HomeMy WebLinkAboutReso 2015-2436 RESOLUTION NO. 2015 - 2434
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH WITT
O'BRIEN'S LLC. FOR EMERGENCY DEBRIS MONITORING
MANAGEMENT SERVICES, ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THE TERMS OF THIS AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is in need of Emergency Debris Monitoring Management Services in
the event that the City experiences increment weather such as a hurricane; and
WHEREAS, the City of Pompano Beach, Florida issued and advertised a Request for
Proposals (RFP) #E-67-14 for Disaster Recovery Management Services; and
WHEREAS, City Code Section 62-13(C) provides the authority to access a competitively
solicited contract from any other governmental organization; and
WHEREAS,the estimated cost for Witt O'Brien's services will be determined based on the
magnitude of the storm and the initial damage estimate,and the City will request reimbursement from
Federal granting agencies, if applicable; and
WHEREAS. the City wishes to enter into an Agreement with Witt O'Brien's LLC for
Emergency Debris Monitoring Management Services, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the Agreement with
Witt O'Brien's LLC. for Emergency Debris Monitoring Management Services, attached hereto as
Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Agreement.
Section 4. Effective Date. This Resolution will become - fective upon adoption.
PASSED AND ADOPTED this 18th day of June 2015.
George . Scholl, Mayor
l�b
R2015-Win O'Brien's Emerg Debris Monitoring-Mgmt Page I oft
•
"∎\ `'
G- ATTEST: .
: , A4 A, 41,E _
.• Jane A`: Hines..MMC, City Clerk
`0 ,APPROVED,AS TO FORM
'A\D LEG • S FFICIENCY:
A'a i �a t_'itv Attorney
Moved bv:
Seconded by: Y 1c, }m/Vpv GPVI TO
Vote: S- 7U1-
Mayor Scholl ✓(Yes) (No)
Vice Mayor Gatto 1i(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman (Yes) (No)
Commissioner Levin ,/(Yes) (No)
82015-Will O'Brien's Emerg Debris Monitorine-Memi Paee 2 of 2
OP Z
N AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND WITT O'BRIEN'S LLC
k\:;;,":• CONTRACT NO. C1415-066
THIS CONTRACTUAL AGREEMENT(hereinafter referred to as the "Agreement") is .
made in duplicate, this 1st day of July , 2015, by and between the CITY OF SUNNY
ISLES BEACH, Florida, (hereinafter referred to as "City"), and WITT O'BRIEN'S LLC, a
corporation authorized to do business in the State of Florida (hereinafter referred to as
"Consultant") whose Federal I.D. # is 27-2783923 .
RECITALS
WHEREAS, City is in need of Consultant to provide disaster debris monitoring
services to the City; and .
WHEREAS, Consultant has expressed the ability and desire to provide these Services to
the City pursuant to the pricing terms and conditions offered to the City of Pompano Beach Florida,
via Request for Proposal ("RFP") No. E-67-14, as more fully described in the Consultant's
Proposal, a copy of which is attached hereto as Attachment "A", and incorporated herein by
reference; and
WHEREAS, the parties wish to enter into this Agreement pursuant to the same pricing
terms and conditions outlined in City of Pompano Beach, Florida RFP # E-67-14, as more
particularly described in Attachment"A"; and
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name,the parties agree as follows:
I. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. THE CONTRACT DOCUMENTS. The Contract Documents consist of this Agreement,
as well as the terms and conditions of City of Pompano Beach, Florida RFP No. E-67-14, which
are incorporated herein and made a part hereof as Attachment "A" (hereinafter referred to as
"Contract Documents"). -
3. SERVICES. Consultant shall provide the services pursuant to the terms and conditions
set forth in RFP No. E-67-I4 to encompass oversight and management of debris recovery
contractors, emergency planning, training and public assistance consulting services, as more
particularly described in Attachment"A" (hereinafter referred to as"Services").
4. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder,this Agreement shall commence upon execution of this Agreement by both parties
and shall be for an initial term of(5) five years.
5. COMPENSATION. Consultant acknowledges that this is a contingent services contract
and that no payments will be made or due from the City unless Consultant is specifically engaged
by the City for a specific emergency. All payments to be made hereunder shall be paid in
accordance with the Fee Schedule contained in Consultant's Response to RFP No. E-67-14,
c1415-066 WITT O'BRIEN'S LLC
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
attached hereto as Attachment "A" and incorporated herein by reference. All invoices and
payments shall be for Services completed pursuant to this Agreement after submission of invoices
to the City. All invoices shall be submitted in accordance with RFP No. E-67-14.
The City will pay properly submitted invoices within thirty(30)days of receipt, for completed and
accepted Services, unless the City notifies the Consultant in writing of the dispute, before the
payment is due. The City's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation for its purpose by the City Commission. The Consultant shall make
no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other
expenses or costs unless any such expense or cost is incurred by Consultant with the prior written
approval of the City. If the City disputes any charges on the invoices,it may make payment of the
uncontested amounts and withhold payment on the contested amounts until they are resolved by
agreement with Consultant. There are no reimbursable expenses associated with this Agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents or employees, as indicated below:
• ❑ Comprehensive General Liability Insurance, including broad form
contractual liability coverage for all operations, including, but not limited
to, premises/operations, contractual insurance, broad form property
damage, independent contractors, personal injury and property damage
liability with minimum limits of Two Hundred Thousand Dollars
($200,000.00) per occurrence and Three Hundred Thousand Dollars
($300,000.00) aggregate.
❑ Worker's Compensation Insurance, as required by state law.
❑ Business Automobile Liability Insurance which shall include coverage for
all owned, non-owned and hired vehicles for minimum limits of not less
than Two Hundred Thousand Dollars (S200,000.00)per occurrence, Three
Hundred Thousand Dollars($300,000.00)aggregate,for bodily injury(each
person), bodily injury (each accident), property damage, bodily injury and
property damage combined.
❑ Excess/Umbrella Liability Insurance including bodily injury and property
damage combined, with limits of not less than Two Million Dollars
($2,000,000.00) each occurrence and Two Million Dollars($2,000,000.00)
aggregate.
•
❑ Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) each occurrence and One Million Dollars
(S2,000,000.00) aggregate
C1415-056 WITT O'BRIEN'SLLC 2
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305)947-0606 phone (305) 949-3113 Fax
Insurance required of the Consultant shall be primary to, and not contribute with, any insurance or
self-insurance maintained by the City. Such insurance shall not diminish Consultant's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed,
and at any time upon request, Consultant shall furnish to the City certificates of insurance
evidencing the minimum required coverage and shall be appropriately endorsed for contractual
liability, with the City named as additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City Manager or his designee. All insurance policies and certificates
of insurance shall provide that the policies may not be canceled or altered without thirty(30)days
prior written notice to the City. Consultant shall also require and ensure that each of its sub-
contractors providing services hereunder (if any) procures and maintains, until the completion of
the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO
THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN
WRITING BY THE CITY.
7. TERMINATION AND REMEDIES FOR BREACH.
A. If,through any cause within reasonable control, the Consultant shall fail to fulfill in
a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement,the City shall have the right to terminate the
Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Consultant of its violation of the
particular terms of the Agreement and grant Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agree ment, :. - - - :_ _.
. .- _ .. •. _ - - _ :_ - . If Consultant fails,
refuses or is unable to perform any term of this Agreement, City shall pay for
services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Consultant shall be delivered to the City and
the City shall compensate the Consultant for all Services satisfactorily
performed prior to the date of termination.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement
by Consultant and the City may reasonably withhold payment to Consultant for
the purposes of set-off until such time as the exact amount of damages due the
City from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
C1415-066 WITT O'BRIEN'SLLC 3
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305)947-0606 phone (305)949-3113 Fax
by giving Consultant ten(10) days written notice. The terms of Paragraph 7A(i)
and A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
8. CONFIDENTIAL INFORMATION. The Consultant shall not,either during the term of
this Agreement or any time for a period of ten (10) years subsequent to that date upon which the
Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation,the City shall have the right, in addition to any other
remedies available to it at law or in equity,to enjoin the Consultant from violating such provisions.
9. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall
be interpreted and construed in accordance with and governed by the laws of the State of Florida.
All parties agree and accept that jurisdiction of any dispute or controversy arising out of this
Agreement, and any action involving the enforcement or interpretation of any rights hereunder
shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County,
Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state
courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or
other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to
enforce any term or provision under this Agreement and the City is the prevailing party then the
City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY
ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY HEREBY EXPRESSLY
WANE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to
serve as a waiver of sovereign immunity, or of any other immunity,defense, or privilege enjoyed
by the City pursuant to Section 768.28,Florida Statutes.
10. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii)by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
0415-066 WITT O'BRIEN'S LLC 4
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305)947-0606 phone(305)949-3113 Fax
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach,Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305)792-1702
If to the Valarie Phillipp, Sr. Program Manager Mayle Cabada,General Counsel
Consultant: Witt O'Brien's LLC win o'Briens LLC
2200 Eller Drive PO Box 13038,FL Lauderdale,FL 33316(mail)
2200 Eller Drive,Ft.Lauderdale,FL 33316(courier)
Ft. Lauderdale, FL 33316 MacKenzie M.Sestak,Director of Contracts
Tel: (954) 627-5309 Witt O'Brien's LLC
1501 M St.NW.,5th Floor
E-mail: liftriffipp@firittebrienereen, Washington,DC 20005
VPhilipp @wittobnens.com Office:+1 (202)585-0780
11. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of Three(3)years.
12. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of
the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Consultant will
not discriminate against any employee or applicant for employment because of race, color,creed,
religion, ancestry, national origin, sex,disability or other handicap,age,marital/familial status,or
status with regard to public assistance. The Consultant will take affirmative action to insure that
all employment practices are free from such discrimination. Such employment practices include
but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and
selection for training, including apprenticeship. The Consultant agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the City
setting forth the provisions of this non-discrimination clause. The Consultant agrees to comply
with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation
Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any
Federally assisted program.
13. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Consultant
covenants that it presently has no interest and shall hot acquire any interest, directly or indirectly
which should conflict in any manner or degree with the performance of Services under this
Agreement. The Consultant further covenants that in the performance of this Agreement, no
C1415-066 WITT O'BRIEN'S LLC 5
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone(305) 949-3113 Fax
person having any such interest shall knowingly be employed by the Consultant. The Consultant
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
14. INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent permitted
by law,the Consultant agrees to indemnify and hold-harmless the City,its agents, representatives,
officers, directors,officials and employees from any claims,liabilities,damages, losses and costs,
including, but not limited to, reasonable attorney fees to the extent cause, in whole or in part, by
the r,,uh.aoiu..n1 negligence,two, a, e,ni3a;vrf of the Consultant or persons employed or utilized
by the Consultant in performance of Services under this Agreement.
Consultant shall at all times hereafter indemnify, hold harmless and, at the City's option, defend
or pay for an attorney selected by the City to defend City, its agents, representatives, officers,
directors, officials and employees from and against au), and all causes of action, demands,claims,
losses, liabilities and expenditures t,f ar.y kind, including attorney fees, court costs, and expenses,
caused or alleged to be caused by the intentientd-er negligent act of,.,rd,,.:a,iu„ a Consultant,
including those of their employees, agents, servants, or officers, or accruing, resulting from, or
directly related to the subject matter of this Agreement including, without limitation, k..f ..,al all
claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever
resulting from injuries or damages sustained by any person or property. In the event any lawsuit
or other proceeding is brought against City by reason of any such claim,cause of action or demand,
Consultant shall, upon written notice froth City, resist and defend such lawsuit or proceeding by
.All references to damage,,unless specifically stated otherwise,in Section 4 shall be in erpreted
counsel satisfactory to City.as'diredl damages:Neither party shall be liable for,and each party expressly waives and
releases the other party from,and against,any and all consequential,indirect,punitive,or special
dama
The provisions and obligations ofihis section shall survive the expiration or earlier termination of
this Agreement. To the extent considered necessary by City, any sum due Consultant under this
Agreement may be retained by City until all of City's claims for indemnification pursuant to this
Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject
to payment of interest by City. The parties agree that One Hundred Dollars ($100.00) represents
specific consideration to the Consultant for the indemnification set forth in this Agreement.
15. COMPLIANCE WITH LAW. Consultant shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement("Applicable Laws")and shall obtain and maintain any and all material permits,
licenses, approvals and consents necessary for the lawful conduct of the activities contemplated
under this Agreement.
16. CONFLICTING PROVISIONS. If there is a conflict or inconsistency between any
term, statement,requirement, or provision of any exhibit attached hereto,any document or events
referred to herein, or any document incorporated herein by reference, and a term, statement,
requirement or provision of this Agreement, the terms and conditions in this Agreement shall •
supersede and take priority over any other conflicting provisions that are contained in any other
document,including but not limited to Attachment"A".
C1415-065 WITT O'BRIEN'S LLC 6
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone(305) 949-3113 Fax
17. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction,the remaining provisions of this Agreement shall nevertheless
be binding upon the parties with the same effect as though the void or unenforceable provisions
had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed
by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
[remainder of this page intentionally left blank]
•
C1415-066 WITT O'BRIEN'SLLC 7
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305)947-0606 phone(305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written above.
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Witt Ottrien'aLLC
1501 M St NW.,5th Root
MacKenzie Sestak,Notary,07/01/2015 Washington,DC 20005
Ofata:•1(202)585-0700
Print Name Print name and title of corp. rep.
ATTEST:' CITY 0 SUNNI ISLES BEACH
•: ° 'f tom.;' �-•
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tB` ._A Bt .A I BY:
ane,• . s;MMC, City Clerk Geor••. . Scholl, Mayor
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
B
ans Ottinot City Attorney
C1415-066 WTTT O'BRIEN'S LLC 8
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•
•
City of Pompano Beach, Florida
Disaster Recovery Management Services
RFP #E-67-14
Prepared for:
City of Pompano Beach 9 l
Purchasing Office
1190 N.E 3rd Avenue,Building C(Front)
Pompano Beach,Florida 33060
Prepared by: I '
Witt O'Brien's t,
Headquarters Local Office t '1. i-'
1501 M Street NW,5th Floor 2200 Eller Drive
f .
Washington,DC 20005 Ft.Lauderdale,FL 33316
1.1T
1 r; - 1,
Contact Person:
Dave Killen,Senior Proposal Manager a:;
Phone:(281)606-4758 `#� i
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•
ATTACHME\T A „t r ,< s ;
WITT O'BRIEN'S
June 10, 2015
Bill Evans
Assistant City Manager
City of Sunny Isles Beach
Sunny Isles Beach Government Center
18070 Collins Avenue, 3rd Floor
Sunny Isles Beach, Florida 33160
(305) 792-1773
(305) 792-1614 fax
Re: Disaster Recovery Management Services
Dear Mr. Evans;
Witt O'Brien's LLC agrees to extend our City of Pompano Beach Contract to the City of Sunny
Isles Beach for Disaster Recovery Management Services. If you have any questions please
contact contractrequests @wittobriens.com or 202-585-0780.
Kind regards,
Ally; AgeLY
MacKenzie M. Sestak
Director of Contracts and Compliance
Witt O'Brien's LLC
1501 M Street NW,5th Floor Washington,DC 20005 I t 202.585.0780 f.202.585.0792 I www.wittobriens.com
City of Pompano
ryManaBeach,FL WITT 0TRIEN'S
Disaster Recovery Management Services
Table of Contents
Letter of Transmittal _....___ 1
1. Qualifications of the Firm 3
Recent Disaster Recovery Management Services Experience........................_..._.._ __.._.._......____ 4
Emergency Agency Coordination and Local Government Representation _ .9
Special Disaster Recovery Program Management Services ___ .__._...12
ROW,ROE,PPDR and Demolition Program Support....................................._...._..._._._______._.._...._12
Special Debris-Stumps, Limbs,Trees,and Other Issues _...____.._.12
Hauler Invoice Reconciliation........______ 13 •
FEMA Reporting and Appeals Assistance_._..__ _13
Special Considerations Regarding Disaster Funding and Litigation 14
Client Funding Challenges or Deobligation_ 14
Litigation History and Agreement Exception_ _.„..„___..15
ClientReferences _ __ ...._.........................................................._..._....__.._.._..._.___.15
1. Columbia County,Georgia.....---------------................._........____.................._.____...._...___......__.15
2. Lafourche Parish, Louisiana____ _ .____-_ 15
3. Collier County,Florida........._..__________..__ _........._...._.._._.. 15
4. School Board of Brdward County, Florida...._............„_..._..__.......__.._.._....._.....____.._.._____ 16
5. State of Louisiana _ .16
2. Qualifications ofStaff_..._ 17
Project Organization..____ _-------___..................._.........._.......................___.._._.__..____18
Key Project Staff 19
Project Manager 19
FEMA/FHWA Reimbursement Specialist 20
Collection and Disposal Operations Manager 21
Data Manager_ 22
Additional Management and Consultants.............................................._.._._..._........:.............................. 23
ExecutiveManagement._...................__.............................._...........____.._.._....__......_.._...._...____.. 23
Emergency Management Planning......... ............. ............ ..... .... ... 24
PublicAssistance Consulting............__.................................__.........._.............................._........._..______ 25
3. Technical Approach._...._.._...................__.._______.._ 27
Disaster Debris Monitoring Services.......__..___...._..................__.......__....___.............__....__...._.___ 27
September 4,2014 TOC
City of Pompano
ryManaBeach,a WITT i O'BRIEN'S
Disaster Recovery Management Services
Pre-Hurricane Season Planning and Tabletop Exercise......................_ __ ____...._ 27
Rapid Response Assurance ..._. _.,_ 27
Call Center Services and Public Information Emergency Response......„_.._...._ 28
Daily Briefings 29
TDSRS Site Selection and Permitting 29
Scheduling Work._....__ – ._.._...........................29
Hiring,Scheduling,and Managing Field Staff._.____............................................__........._......................30
Monitoring Recovery Operations and Continuous improvement........_._....._.._.__._................._...30
Public Information Emergency Response..___ —_____ 31
Truck Measurement and Certification Program_ _._........................_.._.._–___..._..___ 31
Electronic Debris Management System........_...__ _ _...._..._.........._._....__.._.32
Daily Operational Reports v _„_ 34 –
Maps and GIS Applications.................................
