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Reso 2015-2386
RESOLUTION NO. 2015-Z38(o A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING PURCHASING AUTHORITY WITH SOUTHERN UNDERGROUND INDUSTRIES, INC. FOR A CONSTRUCTION PROJECT AT TOWN CENTER PARK, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY THOUSAND DOLLARS (S120,000.00) FOR FISCAL YEAR 2014-2015, PROVIDED THAT THE CITY ATTORNEY REVIEW SUCH AGREEMENTS FOR FORM AND LEGAL SUFFICIENCY; AUTHORIZING THE CITY MANAGER AND THE CITY ATTORNEY TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 18, 2014 via Resolution No. 2014-2352, the City Commission awarded Bid No. 14-10-02 to Southern Underground Industries. Inc. for general contractor services to provide continuing services, on an as-needed basis, for small construction projects in the City; and WHEREAS, there are a variety of small construction projects to be addressed including but not limited to emergency repairs, for non-project specific unit costs in order to undertake needed construction services on an as-needed and as-requested basis; and WHEREAS. the City wishes to approve a purchasing authority with Southern Underground Industries, Inc. in an amount not to exceed One Hundred Twenty Thousand Dollars (S 120,000.00); and WHEREAS. Southern Underground Industries. Inc. is qualified, willing and able to provide the desired services on the terms and conditions set forth herein: and WHEREAS, the City wishes to authorize the City Manager or designee with purchasing authority with Southern Underground Industries. Inc. in an amount not to exceed One Hundred Twenty Thousand Dollars (S 120,000.00), to provide continuing services on an as-needed basis for a construction project at Town Center Park, provided that the City Attorney review such Agreements for form and legal sufficiency. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section I. Incorporation of Recitals. The recitals set forth in this Resolution are incorporated herein by reference as if fully set forth herein. Section 2. Authorization of City Manager. The City Commission hereby authorizes the City Manager or designee with purchasing authority in an amount not to exceed One Hundred Twenty R2015- Southern Underground Small Construction Purchasing Auth Page 1 oft Thousand Dollars ($120,000.00) with Southern Underground Industries. Inc. for continuing services on an as-needed basis for a construction project at Town Center Park for Fiscal Year 2014- 2015. Section 3. Authorization of City Manager and City Attorney. The City Manager and the City Attorney are hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution shall become effective u.•• •doption. PASSED AND ADOPTED this 19'h day of March 2015. George . Scholl. Mayor ; t. rte,` ATTEST: rf r r Jahe A. Hines,MMC, City Clerk APPROVE I • S T• FORM AND tI A J ICIENCY: S/i iii. Ha. •'ti Nt. Ci Attorney • Moved by: C rh n ynt.Mi sn L£t/t , Seconded by: Y to f&yC GATro Vote: 5-o Mayor Scholl t/(Yes) (No) Vice Mayor Gatto ✓(Yes) (No) Commissioner Aelion ✓(Yes) (No) Commissioner Goldman ✓(Yes) (No) Commissioner Levin /(Yes) (No) R2015- Southern Underground Small Construction Purchasing Auth Page 2 of 2 rat SOUTHERN w /7 U N D E R G R O U N D \\\ ///// INDUSTRIES January 30, 2015 Ms. Elka Linton-Dorsett Capital Projects Manager, Public Works Department City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Project: Small Construction Projects; No. 14-10-02 Re: Proposal to Remove & Replace Playground Shelter at Town Center Park Ms. Linton-Dorsett, As per your request; Southern Underground Industries has reviewed the existing site conditions and the Request for Proposal No. 14-11-02 for Town Center Park Shade Structure Spool Piece Fabrication. Based on our site visit