HomeMy WebLinkAboutReso 2026-4050RESOLUTION NO. 2026 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, WAIVING THE BIDDING REQUIREMENTS OF CHAPTER 62 OF THE
CITY'S CODE OF ORDINANCES; APPROVING AN AGREEMENT WITH VETTED
SECURITY SOLUTIONS LLC TO PROVIDE MAINTENANCE AND AS -NEEDED
REPAIRS TO THE CITY'S SECURITY CAMERAS HARDWARE AND SOFTWARE, IN
AN AMOUNT NOT TO EXCEED THREE HUNDRED FORTY-FIVE THOUSAND
DOLLARS AND NO CENTS ($345,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on May 19, 2022, via Resolution No. 2022-3322, the City of Sunny Isles Beach
(the "City") purchased license plate reader ("LPR") and closed-circuit television ("CCTV")
equipment ("Security Environment") from Millennium Products, Inc. through GSA Contract No.
GS-07F-0031W; and
WHEREAS, the City's CCTV, LPR, recording, and related public safety technology systems
are critical public safety assets that support criminal investigations, suspect identification, crime
prevention, traffic safety enforcement, situational awareness, and the monitoring of public
spaces and critical infrastructure throughout the City; and
WHEREAS, the original purchase included a three-year maintenance agreement, during
which Vetted Security Solutions, LLC (the "Contractor") provided preventative maintenance and
technical support services for the City's Security (the "Maintenance Services"); and
WHEREAS, on August 21, 2025, via Resolution No. 2025-3865 following the expiration of
the initial three (3) year maintenance term, the City Commission approved an Agreement with
the Contractor for continued maintenance services for a one (1) year period; and
WHEREAS, the current maintenance term expires on August 24, 2026; and
WHEREAS, the Contractor has expressed their desire and ability to continue providing
the City with the Maintenance Services; and
WHEREAS, the Contractor has extensive experience with the installation and integration
of the City's public safety technology infrastructure and possesses specialized knowledge of the
systems' design, configuration, and operation, making the Contractor uniquely qualified to
provide the required services; and
WHEREAS, pursuant to Section 62-12 of the City's Code of Ordinances, "the City
Commission may authorize the waiver of competitive bidding procedures upon the
recommendation of the City Manager that it is in the City's best interest to do so, to obtain
goods and services which cannot be acquired through the normal purchasing process due to
insufficient time, the nature of the goods or services, or other factors"; and
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WHEREAS, based on the Contractor's specialize knowledge and extensive involvement
with the City's integrated public safety technology infrastructure, the City Manager
recommends waiving the competitive bidding requirements of Chapter 62 of the City's Code of
Ordinances, as it is in the City's best interest to do so; and
WHEREAS, the City Commission wishes to waive the bidding requirements of the City's
Code of Ordinances, and approve a three (3) year Services Agreement with the Contractor to
provide Maintenance Services to the City's Security Environment, an amount not to exceed
Three Hundred Forty -Five Thousand Dollars and No Cents ($345,000.00), which includes an
amount of Ninety Thousand Dollars and No Cents ($90,000.00) for any necessary and
unexpected repairs excluded from the annual Service Plan, attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Waiver of Bidding Requirements. The City Commission hereby waives the
bidding requirements of the City's Code.
Section 2. Approval of Agreement. The City Commission hereby approves the Services
Agreement with the Contractor to provide Maintenance Services to the City's Security
Environment, an amount not to exceed Three Hundred Forty -Five Thousand Dollars and No
Cents ($345,000.00), which includes an amount of Ninety Thousand Dollars and No Cents
($90,000.00) for any necessary and unexpected repairs excluded from the annual Service Plan,
attached hereto as Exhibit "A".
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 20th day of Augu-st, 2026.
Larisa Svechin, Mayor
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Mavrir�i<
cuf,.CMC, City Clerk
Vote:
Mayor Svechin
Vice Mayor Viscarra
Commissioner Joseph
Commissioner Lama
Commissioner Stuyvesant
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
"Oelf '
(lain E. BoIT&d'Ci, City Attorney
Nabors, Giblin & Nickerson, P.A.
✓ Yes)
(No)
Yes)
(No)
Yes)
(No)
es)
(No)
(Yes)
(No)
@BCL@C816AABD Page 3 of 3
239
VETTED
SECURITY SOLUTIONS
SERVICE AGREEMENT
THIS SERVICE AGREEMENT (this "Agreement"), dated as of August 24, 2026 (the "Effective Date"), is by
and between Vetted Security Solutions, LLC ("VSS', a Florida limited liability company with offices at 4185
35th Street N, Saint Petersburg, FL 33714, and the City of Sunny Isles Beach, Florida ("Customer" or
"SIBPD'�, a Florida municipal corporation, with its primary location at 18070 Collins Avenue, 3rd Floor, Sunny
Isles Beach, FL 33160. VSS and Customer are together the "Parties".
WHEREAS, VSS has provided repair and support services to SIBPD under a prior service agreement, and the
Parties wish to renew and restate those services on the terms below;
WHEREAS, SIBPD operates an integrated video surveillance and license plate recognition environment
consisting of equipment sold and installed by VSS together with pre-existing agency equipment that VSS has
integrated into the Avigilon platform; and
WHEREAS, this Agreement governs service labor only and does not sell, warrant or replace hardware, which
remains subject to the applicable manufacturer's original warranty;
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the Parties agree as follows:
1. Scope of Services
1.1 VSS will provide diagnostic, repair and support labor (the "Services' for the systems recorded at
Exhibit A, on an as -needed basis during the Term.