_..._ 34
Invoice Reconciliation and Final Payment Approval 34
FEMA,FHWA,and NRCS Program Reimbursement Guidance 35
Final disposal Confirmation, Documentation,and Appeals Assistance..................___._....___.___ 35
Emergency Management Planning and Training_____...__.._........................................_....._..__.._.._.__35
Emergency Management Plans.... _._......_.................__._........._..__.._ 35 _.
Mitigation Programs. ��___.__....................._.....___....._....._..___..__ 36
Debris Management Plan.................__........__..__.__ 36
Procurement Assistance -- _...........................:............__..._.._...___..___.37
Project Management_......................___....._..__....___.___... 37
Crisis Communications 37
Other Emergency Management Services............................................................._.._....._........._.._...........___37
Public Assistance Consulting Services 38
Eligible Emergency and Permanent Work_...........................__........................_._....._._..___...__..__.._.__38
Assessing Damaged Properties ..............___............._..._..__..___._..__.........___.39
ImmediateNeeds Funding..........._...........__..___...._..............................._.._............__....._...._...____._.._____.39
Prioritization of Recovery Workload _....._____.______. 39
InsuranceRecovery Services......................._......................................................................_.._.___..___._._.___40
Project Worksheet Generation and Review......._.__..__..............................................._............................_ 40
FEMA,FHWA,and NRCS Reimbursement Support.................................................._._...._......_...........___41
■
September 4,2014 TOC
City of Pompano
ezyManBeach,PL win, O'BRIEN'S
Disaster Recovery Management Services
Staff Augmentation 41
Inspections and Damage Assessment 42
Appeal Services and Negotiations....................... ........................................................................... 42
Reconstruction and Planning 43
Final Review 43
4. Cost Proposal 44
S. Attachments 46
6. Initialed City Documents or Forms............................_...._......__._ _..._........._............................................. 53
September 4,2014 TOC
WITT 1O'BRIEN'S - --- ---____--
Letter of Transmittal
September 4, 2014
Purchasing Office
City of Pompano Beach
1190 N.E.3rd Avenue,Building C (Front)
Pompano Beach,Florida 33060
RE: RFP#E-67-14,Disaster Recovery Management Services
Dear Purchasing Office,
•
•
Witt O'Brien's,LLC (Witt O'Brien's)appreciates the opportunity to offer this proposal to the City of
Pompano Beach(the City) to provide disaster debris monitoring,emergency management planning and
training,and public assistance consulting services.Witt O'Brien's is a global leader in risk management
with the depth of experience and capability to provide services through the disaster and crisis life cycle.
We bring a new approach to the crisis and disaster industry by combining extensive real-world
experience with innovative planning,training,exercise,and technology solutions focused on helping
our clients control the outcome.
The City has relied on Witt O'Brien's during the past four years for Governmental Consulting Services
related to the FEMA Public Assistance program and pre-disaster preparation including project
worksheet preparation,closeout assistance and the creation of the City's Disaster Claims Management
System and pre-positioned project worksheets. Fortunately,during this time,there have been no
disaster activations. However,on an as-needed basis,we have continued to coordinate with the City on
pre-hurricane season meetings,consultation and training initiatives to assist the City with being
prepared to respond to any disaster occurrence. •
We are confident that Witt O'Brien's remains the best qualified to continue to support the City to
respond and recover after a disaster and we pledge our strongest commitment to serving the City in
this capacity. just a few of our strengths that will be important for the City to consider include the
following:
Expert and Experienced Debris Monitoring Staff 7 :WI.
Witt O'Brien's has been Involved In close to every significant disaster , '-�, ' "
since 2001.Nearly half the states,as well as local jurisdictions,have , !,f.t,,e�r• , u)
placed their trust In Witt O'Brien's to staff,plan,and Implement recovery ; • c K�r}-
planning and coordination efforts.We have a reputation of bringing : i t,fs l '�+ t', ry :�
qualified and seasoned debris monitoring specialists to our clients. Their 1 ky., j' ,., •• � 3
•
extensive project experience at Witt O'Brien's reflects the longevity of r .4-;tikt
debris monitoring experts working at our company. ,;t1 t, - 3 :;-0t:?:"- a, •^?`•
September 4,2014 Page 11
WITT O'BRIEN'S - - - - -
Computerized Debris Management System -' _rr. �a -r-;%
Witt O'Brien's owns and maintains a substantial inventory of handheld •
units used during debris monitoring work in the field. In conjunction + r �,F ;':
with our electronic debris management solution, DebrisProt,we are ' r
able to simplify the basic tasks of managing debris monitoring and ".e;r
removal,contracts management and office operations through an
Integrated and secure web portal. Our leading technology and tools allow r ' Y ift j,l t:-
y Y ;tUlIAt .
us to accurately record,review and reconcile debris and hauling 1X4' v A`, 0.
information for client reporting and FEMA reimbursement application. 7;N J , '!' � •
Expertise in Federal Funding Programs j
Witt O'Brien's has developed a sound Project Management model and 4j(t�j �`h�;
cultivated a core team of disaster management and debris specialists with tti�s, e, �' +;
a superior working knowledge of eligibility guidelines for FEMA,FHWAa.S'7. �- �1
HUD and NRCS funding programs.Our professionals have extensive -
® -�
experience with the complexities and nuances of federal funding a e,
guidelines,requirements and eligibility rules. This enables us to
_
maximize and expedite federal disaster grant funding to affected a -�' ,
communities. = _
Local Presence-Rapid Mobilization
We maintain a local presence In Broward County and are able to quickly . ;t ti\, NA i�
¶•+
embed our debris monitoring and disaster recovery experts within your ',..z:`:;-`41<...s �L 4 ` ,
organization. It is important to have our team alongside the City's staff so ~.rr, -k ,;
that questions can be answered,problems can be solved,and key '' t ,a
stakeholder engagement can occur in real-time.The nearly 300 full-time f i 1 •S�j
-
staff and substantial number of on-call personnel,office locations, i � z
y� ,l
equipment inventory and financial resources allows Witt O'Brien's to
assure all clients that we are one of the few companies that can - .t.*-J`•. L ' `
successfully deploy to multiple contracts simultaneously. .1 • t
If you have any questions or require additional information regarding this proposal,please contact
Dave Killen,Senior Proposal Manager,at (281)606-4758 or at dkillen @wittobriens.com.For questions
regarding our technical approach please contact Chuck Brannon,Vice President of Debris Services,at
(850)376-2375 or cbrannon @wittobriens.com.
