HomeMy WebLinkAboutReso 2015-2426 RESOLUTION NO. 2015 - 2.14 a,(o
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXPEND BUDGETED FUNDS ON
PURCHASES OF HARDWARE PRODUCTS AND/OR
HARDWARE AND SOFTWARE MAINTENANCE AND
SUPPORT FROM GHA TECHNOLOGIES, INC., IN AN
AMOUNT NOT TO EXCEED THIRTY THOUSAND ONE
HUNDRED SIXTY-FOUR DOLLARS ($30,164.00), WITH A
TOTAL AMOUNT NOT TO EXCEED FORTY-SEVEN
THOUSAND ONE HUNDRED FORTY-ONE DOLLARS AND
NINETY-ONE CENTS ($47,141.91) FOR FISCAL YEAR
2014/2015; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City purchases computer systems from GHA Technologies, Inc.; and
WHEREAS, the City is requesting purchase authority in an amount not to exceed Thirty
Thousand One Hundred Sixty-Four Dollars ($30,164.00) to purchase equipment needed for
Fiscal Year 2014/2015, bringing the total amount not to exceed to Forty-Seven Thousand One
Hundred Forty-One Dollars and Ninety-One Cents ($47,141.91); and
WHEREAS, funding for additional equipment is available in the Information
Technology Budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorize the Purchase. The City Commission hereby authorizes the purchase of
equipment from GHA Technologies, Inc., in an amount not to exceed Thirty Thousand One
Hundred Sixty-Four Dollars ($30,164.00) to purchase equipment needed for Fiscal Year
2014/2015, bringing the total amount not to exceed to Forty-Seven Thousand One Hundred
Forty-One Dollars and Ninety-One Cents ($47,141.91), by utilizing State of Florida Contract No.
250-000-09-1 and/or No. 250-WSCA-10ACS.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become.effective upon adoption.
PASSED AND ADOPTED this 18th day of June 201 '.
George .. Scholl, Mayor
R2015-Gha Tech Purchase Computer Equip Fy 2014-2015 Page I of 2
i I
Ci i t
ATTEST: . ,
c _ r
`
Jane A.-Hines, MMC, City Clerk
•. 1. • ir.
-i o y •
(� i v
Approved As to Form and
LIMlil ffi•i it
H•: 'din•!C y Attorney
Moved by: \/1(.._11.LA Attbr Gft-r'TD
Seconded by: Cootliftki
Vote: S-13
Mayor Scholl (Yes) (No)
Vice Mayor Gatto /(Yes) (No)
Commissioner Aelion ✓ (Yes) (No)
Commissioner Goldman _ v Y
es) (No)
Commissioner Levin (Yes) (No)
R2015-Gha Tech Purchase Computer Equip Fy 2014-2015 Page 2 of 2
GHA Technologies, Inc. 'Quotation (Open)
Dept. #2090
PO Box 29661 Date
Jun 01,201502:37 PM EDT
Phoenix, Arizona 85038
GHA United States 851565 -rev 1 of 1
Tcchnologles,Inc. http://www.gha-associates.com
- - Description
(P)480 951 6865 Dell Latitude E5450/5450 i3,4GB, 128GB
(F)480-951-6956 SSD(7)
SalesRep
Cohen, Jeffrey
(P)727-341-5153
(F)727-498-1833
Customer Contact
Perez, Michael
(P)305.792.1938
mperez @sibfl.net
Customer Bill To Ship To
City of Sunny Isles City of Sunny Isles Beach City of Sunny Isles Beach
Beach(C061653) Payable,Accounts Perez,Michael
Perez,Michael 18070 Collins Ave 18070 Collins Ave
18070 Collins Ave Sunny Isles Beach,FL 33160 Sunny Isles Beach,FL 33160
Sunny Isles Beach,FL 33160 United States United States
United States (P)305-792-1707 (P)305.792.1938
(P)305-792-1938 (F)305-949-3113
Customer PO: Terms: Ship Via:
Undefined FedEx Ground
Special Instructions: !Carrier Account#:
# Descr ption <`- .( -TO -•- °CA's!! ., Total
1 Dell Latitude E5450/5450;Dell Latitude 5450,CTO 210-ACTC Yes $0.00 7 $989.00 $6,923.00
Description°-: ?= _"mil! ,_(
Note: Memory:4GB(1x4GB)1600MHz DDR3L Memory
Keyboard:lnternal Single Pointing Keyboard,English
Driver:Driver for Intel Wireless 7265 Card
Hard Drive:128GB Mobility Solid State Drive
Operating System:Windows 7 Professional English/French 64bit(Includes Windows 8.1 Pro License and Media)
Mouse:No Mouse Selected
Wireless:Intel Dual Band Wireless-AC 7265A 802.11AC Wi-Fi+Bluetooth 4.0 LE Wireless Card(2X2)
Cable:Power Cord,US
Documentation/Disks:Safety/Environment and Regulatory Guide(English/French Multi-language)
Camera Software:No Camera Software Selected
Hardware Support Services:3 Year ProSupport with Next Business Day Onsite Service
Systems Management:Intel Management Engine Components Installer
Diagnostic CD/Diskette:No Resource DVD
PalmRest:Smart Card Reader only,Single Pointing
Quick Reference Guide
No TAA
US No Canada Ship Charge
Primary 3-cell 38W/HR Battery
No Wireless WAN Card
Carrying Cases:No Carrying Case
E-Star:ESTAR
System Configuration:lntel Core i3-5010U Processor,UMA graphics,EDock,Smart Card
Intel CPU Information:lntel Core i3-5010U(Dual Core,2.1 GHz,3M cache,15W)
Encryption Software:No DDPE Encryption Software
Docking Solutions:No Docking Station
UPC Label:No UPC Label
Packaging:MIX SHIP Config Docking(DAO)
Accessories:Dell Docking Spacer
All in one Solution:No Stand
Label:Regulatory Label Included
Intel Responsiveness Technologies:No Intel Rapid Start or Smart Connect
Processor Branding:Intel Core i3 Processor Label
LCD:14.0"HD(1366x768),Anti-Glare LCD,Camera,WLAN support
Office Productivity Software:Microsoft Office Trial,MUI
Non-Microsoft Application Software:Additional Software 7
Security Software:No Security Software
AC Adapter:65 Watt AC Adapter
Operating System Recovery Options:Windows 8.1 English OS Recovery-DVD
Dell Backup and Recovery:Dell Backup and Recovery Basic
Transportation from ODM to region:BTO Standard Shipment
Keyboard Lattice:lnternal Single Pointing Keyboard Shroud,English
Subtotal: $6,923.00
Tax(0.000%): $0.00
Shipping: $0.00
Total: $6,923.00
1$1 Buyout Option $$324440.6591/m . os.
. /moo.for for 36 24 mmos.
Ships 7-9 Business Days via Free Ground
Sales tax calculation is estimated and subject to change.
Lease payment calculations are estimated and may include sales tax in the payment amount.You can obtain an accurate lease quote from our
leasing company.Rates are subject to change without notice.
GHA is an authorized and leading supplier for Microsoft,HP,Apple,and Cisco.GHA does not source any of these products from the gray market.If
you have a pending quotation from a competitor that is significantly less in price,that may be a strong indication of gray market involvement.Please
immediately bring this to the attention of your sales professional who can verify with the manufacturer for your benefit and protection.Your sales
representative can also talk to you about the risks associated with doing business with a gray market supplier.
The prices quoted may change due to market conditions beyond our control.GHA cannot be responsible for manufacturer availability or delays.No
verbal quotations or promises can be honored unless set forth herein.
Returns Policy:Custom computers and technology orders are non-cancellable and non-returnable.No return will be accepted after 30 days from the
invoice date.Goods accepted for credit upon return will be subject to handling/restocking charge,which shall be not less than 15%of the price of
Goods.Custom-made Goods are not subject to cancellation or return under any circumstances.In no case are Goods to be returned without first
obtaining Sellers written permission.Goods must be securely packed in the original packaging and delivered to Seller in an undamaged condition
with Buyer being solely responsible for paying all return freight expenses and keeping the GHA invoice current within 30 days from the date of
shipment regardless of the reason for a return.All returns must be accompanied by an authorized RMA number,which is valid for 15 days after date
of issuance.GHA Technologies makes NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE with respect to
the goods described hereon.This document shall be governed by the laws of the State of Arizona.
"CONFIDENTIAL-THIS QUOTE HAS BEEN PROVIDED FOR CLIENT AND GHA PURPOSES ONLY**
CORPORATE OFFICE:
(REMIT PAYMENTS TO THE PO BOX LISTED ABOVE;
NO PAYMENTS SHOULD BE MAILED TO THE CORPORATE OFFICE)
GHA Technologies,Inc.