1.2 VSS warrants that: (a) the Services will be performed in a timely, efficient, professional and
workmanlike manner; (b) all personnel assigned will have the necessary skill and training; (c) the
Services will be performed consistent with the standard of care in the industry; and (d) VSS will supply
the support personnel, equipment and tools needed to access and service the covered equipment in the
field.
1.3 This is a labor services agreement. It does not include hardware, parts, software licenses, subscriptions
or consumables.
2. Term and Renewal
2.1 The Term begins on 8/24/26 and runs for the period Customer selects at Exhibit B.1.
2.2 Rate lock. On a 24-month or 36-month Term, the annual fee is held at the Year 1 amount for every
year of the Term. It is not re -quoted, not escalated and not subject to VSS's annual price increase. The
per -device rates at Exhibit B.3 are held on the same basis, so equipment added in a later year of the
Term is covered at the Year 1 rate. Each year remains subject to Section 13.3.
2.3 This Agreement does not renew automatically. Renewal requires a new quotation and a new purchase
order at VSS's then -current rates.
3. Fees and Invoicing
3.1 The annual fee, the invoicing method and all rates are set out at Exhibit B. They are not restated
elsewhere in this Agreement.
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3.2 Payment terms are net 30 days from date of invoice. A processing fee of 3.5% applies to payments
made by credit card.
3.3 Billable work under Section 9 is invoiced separately as performed and is not included in the annual fee.
3.4 Fees are exclusive of any tax, duty, inspection or testing fee imposed by any governmental authority on
the transaction. Customer will either pay such amounts in addition to the fee or provide a valid
exemption certificate.
3.5 The annual fee is earned in full at the commencement of each annual period of the Term. It
is not divisible, not pro -ratable and not refundable. Monthly invoicing is a payment convenience only
and does not alter this.
4. Covered Equipment and Changes to It
4.1 "VSS Equipment" means equipment sold and installed by VSS. "Legacy Equipment" means pre-
existing agency equipment that VSS has integrated into the Avigilon platform but did not sell or install.
Both are supported. They differ only in how replacement labor is billed, under Sections 5.3 and 9.1.
4.2 Baseline Footprint. The device counts recorded at Exhibit A.2 are the Baseline Footprint. The annual
fee is set against it.
4.3 . Substitution. Customer may retire an item and put a replacement in its place at any time at no
change to the annual fee, provided total count and device type stay consistent with the Baseline
Footprint. A retired item that is not replaced does not reduce the fee.
4.4 Newly purchased equipment. Equipment newly purchased from VSS carries its own warranty.
During that warranty period it is covered by the warranty, is not covered by this Agreement, and does
not count against the Baseline Footprint. Coverage under this Agreement begins the day after the
warranty period ends, on the terms in Section 4.5.
4.5 Additions. Equipment added above the Baseline Footprint, and any device type not present in the
Baseline Footprint, is quoted at the per -device rate at Exhibit B.3 and covered from the start date
stated in the accepted quotation. On a 24-month or 36-month Term that rate is held at the Year 1
amount for the full Term, so equipment added in Year 3 is covered at the Year 1 rate. The rate lock on
the annual fee is unaffected.
4.6 Record of coverage. The Baseline Footprint at Exhibit A.2, together with the accepted quotations for
any additions, is the record of what is covered. Equipment that is neither in the Baseline
Footprint nor covered by an accepted quotation is not covered by this Agreement.
S. What the Plan Covers
5.1 Unlimited remote and telephone diagnostic support during staffed hours, for both VSS Equipment and
Legacy Equipment.
5.2 Onsite diagnostic labor for both VSS Equipment and Legacy Equipment, including travel to and from
Customer sites within Miami -Dade County.
5.3 Labor to remove, replace, re -terminate, re -aim, reconfigure and return to service any item of VSS
Equipment, with no labor charge and no limit on how often it is required during the Term.
5.4 Software support, configuration and troubleshooting for the Avigilon Control Center, Vigilant LPR
applications and Hiperwall software recorded at Exhibit A.
5.5 Coordination of manufacturer RMA processing on Customer's behalf, including submission, tracking and
return shipping arrangements. VSS carries no liability for manufacturer turnaround times or outcomes.
5.6 One remote system health review each calendar quarter, per Section 8 and Exhibit C.
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6. Exclusions
The following are excluded from the annual fee. Where Customer asks VSS to perform them, they are quoted
in advance and billed under Section 9.
6.1 WEATHER, ENVIRONMENT AND COASTAL CONDITIONS
• Named storms, hurricanes, tropical storms and tropical depressions, and any damage or loss arising
from them.
• Storm surge, flooding, standing water, wind -driven rain and water intrusion from any source.
• High wind, hail, tornado and waterspout damage.
• Lightning strike, electrical surge, brownout and utility power irregularity.
• Salt air and salt spray corrosion, sand and wind abrasion, humidity, UV degradation and other coastal
environmental wear.
• Storm preparation and post -storm work of any kind, including removal, securing, covering, re-
installation, re -aiming, drying, cleaning and restoration. This work is available under Section 9 and is
scheduled subject to VSS's obligations to other customers during a declared emergency.
• Fire, explosion, earthquake, sinkhole and any other act of God or force majeure event.
6.2 DAMAGE CAUSED BY THIRD PARTIES
• Vandalism, theft, forced entry, tampering, graffiti, riot and civil disturbance.
• Vehicle strike, traffic accident and marine vessel strike.