Sincerely yours,
YtitA aLtil
K.Tim Perkins,President and Chief Operating Officer
Witt O'Brien's
September 4,2014 Page 12
Pompano win O'BRIEN'S
Disaster Recovery Management Services
1. Qualifications of the Firm
Provide a description and history of the firm focusing on previous governmental experience.Only past experience as
the prime contractor with local governments will be considered.Personal qualifications of staff with past debris
monitoring experience will be considered regardless of the actual tenure with the proposingfrm The City will accept
A) and consider proposals from all firths with professionals that meet the qualifitations defined in the Technical Proposal
section of the RFP.Resumes must be provided.State and federal contracts that do not reflect direct contractual
obligations to perform services on behalf of the sub-grantee will not be consideredto be past local government
experience.Finn qualifications must Include,at minimum the following:
Helping you Control the OuicomeTM
As a global leader in preparedness,crisis management,and disaster response and recovery,Witt •
O'Brien's has the experience and capability to control the outcome of crisis and disaster events.
Witt O'Brien's is uniquely positioned to bring together policy architects and technical experts in
public safety,with leaders from all levels of government and private sector partners to forge
solutions to emergency management challenges.Witt O'Brien's brings a new approach to the crisis
and disaster industry by combining extensive real world experience with innovative planning,
training,exercise,and technology solutions focused on controlling the outcome.
About )Pitt O'Briett's
Witt O'Brien's is fully dedicated to helping private and public organizations prevent and mitigate
risk.Witt O'Brien's is the joining of the nation's top preparedness,crisis managerent and disaster
response and recovery organizations,Witt Associates,and O'Brien's Response Management Since
1983,the combined leadership and staff have led the response and recovery efforts of most historic
disasters and incidents of the past 30 years.
Witt O'Brien's has an impressive collection of resources,including the personnel,facilities,and -
technological tools available to support the City following any type of incident that requires this
disaster recovery management contract to be activated.We have nearly 300 full-time employees
nationwide.This number is more than doubled by more than 300 contractors,including both
seasoned emergency responders and top subject-matter experts in a variety of emergency
management fields.Witt O'Brien's is headquartered in Washington,D.C.,with many of our debris
monitoring and disaster recovery senior staff and project managers located in Florida,and formal
offices in Alaska,Arkansas,California, Florida,Louisiana,New Jersey,North Dakota,Texas,
Washington,the United Kingdom,and Brazil.Clients appreciate that Witt O'Brien's is small enough
to be highly responsive to their needs,while also possessing the depth of resources,experience,and
expertise necessary to produce the highest quality of work.
Small Business Enterprise and Local Business Program
Witt O'Brien's does not qualify as a certified Small Business Enterprise nor are we local to the City
of Pompano Beach. However,we have a local office in Ft.Lauderdale inside Port Everglades and if
activated to provide disaster recovery management services to the City,Witt O'Brien's will make
every effort to identify local,minority and/or small business suppliers of goods and services from
around the area to utilize.While we have not entered into a pre-contract teaming agreement with
such an entity,if awarded the contract under consideration here,Witt O'Brien's will endeavor to
team with qualified firms to provide these goods and services:
September I,2014 Page 13
City of Pompano Beach,FL IVI 1 1 I O'BRIEN'S
Disaster Recovery Management Services
• Lodging for our Project Management team
• Office supplies and equipment
• Temporary labor for field and site monitors
• Environmental services(for debris site soil samplings,evaluations,and permitting)
• Administrative/Office assistance
Recent Disaster Recovery Management Services Experience
•
iJ 'Recent experience demonstrating current capacity and current expertise In debris removal.solid waste and hazardous
waste management and disposal: _ ••
In the area of debris management,Witt O'Brien's has responded to 20 different major disasters in
the United States in the past 10 years.We have a history of assisting our clients with disaster
recovery challenges and a proven track record of successfully completing many large and complex
debris removal and disposal monitoring projects.We have worked with city,county,and state
governments and private organizations in 11 states on debris monitoring, removal,and
management and pre-event planning projects.
We consistently receive accolades from our clients attesting to the professional manner in which
Witt O'Brien's implements improved practices;decreases unnecessary work;and facilitates
accurate,safe,and FEMA-compliant completion of their debris management projects.
Witt O'Brien's is proud of our results-based accomplishments and demonstrated successes-we
possess a noteworthy portfolio of clients and an unrivaled record of service supporting our clients
in developing,implementing,and managing effective disaster recovery programs.
Our relevant past and current performance Includes the projects listed below.The projects detailed
in this section are representative examples and by no means all inclusive.
•
Debris Monitoring—Severe Winter Storm (DR-4165)
Columbia County,GA and New Hanover County, NC
Dates of Performance 'I`2014=Pre`senf T'fft '�""M *'7""'"
Witt O'Brien's was contracted by Columbia County,Georgia and New Hanover County,North
Carolina in the aftermath of a severe winter storm of snow and ice that struck Georgia, North
Carolina,and South Carolina In February 2014.We helped the Counties recover from the disaster
by managing debris operations and developing FEMA Project Worksheets for Category A debris
removal. In Columbia County alone,we monitored approximately 650,000 CY of debris removal.
In a recent client questionnaire,both Columbia County'and New Hanover County rated Witt
O'Brien's 10 out 10 In ability to manage project costs;ability to maintain project schedule;quality of
work;quality of consultative advice provided on the project;professionalism and ability to manage
personnel; project administration;ability to verbally communicate and document information
clearly and succinctly;ability to manage risks and unexpected project circumstances;ability to
follow contract documents,policies,procedures, rules,and regulations; and overall comfort level
with hiring Witt O'Brien's.
- , ...
September 4.2014 Page 14
City m erRecparyManah,FL V�ITT O'BRIEN'S •
Disaster Recovery Management Services
Debris Monitoring and'FEMA,Piiblic Assistance-Hurricane Sanity(15-12:14Q8G).
Mult ple Clients:in Newjersey
' Dates-of Performance:!` 12012t.'20,1.3- ,
When Hurricane Sandy swept through the East Coast in October 2012,New jersey was significantly
impacted,suffering more than a billion dollars in damages.Witt O'Brien's responded by providing
debris monitoring and FEMA Public Assistance program consulting services to several local
governments in New Jersey affected by Hurricane Sandy.
Debris Monitoring
A Witt O'Brien's Project Manager was operational in the State Emergency Operations Center
immediately after the storm passed,to assist with the Office of Emergency Management's response
and recovery coordination efforts and to assist local governments in identifying immediate needs
and performing Preliminary Damage Assessments.
On each of these projects,Witt O'Brien's provided project management and field personnel to
monitor and document of the removal of hazardous waste and materials,private property debris,
white goods(including verification of Freon recovery),stumps,hanging limbs,trees,construction
and demolition materials,and loose vegetative debris.Several of these projects also entailed
electronic waste,recycling of materials, roll off container monitoring,sand removal and the clearing
of drainage systems and basins.
Our services also included collecting and managing the large amount of data generated,providing
each client with daily status reports on their debris removal projects and preparing daily and
weekly reports for the New jersey Department of Environmental Protection,which oversees all
debris removal operations affected areas of the State.The table below provides a summary of each
project for our various New Jersey local government clients:
q Pcak�
Client Name 1 CV($) CY s ��Tickets `'f DMS 1 Staff
Borough of Deal 20,340 300 35 1 6
Borough of Keansburg, 106,150 25,617 469' 1 • 5
Borough of Lavallette 434,450 163,950 5,249 1 25
Neptune Township 202,825 58,000 1,330, 1 8_
Borough of Sea Bright 124,950 42,181 1,149 1 5
Borough of Union Beach 165,840 . 74;074 458' 1 13.
Town of Holmdel 119,040 68,462 1,357 1 11
VentnorCity.. • 126,650 11,274 4482, 1 12,
Totals) ,[P300,2451443;85-1 1 10;5291 ',8k.1 1851 •
FEMA Public Assistance
Witt O'Brien's staff assisted the State of New jersey as well as several local towns and boroughs
directly with coordination,team development,and communication to maximize grant awards and
September 4,2014 Page 15
City of Pompano Beach,FL ITT 1O'BRIEN'S
Disaster Recovery Management Services
to reduce the likelihood of problems. Witt O'Brien's implemented the program delivery by utilizing
Public Assistance Specialist/Project Officers.
Witt O'Brien's enhanced the overall recovery effort and assisted in maximizing funding from
insurance and federal disaster programs by:
• Participating in applicant briefings and kickoff meetings;
• Providing information to the applicant in order to help determine possible program and
damage eligibility;
• Inspecting damage sites and ensuring a properly documented damage inspection process that
facilitated less burdensome applicant claims and quicker reimbursement;
• Providing eligibility guidance using our staffs comprehensive knowledge of federal Public
Assistance and 406 mitigation program eligibility requirements;and
• Working with FEMA and applicant Including,facilitating on-site visits when appropriate.
