HomeMy WebLinkAboutReso 2015-2425 RESOLUTION NO. 2015- -A.1-4
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A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING
AN AGREEMENT WITH SAFEWARE, INC. TO INSTALL
AND MAINTAIN SECURITY, ACCESS CONTROL, AND
NETWORK CONNECTIVITY AT GATEWAY PARK, IN
AN AMOUNT NOT TO EXCEED TWO HUNDRED SEVEN
THOIUSAND FIVE HUNDRED SIXTY DOLLARS AND
FORTY-SIX CENTS ($207,560.46), ATTACHED HERETO
AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City is currently developing Gateway Park, its largest, most centrally
located park on the Northside of Sunny Isles Boulevard; and
WHEREAS, in order to provide greater public safety the City is in need of a firm to
install code blue emergency beacons in the Gateway Park Parking Garage, an access control
system for Gateway Park needs to be installed and integrated into the access card system in use
for existing City facilities, and network connectivity needs to be established to Gateway Park in
order to provide Information Technology services to the site; and
WHEREAS, Safeware, Inc. has expressed the ability and desire to provide these services
to the City through the US Communities Government Contract "Homeland Security & Public
Safety/Emergency Preparedness" Contract#4400001839; and
WHEREAS, the City wishes to approve an Agreement with Safeware, Inc. to install and
maintain security, access control, and network connectivity at Gateway Park, in an amount of
$188,691.33 with an additional 10% contingency for any unforeseen additions, in an amount of
$18,869.13, for a total not to exceed amount of Two Hundred Seven Thousand Five Hundred
Sixty Dollars and Forty-Six Cents ($207,560.46), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the Agreement
with Safeware, Inc. to install and maintain security, access control, and network connectivity at
Gateway Park, in an amount not to exceed Two Hundred Seven Thousand Five Hundred Sixty
Dollars and Forty-Six Cents ($207,560.46), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
R2015-Safeware Inc Agmt Security Gateway Park Page 1 of 2
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall take effect immediately upon adoption.
PASSED and ADOPTED this 18th day of June 2015.
c\ ' '
f. �,� r:'° George H. Sc'.!!, Mayor t.;. ATTEST: - - •;r
0 Jane in s, MK1C; City Clerk
APPROV I AS TO FORM AND
LEG; U. FICIENCY:
ij
42
a ltt' t, pity Attorney
Moved by: •V.,. ..1►.. _ ...LIJ i. ► v
Seconded by: 1 `C-t G A T'TCj
Vote: S-O
Mayor Scholl ✓ (Yes) (No)
Vice Mayor Gatto ✓ (Yes) (No)
Commissioner Aelion ✓ (Yes) (No)
Commissioner Goldman ✓ (Yes) (No)
Commissioner Levin ✓ (Yes) (No)
82015-Safeware Inc Agmt Security Gateway Park Page 2 of 2
SVyIlY ISLE
U. --��� ' AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH
3 ,4 AND SAFEWARE, INC.
eCD9>'FL61
CONTRACT NO. C1415-076
THIS AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate,
this 211° day of June, 2015, by and between the CITY OF SUNNY ISLES BEACH, Florida,
(hereinafter referred to as"City"), and SAFEWARE,INC., a corporation authorized to do business
in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is
52-- I1S7-ita
RECITALS
WHEREAS, the City of Sunny Isles Beach (the "City") is in need of a contractor to install
code blue emergency beacons in the Gateway Park Parking Garage, including an access control
system and network connectivity at Gateway Park ("Services"); and
WHEREAS, Contractor has expressed the ability and desire to provide these Services to the
City through the U.S. Communities Government Contract "Homeland Security and Public
Safety/Emergency Preparedness" Contract No. 4400001839, as more fully described in the
Contractor's Proposal, a copy of which is attached hereto as Attachment "A" and incorporated
herein; and
WHEREAS, the City wishes to enter into this Agreement with Contractor to provide the
Services to the City for a total amount not to exceed Two Hundred Seven Thousand Five Hundred
Sixty Dollars and Forty Six Cents ($207,560.46) as more particularly described in Attachment "A",
attached hereto and incorporated herein by reference.
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part hereof for reference.
2. THE CONTRACT DOCUMENTS. The Contract Documents consist of this Agreement,
as well as the terms and conditions of U.S. Communities Government Contract"Homeland Security
and Public Safety/Emergency Preparedness" Contract No. 4400001839, and the Contractor's
proposal to the City for the Services, which are collectively incorporated herein and made a part
hereof as Attachment "A" (hereinafter referred to as "Contract Documents").
3. SERVICES. Contractor agrees to perform the Services as more particularly described in
attached Attachment "A". The Services shall be performed by Contractor to the full satisfaction of
the City. Contractor agrees to have a qualified representative to audit and inspect the Services
provided on a regular basis to ensure all Services are being performed in accordance with the City's
needs and pursuant to the terms of this Agreement, and shall report to the City accordingly.
Contractor agrees to immediately inform the City via telephone and in writing of any problems that
could cause damage to the City's property, improvements and persons. Contractor will require its
employees to perform their work in a manner befitting the type and scope of work to be performed.
Exhibit "A" •
C1415-076-SAFEWARWE, INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
4. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
hereunder, the term of this Agreement shall begin from issuance of a Notice to Proceed from the
City Manager or his designee and the Services shall be required to be completed no later than One
Hundred Twenty (120) days thereafter. Contractor acknowledges that compliance with the
commencement and completion schedule is the essence of this Agreement.
