HomeMy WebLinkAboutRFP 26-04-01 CITYWIDE HOLIDAY LIGHTING AND DECORATING SERVICES
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REQUEST FOR PROPOSALS
RFP # 26-04-01
CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
RELEASE DATE: FRIDAY, APRIL 3, 2026
VIRTUAL NON-MANDATORY
PRE-PROPOSAL MEETING
FRIDAY, APRIL 17, 2026 AT 11:00 AM
ZOOM HYPERLINK:
HTTPS://US02WEB.ZOOM.US/J/81551357115
ALL QUESTIONS DUE: FRIDAY, APRIL 24, 2026 AT 5:00 PM
SUBMISSION DUE DATE: FRIDAY, MAY 8, 2026 AT 11:00 AM
SUBMIT ELECTRONIC PROPOSALS TO:
RESPONDENTS SHALL SUBMIT ALL PROPOSALS
ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING ELECTRONIC SUBMITTALS VIA
DEMANDSTAR AT WWW.DEMANDSTAR.COM
PROPOSALS WILL BE OPENED ELECTRONICALLY
VIA ZOOM:
HTTPS://US02WEB.ZOOM.US/J/82158754061
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS
PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 11
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 20
EVALUATION PROCESS 27
PROPOSAL FORMAT 29
BID SUBMITTAL FORM 31
AFFIDAVITS
NON-COLLUSIVE AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
EXHIBITS
EXHIBIT A – COMPENSATION PRICE SHEET
EXHIBIT B – CITYWIDE MAPS OF LOCATIONS
EXHIBIT C – YOUTUBE VIDEO HYPERLINK OF THE CITY’S 2025 HOLIDAY DÉCOR
EXHIBIT D – ELECTRONIC SUBMISSION DEMANDSTAR
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT NOTICE TO FIRM
CITYWIDE HOLIDAY LIGHTING & DECORATIONS
REQUEST FOR PROPOSALS NO. 26-04-01
The Specifications for this REQUEST FOR PROPOSALS are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the
City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the RFP Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their RFP response package may be
incomplete.
Sealed Proposals will be received by the Procurement Department and City Clerk no later than 11:00 AM ON
FRIDAY, MAY 8, 2026 on DemandStar.com. Proposals received after this time will not be considered. The City
is under no obligation to return proposals. Timely submitted proposals will be opened publicly and names of
firms read aloud at this time electronically via Zoom:
RFP 26-04-01
CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
OPENING DATE AND TIME: FRIDAY, MAY 8, 2026 AT 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles
Beach. Potential and actual proposers shall not solicit or otherwise communicate in any manner whatsoever,
directly or indirectly, with the City Commission, City Manager, evaluation committee members, or City staff,
other than the Procurement Department, regarding this RFP from the time of the RFP initial release through
the award.
The City will host a non-mandatory pre-proposal conference on FRIDAY, APRIL 17, 2026 AT 11:00 AM at Zoom:
https://us02web.zoom.us/j/81551357115
All questions regarding this RFP shall be directed in writing to Purchasing by FRIDAY, APRIL 24, 2026 AT 5:00
PM. Questions must be submitted via email to: Purchasing@sibfl.net.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk,
City of Sunny Isles Beach
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO PROPOSER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS
TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT
OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to the Procurement
Department at Purchasing@sibfl.net by the date mentioned
above. Interpretations or clarifications considered necessary by
the City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposer from submitting
their Bid on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to Proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the Proposer prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes "a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 PROPOSALS DEADLINE:
Proposals must be submitted no later than the time and date
shown within this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all
other items required within this REQUEST FOR PROPOSALS must
be executed) and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF PROPOSALS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Bidder. It is the responsibility of the Proposers to
ensure that the proposal is submitted in the City’s Demandstar
RFP portal on or before the closing hour and date stated on the
REQUEST FOR PROPOSALS. After the RFP opening, the contents
of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either
in person or by representative. Proposals that are received after
the proposal opening time will not be considered and will not
be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers’ facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
its officials and employees harmless and covenant
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
not to sue the City, it's officials and employees in
reference to their decisions to reject, award, or not
award a Bid, as applicable.
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Disputes: If any dispute concerning a question of
fact arises under the Contract, other than
termination for default or convenience, the
Contractor and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Contractor, which shall be
binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an
Agreement specifying the terms and conditions resulting from
the award of this Bid. The Proposer will have ten (10) calendar
days after notification of the award by the City to execute the
Agreement and provide the required Performance Bond.
The Proposers who have the Contract awarded to them and
who fail to execute the Agreement and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and
it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier’s check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City
of Sunny Isles Beach of any of its obligations under the
agreement shall be subject to and contingent upon the
availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Proposer may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposers name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposers receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-
up and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under this
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid. The
seller agrees to indemnify City from any and all liability, loss, or
expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Proposer shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Proposer submitting a Bid on this
REQUEST FOR PROPOSALS shall include a copy of the company’s
local business tax/occupational license(s) with the Bid response.
For information specific to City of Sunny Isles Beach local
business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the Proposer is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
active status with the Division of Corporations of the State of
Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Proposer shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, Miami-Dade County, and City of Sunny Isles Beach
Code. Contractors shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance
company authorized to do business in the State of Florida or
otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be
presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the
types of policies provided, but shall also refer specifically to this
Bid and section. At the time of Bid submission the Proposers
must submit certificates of insurance as outlined in the General
Conditions section. All required insurances shall name the City
of Sunny Isles Beach as additional insured and such insurance
shall be issued by companies authorized to issue insurance in
the State of Florida. It shall be the responsibility of the
Proposers and insurer to notify the City Manager of the City of
Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Proposers,
which relate to the activities of such vendor and the City of
Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty
(30) days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully
and satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager
to implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Proposer shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
PROPOSALS and monies which may be due hereunder are not
assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Proposer changes hands subsequent to the award
of this contract, Proposer shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right
to terminate the contract upon sixty (60) days written notice, at
City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Proposer shall indemnify, hold harmless, and defend the
City of Sunny Isles Beach, it's officers, agents and employees
from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission,
negligent act, conduct, or misconduct of the Contractor, their
agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any
procurement decision of the City including without limitation,
awarding the Contract to the Proposer.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
vendor at their own expense and redelivered at their expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to
dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in
the Proposer being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of
the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract Documents, the following terms shall have the
meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract Documents subject
to waiver of claims.
