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HomeMy WebLinkAboutReso 2015-2397 RESOLUTION NO. 2015- 2,39'7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF NINE (9) CITY-WIDE VEHICLES FROM DON REID FORD FOR VARIOUS USING DEPARTMENTS, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FOUR THOUSAND FIVE HUNDRED EIGHTY-THREE DOLLARS ($204,583.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach rotates a portion of the City vehicles annually to assure safety, reliability and economically better serve the City; and WHEREAS, the City now wishes to purchase nine (9) vehicles from Don Reid Ford as follows: four (4) 2015 Ford Escape vehicles for the Building Department, in an amount of $88,896; two (2) Ford Escape vehicles for Parking Enforcement, in an amount of$44,448.00; one (1) 2015 Ford 4x4 vehicle for the Parks Division, in an amount of$25,234.00; and two (2) 2015 Ford Trucks with a lift gate for one truck, for Public Works, in an amount of$46,005.00, for a total amount not to exceed Two Hundred Four Thousand Five Hundred Eighty-Three Dollars ($204,583.00) through the Florida Sheriff's Association Contract #14-22-0904, attached hereto as Exhibit"A"; and WHEREAS, staff determined that the above price is reasonable and customary for said purchase and recommends that the City Commission approve the purchase with funding through the using Department accounts. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorizing the Purchase of City-Wide Vehicles. The City Commission hereby authorizes the purchase of Nine (9) City-Wide Vehicles from Don Reid Ford for various using City Departments, in an amount not to exceed Two Hundred Four Thousand Five Hundred Eighty-Three Dollars ($204,583.00), attached hereto as Exhibit "A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. R2015-Purchase of City-Wide Vehicles Page 1 of 2 Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 16th day of April 2015. Georg: . Scholl, Mayor ATTEST: Jane A. 'nes, M C, City Clerk APPROVED AS TO FORM AN I .p A FICIENCY: / Ha' 1 ttinot, Ci IF, Attorney Moved by: t Gr'rr'rt Seconded by: 02*Atmalt.t."-tA GOIAYM- Vote: g.-0 Mayor Scholl ■ (Yes) (No) Vice Mayor Gatto /(Yes) (No) Commissioner Aelion ��(Yes) (No) Commissioner Goldman i✓ es) (No) _ Commissioner Levin (Yes) (No) R2015-Purchase of City-Wide Vehicles Page 2 of 2 5\'r^' ~'f,i CITY OF SUNNY ISLES BEACH li:,1l IIr�''l I lI l�tr:�I'I%I i f.I Il liln,4.f'I.7 ra....fs.... ry,•.�..,x.• r ^e 4 �? 18070 Coll ins Avenue r< 53.; Sunny Isles Beach, FL 33160 DATE: 02/17/15 Phone:(305)792-1707 Fax:(305)949-3113 NO.: 15-00529 Send Invoices To:AccountsPavablellsibfl.net +I „a+ SHIP'T�x<: ... ..,�I lijh•!�'�l��t�yu'•.�.:Im.;•.rrf,?.�' ?4�y�gr�';i:'"�� :'�y`�': ..f�;� }:}y.i ?k:��:: - ATTN: FLEET MAINTENANCE DEPT. rl �,�I�'i�r C +O � �if3oh1U5pdrib`lfisl+i0i}�rces ` t CITY OF SUNNY ISLES BEACH II„11,004d.s7Qi`d' $; atlWs;ariss1I0' jf1(0p0Yxiat 18070 COLLINS AVE 3RD FLOOR SUNNY ISLES BEACH,FL 33160 �!i ('�F!i4!if„C:- .Y•� -”"^� llll�II;,HI;�J!@a����rl`r c'w<Cyrr ;.';'.'.�•:� .'': VND: FZ' ... Vendor#:5202 DON REID FORD '11`yy!:It tbaIVEtfttEMREO'��„ ; P.O.BOX 940005 f ^I MAITLAND, FL 32794-0005 09/30/15 NET 30 Florida Sales Tax Exempt No.85-80126945B7C-4 r I "i. I I`: I'`R'p i^i.it. r� `f�iijn.:_. II I:�L� 1.- �° I I f ";�;,'ISM I cif. :R.0 f) ,:,,.,r,`�OrAIS.. �t �;'i� :;f' I :I..I"t.,: 'I. �!1111�.�f�lli!Ilill..!•. `COUNY:�I+�da..:, i. J.,.U•�11�;R.� :y.. • f.)�JI'}��IANTIT,Y.,I,.t,:��.e.6l.��iTEM:,#k:-;�.�':,.I,��.,I:ill��l�.1il, ..�a rS.�RiPTION.:.........................t,a,......_,.....A•.............-...-....,.........,:--:..:. .�._.. N...., .., . ........,..... ..,.,�.,l: 4.00 4-2015 Ford Escape SE 4X4 U9G 140-4-5150-464200-00000 21,900.0000 87,600.00 L6L Ecoboost Engine 6 Speed Auto Transmission 4.00 3rd Key 140-4-5150-464200-00000 250.0000 1,000.00 4.00 (50C)Floor Mats 140-4-5150-464200-00000 74.0000 296.00 TOTAL 88,895.00 Per peY Budget Approval Per RAY SELLARS PAOLA VILLA m.`a, - *ieVeZdoe_____n!••+I L °A1SarSfi 'i:i: b I � �a I°"��� �� 1. :.,:`` 't�ne�•'f�H :�I t. ��"' ,.II h�7. ,e;', .,.n..:d�:` •:t Illiri.,.fllrR.e�"ar n sl.t ...................... .............:. :..... .... . .. ...... .._ „........... ..,:�.W 1.Exempt from Local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval. 2.C.O.D or collect shipments will not be accepted. 4.Normal receiving hours are Monday-Friday,8:30 a.m.to 5:00 p.m. Page 1 of 1 PROPOSAL NAME: CITY OF SUNNY ISLES BEACH DATE: DECEMBER 22, 2014 EMAIL: RSELLARS @SIBIFL.NET ATTN:RAY SELLARS 2015 FORD ESCAPE SE 4X4 (U9G) $21,900.00 1.6L ECOBOOST ENGINE 6 SPEED AUTOMATIC TRANSMISSION 3R1'KEY $250.00 (50C)FLOOR MATS . $74.00 TOTAL $22,224.00 X 4 GRAND TOTAL $88,896.00 PER FSA CONTRACT 14-22-0904 SPEC#24 DELIVERY 90-120 DAYS ARO We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal wilt not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. Respectfully submitted, Please return this form via Fax:(407)647-4779 or ERIC JORE email-EJore @aol.com FLEET MANAGER ACCEPTED: DON REID FORD,INC. POH DID AWARD ANNOUNCEMENT 14-22 .0904 Effective Dates: October 1, 2014- September 30, 2015 POLICE RATED, ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS & VANS Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association & Florida Association of Counties FAI- 1 - r Ntea` ` FLORIDA ft ASSOCIATION OF 1 1 144-1 11: COUNTIES ` All About Florida Bid Award Announcement(14-22-09041 1 re�,,M' ...y, CITY OF SUNNY ISLES BEACH � 11!'jIi ,1II111 1��M*r ,ni r O�NFW% n . Ky ? 4jl 1,! IJ: , b ' 4.1 r , -f,, S 18070 Collins Avenue ,k'it Sunny Isles Beach,FL 33160 DATA; 02/17/15 •%:- Phone:(305)792-1707 Fax:(305)949-3113 NO.:15-00528 Send Invoices To:AccountsPavableftsibfi.net IR K. O J I ATTN:FLEET MAINTENANCE DEPT. iiI fL'd J I P.�'S)ifV}r). Q i :ti m Y: .ir u 'o.d 4r -0!liiilil!t l I li l 5 pu e.... ! y�- • Pr, 9l.. X i v @ .;,,::.< ,;:::,: CITY OF SUNNY ISLES BEACH (il liy p61fl C � ptslpiili rt OW-Vi „ illl ll0 b .S= 18070 COLLINS AVE 3RD FLOOR SUNNY ISLES BEACH,FL 33160 VLNDO`h Vendor#:5202 0.4 1li l~biE titOS ._.-^.,i.. :`9 iar OJ ; 'Ilia 1 i .. ., , . ; DON REID FORD Fl�, I'DE IVER ' p iF Q;;'. �tf!II;!��K silkibcl+yll l=R]V) ; P.O.BOX 940005 �� ���� .2 MAITLAND,FL 32794-0005 09/30/15 NET 30 Florida Sales Tax Exempt No.85-8012694687C-4 !�, - - ,.t,.,�ii 'a ',.ti:�� i L. �"�✓:1F)Jl'l�� '�1t �� I ,I a�a .r� -k 1=' Flf=, l .I. I l� C'�� Y O ,! -.�:�- �i:.• rll.l. ,..�.I�i;:�i��� Il,.�i.. i' I ,II:. "i]'. l �, LI K ol..d,r. #tiRbk.r L. P1a..:- Uty .l?. ,l,il �. yy�,.�.,:•a;kl'�h, �"'"�%•:'ill,l�.l:<I ,�ScRlPfilo .... ..... .... .... .. . ,...... _..... ..,....... ,..��I:auANrl;,. .:--.:.:.,,lllrfnn'#;:: . ;1�-1'� ..:',::�•:......�.... �4,.. - . , ,.�_......... .., 2.00 2015 Ford Escape SE 4X4{U9G) 001-4-5450-464200-00000 21,900.0000 93,800.00 1.6L Ecoboost Engine 6 Speed Auto Transmission 2.00 3rd Key 001-4-5450-464200-00000 250.0000 500.00 2.00 50C Floor Mats 001-4.5450.464200-00000 74.000 0 148.00 TOTnL 44,448.00 Per -per Budget Approval —Per RAY SELLARS ....,. ,.:,,!.:,:4.'e;_,;.,::.. an;; .a: 41- J aZ74,40 INc +.:2;.'.0...':��t#fi.. ..... .. . ........ .. . .. ..:�.�. ..... i7f - ...� ii ilk .J"M•. _ -P J�� 1�ii�Y.:�':je�u. i L ^ r 'V' ll 1 qq 4. .d..i - I: d,,, 1. .I II .101ii1 C't n e .icy. y� . p�Ir:l�ar�'!fl''e Clfsi ib'hd'B I�III{�I�,�li'•,�.,�15e artmerlt.�klead � dl�l�.y Find ��`.Djf�tlydi` ,�Il��,;mjl ,,,;,v:;.,, g �'!. 1.Exempt from Local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval. 2.C.O.D or collect shipments will not be accepted. 4.Normal receiving hours are Monday-Friday,8:30 a.m.to 5:00 p.m. Page 1 of 1 PROPOSAL NAME: CITY OF SUNNY ISLES BEACH DATE:DECEMBER 22, 2014 EMAIL: RSELLARS @SIBIFL.NET ATTN: RAY SELLARS 2015 FORD ESCAPE SE 4X4(U9G) $21,900.00 1.6L ECOBOOST ENGINE 6 SPEED AUTOMATIC TRANSMISSION 3RD KEy $250.00 (50C)FLOOR MATS $74.00 TOTAL $22,224.00 X 2 GRAND TOTAL $44,448.00 PER FSA CONTRACT 14-22-0904 SPEC#24 DELIVERY 90-120 DAYS ARO We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. - Respectfully submitted, Please return this form via Fax:(407)647-4779 or ERIC JORE email-EIore@aol.com FLEET MANAGER ACCEPTED: DON REID FORD,INC. PO# BID AWARD ANNOUNCEMENT 14-22 _ 0904 Effective Dates: October 1, 2014- September 30, 2015 POLICE RATED, ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS & VANS Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association & Florida Association of Counties FAA FLORIDA ASSOCIATION OF 1h-is �► COUNTIES AU About Florida Bid Award Announcement(14.22.0904) 1 :.,:: •:,Ii!•jrn rr�i al :I,,unr':".Jy";' q:a-. •�Sp6!'r:�::" .,�,a,.rn qaf�:?:liiia;i.- ii{.�r5 r1 5i;�i- ��,Y..,,, CITY OF SUNNY ISLES BEACH ��ylliJ l;;;I��silll'!Ilirlllh�sli�iPv ; l`j.0 �la5trdyy��fl Yee 4 ;: *^ 18070 Collins Avenue • ,,. •,, . ...... Sunny Isles Beach,FL 33160 DATE: 02/17/15 ■ . Phone: (305)792-1707 Fax:(305)949-3113 NO.:15-00527 Send Invoices To:AccountsPayable @sibfl.net Ir`,lYj ry^�ilj',IlUljrliljxtive;.`.x,w ..wr '''ijtejr ^Y.. ..1-, -•;7! ATTN:FLEET MAINTENANCE DEPT. I1. l� 1 I I],pa se+O'd4 a.,.-- until:oar`d�iSIi ltivo)Ges' CITY OF SUNNY ISLES BEACH ; I�Ibll�lllilil�l�?1resp6hddn ,packagO 40shfpRIP Ppgrs, ' 18070 COLLINS AVE 3RD FLOOR SUNNY ISLES BEACH,FL 33160 /1i!lj:+"i'la'lli'Ei•!is^ _ ; - ''.jIP•,13jii;l,lil!f illlf>ilihf�,:>�.,: - u�1.1101 :1= 013 It IVI5,r.. . 1 F.....:,... ..,:, lA �/€Nb.QR = Vendor#:5202 DON REID FORD , i; it3h„ r MVP EFMREOMItgD -T.^.'-:dlt I!lu,�h�4ill.�i;1 143:>-iTEAINS "z ' '°?;;;: P.O,BOX 940005 MAITLAND,FL 32794-0005 09/30/15 NET 30 Florida Sales Tax Exempt No.85-8012694687C-4 a,.` - .:0:. �I FI'� - - - �.rt.o-ri''i'I I!ii; lri I':-,: 1.:'a:.`%tnT%i. ,'Inla :I iP l"::P; � - I'; i�• i �S''i.'' I,I YI: ',7 L'Ib 7 A:41114.0.0044' is•al.,.:l : '; :?;`"= 'I',:d�tl;i: siLU rbYSCRI�Ti(lN >'h' - ,i,�l,, .r CC1D.T(VO:.:-. .......... .,....:....:-.............a.�:. ........,....:.......,...,..., ., hreM#: `�'r 1.00 2015 Ford F150 4X4 001-6-5720-464200-00000 19,998.0000 19,998.00 1.00 V6 Engine 2,7L Ecoboost 001-6-5720-464200-00000 794.0000 794.00 1.00 Spray on Bedline 001-6-5720-464200-00000 414.0000 474.00 1.00 Long Bed 001-6-5720.464200-00000 299.0000 299.00 1.00 Power Window&Lock 001-6-5720.464200-00000 969.0000 969.00 1.00 Liftgate 001-6-5720-464200-00000 2,700.0000 2,700.00 TOTAL 25,234.00 Per per Budget Approval Per RAY SELLARS SYLVIA FLORES k •I'i 7:I: � :�I':11 t'. d... :s' �„li'::I. .I ( I:'i• I.I �" I r - .1. ,t: i.. ,1�,�. and a it�r.I.i:; I. �y{..e..f��lead. y.. �tti u���" I,.p vl. •`111 -1111. �� � I .... :-. 1.Exempt from Local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval. 2.C,O.D or collect shipments will not be accepted. 4.Normal receiving hours are Monday-Friday,8:30 a.m.to 5:00 p.m. Page 1 of 1 4 -4 Ref k PROPOSAL • NAME: CCTV OF SUNNY ISLES BEACH BATE:NOVEMBER 5,2014 EMAIL: RSELLARS@SEBIFL.NET ATTN:RAY SELLARS 157 2015 FORD F150 4X4 R/C 141"W/B(FIE) $19998.00 (99P)2.7L Vb ECOBOOST ENGINE $794.00 ELECTRIC 6 SPEED AUTOMATIC TRANSMISSION (96W)SPRAY ON BERLINER $474,00 • LONG BED $299.00 LIFTGATE $2700.00 v0,/ P9Wet o .s L.cyG4.j • ..�..�. _—�_ ._... 'TOTAL S24 5.00 PER FSA CONTRACT 14-22-0904 SPEC#44 t1517..Y)1/4 DELIVERY 90-120 DAYS ARO We thank you fdr the opportunity to maks this proposal and will appreciate your acceptance. Acceptance of this proposal will not be binding upon us until this proposal is approved hereooitt wri€ing,by an official of Don Reid Ford,Inc. Retail of one copy o4'this proposal and your purchase order number Constitutes your official acceptance. Respectfully submitted, Please return this than via Fax:(407)647-4779 or ERIC sORE email-jJore( laol.com FLEET MANAGER ACCEPTED:_ _ DON REED FORD INC. . PON ORDINANCE WE 2014- 136 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA AMENDING ORDINANCE NO. 2014-436; AMENDING THE CITY'S BUDGET NO. BA141S-01 FOR THE 2014.2015 FISCAL YEAR TO ADJUST THE GENERAL FUND FOR PARKS CAPITAL OUTLAY REQUESTS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO IMPLEMENT THE TERMS AND CONDITIONS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Subsection 200.065 and 166.241, Florida Statutes and the City Charter, the City Commission adopted the Budget for Fiscal Year 2014-2015 (the "Budget")by Ordinance No.2014-436;and . WHEREAS, prior to the first public hearing on the Budget, a page of Capital Request hems was prepared but not included in the