5. COMPENSATION. The Contractor agrees to provide the desired Services to the City in a
total amount not to exceed Two Hundred Seven Thousand Five Hundred Sixty Dollars and Forty
Six Cents($207,560.46). Payment to Contractor for all charges and tasks under this Agreement shall
be in accordance with this Agreement and the schedule of charges reflected in Attachment "A" and
under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. Payments shall made
only after completion of each quarterly service period. If services have been
rendered in conformity with the Agreement, the invoice will be sent to the Finance
Department for payment. Invoices must reference the contract number assigned
hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment
Act. The City will pay properly submitted Contractor invoices within 30 (thirty)
days of receipt, for completed and accepted deliveries or specified services and/or
goods, unless the City notifies the Contractor in writing of the dispute, before the
payment is due.
c. Retainage and Withholding of Payment. Ten percent (10%) of all monies earned by
Contractor shall be retained by the City up to Sixty (60) days after completion of
Services, receipt of closeout documents, and acceptance by the City. Any interest
earned on retainage shall accrue to the benefit of City.
The City may withhold, in whole or in part, payment to Contractor to such extent as
may be necessary to protect itself from loss on account of:
i. Defective work not remedied by Contractor;
ii. Claims filed or reasonable evidence indicating probable filing of
claims by other parties against Contractor or the City because of
Contractor's performance;
iii. Failure of Contractor to make payments properly to sub-contractors
or for material or labor; or
iv. Failure of Contractor to comply with any other provision of this
Agreement.
d. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
C1415-076-SAFEWARWE, INC. ! B
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
e. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to
the City. This certifies that all services have been properly performed and all charges
and costs have been invoiced to the City. Since this account will thereupon be closed,
any other additional charges, if not properly included on this final invoice, are waived
by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this Agreement.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any
action of the parties shall be construed to constitute or to render the Contractor an employee,partner,
agent, shareholder, officer or in any other capacity other than as an independent contractor other
than those obligations which have been or shall have been undertaken by the City. Contractor shall
be responsible for any and all of its own expenses in performing its duties as contemplated under
this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The
City shall have no duty to withhold any Federal income taxes or pay Social Security services and
that such obligations shall be that of the Contractor, other than those set forth in this Agreement.
Contractor shall furnish its own transportation, office and other supplies as it determines necessary
in carrying out its duties under this Agreement.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this Agreement and related Services to this Agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties shall
be approved in writing by the City. If requested, Contractor shall deliver the documents to the City
within fifteen (15) calendar days.
8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work
being performed under this Agreement, procure and maintain the following minimum insurance
coverages to protect the City and Contractor against all loss, claims, damage and liabilities caused
by Contractor, its agents, or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000.00) combined single limit
per occurrence.
❑ Worker's Compensation, as required by state law.
S 1B
C1415-076-SAFEWARWE, INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
❑ Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000.00) combined single limit per occurrence for bodily injury and property
damage.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed,
and at any time upon request, Contractor shall furnish to the City certificates of insurance
evidencing the minimum required coverage and shall be appropriately endorsed for
contractual liability, with the City named as additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without thirty
(30) days prior written notice to the City. The City reserves the right from time to time to change
the insurance coverage and limits of liability required to be maintained by Contractor hereunder.
Contractor shall also require and ensure that each of its sub-contractors providing services hereunder
(if any) procures and maintains, until the completion of the services, insurance of the types and to
the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS
IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY.
9. WARRANTY OF SERVICES.
9.1 The Contractor shall warrant that the Services conform to the Agreement and are free
of any patent and/or latent defect of the workmanship for the periods established in
the Contractor's proposal, attached hereto as Attachment"A". This warranty shall be
in addition to whatever rights the City may have under state or federal law. The
Contractor's obligation under this warranty shall be at its own cost and
expense, to promptly repair or replace (including cost of removal and
installation), that item (or part or component thereof) which proves defective or
fails to comply with the Agreement within the warranty period such that it complies
with the Agreement.
9.2 Contractor warrants to the City that all materials and equipment furnished under
this Agreement will be new unless otherwise specified and will be of good quality,
free from faults and defects and in conformance with the Agreement. All equipment
and materials not conforming to these requirements, including substitutions not
properly approved and authorized, may be considered defective. If required by City
or its designee, Contractor shall furnish satisfactory evidence as to the kind and
quality of materials and equipment. This warranty is not limited by any other
provisions within this Agreement.
C1415-076-SAF E W A R W E, INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
9.3 Contractor shall provide to the City or its designee all manufacturers' warranties. All
warranties, expressed and/or implied, shall be given to the City for all material and
equipment covered by this Agreement. All material and equipment furnished shall
be fully guaranteed by the Contractor against factory defects and workmanship. At
no expense to the City, the Contractor shall correct any and all apparent and latent
defects that are required under state or federal law.
10. DEFECTIVE WORK.
10.1 The City or its designee shall have the authority to reject or disapprove work which
is found to be defective. If defective work is found, Contractor shall promptly either
correct all defective work or remove such defective work and replace it with non-
defective work. Contractor shall bear all direct and indirect costs of such removal
or corrections including cost of testing laboratories and personnel.
10.2 Should Contractor fail or refuse to remove or correct any defective work or to make
any necessary repairs in accordance with the requirements of this Agreement
within the time indicated in writing by the City Manager or its designee, the City
shall have the authority to cause the defective work to be removed or corrected, or
make such repairs as may be necessary at Contractor's expense. Any expense incurred
by the City in making such removals, corrections or repairs, shall be paid for out of
any monies due or which may become due to Contractor. In the event of failure of
Contractor to make all necessary repairs promptly and fully, which is not cured in the
cure period,the City may declare Contractor in default.
10.3 If, within one (1)year after the date of completion of Services or such longer period
of time as may be prescribed by the terms of any applicable special warranty
required by the Contract Documents, or by any specific provision(s) of this
Agreement, any of the work is found to be defective or not in accordance with this
Agreement, Contractor,after receipt of written notice from the City or its designee, shall
promptly correct such defective or nonconforming work within the time specified by the
City without cost to the City. Nothing contained herein shall be construed to
establish a period of limitation with respect to any other obligation which
Contractor might have under this Agreement including but not limited to any claim
regarding latent defects.