• Damage caused by third -party construction, roadwork, landscaping, utility work, crane or lift
operations, or by any contractor not engaged by VSS.
• Damage caused by pests, birds, rodents, insects and marine growth.
• Acts of war, terrorism and sabotage.
• Misuse, abuse, neglect, unauthorized modification, and operation outside the manufacturer's published
specification.
6.3 OUTSIDE THE LABOR PLAN
• Hardware, parts, consumables, batteries and media of any kind. All hardware is subject solely to -the
manufacturer's original equipment warranty.
• Labor to remove and replace Legacy Equipment, per Section 9.1.
• Software licenses, subscription fees, license key (CLK) renewals and cloud service fees.
• Faults originating in Customer -supplied network, power, cellular or internet service, including outages
at the Customer's demarcation point.
• New installations, camera additions, relocations, system expansions, and cabling or conduit work not
associated with a repair.
• Repair of equipment previously serviced or modified by a party other than VSS or a VSS-authorized
technician.
• Structural, civil, electrical, roofing and pole or mounting work, and any work requiring a permit or a
licensed trade VSS does not hold.
• Equipment that is neither in the Baseline Footprint nor covered by an accepted quotation for its
addition.
7. Service Levels
Time periods run from the point Customer reports the issue through the support portal or the staffed support
line.
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Acknowledgement
Within four (4) staffed hours.
Diagnosis
Analysis of cause provided within seventy-two (72) hours.
Remote resolution
Attempted first in all cases where the fault permits it.
Onsite scheduling
Where an onsite visit is required, scheduled within five (5) business days of diagnosis, at a
time agreed with Customer.
Repair completion
Within fourteen (14) business days of diagnosis, subject to parts availability and the
manufacturer's RMA timelines.
Escalation
Any issue open beyond the repair window is escalated to the VSS service manager, who
provides Customer with a written status and a revised date.
VSS will complete repairs to specification using OEM parts or the current market equivalent. Service levels are
suspended during a declared state of emergency affecting Miami -Dade County and resume when the
declaration is lifted.
8. Quarterly Remote System Health Review
8.1 Once each calendar quarter VSS performs a remote review of the recording infrastructure and
connected devices recorded at Exhibit A. The scope is at Exhibit C.
8.2 VSS issues a written report within ten (10) business days of each review, identifying any condition
requiring attention together with a quotation for any recommended work not covered by this
Agreement.
8.3 The review is read-only. VSS will not apply firmware updates, configuration changes or license changes
as part of it. Any such work is scheduled separately with Customer's approval.
8.4 The review depends on VSS holding working remote access under Section 11.2. Where remote access
is unavailable for a full quarter through no fault of VSS, that quarter's review is forfeited without credit,
or may be performed onsite as billable work at Customer's election.
9. Billable Work
Rates are at Exhibit B.3.
9.1 Legacy Equipment replacement labor. Diagnostic and troubleshooting labor on Legacy Equipment
is covered by the annual fee. Labor to remove a failed item of Legacy Equipment and install its
replacement is billable.
9.2 Excluded work. Any work arising from a cause listed in Section 6.
9.3 Unfounded service calls. Where VSS is dispatched onsite and no fault is found, or the fault lies
outside the covered systems.
9.4 After-hours work. Work performed at Customer's request outside staffed hours or on a legal holiday,
whether or not the underlying work would otherwise be covered.
9.5 Advance approval. VSS will not perform billable work without a written quotation accepted by
Customer and, where Customer's procurement rules require one, a purchase order. Emergency work
may proceed on Customer's written authorization with the quotation to follow.
9.6 Onsite billable labor is charged in a minimum increment of two (2) hours and in half-hour increments
thereafter.
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10. Support Channels and Hours
10.1 Support portal, open 24 hours a day, 7 days a week: vettedsecuritysolutions.com/support.
Customer may raise a ticket or read knowledge articles at any time. A confirmation email with a ticket
number is issued on submission, and Customer is notified when the ticket is updated or closed.
10.2 Staffed support, 8:00 a.m. to 5:00 p.m. Eastern Time, Monday through Friday, excluding legal holidays:
(727) 440-3245 ext. 1. References in this Agreement to staffed hours mean these hours.
10.3 Remote support is delivered using an industry -standard remote access tool, used at VSS's discretion in
coordination with Customer. Details are available on request.
10.4 VSS will designate a named service contact for SIBPD and will notify Customer in writing of any change.
11. Customer Responsibilities
11.1 Provide safe and timely access to all equipment locations, including keys, escorts, credentials and any
site -specific safety induction required.
11.2 Maintain remote network access sufficient for VSS to reach the recording infrastructure and connected
devices, including VPN accounts and firewall rules. VSS cannot meet Section 7 or perform Section 8
without it.
11.3 Maintain commercial power, network connectivity and internet or cellular service to all equipment
locations. Cellular connectivity to mobile data computers for real-time LEARN access is provided on
Customer -supplied cell cards.
11.4 Report faults through the channels in Section 10 rather than to individual technicians, so that response
times are measurable and issues are not lost.
11.5 Maintain all software licenses, subscriptions and license key (CLK) renewals directly with the
manufacturer. These appear on VSS quotations for budgeting purposes only.
11.6 Notify VSS before adding, removing, relocating or reconfiguring any equipment on the covered systems.
11.7 Maintain property insurance appropriate to the exposures in Section 6.1, and notify VSS promptly of
any loss so that assessment and claim documentation can be arranged.