and discussions on January 9; 2015, the following is our understanding of the scope of work. PROJECT APPROACH The original intent of this document and as described by you in the field was to install steel spool pieces between the upper frame of the playground shadeport and the existing 10"x10" steel columns, to raise the frame approximately 18 to 24 inches . In addition, we were requested to remove any visible rust in the frame, repaint it and have a structural engineer examine and certify the structural stability of the shadeport frame. However after further examination and after consulting with a playground shelter manufacturer concern was raised as to the feasibility and risk of attempting to raise an existing structure with known rust issues. The frame is composed of 11 sections which are bolted together with 4 bolts at each joint. Closer examination of these bolts and flanges shows a significant amount of rust. Based on these conditions I could not find anyone willing to warrant or certify that this existing frame can repaired to a condition that will last an extended amount of time. Our approach therefore, would be to replace the entire shelter frame and canvas on the existing columns. Additionally; this new frame would be made of powder coated round members which will reduce the chance of future tearing of the canvas during high winds. We can also add a canvas sleeve around the member as an extra buffer between the steel and the canvas. The frame would be configured to raise the overall height of the shelter by 2 feet. Upon approval, engineering drawings would be provided by the shadeport manufacturer to be processed through the City's Building Department 3453 NW 44 Street, Suite 205, Oakland Park, FL 33309 (954)650-4699 Page 1 of 2 ifTh SOUTHERN WU N D E R G R D U N D INDUSTRIES PROPOSED CONSTRUCTION SEQUENCE In order to perform this work with minimal impact to the park patrons, it is proposed that a fenced staging area in the grassed park area(6 ft high fence with canvas) be utilized to the remove and disassemble the existing frame and canvas and assemble the new frame (approximately 2-3 days). The park will only need to be completely closed for a short time 2 separate times on a Monday or Tuesday morning (lowest usage according to park staff) so that a crane can be mobilized in order to move the frames from the playground to the staging area, where they can safely be worked on without interrupting the park patrons. After completion_ the fence will be removed and any grassed areas disturb will be regarded and re-sodded. We believe this is the most efficient and safe manner to perform this work, but we are open to considering a different approach if the City desires. Based on this scope of work and as per the detailed breakdown attached, Southern Underground Industries proposes to complete this work for a lump sum price of S74,973.63 and we will need 1-2 weeks to complete all work after obtaining a City building permit. It may be in the City's best interest to add a contingency to this proposal for any unforeseen or additional work that may arise. Feel free to call me with any questions regarding this proposal further. Thank you for the opportunity. Sincerely, Juan B rreneche. P.E.. Vice President Southern Underground Industries, Inc. 3453 NW 44 Street, Suite 205, Oakland Park, FL 33309 (954)650-4699 Page 2 of 2 PROPOSAL BREAKDOWN: SOUTHERN Town Center Park- Playground Shadeport Modifications ^ U N D E R G R O U N D City of Sunny Isles Beach, FL \\v// /ND 5 Line Item Description QTY. UNIT UNIT PRICE TOTAL PRICE BID LINE ITEMS Temporary Construction Fence—includes chain link fence 6 and green screen 300.0 LS $ 13.00 $ 3,900.00 109 Crane Rental 16.0 HR $ 150.00 $ 2,400.00 NON-PREPRICED ITEMS