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HomeMy WebLinkAboutReso 2026-4065RESOLUTION NO.2026 - 4� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO GRANICUS LLC FOR SOFTWARE SERVICES FOR VARIOUS DEPARTMENTS FOR FISCAL YEAR 2026-2027, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS AND NO CENTS ($100,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") has been utilizing Granicus LLC (the "Vendor") to provide software for meeting agenda management and streaming, SmartGov, and OpenCities (collectively the "Software"); and WHEREAS, City staff will purchase software from the Vendor, utilizing the pricing from Omnia Partners, f/k/a US Communities, Contract No. 01-115; and WHEREAS, pursuant to Section 62-13(I) of the City's Purchasing Code, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive process to select a vendor, are exempt from the competitive bidding requirements set forth in Chapter 62; and WHEREAS, the City Commission wishes to authorize the issuance of a purchase order to the Vendor for the Software, in an amount not to exceed One Hundred Thousand Dollars and No Cents ($100,000.00) for Fiscal Year 2026-2027. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization Issuance of Purchase Order. The City Commission hereby authorizes the issuance of a purchase order to the Vendor for the Software, in an amount not to exceed One Hundred Thousand Dollars and No Cents ($100,000.00) for Fiscal Year 2026-2027. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 17th day of SeAltember,�026. Larisa Svechin, R2026 Granicus LLC FY2627.docx Page 1 of 2 Mauridp 9Otancyr, CIVIC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Alain E. Boi , City Attorney Nabors, Giblin & Nickerson, P.A. Moved by: &;JER4Seconded by:��g C-O4(c1&A Vote: Mayor Svechin Vice Mayor Viscarra Commissioner Joseph Commissioner Lama Commissioner Stuyvesant(Ai&m� f (Yes) (No) �r (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) R2026 Granicus LLC FY2627.docx Page 2 of 2 G GRANICUS THIS IS NOT AN INVOICE Order Form Prepared for Sunny Isles Beach FL Granicus Budgetary Proposal for Sunny Isles Beach FL ORDER DETAILS Prepared By: Abigail Urbina Phone: Email: abigail.urbina@granicus.com Order #: Q-569207 Prepared On: 04 Sep 2026 Expires On: 30 Sep 2026 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 30 Sep 2026 Period of Performance: Ol Oct 2026 - 30 Sep 2027 Order #: Q-569207 Prepared: 04 Sep 2026 Page 1 of 4 38 G GRANICUS Order Form Sunny Isles Beach FL PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. MR El, i: I'M , Peak Agenda Management 01 Oct 2026 - 30 Sep 2027 Annual 1 Each $9,116.30 $9,116.30 Open Platform Suite 01 Oct 2026 - Annual 1 Each $0.00 $0.00 30 Sep 2027 Government Experience 01 Oct 2026 - Annual 1 Each $0.00 $0.00 Cloud 30 Sep 2027 OpenCities SaaS License 01 Oct 2026 - Annual 1 Each $11,592.70 $1 1,592.70 30 Sep 2027 GovMeetings Live Cast 01 Oct 2026 - Annual 1 Each $14,799.08 $14,799.08 30 Sep 2027 Granicus Live Cast Encoding 01 Oct 2026 - Annual 1 Each $1,736.44 $1,736.44 Software 30 Sep 2027 Granicus Communications for 23 Oct 2026 - Annual 1 Each $0.00 $0.00 Integrations 30 Sep 2027 Open Platform Suite 01 Oct 2026 - Annual 1 Each $0.00 $0.00 30 Sep 2027 m a _ l m ���"���UBT,OI'�i4L� 4 �.N, ;�'.0 ,x, ���.��r��������', .n...�.���s�b�.r��m.,�. � ., .r Order #: Q-569207 Prepared: 04 Sep 2026 Page 2 of 4 39 G GRANICUS TERMS & CONDITIONS Order Form Sunny Isles Beach FL • This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-569207 dated 04 Sep 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Sunny Isles Beach FL to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Al SYSTEM USAGE: Notwithstanding anything to the contrary in any contract between Client and Granicus, Client's use of Al functionality contained in any Granicus product or service will be subject to the terms set forth in the Al Addendum located here: hffps://granicus.com/wQ-content/uploads/AI-Functionality-All- Products.pdf Any conflict between the terms of the contract and the Al Addendum will be resolved in favor of the Addendum. If Client is not willing or able to accept the terms set forth in the Addendum, Client is not permitted to access or use any Al functionality absent separate written agreement between Client and Granicus. • The terms and conditions