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Home My WebLink AboutRATING SHEET RFP 26-01-01 PROFESSIONAL LOBBYING SERVICESEvaluation Committee Member (ECM) ensure to address the following: Cone of Silence: The Evaluation Committee members (ECM) may only discuss the RFP and this project during a Sunshine meeting. If you have any questions call Purchasing. Evaluation Process and Sunshine Meetings: Each ECM must read and understand the duties during the evaluation process before completing the Rating Sheet. The Procurement Division will schedule evaluation committee sunshine meetings on each of the ECM’s calendars based on availability and as needed. Rating Sheet: The rating sheet was created by taking the criteria as outlined in the RFP. Each ECM must complete the entire Rating Sheet. Each ECM must include comments in each of the sections and sign the Rating Sheet. You should always have a reasonable, rational, and consistent basis for your scores, as you might be required to explain them to the City Manager, the City Commission, a hearing officer or judge in the event of a protest. Members of the Evaluation Committee Team will not always arrive at the same conclusions. The Evaluation Committee will discuss any individual differences as best as possible, which may include request for additional information. The resulting discussions or information may bring consensus, or each member may retain his/her independent thinking in his/her rating which will be averaged with the other evaluations. Firm’s must be rated based on the written proposal and oral presentation, if applicable. Oral Presentations and last Sunshine ECM Meeting: Oral presentations may be scheduled. The completion of the Rating Sheet will only take place after the Evaluation Committee meets at the Sunshine meeting to discuss the proposals, if orals are held. Missing or lack of information/need for clarification: Each ECM is responsible to verbalize and communicate any issues that impede him/her from rating the Firm’s response in accordance with the criteria outlined in the RFP. If any individual rater requires more information, clarification, and/or needs to discuss any particular Firm’s response with the evaluators it must be brought up and discussed during a sunshine Evaluation Committee Meeting. MINIMUM QUALIFICATION REQUIREMENT A: The Proposer must demonstrate a strong documented track record of providing lobbying services to at least three (3) government agencies in Florida, within the last five (5) years, 2020-2025. Does this Firm meet the requirement(s) for MQR A? Yes ______ No __________ Does not meet the requirement(s) for MQR # A because: ______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ If Firm does not meet the requirement above: 1) Check off no; 2) Write NON-RESPONSIVE where the total number of points go; 3) Sign and date all required pages; 4) Return the completed Rating Sheet to Procurement. INITIAL HERE: _______ MINIMUM QUALIFICATION REQUIREMENT B: b. The Proposer’s Key Personnel assigned to the City’s contract upon award must demonstrate a strong documented track record of providing lobbying services to at least one (1) government agency in Florida, within the last five (5) years, 2020-2025. Does this Firm meet the requirement(s) for MQR B? Yes ________ No __________ Does not meet the requirement(s) for MQR #B because: ______________________________________________________________________________ _______________________________________________________________________________ If Firm does not meet the requirement above: 1) Check off no; 2) Write NON-RESPONSIVE where the total number of points go; 3) Sign and date all required pages; 4) Return the complete Rating Sheet to Procurement. INITIAL HERE: _______ MINIMUM QUALIFICATION REQUIREMENT C: c. The Proposer must demonstrate that any of its existing contracts with clients will not materially interfere with or create a conflict of interest in its advocacy efforts on behalf of the City with any agency within Miami-Dade County or the State of Florida. Does this Firm meet the requirement(s) for MQR C? Yes ________ No __________ Does not meet the requirement(s) for MQR #B because: ______________________________________________________________________________ _______________________________________________________________________________ If Firm does not meet the requirement above: 1) Check off no; 2) Write NON-RESPONSIVE where the total number of points go; 3) Sign and date all required pages; 4) Return the complete Rating Sheet to Procurement. INITIAL HERE: _______ MINIMUM QUALIFICATION REQUIREMENT D: d. The Proposer shall provide reference letters for no less than three (3) government clients in which the Proposer served as lobbyists for projects similar in size and scope within the last five (5) years, 2020 - 2025. Please note that the references must be for the same projects in response to MQR “a” above. Does this Firm meet the requirement(s) for MQR D? Yes ________ No __________ Does not meet the requirement(s) for MQR #B because: ______________________________________________________________________________ _______________________________________________________________________________ If Firm does not meet the requirement above: 1) Check off no; 2) Write NON-RESPONSIVE where the total number of points go; 3) Sign and date all required pages; 4) Return the complete Rating Sheet to Procurement. INITIAL HERE: _______ 1. QUALIFICATIONS AND KEY PERSONNEL: Maximum points 30 Qualifications of the Proposer and the Proposer’s current workload and potential conflicts of interest. Verifiable examples of major successes for clients, particularly municipalities with similar demographic and policy profiles to the City of Sunny Isles Beach, including successes at the state level. Credentials, certifications, and licenses of all personnel assigned to the contract. Description of all additional resources and capabilities you will utilize to support the City’s State and County goals. RATER’S COMMENTS – NOTES: SCORE FOR ITEM 1. _____ 2. KNOWLEDGE AND RELATIONSHIPS (LEGISLATIVE BRANCH & COUNTY LEVEL): Maximum points 20 Proposer’s knowledge and relationships at the State level and in Miami-Dade County. Relevant access, influence, experience, expertise and, demonstrated success at the Legislative Branch level and in Miami-Dade County. Demonstrated rapport with members of the Florida Congressional Delegation, the Florida Legislature, and associations such as the Florida League of Cities and National League of Cities. RATER’S COMMENTS – NOTES: SCORE FOR ITEM 2. _____ 3. PROPOSED METHODOLOGY, APPROACH, AND STRATEGIES: Maximum points 20 Demonstrated ability to understand the City’s State and County’s legislative, budgetary, and policy needs. Proposed methods and strategies to effectively address the City’s priorities at both the state and County level. Approach to identifying and pursuing state funding opportunities, including grants and appropriations. Reporting procedures and other methods of communication with City staff and officials. RATER’S COMMENTS – NOTES: SCORE FOR ITEM 3. _____ 4. REFERENCES: Maximum Points 10 Three References are required as a component of due diligence to determine the capability of the Proposer to be able to perform. Past performance with the City of Sunny Isles Beach. RATER’S COMMENTS – NOTES: SCORE FOR ITEM 4. _____ 5. PROPOSAL FEES – SUBJECT TO NEGOTIATIONS (TO BE COMPLETED IN EXHIBIT A): Maximum Points 20 •All-inclusive annual retainer fee, invoiced monthly, with a clear breakdown of services provided for state and federal lobbying efforts RATER’S COMMENTS – NOTES: SCORE FOR ITEM 5. _____ TOTAL SCORE ITEMS 1 - 5: SIGNATURE OF RATER: DATE: Do you recommend this Firm for award of contract and negotiations: Yes: ____ or No: ____ If you do not recommend this Firm for contract award and negotiations specify in detail, why: