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Home My WebLink AboutShadrck Productions RFP # 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES Sunny Isles Beach, Florida _______________________________________ FIRM QUALIFICATIONS Company Experience & Qualifications Shadrack Watersports INC. dba Shadrack Productions has 20 years’ experience in the design, production, installation, maintenance, and removal of large-scale holiday lighting and decorative displays for municipalities, entertainment districts, parks, commercial developments, and special event venues throughout the United States. Our team specializes in turnkey holiday lighting programs that combine creative design, public safety, operational efficiency, and exceptional guest experience. Our experience includes: • Large-scale municipal holiday lighting displays • Interactive and themed holiday experiences • Custom fabricated holiday décor and lighting elements • Tree lighting ceremonies and public event installations • Commercial and mixed-use district holiday enhancements • Park, streetscape, and waterfront lighting programs • Seasonal lighting maintenance and rapid-response service support Shadrack Productions has successfully managed projects requiring: • Coordinated installation schedules • Traffic control and MOT compliance • Public safety management • Electrical distribution planning • Nighttime and high-traffic installations • Multi-acre decorative lighting environments • Compressed installation and removal timelines Our team utilizes commercial-grade LED lighting systems, energy-efficient infrastructure, weather-resistant materials, and professionally engineered installation methods designed for long-term reliability and public safety. Qualifications & Experience of Key Personnel Executive Project Management Team The Shadrack Productions leadership team includes experienced professionals in: • Event production management • Large-scale lighting operations • Municipal project coordination • Electrical planning and logistics • Site safety compliance • Decorative fabrication and themed design Design & Creative Team Our creative department includes: • Holiday lighting designers • CAD and rendering specialists • Fabrication coordinators • Themed environment designers • Event experience planners The design team develops customized lighting concepts specific to each municipality’s vision, architecture, streetscape, and public gathering areas. Installation & Technical Personnel Our installation crews are trained in: • Commercial lighting installation • Lift and bucket truck operation • Electrical safety protocols • Rigging and secure mounting systems • Traffic safety procedures • Public-space installation coordination All personnel assigned to the project are experienced in working within active public environments while maintaining safety, cleanliness, and minimal disruption to residents and visitors. ADMINISTRATIVE PLAN Project Management & Availability Shadrack Productions will assign a dedicated Project Manager as the primary point of contact for the City of Sunny Isles Beach throughout the duration of the contract. The Project Manager will oversee: • Design coordination • Scheduling and logistics • Installation oversight • Quality control inspections • Maintenance coordination • Emergency response management • Removal operations The Project Manager and support staff will remain available throughout installation, maintenance, and removal periods to coordinate directly with City representatives and respond promptly to operational needs. Staffing Plan Shadrack Productions maintains a scalable staffing structure capable of meeting aggressive installation and removal schedules while maintaining high-quality workmanship and public safety standards. Installation Staffing Installation crews may include: • Project Manager • Site Supervisors • Certified lift operators • Lighting technicians • Electrical technicians • Ground support crews • Traffic control personnel Additional crews may be deployed simultaneously to ensure all deadlines are achieved according to the City’s proposed timetable. Removal Staffing Removal operations will be scheduled to efficiently dismantle, inventory, transport, and store all décor and lighting materials while minimizing impact to traffic and public access areas. All removal operations will include: • Equipment inspections • Site restoration • Debris cleanup • Damage inspections • Final City walkthroughs Safety Plan Safety is a top operational priority for Shadrack Productions. Our comprehensive safety procedures include: • Daily safety briefings • OSHA-compliant practices • Fall protection protocols • Lift operation safety procedures • Electrical lockout/tagout procedures • PPE requirements for all personnel • Traffic and pedestrian safety management • Weather monitoring procedures • Emergency response planning All vehicles, lifts, and installation equipment will be maintained and inspected regularly to ensure safe operation throughout the project. Work zones will be clearly marked and secured to protect pedestrians, motorists, City staff, and installation crews. PROJECT APPROACH Lighting Design & Electrical Plan Shadrack Productions will provide complete lighting design packages for each project year, including: • Detailed decorative concepts • Site-specific lighting layouts • Scaled renderings and illustrations • Electrical distribution plans • Power load calculations • Fixture placement diagrams • Installation sequencing plans The lighting systems will utilize commercial-grade LED technology designed to: • Reduce energy consumption • Increase durability and reliability • Enhance visual impact • Improve maintenance efficiency Electrical planning will be coordinated to ensure compliance with all applicable codes, permitting requirements, and site-specific infrastructure limitations. Project Delivery & Schedule Management Shadrack Productions has the operational capacity and staffing resources necessary to meet the City’s proposed installation and removal timelines. Project scheduling will include: • Pre-installation site inspections • Material procurement coordination • Fabrication scheduling • Phased installation sequencing • Quality assurance inspections • Scheduled testing and activation • Coordinated removal operations Weekly progress updates and scheduling coordination meetings can be provided upon request by the City. DESIGN PLAN Holiday Lighting & Decorative Concept Shadrack Productions proposes a visually dynamic and family-oriented holiday lighting experience designed to enhance the festive atmosphere throughout Sunny Isles Beach. The proposed design approach may include: • Illuminated palm tree wraps • Decorative pole-mounted elements • Color-changing LED displays • Entry feature lighting • Interactive photo opportunities • Architectural accent lighting • Pedestrian-friendly festive environments • Coastal-inspired holiday themes • Elegant warm-white lighting enhancements • Seasonal feature displays for key gathering areas All decorative elements will be designed to complement the City’s unique coastal identity while creating an engaging holiday atmosphere for residents and visitors. Detailed color renderings, layout plans, and illustrative design packages will be provided as part of the final proposal submission. MAINTENANCE & SERVICE RESPONSE Repair Procedures & Response Times Shadrack Productions will provide ongoing maintenance and repair services throughout the installation period to ensure all lighting and décor remain fully operational and visually consistent. Service Response • Emergency service calls: Response within 24 hours • Standard maintenance requests: Response within 48 hours • Critical safety-related issues: Immediate priority response Maintenance Coverage Includes • Burned-out light replacement • Damaged décor repair • Wiring inspections • Controller troubleshooting • Structural attachment inspections • Weather-related repair response • Replacement of defective lighting components • Routine nighttime inspections Maintenance Reporting Procedures The City will receive designated maintenance contact information for reporting service needs. Maintenance requests may be submitted via: • Phone • Email • Designated project coordinator Shadrack Productions will maintain communication logs and provide status updates regarding all service requests until resolution is completed. MAINTENANCE OF TRAFFIC (MOT) PLAN Shadrack Productions will provide and maintain all necessary traffic control devices and pedestrian safety measures required during installation and removal operations. Traffic control measures will conform to approved MOT requirements and may include: • Temporary lane closures • Cones and barricades • Warning signage • Arrow boards • Pedestrian rerouting measures • Certified traffic control personnel All MOT operations will be coordinated with City staff to minimize disruptions to residents, businesses, and vehicular traffic while maintaining safe working conditions for crews and the public. REFERENCES Woodlands Waterway Christmas Chris Nunes, CPRE. Chief Operating Ofﬁcer The Woodlands Township 2801 Technology Forest Blvd. The Woodlands, TX 77381 281-210-3906 A. Shadrack Productions currently has its State of Florida Electrical Contractor License application in progress and is actively working to finalize all required registrations and certifications necessary to perform the scope of work outlined in this RFP. All required licensing documentation will be provided upon approval and prior to commencement of any contracted work. B. Shadrack Productions has successfully completed multiple large-scale commercial outdoor holiday lighting installation and maintenance projects throughout the United States within the past five (5) years. Detailed project experience, including project descriptions, locations, and scope of services, is included in the attached documentation. C. Attached are reference letters and supporting materials for qualifying projects completed by Shadrack Productions within the past five (5) years. These references demonstrate our experience as the primary contractor for projects of similar size, scope, creativity, and operational complexity, along with samples showcasing originality, innovation, and customized holiday lighting designs. D. Shadrack Productions maintains a stable financial position and understands the importance of demonstrating financial capability for projects of this scale. Detailed financial statements and supporting documentation will be provided upon award of the RFP or as otherwise requested by the City in accordance with procurement requirements. We acknowledge receipt of Addendum Nos. 1, 2, and 3 PRICE SHEET Line Item Revised Allocation Notes A1A Street Pole Décor (161 light poles) $60,000 Largest scope + highest visibility corridor Collins Avenue (Median) $50,000 56 Medjool + 92 Royal palms Sunny Isles Blvd Street Pole Décor & Date Palms (East Bound) $30,000 65 palms + 18 street poles North City Entrance $17,000 Gateway focal point William Lehman Causeway Entrance $28,000 Major inbound traffic corridor South City Entrance $18,000 Secondary gateway exposure Gateway Park (8 Date Palms, 22 Oaks, décor) $37,000 Decorative Starburst Centerpiece Category Total Group 1 Subtotal $240,000 Group 2: Parks, Right of Ways and Facilities (Secondary Locations) Parks: A. Heritage Park $50,000 26 Date Palms & Park Décor B. Samson Oceanfront Park $50,000 Coconut Palms & Park Décor C. The Spot $3,000 Façade & Wrapping 2 Date Palms D. Intracoastal Park $50,000 Date Palms & Park Décor E. Town Center Park $50,000 Park Decor Facilities: J. Government Center $10,000 Royal Palms & Lobby Holiday Tree K. Pelican Community Park $5,000 Lobby Holiday Tree L. Gateway Center $5,000 Lobby Holiday Tree Category Group 2 Subtotal Total $223,000 Group 3: Tertiary Locations (Parks, Right-of-Ways, and Facilities Add Ons 174th Street $10,000 Pole Décor 172nd Street $3,500 Pole Décor North Bay Road $7,500 Pole Décor Kings Point Drive $10,000 Pole Décor Monument Signs $12,000 Intracoastal Sports Park $8,000 Façade Pedestrian Bridge (163rd WB) $20,000 Pedestrian Bridge (between 174th Street & 172nd Street) $8,000 Pole Décor Category Group 3 Subtotal Total $79,000 Category Group 4: Event at Gateway Park Subtotal Total $75,000