HomeMy WebLinkAboutReso 2015-2420 RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH,FLORIDA,APPROVING AN AGREEMENT
WITH SHORTY'S BAR-B-Q,INC.FOR CATERING SERVICES FOR
THE CITY'S 18th ANNUAL ANNIVERSARY CELEBRATION ON
SUNDAY, JUNE 7, 2015, IN AN AMOUNT NOT TO EXCEED
TWENTY-EIGHT THOUSAND EIGHT HUNDRED SEVENTY
DOLLARS ($28,870.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need of a Contractor to provide catering
services for the City's 18th Annual Anniversary Celebration for an estimated 3,000 people on June 7,
2015; and
WHEREAS,on May 10,2012 via Resolution No.2012-1903 the City Commission awarded
Request for Proposals(RFP)No. 12-03-02 to,and entered into an Agreement with Shorty's Bar-B-Q,
Inc. for Catering Services for the City's annual anniversary celebration with four(4)one-year options
to renew the Agreement through June 2016; and
WHEREAS, the City wishes to exercise its Third optional one-year renewal term to cover
the 18th Annual City Anniversary event on June 7, 2015; and
WHEREAS, Shorty's Bar-B-Q has expressed the ability and desire to provide the services
subject to the terms and conditions contained in its proposal; and
WHEREAS, the City wishes to enter into an Agreement with Shorty's Bar-B-Q, Inc. to
provide catering services for the City's 18th Annual Anniversary Celebration in Town Center Park on
Sunday, June 7, 2015, in an amount not to exceed Twenty-Eight Thousand Eight Hundred Seventy
Dollars ($28,870.00) for an estimated 3,000 people, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves an Agreement with
Shorty's Bar-B-Q, Inc. for Catering Services for the City's 18th Annual Anniversary Celebration on
Sunday,June 7, 2015, in an amount not to exceed Twenty-Eight Thousand Eight Hundred Seventy
Dollars ($28,870.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
82015-Shortys Catering Srvs City Anniversary Page 1 of 2
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 21St day of May 2015.
George H choll, Mayor
° ATTEST:: 2 'r
;41111111t A- •
', Jane A. Hines, MMC, City Clerk
, .•
APPROV.D iAS TO FORM
AND I L SUFFICIENCY:
/h" 1
H. Ottinot, City Attorney
Moved by: � lAketyy GF-7To
Seconded by: �htiM,n,/ Lgam EA,/ 1 AD
Vote: S_p
Mayor Scholl /(Yes) (No)
Vice Mayor Gatto t/(Yes) (No)
Commissioner Aelion /(Yes) (No)
Commissioner Goldman t,(/* Yes) (No)
Commissioner Levin V(Yes) (No)
R2015-Shortys Catering Srvs City Anniversary Page 2 of 2
SvNNY isle•4.0
.^�--
T'= CITY OF SUNNY ISLES BEACH AGREEMENT
•_ WITH SHORTY'S BAR-B-Q, INC••
fc, FSOP CONTRACT NO. C1415-063
TF OF SUN
THIS AGREEMENT (hereinafter referred to as the "Agreement") is made in
duplicate, this Z1 bj day of May, 2015, by and between the CITY OF SUNNY ISLES
BEACH, Florida, (hereinafter referred to as "City"), and SHORTY'S BAR-B-Q, INC., a
corporation authorized to do business in the State of Florida (hereinafter referred to as
"Contractor") whose Federal I.D. # is 5 • 1-00%1 d G
RECITALS
WHEREAS, the City is in need of a Contractor to provide catering services for the
City's 18th Annual Anniversary Celebration for an estimated 3,000 people on Sunday,
June 7, 2015 ("Services"); and
WHEREAS, the City previously issued Request for Proposal No. 12-03-02 for
Catering Services for Annual City Anniversary, and Contractor submitted a response
thereto; and
WHEREAS, City selected Contractor as the lowest responsible, responsive
bidder in response to Request for Proposal No. 12-03-02; and
WHEREAS, the Agreement provided for an initial term in 2012, plus four
optional one year renewal terms to cover Catering Services for Annual City Anniversary
in June 2013 through June 2016; and
WHEREAS, the City wishes to exercise its Third optional one year renewal term
to cover the 18th Annual City Anniversary event on June 7, 2015; and
WHEREAS, Contractor has expressed the ability and desire to provide the
Services subject to the terms and conditions contained in its proposal as more fully
described in Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, the City desires to enter into an Agreement with Contractor to provide
barbecue style food for the residents of Sunny Isles Beach at Town Center Park, in an amount
not to exceed Twenty Eight Thousand Eight Hundred Seventy Dollars ($28,870.00), for an
estimated 3,000 people.