Permitting- Building Department 1.0 LS $ 500.00 $ 500.00 New Shelter Frame, 2ft taller(incl. Engineering) 1.0 LS $ 28,980.00 $ 28,980.00 New Shelter Cover 1.0 LS $ 9,430.00 $ 9,430.00 Cloth Sleeves around Frame 130.0 LF $ 46.00 $ 5,980.00 Labor& Equipment: Disassembly/Assembly/Erection 5.0 DAYS $ 2,280.00 $ 11,400.00 Clean Rust/Touch Up Paint, 4 Columns Only 1.0 LS $ 3,230.00 $ 3,230.00 New SS Bolts for Columns 1.0 LS $ 575.00 $ 575.00 Regrade as needed &Sod Restoration (Floratam) 1500.0 SY $ 4.50 $ 6,750.00 SUBTOTAL $ 73,145.00 Performance and Payment Bond 2.5 % $ - $ 1,828.63 TOTAL $ 74,973.63 . . . e 1.7.... ..i.,:ix.....„,g_...4-..;„:- at.,,,c, 7.4• .14.4.!:.: I 1 ‘;I Pi% 111 kilay;N:ki.-ziZeCtili:f.P4. 1 it • ; .ai,...441 . .„ ..- .--...i.-cr,f,,14,•r,,,.. :,..:, ,i, - ,,i; ' , :},,,- ,1/4...r.imis, ...:.:::&.., e... ,1. .... 4. .4. 4 4„Ars442, __ ...-.4.:. •.4.-,14.T..i.s:‘:!;•-•,,:1;,.4„1.;1724..S.:(4-1.4:141 .4-iii 4 • " I -. *41 1 42.--- -Th.--1-.4.,z--.,1-eder.1.2„ac...410,4"er,I.--71 .-.11 t..1 Itp. .. • ....z..-^-t'-.--7-.4,,k..... 4:---c.. • I •i :,r..- 't--,--- - '-c-- - -'. _. ••te rto..kiti . 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Skatt3., ?t=,1� - -r ryuf.e.-:, _f- v^.�°-- / 1 _ { ` ? r+ i y': `'iq.(1.-e.. , i4.- Y°Yom "- r/J — '_rib r -, * S -4-4 '�i4 t, t?-, }• y".> a'; F ° i n� + '?e • t f v- tip - C cr f T4�1 ,+ ? rj-�{{VAC' —[.- s`F ft J j{ 'Z y. • .ter`�rl < 5 '. ;. f r�k. rep�i 'rfS J �. ��- .r. (, =-+-. i }q . - ' • e --Lit • ' ly _—a`' r .F . 1 4 { ' , , r' ! ,,•a- ,- e �' - ''`.• a-+r.�-...c rrd r 3. e ..o-•.�,. f!'f !err i "I' t 4`.i E '-.. f t -• la." �fr/ '' ,C , 10..E }�... _ —� •�,;A to • <- Pn �.+++ la SOUTHERN wU N D E R G R D U N D / N D U S T R / E S February 2015 Ms. Elka Linton-Dorsett Capital Projects Manager, Public Works Department City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Project: Small Construction Projects, No, 14-10-02 Re: Proposal to Remove & Replace ADA Sidewalk Ramps to Restroom at Town Center Park Ms. Linton-Dorsett, As per your request, Southern Underground Industries has reviewed the existing site conditions and the proposed plan(attached) to demolish and replace the existing sidewalk ramp that leads to the restrooms at Town Center Park. Based on our site visit and discussions on January 9, 2015, the following is our understanding of the scope of work SCOPE OF WORK: Labor, equipment, and material necessary to install: > Mobilization/Survey/Asbuilt > Provide temporary Fencing around the work area > Provide 2 temporary bathroom facilities(Port-o-Potty) for the park patrons > Remove & Dispose Existing sidewalk around the perimeter of the restroom and the existing concrete ramp. > Install a new 6" thick sidewalk as per the attached design. > Furnish & Install a vending machine canopy and frame on restroom building. > Provide fill and sod as necessary to match existing. grades around the perimeter of the new sidewalk. Based on this scope of work and as per the detailed breakdown attached, Southern Underground Industries proposes to complete this work for a price of S29,894.13 and we will need 1-2 weeks to complete all work after obtaining a City building permit. It may be in the City's best interest to add a contingency to this proposal for any unforeseen or additional work that may arise. Feel free to call me with any questions regarding this proposal further. Thank you for the opportunity. Sincerely. Juan B rreneche. P.E.. Vice President Southern Underground Industries, Inc. 3453 NW 44 Street, Suite 205, Oakland Park, FL 33309 (954)650-4699 Page 1 of 1 PROPOSAL BREAKDOWN: in Town Center Park- Restroom Walkway Improvements SOUTHERN UNDERGROUND City of Sunny Isles Beach, FL J/%/// INDUSTRIES Line Item Description QTY. UNIT UNIT PRICE TOTAL PRICE BID LINE ITEMS _ 5 Silt Fence 120.0 LF $ 13.00 $ 1,560.00 Temporary Construction Fence-includes chain link fence 6 and green screen 70.0 LS $ 13.00 $ 910.00 8 Sawcut,grind and remove existing concrete pavement 45.00 SY $ 37.00 $ 1,665.00 23 Importation and installation of clean fill(for bank) 40.0 CY $ 45.00 $ 1,800.00 Cement concrete pavement(Plain)-consists of all materials,foundation preparation,joint forming(or cutting),placing,finishing and curing of plain Portland cement concrete pavement for sidewalks,driveways and 31 pads.