10.4 Failure to reject any defective work or material shall not in any way prevent
later rejection when such defect is discovered, or obligate the City to final
acceptance.
10.5 Where the City or its designee becomes aware of faults, defects or non-conformity
in any of the work provided under this Agreement or with the work being performed
by the Contractor, the City or its designee shall issue a Notice to Cure to the
Contractor for correction. In no event shall the failure of the City or its designee to
bring to the attention of the Contractor of such faults act as a waiver or release the
C1415-076-SAFEWARWE, [NC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Contractor from responsibility or liability for such fault, defect or non-conforming
work.
11. TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this Agreement,the City shall have the right to terminate the Services then
remaining to be performed. Prior to the exercise of its option to terminate for cause,
the City shall notify the Contractor of its violation of the particular terms of the
Agreement and grant Contractor ten (10) days to cure such default. If the default
remains uncured after ten (10) days the City may terminate this Agreement, and the
City shall receive a refund from the Contractor in an amount equal to the actual cost
of a third party to cure such failure. If Contractor fails, refuses or is unable to perform
any term of this Agreement, City shall pay for services rendered as of the date of
termination.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub-Contractor(s)) shall be delivered
to the City and the City shall compensate the Contractor for all Services
satisfactorily performed prior to the date of termination,as provided in Paragraph
5 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the Agreement by
Contractor and the City may reasonably withhold payment to Contractor for the
purposes of set-off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the Services then remaining to be performed at any time by giving
Contractor ten (10) days written notice. The terms of Paragraph A(i) and A(ii) above
shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
12. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall be
interpreted and construed in accordance with and governed by the laws of the State of Florida. All
parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement,
and any action involving the enforcement or interpretation of any rights hereunder shall be brought
exclusively in the Eleventh Judicial Circuit in and for Miami Dade County, Florida, and venue for
litigation arising out of this Agreement shall be exclusively in such state courts, forsaking any other
B
C1415-076-SAFEWARWE, INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. In
the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under
this Agreement and the City is the prevailing party then the City shall be entitled to its costs and
attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS
AGREEMENT, CONSULTANT AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION
RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to serve as a waiver
of sovereign immunity,or of any other immunity, defense, or privilege enjoyed by the City pursuant
to Section 768.28, Florida Statutes.
13. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of
this Agreement or any time for a period of 10 (Ten) years subsequent to that date upon which the
Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person
or entity, other than in the discharge of the duties of the Contractor under this Agreement, any
information which the City designates in writing as "confidential." As a violation by the Contractor
of the provisions of this Section could cause irreparable injury to the City and there is no adequate
remedy at law for such violation, the City shall have the right, in addition to any other remedies
available to it at law or in equity, to enjoin the Contractor from violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given under
this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise
provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt
requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii)
by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered
mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally
recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Bea ch, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Contractor : Peter Van Kirk
Director, Government Security
Solutions
Safeware-Mallory
3200 Hubbard Road
Landover, MD 20785
Tel: (301) 683-1212
Fax: (804) 236-0429
C1415-076-SAFEWARWE, INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
15. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of Three (3) years.
16. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990,the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order
11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate
against any employee or applicant for employment because of race, color, creed, religion, ancestry,
national origin, sex, disability or other handicap, age, marital/familial status, or status with regard
to public assistance. The Contractor will take affirmative action to insure that all employment
practices are free from such discrimination. Such employment practices include but are not limited
to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff,termination,rates of pay or other forms of compensation, and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the City setting forth the provisions of this
non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which
prohibits discrimination against the handicapped in any Federally assisted program.
17. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Chapter 33
of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference herein
as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, directly or indirectly
which could conflict in any manner or degree with the performance of the Services. The Contractor
further covenants that in the performance of this Agreement, no person having any such interest
shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not
offered or given to any member of, delegate to the Congress of the United States, any or part of this
contract or to any benefit arising therefrom.
18. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the
fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives,officers,directors,officials and employees from and against claims,damages, losses
and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate
proceedings) relating to, arising out of or resulting_ from the Contractor's negligent acts, errors,
mistakes or omissions relating to professional Services performed under this Agreement. The
Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives,
officers, directors, officials and employees shall arise in connection with any claim, damage, loss or
expense that is attributable to bodily injury; sickness; disease; death; or injury to impairment, or
destruction of tangible property including loss of use resulting therefrom, caused by any negligent
acts, errors, mistakes or omissions related to Services in the performance of this Agreement
including any person for whose acts, errors, mistakes or omissions the Contractor may be legally
liable. The parties agree that TEN DOLLARS ($10.00) represents specific consideration to the
Contractor for the indemnification set forth herein.
ct IB
C1415-076-SAFEWARWE. INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
19. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless
be binding upon the parties with the same effect as though the void or unenforceable provisions had
been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
D. Each individual executing this Agreement on behalf of a party hereto hereby
represents and warrants that he or she is, on the date he or she signs this Agreement, duly authorized
by all necessary and appropriate action to execute this Agreement on behalf of such party and does
so with full legal authority to bind their respective party to this Agreement.
E. This Agreement contains the entire agreement of the parties, and may be amended,
waived, changed, modified, extended or rescinded only by in writing signed by the party against
whom any such amendment, waiver, change, modification, extension and/or rescission is sought.
F. If there is a conflict or inconsistency between any term, statement, requirement, or
provision of any exhibit attached hereto, any document or events referred to herein,or any document
incorporated into this Agreement, the term, statement, requirement, or provision contained in this
Agreement shall prevail and be given superior effect and priority over any conflicting or inconsistent
term, statement, requirement or provision contained in any other document or attachment, including
but not limited to Attachment "A".
[remainder of page intentionally left blank]
] 3
C1415-076-SAFEWARWE, INC.
" - I
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
WITNESS: SAFEWARE,INC.
