HomeMy WebLinkAboutRFQ # 26-07-01 CONTINUING ARCHITECTURAL AND ENGINEERING SERVICES (2)
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
REQUEST FOR
QUALIFICATIONS
RFQ # 26-07-01
CONTINUING PROFESSIONAL ARCHITECTURAL AND
ENGINEERING CONSULTING SERVICES (CCNA)
RELEASE DATE: TUESDAY, JULY 7, 2026
NON-MANDATORY ZOOM
PRE-PROPOSAL CONFERENCE
TUESDAY, JULY 21, 2026 AT 11:00 AM
ZOOM HYPERLINK:
https://us02web.zoom.us/j/87966801991
ALL QUESTIONS DUE: FRIDAY, JULY 17, 2026 AT 5:00 PM
SUBMISSION DUE DATE: TUESDAY, AUGUST 4, 2026 AT 11:00 AM
https://us02web.zoom.us/j/88068529271
SUBMIT ELECTRONIC PROPOSALS TO:
RESPONDENTS SHALL SUBMIT ALL
PROPOSALS ELECTRONICALLY THROUGH
WWW.DEMANDSTAR.COM. THE CITY IS ONLY
ACCEPTING ELECTRONIC SUBMITTALS VIA
DEMANDSTAR AT WWW.DEMANDSTAR.COM
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
TABLE OF CONTENTS
TABLE OF CONTENTS
PAGE NO.
LEGAL ADVERTISEMENT/ NOTICE TO PROPOSER 3
GENERAL TERMS & CONDITIONS 4
SPECIAL TERMS & CONDITIONS 10
SCOPE OF WORK / TECHNICAL SPECIFICATIONS 19
EVALUATION PROCESS 30
PROPOSAL FORMAT 33
BID SUBMITTAL FORM 36
EXHIBIT – EXHIBIT MUST BE REVIEWED BY YOUR FIRM
EXHIBIT A – ELECTRONIC SUBMISSION DEMANDSTAR INSTRUCTIONS
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
PUBLIC ENTITY CRIMES
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT
CONFLICT OF INTEREST STATEMENT
DISPUTE DISCLOSURE FORM
ANTI-KICKBACK AFFIDAVIT
ANTI-BOYCOTT CERTIFICATION
E-VERIFY AFFIDAVIT
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work
as specified.
CONTINUING PROFESSIONAL ARCHITECTURAL AND ENGINEERING CONSULTING SERVICES (CCNA)
RFQ No. 26-07-01
The Specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. Proposers who obtain the RFQ Specifications
from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their proposal
response package may be incomplete.
Sealed PDF proposals will be received by Purchasing and the City Clerk’s office no later than 11:00 AM, on
TUESDAY, AUGUST 4, 2026 via DemandStar.com. Proposals received after this time will not be
considered.
RFQ NO. 26-07-01
DUE DATE AND TIME: TUESDAY, AUGUST 4, 2026 NO LATER THAN 11:00 AM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors
and informalities, and to accept the proposal which best serves the interest of, and represents the best
value to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the
City of Sunny Isles Beach. Potential and actual proposers shall not solicit or otherwise communicate in
any manner whatsoever, directly or indirectly, with the City Commission, City Manager, evaluation
committee members, or City staff, other than Procurement Department personnel, regarding this RFQ
from the time of the RFQ initial release through the award.
A virtual non-mandatory pre-proposal conference is scheduled for Tuesday, July 21, 2026 at 11:00 AM
via Zoom at: https://us02web.zoom.us/j/87966801991. All questions regarding this RFQ shall be directed
in writing to Purchasing by Friday, August 16, 2026 AT 5:00 PM. Questions must be submitted via email
to: Purchasing@sibfl.net.
This RFQ is being procured via the requirements set forth in the Consultants’ Competitive Negotiation
Act (“CCNA”), Section 287.055, Florida Statutes.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a
competitive solicitation are exempt from inspection until such time as the agency provides notice of an
intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies,
whichever is earlier.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
SECTION 1
INSTRUCTIONS TO PROPOSER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY I SLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE I N SPECIAL INSTRUCTIONS
TO PROPOSERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. PROPOSER
AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD F ORM CONTRACT
OF THE PROPOSER REGARDLESS OF ANY LANGUAGE IN PROPOSER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarification must be addressed to the Procurement
Department at Purchasing@sibfl.net by the date mentioned
above. Interpretations or clarifications considered necessary by
the City will be issued by addenda and posted/disseminated by
DemandStar (www.demandstar.com) to all parties listed on the
official plan holders’ list as having received the Bid documents.
Only questions answered by written addenda shall be binding.
Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposer from submitting
their Bid on the required date and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to Proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each
REQUEST FOR PROPOSALS. The information is available on-line
at www.demandstar.com or by calling the Office of the City
Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda
through DemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be accessed through
the internet, the Office of the City Clerk will make good faith
effort to ensure that all registered proposers (those who have
been registered as receiving a Bid package) receive the
documents. It is the responsibility of the Proposer prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on
the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre -Bid
Conference or Bid/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-1703 at lease
five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ
opening. If you are hearing or speech impaired, please contact
the Office of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes "a person or affiliate who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a Bid on a contract to
provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or
repair of a public building or public work, may not submit Bids
on leases of real property to a public entity, may not be awarded
to perform work as a Consultant, supplier, sub-Consultant, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list”.
1.6 PROPOSALS DEADLINE:
Proposals must be submitted no later than the time and date
shown within this document.
1.7 SEALED BID:
Submit electronically via DemandStar.com
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 WITHDRAWAL OF PROPOSALS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence
on the part of the Proposers in preparing the Bid confers no
right for the withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the
Notice to Proposer. It is the responsibility of the Proposers to
ensure that the proposal is submitted in the City’s Demandstar
RFP portal on or before the closing hour and date stated on the
REQUEST FOR QUALIFICATIONS. After the RFQ opening, the
contents of the Bid Form will be made public for the information
of vendors and other interested parties who may be present
either in person or by representative. Proposals that are
submitted/received after the proposal opening time will not be
considered and will not be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect
any/all Proposers’ facilities to determine their capability of
meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Proposers, the
financial position, experience, staffing, equipment, materials,
references, and past history of service to the City and/or with
other units of state, and/or local governments in Florida, or
comparable private entities, will be taken into consideration in
the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City,
its officials, officers and employees harmless and
covenant not to sue the City, it's officials and
employees in reference to their decisions to reject,
award, or not award a Bid, as applicable.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1.11.2 Cancellation: Failure on the part of the Proposers
to comply with the conditions, specifications,
requirements, and terms as determined by the
City, shall be just cause for cancellation of the
Award.
1.11.3 Contract Disputes: If any dispute concerning a
question of fact arises under the Contract, other
than termination for default or convenience, the
Consultant and the City department responsible
for the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the
department with the advice of the City Attorney
shall resolve the dispute and send a written copy of
its decision to the Consultant, which shall be
binding on both parties.
1.12 CONTRACT:
After the Bid award, the City will, at its option, prepare a
Contract specifying the terms and conditions resulting from the
award of this Bid. The Proposer will have ten (10) calendar days
after notification of the award by the City to execute the
Contract and provide the required Performance Bond, if any.
The Proposers who have the Agreement awarded to them and
who fail to execute the Contract and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and
it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to enter
into the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier’s check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City
of Sunny Isles Beach of any of its obligations under the Contract
shall be subject to and contingent upon the availability of funds
lawfully expendable for the purposes of the Contract for the
current and any future periods provided for within the Bid
specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the
contract and/or purchase order. Invoices must bear the
purchase order number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor catalog is mentioned whether or not followed
by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Proposer may
offer equals with appropriate identification, samples, and/or
specifications on such item(s). The City shall be the sole judge
concerning the merits of items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the
City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves
the right to return the product(s) to the seller at the seller’s
expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample
must be labeled with the Proposer’s name and manufacturer's
brand name and delivered by them within ten (10) calendar
days of Proposer’s receipt of the “Notice to Proceed”, unless
schedule indicates a different time. If samples are requested
subsequent to the Bid opening, they should be delivered within
ten (10) calendar days of the request. The City will not be
responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the
total amount that may or may not be purchased from any
resulting Contract or Award. These quantities are for Bid
purposes only and will be used for tabulation and presentation
of the Bid. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered
herein and the percentage rate of discount applies to other
representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed
which would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the
occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet
(MSDS) when applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-
up and compliance of all items under Warranty/Guaranty and
complete all forms for Warranty/Guarantee coverage under the
Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrant that there has been no violation of
copyrights or patent rights in manufacturing, producing or
selling of goods shipped or ordered, as a result of this Bid. The
Proposer agrees to indemnify City from any and all liability, loss,
or expense occasioned by any such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Proposer shall be responsible for obtaining and maintaining
throughout the Contract period his or her city and county local
business tax receipts. Each Proposer submitting a Bid on this
REQUEST FOR QUALIFICATIONS shall include a copy of the
company’s local business tax/occupational license(s) with the
Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the Proposer is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of
Florida.