12. Data, C]IS and Confidentiality
12.1 All video, image, license plate, log and configuration data on the covered systems is and remains the
property of Customer. VSS acquires no right in it and will access it only as necessary to perform the
Services.
12.2 VSS personnel assigned to the account will meet the screening and training requirements of the FBI
OIS Security Policy as applicable to the systems they access, and VSS will provide evidence of
compliance on request. VSS will execute a OIS Security Addendum where Customer requires one.
12.3 Any storage media removed from Customer equipment is sanitized or destroyed to Customer's written
direction, and VSS will provide confirmation.
12.4 Neither Party will disclose the other's confidential information, including camera locations, system
configuration and deployment detail, other than as required by law, including but not limited to,
Chapter 119, Florida Statutes.
13. Termination, Suspension and Non -Appropriation
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13.1 Either Party may terminate for material breach on thirty (30) days' written notice, if the breach is not
cured within that period.
13.2 Customer may terminate for convenience effective at the end of any annual period of the Term on
thirty (30) days' written notice. Consistent with Section 3.5 there is no proration and no refund of the
fee for the then -current annual period, and any unpaid installments for that period remain due.
13.3 Non -appropriation. Customer's obligations in any fiscal year are subject to appropriation of funds by
its governing body. If funds are not appropriated, Customer may terminate at the end of the then -
current fiscal year on written notice and without penalty, with no obligation for any subsequent year.
The fee for the fiscal year in which notice is given remains earned in full and is not refunded.
13.4 VSS may suspend the Services on fifteen (15) days' written notice where undisputed invoices remain
unpaid more than sixty (60) days past due. Suspension does not extend the Term.
14. General
14.1 Sovereign immunity. Nothing in this Agreement waives, extends or alters Customer's sovereign
immunity or the limits of liability under Section 768.28, Florida Statutes.
14.2 Insurance. VSS will maintain commercial general liability, automobile liability, workers' compensation
and professional liability coverage at not less than the limits required by Customer, and will furnish
certificates of insurance naming Customer as an additional insured where required.
14.3 Entire agreement. This Agreement, with its Exhibits and Addendum, is the entire agreement between
the Parties on its subject matter and is the sole statement of the terms on which the Services are
provided. The VSS quotation referenced at Exhibit BA states scope and price only. No terms appearing
on a VSS quotation or invoice, on a Customer purchase order, or posted on VSS's website form part of
this Agreement. This Agreement supersedes the prior service agreement between the Parties, including
any terms and conditions set out in the quotation. under which those services were provided.
14.4 Assignment and subcontracting. VSS may not assign this Agreement without Customer's written
consent. VSS may use subcontracted labor and remains responsible for the performance and conduct of
any subcontractor it uses.
14.5 Governing law. Florida law governs. Venue for any dispute lies in Miami -Dade County, Florida.
14.6 Amendment. This Agreement may be amended only by a written instrument signed by both Parties.
An accepted quotation for an addition under Section 4.5 is not an amendment and does not require
signature.
15. Public Records
VSS will comply with Section 119.0701, Florida Statutes: keeping and maintaining public records required to
perform the Services; providing access on the same terms and conditions as the public agency provides them;
keeping exempt or confidential records exempt; and transferring or destroying records at the conclusion of this
Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CITY CLERK AT:
Mauricio Betancur
(305) 947-0606
mbetancur@sibfl.net
18070 Collins Ave, Sunny Isles Beach, FL 33160
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Docusign Envelope ID: 428437DC-F996-83B3-802C-F28128A21567
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.
VE I SOLUTIONS, LLC
By: AaA,
Name: Ryan Barnett
CEO
Title:
Date:
8/18/2026 1 9:09 EDT
CITY OF SUNN ISLE BEACH, FLORIDA
By:
Larisa Svechin, Mayor
Date:
VETTED SECURITY SOLUTIONS Service Agreement City of Sunny Isles Beach Page 7 of 11
EXHIBIT A
COVERED EQUIPMENT
A.1 SYSTEMS COVERED
Avigilon CCTV hardware
Cameras, recorders and appliances
VSS / Legacy
Avigilon CCTV software
Avigilon Control Center server and client software
VSS
Supporting network hardware
Wireless radio and LAN switching hardware sold and
VSS / Legacy
installed by VSS
Vigilant LPR hardware
Fixed and mobile LPR cameras and controllers
VSS
Vigilant LPR software
LEARN and associated Vigilant applications
VSS
Hiperwall/RTCC/Dispatch
Display wall controllers, senders, receivers and software
VSS
A.2 BASELINE FOOTPRINT
Device counts as at the Effective
Date, across twenty (20) sites. This is the Baseline Footprint referred to
throughout Section 4, and is what the annual fee covers.
CCTV cameras
91 262
353
Recorders / NVRs
6 2
8
LPR cameras
38 N/A
38
Total devices
135 264
399
The split between VSS Equipment and Legacy Equipment determines how replacement labor is billed under
Section 9.1 and is to be completed before execution.
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EXHIBIT B
FEES, TERM OPTIONS AND RATES
B.1 TERM OPTIONS
Customer selects one. Each year is subject to Section 13.3.
❑ A — 12 months $85,000.00 — — $85,000.00
❑ B— 24 months $85,000.00 $85,000.00 — $170,000.00
0 C — 36 months $85,000.00 $85,000.00 $85,000.00 $255,000.00
Options B and C hold two things for the full Term: the annual fee, and the per -device rates at 6.3
that cover anything added later. Equipment added in Year 3 is covered at the Year 1 rate. Option A is a
single 12-month agreement; the fee and the addition rates are both re -quoted at every renewal.