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�u��� vtJC" BY:
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__ -Print N. • / Print/sign name of corpor• e officer
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Sign ame
•['ATTEST: . CITY OF SUN(Y IS ES BEACH
:� 1, A ,_� . BY
' ?" Jane A. iries, MMC, City Clerk George H choll, Mayor
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'APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY FDA.
Hans Ottinot, City Attorney
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C 1415-076-SAFEWARWE, INC.
City of Sunny Isles
Gateway Park
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Submitted By
ATCi Communications, Inc.
1270 NW 165th Street, Miami, Florida 33169
P (305) 620-0062 F (305) 620-0099
www.atcsystems.com
Stinfe ware'
SAFETY•SERVICE•RESPONSE
� , "I 'FCC COMMo
ATTACHMENT "A" 0 1 B
Scifeware° QUOTATION -
SAFETY•SERVICE•RESPONSE
5641 S Laburnum Ave
Richmond VA 23231
www.safmvareinc.com
Name:City of Sunny Isles Date 05.19.15
Expiration Date:06.19.15 Valid for 30 Days
Prepared Ow Peter Van Kirk
Attn: Phone:561-400-1029
Phone: Fax:804-236-0429
Fax: Email:pvankirkasdcwarcinc.com
Email: Sales Rep:Peter Van Kirk
Cust ID: Customer RFQ: Gateway Park-Structured Cabling
Freight Terms: IUSC PPD Payment Terms:Inet 30 1
SAFE WARE LIST YOUR
LINE QTY DESCRIPTION UNIT PRICE EXTENDED PRICE PRICE USC DISCOUNT DISCOUNT
Category 6 cabling drops-EA with Multi Color Jacket(Green,Purple, S 138.00 S 4,968 RO S 600.00 41% 77%
36 ca Yellow,and Orange)-4 Pon Plate
I ea Category 6 Patch at MDF 5 270.00 S 270.00 S 794.12 41% 66%
-1 ea MISCELLANEOUS COST-CONNECTORS.Cable Management S 650.00 S . 650.00 S 1,756.76 41% 63%
PROPOSAL TOTAL S 5,888.00 S 3,150.87
Special Notes: US Communities Contract Information-Contract number:4400001839
Standard freight charges for shipments within the continental US are paid.Any Hazardous material charges or expedited freight will be billed.
•Agency must be registered with US Communities at w'syw.useammunities.org
Authorized Signature: ( u C.9 27.4
ama.a.e a r..age,tarn.,.,.,mal me tem.,ra m.aremd ee uo..,On,.a n.w a.r net to inon%m.rauh,om TWO,as aian.Nee4eu a.n,...aern.y.are nu.r ere rake mrsr.,d,n aamtv u.rrws m,®.t of
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Ware QUOTATION
SAFETY.SERVICE•RESPONSE
5641 S Laburnum Ave
Richmond VA 23231
www.safewareinc.com
I Name;City of Sunny Isles Date 05.19.15
Expiration Date:06.19.15 Valid for 30 Days
Prepared By:Peter Van Kirk
Attn: Phone:561-400-1029
Phone: Fax:804-236-0429 ---
Fax: Email:prankirkQs fcwarcinc.com
Email:- Sales Rep:Peter Van Kirk
Gateway Park-Emergency Call Boxes-
Cust ID: Customer RFQ:Analog Wall Mount
Freight Terms: IUSC PPD Payment Terms:Inet 30 1
SAFEWA RE LIST YOUR
LINE QTY DESCRIPTION UNIT PRICE EX TENDED PRICE PRICE USC DISCOUNT DISCOUNT
Code Blue Wall Mount Emergency Phone-with Strobe-Bmshel Steel S 3.519.60 $ 24.637.20 5 15,302.61 41% 77%
7 ca Housing
7 ea Single Push to Call Analog Station S 840.00 $ 5.880.00 S 2,400.00 41% 65%
1 ca CABLE INFRASTRUCTURE S 3.600.00 S 3.600.00 5 13.090.91 41% 73%
I LABOR REQUIREMENTS-INSTALLATION-TRIM OUT. $ 49.50 S 21,285.00 5 1 15.12 41% 57%
430 hr PROGRAMMING-202
10 ea AS BUILTS DRAWINGS AND ENGINEERING 202 S 49.50 S 495.00 5 115.12 41% 57%
30 ea PROJECT MANAGEMENT-Z02 S 49.50 5 1.485.00 S 115.12 41% 57%
1 ca MISCELLANEOUS COST-CONNECTORS.BOXES-Z01 S 1.670.00 5 1.670.00 S 4.127.54 41% 607.
PROPOSAL TOTAL 5 59.052.20 5 35.266.41
CONDUIT INFRASTRUCTURE-ONLY FROM RISER JUNCTION S 3.192.00 $ 3.192.00 5 9,388.24 dl% 66%
1 ea BOX TO CODE BLUE STATION
Special Notes: US Communities Contract Information-Contract number:4400001839
Standard freight charges for shipments within the continental US arc paid.Any Hazardous material charges or expedited freight will be billed.
•Agency must be registered with US Communities at www.uscommunities.org
. Authorized Signature: gefe'•r garb
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Side 00
SAFETY•SERVICE•RESPONSE
Rev 5.11.15
Summary of Services:
The Safeware team has followed the provided design criteria by the City of Sunny Isles provided
desired Access Control door locations and has provided the following proposal to address the
locations desired.
Gateway Park:
The Safeware Team will supply and install the following equipment:
• (15) HID Multiclass Readers that will allow The City of Sunny Isles beach the flexibility to
utilize several card formats and ranges for current and future credential needs.