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Proposer shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, Miami-Dade County, and City of Sunny Isles Beach
Code. Consultants shall include current Miami-Dade County
Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to
furnish these documents or to have required licensor will be
grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance
company authorized to do business in the State of Florida or
otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an
amount equal to 100% of the requirements and shall be
presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage by
the awarded Firm. The required certificates of insurance shall
not only name the types of policies provided, At the time of Bid
submission the Proposers must submit Proof of Insurance as
outlined in the General Conditions section. All required
insurances shall name the City of Sunny Isles Beach as additional
insured and such insurance shall be issued by companies
authorized to issue insurance in the State of Florida. It shall be
the responsibility of the Proposers and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such vendor and the
City of Sunny Isles Beach. Such notification shall be in writing,
and shall be submitted to the City Finance Director thirty (30)
days prior to cancellation of such policies. This requirement
shall be reflected on the certificate of insurance. Failure to fully
and satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager
to implement a rescission of the Bid award without further City
Commission action. The Proposer hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.25 ASSIGNMENT:
The Proposer shall not transfer or assign the performance
required by this Bid without prior written consent of the City
Manager. Any award issued pursuant to the REQUEST FOR
QUALIFICATIONS and monies which may be due hereunder are
not assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or
control of the Proposer changes hands subsequent to the award
of ththe Contract, Proposer shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right
to terminate the Contract upon sixty (60) days written notice, at
City’s sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Proposer shall indemnify, hold harmless, and defend the
City of Sunny Isles Beach, it's officers, officials, agents, and
employees from and against any claims, demands or causes of
action of whatsoever kind or nature arising out of error,
omission, negligent act, conduct, or misconduct of theProposer,
its agents, servants or employees in the provision of goods or
the performance of services pursuant to this Bid and / or from
any procurement decision of the City including without
limitation, awarding the Contract to the Proposer.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
specification requirements. Upon written notification of
rejection, items shall be removed within (5) calendar days by the
Proposer at its own expense and redelivered at its expense.
Rejected goods left longer than thirty (30) calendar days will be
regarded as abandoned and the City shall have the right to
dispose of them as its own property. Rejection for non-
conformance or failure to meet delivery schedules may result in
the Proposer being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Proposer, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposer responsible for any excess costs occasioned or
incurred thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary Proposer
cannot provide an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the intent of
the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other
Contract/Contract Documents, the following terms shall have
the meaning indicated which shall be applicable to both the
singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance
with the Contract/Contract
Documents subject to waiver of
claims.
Contract: The written Contract (between the
City and the Proposer covering the
Work to be performed, and the terms
and conditions, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify
or interpret the Contract Documents,
Drawings and Specifications, by
addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Bid or Proposal: The offer of the Proposers submitted
on the prescribed form setting forth
the prices for the Work to be
performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work. As used
herein, “Firm”, “Proposing Firm”,
“Vendor,” “Contractor,” and “Bidder”
shall have the same meaning as
“Proposers”. In any resultant
Contract, the Proposer as defined
herein, shall mean the Contractor.
Bonds: Bid, performance bond and other
instruments of security, furnished by
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
the Proposer and its surety in
accordance with the Contract
Documents and in accordance with
the law of the State of Florida.
Change Order: A written order to the Consultant
signed by the City authorizing an
addition, deletion or revision in the
Work, or an adjustment in the
Contract Price or the Contract Time
issued after execution of the Contract.
City: City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach,
Florida 33160.
Contract
Documents: Contract Documents shall include,
Instructions to Proposers,
Contractor's Bid, the Bonds, the
Notice of Award, the Contract
between the City and Consultant as
well as any addenda thereto, these
General Conditions, Special
Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
REQUEST FOR QUALIFICATIONS,
Insurance Certificates, Change Orders
and Acknowledgment of
Conformance with the City of Sunny
Isles Beach.
Contract Price: The total monies payable to the
Consultant under the Contract
Documents.
Contract Time: The initial term and renewal terms, if
any, of the resultant Contract.
Contracting Officer: The individual who is authorized to
sign the Contract Documents on
behalf of the City’s governing body.
Consultant: The person, firm or corporation with
whom the City has executed a
Contract.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City
which clarifies or interprets the
Contract Documents or orders minor
changes in the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by
both parties, (b) a Change Order, (c) a
written clarification or interpretation
if issued by the City, or (d) a written
order for minor change or alteration in
the Work issued by the City. A
modification may only be issued after
execution of the Contract.
Notice of Award: The written notice by City to the
apparent successful Proposers stating
that upon compliance with the
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Contract to it.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which
is to be used by the Consultant in
requesting progress payments.
Supplier: Any person or organization who
supplies materials or equipment for
the Work, including that fabricated to
a special design, but who does not
perform labor at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Work
under the Contract Documents,
including all Improvements, build-out
obligations, labor, materials,
equipment and other incidentals, and
the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims,
approvals and disapprovals required
to obtain compliance with Contract
requirements. Written notice shall be
deemed to have been duly served if
delivered in person to the individual
or to a member of the Consultant or
to an officer of the corporation for
whom it is intended, or to an
authorized representative or such
individual, firm, or corporation, or if
delivered at or sent by registered mail
to the last business address known to
them who gives the notice. Unless
otherwise stated in writing, any notice
to or demand upon the City under the
Contract shall be delivered to the City.
1.31 PROPOSAL AWARD:
The City reserves the right to reject any and all proposals at its
sole discretion. Proposals shall be awarded by the City after the
City performs all necessary searches, inquiries, exploration, and
analysis of the Bids. The RFQ shall be awarded a pre-qualified
contract to the highest ranked responsive and responsible
Proposer(s) whose Bid best serves the interests of and
represents the best value to the City. No Notice of Award will be
given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to
perform the Services as described in this RFP, ITB, RFQ or ITQ,
as substantiated by the required professional experience, client
references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City’s
established standards, as well as the financial capability of the
Proposer to perform the Work in accordance with the Con tract
Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and
who does not meet the City’s satisfaction, even though the
Proposer may be the lowest dollars and cents Bid. In analyzing
Bids, the City will also take into consideration client references,
past work experience and work product, and proven ability to
satisfactorily perform. If the Contract is awarded, the City will
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CITY OF SUNNY ISLES BEACH
18070 Collins Ave. | Sunny Isles Beach, FL 33160
305.792.1707 | sibfl.net | Purchasing@sibfl.net
issue the Notice of Award and give the successful Proposers a
Contract for execution within ninety (90) days after opening of
Bids. The City specifically reserves the right to award the
Contract to a proposer who is not necessarily the lowest dollars
and cents proposer on the basis of the results of these queries
and investigation(s).
1.32 EXECUTION OF CONTRACT:
The Contract, the Performance Bond, the Certificates of
Insurance, and such other Documents as required by the
Contract Documents shall be executed and delivered by
Consultant to the City within ten (10) calendar days of receipt of
the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Consultant will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Consultant observes that the Specifications are at variance
therewith, they will give the City prompt written notice thereof,
and any necessary changes shall be adjusted by an appropriate
modification. If the Consultant performs any Work knowing it
to be contrary to such laws, ordinances, rules and regulations,
and without such notice to the City, Consultant will bear all costs
arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed
by the State and/or Federal Government. Florida Sales Tax
Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars
($25.00) and other valuable consideration, the Consultant shall
defend, indemnify and hold harmless the City, its officials,
officers, agents and employees, from or on account of any
injuries or damages, received or sustained by any person or
persons during or on account of any operations connected with
the Work described in the Contract Documents, or by or in
consequence of any negligence in connection with the same; or
by use of any improper materials or by or on account of any act
or omission of the said Consultant or his Sub-Consultant, agents,
servants or employees. The Consultant will defend, indemnify
and hold harmless the City and their agents or employees from
and against all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting from the performance
of the Work, provided that any such claim damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property
including the loss of use resulting wherefrom and (b) is caused
in whole or in part by any negligent act or omission of the
Consultant, Sub-Consultant, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them
may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of
competent jurisdiction determines that Sec. 725.06 (2), F.S. is
applicable to this Work, then in lieu of the above provisions of
this section the parties agree that Consultant shall indemnify,
defend and hold harmless the City, their officers and
employees, to the fullest extent authorized by Sec. 725.06 (2)
F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City,
or its officials, officers, or employees,by reason of any such
claim or demand, Consultant, upon written notice from City
shall defend such action or proceeding by counsel satisfactory
to City. The indemnification provided above shall obligate
Consultant to defend at its own expense or to provide for such
defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be
brought against City, excluding only those which allege that the
injuries arose out of the sole negligence of City, which may
result from the operations and activities under Contract
whether the Work be performed by Consultant, its Sub-
Consultants, or by anyone directly or indirectly employed by
either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical
Specifications.
1.37 CITY MAY TERMINATE: If the Consultant is
adjudged bankrupt or insolvent, or if they make a general
assignment for the benefit of their creditors, or if a trustee or
receiver is appointed for the Consultant or for any of their
property, or if they file a petition to take advantage of any
debtor’s act, or to reorganize under bankruptcy or similar laws,
or if they repeatedly fails to supply sufficient skilled workmen or
suitable materials or equipment, or if they repeatedly fail to
make prompt payments to Sub-Consultants or for labor,
materials or equipment or they disregard laws, ordinances,
rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City, of if
they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other
right or remedy and after giving the Consultant and the surety
ten (10) days written notice, terminate the services of the
Consultant and take possession of the Project and of all
materials, equipment, tools, construction equipment and
machinery thereon owned by the Consultant, and finish the
Work by whatever method they may deem expedient. In such
case the Consultant shall not be entitled to receive any further
payment until the Work is finished. If the unpaid balance of the
Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the
Consultant. If such costs exceed such unpaid balance, the
Consultant will pay the difference to the City. Such costs
incurred by the City will be determined by the City and
incorporated in a Change Order. If after termination of the
Consultant under this Section, it is determined by a court of
competent jurisdiction for any reason that the Consultant was
not in default, the rights and obligations of the City and the
Consultant shall be the same as if the termination had been
issued pursuant to this document.
1.37.1 Where the Consultant’s services have
been so terminated by the City said termination
shall not affect any rights of the City against the
Consultant then existing or which may thereafter
accrue. Any retention or payment of monies by the
City due the Consultant will not release the
Consultant from liability.
1.37.2 Upon ten (10) days written notice to the
Consultant, the City may, without cause
(termination for convenience) and without
prejudice to any other right or remedy, elect to
terminate the Contract. In such case, the
Consultant shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit
for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous
conditions:
1.38.1 Whenever any provision of the Contract
Documents requires the giving of written notice it
shall be deemed to have been validly given if
delivered in person to the individual or to a
member of the firm or to an officer of the
corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to
them who gives the notice.
