HomeMy WebLinkAboutReso 2026-4072RESOLUTION NO. 2026 - " (- L
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, WAIVING THE BIDDING REQUIREMENTS OF CHAPTER 62 OF THE CITY'S
CODE OF ORDINANCES; APPROVING A BLANKET PURCHASE ORDER WITH PUBLIX
SUPER MARKETS, INC. FOR THE PURCHASE OF NECESSARY GOODS AND SUPPLIES
FOR FISCAL YEAR 2026-2027, IN AN AMOUNT NOT TO EXCEED NINETY
THOUSAND DOLLARS AND NO CENTS ($90,000.00); AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach (the "City') currently purchases goods and
supplies from Publix Super Markets, Inc. (the "Vendor"); and
WHEREAS, the City Manager has recommended waiving the competitive bidding
requirements set forth in Chapter 62 of the City's Code of Ordinances (the "Code"), as it is in the
City's best interest to do so; and
WHEREAS, pursuant to Section 62-12 of the City's Code, the City Commission may
authorize the waiver of competitive bidding procedures upon the recommendation of the City
Manager that it is in the City's best interest to do so; and
WHEREAS, the City Commission wishes to approve the blanket purchase order with the
Vendor for purchase of necessary goods and supplies, in an amount not to exceed Ninety
Thousand Dollars and No Cents ($90,000.00) for Fiscal Year 2026-2027.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorize to Purchase. The City Commission hereby authorizes a blanket
purchase order to the Vendor for the purchase of goods and supplies, in an amount not to exceed
Ninety Thousand Dollars and No Cents ($90,000.00). The City Manager shall seek additional
authority from the City Commission if the $90,000.00 cap is exceeded.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17tr
Larisa Svechin, Mayor
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ATTEST:. S
ur icio� gtq*ur,ICMC, City Clerk
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APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
'Iel &-jq1z-t—
Alain E. Bo eau, City Attorney
Nabors, Giblin & Nickerson, P.A.
Moved by: Seconded Seconded by:
Vote:
Mayor Svechin ✓(Yes) (No)
Vice Mayor Viscarra ✓ Yes) (No)
Commissioner Joseph --5s) (No)
Commissioner Lama ✓�(Yes) (No)
Commissioner Stuyvesant*s�� (Yes) (No)
@BCL@380C696D Page 2 of 2 163
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Genesis Cuevas, Procurement Director
DATE: September 17, 2026
RE: Approval of Blanket Purchase Order with Publix for Fiscal Year2026-2027
RECOMMENDATION:
This item is presented for consideration by the City Commission.
REASONS:
A Blanket Purchase Order (BPO) is an agreement with a designated supplier for the purchase of goods
and services over a specified period, up to a predetermined maximum dollar amount. BPOs establish
pricing, terms, and conditions for the contract period while permitting the purchase of items on an as
needed basis without committing to specific quantities. Deliveries are made in accordance with Just -in -
Time (JIT) principles and are initiated as operational needs arise. In most cases, requests are generated
by the end -user departments, such as Public Works, Police, Community and Cultural Services, Building,
Information Technology, and other City divisions.
The City is requesting a total spend with Publix in the amount not -to -exceed $90,000.00.
Publix purchases include meals, water, snacks and supplies for: Halloween Boogie Festivities, City
Anniversary, Job Fair give-away snacks, drinking water for hurricane prep, various City events, such as
Teen Movie Night, How to do Business with the City Workshop, Employee Recognition, After School
program supplies, Casting with a Cop, Egg Scramble, Teen events, Athletic Youth Programs, Spring
Break events, Winter Break, Summer Camp and much more, including Senior Round Table.
We currently have Eight (8) Citywide Departments and several Divisions utilizing the Publix account:
City Manager (City Commission), City Clerk, Finance, Police (Ocean Rescue), Human Resource, Public
Works (Fleet/Transportation), Building and CCS (Parks/Athletics/Events).
Item Number: 9.K
160
Additionally, the City opened a blanket PO with Milams, which has been used to purchase meals for:
Senior Round Table and End of Summer Bash.
Via the City's blanket Purchase Order, city staff (end -users) are responsible for comparing quality, grade,
price, quantity, and delivery with other vendors prior to making a purchase.
ADDITIONAL INFORMATION:
Why Action is Necessary:
Pursuant to Chapter 62, Section 62-6 - Purchasing limitations; effect on competitive bidding
requirement. The City Commission shall approve all purchases of or contracts for materials, supplies,
equipment, public improvements of services where the total amount to be expended is more than
$50,000.00.
§ 62-12. - Waiver of competitive bidding procedures.
The City Commission may authorize the waiver of competitive bidding procedures upon the
recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and
services which cannot be acquired through the normal purchasing process due to insufficient time, the
nature of the goods or services, or other factors. Purchases authorized by waiver process shall be
acquired after conducting a good faith review of available sources and negotiation as to price, delivery
and terms.
FUNDING SOURCE:
Funding is available in the FY26-27 adopted operating budgets throughout the city departments.
Blanket Purchase orders are subject to the adoption of the budget by the City Commission.
ATTACHMENTS:
Resolution
Item Number: 9.K
161