1` - 2 3
4 5 , 6
.7` 8 - 9
iczy
D ,
mutriCGISS
13.56 MHZ CONTACTLESS AND 125 KHZ PROXIMITY
CARD READERS ° 6125, 6136, 6145
Seamless Upgrade
o Same HID and Indala Proximity reader features and format compatibilities.
o Matching Reader and Credential formats for EM4102 and iCLASS.
o All Corporate 1000 formats can be migrated.
o For additional security, our iCLASS Elite program is available with iCLASS credentials.
o Wiegand or Clock-and-Data outputs easily interface with existing access control panels.
o Reader Key combo for additional security.
�177"CCda„MO safeware.
SAFETY•SERVICE•RESPONSE
Kantech Access Control Platform:
Basic System Diagram
I �.
NM
Readers ` Ecpareon Modifies
° KT-300 DOOC Controller
Loddng ._ ar Y cry
Devices Request to Diea' 04 Up..
ee are. t t vi x
Exit Detector O TAP` ���_,'^e
Addrdonel KT-100,
KT-300a KT-400
'_ f in Loop
EntraPass
Sof vane
The EntraPass Software:
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EntraPass Corporate Edition is a multiple workstation software platform that offers the ultimate
balance between power and affordability in a network environment. It supports Kantech IP Link
which provides a secure and affordable way to manage an access control system over a
network using KT-100 or KT-300 controllers. The software integrates advanced security features
such as EntraPass Go mobile app (not included in this proposal) and EntraPass Web (not
included in this proposal) platform that deliver remote and convenient access to common
security tasks and reporting. The enhanced user experience makes navigation and operation
easy and intuitive.
Itl��doMM, Scieware
SAFETY•SERVICE•RESPONSE
KT-300 Door Panels (6)
Mlica
am:*
•
KANTECi f'
•
• Controls two doors and easily links to a network through 485 or the addition
• Update the firmware directly from system workstation
• Fast, up to 115,200 baud
• Ready to go, no DIP switches or jumpers to set
• 5V and 12V reader power
• Interfaces with an external alarm system
• Supervises battery conditions and reports low battery/no battery status to the system
• Automatic trouble reporting
• All power outputs are individually protected against short circuits and surges by a self-
resetting PTC
• Choice of two memory capacities, 128K or 512K
S a3 P E
Six Fe ware
SAFETY•SERVICE•RESPONSE
KT-400 Panel with TCP/IP Connection (1)
`{I q�Y,.aU:=t0
KANTECH'
"400
• Supports four readers
• Onboard Ethernet 128-bit AES-encrypted communication with the EntraPass system ensures a
high degree of network security
• Control the occupancy level in a defined location with the anti-passback feature
• 100,000 cards capacity and provides up to 20,000 concurrent events in stand-alone mode
• 256 outputs (four onboard) provide scalability
• Communicates with the EntraPass Gateway only when an event has occurred, ensuring low
network bandwidth consumption (Special and Corporate Editions only)
• Verify and configure IP settings with a built-in web configuration page
• Supervised door lock outputs with internal or external power supply
• LEDs provide important controller status and diagnostic information
• Additional battery supervision and monitoring help ensure controller functionality
AITC/7,-,0 Safe wail re®
SA FETY•S ERV I C E•RE SPO N S E
Cabling Infrastructure:
The Safeware Team will run multiple copper conductors to address all door device
requirements for each device located at the door. All cabling will be run inside the electrical
contractor provided conduit (not in this proposal) and terminated in the IDF Closet located in
the first floor of Gateway Park. Connection to City Network will take place through the KT400 IP
connection and interconnect to others will be through RS485 connection.
Electronic Locking Mechanism (25):
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All Double Door and Single Doors will be armed through a magnetic Locking mechanism that
will be surface mounted at the corner of a single door and on the center for double doors. All
(15) at Gateway Park will be equipped with this type of locking mechanism. Access control will
be tied into the fire alarm system for lock release in case of fire emergency.
1p
Safeware
SAFETY•SERVICE•RESPONSE
FEATURES:
• Ideal for slide or swinging doors
• Maintenance-free, factory-sealed design
• Fail-safe operation (unlocks door when power is removed)
• Dual-threaded conduit fitting - 3/4" outside diameter, 1/2" inside diameter
• 6 1/2' hookup cord
• No residual magnetism
• Magnet size 8" x 21/2" x 11/2" (202 x 63 x 38 mm)
• Armature size 71/4" x 23/8" x 5/8" (185 x 61 x 16 mm)
• "L" and "Z" brackets available
• Input voltage 12VDC or 24VDC
• Current draw 500mA @ 12VDC, 250mA @ 24VDC
• UL and ULC listed.
(1) Cisco Catalyst 2900 Series Gigabit Switch with Fiber GBIC Modules
N
o Enclosure Type: Rack-mountable - 1U
o Subtype: Gigabit Ethernet
o Ports: 24 x 10/100/1000 + 4 x SFP
o Performance: Switching capacity : 176 Gbps Forwarding performance (64-byte
packet size) : 41.7 Mpps
o MAC Address Table Size: 8K entries
o Remote Management Protocol: SNMP 1, SNMP 2, RMON 1, RMON 2, RMON 3, RMON
9, Telnet, SNMP 3, SNMP 2c, HTTP, HTTPS, TFTP, SSH
Personnel:
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SAFETY•SERVICE•RESPONSE
Equipment Rack:
The Safeware Team will provide and install a full size enclosure for the active equipment going
into Gateway Park, the location of the enclosure will be within the City's MDF where all Access
control Panel equipment is being placed.
('.
KVM 17" Slide Tray:
The Safeware Team will provide a KVM Slide tray unit that will be connected to the local
EntraPass workstation within the MDF room at Gateway Park.
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SAFETY•SERVICE•RESPONSE
Wireless Backhaul-AirFiber
The Safeware Team will provide (4) AirFiber backhaul links that will point from Gateway to Pier
Park and Back to City Hall. This will be able to produce Access control link and other
technologies such as Internet and CCTV as directed by the City of Sunny Isles Beach. Cabling
and requirements from MDF to Roof top will be provided by The Safeware Team.