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1.38.2 The ContractDocuments shall remain the property
of the City. The Consultant shall have the right to
keep one record set of the Contract Documents
upon completion of the Project.
1.38.3 The duties and obligations imposed by these
General Conditions, Special Conditions and
Supplemental Conditions and the rights and
remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees
and obligations imposed upon Consultant and
those in the Special Conditions and the rights and
remedies available to the City, shall be in addition
to, and shall not be construed in any way as a
limitation of, any rights and remedies available by
law, by special guarantee or by other provisions of
the Contract Documents.
1.38.4 Should the City or the Consultant suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to
the other party within a reasonable time of the first
observance of such in jury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Consultant knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and
governed by the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be
in Miami-Dade County, Florida.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Consultant which relate in any way to the Project, and to any
claim for additional compensation made by Consultant, and to
conduct an audit of the financial and accounting records of
Consultant which relate to the Project. Consultant shall retain
and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Project and
to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Consultant
shall provide City access to its books and records upon five days
written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other
than those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall continue
in full force and effect, and be enforced to the fullest exten t
permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Consultant is an independent Contractor under the
Contract. Services provided by the Consultant shall be by
employees of the Consultant and subject to supervision by the
Consultant, and not as officers, employees, or agents of the City.
Personnel policies, tax responsibilities, social security and
health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Consultant.
1.46 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES:
Pursuant to Florida Statutes Section 287.135, and subject to
limited exceptions contained therein, a company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or
renew a contract with an agency or local governmental entity
for goods or services if at the time of bidding, submitting a
proposal for, or entering into or renewing a contract, the
company is on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel. Consultants must certify
that the company is not participating in a boycott of Israel. Any
contract for goods or services of One Million Dollars
($1,000,000) or more shall be terminated at the City’s option if
it is discovered that the company submitted a false certification,
or at the time of bidding, submitting a proposal for, or entering
into or renewing a contract, is listed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Terrorism Sectors List,
created pursuant to Florida Statute Section 215.473, or is or has
been engaged in business operations in Cuba or Syria, after July
1, 2018. Any contract entered into or renewed after July 1, 2018
shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Consultants must submit the certification that is attached to the
Contract. Submitting a false certification shall be deemed a
material breach of contract. The City shall provide notice, in
writing, to the Consultant of the City’s determination
concerning the false certification. The Consultant shall have
ninety (90) days following receipt of the notice to respond in
writing and demonstrate that the determination was in error. If
the Consultant does not demonstrate that the City’s
determination of false certification was made in error, then the
City shall have the right to terminate the contract and seek civil
remedies pursuant to Florida Statute Section 215.4725.
1.47 Prohibition Against Considering Social, Political or
Ideological Interests in Government Contracting
Proposers are hereby notified of the provisions of section
287.05701, Florida Statutes, as amended, that the City will not
request documentation of or consider a Proposer’s social,
political, or ideological interests when determining if the
Proposer is a responsible Proposer. Proposers are further
notified that the City's governing body may not give preference
to a Proposer based on the Proposer's social, political, or
ideological interests.
1.48 Compliance with Anti-Human Trafficking Laws
Consultant must submit the Affidavit that is attached to the
Contract certifying that it does not use coercion for labor or
services as defined in Section 787.06, Florida Statutes. (Source:
§ 787.06 (13), Florida Statutes – Human Trafficking). Submitting
a false certification shall be deemed a material breach of
contract.
End of Section
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Section 2
Special Terms and Conditions
2.1 PURPOSE OF REQUEST FOR QUALIFICATIONS:
The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami-Dade County,
Florida, seeks to secure qualified and experienced Professional Consulting firms (the “firm” and/or
“Consultant”) to submit statements of qualifications to provide Continuing Professional Services
as required under a continuing services contract for the following disciplines:
• Architects
• Landscape Architects
• General Civil Engineers
• Electrical Engineers
• Surveyors and Mapping
• Environmental/ Coastal Engineering
• Transportation/ Transit / Traffic Engineering
• Construction Engineering & Inspection Services (CEI)
Consultant may seek to be qualified and selected for one (1) or more discipline category. The City
will evaluate and rank Consultants for each type of discipline. The City reserves the right to award
fewer or more contracts for each Type of Work Category, in the best interest of the City.
The City does not guarantee to interested consultants that they will receive work if awarded a
continuing contract for consulting services. Professional services awarded through this RFQ will
be for projects that do not exceed $7.5 million in basic construction cost and for study activity
if the fee for professional services for each individual study does not exceed $500,000 , as
amended. Any professional services awarded through this RFQ will be for Projects not intended
to exceed the thresholds set in Florida State Statute 287.055.
The City, on an as needed basis, will periodically issue specific projects and assignments to the
retained Consultant(s). The selected Consultant(s) shall demonstrate specific experience and
capabilities and must have personnel qualified through education and experience in the specified
discipline(s).
The qualifications and selection of consultants shall be in accordance with Florida Statutes
Section 287.055. The awarded consultants must be currently licensed to practice in the State of
Florida, as required by law.
THE SERVICES TO BE PROVIDED ARE AS FOLLOWS:
a. Study Activities shall mean professional services involving research, investigation
and/or evaluation which result in the presentation of findings, recommendations and/or
general plan for resolving problems or needs, however, it will not involve the preparation
of specific project designs, plans, specifications or other documents that would be used
in obtaining price proposals or awarding construction Contracts.
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b. Continuing Contracts shall mean a contract for professional services for Projects for
which construction Contracts will not exceed the thresholds set in Florida State Statute
287.055 (2) (g) or for work of a specified nature as outlined in the Contract with the City.
2.2 NON-MANDATORY PRE-PROPOSAL CONFERENCE:
A virtual non-mandatory pre-proposal conference will be held on TUESDAY, JULY 21, 2026 at
11:00 AM to discuss the special conditions and specifications included within this solicitation.
No questions that will change the Scope of this RFQ will be answered during the pre-proposal
conference. Consultants have until the deadline indicated on page 1 to submit questions. Oral
statements may not be relied upon and will not be binding or legally effective. As such an
addendum will be issued if any alterations are made to the specifications contained herein.
Zoom Hyperlink: https://us02web.zoom.us/j/87966801991
2.3 CONTRACT TERM
The City expects to award multiple Contracts as a result of this RFQ. The Contract will commence
upon execution by both parties which shall be the effective date succeeding approval of the
Contract by the City Commission. The Contract term shall be for five (5) years.
2.3.1 CONTRACT EXTENSION
In the event services are scheduled to end because of the expiration of the Contract, the
Consultant shall continue the service upon the request of the City Manager, solely for the
purpose and to the extent necessary to complete any unfinished tasks. Task orders issued
during the Contract term and not completed within that time five (5) year period shall be
completed by the Consultant within the time specified in the task order. Each Task Order
may provide that the successful Consultant(s) is to achieve final completion within an
agreed time period determined and agreed upon by both parties from the date appearing
in the Notice to Proceed form for the specified Project. Therefore, the Consultant agrees
to begin each Project in conformity with the provisions set forth in the Task Order and to
perform it with all due diligence, so as to complete the entire work and Project by the
time limits set forth in the agreed Project Schedule for the specified Project. As to such a
Task Order that has deadlines, time will be of the essence unless stated otherwise. The
Consultant shall be compensated for the service at the rate in effect when this extension
clause is invoked by the City.
Upon ten (10) Calendar Days written notice to Consultant, City may, without cause and
without prejudice to any other right or remedy, terminate the Contract for City’s
convenience whenever City determines. Where the Contract is terminated for the
convenience of City, the notice of termination to Consultant must state that the Contract
is being terminated for the convenience of City, the effective date of the termination and
the extent of termination. Services will be paid for through date of termination, and this
shall mean payment for all completed tasks and payment for uncompleted tasks based
upon the percentage of completion of such uncompleted tasks. Consultant shall not be
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paid on account if loss of anticipated profits or revenues or other economic loss arising
out of or resulting from such termination.
2.4 MINIMUM QUALIFICATION REQUIREMENTS (MQR)
2.4.1 To be eligible to respond to this Solicitation, the Proposer must demonstrate that the
Proposer has sufficient qualifications, resources and experience to provide the Services under this
Solicitation.
2.4.2 Any Proposer that fails to meet all the following minimum qualification requirements may
be deemed as “NON-RESPONSIVE”
2.4.3 The Proposer must read the MQRs to ensure your it meets these requirements prior to
submitting a response to this RFQ. All Minimum Qualification Requirements (MQRs) must be
submitted with the Proposer’s Response.
MINIMUM QUALIFICATION REQUIREMENT #1: LICENSING REQUIREMENTS
Submission of evidence must be included with the Proposer’s response indicating that
Proposer’s assigned key professional staff possess all licenses and certifications required
for the proposed discipline(s).
I. The Proposer must as of the submission deadline be registered with the Florida
Secretary of State through Sunbiz and be in “Active” standing.
II. Architects: State of Florida Architecture license under Florida Statute 481 issued
by the State of Florida Department of Business and Professional Regulations.
III. Engineers: State of Florida Engineering license under Florida Statute 471 issued
by the State of Florida Department of Business and Professional Regulations.
IV. At a minimum, Proposers must have at least one (1) team member accredited in
the United States Green Building Council Leadership in Energy and
Environmental Design (LEED).
Proposer is required to possess and submit a valid license certified under Florida Statute
471 and/or 481. Proposer must provide copies of all applicable licenses with their
proposal response.
MINIMUM QUALIFICATION REQUEST #2: EXPERIENCE
Proposer must have held three (3) contracts of similar size and scope as to the requested services
outlined in this RFQ within the past five (5) years, 2020-2025, preferably in government. Provide
three contracts in total that demonstrate sufficient experience that is similar in size and scope.