Agreement: The written Agreement (between the
City and the Proposer covering the
Work to be performed, and the terms
and conditions, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
herein, “Firm”, “Proposing Firm”,
“Vendor,” “Contractor,” and “Bidder”
shall have the same meaning as
“Proposers”. In any resultant
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Agreement, the Proposer as defined
herein, shall mean the Contractor.
Bonds: Bid, performance bond and other
instruments of security, furnished by
the Contractor and their surety in
accordance with the Contract
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the
Agreement.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers,
Contractor's Bid, the Bonds, the
Notice of Award, the Agreement
between the City and Contractor as
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR PROPOSALS, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance
with the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The initial term and renewal terms, if
any, of the resultant Contract.
Contracting Officer: The individual who is authorized to
sign the contract documents on behalf
of the City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed an
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreement to
him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Work
under the Contract Documents,
including all Improvements, build-out
obligations, labor, materials,
equipment and other incidentals, and
the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the firm or to an
officer of the corporation for whom it
is intended, or to an authorized
representative or such individual,
firm, or corporation, or if delivered at
or sent by registered mail to the last
business address known to them who
gives the notice. Unless otherwise
stated in writing, any notice to or
demand upon the City under this
Contract shall be delivered to the City.
1.31 PROPOSAL AWARD:
The City reserves the right to reject any and all proposals at its
sole discretion. Proposals shall be awarded by the City after the
City performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFP shall be awarded to the highest
ranked responsive and responsible Proposer whose Bid best
serves the interests of and represents the best value to the City.
No Notice of Award will be given until the City has concluded
any investigation(s) as they deem necessary to establish the
Proposer’s capability to perform the Services as described in
this RFP, ITB, RFQ or ITQ, as substantiated by the required
professional experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the
financial capability of the Proposer to perform the Work in
accordance with the Contract Documents to the satisfaction of
the City within the time prescribed. The City reserves the right
to reject the Bid of any Proposers on the basis of these queries
and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the
right to award the contract to a proposer who is not necessarily
the lowest dollars and cents proposers on the basis of the
results of these queries and investigation(s).
1.32 EXECUTION OF AGREEMENT:
The Agreement, the Performance Bond, the Certificates of
Insurance and such other Documents as required by the
Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of
the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it
to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, they will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Contractor shall
defend, indemnify and hold harmless the City, its officers,
agents and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during
or on account of any operations connected with the Work
described in the Contract Documents, or by or in consequence
of any negligence in connection with the same; or by use of any
improper materials or by or on account of any act or omission
of the said Contractor or his Sub-Contractor, agents, servants or
employees. The Contractor will defend, indemnify and hold
harmless the City and their agents or employees from and
against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or
omission of the Contractor, Sub-Contractor, anyone directly or
indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the event that a
court of competent jurisdiction determines that Sec. 725.06 (2),
F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Contractor shall
indemnify, defend and hold harmless the City, their officers and
employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor, upon
written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided
above shall obligate Contractor to defend at its own expense or
to provide for such defense, at City’s option, any and all claims
of liability and all suits and actions of every name and
description that may be brought against City, excluding only
those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed
by Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they
make a general assignment for the benefit of their creditors, or
if a trustee or receiver is appointed for the Contractor or for any
of their property, or if they file a petition to take advantage of
any debtor’s act, or to reorganize under bankruptcy or similar
laws, or if they repeatedly fails to supply sufficient skilled
workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-Contractors or
for labor, materials or equipment or they disregard laws,
ordinances, rules, regulations or orders of any public body
having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the
Contract Documents, then the City may, without prejudice to
any other right or remedy and after giving the Contractor and
the surety ten (10) days written notice, terminate the services
of the Contractor and take possession of the Project and of all
materials, equipment, tools, construction equipment and
machinery thereon owned by the Contractor, and finish the
Work by whatever method they may deem expedient. In such
case the Contractor shall not be entitled to receive any further
payment until the Work is finished. If the unpaid balance of the
Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the
Contractor. If such costs exceed such unpaid balance, the
Contractor will pay the difference to the City. Such costs
incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
Contractor under this Section, it is determined by a court of
competent jurisdiction for any reason that the Contractor was
not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been
issued pursuant to this document.
1.37.1 Where the Contractor’s services have
been so terminated by the City said termination
shall not affect any rights of the City against the
Contractor then existing or which may thereafter
accrue. Any retention or payment of moneys by the
City due the Contractor will not release the
Contractor from liability.
1.37.2 Upon ten (10) days written notice to the
Contractor, the City may, without cause
(termination for convenience) and without
prejudice to any other right or remedy, elect to
terminate the Agreement. In such case, the
Contractor shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit
for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
9
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
prepaid, to the last business address known to
them who gives the notice.
1.38.2 The Contract Documents shall remain the property
of the City. The Contractor shall have the right to
keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon Contractor and
those in the Special Conditions and the rights and
remedies available to the City, shall be in addition
to, and shall not be construed in any way as a
limitation of, any rights and remedies available by
law, by special guarantee or by other provisions of
the Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the first
observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or
controversy shall be settled by arbitration in accordance with
the procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the Arbitrator
shall be final and binding upon the parties and judgment upon
the award rendered by the arbitrator may be entered in any
court having jurisdiction. Arbitration shall be held in Miami-
Dade County, Florida. All costs of arbitration and attorneys’ fees
incurred by the parties shall be paid by the non-prevailing party
or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court
on confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any
claim for additional compensation made by Contractor, and to
conduct an audit of the financial and accounting records of
Contractor which relate to the Project. Contractor shall retain
and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Project and
to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Contractor
shall provide City access to its books and records upon five days
written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest extent
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the
Contract. Services provided by the Contractor shall be by
employees of the Contractor and subject to supervision by the
Contractor, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and
health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Contractor.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Contractors must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Contractors must submit the certification that is attached to this
agreement. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in
writing, to the Contractor of the City’s determination
concerning the false certification. The Contractor shall have
ninety (90) days following receipt of the notice to respond in
writing and demonstrate that the determination was in error. If
the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the
City shall have the right to terminate the contract and seek civil
remedies pursuant to Florida Statute Section 215.4725.
1.47 Prohibition Against Considering Social, Political or
Ideological Interests in Government Contracting
Bidders are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Bidder's social, political,
or ideological interests when determining if the Bidder is a
responsible Bidder. Bidders are further notified that the City's
governing body may not give preference to a Bidder based on
the Bidder's social, political, or ideological interests.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1.48 Compliance with Anti-Human Trafficking Laws
Contractor must submit the Affidavit that is attached to this
agreement. Entity does not use coercion for labor or services as
defined in Section 787.06, Florida Statutes. (Source: § 787.06
(13), Florida Statutes – Human Trafficking). Submitting a false
certification shall be deemed a material breach of contract.
