HomeMy WebLinkAboutReso 2014-2312 •
RESOLUTION NO. 2014-2,312.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE
ORDER NO. 1 TO THE AGREEMENT WITH PAC COMM INC.
TO PROVIDE CONSTRUCTION SERVICES FOR THE
INTRACOASTAL SEAWALL EMERGENCY REPAIR
PROJECT, IN AN AMOUNT NOT TO EXCEED FOUR
HUNDRED THOUSAND NINE HUNDRED EIGHTY-TWO
DOLLARS AND NINETY-FIVE CENTS ($400,982.95),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 18, 2014 via Resolution No. 2014-2295, the City ratified an
Agreement with Pac Comm, Inc. to perform construction services for the Intracoastal Seawall
Emergency Repair Project, in a total amount not to exceed Nine Hundred Fifty-Two Thousand
Nine Hundred Eighteen Dollars and Five Cents ($952,918.05); and
WHEREAS, the City's Consultant Calvin Giordano and Associates, Inc. (CGA)
performed additional evaluation of the seawall and determined that additional repair or
replacement work is needed on both the North and South Intracoastal Parks, and DERM approved
the revised limits of repair and replacement; and
WHEREAS, Pac Comm, Inc. has estimated the additional quantities and cost, which have
been reviewed by CGA, in an amount of $377,557.95, plus $23,425.00 for backfill for a total
amount not to exceed Four Hundred Thousand Nine Hundred Eighty-Two Dollars and Ninety-
Five Cents ($400,982.95), bringing the total contract amount not to exceed to One Million Three
Hundred Fifty-Three Thousand Nine Hundred One Dollars ($1,353,901.00); and
WHEREAS, the City desires to approve Change Order No. 1 to the Agreement with PAC
Comm Inc. to perform construction services for the Intracoastal Seawall Emergency Repair
Project, in a total amount not to exceed Four Hundred Thousand Nine Hundred Eighty-Two
Dollars and Ninety-Five Cents ($400,982.95), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Order No. 1 to Agreement. The City Commission hereby
approves Change Order No. 1 to the Agreement with PAC Comm Inc. to provide construction
services for the Intracoastal Seawall Emergency Repair Project, in an amount not to exceed Four
Hundred Thousand Nine Hundred Eighty-Two Dollars and Ninety-Five Cents ($400,982.95),
attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
R2014-PAC Comm Inc Change Order 1 Seawall Repair . Page 1 of 2
Section 3. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 16th day of October 2014.
►'orman S. Edelcu s, Mayor
f
ATTEST:
•
; jp\
Jane A. Hines, MMC, City Clerk
, r
C rZ
APPROVED A. TO FORM
A► • 7', '4 J FFICIENCY:
4 H. s Ottivot, ty Attorney
Moved by: V l C.e ilkai$ril n+�
Seconded by: 0-43Thre4■Vgyk;:xLie...e..- C1-10-1_1__
Vote: 6-.b
Mayor Edelcup /(Yes) (No)
Vice Mayor Aelion V(Yes) (No)
Commissioner Gatto ✓(Yes) (No)
Commissioner Levin V(Yes) (No)
Commissioner Scholl (Yes) (No)
R2014-PAC Comm Inc Change Order 1 Seawall Repair Page 2 of 2
SJNNY Is
F
i�� � = CITY OF
CONTRACT
*, SUNNY ISLES BEACH
yF 9- ,. „O,0 4,P AMENDMENT
C/TY OF SUN P0O
, ____
AMENDMENT NUMBER: 1 DATE: 10/10/14
PROJECT:
BID NUMBER: Emergency Seawall Repair
Emergency Work
Authorization
RESOLUTION NUMBER: 2014-2295
ORIGINAL DOLLAR CONTRACT AMOUNT: $ 952,918.05
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $ 0
DOLLAR AMOUNT OF THIS CHANGE ORDER: $ 400,982.95
CREDIT /DIRECT PURCHASES: $ 0
NEW DOLLAR CONTRACT AMOUNT: $ 1,353,901.00
. ORIGINAL CONTRACT COMPLETION DATE NA
TOTAL OF PREVIOUS CHANGE ORDER DAYS: NA
AMOUNT OF DAYS PER THIS CHANGE ORDER: NA
NEW CONTRACT COMPLETION DATE: Emergency Work - Estimated to be
• completed by 11/30/14
DESCRIPTION OF SCOPE OR WORK CHANGES:
Per Resolution 2014-2295, an agreement with Pac Comm Inc. was ratified that provided for emergency
construction services related to the failure of a portion of the seawall at the Intracoastal Park South property.
Since the remaining seawall on Intracoastal Park South as well as the entire seawall on Intracoastal Park North
are of the same vintage and no record drawings are available, additional evaluation of seawall conditions was
performed by the City's consultant, Calvin Giordano and Associates. Inc. (CGA). CGA determined that additional
repair or replacement work is needed on both the North and South Intracoastal Parks. DERM has approved the
revised limits of repair and replacement.