Witt O'Brien's staff members also assisted in the project worksheet preparation,request for
reimbursement review,scope of work validation,interim inspection completion,request for --
Improved and Alternate project submissions,overrun validation and final inspection completion.
We provided insurance guidance and worked closely with the Applicant and their staff members to
promote a professional forum for all parties and ensure the claims process moved forward.
Additionally,we promptly reviewed documents to facilitate the reimbursement process and
advocated for maximum benefits for the applicant with FEMA.
Debris Monitoring-Hurricane Isaac(1)R-4080)-
Multiple Clients in Louisiana
Dates of Performance : 1:2012=-2043- 77.77'c
Well before Category 1 Hurricane Isaac struck the State of Louisiana in August of 2012,Witt O'Brien's
had prepositioned personnel and equipment just outside of the region which was anticipated to be
most affected.Our initial response team (which consisted of our Vice President of Debris Services,a
Senior Project Manager, Project Managers for each client, Data Managers and administrative staff)
was on the ground with two Mobile Command Units and ready to commence preliminary damage
assessments within hours of the 'all clear.' Within just a few days,we had hired and trained local
residents to fill monitoring positions and had fully staffed several projects.
Witt O'Brien's completed professional disaster debris monitoring and FEMA Public Assistance
consulting projects for these local governments:
`Client Name Tickets f CY's F DMS Removal'Costs
St.Bernard Parish 1,867 40,000 1 $316,906.05
'Livingston Parish 402 15;155` 1• $173;525132
Lafourche Parish 2,203 107,278 2 $880,839.95
City ofSlidell 1,069' 22;449 ` 4 $321,283:32
City of Mandeville 289 11,000 1 $98,000.00
•
•
September 4,2014 Page 16
City of Pompano Beach,FL MITT 1O'BRIEN'S
Disaster Recovery Management Services
City of Central.: - : . 599' "26,508. 11 $177,783.631
City of Thibodaux 396 22,026 1 $155,597.57
TotalsA' �IL 0251230;076':j� ��'$_2;122`93584
On each of these projects,our debris management and monitoring specialistworked to ensure that
FEMA,state and local requirements were adhered to by the debris removal contractors and that all
work was performed efficiently,safely and in compliance with environmental regulations.All
projects involved Right of Way debris removal and several had waterway and other special debris
issues.
In$t.Bernard Parish,our crews also monitored and managed private property debris removal
programs involving Right of Entry and Hold Harmless agreements with residents,and some home
demolitions,as well as the removal of debris from the Parish's waterways.
•Debris Monitoring-Sever'e'Snow8tormIDR?4051)'
Massachusetts Emergency Management Agency
Dates of Peftirmance ('.2011. ' '
Witt O'Brien's completed 20 debris monitoring projects in Western Massachusetts in response to
severe Halloween snow storms which generated large quantities of widely-spread vegetative
debris.We operated under our state-wide contract with the Massachusetts Emergency
Management Agency,which allows local government agencies to enter into cooperative purchasing
contracts with Witt O'Brien's without delay after a disaster occurs.
At the peak of operations,Witt O'Brien's deployed over 700 personnel in 20 separate cities and
towns in Western Massachusetts;to provide debris monitoring and FEMA program support
services,with a total of over 1.7 million cubic yards of debris removed,including over 96,000
hazardous hanging tree limbs and 4,000 leaning trees,each of which required photographs,CPS
coordinates and a separate load ticket.Our services to all of these clients were comprehensive-
from clearance support,truck measurements,collection and site monitoring to invoice
reconciliation,site closeouts and presentation of final cost documentation for FEMA.
The table below provides a summary of each project for our various Massachusetts local
government clients:
City,/Town (CH Tickets Hangers_ Leaners. Removal Costs
Agawam 160,994 3,810 2,542 62 $5,522,774.
Chicopee 155,879 3,442 1,651 3 $5155,949,
Holland 14,823 330 2,835 33 $1,031,643
Holyoke 81,508 1,919 4,936 . 373 $3,707,473.
Lancaster 16,924 450 1,159 64 $788,089
Longmeadow 287,746 6,859 • 1,146 $11,438,941
Ludlow 84,733 2,365 2,886 61 $3,225,178
•= • ,
September 4,2014 Page 7
City of Pompano Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
LCity/Town CY 11 Tickets H Hangers,_I(iLeaners' if Removal Costs ,
Lunenburg 19,382 446 146 _ 0 ;' -$629,3124
Monson 34,227 743 6,635 593 $2,701,767
•Northborough 2,498 ,61 940 . 27 $276,533,
Palmer 52,931 1,160 2,800 109 $2,250,626
Southwick . 42,304, 920 1;896 113 '- -11;747,249'
Springfield 516,024 13,314 40,620 1,090 $24,555,294
Sturbridge .19,178, ;458 4,039 79 $1t428;338
Townsend 0 0 314 0 $61,230
Wales _3,013 : ,62 861 0 $261;298
Ware 26,983 621 0 0 $836,473
Warren "2 88'6 = ' "67' 1;626., •0 . $406,536
•West Springfield 97,104 2,378 5,650 3 $4,113,729
,W '
'Wilbraham :107;28.31' ,2,387_ . , '5,681 337 - , , $4;630,713
Totals, ".;1;726:4201i1 41;2921 it9gX96,. ' 101093i ll 741,769_145
Debris Monitoring-Tornadoes(DR-1994)
State of Massachusetts
Dates of Peiiorrna ice '2011 "' I" ' -" `' '
On June 1st,2011 multiple tornados struck several counties in Central Massachusetts threatening
lives,damaging homes,destroying property and creating all types of storm debris.Witt O'Brien's
statewide debris monitoring contract was activated by the Massachusetts Emergency Management
Agency,allowing local governments to access our services.Our project management team
coordinated with several agencies at the State Emergency Operations Center to initiate response
and recovery operations to ensure that proper procedures were followed and that cost
documentation was maintained correctly as emergency response work got underway.Though
Federal Disaster Declarations had not yet been issued,Witt O'Brien's began immediately providing
debris monitoring and management guidance to the worst struck areas,including the Town of
Wilbraham,the Town of Monson,the City of Springfield and the Town of West Springfield.On each
of these projects,Witt O'Brien's was able to maximize federal funding of debris removal and
monitoring costs with no appeals required.
The table below provides a summary of each project for our various Massachusetts local
government clients:
r Removal Costs ,
,City/Town CY WOB Staff � Field Monitors r
`— �1 .1_(in millions)_
Monson .112,289 4 20 $4.2
September 4,2014 Pagel 8
City of Pompano Beach,FL WITT I O'BRIEN'S
Disaster Recovery Management Services
ts
City/Town, ICY WOB Staff I Field Moiu[ors y{, . . iRemoval Cosn millions .
Springfield. 161,614 8 62' $6.6' •
West Springfield 1,162 1 6 $0.15
Wilbraham 99,750 . .
�iTotals€ �f,374t815i,�E 'i81 11033
Emergency Agency Coordination and Local Government Representation
ii) . 'Documented knowledge and experience coordinating with Federal,State and Local emergency,agencies:
Experience representing Local governments with various state and federal ndmgso
fuuirce sources and reimbursement
processes,including FEMA,FHWA and NRCS
A key component of the Witt O'Brien's approach to supporting our clients with disaster
management and recovery is to advocate for our clients'interests.Our team will coordinate with
Federal,State,and Local emergency agencies and we will be at all meetings to represent the City.
Throughout the lifecycle of the disaster recovery period,Witt O'Brien's will be prepared to directly
engage with FEMA,FHWA, NRCS,and any other Federal,State,or Local emergency agencies in
order to:
• Minimize confusion and miscommunication
• Provide required and requested documentation
• Explain the City's intent and project status
• Solve problems that may arise
Our experts will work with the City to establish a regular meeting schedule with our Federal,State,
and Local counterparts so that we can discuss issues,share ideas,and identify priorities for the -
immediate future.For each meeting,Witt O'Brien's will help prepare your City officials with any
and all necessary background information and materials,discuss strategy,and provide support.
When issues or differences in opinions arise between the emergency agencies and Witt O'Brien's.
our experts will bring the issues to the attention of the City,and where appropriate,meet with
Federal,State,and Local representatives to discuss concerns and options for resolution.In this
capacity,our team will draw upon its understanding of Federal and State programs,and past
precedent to argue the case on behalf of the City.We will also work to generate reasonable
methodologies to allow the disaster management and recovery project to proceed.
Disaster.Recovery Services
School Board of Broward County,Florida -
Dates of Performance 2008 `PFeserit'
The School Board of Broward County(SBBC)contracted Witt O'Brien's (formerly O'Brien's
Response Management) to provide Emergency Management Consulting Services for their FEMA
Public Assistance Program grants.SBBC Is the largest fully-accredited public school district and is
the sixth overall largest public school district in the nation.SBBC encompasses 283 schools,
including 138 elementary schools,42 middle schools,38 high schools,and 55 charter schools.Witt
September 4,2014 Page 19
City of Pompano Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
O'Brien's staff have assisted SBBC in gathering,reviewing,and compiling the relevant
documentation for final inspection and closeout of 2004,2005,and 2008 Project Worksheets from
the aftermath of Hurricanes Frances,Jeanne,Katrina,Wilma and Tropical Storms Rita and Fay.The
funds for these projects amount to the management of over$50 million in Public Assistance grants
representing roughly 600 projects made up of FEMA Category A,B,E and G projects.Our
responsibilities to this important client include:
• Coordinate with FEMA,State,and SBBC staff on interim site inspections which correspond to
requests for versions to be written
• Work with all departments and other agencies to obtain all costs and necessary backup
documentation to develop,revise,and/or submit Project Worksheets and closeouts to FEMA
and the State of Florida DEM personnel
•
• Work with FEMA and the State of Florida DEM personnel to provide additional information
needed to process Project Worksheets,Requests for Reimbursement,or resolve any issues
and/or questions related to Project Worksheets
• Represent the SBBC at meetings with FEMA,State,and/or at internal department meetings;
• Write,compile,and submit appeals
• Provide comprehensive executive briefings monthly
• Provide all-inclusive grants management assistance
Final inspections: Represented SBBC in the final reconciliation of 177 large FEMA Project
Worksheets six declared disasters that Impacted SBBC between 2004 and 2008 in compliance with
44CFR§206.205(b) regarding paynient of claims for large projects.Upon the completion of final
reconciliation of large projects,Witt O'Brien's represented the SBBC in working closely with the
State and FEMA closeout team to reconcile documentation,conduct validation,prepare the
summary of documentation and the Joint Closeout Toolkit documents for review and approval,and
track the closeout version through obligation.
Insurance Claims:Witt O'Brien's has assisted SBBC in identifying and pursuing unclaimed
insurance benefits including:
• Nine new insurance claims formulated and submitted
• Nine resubmittals of past claims for additional funds
• $3,225,956 additional funds recovered to date
OIG Audit:Witt O'Brien's supported the District with the FEMA Office of Inspector General's audit
of many of their projects Including:
• 32 Project Worksheets reviewed by OIG
• Federal Funds Questioned=514,990,114
• Eligible Costs Supported sent back to OIG and presented to FEMA=$15,282,611.51
Funds Recovered by the School Board of Broward County with Witt O'Brien's Assistance:
• $9,448,925 from FEMA Claims
• $3,225,956 from Insurance Claims
• $ 12,674,880-total new funding secured due to Witt O'Brien's advocacy
September 4,2014 Page 110
City of Pompano Beach,FL j JIr1 1t 10,BRIEN,s
Disaster Recovery Management Services 11!11I
Disaster Response and Recovery Services
State of Louisiana
Dates of Performance` . 2005:'Present'`' " •
In the aftermath of Hurricane Katrina,the Governor's Office in the Stateof Louisiana retained Witt
O'Brien's to provide strategic advice to the State on overall response and recovery efforts.Within
48 hours of the storm's landfall, before a contract had been formally signed,James Lee Witt led a
response team into Baton Rouge.Witt O'Brien's established a functional joint operations center
within 24 hours and provided essential State and local personnel with the tools needed to
communicate effectively statewide.
Witt O'Brien's continues to advise the Governor,his cabinet,and other leaders on all matters
concerning recovery,as well as to provide assistance in the development of policies and
coordination with public and private recovery entities on all levels.In addition,Witt O'Brien's
senior vice president was invited to testify before the Senate Homeland Security Subcommittee for
Disasters on behalf of the State's recovery efforts.
In addition to its strategic advisory role,Witt O'Brien's provided technical assistance as a part of
contributing to long-term recovery efforts. Initially,Witt O'Brien's reformed the State's emergency
management structure,bringing it into line with FEMA's emergency support functions. Witt
O'Brien's staff played key roles in the design and implementation of the Louisiana Recovery
Authority(LRA),the organization responsible for coordinating overall recovery efforts,establishing
rebuilding priorities,receiving and distributing appropriated relief funds,and providing a single
voice for the State on recovery issues.Witt O'Brien's has also served as the senior emergency
management advisor for the LRA Board of Directors and as liaisons between the State and the
parishes and parish presidents affected by Katrina.To bring about a more planned and coordinated
recovery in southern Louisiana,Witt O'Brien's also organized and led the State's long-term
community recovery planning effort in 26 parishes(over 1/3 of the State),and developed and
implemented regional and statewide planning activities designed to address issues that cross
jurisdictional boundaries. Some other notable technical assistance efforts undertaken by Witt
O'Brien's include:
• Establishing a joint operations center
• Implementing the Incident Command Structure and Command Center
• Providing support for local EOC operations
• Developing debris monitoring and debris management plans
• Developing the Planning Pilot Grant Program to help parishes,municipalities and institutions
identify potential mitigation projects and undertake Initial work to develop the projects for
future mitigation grant applications
• Working with university leaders throughout the State on specific higher education disaster
recovery needs
Since September of 2005,Witt O'Brien's has established and implemented the State's Public
Assistance Program to maximize funding availability for Louisiana projects.Witt O'Brien's provided
September4,2014 Page l 11
Citj'of Pompano Beach,FL WITT I O'BRIEa
Disaster Recovery Management Services
an initial team of nearly 190 program experts to work directly with State agencies,local
governments and subdivisions,and eligible private non-profit organizations on all aspects of their
Public Assistance program recovery efforts, involving more than 32,000 Project Worksheets and
tens of thousands of revisions and amendments.Programmatically,Witt O'Brien's provided
significant support in the development and delivery of disaster relief programs to the affected
areas.Witt O'Brien's has also been credited by the State in helping them secure well over$3 billion
in funding that they believe they would not have received otherwise,through the application of our
experts'experience and knowledge of past-precedent to the advantage of the State and its
applicants.
Special Disaster Recovery Program Management Services
Experience with special disaster-recovery'program management services indudmg private p(operty/right-of-entry
iv) (ROE)work waterways dean=up and reimbursement,'leaning tree and hanging lint removal hazardous material •
removal vessel and Vehicle recovery,asbestos abatement data managemeneand hauler invoice reconciliation and
contracting,and FEMA appeals assistance.
ROW, ROE, PPDR and Demolition Program Support
Witt O'Brien's has monitored and documented the removal of over 33 million cubic yards of all
types of disaster debris including Right of Way(ROW), Right of Entry(ROE),and private property
debris removal (PPDR).When destruction is widespread and FEMA renders permission,Witt
O'Brien's will assist the City in taking the initiative to enter private property after signed ROE
agreements have been executed.Witt O'Brien's has extensive experience in implementing,
managing and monitoring ROE programs and we would assist the City in identifying private
properties which may be eligible for debris removal,work with FEMA to ensure that local
ordinances and proper procedures are followed and secure ROE agreements from local residents.If
demolition of private or public structures is warranted;Witt O'Brien's would also guide the City in
the proper implementation,documentation and monitoring of that program.
Special Debris-Stumps,Limbs, Trees;and Other Issues
Certain types of hazardous debris (such as leaning tree and hanging limb removal, hazardous
material removal,vessel and vehicle recovery,and asbestos abatement)require special pre-removal
validation and documentation in order to be eligible for removal cost reimbursement from FEMA or
FHWA. Witt O'Brien's has extensive experience with all debris types and will provide expert
consulting services to the City regarding unique debris challenges. We have extensive experience
with:
• Vegetative debris,including stumps,hanging limbs and leaning trees
• Construction and Demolition (C&D) debris
• White goods,appliances and electronics
• Waterborne debris in canals,lakes,drainage systems, marinas
• Sediments,sand,mud,seaweed,beach restoration
• Waterways/wetland clean-up and reimbursement
• Abandoned and derelict vessels
• Oil,chemical and ash spills
• Asbestos abatement, removal arid disposal
• Hazardous materials and waste
_ .. •O .I .. ..., .. .. . ,
September 4,2014 Page 112
Pompano Management WITT 1O'BRIEN'S
City of Recovery Meach,FL
Services
• Demolition programs-homes,buildings,mobile homes,boats
• Recycling programs for disaster debris
• Animal carcasses and putrescent debris
Several examples of our experience with special debris are outlined below:
Project Special Deliris'Scenario• ' -
Several Cheats un Art ansas"20091ce Storrns• 'Witt O'Bnen s�emoved'over 87 000aeanipg'
Debris Monitoring Projects trees and hanging branches for various clients
in Arkansas after the2009 ice storms;.:
Various Cities In Louisiana Hurricane Isaac All projects,Involved,ROW debris removal and
2012 Debris Monitoring Projects several had waterway and other special debris
issues. •
Various Cities in New Jersey,2012 Hurricane Debris removal in several clhes entailed
Sandy Debris Monitoring Projects electronic waste;recycling of materials;roll off
:containertmonitoring,sand removal and the
• clearing of drainage systems'a fd basins:'
Various Counties in Florida Debris Our debris specialists validated and monitored
Management Specialists the removal of marine,canal and Waterborne
debris,including almost 500 derelict vessels,in
Monroe,Miami-Dade and Broward Counties.
Various Counties in Florida Witt 0 Brien's,was responsible for monitoring.
debris removal including vegetative debris,
C&D;hazardous.trees tree stumps.White
•goods household hazardous waste,mobile
. home;wreckage,'demolitton'debris,asbestos
and ma dice
Hauler Invoice Reconciliation
Not only will Witt O'Brien's work with haulers to reconcile invoice discrepancies,but we also take a
proactive approach by coordinating daily with debris haulers to immediately resolve disputes or
problems.For example,after severe snow storms in Massachusetts in 2011,Witt O'Brien's
completed twenty debris monitoring projects,which included reconciling invoice discrepancies
with the haulers.As an added benefit,our automated debris management system electronically
audits and reconciles hauler invoices for consistency and accuracy assurance.
FEMA Reporting and Appeals Assistance
Our priority is to protect the City's interests and federal funding by ensuring that all work to
remove hazardous debris Is done in accordance with FEMA and FHWA funding eligibility
guidelines,or that prior permission is granted to perform work outside of general federal
guidelines.As such,Witt O'Brien's would coordinate closely with FEMA debris specialists in the
field to pre-validate these types of debris before removal takes place,and would document-with
digital photographs,GPS coordinates,logs and reports-the locations and eligibility of storm debris.
Witt O'Brien's proposes using a team approach to appeals and arbitration,in order to leverage the
September 4,2014 Page 113
City of Pompano Beach,FL win 0,BRIEN)s
Disaster Recovery Management Services
broadest expertise possible for each appeal.This makes it important that the Appeals Specialist
perform in a coordination and facilitation role, involving sub-grantees,Public Assistance Program
Assistance Liaisons,Technical Assistance Liaisons,and others to gather all the relevant information
and craft arguments that can enhance the likelihood of achieving positive results.
Special Considerations Regarding Disaster Funding and Litigation
Discussion of specific instances in the last ten(10)years whereby a client's documentation/reimbursed amounts were
challenged by a funding agency and the firmor its PersOnnel assisted in resolving said disputes to the'advantage of the
v) client Please indicate client name(s)and diia-4er to which this may have related.In addition,please discuss instances
in the last ten(10)years whereby you were'engaged for the scope of services herein,whereby a client may have been
_ required to return federal or state funding. . - " ' "
vi) Discussion of any litigation within the past five(S)years arising out ofyour fire's performance is It relates;to the
smile of services tieing solicited herein: - - -Client Funding Challenges or Deobligation
Since the company's inception,we have continually advocated for our clients at every stage of the
grant funding process,including when that funding was challenged or at risk or did not encompass
the maximum scope and funding allowable under the grant program. Several of our founding
members were the architects of the FEMA policies in place today and are therefore personally
familiar with the process and intent of those policies. In many cases,we are able to argue the finer
points of the FEMA program and other grant program policies to avoid prolonged disputes and
potential formal appeals. In more complicated cases,we have supported our clients by assisting
with preparing complete and thorough appeal packages and have walked them through the process
every step of the way. We have successfully advocated for many clients where challenges to their
funding were ultimately dropped, funding returned and/or funding increased through our efforts
including but not limited to:
• School Board of Broward County,FL-Hurricanes Katrina(DR-1602)and Wilma(DR-
1609)
• City of Miami,FL-Hurricanes Katrina (DR-1602)and Wilma (DR-1609)
• City of Houston,TX-Hurricane Ike (DR-1791)
• City of Galveston,TX-Hurricane Ike(DR-1791)
• University of Texas Medical Branch,TX- Hurricane Ike(DR-1791)
• Lake Delhi recreational Assoc.,IA- Iowa Severe Storms,Tornados,and Flooding(DR-
1763)
• Cedar Rapids,IA-Severe Storms,Tornados,and Flooding (DR-1763)
• State of Indiana-Severe Storms and Flooding(DR 1766 and DR 1795 )
• State of New Jersey- Hurricane Sandy(DR-4086)
• State of Louisiana-Hurricanes Katrina (DR=1603), Rita(DR-1607),Gustav(DR-1786),
and Ike(DR-1792)
4
September 4,2014 Page i 14
City Disaster Beach,a �VITT I 0'BRIEN3S
Disaster Recovery Management Services
In the past ten (10)years,and to the best of our knowledge,while performing work similar to the
scope of this Request for Proposals,Witt O'Brien's has not had clients grant funding for said
services de-obligated and required to be returned to FEMA and/or any other funding agency.
Litigation History and Agreement Exception •
Witt O'Brien's is not currently a party to,and has not been a patty to,any claim,controversy,legal
dispute, litigation,or other related legal matter where the basis of the claim involves the same or •
similar services as those referenced in this Request for Proposal. Witt O'Brien's is not barred from
performing and FEMA related work.
Requested Agreement Exception: If awarded the contract under consideration here,Witt O'Brien's
would respectfully request that Pompano Beach consider including the following provision in the
agreement:"Neither party shall be liable for,and each party expressly waives and releases the
other party from,and against,any and all consequential,indirect,punitive,or special damages.°
Client References
' Provide at least five(5j references for which the Kin has performed senikes over the past 10 years,which are svnilar B) to the requirements in the Scope'of Services:C Three(3)of the references shag be from local govemment entmes that
Include hurricane debris monitoring experience Involving a minimum of 250.000 cubic yards ofdebris.Provide the
reference contact name;address;e-niad address;telephone cumbers and date of the contiact •
We consistently strive to provide our clients with exceptional service.We believe the clients listed
below are a representation of our ability to consistently and successfully execute projects on-time,
on-budget and with complete client satisfaction.
1. Columbia County, Georgia
Severe Winter Storm(DR-4165)Debris Monitoring Project
Date of Contract: 2014-2014 Debris Volume: 650,000 CY
Contact Name: Pam Tucker,Director
Address: 650-B Ronald Reagan Drive, Evans,GA 30809
Email: ptucker@columbiacountyga.gov Telephone:706-868-3303
2. Lafourche Parish,Louisiana
Hurricanes Gustav(DR-1786)and Ike(DR-1792)Debris Monitoring Project
Date of Contract: 2008- 2009 Debris Volume: 272,550 CY
Contact Name:Jerome Danos,Solid Waste Manager
Address: 4876 Hwy 1,Mathews,LA 70375
Email:danosjp @lafourchegov.org Telephone: 985-537-7603
3. Collier County, Florida
Hurricane Wilma(DR-1609)Debris Monitoring Project
Date of Contract: 2005 - 2006 Debris Volume: 1,100,000 CY
Contact Name: Dan Rodriguez,Solid and Hazardous Waste Management Department
Director
Address: 3339 Tamiami Trail East,Suite 302,Naples;FL 34112
Email:danrodeiguez@colliergov.net Telephone: 239-252-2508
September 4,2014 Page 115
City of Pompano Beach, e IA/ITT O'BRIEN'S
Disaster Recovery Management Services
4. School Board of Broward County, Florida
Disaster Recovery Services
Date of Contract: 2008-Present
Contact Name:Jerry Graziose,Director Safety Department
Address: 4200A NW 10 Avenue,Oakland Park,FL 33309
Email:jgraziose@browardschools.com Telephone: 754-321-4200
5. Slate of Louisiana
Disaster Response and Recovery Services
Date of Contract: 2005- Present
Contact Name: Mark Riley,Recovery Division Director
Address: 7667 Independence Blvd,Baton Rouge, LA 70806
Email: mriley @ohsep.louisiana.gov Telephone: 225-573-0027
a
•
September 4,2014 Page 116
•
Ciry Beach,FL WITT 1O'BRIM'S
Disaster Recovery Management Services
2. Qualifications of Staff
Provide an organizational chart,resumes,and summary of staff qualifications.Key project staff(management staff
including,but not limited to:project manager,collection and disposal operations managers,FEMA reimbursement
specialist,data manager,etc.)most be full time employees of the proposing firm and have experience,working for the
Proposer,in the foloWing:
I. Experience demonstrating current capacity and current expertise in debris removal.solid waste and hazardous
•
waste management and disposal.The proposer must demonstrate experience managing hurricane debris
monitoring for at least two(2)local governments involving a minimum of 250,000 cubic yards of debris for
2) each client
it Documented knowledge and experience of Federal,State and Local emergency agencies,state and federal
programs,funding sources and reimbursement processes.