6.2 INVOICING ELECTION
❑ Annual in advance One invoice per year of the Term, issued at the start of that
year. Net 30.
Twelve equal invoices per year, issued on the first business day
❑ Monthly in advance of each month. Net 30. $7,083.33 per month, every month of
the Term.
The invoicing method does not change the annual fee.
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6.3 RATES
Billable labor under Section 9, and additions under Section 4.5. On a 24-month or 36-month Term these
rates are held for the full Term. On a 12-month Term they are re -quoted at renewal.
Service technician, staffed hours
Service technician, after hours, weekends and legal holidays
Minimum onsite billing increment
Added CCTV or LPR camera, coverage to Term end
Added recorder, NVR or Hiperwall node, coverage to Term end
Added network switch or radio, coverage to Term end
Per hour
$155
Per hour
$232.5
Per visit
2 hours
Per device per year
$220.00
Per device per year
$440.00
Per device per year
$140.00
Labor rates are inclusive of travel within Miami -Dade County. Parts, materials and freight are quoted
separately. Per -device addition rates run from the start date stated in the accepted quotation, pro -rated to the
end of the then -current annual period and billed in full for each remaining year of the Term.
13.4 REFERENCED QUOTATION AND PURCHASE ORDER
VSS quotation number: -NUMBER+ Customer purchase order number:
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EXHIBIT C
QUARTERLY REMOTE SYSTEM HEALTH REVIEW
Performed remotely once per calendar quarter under Section 8. Read-only. Written report within ten (10)
business days.
C.1 RECORDING INFRASTRUCTURE
• Recorder and server availability, uptime and service status.
• Storage health: drive status, array or RAID state, and any degraded, failing or failed drives.
• Storage capacity and current utilization.
• Actual retention achieved against the retention target configured for each site.
• Operating system, application and firmware versions against currently released versions.
• Recorded error, warning and event logs since the previous review.
• Scheduled backup and configuration export status.
C.2 CONNECTED DEVICES
• Cameras online, ofFline or intermittently connected.
• Cameras online but not recording to the configured schedule.
• Device firmware versions against currently released versions.
• Network link status on switches and wireless radios in the covered path.
• LPR read submission and connectivity status to the LEARN database.
C.3 LICENSING AND CERTIFICATES
• Avigilon Control Center license count against devices in use.
• Hiperwall license status.
• Vigilant license key (CLK) expiry dates, for Customer's renewal planning.
• Certificates approaching expiry.
C.4 REPORT CONTENTS
• Summary status for each site.
• Items requiring attention, ranked by urgency, with the recommended action for each.
• Items closed since the previous review.
• Device count reconciled against the Baseline Footprint, with any device found on the system but not
covered identified.
• A quotation for any recommended work not covered by this Agreement.
C.5 SCOPE LIMITS
The review reports on the equipment recorded at Exhibit A. It does not include the following, any of which can
be quoted separately:
• Penetration testing or network security assessment.
• OIS audit or compliance certification.
• Camera -by -camera image quality or field -of -view inspection.
• Any change to firmware, configuration or licensing, per Section 8.3.
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04 s°'414Yrs`FSB
R
A
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FL07"r ADDENDUM TO SERVICE AGREEMENT WITH
VETTED SECURITY SOLUTIONS, LLC
THIS ADDENDUM between the CITY OF SUNNY ISLES BEACH, Florida
(hereinafter "CITY") and VETTED SECURITY SOLUTIONS, LLC, a Florida limited liability
company, whose Federal Employer Identification (FEI) Number is 45-5289377 (hereinafter
"VSS"), executed August , 2026, is made a part of the Service Agreement (hereinafter
"Agreement") between CITY and VSS, dated August , 2026. CITY and VSS hereby agree
as follows:
Section 6 "Exclusions" and Section 9 "Billable Work" VSS and CITY hereby agree to
amend Section 6 of the Agreement, entitled "Exclusions," and Section 9 entitled "Billable
Work," to provide compensation, separate from the Service Plan, for labor and repairs
deemed by mutual agreement between VSS and CITY, to be excluded by the conditions or
circumstances, including those set forth in Section 6 and Section 9, on an as -needed basis,
in an amount not to exceed Ninety Thousand Dollars and No Cents ($90,000.00), and at
the rates contained in Exhibit B.3 to the Agreement.
2. Section 14.2 "Insurance." VSS and CITY hereby agree to amend Section 14.2 of the
Agreement, entitled "Insurance," to include the following:
VSS shall, at its sole cost and expense, during the period of any work being performed
under this Agreement, procure and maintain the following minimum insurance coverage
to protect the City and VSS against all loss, claims, damages, and liabilities caused by VSS,
its agents or employees, as indicated below:
A. Commercial General Liability. VSS agrees to maintain Commercial General
Liability at a limit of liability not less than $1,000,000 for each Occurrence,
$2,000,000 Aggregate. VSS agrees its coverage shall not contain any restrictive
endorsement(s) excluding or limiting Ongoing Operations, Product/Completed
Operations, Independent Contractors, Broad Form Property Damage, X-C-U
Coverage, Contractual Liability or Separation of Insureds. General Liability
coverage must apply on a Primary and Non -Contributory basis.
B. Additional Insured Endorsement. VSS agrees to endorse the City as an Additional
Insured on the Commercial General Liability and Umbrella/Excess Liability with
the following, or similar endorsement providing equal or broader Additional
Insured coverage: CG 20 10 and CG 20 37 07/04 or 04/13 edition, or its equivalent.
Blanket endorsement with "as required by a written contract" language is
acceptable. If blanket endorsement is not available, Scheduled Endorsement is
required listing "City of Sunny Isles Beach."
C. Business Automobile Liability. VSS agrees to maintain Business Automobile
Liability covering vehicles owned by VSS and non -owned vehicles used by the
VSS, at a minimum limit not less than $1,000,000 per occurrence providing
coverage for bodily injury, death of any person, and property damage arising out of
ADDENDUM TO VSS SERVICE AGREEMENT
Page I of 9
251
the ownership, maintenance, and use of those motor vehicles along with any other
statutorily required automobile coverage.
D. Worker's Compensation Insurance. Worker's Compensation Insurance in
accordance with Florida Statute, including limits not less than: (1) $1,000,000 each
accident for bodily injury; (2) $1,000,000 each employee for bodily injury caused
by disease.
E. Umbrella or Excess Liability. VSS agrees to maintain either a Commercial
Umbrella or Excess Liability at a limit of liability not less than $3,000,000 Each
Occurrence $3,000,000 Aggregate. Umbrella or Excess Policy must be follow -form
coverage over the Commercial General Liability, Automobile Liability, and
Employers' Liability policies. Excess Liability/Umbrella coverage must apply on a
Primary and Non -Contributory basis.
Waiver of Subrogation. VSS agrees by entering into this Agreement to a Waiver of
Subrogation. The General Liability, Umbrella/Excess Liability, Auto Liability and
Workers Compensation policies must all be endorsed with a Waiver of Transfer of Rights
of Recovery Against Others endorsement, or its equivalent.
Insurance required of VSS shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the City. Such insurance shall not diminish VSS'
indemnification and obligations hereunder. The insurance policy shall be issued by
companies authorized to do business under the laws of the State of Florida and acceptable
to the City with a minimum A.M. Best rating of A -Excellent. Before any work -under this
Agreement is performed, and at any time upon request, VSS shall furnish to the City
certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability. All policies and certificates shall be in
forms and issued by insurance companies acceptable to the City Manager or his
designee. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City. VSS
shall also require and ensure that each of its contractors or sub -contractors providing
services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE
INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN
WRITING BY THE CITY.
The following sections are added to the Service Proposal:
14.7 INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent
permitted by law, VSS agrees to indemnify, hold harmless and, at the City's option,
defend or pay for an attorney selected by the Parties upon mutual consent, to defend,
City and its agents, representatives, officers, directors, officials and employees from
and against any and all causes of action, demands, claims, losses, liabilities and
expenditures of any kind, including attorney fees, court costs, and expenses, caused
or alleged to be caused by the intentional or negligent act of, or omission of VSS,
ADDENDUM TO VSS SERVICE AGREEMENT
Page 2 of 9
252
including those of their employees, agents, servants, or officers, related to the subject
matter of this Agreement. In the event any lawsuit or other proceeding is brought
against City by reason of any such claim, cause of action or demand, VSS shall, upon
written notice from City, resist and defend such lawsuit or proceeding by counsel
satisfactory to the Parties upon mutual consent.
The provisions and obligations of this section shall survive the expiration or earlier
termination of this Agreement.
15. PUBLIC RECORDS. VSS shall be required to comply with the following
requirements under Florida's Public Records Law:
A. VSS shall keep and maintain public records required by the CITY to perform the
service.
B. Upon written request from the CITY, VSS shall provide the CITY with a copy of
the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided by Chapter 119,
Florida Statutes, or as otherwise provided by law.
C. VSS shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following completion
of the contract if VSS does not transfer the records to CITY.
D. Upon written request, VSS shall, upon completion of the contract, transfer, at no
cost, to the CITY all public records in possession of VSS or keep and maintain
public records required by CITY to perform the service. If VSS transfers all
public records to CITY upon completion of the contract, VSS shall destroy any
duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If VSS keeps and maintains public records upon
completion of the contract, VSS shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided by
VSS to CITY, upon written request from CITY in a format that is compatible
with the information technology systems of CITY. Notwithstanding the above,
neither party shall be required to erase, delete, alter or destroy back-up media
made in the ordinary course of business.
IF VSS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO VSS' DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S
CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk(asibfl.net,
18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160.
16. SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135,
contracting with any entity that is listed on the Scrutinized Companies that Boycott
Israel List or that is engaged in the boycott of Israel is prohibited. VSS herein
certifies, under penalty of perjury, that VSS is not participating in a boycott of
Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or
ADDENDUM TO VSS SERVICE AGREEMENT
Page 3 of 9
253
more shall be terminated at the CITY's option if it is discovered that the entity
submitted false documents of certification, is listed on the Scrutinized Companies
with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran
Terrorism Sectors List, created pursuant to Florida Statute, Section 215.473, or has
been engaged in business operations in Cuba or Syria after July 1, 2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at
CITY's option if VSS is listed on the Scrutinized Companies that Boycott Israel
List or engaged in the boycott of Israel. VSS must submit the certification that is
attached to this Addendum as Attachment "A." Submitting a false certification shall
be deemed a material breach of contract. CITY shall provide notice, in writing, to
VSS of CITY's determination concerning the false certification. VSS shall have
ninety (90) days following receipt of the notice to respond in writing and
demonstrate that the determination was in error. If VSS does not demonstrate that
CITY's reasonable determination of false certification was made in error, then
CITY shall have the right to terminate the contract and seek civil remedies pursuant
to Florida Statute Section 287.135.
