HomeMy WebLinkAboutReso 2026-4074RESOLUTION NO. 2026 - %-Q+
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, RATIFYING AN INCREASE TO PURCHASE ORDER WITH HOME DEPOT
FOR FISCAL YEAR 2025-2026 FOR THE PURCHASE OF SUPPLIES AND EQUIPMENT
FOR REPAIR AND MAINTENANCE OF CITY -OWNED FACILITIES, IN AN AMOUNT
NOT TO EXCEED THIRTY THOUSAND DOLLARS AND NO CENTS ($30,000.00);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on September 18, 2025, via Resolution No. 2025-3892, the City Commission
of the City of Sunny Isles Beach (the "City") approved the issuance of a Purchase Order to Home
Depot for Fiscal Year 2025-2026 (the "PO") for the purchase of supplies and equipment for repair
and maintenance of City -owned facilities (the "Supplies"), in an amount not to exceed
$170,000.00; and
WHEREAS, at the end of Fiscal Year 2025-2026, the PO is expected to close with
expenditures exceeding the approved $170,000.00; and
WHEREAS, the City wishes to authorize an increase to the PO with Home Depot for the
Supplies, in an amount not to exceed Thirty Thousand Dollars and No Cents ($30,000.00), bringing
the total PO amount not to exceed Two Hundred Thousand Dollars and No Cents ($200,000.00)
for Fiscal Year 2025-2026.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Increase to Purchase Order. The City Commission hereby
authorizes an increase to the PO with Home Depot for the purchase of Supplies and equipment
for repair and maintenance of City -owned facilities, in an amount not to exceed Thirty Thousand
Dollars and No Cents ($30,000.00), bringing the total PO amount not to exceed Two Hundred
Thousand Dollars and No Cents ($200,000.00) for Fiscal Year 2025-2026.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of September, 2
Larisa Svechin, Mayor
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� ATTEST.:. c APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
' ,la mour, C . C'City Clerk Alain E. B i eau, City Attorney ricioaar
• �•� Nabors, Giblin & Nickerson, P.A.
Moved byAk1j1G610KC1Z ,)os-k�pt�— Seconded by:Lc.4z-, 2
Vote:
Mayor Svechin ✓(Yes)
(No)
Vice Mayor Viscarra iYes)
(No)
Commissioner Joseph Yes)
(No)
Commissioner Lama (Yes)
Commissioner StuyvesantLA9VqT (Yes)
(No)
(No)
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305)949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Procurement Director
DATE: September 17, 2026
RE: Ratifying an Increase to the Purchase Order with Home Depot for Fiscal Year
2025-2026
RECOMMENDATION:
Staff presents this item for Commission consideration.
REASONS:
Via Resolution No. 2025-3892, the City awarded Home Depot a Blanket Purchase Order in an amount
not to exceed (NTE) $170,000, utilizing OMNIA Partners Contract No. 16154, which expires on
December 31, 2026, for the purchase of maintenance, repair, industrial, and other operating supplies.
As the City approaches the end of FY 2025-2026, Accounts Payable has advised the Procurement
Department that expenditures under the Blanket Purchase Order are expected to exceed the
authorized $170,000 amount once all outstanding August and September invoices are processed and
recorded as paid.
Therefore, the City is requesting to ratify $30,000, for a total spend with Home Depot of $200,000.
The FY26-FY27 proposed Blanket Purchase Order request is $225,000.
Some of the purchases made by City departments include, but are not limited to, paint supplies, lumber,
pressure -washing equipment, screws, hooks, hand tools, small equipment, blowers, batteries, bus
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206
shelter materials, a refrigerator for the Police Department, lifeguard tower repair materials, padlocks,
and supplies for "The Spot."
In addition to operational purchases, Home Depot supplies are used to support a variety of City -
sponsored events and community programs, including the Beach Cleanup, Boogie by the Beach, Winter
Fest, Egg Scramble, City Anniversary celebrations, Family Movie Nights, and other special events. These
purchases help ensure that departments have the materials and equipment necessary to maintain City
facilities and successfully conduct public events and community activities.
Although the City has blanket POs, city staff (end -users) are responsible for comparing quality, grade,
price, quantity and delivery with other vendors prior to making a purchase.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-13 Exception to Bid Requirements, (C) Bids and Contracts from
Other entities, and Section 62-7, the City Manager is authorized to procure all supplies, materials,
equipment, and services from other governmental units, when the best interests of the City would be
served subject to the requirement that any purchase in excess of $50,000 requires City Commission
approval.
Furthermore, the City receives an annual rebate for the participation in the Home Depot's incentive
program. The City's rebate check is received by the Finance Department and deposited in the Misc
Revenue— Rebates account (001-0-3699-369909-00000).
The City's earned rebates (due to the city's piggyback contract) for the last three fiscal years are as
follows:
1. The City received a 5% rebate in the amount of $8,152.30 on 4/13/2026 for calendar year 2025
purchases.
2. The City received a 5% rebate in the amount of $6,900.43 on 3/13/2025 for calendar year 2024
purchases.
3. The City received a 5% rebate in the amount of $7,572.80 on 2/28/2024 for calendar year 2023
purchases.
41. The City received a 5% rebate in the amount of $6,415.91 on 3/10/2023 for calendar year 2022
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207
purchases.
The rebate program on the Omnia contract is outlined as follows:
*At least $10k - $25k Annual (calendaryear) Net Sales =1% Rebate
*At least $25k - $100k Annual (calendar year) Net Sales = 2% Rebate
*Over $100k Annual (calendar year) Net Sales = 5% Rebate
U.S. Communities Government Purchasing Alliance (herein "U.S. Communities") assists Participating
Public Agencies to reduce the cost of purchased goods through strategic sourcing that combines the
volumes and the purchasing power of public agencies nationwide. This is accomplished through an
award of competitively solicited contracts for high quality products and services by large and well
recognized public agencies (herein "Lead Public Agencies"). The contracts provide for use by not only
the respective Lead Public Agency, but also by
other Participating Public Agencies.
FUNDING SOURCE:
Funding is available in the FY25-26 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
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208