NOW THEREFORE, in consideration of the premises and the mutual covenants
herein names, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this
agreement and made a part hereof for reference.
2. SERVICES. Contractor agrees to provide catering services for the City's 18`h Annual
Celebration, furnish all labor and materials in a good workmanlike and professional
manner and perform the Services designated in Attachment "A" attached hereto, and
incorporated herein by reference. The Services shall be performed by Contractor to the full
satisfaction of the City. Contractor agrees to immediately inform the City via telephone and
C1314-063 SHORTY'S BBQ,INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
in writing of any problems that could cause damage to the City's property, improvements,
and persons. Contractor will require its employees to perform their work in a manner
befitting the type and scope of work to be performed.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, the term of this Agreement shall begin upon execution of this Agreement and
shall end June 8, 2015, thereafter. Payment will be made only for work completed to the
satisfaction of the City. Contractor is to commence performance of work on the
Commencement Date and continue in a diligent manner until work is complete. Contractor
acknowledges that compliance with the commencement and completion schedule is the
essence of this Agreement. The terms of Section 18 and 19 entitled "Indemnification and
Waiver of Liability," and "Compliance with Law," respectively, shall survive termination of
this Agreement.
4. CANCELLATION POLICY. Should the City decide to cancel the Services for
any reason, it may do so only by notifying Contractor via telephone and e-mail message no
later than Noon on Wednesday, June 3, 2015. In such an event, the City shall have the right to
reschedule the Services on the following Sunday, June 14, 2015 and Contractor will still be
bound by the terms of this Agreement to fully perform for the same mutually agreed upon
price. If the City does not notify Contractor of the cancellation by 7:00 PM on Saturday, June
6, 2015, the City will still be bound to render full payment to Contractor and Contractor will
be released from any further contractual obligation.
5. COMPENSATION. As the entire compensation under this Agreement and during the
term of this Agreement, in whatever capacity rendered, the City shall pay Contractor an
amount not to exceed Twenty Eight Thousand Eight Hundred Seventy Dollars ($28,870.00),
for the performance of the Services, for the estimated head count of Three Thousand (3,000)
people. Notwithstanding the foregoing, the parties agree that the City reserves the right to
lower the estimated head count to an amount no lower than Two Thousand Five Hundred
(2,500) people, at the same per person cost, provided the City notifies Contractor of this
lowered head count at least seven (7) calendar days prior to June 7, 2015. In such an event,
the Contractor shall be paid a correspondingly lowered total Compensation amount. Payment
to Contractor for all charges and tasks under this Agreement shall be in accordance with this
Agreement and the schedule of charges reflected in Attachment "A" and under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act. The City will pay properly submitted Contractor invoices
within 30 (thirty) days of receipt, for completed and accepted deliveries or
CI314-063 SHORTY'S BBQ.INC. Page 2 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
specified services and/or goods, unless the City notifies the Contractor in
writing of the dispute, before the payment is due.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the
City Commission. In the event the City Commission fails to appropriate funds
for the particular purpose of this Agreement during any year of the term hereof,
then this Agreement shall be terminated upon ten (10) days written notice and
the Contractor shall be compensated for the Services satisfactorily performed
prior to the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on
this final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor. Contractor shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the
Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than
as an independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any
Federal income taxes or pay Social Security services and that such obligations shall be that of
the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other
parties shall be approved in writing by the City. If requested, Contractor shall deliver the
documents to the City within fifteen (15) calendar days.
C1314-063 SHORTY'S BBQ.INC. Page 3 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub-Contractor s or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage
liability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence and Two Million Dollars ($2,000,000.00) aggregate.
❑ Worker's Compensation during the entire term of this agreement in the
maximum amounts required by Florida Law.
❑ Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, One Million Dollars ($1,000,000.00)
per accident for bodily injury and Five Hundred Thousand Dollars
($500,000.00) per accident for property damage.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance policy(ies) shall be issued by
companies authorized to do business under the laws of the State of Florida and acceptable to
the City with a minimum A.M. Best rating of A-Excellent. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional
insured. All policies shall contain a waiver of subrogation endorsement. All policies and
certificates shall be in forms and issued by insurance companies acceptable to the City
Manager or his designee. All insurance policies and certificates of insurance shall provide that
the policies may not be canceled or altered without thirty (30) days prior written notice to the
City. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
9. REMEDIES FOR BREACH. If Contractor fails, refuses or is unable to perform any
term of this Agreement, City will only pay for Services reasonably performed to the
satisfaction of the City and the City shall receive a refund from the Contractor in an amount
equal to the actual cost of a third party to cure such failure.