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SAFETY•SERVICE•RESPONSE
The Safeware Team- GATEWAY Revis 5/6/2015
PARK ed.
Access Control
N MANUFA
UM MODEL QT TOTAL
o Description CTURER
R P K-40
MULTI CLASS PROXIMITY READER EA HID MCLASS 15 15
PASSIVE IR FOR ALARM SHUNT AND DOOR EA BOSCH DS 1501 15 15
RELEASE
DOORS TIC LOCKING MECHANISM FOR EA ENFORCE 600LB 25 25
ENFORCE
PLATE FOR MAGNETIC LOCK EA R 600LB 25 25
ALTRONI ALTV
EA ULI-4 7
POWER SUPPLY FOR LOCKS X LOCKS 7
MONAC PNEUM
PNEUMATIC PUSH BUTTON FOR RELEASE EA 0 ATIC 15 15
DOOR STATUS SENSORS EA GE 1078 27 27
ENT-
EA KANTECH CORPO 1
KANTECH CORPORATE-ENTRAPASS RATE 1
MIDDLE ENCL.
RACK ENCLOSURE FOR DEVICES EA ATL FULL 1 1
17"
EA Tripplitte slide 1
KVM SLIDE TRAY FOR SYSTEM tray 1
THE
WORKSTATION FOR ALARM MONITORING EA SAFEWA ACCESS 1
AND DATA ENTRY RE TEAM 1
KANTECH KT-300 DOOR PANELS EA KANTECH KT-300 6 6
KANTECH KT-400 DOOR PANEL W TCP/IP EA KANTECH KT-400 1 1
EA ALTRONI I/O 1
I/O BOARD FOR ADDITONAL INPUTS X 1
Rugged Switches, Radios, Backhaul Antennas, THE
THE
Surge Supresion, Surge Arrestors- Bridge for SAFEW
EA SAFEWA 4 4
Gateway, Pier, and City Hall Communication ARE
RE TEAM
link TEAM
THE
THE
Labor Installation for standard poles, roof and SAFEW
EA SAFEWA 4 4
towers. Includes brackets,straps, engineering, ARE
RE TEAM
and windload analysis TEAM
WS-
CISCO SWITCH EA CISCO 2960 1 1
6:'
0 U 'fit
Safeware
SAFETY•S ERV I C E•RE SPO N S E
24TS
SPF GBIC MODULE for field switch req.for EA CISCO GBIC 2 2
multi mode
NEMA ENCLOSURE PACKAGE(Includes:All
necessary Mounting Brackets) EA Custom Custom 2 2
Electrical requirements for Airfiber Link EA Custom Custom 1 1
CABLE INFRASTRUCTURE EA Custom Custom 1 1
The The
LABOR REQUIREMENTS- INSTALLATION,TRIM HR Safeware Safewar 800 800
OUT, PROGRAMMING-Z01 Team e Team
The The
EA Safeware Safewar 25 25
AS BUILTS DRAWINGS AND ENGINEERING-Z01 Team e Team
The The
EA Safeware Safewar 85 85
PROJECT MANAGEMENT-Z01 Team e Team
The The
MISCELLANEOUS COST-CONNECTORS, Boxes- EA Safeware Safewar 1 1
Z01 Team e Team
TOTAL COST OF PROJECT
INCLUDING SAFEWARE PRICING $112,719.13
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1►1FCC/LOAM Seieware
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SAFETY•SERVICE•RESPONSE
Conduit Requirement: (Door prep 16 doors)
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SECURED SIDE
THE THE
SAF SAF
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EA 1 1
ARE ARE
Conduit Infrastructure-ONLY FROM 1"TO ALL DOOR DEVICES ON TOP OF TEA TEA
DOORS M M
TOTAL COST OF PROJECT INCLUDING SAFEWARE PRICING $7,840.00
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SAFETY•SERVICE•RESPONSE
Category 6 Cabling for Offices:
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The Safeware Team will supply and install all structured cabling for office space per the drop
locations provided. The cabling infrastructure will be run through conduit system provided by
onsite electrician. All cabling will be terminated into a rack mounted patch panel located inside
the MDF location within Gateway Park. A total of(36) drops will be provided. All drops will be
terminated into 4 port faceplate at the locations denoted on the city provided plans.
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SAFETY•SERVICE•RESPONSE
The Safeware Team- GATEWAY 5/6/2015
PARK
Structured Cabling
N U MANUFACTU MODEL TOTAL
o Description M RER T
Category 6 cabling drops- EA with Multi
Color Jacket (Green, Purple,Yellow,and EA Custom Cat 6 6 36
Orange)-4 Port Plate
Category 6 Patch Panel at MDF EA Custom 48 Port 1 1
MISCELLANEOUS COST-CONNECTORS, The Safeware The Safeware
Cable Management EA Team Team 1 1
TOTAL COST OF PROJECT
INCLUDING SAFEWARE $5,888.00
PRICING
S dB
Safeware'
SAFETY•SERVICE•RESPONSE
Emergency Call Stations: CB-1
o '
•
F
The Safeware Team will supply and install and install (7) Code Blue Emergency call boxes at the
locations denoted on the building plans. The Safeware Team will supply all cabling
infrastructure and tie in to dedicated phone lines (to be provided by City of Sunny Isles Beach).
The call boxes will dial out to a City mandated phone number for assistance. Strobe will
automatically be activated upon pressing of push of the button on the front of the call box.
