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HomeMy WebLinkAboutReso 2015-2393 RESOLUTION NO. 2015-2,393 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE TITLE VI PROGRAM PLAN FOR THE CITY OF SUNNY ISLES BEACH COMMUNITY SHUTTLE SERVICE, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 2009 the City received federal funds from Miami-Dade County through the American Recovery and Reinvestment Act for the purchase of two (2) shuttle buses for the SIB Community Shuttle Service; and WHEREAS, one of the requirements of this funding is for the City to establish a Title VI Program and procedures that comply with Title VI of the Civil Rights Act of 1964,the Civil Rights Restoration Act of 1987 and the Americans with Disabilities Act of 1990 (ADA Compliance); and WHEREAS, the Program Plan has been approved by Miami-Dade Transit, the overseeing agency that ensures program compliance, and the City wishes to approve the Title VI Program Plan for the City of Sunny Isles Beach Community Shuttle Service, attached here as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of the Title VI Program Plan. The City Commission hereby approves the Title VI Program Plan for the City of Sunny Isles Beach Community Shuttle Service, attached hereto as Exhibit "A". Section 2. Authority of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 16th day of April 201 S. George '. Scholl, Mayor ATTEST: L.,u) - •Jane A. Hines, MMC, City Clerk APPROV ! • S TO FORM AN le FFICIENCY: .7 tt 'rot, 'i' Attorney Moved by: k 1 p� Seconded by: Nit l cam, 01\c,T,r G PcTTO Vote: S-b Mayor Scholl V(Yes) (No) Vice Mayor Gatto V(Yes) (No) Commissioner Aelion /(Yes) (No) Commissioner Goldman es) (No) Commissioner Levin V(Yes) (No) (I:0NY * FLO1 O OF SUN PL Y Title VI Program Plan for the City of Sunny Isles Beach Community Shuttle Service September 2014 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Exhibit"A" Title VI Program Plan Background Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that"no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U.S.C. Section 2000d). It is the policy of the City of Sunny Isles Beach, under Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of 1975; Section 324 of the Federal-Aid Highway Act of 1973; Civil Rights Restoration Act of 1987; and related statutes and regulations, that no person shall on the basis of race, color, national origin, sex, age, disability/handicap, or income status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any federally or non-federally funded program or activity administered by the City or its sub- recipients. The City of Sunny Isles Beach is committed to ensuring that no person is excluded from participation in, or denied the benefits of its transit services on the basis of race, color, or national origin, as protected by Title VI in Federal Transit Administration (FTA) Circular 4702.1.B. II. Purpose The purpose of the City of Sunny Isles Beach's Title VI program is to establish and implement procedures that comply with Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Americans with Disabilities Act of 1990 (ADA), as well as other related federal and state statutes and regulations. These procedures have been adopted to conform to Federal Transit Administration (FTA) and Federal Highway Administration (FHWA) regulations, as well to Florida Department of Transportation (FDOT)guidelines. The City does not tolerate discrimination in any of its programs, services or activities; and will not exclude participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. The City values diversity and both 2 City of Sunny Isles Beach Title VI Program Plan welcomes and actively seeks input from all interested parties, regardless of cultural identity, background or income level. The City of Sunny Isles Beach has established a Title VI Coordinator to investigate and seek to resolve any complaints regarding participation, benefit of, or discrimination or retaliation under any of the City or its sub-recipients programs. Title VI Coordinator Contact Information: Stan Morris Deputy City Manager 18070 Collins Avenue Sunny isles Beach, FL 33160 305-792-1807 III. Procedure 1. All complaints shall include: a. Name, address and contact number of the person making the complaint; b. Names, addresses and contact numbers of witnesses; c. A narrative or statement describing the alleged violation of Title VI, including date and time of the alleged violation and City program or facility where the alleged violation occurred; d. Any other documentation that may provide an additional explanation or identification of the alleged violation; and e. A copy of the Title VI Complaint of Discrimination is attached as Appendix A. Note: Alternative means of filing complaints, such as personal interviews or a recording of the complaint will be made available for persons upon request. 2. All complaints shall be filed no later than 180 days from the date of the alleged discrimination. 3. Within fifteen (15) calendar days after receipt of the complaint, the Title VI Coordinator will meet with the complainant to discuss the complaint and possible resolution. 