10. GOVERNING LAW AND ATTORNEYS FEES. It is agreed that this Agreement
shall be governed by, construed and enforced in accordance with the laws of the State of
Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event
it becomes necessary for the City to file a lawsuit to enforce any term or provision under this
Agreement and the City is the prevailing party then the City shall be entitled to its costs and
attorney's fees at the pretrial, trial and appellate levels.
C1314-063 SHORTY'S BBQ.INC. Page 4 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
11. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in
respect of any action, proceeding, litigation or counterclaim based hereon or arising out of,
under, on or in connection with this agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
12. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon
which the Contractor shall leave the employment of the City for any reason whatsoever,
disclose to any person or entity, other than in the discharge of the duties of the Contractor
under this Agreement, any information which the City designates in writing as "confidential."
As a violation by the Contractor of the provisions of this Section could cause irreparable injury
to the City and there is no adequate remedy at law for such violation, the City shall have the
right, in addition to any other remedies available to it at law or in equity, to enjoin the
Contractor from violating such provisions.
13. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except
as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid,
return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized
courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent
by certified or registered mail, first class postage prepaid, return receipt requested or by
overnight delivery by traditionally recognized courier service), addressed to such party as
follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot,
City of Sunny Isles Beach City Attorney
18070 Collins Avenue 18070 Collins Avenue
Fourth Floor Fourth Floor
Sunny Isles Beach, Florida Sunny Isles Beach, Florida 33160
33160 Tel: (305) 792-1702
Tel: (305) 792-1701
If to the Contractor : Evette Parra
Director of Catering
Shorty's Bar-B-Q, Inc.
9150 S.W. 87th Avenue
Miami, Florida 33176
Tel: (305) 595-1622
14. AUDIT. The Contractor shall make available to the City or its representative all
required financial records associated with the Agreement for a period of THREE (3) years.
15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and
state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended,
Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
C1314-063 SHORTY'S BBQ.INC. Page 5 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive
Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and
12086.
The Contractor will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, marital/familial status, or status with regard to public assistance. The
Contractor will take affirmative action to insure that all employment practices are free from
such discrimination. Such employment practices include but are not limited to the following:
hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff,
termination, rates of pay or other forms of compensation, and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the City setting forth the provisions
of this non-discrimination clause. The Contractor agrees to comply with any Federal
regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973
(29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally
assisted program.
16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed
by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by
reference herein as if fully set forth herein, in connection with the Agreement conditions
hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no
person having any such interest shall knowingly be employed by the Contractor. The
Contractor guarantees that he/she has not offered or given to any member of, delegate to the
Congress of the United States, any or part of this contract or to any benefit arising therefrom.
17. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees,
to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its
agents, representatives, officers, directors, officials and employees from and against claims,
damages, losses and expenses (including but not limited to attorney's fees, arbitration costs,
and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's
negligent acts, errors, mistakes or omissions relating to professional services in the
performance of this Agreement. The Contractor's duty to defend, hold harmless and
indemnify the City, its agents, representatives, officers, directors, officials and employees shall
arise in connection with any claim, damage, loss or expense that is attributable to bodily
injury; sickness; disease; death; or injury to impairment, or destruction of tangible property
including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or
omissions related to Services performed by Contractor under this Agreement including any
person for whose acts, errors, mistakes or omissions the Contractor may be legally liable for,
including but not limited to Contractor's employees, agents or representatives. The parties
C1314-063 SHORTY'S BBQ,INC. Pate 6 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
agree that One Hundred Dollars ($100.00) represents specific consideration to the Contractor
for the indemnification set forth in this Agreement.
18. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations
and ordinances of any federal, state, or local governmental authority having jurisdiction with
respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all
material permits, licenses, approvals and consents necessary for the lawful conduct of the
activities contemplated under this Agreement.
19. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous
oral and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable
unless such waiver is in writing and signed by the party granting such waiver.
F. The terms and conditions in this Agreement supersede any other conflicting
provisions that are contained in any other document, including but not limited to any
attachments hereto, including but not limited to Attachment "A".
[remainder of page intentionally left blank]
C1314-063 SHORTY'S BBQ,INC. Page 7 of 8
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written above.
WITNESS:
SHORTY'S BAR-B-Q,INC.
Signature
BY:
rin Name Signature and Title
ATTEST: CITY OF S i•• SLES BEACH
' '• `
-B. ..�
BY•
t � Jane A. Hines,MMC, City Clerk Geor_; . Scholl, Mayor
F
• ` y
t • APPROVED AS TO FORM AND
•x
a LEGAL SUFFICIENCY
1,/ i
BY: Atig
Ficrl rot, C Attorney
C1314-063 SHORTY'S BBQ,INC. Page 8 of 8
' O
CONTRACT
_ 9150 S.W.87th Avenue Number:ORD017373
14p),. o _ausale 1111 Suite 205 Date:4/14/2015
,160-„,,,/ Miami,FL 33176 Customer No.:CIT10045
dire Phone:(305)595-1622
Event Date:6/7/2015
Fax:(305)279-2159
FIN:59-2008906
PO Number:
Bill to: Event Address:
City of Sunny Isles Beach City of Sunny Isles Beach
18115 North Bay Road Samson Oceanfront Isles Beach
Sunny Isles Beach,FL 33160 17425 Collins ave
Phone:(305)792-1706 Sunny Isles Beach,FL 33160
Cook on Site
Attn: Darrin Graumann Attn: Darrin Graumann Time: 12:00 to 4:00 PM
unit Price Rxtended Price
Menu
Rib. Chicken. Hot Dog& Hamburger Dinner 3.000.00 Servings 8.79 26.370.00
Shorty's Bar-B-Q Chicken,Ribs
Hot Dogs&Hamburger.
Shorty's Original Homemade Bar-B-Q Sauce,Sweet Bar-B-Q Sauce
Freshly Baked Dinner Rolls&Butter
Shorty's Homemade Mouthwatering Bar-B-Q Beans
Tender ears of Shorty's Buttery Corn
Shorty's Homemade Creamy Cole Slaw
Old Fashioned Potato Salad
Others
Veggie Burgers&Tossed Salad for Vegeterians 0.00 each 0.00 0.00
Sodas&water 3.000.00 each 0.00 0.00
Sheetcake with logo 5.00 each 0.00 0.00
Sheetcake 3.000.00 each 0.00 0.00
Tip 1.00 ea 2.500.00 2,500.00
Comments:
Subtotal 28,870.00
Total sales tax 0.00
Total Contract 28,870.00
1. SHORTY'S Bar-B-Q will provide the above menu for your party.The final number of servings must be
concluded by(b 1031/5
2. SHORTY'S Bar-B-Q will provide all needed service goods(i.e.plates,knives,forks,spoons,napkins,wetnaps,
toothpicks,disposable serving utensils and disposable serving containers.
3. SHORTY'S personnel will deliver,set-up and serve for up to hours.
Actual food service will be up to Li hours.
4. Please return a signed copy of this contract by QS 1»/(Sto reserve a booking date.To confirm reservation,a deposit of
50%(514,435.00)must be received at this office by OS //( /15 and final payment of Balance due must be satisfied by
61712015. NO REFUNDS FOR CANCELLATION WITH LESS THAN 48 HOURS NOTICE.
5. Unless prior arrangements have been made,all accounts are expected to be paid in full by the service date.
6. In the event that the bill is not paid as agreed upon,the customer will be responsible for all collection costs,
including attorneys fees,court costs and interest..
7. Pursuant to Florida law,when providing beer service,Shorty's CANNOT leave beer keg(s)at the party site
upon departure.
8. Gratuity is not included.
ATTACHMENT "A"
eve /4_
Shorty's BBQ/ Evette Parra Date City of Sunny Isles Beach / Darrin Date
Graumann
INVOICE/RECEIPT
;O. `--- D 9150 S.W.87th Avenue Number:ORD017373 1` 0 _1;0" Suite 205 Date:4/14/2015
at$�i- Miami,FL 33176 Customer No.CIT10045
Phone:(305)595-1622 Event Date:6/7/2015
' Fax: (305)279-2159
FIN:59-2008906 PO Number:
City of Sunny Isles Beach City of Sunny Isles Beach
18115 North Bay Road Samson Oceanfront Isles Beach
Sunny Isles Beach,FL 33160 17425 Collins ave
Phone:(305)792-1706 Sunny Isles Beach,FL 33160
Attn: Darrin Graumann Cook on Site
Attn: Darrin Graumann Time: 12:00 to 4:00 PM
Q IJLM Unit Price Extended Price
Menu
Rib. Chicken. Hot Dog& Hamburger Dinner 3.000.00 Servings 8.79 26,370.00
Shorty's Bar-B-Q Chicken,Ribs
Hot Dogs&Hamburger
Shorty's Original Homemade Bar-B-Q Sauce,Sweet Bar-B-Q Sauce
Freshly Baked Dinner Rolls&Butter
Shorty's Homemade Mouthwatering Bar-B-Q Beans
Tender ears of Shorty's Buttery Corn
Shorty's Homemade Creamy Cole Slaw
Old Fashioned Potato Salad
Others
Veggie Burgers &Tossed Salad for Vegeterians 0.00 each 0.00 0.00
Sodas&water 3,000.00 each 0.00 0.00
Sheetcake with logo 5.00 each 0.00 0.00
Sheetcake 3.000.00 each 0.00 0.00
Tip 1.00 ea 2,500.00 2.500.00
Comments:
Subtotal 28,870.00
Total sales tax 0.00
Total Contract 28,870.00
Balance Due 28,870.00
City of Sunny Isles Beach
SHIP Finance Department Purchase Order
To 18070 Collins Avenue
Sunny Isles Beach FL 33160 City of Sunny Isles Beach DATE 4/30/13
^.._.. 18070 Collins Avenue 13-0000718-101
vE 1o• -• ;= Sunny Isles Beach, FL 33160 No.
. ;,. Tel: 305.947.0606 Fax: 305.949.3113
• Purchase Order No.must appear on all invoices,
vENDopHORTY'S Bar-B-Q - corres•ondence, •acka•es,and shi••in• •a•
9150 SW 87TH AVENUE • F.o.a. VIA
SUITE 205
MIAMI FL 33176 i
DELIVERY REQUIRED TERMS
4/23/2013
Florida Sales Tax Exem.t No. 85-80126946870-4
QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST
1 . 00 • EA CATERING SERVICES FOR CITY ANNIVERSARY 33055 . 00 ` 33055 . 00
10-572 . 5574 $33055 . 00 •
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
TOTAL
33055 . 00
Per s Per Budge Ap va Per•
•
•
JDREG mequisitioned By Department Head I R Finance Dir. or City Manager
1.Exempt from local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval.
2.C.O.D.or collect shipments will not be accepted. 4.Normal receiving hours are Monday—Friday,8:30 a.m.to 5:00 p.m.
Produced by Administrative Services 0403/05018100 POSTED
• • Ci;y of Sunny Isles Beach
SHIPFinance Department . r ' Purchase Order
TO 18070 Collins Avenue
Sunny Isles Beach FL 33160 City of Sunny Isles Beach DATE 4/23/13
,0_,� 18070 Collins Avenue
VENDOR NO. :� " Sunny Isles Beach, FL 33160 No. 13-0000718-001
4342
..' #-!:: Tel: 305.947.0606 Fax: 305.949.3113
*.,"••:---:1,:,;,',.• Purchase Order No.must appear on all invoices,
VENDOjORTY ' S Bar—B—Q ° .° corres.ondence, .acka•es,and shi•.in. .a.-rs.
9150 SW 87TH AVENUE F.O.B. VIA
SUITE 205 t
MIAMI FL 33176
DELIVERY REQUIRED TERMS
4/23/2013
Florida Sales Tax Exem•t No. 85-8012694687C-4
QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST
I
I
1 . 00 EA 1 CATERING SERVICES FOR CITY ANNIVERSARY 35138 . 25 35138 . 25
10-572 . 5574 $35138 . 25
TOTAL
351-38 . 25
Per I Per �/� BudgetAp.'.va Per
•
1 1 ______ : •
•
!4 I w De•-rtmentHead Finance Director C Mana.er
1.Exempt from local,State,and Federal taxes. 3.Substitutions will not be accepted without prior approval.
2.C.O.D.or collect shipments will not be accepted. 4.Normal receiving hours are Monday—Friday,8:30 a.m.to 5:00 p.m.
Produced by Administrative Services 0403/0501 8100 POS'I'14D
5/15/2015 Item Coversheet
"uY'S`Fr City of Sunny Isles Beach
i, 18070 Collins Avenue
= Sunny Isles Beach, Florida 33160
t , • LOp',OPS.7 (305)947-0606 City Hall
`-,r, r.�° (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM Susan Simpson, Cultural and Community Services
Director
DATE: 5/21/2015
RE: Agreement with Shorty's Bar-B-Q, Inc. for Catering
Services
•
RECOMMENDATION:
This item is presented for your consideration.
REASONS:
The City of Sunny Isles Beach is in need of catering services for the
City's 18th Anniversary celebration to be held on Sunday, June 7,
2015 at Town Center Park. Through the award of RFP No. 12-03-02,
the City has utilized the catering services of Shorty's for this event for
3 years and has been very satisfied with their service. The agreement
is for up to 3,000 meals, all inclusive, in an amount not to exceed
$28,870.00.
ADDITIONAL INFORMATION:
Shorty's is a full service catering company inclusive of service ware,
food, beverages, servers, etc.
ATTACHMENTS:
Description
Resolution
Agreement
Item Number: 10.H.
http•J/sunnyisles.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=1656 1/1