End of Section
11
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 2
Special Terms and Conditions
2.0 BACKGROUND OF THE CITY:
The City of Sunny Isles Beach, Florida (the “City”) occupies 1.78 square miles in the northeastern
corner of Miami-Dade County, the most populated county in the State of Florida. With an
estimated population of 23,253, Sunny Isles Beach ranks 15 in population amongst the 34
municipalities in the County. The City is located on a barrier island bounded by the Atlantic Ocean
on the east and the Atlantic Intracoastal Waterway on the west and has been developed primarily
for residential purposes. Sunny Isles Beach is known as a coastal oasis with pristine beaches and
eleven family-friendly parks. With a strong focus on safety, community engagement and forward-
thinking, the City of Sunny Isles Beach is a prosperous and collaborative municipality offering an
assortment of programs and services primarily for its residents. The City is committed to bridge
building with the multicultural community members who call the City of Sunny Isles Beach their
home.
2.1 SCOPE OF WORK:
The City of Sunny Isles Beach, “City” is seeking proposals from qualified “Contractors”/
“Proposers” to provide holiday lighting and decorations at various locations throughout the City,
including Parks, Rights-of-Way, and Facilities in accordance with the terms, conditions, and
specifications contained in this Request for Proposals “RFP”. The City invites creative proposals
for holiday lighting and decorations that creates a unique and memorable experience for anyone
living and visiting Sunny Isles Beach during the holiday season. The Proposer will be responsible
for the design, installation, maintenance, removal and storage of all Proposer-provided lights and
decorations. The lighting and decoration shall be installed, maintained, stored, and removed
during the holiday season between mid-November and early January (the “Holiday Lighting
Season”). For the 2026 holiday season, the lighting and decorations shall be installed and ready
for lighting no later than November 16, 2026, and complete removal by January 31, 2027.
City-Owned Décor: The City is already in possession of the following decorations: three indoor
menorahs, and two additional outdoor menorahs. Please do not duplicate these pieces in your
design. The City will install these pieces.
Intended colors: The selected vendor shall provide holiday lighting in neutral, non‑holiday‑specific
colors.
Display: Decorations must feature an inclusive variety of symbolic holiday lights and decorations.
2.2 BUDGET
The City’s annual budget for holiday décor is approximately $200,000 to $250,000. While the City
welcomes proposals that include citywide décor, including all parks and interior facilities, the
primary focus should be on highly visible areas along Collins Avenue (Rights-of-Way) and larger
parks: Heritage Park, Town Center Park, Samson Oceanfront Park, and Gateway Park. The City is
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
open to creative proposals and will award a contract based on overall design quality and best
value to the City.
To accomplish this, the City established priorities in the bid sheet. All items in Group 1 must be
bid and assigned a dollar value. The Group 1 price sheet is mandatory to be completed in its
entirety. Items in groups 2 and 3 are optional, however Proposers may not bid in Group 3 unless
all items in Group 2 have been assigned a dollar value. Any items that are not included in the
Proposers’ proposal must include N/A in the dollar value section. All groups must be filled out,
either with a dollar value or N/A, as applicable.
2.3 NON-MANDATORY PRE-PROPOSAL CONFERENCE
A non-mandatory pre-proposal conference will be held on FRIDAY, APRIL 17, 2026 AT 11:00 AM
to discuss the special conditions and specifications included within this solicitation. It is strongly
encouraged that Proposers interested in proposing to this RFP attend the meeting as a tool to be
successful in responding to the City’s solicitation.
Zoom hyperlink: https://us02web.zoom.us/j/81551357115
2.4 MINIMUM QUALIFICATION REQUIREMENTS (MQRS)
I. Please read the MQRs to ensure the Firm meets these requirements prior to submitting a
response to this RFP.
II. ALL MINIMUM QUALIFICATION REQUIREMENTS (MQRS) BELOW (“A” – “D”) MUST BE
SUBMITTED WITH PROPOSER’S RESPONSE.
III. Proposers that do not comply with MQRs may be determined non-responsive and
disqualified.
A. The Proposer and/or Sub-contractor shall hold the proper license in the State of Florida
to perform the Scope of Work set forth within this solicitation to include being registered
as a Certified Electrical Contractor with the State of Florida along with registration to
conduct business in the State of Florida in all required disciplines, as required by the City’s
requirements based on the proposed electrical work Proposing firm must provide a copy
of the applicable license(s) with proposal response.
B. The Proposer must demonstrate a strong documented track record of providing at least
three (3) Commercial Outdoor Holiday Lighting Installation and Maintenance, within the
last five (5) years, 2020-2025.
C. The Proposer shall provide reference letters for no less than three (3) clients in which
the Proposer served as primary contractor for projects similar in size and scope within the
last five (5) years, 2020 - 2025. Please note that the references must be for the same
projects in response to MQR “b” above.
• Provide Three samples of past work demonstrating originality, creativity,
innovation and customization.
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
D. The Proposer must submit its most recent audited financial statements to substantiate
the financial stability of the Proposer, specifically, two years of its most recent certified
business financial statements as of a date not earlier than the end of the Proposer’s
preceding official tax accounting period, together with a statement in writing, signed by
a duly authorized representative, stating that the present financial condition is materially
the same as that shown on the balance sheet and income statement submitted, or with
an explanation for material change in the financial condition. Review will be made on a
Pass or Fail Basis by the city’s CPA. Please note, financial statements are exempt from
public records request
2.5 TERM OF CONTRACT
The awarded contract will commence upon execution by both parties and shall be effective for an
initial two (2) year term, contingent upon the approval of the contract by the City Commission,
unless otherwise stipulated in the Notice to Proceed. The contract shall be contingent upon the
completion and submittal of all required documents. However, in the event funding is not
appropriated on an annual basis during any particular year within the contract period, the
contract may be terminated upon thirty (30) days written notice to the Contractor. In such an
event, the City shall only be responsible for the reasonable value of services performed prior to
the effective date of termination.
2.5.1 OPTIONS TO RENEW – SUBJECT TO NEGOTATIONS
Prior to, or upon completion, of the initial two (2) year term, the City shall have the option, at its
sole discretion, to renew the contract for three (3) additional one-year terms. The Contractor
agrees not to assign or transfer the contract, or any portion thereof, without written approval of
the City.
Prior to completion of each contract term, the City may consider an adjustment to price based on
changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical
Workers (CPI-W): Miami-Fort Lauderdale, FL.