4. Within thirty (30) calendar days of the meeting, the Title VI Coordinator will complete an investigation of the allegations and respond in writing to the person who filed the complaint. The response will explain the position of the City and offer options for substantive resolution of the complaint. 3 City of Sunny Isles Beach Title VI Program Plan 5. The person who filed the complaint may appeal the written response if it does not satisfactorily resolve the issue. Appeals must be submitted in writing, within fifteen (15) calendar days after receipt of written response to the City Manager and City Attorney. IV. Retaliation Retaliation is prohibited under Title VI of the Civil Rights Act of 1964 and related federal and state nondiscrimination authorities. It is the policy of the City that persons filing a grievance of discrimination should have the right to do so without interference, intimidation, coercion or fear of reprisal. Anyone who feels they have been subjected to retaliation should report such incident to the Title VI Coordinator. V. Information Notices A link to the City's Title VI information is displayed on the homepage of the City's website, www.sibfl.net, including the Title VI Coordinator's contact information (as listed above). Title VI notices are also prominently and publicly displayed at City Hall. Additional information relating to the City's nondiscrimination obligation is in this document and can be obtained from the Title VI Coordinator. VI. Record Keeping The Title VI Coordinator will ensure the maintenance of permanent records, which include, but are not limited to copies of Title VI complaints or lawsuits and related documentation, and records of correspondence to and from complainants, and Title VI Investigations. A copy of the Complaint Monitoring Log is attached as Appendix B. VII. Limited English Proficiency (LEP) The City of Sunny Isles Beach has a land area of 1.78 square miles and a population of 20,832 (as of the 2010 Census Data). According to the American Community Survey 2008-2012, 30.7% of the population speaks primarily English at home, 44.2% speak primarily Spanish at home, and 21.9% speak 4 City of Sunny Isles Beach Title VI Program Plan other Indo-European languages (of which Russian is the most prominent). A copy of the American Community Survey 2008-2012 is attached as Exhibit B. Recognizing a need to accommodate passengers with diverse ethnic backgrounds, the City has been committed to providing transit services which are accessible to all persons regardless of potential language barriers. The City provides information in English, and in Spanish and Russian when requested. Most City departments have at least one or more employees that are bilingual and those needing a translator are accommodated when requested. The City will continue to review the LEP procedures to determine if modifications are needed to meet language assistance deficiencies. The City will also educate staff on the following procedures: a. Understanding the Title VI Policy and LEP responsibilities b. How to access Title VI Policy and Procedures via the City's website c. Document and resolve any language assistance deficiencies d. The appropriate procedure to follow if a Title VI and/or LEP complaint is filed VIII. Transit Amenities All shuttles are equipped with the following: • Air conditioned interior • Front-facing seats • Wheelchair accessible seating and ramps • Non-skid surfaces at entrance and exit areas • 1 of the shuttles is equipped with a bicycle rack • Safety & security cameras (on each shuttle and also strategically placed throughout the City) • Amenities such as benches and stop shelters are also provided throughout the City IX. Public Participation Element As an agency receiving federal financial assistance, we have made the following community outreach efforts: • Public notices in local and county-wide newspapers 5 City of Sunny Isles Beach Title VI Program Plan • Website posting with service information and a shuttle route map (http://www.sibfl.net/main transportation/) (a copy of the route map is attached as Appendix C) • The City has published a pamphlet for the shuttle service that contains service information and a map of the shuttle route. This publication is made available at City Hall, the Visitor's Center, Pelican Community Center, and all hotels throughout the City (a copy of the pamphlet is attached as Appendix C) • Public meetings have been held to obtain community feedback; information received was used to improve shuttle service. • A survey was issued to obtain community feedback; information received was used to improve the shuttle service (a copy of the survey is attached as Appendix D) • A link to the City's Title VI Program information is available on the homepage of the City's website (www.sibfl.net) • All publications regarding the shuttle service have a phone number listed that people can call with any questions or concerns. Staff receiving the calls are instructed that all Title VI related issues are to be directed to the Title VI Coordinator. • Every August, the City hosts an annual "Back to School Picnic," open to the public, at which information regarding the shuttle service is disseminated. • The City will be installing information boards in each of the shuttles that inform passengers of shuttle-related information, including the City's Title VI Program. The City and its records are available to the public and the City welcomes input. X. Decision Making Bodies The City of Sunny Isles Beach does not have any transit related non-elected planning boards or advisory committees or planning boards. If any such entities are established in the future, this plan will be amended to depict minority representation on such committees and to describe the efforts made to encourage participation on the committee that reflects the make-up of the population. 6 City of Sunny Isles Beach Title VI Program Plan Appendices Appendix A Title VI Complaint of Discrimination Appendix B American Community Survey 2008-2012 Appendix C Complaint Monitoring Log Appendix D Shuttle Service Pamphlet Appendix E Survey for Transportation Services Appendix A City of Sunny Isles Beach Title VI Complaint of Discrimination Complainant Name: Address: Phone Number: E-mail Address: Please list the names, addresses and phone numbers of any witnesses: Location of Incident: Date of Incident: Discrimination € Race € Color € Nation Origin € Sex € Age € Handicap/Disability Because of: € Income Status € Retaliation € Other Please explain how, why, when and where you believe you were discriminated against. Include as much background information as possible about the alleged acts of discrimination. Additional pages may be attached if needed. Complainant Signature: Date of Signature: Note: Alternate means of filing complaint, such as personal interviews or a tape recording of the complaint, will be made available for persons with disabilities upon request. City of Sunny Isles Beach Title VI Program Plan Appendix B U.S. Census Bureau AMERICAN FactFinder 0, DP02 SELECTED SOCIAL CHARACTERISTICS IN THE UNITED STATES 2008-2012 American Community Survey 5-Year Estimates Note:This is a modified view of the original table. Supporting documentation on code lists,subject definitions,data accuracy,and statistical testing can be found on the American Community Survey website in the Data and Documentation section. Sample size and data quality measures(including coverage rates,allocation rates,and response rates)can be found on the American Community Survey website in the Methodology section. Although the American Community Survey(ACS)produces population,demographic and housing unit estimates,it is the Census Bureau's Population Estimates Program that produces and disseminates the official estimates of the population for the nation,states,counties,cities and towns and estimates of housing units for states and counties. Subject Sunny Isles Beach city,Florida Estimate Margin of Error Percent Percent Margin of Error HOUSEHOLDS BY TYPE Total households 10,865 +/-505 10,865 (X) Average family size 2.67 +/-0.12 (X) (X) WORLD REGION OF BIRTH OF FOREIGN BORN Foreign-born population,excluding population born at 11,829 +/-842 ! 11,829 (X) sea Europe 3,594 +/-528 30.4% +/-4.2 - Asia I 436 +/-207 3.7% +/-1.8 Africa 377 +/-290 3.2% +/-2.4 Oceania 14 +/-20 0.1% ! +/-0.21 Latin America 7,144 +/-816 60.4% +/-5.1 Northern America 264 +/-150 2.2% ! +/-1.3 ANGUAGE SPOKEN AT HOME Population 5 years and over 19,968 +/-257 19,968 (X) English only 6,135 (, +/-809 30.7% +/-4.0 Language other than English 13,833 +/-832 69.3% +/-4.0 Speak English less than"very well" 6,004 +/-697 30.1% ; • +/-3.4 Spanish 8,825 +/-9191 44.2% +/-4.5 Speak English less than"very well" 3,603 . +/-709 1 18.0% +/-3.5 Other Indo-European languages 4,365 +/-632 21.9% +/-3.2 Speak English less than"very well" 2,150 I, +/-405 10.8% +/-2.0 Asian and Pacific Islander languages _ 60 +/-62 0.3% _ +/-0.3 Speak English less than"very well" 17 +/-28 0.1% +/-0.1 Other languages 583 +/-346 2.9% +/-1.7 Speak English less than"very well" 234 +/-216 1.2% +/-1.1 ANCESTRY Total population 20,739 ( +/-72 20,739 (X) I American 1,361 +/-590 6.6% j +/-2.8 Arab 475 +/-330 2.3% +/-1.6 Czech 62 +/-98 0.3% +/-0.5 Danish 22 +/-35 0.1% 1 +/-0.2 Subject Sunny Isles Beach city,Florida Estimate Margin of Error Percent Percent Margin of Error Dutch 51 +/-47 0.2% +/-0.2 English 446 +/-155 2.2% +/-0.7 French(except Basque) 516 +/-352 2.5% +/-1.7 French Canadian 39 +/-46 0.2% +/-0.2 ' German 750 1 +/-269 3.6% ' +/-1.3 Greek 93 +/-80 0.4% +/-0.4 Hungarian I 125 I +/-79 0.6% 1 +/-0.4 Irish 423 +/-186 2.0% +/-0.9 1Italian 1,421 +/-334 6.9% +/-1.6 li Lithuanian 45 +/-39 0.2% +/-0.2 Norwegian I 66 1 +/-104 0.3% +/-0.5 Polish 997 +/-262 4.8% +/-1.3 Portuguese 99 +/-108 0.5% +/-0.5 Russian 2,024 +/-516 9.8% +/-2.5 Scotch-Irish 62 +/-66 0.3% 1 +/-0.3 . Scottish 137 +/-93 0.7% +/-0.4 Slovak 0 j +/-25 0.0% j +/-0.2 Subsaharan African I 162 +/-136 0.8% +/-0.7 I Swedish 36 +/-58 0.2% +/-0.3 Swiss 42 +/-42 0.2% +/-0.2 Ukrainian 275 +/-193 I 1.3% I +/-0.9 Welsh 26 +/-41 0.1% +/-0.2 West Indian(excluding Hispanic origin groups) 1 54 +/47 0.3% +/0.2 Data are based on a sample and are subject to sampling variability.The degree of uncertainty for an estimate arising from sampling variability is represented through the use of a margin of error.The value shown here is the 90 percent margin of error.The margin of error can be interpreted roughly as providing a 90 percent probability that the interval defined by the estimate minus the margin of error and the estimate plus the margin of error(the lower and upper confidence bounds)contains the true value. In addition to sampling variability,the ACS estimates are subject to nonsampling error(for a discussion of nonsampling variability,see Accuracy of the Data).The effect of nonsampling error is not represented in these tables. Fertility data are not available for certain geographic areas due to problems with data collection.See Errata Note#92 for details. The Census Bureau introduced a new set of disability questions in the 2008 ACS questionnaire.Accordingly,comparisons of disability data from 2008 or later with data from prior years are not recommended.For more information on these questions and their evaluation in the 2006 ACS Content Test, see the Evaluation Report Covering Disability. While the 2008-2012 American Community Survey(ACS)data generally reflect the December 2009 Office of Management and Budget(OMB) definitions of metropolitan and micropolitan statistical areas;in certain instances the names,codes,and boundaries of the principal cities shown in ACS tables may differ from the OMB definitions due to differences in the effective dates of the geographic entities. Estimates of urban and rural population,housing units,and characteristics reflect boundaries of urban areas defined based on Census 2000 data. Boundaries for urban areas have not been updated since Census 2000.As a result,data for urban and rural areas from the ACS do not necessarily reflect the results of ongoing urbanization. Source:U.S.Census Bureau,2008-2012 American Community Survey Explanation of Symbols: 1. An'*'entry in the margin of error column indicates that either no sample observations or too few sample observations were available to compute a standard error and thus the margin of error.A statistical test is not appropriate. 2. An'-'entry in the estimate column indicates that either no sample observations or too few sample observations were available to compute an estimate,or a ratio of medians cannot be calculated because one or both of the median estimates falls in the lowest interval or upper interval of an open-ended distribution. 3. An''following a median estimate means the median falls in the lowest interval of an open-ended distribution. 4. An'+'following a median estimate means the median falls in the upper interval of an open-ended distribution. 5. An'***'entry in the margin of error column indicates that the median falls in the lowest interval or upper interval of an open-ended distribution.A statistical test is not appropriate. 6. 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Y_ - - City of Sunny — Isles Beach Title VI Program Plan Appendix E SURVEY for Transportation Services Needs Assessment Document Name (if you wish to include) Contact Phone (if you wish to be contacted re: your survey) Contact Email (if you wish to be contacted re: your survey) Do you reside in a condo or single family home? 1 . Your Average Weekly Usage — Check One Less than 10 times per week 7 — 10 times per week 4-6 times per week 2-3 times per week once per week or less 2. Do you use the shuttle bus only within city limits? 3. Do you use the Shuttle bus to travel to the mall? 4. Is the Shuttle Bus your primary mode of transportation? 5. Do you have use of a motor vehicle? 6. Are you satisfied with the amount of time it takes to get to your destination? 7. Is there a destination that you would recommend for future consideration? Thank you for your feedback. Please leave your survey with a driver, drop it off or mail it to the Government Center at 18070 Collins Avenue, Sunny Isles Beach, FL 33160 City of Sunny Isles Beach Title VI Program Plan Item Coversheet Page 1 of 1 FS�~"--,'f.,Fr City of Sunny Isles Beach Ao ,\M -, \-, 18070 Collins Avenue . } �z• Sunny Isles Beach,Florida 33160 S,'''.f,,0a``OO^1/4 (305)947-0606 City Hall f'',o.„4 (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Christopher J. Russo,City Manager DATE: 4/16/2015 RE: Community Shuttle Service Title VI Program Plan RECOMMENDATION: The attached Title VI Program Plan for the City of Sunny Isles Beach Community Shuttle Service has been drafted for approval. This program plan is required by Miami-Dade Transit for the receipt of funding for the City's Community Shuttle Service. REASONS: In 2009, the City received federal funds from Miami-Dade County through the American Recovery and Reinvestment Act for the purchase of two (2) shuttle buses for the SIB Community Shuttle Service. One of the requirements of this funding is for the City to establish a Title VI program and procedures that comply with Title VI of the Civil Rights Act of 1964,the Civil Rights Restoration Act of 1987 and the Americans with Disabilities Act of 1990(ADA Compliance). The attached Program Plan has been approved by Miami-Dade Transit (which is the overseeing agency that ensures program compliance). ATTACHMENTS: Description Resolution Title VI Program Plan Item Number:10.B. http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1612 4/10/2015