8998 E.Raintree Drive
Scottsdale,AZ 85260
GHA Technologies, Inc. Quotation _ (Open)
Dept. #2090
PO Box 29661 Date
May 13,2015 01:38 PM EDT
Phoenix, Arizona 85038
GHA United States ' 845125 rev 1 of 1
Tcchnologies,Inc. http://www.gha-associates.com ="
(P)480-951-6865 Description
Dell OptiPlex 3020 Micro 3Yr ProSupport,
(F)480-951-6956 250GBSSD
SalesRep
Cohen, Jeffrey
(P)727-341-5153
(F)727-498-1833
Customer Contact
Perez, Michael
' (P)305.792.1938
mperez @sibfl.net
Customer Bill To Ship To
City of Sunny Isles City of Sunny Isles Beach City of Sunny Isles Beach
Beach(C061653) Payable,Accounts Perez,Michael
Perez,Michael 18070 Collins Ave 18070 Collins Ave
18070 Collins Ave Sunny Isles Beach,FL 33160 North Miami Beach,FL 33160
North Miami Beach,FL 33160 United States United States
United States (P)305-792-1707 (P)305.792.1938
(P)305-792-1938 (F)305-949-3113
Customer PO: Terms: Ship Via:
Undefined FedEx Ground
Special Instructions: Carrier Account#: —_ C
Deacri awn :,•_ = 3Q kra L - ,f
1 Samsung 850 EVO MZ-75E250 MZ- Yes $179.99 36 $107.00 $3,852.00
Solid state drive-250 GB-internal-2.5"-SATA 6Gb/s-buffer:512 MB-SED 75E250B/AM
2 Dell OptiPlex 3020-Micro tower-1 x Core i3 4150T/3 GHz-RAM 4 GB-HDD 500 GB462-7503 Yes $741.43 36 $415.00 $14,940.00
HD Graphics 4400-GigE-Windows 7 Pro 64-bit/Windows 8.1 Pro 64-bit downgrade-
keyboard&Mouse:US-English(QWERTY),3YR BASIC
3 Dell ProSupport PSU3YROH Yes $55.00 36 $42.00 $1,512.00
Extended service agreement(uplift)-parts and labor-3 years-on-site-24x7-
response time:NBD-must be purchased within 30 days of the product purchase-for
OptiPlex 3011,7010,9010,9020
Subtotal: $20,304.00
Tax(0.000%): $0.00
Shipping: $0.00
Total: $20,304.00
i$1 Buyout Option 1$932.16/mo.for 24 mos.
[$648.71/mo.for 36 mos.
Free ground shipping this order
Sales tax calculation is estimated and subject to change.
Lease payment calculations are estimated and may include sales tax in the payment amount.You can obtain an accurate lease quote from our
leasing company.Rates are subject to change without notice.
GHA is an authorized and leading supplier for Microsoft,HP,Apple,and Cisco.GHA does not source any of these products from the gray market.If
you have a pending quotation from a competitor that is significantly less in price,that may be a strong indication of gray market involvement.Please
immediately bring this to the attention of your sales professional who can verify with the manufacturer for your benefit and protection.Your sales
representative can also talk to you about the risks associated with doing business with a gray market supplier.
The prices quoted may change due to market conditions beyond our control.GHA cannot be responsible for manufacturer availability or delays.No
verbal quotations or promises can be honored unless set forth herein.
Returns Policy:Custom computers and technology orders are non-cancellable and non-returnable.No return will be accepted after 30 days from the
invoice date.Goods accepted for credit upon return will be subject to handling/restocking charge,which shall be not less than 15%of the price of
Goods.Custom-made Goods are not subject to cancellation or return under any circumstances.In no case are Goods to be returned without first
obtaining Seller s written permission.Goods must be securely packed in the original packaging and delivered to Seller in an undamaged condition
with Buyer being solely responsible for paying all return freight expenses and keeping the GHA invoice current within 30 days from the date of
shipment regardless of the reason for a return.All returns must be accompanied by an authorized RMA number,which is valid for 15 days after date
of issuance.GHA Technologies makes NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE with respect to
the goods described hereon.This document shall be governed by the laws of the State of Arizona.
**CONFIDENTIAL-THIS QUOTE HAS BEEN PROVIDED FOR CLIENT AND GHA PURPOSES ONLY**
CORPORATE OFFICE:
(REMIT PAYMENTS TO THE PO BOX LISTED ABOVE;
NO PAYMENTS SHOULD BE MAILED TO THE CORPORATE OFFICE)
GHA Technologies,Inc.
8998 E.Raintree Drive
Scottsdale,AZ 85260
GHA Technologies, Inc. Quotation;. en F
Dept. #2090 .
PO Box 29661 Date
•� Jun 02,2015 10:08 AM EDT
Phoenix, Arizona 85038
GHA United States 8519# rev 1 of 1
Technologies,Inc.