set forth in the agreement effective 30 Jun 2017 (the "Agreement") are incorporated herein by reference. Order #: Q-569207 Prepared: 04 Sep 2026 Page 3 of 4 40 G GRANICUS Order Form Sunny Isles Beach FL Order #: Q-569207 Prepared: 04 Sep 2026 Page 4 of 4 41 G GRANICUS ORDER DETAILS Prepared By: Phone: Email: Order #: Prepared On Expires On: ORDER TERMS THIS IS NOT AN INVOICE Procurement Vehicle: NCPA (01-115) In Support of: Sunny Isles Beach FL Abigail Urbina abigail.urbina@granicus.com Q-561521 07 Aug 2026 05 Oct 2026 Order Form Prepared for Sunny Isles Beach FL Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 30 Sep 2026 Period of Performance: 01 Oct 2026 - 30 Sep 2027 Order #: Q-561521 Prepared: 07 Aug 2026 Page 1 of 4 42 G GRANICUS Order Form Sunny Isles Beach FL PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. -11-i Wk y3fi �;.t0014,0 ; � SmartGov Connector Active Directory Annual 1 Each $1,327.04 Government Experience Agent Beta Annual 1 Each $15,000.00 Recurring SmartGov Connector BlueBeam Annual 1 Each $1,263.86 SmartGov Connector Financial Annual 1 Each $1,327.04 SmartGov Connector Merchant Annual 1 Each $1,327.04 SmartGov - Enterprise Annual 1 Each $32,734.06 r Order #: Q-561521 Prepared: 07 Aug 2026 Page 2 of 4 43 CGG GRANICUS TERMS & CONDITIONS Order Form Sunny Isles Beach FL • This quote, and all products and services delivered hereunder are governed by the terms located at htfps://granicus.com/legal/licensing, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-561521 dated 07 Aug 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Sunny Isles Beach FL to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • Al SYSTEM USAGE: Notwithstanding anything to the contrary in any contract between Client and Granicus, Client's use of Al functionality contained in any Granicus product or service will be subject to the terms set forth in the Al Addendum located here: https://aranicus.com/wo-content/uploads/AI-Functionality-All- Products.pdf Any conflict between the terms of the contract and the Al Addendum will be resolved in favor of the Addendum. If Client is not willing or able to accept the terms set forth in the Addendum, Client is not permitted to access or use any Al functionality absent separate written agreement between Client and Granicus. • The terms and Conditions of the Agreement 01 -115 effective 08 DEC 2020 between Granicus and NCPA govern this Quote and are incorporated herein by reference, including the Master Agreement and all exhibits thereto. Order #: Q-561521 Prepared: 07 Aug 2026 Page 3 of 4 44 G GRANICUS Order Form Sunny Isles Beach FL Order #: Q-561521 Prepared: 07 Aug 2026 Page 4 of 4 45 OSJNNY !S(Se m i FL0ROP ADDENDUM TO AGREEMENT AND PROPOSALS, ORDERS NO. Q- 569207 AND Q-561521 WITH GRANICUS, LLC THIS ADDENDUM between the CITY OF SUNNY ISLES BEACH, Florida (hereinafter "CITY" or "Client") and GRANICUS, LLC, a foreign limited liability company authorized to do business in the State of Florida, whose Federal Employer Identification (FEI) Number is 41-1941088 (hereinafter "GRANICUS"), executed September Zt5� 2026, is made a part of the Proposals, Order Nos. Q-569207 and Q-561521(hereinafter "Agreement") between CITY and GRANICUS. CITY and GRANICUS hereby agree as follows: The following sections are added to the Agreement: PUBLIC RECORDS. Pursuant to Section 119.0701, Florida Statutes, GRANICUS shall be required to comply with the following requirements under Florida's Public Records Law: A. GRANICUS shall keep and maintain public records required by the CITY to perform the service. B. Upon written request from the CITY, GRANICUS shall provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. C. GRANICUS shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if GRANICUS does not transfer the records to CITY. D. Upon written request, GRANICUS shall, upon completion of the contract, transfer, at no cost, to the CITY all public records in possession of GRANICUS or keep and maintain public records required by CITY to perform the service. If GRANICUS transfers all public records to CITY upon completion of the contract, GRANICUS shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If GRANICUS keeps and maintains public records upon completion of the contract, GRANICUS shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by GRANICUS to CITY, upon written request from CITY in a format that is compatible with the information technology systems of CITY. Notwithstanding the above, neither party shall be required to erase, delete, alter or destroy back-up media made in the ordinary course of business. IF GRANICUS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO GRANICUS' DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk(n,sibfl.net, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160. ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 1 of 7 C 11 SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. GRANICUS herein certifies, under penalty of perjury, that GRANICUS is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the CITY's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Florida Statute, Section 215.473, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at CITY's option if GRANICUS is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. GRANICUS must submit the certification that is attached to this Addendum as Attachment "A." Submitting a false certification shall be deemed a material breach of contract. CITY shall provide notice, in writing, to GRANICUS of CITY's determination concerning the false certification. GRANICUS shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If GRANICUS does not demonstrate that CITY's reasonable determination of false certification was made in error, then CITY shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. E-VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E-Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Florida Statute 448.095 further provides that if GRANICUS enters into a contract with a subcontractor, the subcontractor must provide GRANICUS with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, GRANICUS is required to verify employee eligibility using the E-Verify system for all existing and new employees hired by GRANICUS during the contract term. Further, GRANICUS must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of GRANICUS to ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify and follow the instructions. GRANICUS must retain the 1-9 Forms for inspection, and provide the attached E-Verify Affidavit, attached hereto as Attachment `B." HUMAN TRAFFICKING. Pursuant to Section 787.06, Florida Statutes, entitled "Human Trafficking," a governmental entity cannot execute, renew, or extend a contract with a nongovernmental entity that uses coercion for labor or services, as defined in Section 786.06(2), Florida Statutes. GRANICUS must submit the affidavit that is attached to this Addendum as Attachment "C," signed by an officer or an authorized representative of GRANICUS, under penalty of perjury, attesting that GRANICUS does not use coercion ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 2 of 7 47 for labor Or services as defined in Section 786.06(2), Florida Statutes. Submitting a false certification shall be deemed a material breach of contract. IN WITNESS WHEREOF, GRANICUS and CITY hereto have executed this Addendum on the day and year first written above. GRANICUS, LLC Authorized Signature Print Name & Title 9 STATEOF .- COUNTY OF " S A. s, ^ The foregoing instrument was acknowledged before me by means o physical presence or ❑ Online notarization, this i/"� day of September 2026, by as '5r eea,kh. &�f Granicus, LLC. (SEAL) KEVIN J DELANEY Notary public - State of Kansas My Appointment Expires il24 otary Public, State of l:leffk (Signature of Notary Public) (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known _ or Produced Identification Type of Identification Produced: iC S{;✓�r s L.:. s� [ADDITIONAL SIGNATURE PAGE TO FOLLOW] ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 3 of 7 ATTEST:`- CITY OF SUNNY ISLES BEACH BY: Mau4ib ljetaur, CMC, City Clerk Stan Morris, City Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Alain E. I eau, City Attorney Nabors, Giblin & Nickerson, P.A. ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 4 of 7 49 ATTACHMENT A ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 5 of 7 50 ypF SUNNY. IS�Ff@ � � n U S ^; CONTRACTOR ANTI -BOYCOTT CERTIFICATION �t e �ypJ �p RYp �r •FL o5c (PURSUANT TO FLORIDA STATUTE § 287.1351 on behalf of (S'///'��'%/A�` 7 7 • ✓�f I�CV 9 Print Name Company Name certifies that 6v&Aliuus , LL L does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; and 5. Has not engaged in business operations in Cuba or Syria. Signature Title Date ATTACHMENT B ADDENDUM TO GRANICUS PROPOSAL & QUOTES Page 6 of 7 52 E-Verify Affidavit Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E- Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E-Verify requirements. Company Name Offeror Signature Date 41� Zeal !�r (cy,,6j;�, 1 r L�'id Print Name Title 4- Im 16o Federal Employer Identification Number (FEIN) Notga Public Iraforinatioti 1 -rt.II Sworn to and subscribed before me on this this day of A1,ep, ke it 2026. By 4 k"I —tLT" ❑ Is personally known to me Has produced identification (type of identification produced: X3 Signature of N15tary Public KEVtN J DELANEY Notary Public - State of Kansas My Appointment Expires N z4z1 `Zajn '� DW �, it z�► Print or Stamp of Notary Public E iration Date ATTACHMENT C Page 7 of 7 ADDENDUM TO GRANICUS PROPOSAL & QUOTES 54 0 y, p♦ rLoA y6 �,TY �° su0 1, Affidavit of Compliance with Anti -Human Trafficking Laws City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 The undersigned, on behalf of the entity listed below ('Entity"), hereby attests, under penalty of perjury, as follows: 1. Entity does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. (Source: § 787.06 (13), Florida Statutes - Human Trafficking). 2. The undersigned is authorized to execute this affidavit on behalf of Entity. Date: 20?,6 Entity: (Sm- w,V Signed: Name: e.,x -&,/rA Title: Lr'. C=Afzca ftV,Uif STATE OF L AA S _ COUNTY OF �: n The foregoing instrument was acknowledged before me, by means of Zphysical presence or 0 online notarization, this 1(�' day of IQ 20 Z� , by ALle � i(R A as dlF.n— h Mw.►a� for J. ra.. r� _ 1,t- c , who is personally known to me or who has produced 5 T)r�, ✓,:rs G, : . sA as identification. 4 Sw s Notary Public Signature:.ZA7 State of FIGFida at Large (Seal) Print Name: �� A My commission expires: it ZZZ 1 KEVIN J DELANEY FmYN. otary public - State of Kansas Appointment Expires li 2'7 z 1 4MNIA® JP A R T N E R S Software and SaaS Solutions Executive Summary Lead Agency: Region 14 Education Service Center Solicitation : 25-5940 (ESC) RFP Issued: May 6, 2025 Pre -Proposal Date: N/A Response Due Date: June 19, 2025 Proposals Received: 31 Awarded to: Climb Channel Solutions, Euna Solutions, Gaggle, Granicus, Laz Parking, Neo Gov, PayByPhone, TeamDynamix, Turnitin and Vertosoft. The Region 14 ESC Department of Procurement] issued RFP# 25-5940 on May 6, 2025, to establish a national cooperative contract for Software and SaaS Solutions The solicitation included cooperative purchasing language in Sections I and Attachment A: The Region 14 Education Service Center, as the Principal Procurement Agency, defined in APPENDIX B, has partnered with OMNIA Partners, Public Sector, Inc., a Delaware corporation ("OMNIA Partners') to make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies'), through OMNIA Partners' cooperative purchasing program. The Region 14 Education Service Center is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a "Participating Public Agency') and by using the Master Agreement, any such Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached hereto on APPENDIXB, or as otherwise agreed to. APPENDIX B contains additional information about OMNIA Partners and the cooperative purchasing program Notice of the solicitation was sent to potential offerors, as well as advertised in the following: • Bonfirehub portal • OMNIA Partners website • USA Today, nationwide • Arizona Business Gazette, AZ • San Bernardino County Sun, CA • Honolulu Star -Advertiser, HI • The Herald -News — Will County (EL) • The Advocate — New Orleans, LA • The New Jersey Herald, NJ • Albany Times Union, NY • Daily Journal of Commerce, OR • The State, SC • Deseret News, UT • Richmond Times -Dispatch, VA • Seattle Daily Journal of Commerce, WA • Abilene Reporter, TX or Houston Community Newspapers, TX • Helena Independent Record, MT • Las Vegas Review -Journal Version 08012025 56 • Kennebec Journal, ME Socio-economic Outreach: To encourage participation of small businesses, minority owned businesses and women owned businesses were notified of the Request for Proposal On June 19, 20255 proposals were received from the following