proposed budget, in addition, it was further contemplated with the completion of Gateway Park an additional 4-wheel drive pickup truck was needed for the crew that will handle this new Park;and WHEREAS, Fifty-Five Thousand One Hundred Dollars($55,100,00)for Capital Outlay for Parks Maintenance is requested;and WHEREAS, the City's Finance Director has determined the General Fund needs to be adjusted for Parks Capital Outlay Requests, and as a result, the budget amendment, attached hereto as Exhibit"A",is necessary;and WHEREAS, the City Commission has determined that it is necessary to emend the Budget,as set forth in Exhibit"A", based upon the review and analysis provided by the Finance Director. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA,AS FOLLOWS: Section 1; lncprporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part by this Ordinance upon adoption hereof'. Section 2; Budget Amendment. The Budget for Fiscal Year 2014-2015 adopted by Ordinance No. 2014-436 is amended as Amendment No. BA1415.0t to reflect the revisions in Exhibit"A". All other terms and conditions of Ordinance No.2014-436 not otherwise amended by this Ordinance remain in full force and effect. Section): Authorization of City Manager. The City Manager is hereby authorized to take all actions necessary to implement the terms and conditions of this Ordinance. 02014-Budged Amend BA 1415.01 FY 2014-15 Page 1 or 2 Section 4; Effective Date. This Ordinance shall be effective ten (10)days after adoption on second reading. PASSED AND ADOPTED on first reading this (lo t'day of O€ LI2e./[ 2014. PASSED AND ADOPTED on second reading this WAlay of dbijeyntve!•2014. 411,AiG/ •:+, /G,1�L4/ 'rman S.Fdelcup, fayor • • .;• , •f • r, •` ATTl ST• : • '_,.■ y ,• .. `• I J l • ._J�.J1 • '?;1ane•A.Hines,MMMC,City Clerk .g?).7 , • • ,y • �t ;.)4� APPROVED . T4 FORM AND FLCIENCY 1h 4/1, . -ns Ottinot,City Attorney Moved by: T Second by: e1h1f1r 4,Sg otzek . 0U-- VOTE AS FOLLOWS: 5_0 Mayor Edelcup (wY'es a no Vice Mayor Aelion ( 'es (,no Commissioner Gatto (#.,J'es a no Commissioner Levin (Oyes u no Commissioner Scholl ( es 0 no 02014-Budget Amend 8A14t5-01FY2014.15 Page 2of2 i 1 ia it n C? N - - aa,, n rte. Ci N t') ('i er t4 0, OOOQ O vi 1 ed V Pal D fail 0 0 OOd 4 g tri mils tr; r1 Qb C.) ., O O 0 cv Q R © © N' 3 n Ii Q = V ga vs- ., g V A tr Rt i E. ii• al yr w o V ,..2k z Dg p > ; E- c s ` V U z EQ nVy8 . it c; ! aC. fx VI t Q itddda • • NM r rrt f : ,^<; 4 City of Sunny Isles Beach Norman S.Edelcup,Mayor 7-4 ;``" -� 18070 Collins Avenue Isaac Milan,Vice Mayor z Sunny isles Beach,Florida 33180 Jeanette Gatto,Commissioner • tj� ?.,• Jennifer Levin,Commissioner • \, * 305.947.0608 City Hall George"Bud"Scholl,Commissioner•'ti,�'• �oF� tint 306.949.3113 Fax ry'•of row*1a Christopher J.Russo,City Manager • Hans Ottinot,CIfyAttorrrey Jane A.Hines,MMC,City Clark MEMORANDUM • TO: Christopher J. Russo,City Manager FROM: Susan Simpson, Cultural and Community Services Dire DATE: September 8, 2014 RE: FY 2014-2015 Budget Requests After our recent discussion regarding the Parks Division expansion,we should consider the purchase of a pick-up truck this fiscal year in preparation of the opening of Gateway Park. With. the opening of Gateway Park and the addition of staff,another 4 wheel drive,pick-up truckafith hitch and lights,Is required for optimal efficiency. Currently 18 employees share 6 trucks and one MV. We are getting by at this rate but there are efficiency losses with employees shuttling other employees to work locations,trash transport,etc. By mid fiscal year,the number of employees will increase to a total of 21,inclusive of one Parks Manager. A 7th truck would streamline some work activity and allow for the occasions when vehicles need maintenance. Keep in mind that this Is a 7 day per week operation so vehicles are utilized every day and there Is no available time for vehicle maintenance. This would require an increase to the proposed budget,account number 10.577.5642 (Vehicles),of$25,000.00. This Is only the 3'a new vehicle requested by the Parks Division. The ,original four were inherited from Public Works end 2 new were purchased in FY 12/13. Additionally,a page of Capital Request items was prepared but not included In the proposed budget due to an oversight. The Excel document contained 2 sheets in which only one was picked up during the budget input process. Sheet one(attached)listed hems totaling$33,600 to lover the following: 440 linear feet of fence for the basketball court under the William Lehman, 1 Children's sculpture for the park, 10 shelving units for the storage area at Heritage Park, 7 Blinds for the windows at Pelican Park,4 hand dryers to eliminate the use of paper towels in parks restrooms,and 12 trash can lids. Of these,we can remove the Children's Sculpture at $3,500 as that was subsequently purchased this fiscal year. The remaining items total$30,100 and are currently unfunded. If possible,I request that these Items be added back Into the FY 14-15 final budget These two items together would result In a total budget increase to the 577 Parks Maintenance account of$55,100. DID AWARD ANNOUNCEMENT L 14_ 22 -0904 Effective Dates: October I, 2014- September 30, 2015 POLICE RATED, ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS & VANS Participating Sheriffs Offices es Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association & Florida Association of Counties *� FLORIDA Jy? Assocl,vrloN OF A-e. COUNTIES All About Florida I Bid Award Announcement(14-22-0904) 1 I:•L•! 1:11:" `ji7 {� "t-Ppx?:f�C'rVi':'"' h�inl> +;r,rx+s:4'+�5:'.f:'&:L;rt,:�;ir,ii�A;rs,?:, i.�.v:i OF SUNNY ISLES BEACH CITY Itil;4l�l,l�',Illfl�llla7i?�I•��.,,10. *nch: se;:c0 !:esllrll`A '.I 1$070 Collins Avenue Sunny Isles Beach,FL 33160 DATE: 02/17/15 Phone:(305)792-1707 Fax:(305)949-3113 NO.:15-00526 Send Invoices To:AccountsPayable @slbfl.net )p 014 y l yl''fYiIll70yl%'lgn�l,,;a,r3—,T mlel,,rsh,;uq, >f. _J•�"•u W�?Y�..{�iir1' %+i.. r;El 4h I. ' ' �% .rr'�•.y�.r ,.¢ tq h � �;:�:,-r. ..r:l� ATTN:FLEET MAINTENANCE DEPT. I I'I' °� l S;s.S f � �Sn0.ftipRe4rj.9vi if 7V �S'r:Syr":,f'; CITY OF SUNNY ISLES BEACH 'l ll���)11!I11.1. '>� pgl? �i�g4:011a 'S}j 0: Geis <Vy 18070 COLLINS AVE 3RD FLOOR SUNNY ISLES BEACH,FL 33160 lli'i?:I�sllaal•. .1: •Ilia;ill"Iillfiil64!9?I,;ir;nl�l+" VENOQ Vendor#:5202 DON REID FORD P.O. BOX 940005 I�����d��r�,fI:IVER1!;��E�'Q[j-IREO;�:^n^rt MAITLAND,FL 32794-0005 09/30/14 NET 30 Florida Sales Tax Exempt No.85-8012694687C-4 l a: ., •,. d 1. !�� .I,I .I,!.F1' ,rl:s�ae .! G i1•.:.' 1.47db. s :<•: - 1,1,. :1,.6'.:1.11.. ;r a��l,i:. n 1.1 ;,;),... :'r'btia;� I' 111 .7.,..1.1, •.I. :'�!�' I i 1ji�,I ,.I- .I I f. ,.V.1.+.. z ",I:!i!I„ ,l 'I:L;uell. :1 3'r .,I .I�,.�j•ntlf P,RIC$,-«s- 11: .:e.lk(�t�T14��14!:..,.. ��:��:�� 'uA .aTY.f. s�lil.,l,IreM.if...�<;._: I,.i.•S�II,.r� .OESCRIR�fpN . ..a,•I"UI".....;�c�o�-�vr..i�o.�......r. ,. �. . ........., .-. _... .,r.". .............._.. ...:. 2.00 2015 Ford Truck 001-5-5390-464200.00000 19,998.0000 39,996.00 Per FSA Contract 1442.0904 Spec 4444 on page 44-Delivery 90-120 days ARC Purchasing Agent has copy of the Bid Award Proposals attached to Req 2.00 Long Bed 001-5-5390-464200-00000 299.0000 598.00 2.00 (96W)Spray on Sedliner 001-5-5390-464200-00000 474.0000 948.00 1.00 (RSA)Power Window&Locks 001-5-5390-464200-00000 965.0000 959.00 1.00 (99P)2.7LV5EcoboostEngine 001-5-5390-464200.00000 794.0000 794.00 1.00 Liftgate 001-5-5390-464200-00000 2,700.0000 2,700.00 TOTAL 46,005.00 Per Per Budget Approval Per DEBRA LIMA BILL EVANS • .-.�t.'r .I I v 4 ;11..1 9�• - v^ '.Ct a s ',� .II. f(4 e . ar:'tm. t�. .H. ,7,?lh.:�-:. l� -., ....,.......:......................._.. "lll•Illll.l.i.l?L.".".QkS�.;.. .,�..".� ..,..:. ,...._...............:............_. ..��.......-..-.... ... ..6.f..^,':..':../:.y..........�..::r,. 1.Exempt from Local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval. 2.C.O.D or collect shipments will not be accepted. 4.Normal receiving hours are Monday-Friday,8:30 a.m.to 5:00 p.m. Page 1 of 1 '7(f) -Pu b/,'L, (,c-iorhs PROPOSAL NAME: CITY OF SUNNY ISLES BEACH DATE: NOVEMBER 5,2014 EMAIL: RSELLARS @SIBIFL.NET ATTN: RAY SELLARS 2015 FORD F150 4X4 RJC 141"W/B(FIE) $19998.00 (99P)2.7L V6 ECOBOOST ENGINE $794.00 ELECTRIC 6 SPEED AUTOMATIC TRANSMISSION (96W) SPRAY ON BEDLINER $474.00 LONG BED $299.00 LIFTGATE $2700.00 • TOTAL $24265.00 PER FSA CONTRACT 14-22-0904 SPEC #44 DELIVERY 90-120 DAYS ARO We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. Respectfully submitted, Please return this form via Fax:(407)647-4779 or ERIC JORE email EJor a m FLEET MANAGER ACCEPTS a ! DON REID FORD,INC, PO# • \//'(' PROPOSAL l uhIlu Woris' NAME: CITY OF SUNNY ISLES BEACH DATE: NOVEMBER 5,2014 EMAIL: RSELLARS@SIBIFL.NET ATTN: RAY SELLARS 2015 FORD F150 4X4 R/C 141"WB (F1E) $19998.00 3.5L V6 TIVCT FFV ENGINE ELECTRIC 6-SPEED AUTOMATIC TRANSMISSION (85A)POWER WINDOWS AND LOCKS $969.00 (96W)SPRAY ON BEDLINER $474,00 LONG BED $299.00 TOTAL $21740.00 PER FSA CONTRACT 14-22-0904 SPEC#44 DELIVERY 90-120 DAYS ARO We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this proposal will not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid Ford,Inc, Return of one copy of this proposal and your purchase order number constitutes your official acceptance, Respectfully submitted, Please return this form via Fax:(407)647-4779 or ERIC JOKE email-EJ•r- :• _om FLEET MANAGER r ACCEP ' D: ► i DON REID FORD,INC. AN PO# . * Scui-ed 0)--1 1-1--vi d-e- kc-h)P/fr--67)." ----_ - -- BID AWARD ANNOUNCEMENT f .,i I 14- 22 -0904 1 Effective Dates: I : October 1, 2014-September 30, 2015 1 . 4qqnn f .1�. '..E,?is-.;ice1_,1..._.� 1:Z:._1..L w. 14j. :,1•S�u._.6;t1:,..`.1,a1.: 1_._i...bf I''/)x.fs'.4l', POLICE RATED, ADMINISTRATIVE, UTILITY VEHICLES, TRUCKS & VANS Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association & Florida Association of Counties 4,, . FA1PI. , ...,....., ,y.v.%, _„.,.„,,..._ ,„ . _, ', ``"' FLORIDA rrj� ASSOCIATION OF � c,t COUNTIES All About Florida Bid Award Announcement(14-22.0904) 1 FY 2014/2015 COMPREHENSIVE ANNUAL BUDGET City of Sunny Isles Beach ti • NEW CAPITAL OUTLAY REQUEST DEPT/DIV TOTAL COST DEPARTMENT NAME DIVISION NAME NO. FUNDED o Z Public Works Adminlstratioiy Public Works 539 48,000 w �- •i+ -4� M1 a� T-� k rSir� .F'�I1p. J.� WINFA i �� � >.�4 A ..4�L+'x�aL�.ti9 n; 4�Fu;..��. 1,,,�. v .�`- f°��.�'!: e- x Replace two pickup trucks with corrosion from 2 Public Works Trucks salt which have reached the end of their life 48,000 Y expectancy. ors / -- 6- -- S39`0 000oo PUBLIC WORKS ADMINISTRATION 153 Item Coversheet Page 1 of 1 S NNY City of Sunny Isles Beach U -3(F. r� T AO \F �' ,n 18070 Collins Avenue x _, ) flZ Sunny Isles Beach,Florida 33160 's•'•,,.-7, -e,;°,,,,' (305)947-0606 City Hall o.,,.' (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo,City Manager FROM: Bill Evans, Director of Public Works DATE: 4/16/2015 RE: Resolution Approving Purchasing Authority with Don Reid Ford for the Purchase of City Vehicles RECOMMENDATION: Staff is recommending the City Commission approve the attached resolution. REASONS: The City of Sunny Isles Beach rotates a portion of the City vehicles annually to assure safety, reliability and economically better serve the City.All nine vehicles will be purchased through a piggy back contract coordinated by the Florida Sheriffs Association and Florida Association of Counties, Bid Award Number 14-22-0904. The nine (9) vehicles will be purchased from Don Reid Ford in an amount not to exceed$204,583.00 and are broken down as: • Building Department, four (4) 2015 Ford Escape in an amount of $88,896.00 • Parking Enforcement, two (2) Ford Escape in an amount of $44,448.00 •Parks, one(1)2015 Ford 4x4 in an amount of$25,234.00 • Public Works, two (2) 2015 Ford truck, one with a liftgate in an amount of$46,005.00 All vehicles were requested and approved in the 2014/2015 Comprehensive Annual Budget FUNDING SOURCE: • Building Department, $88,896.00 from account: 140-4-5150-464200- 00000 •Parking Enforcement, $44,448.00 from account:001-4-5450-464200- 00000 •Parks, $25,234.00 from account:001-6-5720-464200-00000 •Public Works, $46,005.00 from account:001-5-5390-464200-00000 ATTACHMENTS: Description Resolution Proposals Item Number: 10.F. http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1605 4/10/2015