(6"thick) 66.0 SY $ 70.00 $ 4,620.00 Detectable Warnings-This includes detectable warnings applied to new and existing sidewalk. Truncated domes must be cast in place; no glued or mechanically fastened detectable 36 warnings will be accepted. 12.0 SF $ 46.00 $ 552.00 NON-PREPRICED ITEMS Permitting-Building Department 1.0 LS $ 500.00 $ 500.00 Survey&Layout 1.0 LS $ 750.00 $ 750.00 Awning w/Frame for Vending Machine(approx.7'x4') 1.0 LS $ 4,500.00 $ 4,500.00 Port-o-Potty's for Park Tenants(2 weeks) 2.0 EA $ 750.00 $ 1,500.00 Concrete Stairs 12.0 LF $ 126.50 5 1,518.00 Sod Restoration(Floratam) 1300.0 SF $ 0.50 $ 650.00 Proposed 36"Ornamental Hand Railing(Used Line Item 41 pricing for ornamental fencing) 48.0 LF $ 180.00 $ 8,640.00 SUBTOTAL $ 29,165.00 Performance and Payment Bond 2.5 % $ - $ 729.13 TOTAL $ 29,894.13 �•, r li rig+ rr °7 4 < �^.r ex "� + ,., wF (J x , ' '. „ft- "" j . '/l --.1---;si ¢` fir. r<! ue? " D•Y 4.{ __ -ry c 1---.?. M�.."(�l..(y(� eh fot ! 2 -t,rX -. < , ',NO,: , 7- f ` o °t;l; � j `t � ,. �-S a - ..x ,, n'F tHi i'.1'.- o, c•�� i i 4, r �,cl�_ . 1Z , -a tit.. . y ,.. lit it I. 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It °{ C..•- 1f r �) + r JNc {4 j� { )IJ t- ,. ` .\ } : ' ref 3/12/2015 Item Coversheet �SJNNY /Sr Er o <t.,. F City of Sunny Isles Beach F 7 . 18070 Collins Avenue _ = Sunny Isles Beach, Florida 33160• _ 4/ C 9,' F PzOoS 4' (305) 949-3113 Fax Hall i•- 0, s,µ 'N MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Bill Evans, Public Works Director DATE: 3/19/2015 Resolution Approving Purchasing Authority with RE: Southern Underground Industries, Inc for Small Construction Projects at Various City Facilities and Locations • RECOMMENDATION: Staff is recommending the City Commission approve the attached resolution granting purchasing authority, in the amount not to exceed $250,000 for FY 2014-2015. REASONS: There are a variety of small construction projects to be addressed including but not limited to emergency repairs. ITB 14-10-02 was issued by the City to solicit non-project specific unit costs in order to undertake needed construction services on an as needed and as requested basis. Resolution 2014-2352 was approved by the City Commission authorizing the City Manager to enter into agreements with Southern Underground Industries, Inc for the aforementioned construction services. At this time, known projects to be implemented by Southern Underground include: • Removal and replacement of existing concrete ramps at Town Center Park for ADA compliance in the amount not to exceed $32,885. • Removal and replacement of existing Town Center playground structure frame and canopy. The frame replacement is required to raise the structure 2- ft for conformance with minimum height safety requirements relative to the existing play equipment. The amount shall not exceed $82,500. httpJ/sur yisles.rovisagenia.cam/CoverSheet aspx?Item ID=1581 1/2 3/122015 Item Coversheet FUNDING SOURCE: Funding has been appropriated in account No 300-6-5720-465000- 75001 ATTACHMENTS: Description Resolution Shelter Town Center Park Ramps Town Center Park Item Number: 10.A. itlpJ/stnrryisles.ronsaga ia.com/CoverShe.aspx?ItemID=1581 212