17. E-VERIFY. Florida Statute 448.095 directs all public employers, including
municipal governments, to verify the employment eligibility of all new public
employees through the U.S. Department of Homeland Security's E-Verify System,
and further provides that a public employer may not enter into a contract unless
each party to the contract registers with and uses the E-Verify system. Florida
Statute 448.095 further provides that if VSS enters into a contract with a
subcontractor, the subcontractor must provide VSS with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized
alien. In accordance with Florida Statute 448.095, VSS is required to verify
employee eligibility using the E-Verify system for all existing and new employees
hired by VSS during the contract term. Further, VSS must also require and maintain
the statutorily required affidavit of its subcontractors. It is the responsibility of VSS
to ensure compliance with E-Verify requirements (as applicable). To enroll in E-
Verify, employers should visit the E-Verify website (https://www.e-
verify.gov/employers/enrolling-in-e-verify) and follow the instructions. VSS must
retain the I-9 Forms for inspection, and provide the attached E-Verify Affidavit,
attached hereto as Attachment `B."
18. HUMAN TRAFFICKING. Pursuant to Section 787.06, Florida Statutes, entitled
"Human Trafficking," a governmental entity cannot execute, renew, or extend a
contract with a nongovernmental entity that uses coercion for labor or services, as
defined in Section 786.06(2), Florida Statutes. VSS must submit the affidavit that
is attached to this Addendum as Attachment "C," signed by an officer or an
authorized representative of VSS, under penalty of perjury, attesting that VSS does
not use coercion for labor or services as defined in Section 786.06(2), Florida
Statutes. Submitting a false certification shall be deemed a material breach of
contract.
ADDENDUM TO VSS SERVICE AGREEMENT
Page 4 of 9
254
19. COMPLLANCE WITH LAW. VSS shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction
with respect to this Agreement ("Applicable Laws") and shall obtain and maintain
any and all material permits, licenses, approvals and consents necessary for the
lawful conduct of the activities contemplated under this Agreement.
21. BACKGROUND CHECKS. By executing this Agreement, VSS herein certifies
and attests under penalty of perjury that prior to the commencement of any Services
or Work, all managers and employees of VSS, subcontractors, and any hired
workers or independent contractors (hereinafter collectively "Personnel"),
providing the Services, performing the Work, or having access to any City
buildings, facilities, property, and/or parks pursuant to the Agreement have
undergone and passed a criminal background check consisting of a Florida
Department of Law Enforcement ("FDLE") and Florida Crime Information
Center/National Crime Information Center ("FCIC/NCIC") criminal records check.
Any Personnel not meeting this requirement will not be permitted to provide any
Services, perform any Work, or have access to any City buildings, facilities,
property, and/or parks, pursuant to this Agreement. VSS shall also maintain records
of the criminal history checks for all Personnel that provided Services, performed
Work, or had access to any City buildings, facilities, property, and/or parks
pursuant to this Agreement, for the duration of Term of this Agreement and for
one year thereafter and shall make such records available for inspection and
verification by City. VSS acknowledges that it has an ongoing obligation to
perform updated background checks on all Personnel, and to advise the City of any
material changes. Failure of VSS to comply_ with this section shall be cause for
termination of the Agreement.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE TO FOLLOW]
ADDENDUM TO VSS SERVICE AGREEMENT
Page 5 of 9
255
Docusign Envelope ID:428437DC-F996-83B3-802C-F28128A21567
IN WITNESS WIIEREOF, VSS and CITY hereto have executed this Addendum on the
day and year first written above.
VETTED SECURITY
SOLUTIONS, LLC
stgnad
LL
BY: �t �.ff
Ryan A. Barnett; Manager
STATE OF�LV�{ i
COUNTY O
The foregoing instrument was acknowledged before me by means of ❑ physical presence or
online notarization, this day , of August 2026, by Ryan A. Barnett as Manager of Vetted
Security Solutions, LLC.
(SEAT,)
L
Noiary Public, to of Florida
(Signature of Notary Public)
Notary Public State of Florida
'Blanca LocentorS
EA
MyE commission
Ires 4l81202981828
(Print, Type, or Stamp Commissioned Name
of Notary Public)
ry
ir Tersonah r KriovKn or Produced Identification
T'�yPO Identifigation Produced:
.:j
CITY OF ISl
Florida
I <
BY.
�Vla�i do Be cur, CMC, City Clerk Larisa vechin,lVI;
ADDENDUM TO VSS SERVICE AGREEMENT
BEACH,
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BYA
am E. B ' u, City Attorney
Nabors, Giblin & Nickerson, P.A.
Page 6 of 9
Attachment A
ADDENDUM TO VSS SERVICE AGREEMENT
Page 7 of 9
257
GSUNNY gFTe
u` x
'•' CONTRACTOR ANTI -BOYCOTT CERTIFICATION
tF o[su=F'�
[PURSUANT TO FLORIDA STATUTE § 287.1351
I, Ally .Berger on behalf of Vetted Security Solutions
Print Name Company Name
certifies that Vetted Security Solutions does not:
Company. Name
1. Participate in a boycott of Israel; and
2. Is not on the Scrutinized Companies that Boycott Israel list; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Terrorism
Sectors List; and
5. Has not engaged in business operations in Cuba or Syria.
gy 8e ,9&r
Signature
HR Manager
Title
8/20/2026
Date
Attachment B
ADDENDUM TO VSS SERVICE AGREEMENT
Page 8 of 9
259
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility.of all new public employees through the U.S. Department of Homeland Security's E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E-Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit
the E Verify website (https://www.e-verify.goylemvlovers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the 1-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements
Vetted Security Solutions
Company Name
Agy $&rj r 8/20/2026
Offeror Signature Date
Ally Berger HR Manager
Print Name Title
45-5289377
Federal Employer Identification Number(FEIN)
Swom to and subscribed before me on this this L'�day of , 2026.