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MINIMUM QUALIFICATION REQUIREMENT # 3: REFERENCES
The Proposer shall provide completed reference questionnaire letters (page 41 below) for no
less than three (3) clients in which the Proposer served as primary consultant for projects similar
in size and scope within the last five (5) years, 2020 - 2025. Please note that the references must
be for the same projects in response to MQR “2” above.
Please note that the information for the Projects/Contracts for MQR # 2 above must be the same
as the Projects/Contracts provided.
2.5 BASIS OF COMPENSATION
NO SCHEDULE OF FEES SHALL BE SUBMITTED WITH THIS RFQ SUBMITTAL.
The City will contact the short-listed Consultant for the submittal of Hourly Billing Rates, after the
City Commission approves the award of Contract.
If the short-listed Consultant is contacted to submit a proposal, the Consultant agrees to perform
the Professional Services for either:
The proposed hourly rate shall include all labor, direct/indirect overhead, margins/profits,
and travel (all-inclusive). The Hourly Labor Rate as set forth, with a negotiated upset limit.
The Consultant shall be entitled to receive reimbursement for expenses at the
Consultant’s exact cost, which the allowed costs have been included in Consultant’s fee
proposal for each project and approved by the City; or,
A negotiated lump sum fee based on the rates set forth plus approved Reimbursable
Expenses. Approved Reimbursable Expenses shall be paid to the Consultant at exact cost,
and upon proof of payment by Consultant. Anticipated Reimbursable Expenses shall be
included with Consultant original fee proposal.
Consultant may submit invoices at the completion and approval of each task. However, requests
for payment shall not be made more frequently than on a monthly basis. Each invoice shall
designate the nature of work performed and be accompanied by records fully detailing the
amounts stated on the invoice. Invoice payment shall be subject to the satisfactory completion
and acceptance of the work following verification by City personnel. Invoices shall be paid by the
City within thirty (30) days of receipt of the invoice, except for items questioned. The City shall
notify the Consultant of any items questioned. The Consultant shall prepare verification data for
the amount claimed and provide complete cooperation during such investigation of any areas in
the invoice subject to question.
There is a maximum rate cap of $325 per hour per individual billing rate for the initial five (5)
year term.
Invoices should be e-mailed to AccountsPayable@sibfl.net.
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2.6 METHOD OF AWARD
The City intends to pre-qualify multiple Consultants for each professional service category. No
guarantee is expressed or implied as to the total services contracted under this RFQ. Pre-
qualification award does not guarantee any future project to be awarded.
In the event a Consultant is selected for a specific project, the selected Consultant will be required
to negotiate and execute a Contract with the City, which may require City Commission approval
by Resolution. Consultants have the option to qualify for one or more disciplines. After award of
Contract as each project is identified, the awarded Consultant within the required discipline(s)
will be requested to submit cost.
Proposers will be evaluated by relevant experience, preferably with government agencies,
successful past performance, no conflicts of interest, and whose proposal best serves the interest
of and represents the best value to the City in conformity with the criteria set forth herein.
Selection shall be by the evaluation Committee selected by the City.
The City Manager may also reject all proposals received. Section 62-8 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the Consultant to perform the Contract.
• The character, integrity, reputation, judgment, experience and efficiency of the
Consultant.
• The quality of performance of previous contracts with the City and references.
• The previous and existing compliance by the Consultant with laws and ordinances relating
to the Contract.
The City reserves the right to select awarded Consultant(s) within their discipline based on the
following:
• Rotational (Rotating the use of each Consultant within its discipline).
• City sole discretion. The City may select any Consultant within its discipline that it
deems to be in the best interest to the City and most qualified for the project.
2.9 BID BOND AND PERFORMANCE BOND
Intentionally Omitted
2.10 INSURANCE
The Consultant shall provide the City with Certificates of Insurance on all the policies of insurance
and renewals thereof in form acceptable to the City. All policies shall provide that the City shall
be notified in writing of any cancellation of said policy at least thirty days prior to the effective
date of said cancellation.
2.10.1 Comprehensive General Liability Insurance
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Consultant shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of the Contract. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of Sunny
Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury Liability
and Property Damage Liability.
• Name The City of Sunny Isles Beach as an “Additional Insured”.
2.10.2 Umbrella Insurance
Consultant shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not
be less than three Million Dollars ($3,000,000.00) each occurrence and annual aggregate
per occurrence during the initial and any renewal term of the Contract.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the
Homes Act. Employer's Liability Insurance shall be provided with a minimum of One Million
and 00/100 dollars ($1,000,000.00) per accident. Consultant agrees to be responsible for
the employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
2.10.4 Professional Liability Insurance – Subject to negotiations based on Construction Project
Value
Professional Liability Insurance including Errors and Omissions with minimum limits of ten
Million Dollars ($10,000,000.00) per occurrence.
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2.10.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall notify the City of
Sunny Isles immediately and be responsible for securing other acceptable insurance to
provide the coverage specified in this section to maintain coverage during the life of this
Contract. All deductibles must be declared by the Consultant and must be approved by
the City. At the option of the City, either the Consultant shall eliminate or reduce such
deductible or the Consultant shall procure a Bond, in a form satisfactory to the City,
covering the same.
2.11 USE OF SUB-CONSULTANTS
If one or more sub-consultants are to be utilized, the sub-consultant(s) must be clearly identified
and noted in the submittal. The Consultant shall perform with its own organization, contract work
amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the
contract) of the total original contract price. The City must approve any changes in the use of
subconsultants in advance and in writing. No such approval will be construed as making the City
a party to such subcontract or subjecting the City to liability of any kind to any sub-Consultant. No
sub-consultant will under any circumstances relieve the Respondent of its liability and obligation
under any resulting contract. The sub-consultant is subject to the same contractual conditions as
is the Respondent. The successful Consultant shall be responsible for all payments to any sub-
consultants and shall maintain responsibility for all work related to the Project. Neither Successful
Consultant nor any of its Sub-Consultants are considered to be employees or agents of the City.
The Consultant must identify all portions of the Work that Consultant intends to perform through
sub-consultants for each portion of the Work exceeding ten percent of the Work. Within five (5)
working days after the identification of the award to the successful Consultant, the Consultant
shall provide a list confirming the Sub-Consultant that the Successful Consultant intends to utilize
in the Contract, if applicable. The list shall include, at a minimum, the name, and location of the
place of business for each Sub-Consultant, the services Sub-Consultant will provide relative to any
contract that may result from this RFQ, Sub-consultants hourly rates or fees, any applicable
licenses, insurance, references, ownership, and other information required of Consultant, upon
City’s request.
2.12 EVENT OF DEFAULT
An Event of Default shall mean a breach of the Contract by the Consultant. Without limiting the
generality of the foregoing and in addition to those instances referred to herein as a breach, an
Event of Default, shall include the following:
1. The Consultant has not repeatedly delivered service on a timely basis.
2. The Consultant has refused or failed, except in any case for which an extension of time is
provided, to supply enough properly skilled staff personnel;
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3. The Consultant has failed to make prompt payment to subconsultants or suppliers for any
Services;
4. The Consultant has become insolvent (other than as interdicted by the bankruptcy laws), or
has assigned the proceeds received for the benefit of the Consultants’ creditors, or the
Consultant has taken advantage of any insolvency statute or debtor/creditor law or if the
Consultant's affairs have been put in the hands of a receiver;
5. The Consultant has failed to obtain the approval of the City where required by the Contract;
6. The Consultant has failed in the representation of any warranties stated herein.
2.13 BACKGROUND CHECKS
The successful Consultant and all personnel employed by them may be required, at their sole cost
and expense, to pass a criminal background check prior to award of the Contract, and every
renewal term, which background check shall be facilitated through the City’s Human Resources
Department. Consultant expressly understands and agrees that a duty is hereby created under
the Contract that requires Consultant to provide ongoing disclosure throughout the term of the
as provided for herein relative to the criminal background screening required by this Section. The
criminal background check shall consist of a Florida department of Law Enforcement ("FDLE")
Florida crime information center/national crime information center ("FCIC/NCIC") criminal
records check. Any employee not meeting this requirement will not be permitted to work at any
city facility. The successful Proposer shall be required to coordinate the criminal background
checks through the City by contacting Human Resources at 305-792-1708.
The cost of the fingerprints is $67.75 per person.
2.14 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Consultant shall comply with all federal, state and local ordinances, regulations,
and rules as well as any other laws that would apply to the proposed project. Such Consultant
costs associated with regulatory requirements shall be included in the project cost whether
depicted specifically or not within the body of the proposal.
2.15 PROPRIETARY RIGHTS
The Consultant hereby acknowledges and agrees that the City retains all rights, title and interests
in and to all materials, data, documentation and copies thereof furnished by the City to the
Consultant hereunder or furnished by the Consultant to the City and/or created by the Consultant
for delivery to the City, even if unfinished or in process, as a result of the Services the Consultant
performs in connection with the Contract, including all copyright and other proprietary rights
therein, which the Consultant as well as its employees, agents, sub-consultants and suppliers may
use only in connection with the performance of Services under the Contract. The Consultant shall
not, without the prior written consent of the City, use such documentation on any other project
in which the Consultant or its employees, agents, sub-consultants or suppliers are or may
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become engaged. Submission or distribution by the Consultant to meet official regulatory
requirements or for other purposes in connection with the performance of Services under the
Contract shall not be construed as publication in derogation of the City's copyrights or other
proprietary rights.
All rights, title and interest in and to certain inventions, ideas, designs and methods, specifications
and other documentation related thereto developed by the Consultant and its sub-consultants
specifically for the City, hereinafter referred to as "Developed Works" shall become the property
of the City.
2.16 PUBLIC RECORDS
IF THE SUCCESSFUL CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL
CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT CITY OF
18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR VIA EMAIL
AT MBetancur@sibfl.net.
END OF SECTION
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SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.1 SCOPE OF SERVICES
A “continuing contract” is a contract for professional services entered into in accordance with all the
procedures of the CCNA between an agency and a Consultant whereby the Consultant provides
professional services to the agency for projects in which the estimated construction cost of each individual
project under the contract does not exceed $7.5 million, and for a study activity if the fee for each
individual study under the contract does not exceed $500,000. Beginning July 1, 2025, and each July 1
thereafter, the department shall adjust the maximum amount allowed on the preceding June 30 for each
individual project in a continuing contract by using the change in the June-to-June Consumer Price Index
for All Urban Consumers issued by the Bureau of Labor Statistics of the United States Department of Labor.
Award of a consultant does not guarantee any future work to be awarded. Services may be required for a
full range of municipal projects including the acquisition, operation or improvement of City lands,
buildings, facilities, utilities and roads, building and structural evaluations to determine building capacity,
development options or other related services, conceptual preforms and development analysis, re-use or
alternative use analysis on existing buildings, project design, design drawings and cost estimates, project
scope development for formally solicitations and other contractual services, permitting and planning
assistance.
Consultants may utilize subconsultants to complete tasks under the Contract with the approval of the City.
When submitting for disciplines, the City will only receive qualifications from the prime Consultant. The
City will review and evaluate any information the prime Consultant submits to display the capability and
experience to perform the services in the select(ed) discipline.
3.2 DISCIPLINE CATEGORIES:
The disciplines and groupings listed herein are not all-inclusive of all the services that may be
required by the City during the term of this contract. Response to this Request for Qualifications
shall indicate each category for which the Proposer wishes to be considered:
1. ARCHITECTS – Services shall include, but shall not be limited to:
• Study phase, design, plan review, cost estimating, interior design, landscape design, space
planning and constructions phase services for miscellaneous renovations, additions, and new
construction projects.
• Provide complete construction drawings and specifications for buildings, building additions,
renovations, and other Projects.
• Provide inspections and plan reviews.
• Provide feasibility study, planning.
• Prepare Preliminary cost estimate.
• Prepare construction solicitation documents.
• Prepare construction cost estimates.
• Provide construction administration if requested by City.
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• Prepare and process permit applications.
• Provide bidding assistance.
• Prepare, process, and administer grant applications.
• Prepare computerized maps and records.
• Provide surveying, aerial mapping, and GIS Services.
• Provide general plan review services.
• Prepare financial, economic, and rate studies.
• Provide plans developed on AutoCAD’s latest version, and copies of a reproducible hard copy
and CD of plans to the City
• Provide general consultation.
• Assist in preparing City ordinances, codes, standards, regulations, and policies.
• As needed, act as the City’s designated representative and architect for various governmental
architectural functions including review of development responses and issue comments
related to compliance with relevant City Codes, participation in Design Review Committee,
issuance or recommendations for issuance of various City permits, and attend meetings at
the City’s request.
• Miscellaneous tasks as requested by the City Manager.
2. LANDSCAPE ARCHITECTS – As per Florida State Statute, Section 481.303, “Landscape Architecture”
means professional services, provided by a Landscape Architect registered/licensed in the State of
Florida, including, but not limited to, the following:
• Consultation, investigation, research, planning, design, preparation of drawings,
specifications, contract documents and reports, responsible construction supervision, or
landscape management in connection with the planning and development of land and
incidental water areas, including the use of Florida-friendly landscaping as defined in s.
373.185, where, and to the extent that, the dominant purpose of such services or creative
works is the preservation, conservation, enhancement, or determination of proper land uses,
natural land features, ground cover and plantings, or naturalistic and aesthetic values;
• Provision of signed and sealed drawings and specifications for landscaping construction
projects
• Develop bid specifications for landscape maintenance services
• Site master planning, analysis and design
• Urban design plans/concept diagrams
• Open space planning, analysis and design
• Development of design guidelines
• Development of Maintenance Standards
• Perform landscape maintenance service inspections
• Renderings
• Provide inspections and plan reviews.
• Beach and Dunescaping
• Active and Passive Park Design
• Irrigation Design, Operation and Maintenance
• Median and Swale Landscaping Design
• Streetscape planning, analysis and design
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• Natural resource planning, analysis and design
• Cost estimates
• Provide plans developed on AutoCAD’s latest version, and copies of a reproducible hard copy
and CD of plans to the City
• Feasibility analysis
• Peer review analysis
• Construction phase services including site inspections and permit assistance
• Tree surveys
• RER tree removal permitting
• Attendance at meetings with City staff and presentations to City Commission
• Provide construction administration if requested by the City
• Prepare and submit signed and sealed construction drawings
• Assist with amending existing landscape ordinances or drafting new ordinances
• Miscellaneous tasks as requested by the City Manager.
3. GENERAL CIVIL ENGINEERS
• Provide civil general engineering services the roadway & drainage improvement, stormwater
wells to pressurized wells by adding pumps, water distribution system, wastewater collection
system and other Civil Engineering projects, which may include roads, bridges, pump stations,
well injections, water and sewer, pipelines, structural components of buildings.
• Provide roadway design services.
• NPDES permitting
• Provide feasibility study, planning.
• Prepare construction solicitation documents.
• Prepare construction cost estimates.
• Prepare and process permit applications.
• Provide bidding assistance.
• Prepare, process, and administer grant applications.
• Prepare computerized maps and records.
• Provide surveying, aerial mapping, and GIS Services.
• Provide general plan review services.
• Prepare financial, economic, and rate studies.
• The General Civil Engineering Services provided shall be in compliance with Federal, State and
local Regulatory Agencies.
• Provide general consultation, street engineering design, technical specification, construction
documents, bidding services, construction administration services, on-site representation,
cost estimates and other street engineering services including but not limited to field
inspections, structural analysis, reports and recommendations for the repair and / or
replacement of the city’s facilities.
• As needed, act as the City’s designated representative for various governmental engineering
functions including review of development responses and issue comments related to
compliance with relevant City Codes, participation in Design Review Committee, issuance or
recommendations for issuance of various City permits, and attend meetings at the City’s
request.
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• Assist in preparing City ordinances, codes, standards, regulations, and policies.
• Miscellaneous tasks as requested by the City Manager.
• Consulting services shall include, but not limited to: development and implementation of leak
detection studies, survey and audit phases of water distribution system leaks, water
conservation analysis, recommendations and related work.
o PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: MECHANICAL, HVAC &
PLUMBING ENGINEERS - Services shall include, but shall not be limited to: study phase,
design, and construction phase services relating to mechanical working drawings, HVAC
working drawings, and plumbing drawings, construction drawings, and related
miscellaneous work.
o PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: STRUCTURAL
ENGINEERING SERVICES – The projects include, but are not limited to, structural
inspection, condition assessment, evaluation of structural integrity, developing master
plans, designing new structures with complete replacement phasing stages, and designing
the rehabilitation and strengthening of existing structures using conventional and
advanced materials, such as composites and fiber reinforced polymers. Nondestructive
testing, under water inspection, nonlinear finite element analysis, and integrity
assessment of structural elements. Design of repair/strengthening techniques and
development of construction documents for all types of structures such as, buildings,
bridges, seawalls, and water and wastewater plant structures.
4. ELECTRICAL ENGINEERS
• Provide general consultation, electrical engineering design, technical specification,
construction documents, bidding services, construction administration services, on-site
representation, cost estimates and other electrical engineering services including but not
limited to street lighting, sport field lighting and the repair and / or replacement of the
electrical systems in other city facilities.
• Preliminary cost estimates.
• Miscellaneous tasks as requested by the City Manager.
• Provide 3-D renderings of projects in hard and electronic copy and in format useable to the
City for the creation of its 3-D database.
5. SURVEYORS AND MAPPING
• Services shall include, but not be limited to: Design survey services relating to meets and
bounds, topography, elevation certificates, GPS data collection and related work.
• Miscellaneous tasks as requested by the City Manager.
6. ENVIRONMENTAL / COASTAL ENGINEERING
• Miscellaneous environmental services and monitoring.
• Including but not limited to: monitoring and mitigation, environmental studies and reports.
• Provide general mitigation consultation for beach and intracoastal waterway, marine, field
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and underwater engineering and marine inspections and survey, sea-wall consultation,
coastal construction supervision, feasibility analysis (economic and engineering) general
reevaluation reports, coastal construction design and permitting services.
• The Consultant should have experience with and be prepared to assist the City in addressing
Public Law 84-99 Flood Control and Coastal Emergency Act, assessment and support related
to emergency funding in the event of a storm striking the City of Sunny Isles Beach.
• The Consultant shall provide design, construction documents, construction administration
and various reports for environmental engineering related projects. Consultant shall apply
for, process and obtain permits from various environmental regulatory agencies, including,
but not limited to Department for Environmental Resources Management (DERM),
Department of Environmental Protection (DEP), and Army Corps of Engineers (ACOE) for City
projects.
o PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: GEOTECHNICAL
SERVICES - Provide general consultation, Geotechnical testing services and reports, on-
site representation and service to secure Geotechnical Services for the City of Sunny Isles
Beach. Required consultation services may include compliance with all applicable Federal,
State, and Local Regulatory Agencies. Consultant shall assess any coastal geotechnical
hazards found within City limits. Methodology may include the development of a
qualitative loss estimation system which utilizes geotechnical field mapping observations
and shoreline retreat predictions to estimate the exposition of critical infrastructure to
hazards posed by shoreline erosion.
7. TRANSPORTATION / TRANSIT / TRAFFIC ENGINEERING
• Provide consulting services, including reports, studies, coordination with community
organizations, construction plans and specifications, estimating and project management.
• Expertise and experience in traffic engineering, transportation planning, street and highway
design, traffic calming design, transit planning, traffic studies, general engineering,
coordination with Miami-Dade County Transit, Metropolitan Planning Organization (MPO),
Miami-Dade County, Florida Department of Transportation, and planning capabilities.