offerors: • Arco Services • Berry Dunn McNeil • B1u5Green • Climb Channel Solutions • Consultadd • Dilytics • Euna Solutions • Flowrr • Gaggle • Global Solutions • Granicus • HighCloud Solutions • iDismiss • JourneyEd.com • Kaisen Laboratories • LAZ Parking • MGT of America • Neo Gov (governmentjobs.com) • New Tech Solutions • PayByPhone Technologies • PowerSchool Group • Promact Infotech • Pursuit • Radix Engineering & Software • Rusd Solutions • Sysintellects • TeamDynamix Solutions • Turnitin • vCloud Tech • Vertosoft The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter into negotiations with Climb Channel Solutions, Euna Solutions, Gaggle, Granicus, Laz Parking, Neo Gov, PayByPhone, TeamDynamix, Turnitin and Vertosoft proceeding with contract award(s) upon successful completion of negotiations. Geographic Preferences: No geographic preferences were included in the evaluation of the responses The Region 14 ESC, OMNIA Partners and the following offerors successfully negotiated a contract: Climb Channel Solutions, Euna Solutions, Gaggle, Granicus, Laz Parking, Neo Gov, PayByPhone, TeamDynamix, Turnitin and Vertosoft. The Region 14 ESC executed the agreements, each with a contract effective date of October 1, 2025 Contract includes: The suppliers provided federal funds certifications which are available on the OMNIA Partners website for review. Term: Initial three-year agreement from October 1, 2025 through September 30, 2028 with the option to renew for two (2) additional one-year periods through September 30, 2030 Pricing/Discount: Refer to Supplier's dedicated microsite for pricing Version 08012025 57 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Genesis Cuevas, Procurement Director DATE: September 17, 2026 RE: Blanket Purchase Order with Granicus, LLC for Fiscal Year 2026-2027 RECOMMENDATION: Staff presents this item for consideration by the City Commission. REASONS: This request is to authorize spend with Granicus LLC for software services for various departments in the City, including City Clerk, Building Department and Media for Fiscal Year 2026-2027 in an amount not to exceed $100,000.00. Software currently used by the City includes the following: Agenda Management and Streaming meeting software services, SmartGov, and OpenCities (website platform). The subscription renewals total $90,223.56, however the City is requesting additional authority for any software add-ons throughout the year, for a total of $100,000.00 The City shall utilize 0MNIA Contract #: 01-115, in accordance with Section 62-13(I) of the City Code. The Region 14 Education Service Center, as the Principal Procurement Agency, partnered with 0MNIA Partners, Public Sector, Inc., to make the resultant contract (also known as the "Master Agreement" in materials distributed by OMNIA Partners) from a solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through OMNIA Partners' cooperative purchasing program. The initial term for contract # 159768 is three -years from October 1, 2025, through September 30, 2028, with the option to renew for two (2) additional one-year periods through September 30, 2030. Item Number: 9.13 36 Under the contract, renewal fees for the same volume of services may not increase by more than ten percent (10%) over the prior year's fees. Purchases of additional products will be subject to Granicus' then -current pricing and licensing structure. The proposed renewal reflects a 7% increase, which is within the contractually permitted maximum annual increase of 10%. Accordingly, the renewal pricing is consistent with the terms and conditions of the OM N IA cooperative contract. ADDITIONAL INFORMATION: Why Action is Necessary: Pursuant to Chapter 62, Section 62-7, the City Manager is authorized to procure all supplies, materials, equipment, and services from other governmental units, when the best interests of the City would be served subject to the requirement that any purchase in excess of $50,000 requires City Commission approval. FUNDING SOURCE: Funding is available in the FY26-27 adopted operating budgets throughout the city departments. Purchase orders are subject to the adoption of the budget by the City Commission. ATTACHMENTS: Quote No. 1- Granicus Quote No. 2 - Granicus Addendum - Granicus OMNIA Executive Summary Item Number: 9.1) 37