ATCi-GATEWAY PARK 5/6/2015
Emergency Call Boxes-Analog Wall Mount
MANU
FACTU MO Q TOTAL
No Description RER DEL T
Code Blue Wall Mount Emergency Phone-with E Code CB-
Strobe- Brushed Steel Housing A Blue 1
E Code IA4 7 7
Single Push to Call Analog Station A Blue 100
CABLE INFRASTRUCTURE E Custo t m 1 1 m LABOR REQUIREMENTS- INSTALLATION,TRIM OUT, H ATC 43
PROGRAMMING-Z01 R ATCi i 0 430
AS BUILTS DRAWINGS AND ENGINEERING-Z01 A ATCi ATC 10 10
PROJECT MANAGEMENT-Z01 A ATCi ATC 30 30
MISCELLANEOUS COST-CONNECTORS, Boxes-Z01 A ATC' ATC 1 1
SIB
Serfeware
SAFETY•SERVICE•RESPONSE
TOTAL COST OF PROJECT INCLUDING
SAFEWARE PRICING $59,052.20
Conduit Infrastructure-Only from Riser Junction Box to Code Blue Station EA ATCI ATCI 1 1
TOTAL COST OF PROJECT INCLUDING SAFEWARE PRICING $3,192.00
Please Note:
The Safeware Team will coordinate with all required trades relating to the scope of work and code compliance.
All conduit to the top of the door frames by electrician per site walkthrough. Door conduit prep to device by Safeware Team if
Conduit options are approved.
Doors and Handles/Panic shall be installed by cothers.
All low voltage cabling and trim out of all devices including electric locks by Safeware Team for doors based on Mag Locks to the
doors.
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SAFETY•SERVICE•RESPONSE
Staffing:
The Safeware Team Communications has invested in specific departments which allow us to provide the best available
Service to our clients.The Company maximizes efficiencies by having staff:
> Project Managers who oversee each project.
> In house engineering.
> Auto-cad.
> Client design/Development.
> Installation Technicians.
> IT Technicians.
> Service Technicians.
> Scheduling Staff.
> Accounting Staff.
> Purchasing staff.
The Safeware Team's Proposed Personnel
Name Position
Marcus Moreno Contract Manager
Timothy J. Moreno Contract Manager
Holly S. Livingston VP of Operations
Nick Duarte Administrative Manager
Jayson Blair Project Manager
Blair Rodgers Project Manager
Ed Heinemann Senior Systems Engineer
Diego Guerrero Design Engineer
Adolfo Gonzalez Design-AutoCAD
Nancy Martin Service Coordinator
Intl Alejo IT Engineer
Jorge Pla IT Engineer
Michael Del Moral Lead Technician
Enrique Petit Lead Technician
Barry Pierre Lead Technician
Felix Camacho Field Technician
Gary Nieto Field Technician
Barry Pierre Senior Service Technician
John Fields Senior Service Technician
Jaime M. Daniel Jr. Service Technician
Rafael Jimenez Service Technician
All Personnel can be reached at 305-620-0062
S
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SAFETY•SERVICE•RESPONSE
Proposed Methodology.
The Safeware Team organizes its projects much like a General Contractor assigning a Project
Manager and a team of qualified individuals to streamline the process for meeting milestones
and completing the tasks within a scheduled timeframe. The work required is integrated into a
logical process as demonstrated in the following task oriented illustrations. All of the program
steps are not required for a project but are included to assure completion of all necessary
details.
INTEGRATED SECURITY PROGRAM
Phase 1 — Conceptual Analysis=_
i
IZEQM CONDUCT SITE SURVEY-.THREAT ANALYSIS -- PREPARE ANALYSES-
rr
IDENTIFY-ASSETS .DEVELOP SCENARIOS
The pages shown, under each general heading, illustrate an item to be evaluated or performed under
the main task heading.
Safe war e®
SAFETY•SERVICE•RESPONSE
•
-- •
Phase II—Design and E ngineering----
:- -,
EVALUATE HARDWARE&,,„
PREPARE CONCEPTUAL DESIGN PREPARE.ucTAIED DESIGN
SOFTWARE ALTERNATIVES"—
•
1
1
1
•
•
Phase III- Project Management,
Supervision and Completion:
•
CONSTRUCTION PERFORMANCE
BID EVALUATION —1.-DOCUMENTATION
&SELECTION SUPERVISION TESTING
I
Fr ,
_..TRAINING
1
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0 I ki
AL'Frio,- Safe ware0
SAFETY•SERVICE•RESPONSE
Our project managers ensure that whether work is performed directly by The Safeware Team
personnel or by long time trusted subcontractors to The Safeware Team, all work is performed
in a professional manner to meet code and critical time lines and scheduling requirements. All
projects, whether large or small, are scheduled, and the project manager supported, by the
Project Management Office (PMO) in the corporate headquarters, The Pre-Functional Checklists
and Functional Performance Testing guaranty performance certification as well as the follow up
development of a list of warranty issues at the 10-month milestone as an example.
The Safeware Team performs all engineering functions in house and has developed cooperative
associations with factory engineering and support personnel of all major product lines. This
assures that the latest upgrades are included and integrated in the installed systems. All
AutoCAD is in house.
Project Coordination and Communication
The Safeware Team has a lineage with expertise in security and technology that goes back three
decades. The Safeware Team is structured much like a General contracting firm. The Company
maximizes efficiencies by having staff Project Managers who oversee each project utilizing The
Safeware Team's in house, engineering, auto-cad, technical, scheduling, accounting and
purchasing staff.
The Safeware Team provides a single source for state-of-the-art technology at an affordable
cost. The Company's mandate, as an industry leader, is the pursuit of excellence.
The Safeware Team is also a unique systems integrator in our One-source model. Rather than
paying multiple contractors for related but different services, The Safeware Team integrates—
alarm, Internet, security (access, CCTV & intercoms), structured network cabling, wireless
networks, gate systems, automation and ID badging into one contract. This approach would
offer the City of Sunny Isles greatly enhanced value and convenience. The Safeware Team
becomes "one source" rather than many separate contacts and the problems that go along
with managing them.
I a
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SAFETY•SERVICE•RESPONSE
Service Coordination and Communication
The Safeware Team organizes its projects much like a General Contractor assigning a Project
Manager and a team of qualified individuals to streamline the process for meeting milestones
and completing the tasks within a scheduled timeframe. The work required is integrated into a
logical process as demonstrated in the following task oriented illustrations. All of the program
steps are not required for a project but are included to assure completion of all necessary
details.
The Safeware Team strongly supports the preventive maintenance approach to extending the
operating life of equipment. Many unscheduled interruptions in the critical operation of
systems can be averted by the periodic inspection and adjustments by qualified technicians.
Programs can be contracted to provide monthly, semi-annual, annual and combinations of
inspections. Software upgrades can also be accomplished at these scheduled inspections.
The Safeware Team has a full time service department and does not sub out any service work.
Requests for maintenance or service are logged by the service/help desk on the "Service
Request Form" and assigned to the technical service personnel trained on the system to be
serviced. A scheduled time for service to be rendered is given to the requestor. A "Work Order"
is given to the service personnel and a copy is given to the client listing the corrective action
taken and parts required. Any loaner supplied is listed as well as any parts that have to be
ordered and serves as follow up for receipt and installation of a replacement part. The
Safeware Team maintains the Miami-Dade Public Schools' systems and is required to use their
"Maintenance Service Ticket" for service. A copy is attached for the record.
The Safeware Team also utilizes an Access Database relation to inventory control when dealing
with Government contracts such as our shared database with our Miami Dade County Public
Schools Maintenance Contract.
The Safeware Team has established performance measures to ensure quality of service for our
clients. As a part of our service department's standard operating procedures,The Safeware
Team's clients are contacted to check the present operation of the system and to verify their
satisfaction with the service. This procedure is performed at the close of each work week.
Comments are entered at the bottom of the Service Request Form. This contact also provides
the opportunity to suggest any upgrades or additions that may have been apparent during the
service call.
SIB
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Safeware
SAFETY•SERVICE•RESPONSE
Other Relevant Service Accounts
The Safeware Team has the ability to provide service 24x7 365 days out of the year. We
hold several government contracts that require The Safeware Team to provide service
within a fixed number of hours from the time the call is placed. All of these requirements
were established by creating a list of needs that the end user felt would be appropriate
based on their business practices.
Some examples of the service parameters which we have are described below based on
current contracts held by The Safeware Team:
• Port of Miami- 24x7 service including 365 days per year. Response time for the Port is 4
hours form time of the call.
Miami Dade County Public Schools: 24x7 service including 365 days per year. Response
time for tickets issued is 24 hour response with exception of emergency tickets, in which
The Safeware Team responds within a 3 hour window.
• City of Hollywood- 24x7 service including 365 days per year. Response time for tickets
issued is 3 hours from time of call.
• Miami Dade County ISD- 24x7 service including 365 days per year. Response time for
tickets issued is 8 hours from time of call.
1B
Serfeware®
SAFETY•SERVICE•RESPONSE
Other/Value Added Services.
The Safeware Team, as a single entity, is committed to providing a single source for state-of-the-art
security and wireless technologies, for the City of Sunny Isles at an affordable cost. The scope of services
provided by The Safeware Team's project management and engineering associates is all inclusive of the
full spectrum of technology needs of this project. The services offered do not end at the installation
completion but continue with follow up maintenance and upgrades as they are available. Training of new
operators is always listed as a priority.
The Safeware Team is proficient and knowledgeable in Technology Systems Security, Voice, Video, and
Data, including and not limited to:
SECURITY TECHNOLOGY; °ti a 9 0 Q
o HI DEFINITION VIDEO SURVEILANCE
o VIDEO ANALYTICS , b
o WIRELESS VIDEO SYSTEMS °_ a
o ENTERPRISE ACCESS SYSTEMS =—
o RADIO FREQUENCY IDENTIFICATION
o PERIMETER SYSTEMS
•
VOICE AND DATA;
o STRUCTURED CABLING
o FIBER OBTIC NETWORKS
o WIRELESS MESH NETWORKS
o VOICE OVER IP
o IP OR ANALOG INTERCOM SOLUTIONS
CUSTOM VEHICLE GATES:
o BARRIER ARM GATES.
o SWING GATES.
o SLIDE GATES.
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SAFETY•SERVICE•RESPONSE
o TILT-UP GATES.
Item Coversheet Page 1 of 1
City of Sunny Isles Beach
c+ �� 18070 Collins Avenue
'.(\ Sunny Isles Beach,Florida 33160
•%CO's.PIOP`00�4, (305)947-0606 City Hall
o.,00 (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo,City Manager
FROM: Derrick L.Arias,Chief Information Officer
DATE: 6/18/2015
Approval to enter into an agreement with Safeware, Inc.
RE: to install and maintain security,access control,and
network connectivity at Gateway Park, in an amount not
to exceed$207,560.46
RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution authorizing the Mayor to enter into an agreement with
Safeware, Inc. to install and maintain security, access control, and
network connectivity at Gateway Park
REASONS:
In order to provide greater public safety in the parking garage seven
code blue emergency beacons will be installed. In addition, an access
control system for Gateway Park will be installed, and integrated into
the access card system in use for existing city facilities. Finally,
network connectivity will be established to Gateway Park in order to
provide Information Technology services(telephones,computers,etc.)
to the site.
ADDITIONAL INFORMATION:
In addition to the total estimated cost of $188,691.33, staff is
requesting an additional contingency amount of$18,869.13(for a total
of 10% contingency) for any unforeseen additions not listed in the
proposed scope of work.
This procurement would be through the US Communities Government
Contract Titled: "Homeland Security & Public Safety/Emergency
Preparedness"Contract#4400001839
FUNDING SOURCE:
Funding was budgeted and is available under the Gateway Park
Capital Project Budget,300-6-5720-465160-15001.
ATTACHMENTS:
Description
Resolution
Agreement
Item Number:10.B.
http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1669 6/12/2015