By M4� 5�yq e I
Is personally known to me
E3 Has produced identification (type of identification produced:
Signature of Notary Public
Print or Stamp of Notary Public
qlg pq
E-x iration Date
o
Ni
At B Ones 3Mte or fist `+►
y cgmMte todentore lde
ExPlres s18/210t ete?B I
Attachment C
ADDENDUM TO VSS SERVICE AGREEMENT
Page 9 of 9
261
y F
� �y9' .L�a1'`QP•y�
F epLoP y
°
°r SUN Affidavit of Compliance with Anti -Human Trafficking Laws
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606
The undersigned, on behalf of the entity listed below ("Entity"), hereby attests, under penalty of
perjury, as follows:
1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida
Statutes. (Source: § 787.06 (13), Florida Statutes - Human Trafficking).
2. The undersigned is authorized to execute this affidavit on behalf of Entity.
Date: August 8 20 26 Signed: _6141 S�'i''OjE!^
Entity: Vetted Security Solutions Name: mB-w,
Title: HR Manager
STATE OF '.{( 1 d
COUNTY OF
The foregoing instrument was acknowledged before me, by means of ❑ physical preence or
online notarization, this 211 day of US , 20 ., by
e? . kyla u for
who is Cersonally known o
me or who has produced as identification.
Notary Public Signature: v
Print Name:b\ l\ War L 1 b'
State of Florida at Large (Seal)
� Za2cJ
My commission expires:
Notary Public State of Florida
COMMBlanes 10n NtOfB
My Commlosion NH 861826
Expire§ 4/8/2029 , ,
��S���Y,s1Fse City of Sunny Isles Beach
z 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
V6 (305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Edward Santiago, Chief of Police
DATE: August 20, 2026
RE: Agreement with Vetted Holdings, LLC, d/b/a/ Vetted Solutions, Inc., for
maintenance and As Needed Repairs to City's Security Cameras
RECOMMENDATION:
This item is presented for consideration by the City Commission.
REASONS:
In 2022, through Resolution No. 2022-3322, the City purchased LPR and CCTV equipment from
Millennium Products, Inc. via GSA Contract No. GS-07F-0031W. The original procurement included a
three-year maintenance agreement, during which Vetted Security Solutions provided preventative
maintenance and technical support services for the equipment.
To avoid any disruption to the City's surveillance system and to ensure continued public safety,
following the initial three-year term, the City approved a one-year agreement with Vetted Security
Solutions as a waiver of competitive bidding, pursuant to Resolution No. R2025-3865, for the provision
of ongoing maintenance services.
As the maintenance term expires August 24, 2026, the Police Department recommends entering into a
new Service Agreement with Vetted Security Solutions for continued support. Given Vetted's extensive
involvement in the installation and integration of the City's public safety technology infrastructure,
Vetted possesses specialized knowledge of the system's design, configuration, and operation, making it
uniquely qualified to provide these services. Continued support will help ensure system reliability,
maximize operational uptime, minimize service disruptions, and enhance the Police Department's
ability to effectively protect residents, visitors, and City assets.
Item Number: 9.1)
235
The Police Department seeks approval to enter into a Service Agreement with Vetted Holdings, LLC
d/b/a Vetted Security Solutions to provide on -going maintenance and support services for the City's
camera surveillance, license plate reader (LPR), recording, and related public safety technology systems
for a period of three years. These systems are critical public safety assets that support criminal
investigations, suspect identification, crime prevention, traffic safety enforcement, situational
awareness, and the monitoring of public spaces and critical infrastructure throughout the City.
Under the proposed agreement, Vetted Security Solutions will provide diagnostic, repair, and technical
support services, including remote and onsite assistance, software support, manufacturer warranty
coordination, and quarterly system health assessments. The cost of the service agreement is $85,000
annually, for a total fixed cost of $255,000 over the three-year term effective August 24, 2026.
The service labor plan does not cover damages resulting from weather -related events or actions caused
by third parties. Accordingly, the fixed -price service agreement excludes repairs associated with
vandalism, theft, forced entry, tampering, graffiti, named storms, hurricanes, storm surge, flooding,
lightning, fire, and any other act of God or force majeure event. To address replacement labor and
repairs that fall outside the scope of the agreement, the City is requesting the inclusion of a contingency
allowance of $30,000 annually, for a total of $90,000 over the three-year contract term. Note, the
repairs are on a fixed hourly rate, per GSA schedule. This contingency amount is based on the City's
historical expenditures for comparable repair and maintenance services incurred under its previous
maintenance agreement with Vetted Security Solutions.
The total authorization requested is $345,000. Executing a three-year agreement will secure current
pricing, mitigate the impact of future cost increases, and provide long-term cost savings to the City.
010 1011 01471011;%1*
Funds are appropriated in account no. 001-2-5160-434051-00000 (FY25-26) and will be appropriated in
account no. 001-3-5210-434051-00516 (FY26-27).
ATTACHMENTS:
Resolution
Service Agreement - Vetted Security Solutions
Addendum - Vetted Security Solutions
Item Number: 9.13
236