http://www.gha-associates.com
- - Description
(P)480-951-6865 . APC and Zebra
(F)480-951-6956 SalesRep
Cohen, Jeffrey
(P)727-341-5153
(F)727-498-1833
Customer Contact
Perez, Michael
(P)305.792.1938
mperez @sibfl.net
Customer Bill To Ship To
City of Sunny Isles City of Sunny Isles Beach City of Sunny Isles Beach
Beach(C061653) Payable,Accounts Perez,Michael
• Perez,Michael 18070 Collins Ave 18070 Collins Ave
18070 Collins Ave Sunny Isles Beach,FL 33160 Sunny Isles Beach,FL 33160
Sunny Isles Beach,FL 33160 United States United States
United States (P)305-792-1707 (P)305.792.1938
(P)305-792-1938 (F)305-949-3113
Customer PO: Terms: 'Ship Via:
Undefined 1 FedEx Ground
'Special Instructions: 'Carrier Account#:
_Desch�tfon
1 APC Smart-UPS 2200 LCD-2200VA RM LCD 120V SMT2200RM2U Yes $1,150.00 1 $998.00 $998.00
2 Zebra ZXP Series 3 Z32- Yes $2,895.00 1 $1,519.00 $1,519.00
Plastic card printer-color-Duplex-dye sublimation-CR-80 Card(3.37 in x 2.13 in) 00000200US00
-300 dpi-up to 750 cards/hour(mono)/up to 180 cards/hour(color)-capacity:100
cards-USB 2.0
3 ZMotif CardStudio Standard Edition P1031774-001 Yes $350.00 2 $199.00 $398.00
License-1 user-Win
Subtotal: $2,915.00
Tax(0.000%): $0.00
Shipping: $22.00
Total: $2,937.00
IS1 Buyout Option $144.50/mo.for 24 mos.
$103.76/mo.for 36 mos. •
Sales tax calculation is estimated and subject to change.
Lease payment calculations are estimated and may include sales tax in the payment amount.You can obtain an accurate lease quote from our
leasing company.Rates are subject to change without notice.
GHA is an authorized and leading supplier for Microsoft,HP,Apple,and Cisco.GHA does not source any of these products from the gray market.If
you have a pending quotation from a competitor that is significantly less in price,that may be a strong indication of gray market involvement.Please
immediately bring this to the attention of your sales professional who can verify with the manufacturer for your benefit and protection.Your sales
representative can also talk to you about the risks associated with doing business with a gray market supplier.
The prices quoted may change due to market conditions beyond our control.GHA cannot be responsible for manufacturer availability or delays.No
verbal quotations or promises can be honored unless set forth herein.
Returns Policy:Custom computers and technology orders are non-cancellable and non-returnable.No return will be accepted after 30 days from the
invoice date.Goods accepted for credit upon return will be subject to handling/restocking charge,which shall be not less than 15%of the price of
Goods.Custom-made Goods are not subject to cancellation or return under any circumstances.In no case are Goods to be returned without first
obtaining Seller s written permission.Goods must be securely packed in the original packaging and delivered to Seller in an undamaged condition
with Buyer being solely responsible for paying all return freight expenses and keeping the GHA invoice current within 30 days from the date of
shipment regardless of the reason for a return.All returns must be accompanied by an authorized RMA number,which is valid for 15 days after date
of issuance.GHA Technologies makes NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE with respect to
the goods described hereon.This document shall be governed by the laws of the State of Arizona.
**CONFIDENTIAL-THIS QUOTE HAS BEEN PROVIDED FOR CLIENT AND GHA PURPOSES ONLY**
CORPORATE OFFICE:
(REMIT PAYMENTS TO THE PO BOX LISTED ABOVE;
NO PAYMENTS SHOULD BE MAILED TO THE CORPORATE OFFICE)
GHA Technologies,Inc.
8998 E.Raintree Drive
Scottsdale,AZ 85260
Item Coversheet Page 1 of 1
•
F5,)"" r
" s� City of Sunny Isles Beach
'().'.'-f, 18070 Collins Avenue
. s.,.... Sunny Isles Beach,Florida 33160
i,''. vi°a%°u;' (305)947-0606 City Hall
•o.s•+0" (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo,City Manager
FROM: Derrick L.Arias,Chief Information Officer
DATE: 6/18/2015
RE: Approval for GHA Technologies Inc Purchase Authority
not to Exceed$47,141.91 for FY 2014-2015
RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution authorizing the City Manager to expend budgeted funds, in
an amount not to exceed $47,141.91, on purchases of hardware
products and/or hardware and software maintenance and support from
GHA Technologies Inc.
REASONS:
The City purchases computer systems from GHA Technologies Inc.
So far this fiscal year, four purchases have been made. The first for
$4,075.00, the second for $8,534.91, the third for $ 1,548.00, and a
fourth for $2,820.00. The total purchases so far this fiscal year are
$16,977.91. The City is requesting purchase authority of an additional
$30,164.00 in order to accommodate additional equipment which is
needed this fiscal year.
FUNDING SOURCE:
Funding was budgeted and is available under the Information-
Technology Budget, 001-2-5160-464300-00000, 001-2-5160-464301-
00000,and 001-2-5160-434051-00000.
ATTACHMENTS:
Description
Resolution
Laptop Quote
Desktop Quote
Quote
Item Number: 10.B.
http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1647 6/11/2015