•
Pac Comm, Inc. has estimated the additional quantities and cost which have been reviewed by CGA. Since the
original Pac Comm calculations for additional costs did not include replacing the backfill lost from behind the
walls, this additional work can be performed by them and has been estimated and priced. The Change Order
amount is $377,557.95 plus $23,425.00 for backfill which totals $400,982.95.
Staff also expects future restoration costs for the parks that may include fine grading, sod, irrigation, landscaping,
electrical facilities, fencing, and hardscape components. Future final restoration costs will be determined seawall
repair/replacement is complete and will be implemented compliant with normal City procurement practices. This
additional restoration cost is approximated at this time to be no more than $100,000
Exhibit "A"
1 of:
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, induding all direct and Indirect costs for equipment, manpower, materials, overhead,profit
and delay relating to the Issues set forth in this document.
CONTRACTOR PAC Comm Inc.
CITY ATTORNEY: Hans Ottinot For ip
PROJECT MANAGER: Bill Evans
CITY MANAGER: Christopher J. Russo
2 of:
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Galvin, Giordano•v Associates; Inc.
!'- E X C E P T I O N A L S O L U T I O N S
September 30, 2014
Mr. Christopher J. Russo
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: Findings & Recommendations Related to the Inntracoastal Park
Seawall Repair/Replacement
Dear Mr..RussO,
Per your request; below you will find a timeline of events, a summary of our
findings and a summary of recommendations related to the North Intracoastal
Park seawall repairs/replacement at Intracoastal Park in Sunny Isles Beach, FL.
Building Code Services
Coastal'Engineering
Code•Enforceme.nt
Construction Engineering& INTRACOASTAL PARK NORTH
Inspection
Construction Services-
CGA was requested by the City to take a look at the wall along Intracoastal Park
Contract Government
Data Technologies&
North to see if similar conditions existed that might cause a subsequent failure;
Development and if any repairs could be made to mitigate this risk. At the time of the City's
Emergency Management request.there was:no.equipment available to perform subsurface excavations for
Services
investigating the exact seawall configuration or condition. In lieu of excavation
Engineering
Governmental services. for investigating, CGA requested as built drawings showing the date; material
Indoor Air Quality and- construction, of the seawall. The City confirmed that as built or permit.
Landscape Architecture& drawings were not available for either seawall. The team was directed,to focus
Environmental services on the einei-gency repair and obtaining the emergency permits. Once this task
Municipal Engineering ,;
Planning
was accomplished the City performed excavations approximately 8 deep in the
Public Administration location of the-horizontal tie backs only in an effort to determine the current
Redevelopmcni A-Urban conditions of the tie backs.
Design
Renewable Energy Starting from the Poinciana Drive Bridge and moving northward, the first
Resort-:Development
Surveying&Mapping
portion of seawall in the North Park is comprised of approximately 215 feet of
Transportation panning. concrete panels with T-piles. This wall is supported via tiebacks in the cap. The
Traffic Engineering City's excavations showed that the majority of the tie backs were in critical
trinity_&Community condition or complete failure. The remaining 250 feet of wall to the north is
Maintenance-Services
Water Resources Management steel sheet pile which is corroded and spalling. This portion of wall is supported
with batter piles.
.1800 Eller Drive,Suite•600
Fort Lauderdale,FL.33316 — —
Phone:J54.921.7.781 Rake r
Fax:7.951.92:1.8a0r Agenda Item Tr ()-F-
w"tv:egasofutions.eom Date I b_ 1(0— 1 L4
Fort Lauderdale West Palm Beach Port St. Lucie Homestead Clearwater lacksonville Atlanta.
•
«.z
Calvin, Giordano 8 Associates,. Inc.
E X C E P T I O N A L S O L U T I O N S
• It is essential to note that the same auger columns were installed by the same
contractor at a similar setback from:the seawall and at similar intervals along the
Intracoastal Park North as was the case with the Intracoastal Park South. The
wall in the North Park is also of a similar age, and laterally supported through
' the use of tie-back rods (although in this case they are tied into the cap and not
the columns but in both cases the tie backs are severely corroded). It therefore
stands to reason that the°same cut tie=back:problerns and consequences4nay'arise
to the North Park.
Initially, we had hoped that a solution could be implemented wherein batter
piles could be driven in.front of the existing concrete seawall system and tied
into the cap to prevent-the need for a complete replacement. This methodology
is what the initial'cost proposal was based on.
Upon completion of the emergency repair of the failed seawall, CGA:requested
that the Contractor mobilize to the North Park Wall to perform more extensive
Building Code`Services excavations to confirm the composition, type and method of construction of-the
Coastal Engineering . North Park Wall. During the excavation investigation it Was determined that:the
Code-Enforcement
wall is supported laterally by tie-back rods anchored into the cap. In order to set
Construction Engineering$
Inspection batter piles in front of the wall, the cap would have to be cut or demolished,.
Construction Services potentially rendering the wall temporarily unsupported and subject to failure
contract coveminent- raid-repair. The existing flange on the T-piles supporting the wall is not of
Data Technologies x'
adequate condition or thickness to support the panels for this method,of repair
ock%ctipmenl q hp h
and appears be_lackin:g any steel rebar. Due to the poor construction observed
• Emer�eiicq tiianagement hh p
services during the excavations it has been,determined that the vibrations.caused by the
Engineering driving of piles in the immediate vicinity of the wall may be enough to damage
Governmental Services
the wall irreparably:
Indoor Air Quality
Landscape.Amhiteeture-&
Envirdnmental>Services. For these reasons, the batter pile & cap repair Solution is recommended to be
Municipal Engineering abandoned-and we recommend a complete wall replacement for the North Park,
Phiniii similar to that being performed on the southernmost portion of the South Park.
Public Administration
Rer+•�-cloprn'rn&.Urban The.requested Change Order from the Contractor to account for this additional
Design scope and cost is $326,047.50.
Renewable Energy
Resort Develo rnent
p We recognize.that the City is conscientious of costs when evaluating alternatives
Surveying Mapping - for repairing and/or replacing seawalls at both Intracoastal Park locations:
Transportation Plannino&
Traffic Engineering: However, it is our opinion that the inherent:risk of allowing the wall to remain
Utility&.Community as--is with good cause to suspect that there is structural.instability is imprudent.
MaintenanceSeruices
water:Resources Management
1800 Eller Drive,Sirite 600
Fort._auderdale,FL 33316
Phone°954.92d_7781
Fax:
954.921.8807
wv'w.cgdsolutibns.com
Fort:Lauderdale west Palm Beach Port St. Lucie homestead Cleaiw;tter Jacksonville Atlanta
Calvin, Giordano 6 Associates, Inc.
/ E X C E P T I O N A L 'S O L U T I O N S
The contractor has .mobilized and is in a position to repair the North Park
seawall as part of this project, should the City choose to pursue that course of
action. In the event that:no action is taken for the.North Park and the wall-fails,
the City will be required to pay an additional mobilization fee as part of a
second emergency effort. It should be noted that the conventional permitting
effort previously discussed can often be fraught with delays, sometimes
requiring an extensive duration to obtain permits. The fact that the
environmental authorities have granted approval for a full seawall replacement
for both the North and South Parks with permitting tasks to be performed
afterward should be regarded•as an opportunity not to be overlooked.
We appreciate the opportunity to provide you with these details and
recommendations. Please feel free to contact me with any questions or concerns
•
• that you may have.
Building Code Services
Coastal Engineering Sincerely,.
Code.Enforcenment
Construction.Engineering-& CALVIN,GIORDANO &ASSOCIATES, INC
Inspection
Construction Services
Contract Government
. Data Technologies& _
Development
• Emergency Ntanagement
•• Serviees
Engineering David Frodsham, PE
Governmental Services
Indoor Air,Quality
Landscape Architecture-&
:EnvironnientalServici
Municipal_Engineering
- Planning
Public Administration •
Redevelopment&Urban
Design
Renewable Energy
Resort Development
Surveying&Mapping,
Transportation Planning&
Traffic Engineering
Utilily..&,Community
Maintenance SerVites
beater Resources Management
1.800 Eller°Drive,-Suite-600
Fort Lauderdale,FL 3. :316
Phone:954.921.7781
Fax:954:92`1:8807
•
www:cgasolui ions.cotn
Fort.Lauderdale West Palm Beach Port.St.Lucie Homestead Clearwater lacksonville Atlanta
•
,,_�S� S��s City of Sunny Isles Beach
, r a-' n 18070 Collins Avenue
`� - _.14 Sunny Isles Beach, Florida 33160
s, ' p_l ` .eAC. CT (305) 947-0606 City Hall
Pc`r: of su FLO K �'`'�; (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Bill Evans, Public Works Director
DATE: 10/16/2014
RE: Resolution Approving Change Order No. 1 with Pac Comm,
Inc. for Emergency Seawall Repair
RECOMMENDATION:
Staff is recommending the City Commission approve the attached resolution.
REASONS:
Per Resolution 2014-2295, an agreement with Pac Comm Inc. was ratified that
provided for emergency construction services related to the failure of a portion of
the seawall at the Intracoastal Park South property. Since the remaining seawall
on Intracoastal Park South as well as the entire seawall on Intracoastal Park
North are of the same vintage and no record drawings are available, additional
evaluation of seawall conditions was performed by the City's consultant, Calvin
Giordano and Associates. Inc. (CGA). CGA determined that additional repair or
replacement work is needed on both the North and South Intracoastal Parks.
DERM has approved the revised limits of repair and replacement.
Pac Comm, Inc. has estimated the additional quantities and cost which have
been reviewed by CGA. Since the original Pac Comm calculations for additional
costs did not include replacing the backfill lost from behind the walls, this
additional work can be performed by them and has been estimated and priced.
The Change Order amount is $377,557.95 plus $23,425.00 for backfill which
totals $400,982.95.
Staff also expects future restoration costs for the parks that may include fine
grading, sod, irrigation, landscaping, electrical facilities, fencing, and hardscape
components. Future final restoration costs will be determined seawall
repair/replacement is complete and will be implemented compliant with normal
City procurement practices. This additional restoration cost is approximated at
this time to be no more than $100,000.
ADDITIONAL INFORMATION:
Not to exceed $400,982.95 from Account No. 300-6-5720-465000-40002