It is the Contractor’s responsibility to request any pricing adjustment under this provision, which
shall not exceed 5%. For any adjustment to commence on the first day of any exercised option
period, the Contractor’s request for adjustment shall be submitted no later than ninety (90) days
prior to expiration of the then current contract term. In no event will the price be increased or
decreased by a percentage greater than the percentage change reflected in the C.P.I. as published
by the U.S. Department of Labor. If no adjustment request is received from the Contractor, the
City will assume that the Contractor has agreed the optional term may be exercised without
pricing adjustment. Any adjustment request received after the commencement of a new option
period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.6 METHOD OF AWARD
After evaluation, the award recommendation must be presented to City Commission for final
approval. Award will be made to the responsive and responsible proposer whose proposal is
determined to be the most advantageous to the City, taking into consideration total cost and all
other evaluation factors set forth in the Request for Proposals.
See section 4 of this solicitation.
2.7 COMPENSATION
The City shall not be liable for any cost increases or escalation associated with labor, services,
materials, equipment or any other costs that may arise during the performance of the Work. In
the event the cost of the Work exceeds the amounts defined in Exhibit A- Compensation, the
Contractor shall pay such excess from its own funds and the City shall not be liable for any excess.
The only exception shall be adjustments to the Contract Price pursuant to written Change Orders,
duly executed by the City and Contractor in accordance with the terms and conditions of the
awarded Contract and with the same formality and dignity afforded the original Contract
.Contractor shall submit invoice for review and processing to Accountspayable@sibfl.net.
Contractor agrees to the following milestone payment terms for the 2026 Holiday
Season:
1. 25% deposit upon execution of this Agreement by all Parties.
2. 7.5% payment at completion of parks and rights-of-way tree wrapping, and pole
decorations, contingent on satisfactory walk-through inspection by City.
3. 7.5% payment at completion of entrance way decorations and parks decorations,
contingent on satisfactory walkthrough inspection by City.
Lines 1 through 3 must be completed by November 02, 2026.
4. 10% payment on December 01, 2026, provided holiday decorations are functioning
satisfactorily.
5. 10% payment on December 15, 2026, provided holiday decorations are functioning
satisfactorily.
6. 40% payment at take-down of all decorations by Contractor, which must be completed
by January 31, 2027.
2.8 INVOICES PAYMENT
If applicable, the Awarded contractor shall submit invoice for review and processing to
Accountspayable@sibfl.net.
15
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
2.9 DELIVERY
F.O.B. Destination.
2.10 BACKGROUND CHECKS – LEVEL 2
The successful Contractor and all personnel employed by them shall be required, at their sole cost
and expense, to pass a criminal background check prior to award of the contract, and every
renewal term, which background check shall be facilitated through the City’s Human Resources
Department. Contractor expressly understands and agrees that a duty is hereby created under
the Contract that requires Contractor to provide ongoing disclosure throughout the term of the
Contract as provided for herein relative to the criminal background screening required by this
Section. The criminal background check shall consist of a Florida department of Law Enforcement
("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC")
criminal records check. Any employee not meeting this requirement will not be permitted to
perform any work pursuant to the Contract, including but not limited to, any city facilities and
parks. The successful Proposer shall be required to coordinate the criminal background checks
through the City by contacting Human Resources at 305-792-1708. The cost of the fingerprints is
$67.75 per person.
2.11 INSURANCE
Upon award, the Proposer shall furnish to the City Manager or his designee, Certificates of
Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
2.11.1 Comprehensive General Liability Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
2.11.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not
be less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate
per occurrence during the initial and any renewal term of this Agreement.
2.11.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
Dollars ($1,000,000.00) per accident. Waiver of subrogation. Contractor agrees to be
responsible for the employment, conduct and control of its employees and for any injury
sustained by such employees in the course of their employment.
2.11.4 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
• Owned Vehicles;
• Hired and Non-Owned Vehicles;
• Employers’ Non -City ship.
Before starting the Work, the Contractor will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written
notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The Contractor agrees that if any part of the Work under the Contract is sub-contracted,
they will require the Sub-Contractor(s) to carry insurance as required, and that they will
require the Sub-Contractor(s) to furnish to them insurance certificates required by the
City in this section.
2.11.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall notify the City
17
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
immediately and the Contractor shall be responsible for securing other acceptable
insurance to provide the coverage specified in this section to maintain coverage during
the life of this Contract. All deductibles must be declared by the Firm and must be
approved by the City. At the option of the City, either the Contractor shall eliminate or
reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to
the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS AN
ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.11 MULTIPLE AWARD
Although the intent is to only award to one Proposer, the City reserves the right to award multiple
Proposers (primary and secondary) as available, by line item, by group, or in its entirety, as
deemed the best interest of the City. The City will endeavor to utilize Contractors in order of
award.
However, the City may utilize other proposals in the event that: 1) the Contractor is unable to be
in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to
do so regardless of reason.
2.12 CLEAN-UP
The Contractor shall properly dispose, at its own cost, of any waste resulting from the work being
performed in an approved facility at an approved site unless otherwise specified in this document.
It is the Proposer(s) responsibility to become familiar with the existing conditions of all the City
areas that are included in this RFP, to determine the type of equipment necessary to successfully
provide the specified services.
2.13 DAMAGE TO PUBLIC OR PRIVATE PROPERTY
If property (public or private) is damaged while contractor is performing work specified or is
removed for the convenience of the work, it shall be repaired or replaced at the expense of the
Contractor in a manner acceptable to the City prior to the final acceptance of the work. Contractor
will be responsible for applying and securing any permits that may be required to complete such
repairs. Such property shall include but not be limited to: existing facilities and all of its
components, site amenities, concrete and/or asphalt surfaces, vehicles, pole structures,
sidewalks, curbs and gutters, driveways, utilities, etc. If the work site has any pre-existing damage,
the Contractor shall notify the Project Manager in writing. Failure to do so shall obligate the
contractor to make repairs per the above section. Contractor must provide protection necessary
to prevent damage to property being repaired or replaced.
2.14 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased under this contract shall be in accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and Health
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the
National Fire Protection Association (NFPA).
2.15 SUBCONTRACTORS
If the Contractor proposes to use subcontractors in the course of providing these services to the
City, this information shall be a part of the bid response. Such information shall be subject to
review, acceptance and approval of the City, prior to any contract award. The City reserves the
right to approve or disapprove of any subcontractor candidate in its best interest and to require
Contractor to replace subcontractor with one that meets City approval.
Contractor shall ensure that all of Contractor’s subcontractors perform in accordance with the
terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s
subcontractors’ performance, and liable for any of Contractor’s subcontractors’ non-performance
and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at
Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify
and hold harmless the City and the City’s officers, employees, and agents from and against any
claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any
award of costs, by or in favor of any Contractor’s subcontractors for payment for work performed
for the City.
2.16 E-VERIFY
Florida Statute 448.095 directs all public employers, including municipal governments, to verify
the employment eligibility of all new public employees through the U.S. Department of Homeland
Security’s E -Verify System, and further provides that a public employer may not enter into a
contract unless each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor,
the subcontractor must provide the contractor with an affidavit stating that the subcontractor
does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny
Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and
new employees hired by the contractor during the contract term. Further, the contractor must
also require and maintain the statutorily required affidavit of its subcontractors. It is the
responsibility of the awarded Contractor to ensure compliance with E-Verify requirements (as
applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as
usual, retain the I-9 Forms for inspection.
2.17 PUBLIC RECORDS LAW
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
END OF SECTION
20
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF WORK
Proposals will be considered only from Proposers which are regularly engaged in such business as
described in this package. The Proposer shall have a lighting crew trained and experienced in
maintaining and restoring the holiday lighting systems, including LED lights sets. Additionally,
Proposer shall maintain a 24-hour per day, 7 day per week primary and secondary point of contact
during the Holiday Lighting Season, to which outages and other problems can be reported.
Additional requirements include but is not limited to:
• The awarded Contractor shall respond within eight hours by being on site at the
designated area upon notification by the City or its designated representative of a request
to address a reported problem. Proposer shall ensure that all City holiday lights and
decorations are functioning by 5:00 p.m. each day during the Holiday Lighting Season.
• Ongoing maintenance and repair of rented lights and decorations throughout the holiday
season at no additional cost to the City. This includes the replacement of any lights or
decorations that are defective or damaged, ensuring that all installations remain fully
operational.
• The awarded Contractor shall provide regular inspections by the Contractor to ensure
that all rented lights and decorations are functioning correctly throughout the holiday
season.
• Multiple power sources are available at each location. The Vendor shall route all power
and electrical cabling in a neat, orderly, and safe manner, using outdoor-rated extension
cords for all decorative elements. All cords and cable connections shall be properly
secured, concealed where practicable, and maintained so as to prevent tripping hazards,
damage, and exposure to weather or other unsafe conditions.
• The awarded Contractor shall supply all lifts and other materials necessary to safely and
successfully install, maintain and remove lights and decorations.
Design Timeline:
A detailed project implementation plan shall be provided to City staff by July 1 of each contract
year.
Timeline for Installation:
Dates may change, due to weather or other circumstances, nonetheless proposer will not be
considered if not available to meet needs for the dates below:
• A walk-thru by the City in August to ensure all power and outlets are fully functioning,
followed by a full report by Contractor in writing of any deficiencies and a scheduled
follow-up walk through of any that were found to be insufficient, no later than
September 15, 2026.
• All street pole décor, right-of-way décor and all tree wrapping, both on street and in
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
parks, shall be installed by Contractor no later than October 15, 2026.
•All park décor shall be installed by Contractor no later than November 2, 2026, or prior.
o Installation of all contracted items must be completed by November 02, 2026 or
prior, upon written approval from the City and powered on when requested, no
later than November 16, 2026.
o For subsequent years, the awarded Contractor is required to work with the City to
determine the agreed upon installation schedule, which is intended to be very
similar to the above 2026 timeline.
o All lights must be programmed on timers to be lit no later than 5:30 p.m.
o All electrical cords, extensions cords, cord coverings shall be provided by the
Contractor.
Timeline for removal of decor:
o Removal must be completed by January 11 through January 31, 2027, prioritizing
the restoration of parks to their original pre-holiday condition.
o For subsequent years, removal of lights and decorations shall be done no later than
the second week of January.
City-Owned Décor: The City is already in possession of the following decorations: three indoor
menorahs, and two additional outdoor menorahs. Please do not duplicate these pieces in your
design. The City will install these pieces.
Intended colors: The selected Contractor shall provide holiday lighting in neutral,
non‑holiday‑specific colors.
Display: Decorations must feature an inclusive variety of symbolic holiday lights and decorations.
Design and Furnish at the following locations:
Proposers shall provide detailed drawings and explanations of their lighting plan each year.
The Proposer must propose equipment/services for award by the following locations:
GROUP 1 – A1A STREET POLE DÉCOR
A.A1A Street Pole Décor (161 light poles) – Multi-colored lit decoration
B.Collins Avenue (Median) Medjool Palms – Quantity 56, Royal Palms – Quantity 92
C.Sunny Isles Boulevard (163rd Street East Bound)
•Medjool palm trees, quantity 65
•Street light poles, quantity 18
•Various Palms
D.North Entrance
E.William Lehman Causeway Entrance
F.South City Entrance
G.Gateway Park (151 Sunny Isles Blvd, Sunny Isles Beach, FL 33160) – minimum requirement
is exterior décor that meets or exceeds visual impact of 2025 décor, which consisted of:
•Oak Trees, (wrap trunk and canopy), quantity 22
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
• Date Palms, quantity 8
• Menorah
• Gateway Park Décor
GROUP 2 – PARKS, RIGHT-OF-WAYS, AND FACILITIES
Park Lighting
A. Heritage Park (19200 Collins Ave, Sunny Isles Beach, FL 33160) – minimum
requirement is décor that meets or exceeds visual impact of 2025 décor, which
consisted of:
• Medjool Palm trees, (wrap trunk, up to fronds), quantity 26
• Fountain wall (decoration on or around facing Collins Avenue)
B. Samson Park (17425 Collins Ave, Sunny Isles Beach, FL 33160) – minimum
requirement is décor that meets or exceeds visual impact of 2025 décor, which
consisted of:
• Medjool Palm trees, (wrap trunk, up to fronds), quantity 11
• Various Palm Trees (Coconut, Triple Christmas), quantity 40
C. Intracoastal Sports Park (Collins Avenue, 159 to 163 Street, Sunny Isles Beach, FL
33160)
• Open to proposal
D. The Spot (215 185 Street, Sunny Isles Beach, FL 33160)
• Medjool Palm trees, quantity 2 (wrap trunk, up to fronds)
• Lights on front building façade
E. Town Center Park (17200 Collins Avenue, Sunny Isles Beach, FL 33160)
• Open to proposal
Facilities
A. Government Center (18070 Collins Avenue) – minimum requirement is décor that
meets or exceeds visual impact of 2025 décor, which consisted of:
• Exterior - Medjool Palm trees, quantity 6 (wrap trunk, up to fronds)
• Interior - 10’ Christmas Tree for Lobby
B. Pelican Community Park (18115 North Bay Road) – minimum requirement:
• 7’ Christmas Tree for Lobby (ceiling height is 9’)
C. Gateway Center (151 Sunny Isles Boulevard) – minimum requirement:
• 8’ Christmas Tree for Lobby (ceiling height is 10’9”)
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
GROUP 3 - RIGHT-OF-WAYS
A. 74th Street – Pole Décor
B. 172nd Street – Pole Décor
C. North Bay Road (between 172nd Street & 163rd Street) – Pole Décor
D. Kings Point Drive – Pole Décor
E. Monument Signs- 9
F. Intracoastal Sports Park – Façade
G. Pedestrian Bridge (163rd WB)
H. Pedestrian Bridge (between 174th Street & 172nd Street) – Pole Decor
GROUP 4 - EVENT AT GATEWAY PARK
Event at Gateway Park (151 Sunny Isles Boulevard) – open lawn
Open to proposal – light/music display that can be repeated nightly for up to 2 weeks, minimal
damage to lawn. To be up for approximately 2 – 3 weeks.
3.2 MAINTENANCE OF TRAFFIC
This section is applicable to any task requested in this RFP that involves traffic of any kind. Any
Work performed in the public right-of-way will require the prior approval of the appropriate
public agencies. These public agencies include, but are not limited to, the City, Miami-Dade
County Public Works Department, and FDOT. The Proposer shall include all appropriate traffic
control devices that conform to an approved Maintenance of Traffic (MOT) plan. The cost of the
MOT shall be taken into consideration and all traffic control costs shall be a part of the unit price
bid and shall not be paid for separately. This shall apply throughout this entire RFP.
3.2.1 MOT OF RIGHTS-OF-WAY
Maintenance of Traffic shall be in accordance with the current edition of the Florida
Department of Transportation, Standard Plans and Specification for Road and Bridge
Construction, and the Manual on Uniform Traffic Control Devices, as minimum criteria.
This note should be included under all proposal items that may include work on both
FDOT and all City roadways. All traffic control costs shall be a part of the unit price bid
and shall not be paid for separately.
3.2.2 The awarded Contractor is responsible to have required FDOT certification, including but
not limited to those in Section 2.2.B, for initiating, installing, and maintaining all
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
temporary traffic control devices within FDOT rights-of-way in accordance with the latest
FDOT standard specifications.
3.2.3 Due to construction projects within the City, FDOT may require that tree pruning be
completed at night.
No lane closures, other than in case of an emergency, is allowed, during the time periods
of 6:00 AM – 9:00 AM and 4:00 PM – 7:00 PM. The Contractor is responsible to perform
the work in accordance with FDOT requirements at no additional cost to the City. If a lane-
closure is needed in interior streets, approval must be obtained from the city prior to
lane-closure.
3.3 LIQUIDATED DAMAGES:
The City reserves the right to assess liquidated damages if the Contractor fails to promptly address
maintenance issues or if the holiday lighting is not fully functional during the specified period. If
the Contractor does not repair or replace any non-functional lights or decorations within 8 hours
of notification, the City may assess liquidated damages in the amount of $300 per day for each
day the issue remains unresolved. These damages are intended to cover the City’s loss of the
expected aesthetic and functional quality of the holiday lighting.
3.4 STORAGE OF MATERIALS AND EQUIPMENT CONDITION
Broken, damaged or equipment delivered in poor condition will not be accepted by the City.
Replacement equipment must be delivered within eight (8) hours. The Contractor must provide
for own storage of material and equipment, if needed. No on-site storage is permitted at the work
area or other public areas; unless, it is pre-approved by the City.
3.5 EMPLOYEES AND EQUIPMENT REQUIREMENTS
Contractor shall provide licensed and insured technicians to perform all work. Contractor shall
have “on- site” supervisor fully conversant in the safety procedures to be followed in case of injury
and/or accident. All work must be performed following EPA requirements and OSHA safety
standards and regulations. The contractor shall be responsible for injury to persons caused by the
operation of the equipment.
• Contractor shall assign an “On Duty” supervisor who speaks and reads English.
• Contractor shall have its employees refrain from smoking in municipal buildings unless
in those areas designated for smoking.
• Contractor shall provide the City an emergency contact list identifying the names,
positions held, phone numbers, and emails of account manager and/or field supervisor
The Contractor shall supply equipment lifts, ladders, electrical tape, staple guns, tie wraps, and
any other materials needed to safely and successfully install and remove holiday lights. The
contractor shall provide all extension cords, which must be a minimum of 14-gauge wire and
grounded.
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3.6 DELIVERY AND INSTALLATION
Initially, décor shall be delivered, installed and operational at awarded location within the period
noted on the notice to proceed. All delivery and installation costs shall be the responsibility of the
Contractor. The Contractor is responsible for any damage to the park or city facilities incurred
during the contractor’s installation or operational activities. This includes but is not limited to
plant damage, damage to the irrigation system, damage to flatwork, buildings, public art,
electrical systems, sound systems, lighting systems, or park amenities such as trashcans or
benches. At the direction of the City, the Contractor will repair or reimburse the City to repair any
damage.
3.7 MAINTENANCE
The Contractor must operate and maintain the premises in good and safe conditions and in
accordance with industry standards. This maintenance includes, but is not limited to, the
maintenance and repair of all lights and equipment. Other safety or maintenance concerns,
including all interior and exterior structures, building systems, utility systems and connections,
sewer systems and connections, equipment, lighting, sidewalks, paved areas, temporary
structures, gutters, curbs, and fixtures, should be immediately communicated to the City’s
representative. Proposer shall submit a maintenance plan with their proposal.
3.8 LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS
Proposer agrees to comply, subject to applicable professional standards, with the provisions of
any and all applicable Federal, State, County and City orders, statutes, ordinances, rules and
regulations which may pertain to the Services required under the Agreement, including but not
limited to:
a. Occupational Safety and Health Act (OSHA)
b. 7th Edition (2020) of the Florida Building Code (and all referenced standards contained
within)
c. National Electric Code
d. UL Listed
e. Equal Employment Opportunity (EEO)
f. Americans with Disabilities Act (ADA)
g. "Conflicts of Interest" Section 2-11 of the County Code.
The City reserves the right to inspect with or without notice.
3.9 THE CITY’S ROLE AND RESPONSIBILITY
Sufficient power supply shall be provided by the City.
3.10 RELEASE OF LIABILITY
The Contractor shall release and discharge the City of Sunny Isles Beach from any and all liability
for loss of merchandise, goods, equipment or other property of the Contractor or his agents if
26
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
lost, damaged, or destroyed by fire, theft, rain, water, storm, power/utility outages, riot, civil
disobedience, vandalism, or any other cause(s).
3.11 24-HOUR EMERGENCY SERVICE STAND-BY
Professional technicians available 24-hours per day, 7 days a week on a 2-hour response basis, for
all repair and restoration.
3.12 CLEAN UP AFTER PROJECT IS COMPLETED
All unusable materials and debris shall be removed from the City premises. The successful
Contractor shall thoroughly clean up all areas at all times and after the season ends as mutually
agreed with the City’s project manager.
The Contractor shall restore in an acceptable manner to the City all property which, has been
damaged/altered during the execution of the work. The Contractor shall leave the site and
vicinity unobstructed in a neat and presentable condition throughout the entire area.
END OF SECTION
27
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 4
Evaluation Process
4.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation: that includes all documentation, submitted
in the format outlined in this solicitation, of timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these requirements may
result in the proposal being deemed non-responsive.
4.2 QUALIFICATIONS CRITERIA
The recommendation(s) for award shall be made to the City Commission, by the City
Manager, to the responsible responsive Proposer(s) whose proposal is highest rated by
the Evaluation Committee.
ITEM
#
EVALUATION CRITERIA
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion has no points. If
your Firm does not provide all the required MQRs information, your Firm’s proposal
will not be reviewed/evaluated, and your Firm’s submission will be disqualified.
MAXIMUM
POTENTIAL
POINTS
1. FIRM QUALIFICATIONS:
• Experience of the company in providing similar Holiday Light Displays.
• Qualifications and experience of key personnel involved with designing and
implementing the display.
• Administrative Plan - describe management availability, describe Staffing
Plan to accomplish deadline of installation and removal, and describe Safety
Plan for all employees and equipment during holiday light installation and
removal.
30
2. PROJECT APPROACH:
• Proposers shall provide detailed drawings and explanations of their lighting,
including electrical power plan for each year.
• Ability to deliver the project by the proposed timetable.
• Design Plan - describe in full detail with color illustrations a design plan for
lighting and decorations, which would include detailed drawings and
explanations of the lighting plan for each year.
• Repairs and anticipated response time for service calls.
• Briefly describe your maintenance plan for the period the lights will be
installed. i.e., reporting procedure for maintenance requests from City Staff,
and what is included in the overall maintenance price in regard to lights,
lights sets, and decorations needing repair or replacement
• The proposer shall include all appropriate traffic control devices that
conform to an approved Maintenance of Traffic (MOT) plan.
30
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3. REFERENCES:
• Three References are required as a component of due diligence to
determine the capability of the proposing Firm to be able to perform.
• Past performance with the City of Sunny Isles Beach.
• Three samples of past work demonstrating originality, creativity,
innovation and customization.
20
4. PROPOSAL FEES – SUBJECT TO NEGOTIATIONS (TO BE COMPLETED IN EXHIBIT A): 20
TOTAL POINTS 100
4.3 PRESENTATIONS:
The Evaluation Committee may select proposers to conduct oral presentations. Oral
presentations may be scheduled with the Firm(s) as requested by the Evaluation
Committee. The oral presentations are exempt from the public meeting requirements of
s. 286.011 F.S., however will be recorded for public record purposes in accordance with
sec. 119.07(1) F.S. as amended.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussion.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary
and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement
on a contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Information concerning any prior or pending litigation, either civil or criminal,
involving a governmental agency or which may affect the performance of services to
be rendered herein, in which the Proposer, any of its employees or subcontractors is
or has been involved within the last three years.
END OF SECTION
29
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Section 5
Proposal Format
5.0 ELECRONIC PROPOSAL FORMAT
Be sure that the individual signing the Proposal is authorized to commit the Proposer's
organization to the Proposal as submitted. Each page of the Proposal should state the name of
the Proposer, the RFP number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the RFP
will become the property of the City.
Ensure you address Minimum Qualification Requirements, as per Section 2.3.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Company Locations. The company must be authorized by Florida to do business
in Florida
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC), W9 Form
Date Founded
Home office address and telephone number, and local address and phone
number
List of any current litigation that would threaten the viability of the firm or the
performance of this contract
Identify all complaints filed with the State Department of Consumer Affairs,
Better Business Bureau, any other agency maintained for consumer protection,
or in any Florida court, state or federal, against your company within the last
five (5) years that concerned in any manner your delivery of the kinds of
services requested in the RFP. Provide disposition of each.
Proof of insurance
2. Qualifications
Proposer’s relevant experience, qualifications and past performance. Any certificates
shall be included with the solicitation submission and any amendments or renewals.
An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by -item disclosure outlining
how the firm meets or exceeds the requirements of this RFP.
Availability.
Department of Business and Professional Regulation (DBPR) License, if
applicable
Samples of similar past work (preferably with government agencies). A
minimum of three sample projects executed from within the last three years.
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RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
3. Staffing
All employees of the Contractor shall be considered to be at all times the sole employees
of the Contractor, under the Contractor's sole direction, and not employees or agents of
the City of Sunny Isles Beach. Uniforms should be clean, neat and appropriate. Relevant
experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Provide sufficient staff for event, including a designated event
representative assigned to manage the event. The size and experience of the company
staff pool from which staff assigned to the management contract can be drawn.
The composition of the staff team should include;
• The names of the full-time employees in the area responsible for this
contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of
work.
4. Approach / Methodology
Proposers approach methodology to providing the services.
Proposers approach methodology to providing the services requested in this
solicitation.
Submit any additional information that would assist the City in the evaluation on
your proposal.
Overall organization to completing the project.
The Contractor shall submit to the City for approval all plans for any events or
programs at the premises.
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies
must be clearly stated. (See attached Bid Form – Price Proposal)
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
in the last three (3) years of which they have provided services similar in scope and size
of those described herein.
• Each Reference questionnaire (found below) must be signed with contact
person and phone number.
The City retains the right to request any additional information pertaining to the
Proposer's ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
8 Exceptions
List any exceptions taken to the city’s terms.
END OF SECTION
31
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SUBMT TO:
DemandStar.com
REQUEST FOR PROPOSALS
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 AM
05/8/2026
PLEASE QUOTE PRICES F.O.B. DESTINATION, CITY IS TAXED EXEMPT, DELIVERED TO
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Department Date Issued:
4/3/2026
Sealed proposals are subject to the Terms and Conditions of this Request for Proposals and the
accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Bid Submittal, on DemandStar until the above stated time and
date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying
Bid Submittal Requirement.
RFP 26-04-01
CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all proposals
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Purchasing: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
SUBMIT ONE ELECTRONIC SUBMITTAL ACCORDING TO PROPOSAL FORMAT ABOVE AND
AFFIDAVITS
FAILURE TO SIGN PAGE 34 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
32
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REFERENCE QUESTIONNAIRE
It is the responsibility of the proposer to provide a minimum of three (3) different references other than City
of Sunny Isles Beach using this form and providing this information with your submission. Failure to do so
may result in the rejection of your submission.
Giving reference for: (Firm) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Phone: ____________________________________________
Email: ___________________________________________
1.Q: Did the firm perform on a timely basis as required by the agreement and holiday schedule?
A:
2.Q: Was the project manager easy to get in contact with and responsive to solve issues?
A:
3.Q: Would you use the Contractor again?
A:
4.Q: Overall, what would you rate their performance?
A:
5.Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and
correct and are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
33
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
34
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
BID SUBMITTAL FORM
Bid Title: CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees
to submit other documents required by the Bidding Requirements within ten days after the date of the
City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
35
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the Firm agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
36
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT A - COMPENSATION
I. Firm must use this Price Sheet to submit firm’s price for this Project.
II. Firm shall hold the unit Bid Prices firm throughout the Contract period. Firm guarantees response time
necessary to have a crew return to correct unfinished or unsatisfactory services.
III. The City reserves the right to increase, decrease, and/or choose the items and quantities below for the
Project to meet its available budget using the unit prices provided below.
V. An authorized officer per the Firm’s Sunbiz must completed the attached table.
VI. This cost is inclusive of all related expenses including contract administration, technical assistance to
the City, personnel training and certification, services for security, safety, permitting, travel, and
associated actions necessary for the Project by the Proposer as defined in the RFP and Contract. The City
will not accept any additional costs not identified in the Proposer’s proposal.
Proposer may provide additional supporting documents as needed but include the total all-inclusive cost
must be reflected in the tables below.
Item Total $ NTE Amount
Group 1: High Visibility Areas (Primary Locations)
PROPOSER MUST FILL IN. GROUP 1 IS MANDATORY TO BE CONSIDERED FOR BID.
A. A1A Street Pole Décor Price Per Light Pole
$
161 light poles. Multi-colored lit
decoration. $ each
Collins Avenue (Median)
Medjool Palms – Quantity 56
Royal Palms – Quantity 92 $
Sunny Isles Blvd Street Pole Décor & Date Palms (East Bound)
• Medjool palm trees, quantity 65
• Street light poles, quantity 18 $
North City Entrance $
William Lehman Causeway Entrance $
South City Entrance $
Gateway Park
Date Palms: # 8
Oak Trees: #22
Gateway Park Décor $
Group 1 Subtotal: $
37
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
Group 2: Parks, Right of Ways and Facilities (Secondary Locations)
All Sections must be filled-in
Parks:
A. Heritage Park – 26 Date Palms & Park Décor
$ or NA
B. Samson Oceanfront Park - Coconut Palms & Park Décor $ or NA
C. The Spot – Façade & Wrapping of 2 Date Palms $ or NA
D. Intracoastal Park - Date Palms & Park Décor $ or NA
E. Town Center Park $ or NA
Facilities:
J. Government Center - Royal Palms & Lobby Holiday Tree $ or NA
K. Pelican Community Park – Lobby Holiday Tree $ or NA
L. Gateway Center – Lobby Holiday Tree $ or NA
Group 2 Subtotal $
Group 3: Tertiary Locations (Parks, Right-of-Ways, and Facilities Add Ons
All Sections must be filled-in
174th Street – Pole Decor $ or NA
172nd Street – Pole Decor $ or NA
North Bay Road (between 172nd Street & 163rd Street) – Pole Decor $ or NA
Kings Point Drive – Pole Decor $ or NA
Monument Signs- 9 $ or NA
Intracoastal Sports Park - Facade $ or NA
Pedestrian Bridge (163rd WB) $ or NA
Pedestrian Bridge (between 174th Street & 172nd Street) – Pole Decor $ or NA
Group 3 Subtotal: $
38
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
GRAND TOTAL OF ALL GROUPS 1 - 3 $
Group 4: Event at Gateway Park
(NOT INTENDED TO BE INCLUDED AS PART OF THE HOLIDAY LIGHTS DÉCOR BUDGET)
Event at Gateway Park
(Open to proposals)
Group 4 Total: $
Provide itemize breakdown for each location.
39
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT B –
CITYWIDE MAPS OF LOCATIONS, ELETRICAL
UNITS AND TREE COUNT
40
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT C
2025 HOLIDAY DÉCOR
HYPERLINK:
YouTube links:
Horizontal:
https://youtu.be/SsP_fnu04lE
Vertical:
https://youtube.com/shorts/SPxpTnX5eQU?f
eature=share
North Entrance EXHIBIT F
William Lehman Causeway Entrance EXHIBIT G
South Entrance EXHIBIT H
Responding to an
Electronic Bid
5 Step Instructions
Step 1
Many governments are moving
toward requiring bid responses
electronically. Here are the
steps to respond to a bid
Electronically.
•Click on the solicitation name
41
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
EXHIBIT D
DEMANDSTAR ELECTRONIC SUBMITTAL
INSTRUCTIONS
Step 2
Once you are in the
solicitation, you will see the
Bid Details page that is
standard for all solicitations
•When you are ready to submit
your bid, click on “Submit E-Bid
Proposal”
Step 3
Enter information requested page-
by-page and you can see what will
come next via the menu bar on the
left under “E-Bid Progress ”
If there is not a total bid amount in
your submission, please put “0”
Example:a request for qualifications
opportunity may not require a bid amount so
vendors will input “0” under “Bid Amount”
Step 4
After you click NEXT on the Contact
Information page, you will be
directed to enter the documents
required. In this example, they only
ask for one document, however, in
others, they may ask for multiple
documents that each need to
uploaded separately.
TIP:
There is a place for you to add “Supplemental”,
i.e. non-required, documents.
Step 4 continued
TIP:
There is a place for you to add
“Supplemental”, i.e. non-required,
documents.
Step 5
Review Your E-Bid Response,
and if everything is correct,
then press “Submit
Response”
You are done! And the
government to which you’ve
submitted this will
download your responses
and documents and see the
day and time upon which
you submitted your
proposal.
42
RFP 26-04-01 CITYWIDE HOLIDAY LIGHTING & DECORATING SERVICES
CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, RFQ No. ______________ described
as: RFP Event Rides. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based
upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2021.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2021.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.4725]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employm ent eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E-Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit
the E-Verif y web site (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. T he contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2026.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date