• Transportation Planning services , including Multimodal planning (complete streets, bicycle
and pedestrian facilities, micromobility), corridor and subarea studies, transportation
demand management (TDM) strategies, parking demand and shared parking studies, curbside
and right-of-way management (loading, valet, TNCs, deliveries), school zone planning and
Safe Routes to School, EV infrastructure planning, data collection and analysis (traffic counts,
origin-destination studies, big data sources), development of performance metrics and
mobility plans, grant identification, application preparation, and benefit-cost analysis, public
outreach, stakeholder engagement, and community coordination, and preparation of plans,
studies, reports, and policy recommendations
• Traffic Engineering services including traffic impact studies and operational analyses,
intersection analysis and control evaluations (signals, roundabouts, all-way stop warrants),
traffic signal timing, coordination, and optimization, intelligent Transportation Systems (ITS)
planning and design, speed studies and traffic calming design, Vision Zero/roadway safety
action plans, signing, pavement marking, and roadway lighting plans, Maintenance of Traffic
(MOT) plans, parking operations and utilization studies, construction plans, specifications,
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and cost estimates, and project management, including scheduling, budgeting, and
interagency coordination. Transit Planning services including transit feasibility studies and
service planning, route planning, stop placement, and service optimization, first/last mile
connectivity solutions, shuttle and circulator system planning, transit amenities planning
(shelters, accessibility improvements), ridership analysis and forecasting, integration of
transit with land use and development patterns, evaluation of emerging mobility options
(microtransit, on-demand services), and transit funding strategies and grant support.
8. CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES
• Construction Engineering and Inspection (CEI) services to include contract administration,
inspection, and materials sampling and testing.
• The Consultant must employ at least one professional engineer, registered with the Florida
State Board of Professional Engineers, having training and experience in the area of
Construction Engineering Inspection.
• Cost estimates for work must be provided.
• Inspection Of Construction Projects Including but not limited to Structural, Building,
Plumbing, Mechanical, Electrical, Roofing in Accordance with the requirements of
the applicable Building Codes. with State Law.
3.2.1 CONTINUED
The Consultant(s) may be required to represent the City in matters involving or relating to other
governmental entities at the local, regional, state or national level, pertaining to the
County/State/Federal for any improvement programs, permits or grants in which the City is or
may be an eligible participant or has an interest. Some of the projects requiring professional
engineering and planning services may be funded through federal and state granting authorities.
All federal and state regulations pertaining to any grant related project shall apply.
Professional grant writing
Professional grant writing consultant services encompass the development, preparation, and
writing of grant proposals to secure funding from government entities, foundations, and other
funding organizations. Services may include research and identification of grant opportunities,
strategic planning for funding acquisition, preparation of narratives and budgets, submission of
proposals, and assistance with grant administration and reporting requirements.
Construction/Project Management/Administration
All Consultants may be responsible for providing contract/construction administration/grant
management services to assist City of Sunny Isles Beach staff with the administration and
management of construction contracts and City procedures for successful completion of various
capital projects including, but not limited to, buildings, parks facilities, roadways, bridges,
waterways, transportation and traffic engineering projects, and other City projects as needed.
Professional construction/project management services include, but not limited to pre-
construction services, cost estimating, plan review and comments, constructability input on the
design of a project, construction administration services during the bidding, scheduling,
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construction and close out of assigned construction projects. Consultant must be familiar with
current Federal/State/County and local regulations, policies, processes demonstrate knowledge
and experience pertaining to grants administration, housing requirements, City codes, and
administrative procedures.
3.3 SELECTION OF CONSULTANT FOR CONSULTING SERVICES
The awarded Consultants shall be placed on a pre-qualified list for the disciplines they have been
selected under. The City, at its discretion, shall use the list to select a consultant to engage for the
particular services required. If the selected Consultant does not accept the order, or if the City in
its sole discretion determines the Consultant cannot perform the work, or is not the most
qualified, another Consultant shall be offered the order, and this process shall be repeated until
an order is accepted.
3.4 REQUIREMENTS OF THE CONSULTANTS
Consultants interested in performing these services must exhibit considerable relevant
experience with this type of work, and should emphasize both experience and capability of
particular personnel who will actually perform the work.
The selected Consultants(s) will be responsible for reviewing existing Miami -Dade County, City of
Sunny Isles Beach Codes, Resolutions and Ordinances and State of Florida Building Codes and for
incorporating data into complete construction documents including final construction plans
(working drawings), technical specifications, construction estimates, and related bid documents
necessary for the bidding and construction of the projects.
The selected Consultant(s) will be responsible for obtaining all Federal, State and local permits
and / or approvals from Miami-Dade Water and Sewer, DERM, Environmental, HRS, Miami-Dade
Public Works, the Florida Department of Transportation (FDOT) as necessary and all City of City
of Sunny Isles Beach Building permits necessary for the construction of the projects. Consultants
may also be required to provide review and consulting services to the City on various matters
which do not result in drawings, specifications or construction documents.
Consultants shall agree to indemnify and hold harmless and pay on behalf of the City, for any
liability and/or legal costs arising out of any claims and litigation related to the services provided,
to the extent caused by the negligence recklessness, or intentionally wrongful conduct of the
Consultants in the performance of the contracted services.
3.5 CONTINUING CONTRACT SERVICES
The contracts will be awarded on a qualification basis for each discipline. The Contract will provide
for the fees for services, which Consultant shall charge the City and shall be scope specific. The
City will request a schedule of fees based on a detailed scope of work for specific projects. The
Consultant’s proposal shall further define the scope of work, project timing, fees reimbursable
and sub-consultants. The Consultant’s proposal will either be approved, rejected, or negotiated
by the City. A written Notice to Proceed which may be in the form of a Purchase Order will be
issued before work starts. Consultant shall begin no work without a signed Purchase Order.
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Consultant will be required to commit that the personnel and/or principals named in the proposal
shall remain assigned to the project throughout the period of the contract unless provided for
otherwise in a negotiated contract. No diversion or substitution of personnel or principals will be
allowed without submission of a written request with the qualifications and experience of the
proposed replacement.
3.4 GENERAL DELIVERBLES FOR CITY PROJECTS:
General Deliverables, include but are not limited to:
a. Survey of parcels.
b. Provide a design schedule.
c. Progress reviews shall be required at the 30%, 60%, 90% and 100% design stage for
evaluation and approval by City staff. During schematic design and design development, but
prior to construction design phase, the Consultant will receive input from City staff.
d. Provide construction cost estimates per phase.
e. Provide for all aspects of design including but not limited to coordination of all utilities,
structural, mechanical, electrical, civil, landscape, plumbing, interior design, site design, and
permits as required.
f. Provide full construction plans, specifications and bid sheets.
g. Complete permitting services thru Miami-Dade County and the City.
h. Construction administration for all disciplines
i. Participate in weekly/bi-weekly meetings with City staff and possibly Commission.
j. Consultant should plan to provide energy efficient solutions and enhancements for the
City’s consideration.
k. Act as the Architect/Engineer of Record, respond to all Requests for Information during
construction, ensure the quality of Record Drawings at the end of the construction project.
l. Provide a complete set of revised drawings at the end of the construction project including
all changes from bid set as applicable.
The Consultant shall be responsible for the following, including but not limited to (as applicable):
PHASE 1: STUDY AND REPORT
Identify and analyze requirements of governmental authorities having jurisdiction to approve
portions of the Project. Evaluate various alternate solutions available to the City if described in
the Request for Quotation. After consultation with the City, recommend to City those solutions
which, in Consultant’s professional judgment, best meet City’s requirements for the Project.
Once agreement is in place, prepare a Report. This Report will be accompanied by Consultant’s
estimate of Total Project Cost for each solution which is recommended for the Project, itemized
as follows: estimate of Total Construction Cost, allowances for contingencies, total cost of services
provided by Consultant, and allowances for other items and services included within the definition
of Total Project Costs and identified by the City. Furnish the Report to and review it with the City.
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Revise the report in response to the City’s comments, as appropriate. Furnish ten final copies of
the Report within the stipulated period indicated in the Request for Quotation and Proposal.
PHASE 2: PRELIMINARY DESIGN
On the basis of selection by the City of the recommended solution, or modified solution agreed
upon by City and Consultant, prepare Preliminary Design documents consisting of final design
criteria, preliminary drawings, outline specifications, and written descriptions of the Project.
Based on the information contained in the Preliminary Design documents, submit a revised
estimate of Total Construction Cost, and any adjustment to Total Project Cost known to
Consultant.
Furnish Preliminary Design documents to and review them with the City within the stipulated
period indicated in the Request for Quotation and Proposal.
For the purpose of payment to the Consultant, services under the Preliminary Design Phase will
be considered complete when the Preliminary Design documents have been accepted by the City
as complete.
PHASE 3: FINAL DESIGN/CONSTRUCTION DOCUMENTS
Consultant shall provide Estimates of Construction Costs. Consultant's estimates of Construction
Cost provided for herein are to be made on the basis of industry recognized publications,
historical price lists, or services estimating the current cost of comparable construction in South
Florida.
The Consultant shall provide Final Design based on approval of the Schematic Design Package.
Final design to include but not limited to:
a. Architectural design/documentation
b. Structural design/documentation
c. Mechanical design/documentation
d. Electrical design/documentation
e. Generator design/documentation
f. Elevator design/documentation
g. Plumbing design/documentation
h. Civil design/documentation
i. Landscape design/documentation
j. Interior design/documentation
k. Material research & specifications
l. IT Fiber Connection
m. Security cameras and controlled access in coordination with existing City platforms.
If the Project involves construction or demolition, the Consultant shall prepare, standard
approved Preliminary Designs, modifications, estimated Construction Cost, Construction
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Documents consisting of working drawings and specifications setting forth in detail the work
required for the architectural, civil, transportation, structural, mechanical, electrical, site, and
other work, and the necessary bidding information, general conditions, supplementary conditions
and proposal forms. The Consultant shall submit to the City ten copies of the Construction
Documents, and a further revised Estimate of Total Construction Cost.
Prior to final approval of the Construction Documents by the CITY, the Consultant shall conduct a
preliminary check of any Work products to insure compliance with requirements of any County,
City, State, or Federal agency from which a permit or other approval is required. Consultant shall
prepare all support documents to accompany any necessary permit applications. Consultant shall
respond to all technical questions from regulatory agencies. The Consultant shall modify at no
additional cost to the CITY, Construction Documents in order to acquire the necessary permits.
The Consultant shall signify their responsibility for the Construction Documents prepared
pursuant to this award by affixing his signature, date and seal thereto as required by Chapters 471
and 481, Florida Statutes. If requested, Consultant shall review and analyze the bids received by
the CITY, and shall make a recommendation for award based on the CITY'S Purchasing Ordinance.
Should any component of the design or report not meet applicable regulations or codes in effect
at the time of completion of design, the Consultant shall redesign with no additional cost to the
City.
Consultant shall provide to the City, at no additional cost the specifications on a disc or flash drive,
and drawings and as-built on the latest version of AutoCAD or other media as required by the City.
CONSULTANT'S services under the construction Document Phase will be considered partially
complete when the bid documents are delivered to and accepted by the City, and finally complete
when the CADD drawings are accepted by the City’s Project Manager.
PHASE 4: PERMITTING, BIDDING, & NEGOTIATION
The Consultant shall attend all pre-bid conferences, prepare and distribute minutes. The
Consultant shall issue Addenda through the City’s Purchasing Administrator as appropriate to
clarify, correct, or change Bid Documents.
If Pre-Qualification of bidders is required as set forth in the Invitation to Bid, Consultant shall assist
City in developing qualification criteria, review qualifications of prospective bidders, and
recommend acceptance or rejection of the prospective bidders.
If requested, Consultant shall evaluate bids and bidders, and recommend award to the City. For
the purpose of payment to the Consultant, the Bidding Phase will terminate and the services of
the Consultant will be considered complete upon signing of a Contract with a Consultant, or
cancellation of the project by the City prior to signing of Contract with a Consultant. Rejection of
bids by the City does not constitute cancellation of the project.
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PHASE 5: CONSTRUCTION ADMINISTRATION SERVICES
Consultant shall endeavor to guard the City against defects and deficiencies in the work of
Consultants, and make written recommendations to the City that work fails to conform to the
Construction Documents. Based on such inspections, and the Consultant's Applications for
Payment, the Consultant shall recommend the amount owing to the Consultant, and will issue
Certificates for Payment in such amount. These Certifications will constitute a representation to
the City, based on such inspections and the data comprising the Application for Payment that the
work has progressed to the point indicated. By issuing a Certificate for Payment, the Consultant
will also represent to the City that, to the best of its know ledge, information, and belief, based
on what their inspections have revealed, the work is in accordance with the Construction
Documents.
The Consultant shall revise the Construction Drawings and submit as-built or corrected CADD
drawings to the City to show those changes made during the construction process, based on the
marked-up prints, drawings, and other data furnished by the Consultant.
The Consultant shall prepare construction Change Orders for the City’s approval. The Consultant
shall not authorize any changes in Services or time, no matter how minor, without prior written
approval of City. Should Consultant approve progress payments to Consultant in excess of the
value of the Work performed, and the Consultant defaults, leaving insufficient funds to complete
the Work, Consultant shall reimburse the City for the difference between the amount of the
progress payment actually approved and the amount which should have been approved.
END OF SECTION
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Section 4
Evaluation Process
4.1 Review of Proposals for Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in the solicitation. A responsive proposal is one which
follows the requirements of this solicitation that includes all documentation, is submitted
in the format outlined in this solicitation, is of timely submission, and has the appropriate
signatures as required on each document. Failure to comply with these requirements may
result in the proposal being deemed non-responsive. The contract will be awarded to the
most qualified proposer whose proposal best serves the interest of and represents the
best values to the City in conformity with Section 62-8 of the Code of Ordinances of the
City of Sunny Isles Beach.
4.2 Proposals will be evaluated on the criteria listed below.
MINIMUM QUALIFICATION REQUIREMENTS (MQRs) – this criterion
has no points. If your Firm does not provide all the required MQRs
information, your Firm’s proposal will not be reviewed/evaluated,
and your Firm’s submission will be disqualified.
MAXIMUM
POTENTIAL POINTS
1. Proposer’s Qualifications & Relevant Experience:
➢ Include years of experience, licenses, insurance, etc.
➢ Unique qualifications that the Proposer has to
provide the services.
➢ FDOT Experience (if applicable)
➢ Experience working with regulatory agencies such as
Dade County Traffic Engineering Division, Dade
County Highway Construction and Engineering
Division, and the Florida Department of
Transportation, Department for Environmental
Resources Management (DERM), Department of
Environmental Protection (DEP), and Army Corps of
Engineers (ACOE), if applicable.
15
2. Experience/Qualifications of Key Proposed Personal:
➢ List total number of your firm's key personnel.
➢ Organizational Chart.
➢ Describe how the Project Manager will allocate
his/her time and resources to this Project.
➢ Other experience and qualifications relevant to this
Project.
➢ Current Workload
➢ Provide the relevant qualifications, licenses and
experience of the proposed key staff members from
the Proposer and its sub-consultants who will be
assigned to this Project. Include resumes for all key
staff described, including all subconsultants’ key staff
30
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to be assigned to this Project. The Key staff from
Proposer and subconsultants resumes should include
the following: Relevant qualifications, Professional
Licenses, and experience on similar projects.
3. Approach to Project Management
➢ Cost Control: Describe cost control methods for the
design and construction phases. How did you develop
cost estimates and how often were they updated?
Provide examples of how these techniques were
used and what degree of accuracy was achieved.
Include examples of successful value engineering to
maintain project budgets without sacrificing quality.
➢ Scheduling: Describe the way in which your firm
develops and maintains design and construction
project schedules. Provide examples of how these
techniques were used. Include specific examples of
scheduling challenges, and how your firm helped solve
them.
➢ Quality Control/Quality Assurance
20
4. Previous Similar Projects / References
References must match the three projects you listed for MQR #
3 above.
25
5. Location of Proposer 10
5. Florida Statue 287.055 Section 2.(d) Certified
Minority Business Enterprise Certification, if applicable
No Additional
Points Assigned
TOTAL POINTS 100
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Proposers shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their proposal. All
requested documentation and/or information shall be provided in the Proposal to
confirm that the Proposer has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Proposers failing to meet these requirements
shall be deemed non-responsive. The Proposer shall, at the time of Proposal
submittal, time of award, and throughout the duration of the Contract, continue to
meet the following Pre-qualification Criteria requirements as stated in the Solicitation
Documents.
4.3 Presentations / Interviews
Upon completion of the initial criteria evaluation, the City may elect to shortlist all responsive
proposals and may proceed with conducting oral presentation(s) with the Proposer(s) which
the City Manager or designee deems to warrant further consideration. Should the City require
such oral presentation(s), the Proposer(s) will be notified in advance of appearing before the
City Project Manager(s). The City also reserves the right to request additional materials of
Proposers, including, but not limited to, financial statements, etc. Upon completion of oral
presentation(s) and/or facility site visits, the City will re-evaluate the proposals remaining in
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consideration based upon the written documents combined with the oral presentation(s)
and/or facility site visits.
4.4 Negotiations
The City may award a contract on the basis of initial offers received, without discussions.
Therefore, each initial offer should contain the Proposer’s best terms from a monetary and
technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a
contract, the City reserves the right to terminate negotiations and may, at the City Manager’s
or designee’s discretion, begin negotiations with the next lowest responsible and responsive
proposer. This process may continue until a contract acceptable to the City has been executed
or all proposals are rejected. No Proposer shall have any rights against the City arising from
such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than the
end of the Proposer’s preceding official tax accounting period, together with a statement
in writing, signed by a duly authorized representative, stating that the pre sent financial
condition is materially the same as that shown on the balance sheet and income
statement submitted, or with an explanation for material change in the financial
condition. A copy of the most recent business income tax return will be accepted if
certified financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving a
governmental agency or which may affect the performance of services to be rendered
herein, in which the Proposer, any of its employees or sub-Consultants is or has been
involved within the last three years.
END OF SECTION
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Section 5
Proposal Format
5.0 FORMAT
The individual signing the Proposal must be authorized to commit the Proposer's organization to the
Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RF Q
number, and the page number. The City reserves the right to request additional data or material to
support Proposals. All material submitted in response to the RFQ will become the property of the City.
The City retains the right to request any additional information pertaining to the Proposer's ability,
qualifications, and procedures used to accomplish all work under the contract as it deems necessary
to ensure safe and satisfactory work.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this Proposal, all Proposers must provide the following:
▪ Name of Agency/Company (including any "Doing Business As" names)
▪ Company Locations
▪ Internet Web Site Address (if any)
▪ Details of Entity Business Structure (Corporation, Partnership, LLC)
▪ Date Founded
▪ Home office address and telephone number, and local address and phone
number
▪ List of any outstanding litigation that would threaten the viability of the
Proposer or the performance of this contract
▪ Proof of insurance
▪ Provide a history of any Criminal or Civil Litigation for a five‐year (5) period of
time immediately preceding this Request for Proposal
2. Qualifications
Proposer’s relevant experience, qualifications and past performance, all Proposers must
provide the following:
▪ An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the Proposer meets or exceeds the requirements of this RFQ.
▪ A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
• Project list demonstrating this minimum experience and shall include, at a
minimum: The name, address, and phone number of the owner or owner’s
representative familiar with the work. Specifically list any projects, either
complete or underway, that are located in Miami-Dade, Broward or Palm Beach,
Florida Counties.
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• A list of all commercial clients.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of sub-
Consultants, that will be assigned to this project and experience and qualifications of sub-
Consultants. Resumes of each person should be provided with emphasis being given to
their experience, track record and training in similar work. The following information must
also be included:
• The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
• The composition of the staff team should include:
• The names of the employees in the area responsible for this contract
• Their function in the company.
• The name of the person who will be responsible for the coordination of
work.
• Experience and qualifications of staff and satisfactory record of
performance of staff
• Proposer must identify the name(s) and address(es) of all Sub-Consultants,
suppliers and other persons and organizations including those who are to furnish
the principal services. If requested by City after Bid Opening and before Award,
the successful Proposer shall submit to City additional detail on any or all
SubConsultants or Suppliers including without limitation, pertinent information
regarding similar projects, and other evidence of qualification for each such
SubConsultant, Supplier, other persons or organization. If City, after due
investigation, has reasonable objection to any proposed Sub-Consultant,
Supplier, other persons or organization, it may request the successful Proposer
submit an acceptable substitute without an increase in Bid price.
4. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation:
▪ Suitability of the methodologies and approaches used in achieving tasks
▪ Overall organization to completing the project
▪ Ability to meet desired timelines and deadlines
▪ Work plan explaining how they intend on meeting the established deadlines.
▪ Explain how complaints are handled, and brought to the attention of the City’s
Project Manager.
5. References
Each Proposer must submit a list of three (3) references of Current and Past government
agency clients of which they have provided services similar in scope and size of those
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described herein. No staff at the City of Sunny Isles Beach staff shall be listed as a
reference.
• Each Reference questionnaire (found below) must be signed with contact
person and phone number.
The City retains the right to request any additional information pertaining to the
Proposer's ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
6. Contract Forms
All completed contract forms
7. No Contingent Fees
Florida Statute 287.055(6)(a) requires the following statement, duly signed and notarized,
be included in each submittal:
“The respondent warrants that he or she has not employed or retained any company or
person, other than a bona fide employee working solely for the respondent to solicit or
secure this Contract and that he or she has not paid or agreed to pay any person, company,
corporation, individual or firm, other than a bona fide employee working solely for the
respondent, any fee, commission or percentage, gift or other consideration contingent
upon or resulting from award or making of this Contract.”
By signing and submitting its Proposal the Proposer hereby certifies that it is in compliance
with Florida Statute 287.055(6)(a) regarding contingent fees.
8. Exceptions
Proposers must list any exceptions taken to the terms and condition in this RFQ.
END OF SECTION
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DELIVER TO:
City of Sunny Isles Beach
DemandStar.com
REQUEST FOR QUALIFICATIONS
SECTION 6
BID SUBMITTAL FORMS
OPENING: 11:00 A.M.
8/4/2026
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all
taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Department
Date Issued:
7/7/2026
This Bid Submittal Consists of
Pages 36-43
Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by
reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the
above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the
accompanying Bid Submittal Requirement.
RFQ # 26-07-01
CONTINUING PROFESSIONAL CONSULTING SERVICES FOR ARCHITECTURAL AND ENGINEERING SERVICES
(CCNA)
Proposer Name:
________________________________________
Commodity Code(s):
SUBMIT YOUR PROPOSAL ON DEMANDSTAR.COM
FAILURE TO SIGN PAGE 35 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE
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SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
PROPOSER NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
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6.3 ACKNOWLEDGEMENT FORM
NAME OF COMPANY:
___________________________________________
(Name of Proposer Submitting RFQ)
CHECK DISCIPLINES YOU ARE APPLYING FOR:
1- ARCHITECTS ____
2- LANDSCAPE ARCHITECTS____
3- GENERAL CIVIL ENGINEERS____
a. PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: MECHANICAL,
HVAC & PLUMBING ENGINEERS___
b. PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: STRUCTURAL
ENGINEERING SERVICES ___
4- ELECTRICAL ENGINEERS___
5- SURVEYORS AND MAPPING____
6- ENVIRONMENTAL / COASTAL ENGINEERING____
a. PLEASE INDICATE IF YOUR FIRM HAS A SUB-CONSULTANT FOR: GEOTECHNICAL
SERVICES ___
7- TRANSPORTATION / TRANSIT / TRAFFIC ENGINEERING____
8- CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES____
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QUESTIONNAIRE
MUST BE INCLUDED WITH FIRM’S PROPOSAL
Proposer must list projects of similar project scope fulfilling the following qualification requests:
1. List Project Management Personnel. Personnel cannot be changed without written approval.
Assigned Project Manager:
1.2 Principal-in-Charge:
2. How many years has your organization been in business as a Consultant?
3. List current workload.
4. Is the Proposer subcontracting any part of this work? If so, give details to major key sub-
Consultant’s name, address, phone number and type of work to be performed. Also, indicate the
percentage of the total work to be performed by the sub-Consultant.
5. The business is a (sole proprietorship) (partnership) (corporation) and name of owner:
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6. Has your company ever been debarred or terminated for default on a government contract?
7. Proposer must list any exceptions taken to the terms and condition in this RFQ.
8. Describe the Proposer’s attributes, which make the Proposer best-suited for this project.
9. Proposer is a Certified Minority Business: Yes _______ No_______
10. Specify address of Proposer’s designated office where the majority of work on projects will be
performed:
11. Consultant’s volume of work performed for the City of Sunny Isles Beach as a consultant and as
a sub-consultant – currently and previously.
END OF SECTION
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REFERENCE QUESTIONNAIRE
It is the responsibility of the proposer to provide a minimum of three (3) different references other than City
of Sunny Isles Beach using this form and providing this information with your submission. Failure to do so
may result in the rejection of your submission.
Giving reference for: (Firm) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Phone: ____________________________________________
Email: ___________________________________________
1. Q: Rate the firm’s success in providing their services as it relates to the project.
A:
2. Q: Rate the competence and accessibility of the personnel directing, supervising and
performing the work on your project.
A:
3. Q: Would you use them again?
A:
4. Q: Rate the level of commitment of the firm toward your project. Did the firm devote the time and personnel
necessary to successfully complete your project?
A:
5. Q: Rate the firm’s success at providing the services as specified in the agreement meeting reporting dates
and content?
A:
6. Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and correct and
are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
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BID SUBMITTAL FORM
RFQ # 26-07-01 CONTINUING ARCHITECTURAL AND ENGINEERING SERVICES
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into a Contract with the City of Sunny
Isles Beach to perform and furnish all Services as specified or indicated in the Contract Documents for the Contract
Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of
the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Request for Qualifications and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid
will remain subject to acceptance for 90 days after the day of Bid opening. The Proposer agrees to sign and submit
the Contract and other documents required by the Bidding Requirements within ten days after the date of the City’s
Notice of Award via Commission approval.
In submitting this Bid, the Proposer represents, as more fully set forth in the Contract, that:
▪ The Proposer has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
▪ The Proposer has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Proposer.
▪ This Proposal is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Proposer has not directly
or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the
Proposer has not solicited or induced any person, firm or corporation to refrain from
Bidding; and Proposer has not sought by collusion to obtain for itself any advant age over
any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the successful
Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the Notice
to Proceed.
Proposer Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
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*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE
TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED
REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE
DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS
THE PROPOSER TO THE TERMS OF ITS OFFER.
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EXHIBIT A - ELECTRONIC SUBMISSION INSTRUCTIONS
Responding to an
Electronic Bid
5 Step Instructions
Step 1
Many governments are moving
toward requiring bid responses
electronically. Here are the
steps to respond to a bid
Electronically.
•Click on the solicitation name
Step 2
Once you are in the
solicitation, you will see the
Bid Details page that is
standard for all solicitations
•When you are ready to submit
your bid, click on “Submit E-Bid
Proposal”
Step 3
Enter information requested page-
by-page and you can see what will
come next via the menu bar on the
left under “E-Bid Progress ”
If there is not a total bid amount in
your submission, please put “0”
Example:a request for qualifications
opportunity may not require a bid amount so
vendors will input “0” under “Bid Amount”
Step 4
After you click NEXT on the Contact
Information page, you will be
directed to enter the documents
required. In this example, they only
ask for one document, however, in
others, they may ask for multiple
documents that each need to
uploaded separately.
TIP:
There is a place for you to add “Supplemental”,
i.e. non-required, documents.
Step 4 continued
TIP:
There is a place for you to add
“Supplemental”, i.e. non-required,
documents.
Step 5
Review Your E-Bid Response,
and if everything is correct,
then press “Submit
Response”
You are done! And the
government to which you’ve
submitted this will
download your responses
and documents and see the
day and time upon which
you submitted your
proposal.
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AFFIDAVITS
Affidavit of Compliance with Anti-Human Trafficking Laws
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests, under penalty of
perjury, as follows:
1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida
Statutes. (Source: § 787.06 (13), Florida Statutes – Human Trafficking).
2. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical presence or ☐
online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally known to
me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires:
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2026.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2026.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.135]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2026.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
The undersigned, on behalf of the entity listed below (“Entity”), hereby attests
under penalty of perjury as follows:
1.Entity is not owned by the government of a foreign country of concern, as
defined in Section 287.138, Florida Statutes.
2.The government of a foreign country of concern does not have a controlling
interest in Entity, as defined in Section 287.138, Florida Statutes.
3.Entity is not organized under the laws of a foreign country of concern, as defined
in Section 287.138, Florida Statutes.
4.Entity does not have a principal place of business in a foreign country of concern,
as defined in Section 287.138, Florida Statutes.
5.The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: ____________________, 20___ Signed:
Entity: Name:
Title:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ☐ physical
presence or ☐ online notarization, this ____ day of ______________, 20____, by
_______________________________, as ____________________________ for
_____________________________________________________, who is personally
known to me or who has produced ________________________ as identification.
Notary Public Signature: State of Florida at Large (Seal)
Print Name: My commission expires: