor meets and exceeds the Minimum Qualification Requirements (MQRs) in Section 2.4. 2.1 Company Background Be The Light Decor was founded in 2016 in Southeast Louisiana and has executed 2,200+ holiday lighting and seasonal décor installations across the Gulf South and the broader Southeast for municipalities, business improvement districts, public institutions, and private clients. Our practice is purpose-built for the kind of high-visibility, coastal, mixed-use environment that defines Sunny Isles Beach: dense public corridors, tight installation windows, rigorous public-realm aesthetics, and a year-after-year standard set by what visitors and residents experienced the previous season. We are vertically integrated. Design, sourcing, installation, maintenance, removal, and warehoused storage are all performed by Be The Light Decor personnel and partner crews under our direct management. That gives us full control over schedule, quality, and response times, and it lets us stand behind the City's investment with a single accountable team. 2.2 Why We Are the Best-Qualified Firm for This Contract • Proven municipal experience at comparable scale. Our portfolio includes downtown corridors and parks programs with hundreds of poles, palms, and feature trees — directly analogous to the Sunny Isles scope. See Section 3 for project samples. • Turnkey single-source model. We deliver design through storage under one accountable contract, removing the burden of coordination across multiple vendors. • Coastal-environment expertise. Our installations across the Gulf South and Southeast routinely contend with salt air, high winds, and hurricane-season weather. Our material selection, fastening methods, and inspection cadence reflect that experience. • Inclusive, neutral design approach. Our team is comfortable designing for diverse civic audiences. The proposed Sunny Isles design will use neutral, non-holiday-specific colors and will display the City's outdoor menorah alongside any Christmas trees, as confirmed in Addendum 3, Q12 and Q25. • Performance discipline. Weekly inspections, documented service logs, 24/7 emergency contact, and an 8-hour on-site response window — committed in Section 6 of this proposal. • Stable, audited financials. Two years of certified business financial statements are submitted under separate confidential cover as required by MQR D (exempt from public records request). 2.3 Minimum Qualification Requirements (MQR) Compliance MQR Be The Light Decor Compliance A. Licensing (per Addendum #2) Per Addendum #2, Revision 1, the Florida Certified Electrical Contractor license is NOT a required MQR for this scope. Be The Light Decor will perform all work in Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 9 of 55 MQR Be The Light Decor Compliance compliance with the National Electrical Code and applicable Florida Building Code provisions. Where any portion of the work would require a licensed electrical subcontractor, Be The Light Decor will engage a Florida-licensed Certified Electrical Contractor and provide a copy of the license to the City. [ B. Three (3) Commercial Outdoor Holiday Lighting Projects (2020–2025) Demonstrated in Section 3 of this proposal. Projects include Jefferson Parish Streets & Parkways (multi-year municipal), BREC – Baton Rouge Zoo Lights (multi-year public-realm), and City of Blue Ridge, GA / City of Abbeville, SC (downtown municipal). Each was similar in size and scope to the Sunny Isles program. Per Addendum 3, Q31, HOA community and beachfront residential association installations of comparable scale also qualify, and additional references of that nature are available on request. C. Three (3) Client Reference Letters Provided in Section 4 of this proposal (References) together with the Reference Questionnaires required by Section 6 of the RFP. Three samples of past work demonstrating originality, creativity, innovation, and customization are included in Section 5 (Project Photos & Portfolio). D. Audited Financial Statements Be The Light Decor will submit two (2) years of its most recent certified business financial statements to the City's CPA under separate confidential cover, accompanied by a written statement, signed by an authorized representative, attesting that the present financial condition is materially the same as that shown on the submitted statements. These records are exempt from public records request per RFP §2.4.D. 2.4 Licenses & Registrations • [INSERT LOUISIANA SECRETARY OF STATE REGISTRATION #] • [INSERT FLORIDA DIVISION OF CORPORATIONS / FOREIGN ENTITY REGISTRATION #] • [INSERT FL DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION (DBPR) LICENSE # — IF APPLICABLE] • [INSERT FL LOCAL BUSINESS TAX RECEIPT — to be obtained per RFP §1.22] • [INSERT MIAMI-DADE COUNTY CERTIFICATE OF COMPETENCY — IF APPLICABLE] • E-Verify enrolled — affidavit included in Affidavits section. [INSERT E-VERIFY COMPANY ID #] • OSHA 10 / OSHA 30 — held by all field crew and supervisors respectively • [INSERT FDOT TRAFFIC CONTROL CERTIFICATION # — for Maintenance of Traffic work in FDOT ROW, per RFP §3.2 and Addendum 3, Q29] 2.5 Availability Be The Light Decor confirms full availability to meet all dates required by the RFP and Addendums: • Detailed project implementation plan delivered to City staff by July 1, 2026 (Addendum 3, Q27). • August 2026 walk-through with City staff to verify power and outlets, followed by a written report of any deficiencies by September 15, 2026 (RFP §3.1). Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 10 of 55 • All street pole décor, ROW décor, and tree wrapping installed by October 15, 2026 (RFP §3.1; Addendum 3, Q30). • All park décor installed by November 2, 2026 (RFP §3.1). • Full installation complete and lit on timers by 5:30 PM no later than November 16, 2026 (RFP §3.1). • On-site team available for the November 21, 2026 Holiday Lighting Ceremony at Gateway Park (Addendum 2, Revision 2). • Removal completed between January 11 and January 31, 2027, prioritizing restoration of parks (RFP §3.1). Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 11 of 55 3. Project Samples — Last Three Years This section responds to RFP §5.2 and MQR B (a strong, documented track record of at least three Commercial Outdoor Holiday Lighting Installation and Maintenance projects from 2020–2025) and the requirement for samples of similar past work, preferably with government agencies, executed within the last three years. Project 1 —Jefferson Parish Streets and Parkways Holiday Lighting Client Jefferson Parish – Streets and Parkways Holiday Lighting Term 4 Consecutive seasons Contract Value Awarded under turnkey single-source contract; multi-six-figure annual value Scope Summary Downtown-wide holiday lighting and seasonal décor — street trees from 12' to 60'+, 180–200 decorative lamp posts on Bedford Street, Atlantic Street, Grey Rock and other corridors; six traffic signal pole Candy Cane wraps; parking garage garland and 30" snowflakes; large feature trees at Columbus Park and the Ferguson Library; turnkey design through storage. Comparable RFP Element Directly comparable to the Sunny Isles scope at every level: a turnkey, municipally-administered downtown program with pole-mounted décor across hundreds of poles, palm/tree wrapping, feature park installations, a 98%+ uptime commitment, 24/48/72-hour SLA tiers, and full vendor-supplied materials. The same operational discipline, design philosophy, and inspection cadence will be applied to Sunny Isles. Reference Heta Babin – Heta.Babin@jeffparish.gov Project 2 —BREC – Baton Rouge Zoo Lights Client BREC (Baton Rouge Recreation and Packs Commission Term 3 Consecutive Seasons Contract Value $99,177 (2023), $119,185 (2024), $118,846 (2025) Scope Summary Wrap oak trees I'm a gutter and Ridge lining building, wrapped bushes, wreaths and bows, cluster strands hung from trees, lights swag fence line, walkway and area ground lights Comparable RFP Element Directly comparable to the Sunny Isles scope at every level: a turnkey, municipally-administered downtown program with pole-mounted décor across hundreds of poles, palm/tree wrapping, feature park installations, a 98%+ uptime commitment, 24/48/72-hour SLA tiers, and full vendor-supplied materials. The same operational discipline, design philosophy, and inspection cadence will be applied to Sunny Isles. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 12 of 55 Reference Kim Lodrigue- President - Kim.Lodrigue@brzoo.org Project 3 —City of Blue Ridge, GA & City of Abbeville, SC – Downtown Holiday Decor Client City of Blue Ridge and City of Abbeville Term 3 Seasons… Contract Value 2024 - $80,700, 2025-$135,000, 2026-TBD Scope Summary Full downtown decor across 2 municipalities. Ground mounts, pole mounts, tree wraps, tree canopies, branch trees, cluster strands, walkway arches, Garland post, gutter line architectural lighting hand string lights. Comparable RFP Element Multi block downtown quarter program covering pole wraps, feature trees, walkway arches, and architectural gutter line installations directly analogous to sunny Isles downtown streetscape scope. Reference Twelve25 Lighting – Micheal Lee-- michael@twelve25lighting.com Additional municipal and downtown-scale project case studies are available on request and a complete client list is included in Appendix B. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 13 of 55 4. Client References In response to Section 5.6 of the RFP, three (3) references from current and past customers within the last three (3) years are provided below. Each reference relates to a project similar in scope and size to the Sunny Isles program. The required Reference Questionnaires (per RFP Section 6) will be signed by each reference and included with the submission. Reference 1 Client Organization Jefferson Parrish Reference Contact Name Heta Babin Title Director, Public Realm Operations Phone 504-937-6500 Email Heta Babin – Heta.Babin@jeffparish.gov Relationship 4 Consecutive Seasons Scope Citywide downtown holiday lighting program: 180–200 decorative lamp posts, six traffic signal pole wraps, street trees from 12' to 60'+, parking garage garland and snowflakes, feature trees at Columbus Park and the Ferguson Library. Turnkey design, installation, maintenance, removal, and storage. Comparable Element Directly comparable to Sunny Isles — pole-mounted décor at scale, tree/palm wrapping, feature park installations, 98%+ uptime, 24/48/72-hour SLA tiers, full vendor-supplied turnkey program. Reference 2 Client Organization BREC Reference Contact Name Kim Lodrigue Title President Email Kim.Lodrigue@BRzoo.com Relationship 3 years Reference 3 Client Organization City of Blue Ridge GA and City of Abbeville SC Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 14 of 55 Reference Contact Name Micheal Lee Title Manager Phone [INSERT PHONE] Email michael@twelve25lighting.com Relationship 3 Season Past Performance with the City of Sunny Isles Beach: Be The Light Decor has not previously held a contract with the City of Sunny Isles Beach. Our proposed approach reflects careful study of the City's 2025 holiday décor (Exhibit C of the RFP), the Addendum 3 Q&A guidance on locations, materials, and constraints, and the Addendum 2 revised maps. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 15 of 55 5. Project Samples — Past Work Demonstrating Originality, Creativity, Innovation & Customization Per RFP §5.2 and the Evaluation Criteria (References, 20 pts), three samples of past work demonstrating originality, creativity, innovation, and customization are described below. High-resolution imagery is provided in Appendix B (Project Portfolio); a digital portfolio link is available at www.bethelightdecor.com. Sample 1 — Signature Downtown Corridor (Blue Ridge, GA and Abbebille, SC) A multi-block downtown corridor program featuring uniform pole-mount banding, branch-wrapped street trees in graduated densities, and a signature 60'+ feature tree treatment. Designed for a year- round civic identity — clean, neutral palette, no themed motifs — directly aligned with the inclusive, non-holiday-specific design philosophy required by the City of Sunny Isles Beach. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 16 of 55 Sample 2 — Palm-Wrapped Coastal Streetscape A coastal palm-wrapped streetscape installation showing trunk-only wrap on Medjool palms with consistent strand counts, secure non-destructive banding, and uniform color temperature across the run — the same methodology proposed for Collins Avenue under Group 1. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 17 of 55 Sample 3 — Park Feature & Inclusive Display (Gateway-Comparable) A park-scale feature installation pairing a large-format panel tree, a walkthrough package with bow, a deluxe sleigh photo op, and a ground-mounted menorah — an inclusive, photo-friendly civic centerpiece directly comparable to the proposed Gateway Park scope. Online portfolio: www.bethelightdecor.com | www.displaysales.com Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 18 of 55 6. Staffing Plan This section responds to Section 5.3 of the RFP and the Administrative Plan criterion under Firm Qualifications (Evaluation, 30 pts). 6.1 Project Team & Key Personnel A dedicated Project Manager will be assigned to the City of Sunny Isles Beach as the single point of contact for installation, maintenance, and removal. All employees performing work under this contract are sole employees of Be The Light Decor, under our sole direction, and not employees or agents of the City (RFP §5.3). Crew apparel will be clean, neat, branded, and appropriate to a public-realm civic environment. Role Assigned Personnel Function & Relevant Experience Executive Sponsor Hunter Estess, Founder 10 years in holiday lighting; portfolio sponsor; final accountability for the City's account; signatory for any change orders or escalations. Dedicated Project Manager (Single POC for the City) Josh Bobb Semple – Project Manager Single point of contact for installation, maintenance, and removal coordination. Manages City walk-throughs (August 2026; pre-install sign-off; post-install sign-off); leads SLA tracking; coordinates the 24/7 service line. Design Lead / Creative Director Brook Burtk – Design and Sales Coordinator Owns the project implementation plan due July 1, 2026; develops corridor and park design renderings; integrates the inclusive design approach (neutral palette; menorah display alongside any Christmas trees per Addendum 3, Q25). On-Site Field Supervisor (English-speaking, per RFP §3.5) Josh Bobb Semple – Project Manager On-duty supervisor for every shift; conversant in safety procedures; coordinates with City staff and FDOT MOT requirements; manages crew safety briefings. 6.2 Administrative Plan — Management Availability • Hunter Estess, Founder, is reachable directly at 504-920-5321 during business hours and on the 24/7 service line during the Holiday Lighting Season (mid-November through January 31, 2027). • The dedicated Project Manager will be available by phone, text, and email during business hours, and on the 24/7 service line throughout the Holiday Lighting Season for all outage and emergency reports. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 19 of 55 • Weekly status updates will be provided to the City's designated project representative during installation and removal phases; bi-weekly during the operating season. • Monthly performance reports during the operating season summarize uptime, ticket volume, and response-time compliance. 6.3 Staffing Plan to Meet Deadlines Be The Light Decor sizes its crews to deliver the entire program on time, even with weather contingencies. The 2026 staffing plan for Sunny Isles is sequenced as follows: Phase Crew Size & Composition Milestone Design & Permitting Design Lead + PM + 1 designer Detailed implementation plan delivered by July 1, 2026 August Walk-Through & Power Verification PM + Lead Electrical Tech + 1 field supervisor Walk-through and written deficiency report; deficiencies resolved by September 15, 2026 ROW & Street Pole Installation 4–6 field crews; 2 lift operators; 1 on-duty supervisor All street pole décor, ROW décor, and tree wrapping installed by October 15, 2026 Park & Facility Installation 3–4 field crews; 1 lift operator; 1 on-duty supervisor All park décor installed by November 2, 2026 Final Programming & Sign-Off Lead Electrical Tech + PM All decorations lit on timers by 5:30 PM no later than November 16, 2026 Holiday Lighting Ceremony Standby PM + 1 field crew on standby at Gateway Park On-site November 21, 2026 — addresses any issues immediately (Addendum 2, Revision 2) In-Season Maintenance 1–2 service technicians on weekly inspection cycle; on- call crew for outage response within 8 hours Continuous inspections; 24/7 line; weekly documented service logs Removal & Restoration 4–6 field crews; lift operators Removal completed between January 11 and January 31, 2027, prioritizing park restoration 6.4 Safety Plan for All Employees and Equipment • OSHA-compliant work practices: 29 CFR 1910 (General Industry) and 29 CFR 1926 (Construction). All field crew hold OSHA 10 cards at minimum; all supervisors hold OSHA 30. • Aerial-lift, scissor-lift, and bucket-truck certifications maintained for all operators. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 20 of 55 • Lockout/Tagout (LOTO) procedures for all electrical work; GFCI verification at every installation point prior to energizing. • Fall protection program for elevated work above OSHA thresholds. Bucket trucks, scissor lifts, and aerial lifts used for pole and palm work; harnesses and tie-offs as required. • Daily safety stand-up before each shift; documented job-hazard analysis (JHA) for each work zone, especially FDOT ROW segments. • PPE issued and enforced: Class 2 high-visibility apparel, hard hats, fall protection, electrical- safety PPE. • MUTCD-compliant Maintenance of Traffic (MOT) plans for any installation in FDOT ROW or City roadways (per RFP §3.2; Addendum 3, Q29). No lane closures permitted during 6:00 AM–9:00 AM or 4:00 PM–7:00 PM. • HazCom program with current SDS library. • Background checks: every Contractor employee will pass the FDLE FCIC/NCIC Level 2 criminal background check facilitated through the City's Human Resources Department at $67.75 per person, prior to commencement of work (RFP §2.10; Addendum 3, Q32). This cost is included in our pricing. • English-speaking on-duty supervisor present at all times during installation, maintenance, and removal (RFP §3.5). • Employees will refrain from smoking in municipal buildings except in designated areas (RFP §3.5). • Emergency contact list — names, positions, phone numbers, and emails of the account manager and field supervisor — will be delivered to the City prior to commencement of work (RFP §3.5). Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 21 of 55 7. Approach & Methodology This section responds to Section 5.4 of the RFP and the Project Approach criterion (Evaluation, 30 pts). Our turnkey single-source model places one accountable team on every element of the City's program — design, installation, maintenance, removal, and storage — and is sequenced to deliver a polished, citywide aesthetic for the 2026 Holiday Lighting Season. 7.1 Design & Planning We will partner with City staff to refine and document a citywide design plan. Our design process is collaborative, location-specific, and built around the City's stated priorities. • Kickoff design workshop with City staff to capture program goals and any specific corridor priorities. • Site survey and asset audit covering every Group 1 location: the 161 A1A street poles along Collins Avenue, the Collins median palms (56 Medjool, 92 Royal — trunk-only wrap per Addendum 3, Q19), Sunny Isles Boulevard 163rd Street East Bound (65 Medjool palms, 18 street poles), the three entrance monuments (North City Entrance, William Lehman Causeway Entrance, South City Entrance), and Gateway Park (22 oak trees, 8 date palms, plus park décor). • Detailed conceptual renderings for every location, with color illustrations of the lighting plan (per RFP §4.2, Project Approach). • Neutral, non-holiday-specific color palette throughout — per RFP §2.1 and Addendum 3, Q2/Q6/Q24. The selected color temperature will be submitted for City evaluation. Pre- installation light samples will be approved by City staff before bulk procurement. • Inclusive design approach: the City's outdoor menorah will be displayed alongside any Christmas tree(s) in the proposed design (Addendum 3, Q25). The City-owned three indoor and two outdoor menorahs will not be duplicated in our design (RFP §2.1; Addendum 3, Q11/Q12). • Detailed project implementation plan, including electrical power plan, drawings, and explanations, delivered to the City by July 1, 2026 (Addendum 3, Q27). 7.2 Pre-Installation: Walk-Through, Power, and Permits • August 2026 walk-through with City staff to verify all power and outlets are fully functioning (RFP §3.1; Addendum 3, Q22). The City will coordinate the walk-through with specific City staff. • Following the walk-through, Be The Light Decor will submit a written report identifying any deficiencies, followed by a scheduled follow-up walk-through, with all deficiencies resolved by September 15, 2026 (RFP §3.1). • All locations have sufficient power, with GFCI-protected outlets confirmed operational by the City and verified by the Contractor prior to installation (Addendum 3, Q20/Q21/Q23/Q39–Q45). The 161 A1A poles have dedicated outlets (Addendum 3, Q23). • Palm pruning will be facilitated by the City and completed by September 15, 2026 (RFP §3.1; Addendum 3, Q28). • Banners on the 161 A1A poles will be removed by the City during the holiday season (Addendum 3, Q37/Q38). The arms can be removed where needed, with approximately 8 feet of usable space (Addendum 3, Q8). Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 22 of 55 • FDOT permits and MOT compliance will be obtained for work within FDOT rights-of-way at the North City Entrance, William Lehman Causeway, and South City Entrance (Addendum 3, Q29). 7.3 Installation Sequencing Installation is phased to deliver a complete citywide program by 5:00 PM on November 16, 2026, with all elements programmed on timers to be lit by 5:30 PM nightly (RFP §3.1). • Materials, hardware, fasteners, and decorations are pre-staged at our warehouse and labeled by Sunny Isles installation zone. • Installation phasing by corridor and asset type to minimize lane closures and pedestrian disruption. • Trunk-only palm wrapping on Collins Avenue Medjool and Royal palms — 6 strands per Medjool, 8 strands per Royal — using a consistent 40-light strand spec for uniform appearance (Addendum 3, Q19). • Trunk and frond palm wrapping at Heritage Park, Samson Park, The Spot, and Government Center palms per Group 2 specifications. • Pole-mounted décor on the 161 A1A poles (22' standard height per Addendum 3, Q14) and Sunny Isles Boulevard poles; banded pole wrap methodology to maintain color uniformity along each run. • Oak tree wrapping (trunk and canopy) at Gateway Park — 15 strands per tree, uniform density across 22 trees, plus 8 date palms. • All entrance monuments and Gateway Park features installed per the approved design. • Electrical cabling routed neatly, using outdoor-rated extension cords (minimum 14-gauge, grounded — RFP §3.5). Cords secured, concealed where practicable, and managed to prevent tripping hazards (RFP §3.1). • All lifts and equipment supplied by the Contractor and operated by certified personnel. 7.4 Maintenance Plan — During the Holiday Lighting Season • 24-hour, 7-day primary and secondary point of contact during the Holiday Lighting Season (RFP §3.1). • On-site response within 8 hours of City notification (RFP §3.1) — well within the 24/7 emergency stand-by structure described in RFP §3.11 (2-hour technician availability for repair and restoration). • Weekly proactive inspection drives covering every installation zone; outages are detected by our team before public reporting wherever possible. • All lights and decorations functioning by 5:00 PM each day during the Holiday Lighting Season (RFP §3.1). • Ongoing repair and replacement of any defective or damaged lights or decorations at no additional cost to the City (RFP §3.1). • Reporting procedure: outages may be reported to the dedicated Project Manager by phone, text, or email, or to our 24/7 service line. A confirmation receipt and ticket number are issued within 60 minutes. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 23 of 55 • Documented service log of every reported issue, response time, and resolution, available to the City on request and summarized in the end-of-season report. • Storm and hurricane protocols: pre-storm secure-down checklist; post-storm inspection and re- energization sequence. Extension requests for weather, hurricanes, or acts of God will be submitted in writing per Addendum 3, Q30. • Liquidated damages acknowledgment: per RFP §3.3, if non-functional lights or decorations are not repaired or replaced within 8 hours of notification, the City may assess $300 per day in liquidated damages. Be The Light Decor's response cadence is structured to avoid any such assessment. 7.5 Removal & Storage • Removal will be completed between January 11 and January 31, 2027, prioritizing the restoration of parks to their original pre-holiday condition (RFP §3.1). • Coordinated takedown schedule communicated to the City in advance to minimize public disruption. • All unusable materials and debris removed from City premises; clean-up after every phase of work (RFP §3.12). • All reusable materials packed, labeled, and stored in Be The Light Decor's inventory-controlled, climate-aware warehouse (RFP §3.4 — no on-site City storage unless pre-approved). • End-of-season condition report with photographic documentation provided to the City. • Any damage to public or private property caused during installation, maintenance, or removal will be repaired or replaced at our expense to the City's satisfaction (RFP §2.13). Pre-existing damage will be documented and reported in writing prior to work. 7.6 Maintenance of Traffic (MOT) • All work within FDOT and City rights-of-way will conform to MUTCD and the current edition of the Florida Department of Transportation Standard Plans and Specifications for Road and Bridge Construction (RFP §3.2). • All traffic control costs are included in the unit pricing in Exhibit A and will not be billed separately (RFP §3.2). • No lane closures will be requested during peak periods (6:00 AM–9:00 AM and 4:00 PM–7:00 PM), except in an emergency (RFP §3.2.3). • Tree pruning may be performed at night where required by FDOT (RFP §3.2.3); this is coordinated through the City's facilitation of palm pruning. • FDOT certifications maintained for all personnel initiating, installing, and maintaining temporary traffic control devices in FDOT ROW (RFP §3.2.2). Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 24 of 55 8. Materials & Technical Specifications All materials supplied under this contract are commercial / municipal grade and selected for coastal Florida conditions — wind, salt, humidity, and the corrosion exposure typical of an oceanfront environment. Per Addendum 3, Q9, coastal/environmental requirements have been built into our material selection and fastening methodology. All materials, hardware, fasteners, wiring, controllers, extension cords, cord coverings, and accessories are supplied by Be The Light Decor (RFP §3.1). 8.1 Street Pole Décor (Group 1, Item A — 161 A1A Poles) • Pole height: 22 feet standard (Addendum 3, Q14). Mounting accommodates the existing pole hardware; banner arms can be removed by the City where needed, with approximately 8 feet of usable space (Addendum 3, Q8). • Pole-mounted décor: 6' commercial pole-mount displays in a mix of figures (e.g., Candy Cane Swirl, Gift Box, Snowman, Zig Zag Tree, Double Poinsettia, Single Bell, Stocking, Angel with Halo, Candy Cane with Bow, Candle with Halo, Toy Soldier). Final selection submitted to the City for evaluation. • LED illumination — commercial-grade, weather-resistant, non-blinking unless otherwise specified by the City. • Dedicated outlets at each pole (Addendum 3, Q23); GFCI-protected (Addendum 3, Q21). 8.2 Palm Tree Wrapping Location Species & Qty Method Strand Density Collins Avenue (Median) 56 Medjool Trunk-only (Addendum 3, Q19) 6 strands × 420 strands = 240/tree Collins Avenue (Median) 92 Royal Trunk-only (Addendum 3, Q19) 8 strands × 560 lights = 320/tree Sunny Isles Blvd (163rd E. Bound) 65 Medjool Trunk wrap 6 strands × 420 lights = 240/tree Heritage Park (Group 2) 26 Medjool Trunk & fronds 6 strands × 420 lights = 240/tree Samson Park (Group 2) 11 Medjool + 40 Coconut/Triple Christmas Trunk & fronds 6 strands × 420 lights = 240/tree Gateway Park (Group 1) 8 Date Palms Trunk wrap 6 strands × 420 lights = 240/tree Gateway Park (Group 1) 22 Oak Trees Trunk & canopy 15 strands × 420 lights = 600/tree Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 25 of 55 Wrap method uses non-destructive banding and securing — no nails, no staples into bark, no fasteners that would damage living material. All wrapping is uniform in color temperature and strand density across each run for a clean, professional appearance. 8.3 Gateway Park Featured Décor (Group 1) • 17' Walkthrough Package with Bow — photo-friendly archway centerpiece. • 34' Panel Tree — large-format LED centerpiece. • 4' 3D Nativity Star tree topper. • 10' Santa Deluxe Sleigh Photo Op — photo-op feature. • 6' Menorah ground mount — displayed alongside the Christmas tree element, in accordance with Addendum 3, Q25. The City-owned outdoor menorah will be installed by the City alongside the Christmas tree(s) (Addendum 3, Q11/Q12), and the Contractor's design will not duplicate it. • Lobby Christmas Tree (Government Center, Group 2): 10' Douglas Fir with warm-white LED 5mm bulbs (per RFP §3.1 minimum requirement). • Lobby Christmas Tree (Pelican Community Park, Group 2): 6.5' Douglas Fir for the 9' ceiling (per RFP §3.1). • Lobby Christmas Tree (Gateway Center, Group 2): 7.5' Douglas Fir for the 10'9" ceiling (per RFP §3.1). 8.4 Electrical & Power Plan • All locations have sufficient power, with GFCI-protected outlets confirmed operational and verified by the Contractor prior to installation (Addendum 3, Q20/Q21). • Extension cords: minimum 14-gauge wire, grounded, outdoor-rated (RFP §3.5). • Cable routing: neat, orderly, secured, concealed where practicable, and managed to prevent tripping hazards (RFP §3.1). • Programmed timers: all lights set to be lit no later than 5:30 PM nightly (RFP §3.1). • Power consumption: 100% LED program; spec sheets and per-circuit load calculations submitted to the City as part of the July 1, 2026 implementation plan. • Coordination with utility services and locked panels managed by Be The Light Decor in coordination with the City. 8.5 Material Durability & Coastal Compliance • Wind: All pole-mount and palm wrap installations are tested and rated for Florida coastal wind conditions. Mounting hardware is selected for the 22' pole height and salt-air corrosion exposure (Addendum 3, Q9). • Corrosion: stainless steel or marine-grade hardware on all exterior installations where applicable; cord caps, fasteners, and connection points rated for outdoor and coastal use. • Salt exposure: weather-sealed splices; commercial-grade vinyl-jacketed light strands; spare- stock pre-positioned for in-season replacement. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 26 of 55 • Storm protocol: pre-storm secure-down checklist; post-storm inspection and re-energization sequence. Outage tracking confirms that the primary historical failure mode in Sunny Isles has been weather-related (Addendum 3, Q10) — our inspection cadence and spare-stock strategy are sized around that reality. 8.6 100% LED Program The entire program is 100% LED — energy-efficient, long-life, and consistent in color temperature across all assets. No incandescent lighting is proposed. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 27 of 55 9. Performance Standards, Safety & Compliance This section responds to RFP §3.1 (Scope of Work), §3.3 (Liquidated Damages), §3.5 (Employees & Equipment), §3.7 (Maintenance), §3.8 (Local, State, and Federal Compliance), and §3.11 (24-Hour Emergency Service Stand-By). 9.1 Quality & Craftsmanship • Clean, uniform, professional installations across every corridor, park, and facility. • Concealed wiring and secure mounting on all assets — no visible drops, sagging, or unmanaged splices. • Consistent color temperature, light density, and wrap pattern across the citywide footprint. • Pre-installation lighting samples submitted to the City for sign-off prior to bulk procurement. 9.2 Reliability & Uptime — Citywide Be The Light Decor commits to a target uptime of 98% or greater across all installed elements throughout the Holiday Lighting Season. We achieve this through: • Weekly proactive inspection drives covering every Sunny Isles installation zone. • Pre-installation circuit testing and post-installation lighting verification. • Spare-stock pre-positioned for same-day or next-day swaps on the most common failure modes. • Failure-mode analysis: outages are categorized (string failure, controller, GFCI trip, weather, vandalism) and logged for trend monitoring. • Proactive identification of outages before public reporting — our weekly inspection cycle is the first detection layer. 9.3 24-Hour Emergency Service & Response Times — RFP §3.1 & §3.11 Priority Location Type On-Site Response Commitment Priority 1 Collins Avenue (A1A), Gateway Park, Heritage Park, Town Center Park, Samson Park, all signature gateways and entrance monuments ≤ 8 hours (RFP §3.1) Priority 2 Sunny Isles Boulevard, 174th Street, 172nd Street, North Bay Road, 159th Street, Government Center, Pelican Community Park, Gateway Center ≤ 24 hours Priority 3 Minor / decorative right-of-way and tertiary elements ≤ 48 hours All times measured from City notification. Notifications may be made by phone, text, or email to the dedicated Project Manager or to our 24/7 service line. A confirmation receipt and service ticket number Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 28 of 55 are issued within 60 minutes of notification. The Contractor will ensure all City holiday lights and decorations are functioning by 5:00 PM each day during the Holiday Lighting Season (RFP §3.1). Per RFP §3.11, professional technicians are available 24 hours per day, 7 days a week on a 2-hour response basis for repair and restoration. The 8-hour on-site response in RFP §3.1 represents the City's reportable performance threshold; our standard practice is faster. 9.4 Liquidated Damages — RFP §3.3 Be The Light Decor acknowledges RFP §3.3 and accepts that the City may assess $300 per day in liquidated damages if non-functional lights or decorations are not repaired or replaced within 8 hours of notification. Our response framework is structured to avoid any such assessment. 9.5 Safety • OSHA-compliant (29 CFR 1910 General Industry; 29 CFR 1926 Construction). All field crew hold OSHA 10; supervisors hold OSHA 30. • Aerial-lift, scissor-lift, and bucket-truck operator certifications maintained for all operators. • Fall protection program for elevated work; Lockout/Tagout for electrical work. • HazCom program; current SDS library available on site. • Daily safety stand-up before each shift; documented JHA for each work zone. • PPE: Class 2 high-visibility apparel, hard hats, fall protection, electrical-safety PPE. • MUTCD-compliant MOT plans submitted in advance for any work in FDOT or City rights-of-way; coordination with FDOT and City Public Works as required. • All employees pass FDLE FCIC/NCIC Level 2 criminal background check at $67.75 per person — included in pricing (RFP §2.10; Addendum 3, Q32). 9.6 Compliance — Local, State, and Federal (RFP §3.8) • Occupational Safety and Health Act (OSHA) • Florida Building Code, 7th Edition (2020) and all referenced standards • National Electric Code • UL Listed materials • Equal Employment Opportunity (EEO) • Americans with Disabilities Act (ADA) • Miami-Dade County Conflicts of Interest Section 2-11 • FDOT Standard Plans and Specifications for Road and Bridge Construction • MUTCD — Manual on Uniform Traffic Control Devices 9.7 Insurance Coverages (RFP §2.11) Coverages in force and to be maintained throughout the contract term: Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 29 of 55 Coverage Minimum Limit Comprehensive General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Premises & Ongoing Completed Ops on primary/non-contributory basis with waiver of subrogation in favor of the City Umbrella / Excess Liability $1,000,000 each occurrence and annual aggregate Workers' Compensation Statutory; Employer's Liability $1,000,000 per accident; waiver of subrogation Business Automobile Liability $1,000,000 per occurrence CSL — owned, hired, and non-owned The City of Sunny Isles Beach will be named as Additional Insured on the Comprehensive General Liability, Umbrella, and Business Automobile Liability policies, with 30-day notice of cancellation, lapse, or material modification (RFP §2.11.5). All certificates of insurance and required endorsements will be submitted prior to contract execution. Current ACORD certificates are attached as Appendix A. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 30 of 55 10. Sunny Isles Beach – Specific Design & Operational Requirements This section consolidates the specific requirements unique to the City of Sunny Isles Beach and confirms our compliance with each. 10.1 Inclusive, Non-Holiday-Specific Design • Holiday lighting will be installed in neutral, non-holiday-specific colors. The exact color temperature will be submitted to the City for evaluation (RFP §2.1; Addendum 3, Q2/Q6/Q24). • The design will feature an inclusive variety of symbolic holiday lights and decorations (RFP §2.1). • A menorah will be displayed alongside any Christmas tree(s) in the design (Addendum 3, Q25). The City's own outdoor menorah will be installed by the City alongside the Christmas tree(s), and the proposed design will not duplicate the City-owned three indoor menorahs or two outdoor menorahs (RFP §2.1; Addendum 3, Q11/Q12). 10.2 Coastal Environment — Wind, Salt, and Corrosion • Per Addendum 3, Q9, coastal/environmental requirements (wind load, corrosion resistance, salt exposure) have been built into our material selection, hardware specification, and inspection cadence. • Marine-grade hardware where applicable; weather-sealed splices; vinyl-jacketed strand wiring. • Mounting methodology designed for the 22' standard A1A pole height and consistent with the wind exposure typical of a barrier-island corridor (Addendum 3, Q14). • Pre-storm secure-down checklist and post-storm inspection sequence — primary historical failure mode in Sunny Isles is weather-related (Addendum 3, Q10). 10.3 Florida Electrical Contractor Licensing • Per Addendum #2, Revision 1, the Florida Certified Electrical Contractor license is NOT required to perform this scope. • All work will be performed in compliance with the National Electric Code, the Florida Building Code, and applicable City and Miami-Dade County requirements. • If any portion of the work would require a licensed Florida EC, Be The Light Decor will engage a Florida-licensed Certified Electrical Contractor as a subcontractor and submit the license to the City prior to commencement. [INSERT NAME / FL EC LICENSE # IF ENGAGED] 10.4 24/7 Seasonal Contact & 8-Hour Response • Primary contact: [INSERT NAME] — phone/text [INSERT 24/7 PHONE] — email [INSERT EMAIL] • Secondary contact: [INSERT NAME] — phone/text [INSERT 24/7 PHONE] — email [INSERT EMAIL] • 24/7 service line: [INSERT 24/7 SERVICE LINE] Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 31 of 55 • On-site response within 8 hours of City notification during the Holiday Lighting Season (RFP §3.1). • Technicians available 24/7 on a 2-hour response basis for repair and restoration (RFP §3.11). 10.5 Key Dates Milestone Date Detailed project implementation plan delivered to City staff July 1, 2026 (Addendum 3, Q27) August walk-through with City staff (power & outlets) August 2026 (RFP §3.1; Addendum 3, Q22) Written deficiency report & follow-up walk-through complete September 15, 2026 (RFP §3.1) Palm pruning completed (facilitated by City) September 15, 2026 (Addendum 3, Q28) All street pole décor, ROW décor, and tree wrapping installed October 15, 2026 (RFP §3.1) All park décor installed November 2, 2026 (RFP §3.1) Full installation complete and lit on timers by 5:30 PM No later than November 16, 2026 (RFP §3.1) Holiday Lighting Ceremony at Gateway Park — Contractor on site November 21, 2026 (Addendum 2, Revision 2) Removal completed, parks restored January 11 – January 31, 2027 (RFP §3.1) 10.6 Payment Milestones (RFP §2.7) Be The Light Decor acknowledges and accepts the payment milestone structure for the 2026 Holiday Season: Milestone Description & Trigger 25% Deposit upon execution of the Agreement by all parties 7.5% Completion of parks and ROW tree wrapping, and pole decorations — contingent on satisfactory walk-through inspection by City 7.5% Completion of entrance way decorations and parks decorations — contingent on satisfactory walk-through inspection by City 10% Payment on December 1, 2026 — decorations functioning satisfactorily 10% Payment on December 15, 2026 — decorations functioning satisfactorily Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 32 of 55 Milestone Description & Trigger 40% Take-down complete by January 31, 2027 Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 33 of 55 11. Cost Proposal — Exhibit A (Compensation Price Sheet) SEE ATTACHED – EXHIBIT A COMPENSATION 12. Exceptions Be The Light Decor takes no exceptions to the terms and conditions of RFP No. 26-04-01 or Addendums 1, 2, and 3. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 34 of 55 13. Contract Forms & Affidavits All required contract forms, affidavits, and certifications follow. Originals will be executed in blue ink (per RFP §1.8), notarized where required, and submitted electronically via DemandStar. Required Forms Checklist • Acknowledgement of Addenda (RFP §1.3) • Bid Submittal Form (RFP Section 6) • Reference Questionnaires (×3) (RFP Section 6) • Non-Collusion Affidavit • Public Entity Crimes Sworn Statement (§287.133, F.S.) • Equal Opportunity / Affirmative Action Statement • Conflict of Interest Statement • Dispute Disclosure Form • Anti-Kickback Affidavit • Contractor Anti-Boycott Certification (§215.4725, F.S.) • E-Verify Affidavit (§448.095, F.S.) • Anti-Human Trafficking Affidavit (§787.06(13), F.S.) [RFP §1.48] • Drug-Free Workplace (if separately required by Florida or local code) — [INSERT IF REQUIRED] • W-9 • Certificate(s) of Insurance with City as Additional Insured • Local Business Tax Receipt / Miami-Dade Certificate of Competency, as applicable Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 35 of 55 Acknowledgement of Addenda INSTRUCTIONS: Be The Light Decor confirms receipt of the following addenda issued in connection with RFP 26-04-01. Addendum # Date of Issue Addendum #1 — Revised Due Date April 30, 2026 Addendum #2 — Revisions (incl. removal of FL EC license MQR; Nov. 21, 2026 Lighting Ceremony on-site requirement; revised primary/secondary location designations; revised maps) May 6, 2026 Addendum #3 — Q&A (clarifications on scope, pole heights, Group 1 mandatory vs. Groups 2–3 optional, Level 2 background check inclusion, coastal/environmental requirements, etc.) May 7, 2026 Addendum #4 [N/A — none issued at time of submission] FIRM NAME: Be The Light Decor ____________________________________________ AUTHORIZED SIGNATURE DATE: ______________________ TITLE OF OFFICER: Founder Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 36 of 55 Bid Submittal Form Bid Title: CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES (RFP 26-04-01) The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with the City of Sunny Isles Beach to perform and furnish all Work as specified in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposer accepts all of the terms and conditions of the RFP and the Instructions to Proposers, including those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees to submit other documents required by the Bidding Requirements within ten (10) days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents: • The Proposer has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions, including the maps revised in Addendum #2. • The Proposer has given the City written notice of any conflicts, errors, or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by the City is acceptable to the Proposer. • This Bid is genuine and not made in the interest of, or on behalf of, any undisclosed person, firm, or corporation, and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposer to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm, or corporation to refrain from Bidding; and the Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over the City. Firm Name: Be The Light Decor Street Address: 68672 LA 59, Mandeville, LA 70471 Mailing Address (if different): [INSERT MAILING ADDRESS IF DIFFERENT] Telephone No.: 504-920-5321 Fax No.: [INSERT FAX OR N/A] Email Address: info@bethelightdecor.com FEIN No.: [INSERT FEIN] By signing this document, the Firm agrees to all Terms. ____________________________________________ Signature of Authorized Agent Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 37 of 55 Print Name: Hunter Estess Title: Founder Date: ___________________________ THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF THE PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 38 of 55 Reference Questionnaire — Reference 1 of 3 It is the responsibility of the Proposer to provide a minimum of three (3) different references other than the City of Sunny Isles Beach, using this form. Giving Reference For (Firm): Be The Light Decor Firm Giving Reference: [INSERT REFERENCE FIRM / ORGANIZATION NAME] Phone: [INSERT REFERENCE PHONE] Email: [INSERT REFERENCE EMAIL] 1. Q: Did the firm perform on a timely basis as required by the agreement and holiday schedule? A: [REFERENCE COMPLETES] 2. Q: Was the project manager easy to get in contact with and responsive to solve issues? A: [REFERENCE COMPLETES] 3. Q: Would you use the Contractor again? A: [REFERENCE COMPLETES] 4. Q: Overall, what would you rate their performance? A: [REFERENCE COMPLETES] 5. Q: Is there anything else we should know, that we have not asked? A: [REFERENCE COMPLETES] The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. ____________________________________________ Name (Print) ____________________________________________ Title ____________________________________________ Signature Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 39 of 55 Reference Questionnaire — Reference 2 of 3 It is the responsibility of the Proposer to provide a minimum of three (3) different references other than the City of Sunny Isles Beach, using this form. Giving Reference For (Firm): Be The Light Decor Firm Giving Reference: [INSERT REFERENCE FIRM / ORGANIZATION NAME] Phone: [INSERT REFERENCE PHONE] Email: [INSERT REFERENCE EMAIL] 1. Q: Did the firm perform on a timely basis as required by the agreement and holiday schedule? A: [REFERENCE COMPLETES] 2. Q: Was the project manager easy to get in contact with and responsive to solve issues? A: [REFERENCE COMPLETES] 3. Q: Would you use the Contractor again? A: [REFERENCE COMPLETES] 4. Q: Overall, what would you rate their performance? A: [REFERENCE COMPLETES] 5. Q: Is there anything else we should know, that we have not asked? A: [REFERENCE COMPLETES] The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. ____________________________________________ Name (Print) ____________________________________________ Title ____________________________________________ Signature Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 40 of 55 Reference Questionnaire — Reference 3 of 3 It is the responsibility of the Proposer to provide a minimum of three (3) different references other than the City of Sunny Isles Beach, using this form. Giving Reference For (Firm): Be The Light Decor Firm Giving Reference: [INSERT REFERENCE FIRM / ORGANIZATION NAME] Phone: [INSERT REFERENCE PHONE] Email: [INSERT REFERENCE EMAIL] 1. Q: Did the firm perform on a timely basis as required by the agreement and holiday schedule? A: [REFERENCE COMPLETES] 2. Q: Was the project manager easy to get in contact with and responsive to solve issues? A: [REFERENCE COMPLETES] 3. Q: Would you use the Contractor again? A: [REFERENCE COMPLETES] 4. Q: Overall, what would you rate their performance? A: [REFERENCE COMPLETES] 5. Q: Is there anything else we should know, that we have not asked? A: [REFERENCE COMPLETES] The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and are made independently, free from vendor interference/collusion. ____________________________________________ Name (Print) ____________________________________________ Title ____________________________________________ Signature Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 41 of 55 Non-Collusion Affidavit STATE OF FLORIDA COUNTY OF __________________ The undersigned, being first duly sworn as provided by law, deposes and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by the City in any consideration which may be given to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of: Name of Corporation, Partnership, Individual, etc.: Be The Light Decor Type of Business: [INSERT TYPE — e.g., LLC] Formed under the laws of: [INSERT STATE — e.g., Louisiana] of which he is: Founder Neither the undersigned nor any person, firm, or corporation named above, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, and no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida, is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm, or corporation named above has not colluded, conspired, connived, or agreed directly or indirectly with any proposer or person, firm, or corporation, to put in a sham Bid, or that such person, firm, or corporation shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm, or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above are true; and further, neither the undersigned nor the person, firm, or corporation named above has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. ____________________________________________ Affiant's Name (Print) Affiant's Title: Founder ____________________________________________ Affiant's Signature Sworn to and subscribed before me this _____ day of __________________________, 2026. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 42 of 55 Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 43 of 55 Public Entity Crimes Sworn Statement SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to the City of Sunny Isles Beach by: Hunter Estess, Founder [PRINT INDIVIDUAL'S NAME AND TITLE] for Be The Light Decor [NAME OF ENTITY SUBMITTING SWORN STATEMENT] whose business address is: 68672 LA 59, Mandeville, LA 70471 and (if applicable) its Federal Employer Identification Number (FEIN) is: [INSERT FEIN] (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: [INSERT SSN]) 11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including any Bid or Contract for goods or services, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 11.4. I understand the definition of "affiliate" as set forth in Paragraph 287.133(1)(a), Florida Statutes. 11.5. I understand the definition of "person" as set forth in Paragraph 287.133(1)(e), Florida Statutes. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) [X] Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 44 of 55 [ ] The entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. [ ] The entity has been charged with and convicted, but a subsequent Final Order determined it was not in the public interest to place the entity on the convicted vendor list. (Attach a copy of the final order.) By: ____________________________________________ Signature Hunter Estess (Printed Name) Founder (Title) Sworn to and subscribed before me this _____ day of __________________________, 2026. Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 45 of 55 Equal Opportunity / Affirmative Action Statement The contractor and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief. ____________________________________________ Signed Title: Founder Firm: Be The Light Decor Address: 68672 LA 59, Mandeville, LA 70471 Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 46 of 55 Conflict of Interest Statement The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids the name of any officer, director, partner, associate, or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF __________________ BEFORE ME, the undersigned authority, personally appeared Hunter Estess, who was duly sworn, deposes, and states: 18.1. I am the Founder of Be The Light Decor, with a local office in [INSERT LOCAL FL OFFICE OR "N/A"] and principal office in Mandeville, Louisiana. 18.2. The above-named entity is submitting a Bid for the City of Sunny Isles Beach RFP No. 26-04-01, described as: Citywide Holiday Lighting & Decorating Services. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3. The Affiant states that only one submittal for the above Bid is being submitted and that the above- named entity has no financial interest in other entities submitting Bids for the same project. 18.4. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above Bid. 18.5. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6. Neither the entity nor its affiliates, nor anyone associated with them, has any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.7. I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.8. I certify that no member of the entity's ownership or management, or staff, has a vested interest in any aspect of the City of Sunny Isles Beach. Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 47 of 55 18.9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-named entity, will immediately notify the City of Sunny Isles Beach. Dated this _____ day of __________________________, 2026. ____________________________________________ Affiant Signature Hunter Estess, Founder Sworn to and subscribed before me this _____ day of __________________________, 2026. Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 48 of 55 Dispute Disclosure Form Answer the following questions by placing an "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES _____ NO _X_ 19.2. Has your firm, or any member of your firm, been declared in default, terminated, or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES _____ NO _X_ 19.3. Has your firm had filed against it any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES _____ NO _X_ If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit, and the monetary amounts or extended contract time involved: [INSERT DETAILS OR "NONE — NOT APPLICABLE"] I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Firm: Be The Light Decor ____________________________________________ Authorized Signature Print Name & Title: Hunter Estess, Founder Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 49 of 55 Anti-Kickback Affidavit STATE OF FLORIDA COUNTY OF __________________ I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward, or gift, directly or indirectly, by me or any member of my firm or by an officer of the corporation. By: ____________________________________________ Signature Title: Founder Sworn to and subscribed before me this _____ day of __________________________, 2026. Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 50 of 55 Contractor Anti-Boycott Certification [Pursuant to Florida Statute § 215.4725] I, Hunter Estess, on behalf of Be The Light Decor, certify that Be The Light Decor does not: • Participate in a boycott of Israel; and • Is not on the Scrutinized Companies that Boycott Israel List; and • Is not on the Scrutinized Companies with Activities in Sudan List; and • Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and • Has not engaged in business operations in Cuba or Syria. ____________________________________________ Signature Title: Founder Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 51 of 55 E-Verify Affidavit Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E-Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, Be The Light Decor agrees to verify employee eligibility using the E-Verify system for all existing and new employees hired by the contractor during the contract term, and to require and maintain the statutorily required affidavit of its subcontractors. By affixing your signature below you hereby affirm that you will comply with E-Verify requirements. Company Name: Be The Light Decor ____________________________________________ Offeror Signature Print Name: Hunter Estess Title: Founder Federal Employer Identification Number (FEIN): [INSERT FEIN] E-Verify Company ID: [INSERT E-VERIFY COMPANY ID] Date: ___________________________ Sworn to and subscribed before me this _____ day of __________________________, 2026. Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 52 of 55 Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 53 of 55 Anti-Human Trafficking Affidavit Per RFP §1.48 (Compliance with Anti-Human Trafficking Laws) and Section 787.06(13), Florida Statutes: Be The Light Decor does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Be The Light Decor understands that submitting a false certification shall be deemed a material breach of contract. Company Name: Be The Light Decor ____________________________________________ Authorized Signature Print Name: Hunter Estess Title: Founder Date: ___________________________ Sworn to and subscribed before me this _____ day of __________________________, 2026. Personally Known _____ OR Produced Identification _____ Type of Identification Produced: ____________________________________ ____________________________________________ Notary Public — State of Florida ____________________________________________ Print or Stamp of Notary Public Commission Expiration: ___________________________ (AFFIX NOTARY STAMP HERE) Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 54 of 55 Drug-Free Workplace Certification In accordance with Section 287.087, Florida Statutes, Be The Light Decor certifies that it: • Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. • Informs employees about the dangers of drug abuse in the workplace, the firm's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. • Gives each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). • In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction. • Imposes a sanction on, or requires the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in th e employee's community, by any employee who is so convicted. • Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. ____________________________________________ Authorized Signature Print Name & Title: Hunter Estess, Founder Date: ___________________________ Be The Light Decor | RFP 26-04-01 — Citywide Holiday Lighting & Decorating Services Page 55 of 55 Appendices Appendix A — Insurance, W-9 & Licenses [ATTACH: Current ACORD Certificate(s) of Insurance — Comprehensive General Liability, Umbrella, Workers' Compensation, Business Auto Liability — naming the City of Sunny Isles Beach as Additional Insured upon award.] [ATTACH: W-9] [ATTACH: Louisiana Secretary of State Certificate of Good Standing] [ATTACH: Florida Foreign Entity Registration / Authorization to Do Business in Florida (if applicable)] [ATTACH: Florida Local Business Tax Receipt — to be obtained per RFP §1.22] [ATTACH: Miami-Dade Certificate of Competency — IF APPLICABLE] [ATTACH: Florida-Licensed Certified Electrical Contractor License — IF SUBCONTRACTOR ENGAGED] Appendix B — Project Portfolio [ATTACH: High-resolution project photos, additional case studies, and digital portfolio link (www.bethelightdecor.com).] Appendix C — Financial Statements (MQR D) [Submitted under separate confidential cover to the City's CPA per RFP §2.4.D; exempt from public records request.] Appendix D — Project Implementation Plan [The detailed project implementation plan required by RFP §3.1 will be delivered to City staff by July 1, 2026, including the design plan, electrical power plan, MOT plan, maintenance plan, and final lighting samples for color and density approval.]