tit Experience with special disaster recovery program management services including private property/right-of-
entry(ROE)work waterways clean-up and reimbursement,sand recovery and beach remediatlon,leaning tree
and hanging limb removal,hazardous material removal,vessel and vehicle recovery,asbestos abatement data
management and hauler invoice reconciliation and contracting,and FEMA appeals assistance.
Witt O'Brien's has a reputation of bringing seasoned debris monitoring specialists to our clients'
projects.We retain,as permanent full-time employees,a staff of debris monitoring specialists who
are ready to mobilize on behalf of our clients on short notice.
Our staff are accustomed to managing large projects for government entities,especially multiple
local governments simultaneously.Witt O'Brien's project management experience includes debris
monitoring for the clients listed in the table below.Many of these projects involved over one million
cubic yards of debris.
Debris Monitoring Client Start Date Total Cubic Yards
'Local Governments in New Jersey 2012 " ' '443,858'
Local Governments In Massachusetts 2011 1,726,420
Kentucky Transportation Cabinet District 1 2009 •4;320;351
Kentucky Transportation Cabinet District 2 2009 8,144,762
Kentucky Transportation Cabinet District 3 2009 1;709,845
Louisiana Department of Transportation& 2008 3,020,392
Development
City of Tulsa,Oklahoma 2007 2,670,030
Collier County, Florida 2005 1,100,000
Hillsborough County,Florida* 2004 1;000,000
Charlotte County,Florida 2004 1,900,000
Palm Beach County,Florida' 2004 3,500,000
Win O'Brien's was the subcontractor on this protect
•
September 4,2014 Page l 17
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City erRmpanoBeach,FL IIVITT O'BRIE�'S
Disaster Recovery Management Services
Key Project Staff
Our key staff make their careers providing the types of assistance outlined in the RFP.Per the RFP,
the key project staff include,at a minimum,the project manager,collection and disposal operations
managers,FEMA reimbursement specialist,and data manager.Brief professional summaries of our
key project staff are included below.
Project Manager
Kevan Parker,Senior Project Manager
Kevan Parker has 3S years of experience in and for government
agencies at the local,state,and federal levels; 20 years of
Experience Managing Debris
emergency management,FHWA-ER Program,and FEMA Public Monitoring for Government Entities Program experience;and over 10 years of disaster with 2s0,000.Cv of Debris
debris eligibility and oversight experience.As a Project Manager
and Regional Manager,he has overseen the hiring,training,and Llsta •
partebeet . .
deployment of more than 300 employees and the associated Erran ransportatlon&t?evelopmerin
equipment to accurately document and expedite the entire debris Project Man
• Huri_kane Gustay.(DR=1786) .
removal process. a. i Ike(DR-1792))
. .--
..:•THurtkane Ike_ "c -: -CY
F 3 0 ,
During his involvement in 24 major disasters,Mr. Parker has -,,20392
documented the removal of several million cubic yards ithidasetts(20ro.•<-s uses)
Y :Regional Nlanagei Z ` .
and assisted in the reimbursement of more than$100 million in •1Severes ow"storm(DR,4os1)
debris-related costs. Mr.Parker recently served as Senior Project r.cv=,1726;aio'
Manager over seven debris monitoring projects in Louisiana for Newie"rsey(eMimiiipailttes)-
Hurricane Isaac and eight projects in New Jersey in response to Regional NWnag�er-
`HuMcane Sandl(DR=40a6)
Super Storm Sandy,and he is currently serving as the Senior , c' 3 2
(.
Regional Manager over two debris projects in North Carolina and folumbte County,GA
Georgia as a result of Severe Winter Storm Pax and will involve • SevereYhnter Stonn(DR-4165)"
125,000 and 650,000 cubic yards respectively. •'t:Y=650,000
Mr.Parker's has vast experience working with various state departments of transportation include
working with the Louisiana Department of Transportation and Development(La DOTD),Florida
Department of Transportation (FDOT),where he worked for 30 years,and Texas Department of
Transportation(TxDOT).For TxDOT, Mr.Parker was the Project Manager over bay cleaning,private
property debris removal,monitoring of threatened and endangered species,and demolition of
facilities. He was also responsible for storm generated debris removal of a 2,000 acre state park,
two miles of beach sand removal,two million cubic yards of sand removal from ditches and
drainage canals(FHWA-ER),six thousand feet over five miles of revetment wall,over five hundred
vehicles and vessels removal,and dangerous tree and limb removal froth public rights of way.
Relevant Project Experience:
• Southeastern Severe Winter Storm (DR-4165),Debris Monitoring,2014- Present
• Louisiana Hurricane Isaac (DR-4080),Debris Monitoring, 2012 - 2014
• New Jersey Hurricane Sandy(DR-4086) Debris Monitoring&Public Assistance,2012 -2013
• Massachusetts Severe Snow Storm (DR-4051),2011
September 4,2014 Page 119
City of Pompano Beach,a tiVITT 10'BRIEN'S •
Disaster Recovery Management Services
• BP,Deepwater Horizon Oil Spill Response, 2010-2011
• Louisiana Department of Transportation and Development Hurricanes Gustav(DR-1786 and
Ike(DR-1792) 2008-2009
FEMA/FHWA Reimbursement Specialist
Charles Bryant, FEMA/FHWA Reimbursement Specialist
Charles Bryant is a highly qualified technical expert with 10 years
of experience in debris monitoring and over 5 years of experience :Experience Managing Debris
in emergency response.He has served as Project Manager and Monitoring for Government Entities
Debris Technical Specialist for multiple large-scale debris with 250,000+cv of Debris
monitoring projects including Georgia Severe Winter Storm (DR- r - naTidcnlc lA iso=
State of lotilslana Technical Advises
4165),Debris Monitoring, Hurricane Sandy Debris Monitoring, IluMwce Katnr a(on.i6o3)"`
LR
i
Hurricanes Gustav and Ike Debris Monitoring and Technical •,.?tliurike
are Wta(oe=1boil
Assistance,and Hurricane Katrina Debris Operations projects. .c•=,OJer.1M+
'cIiies of Houston:&Galveston •
Mr.Bryant is a retired Fire Chief.He served 25 years at the fire Technical'Adysor
•department, 18 of which he was Fire Chief and Emergency Hurikane Gusta6ioR-i�ssj
Hurrkene Ike(DR-1792)
Manager.Mr.Bryant was responsible for overall management s„
!ICY.4 Ov • -
and coordination,organizational goals and objectives iNewierseyj
City of Pompano Beach,FL wITT O'BRIEN'S
Disaster Recovery Management Services
• City of Houston,Texas,City of Galveston,Texas,and Texas A&M Galveston,Technical
Assistance, 2008-2009
• FEMA (AECOM),Technical Assistance, 2007- 2012
• Louisiana Hurricane Katrina (DR-1603), Debris Operations,2005 -2006
Collection and Disposal Operations Manager
Ryan Booth,Operations Manager
Ryan Booth has 11 years of experience as a Debris Management
Project Manager.He has managed and monitored hundreds of 'Experience Managing Debris
thousands of cubic yards of debris removal on various Witt 'MOniioring for Government Entities
O'Brien's debris monitoring projects including projects in response with 250,000+CY of Debris
to the Georgia/North Carolina Severe Winter Storm, Louisiana a.;-;
Hurricane Isaac,and Massachusetts Storms and Tornadoes.His Protect t ana s,(seyerat projects)
` PruleU Manages
effective management provides efficient and safe debris monitoring - •'Severe snow storm(0R-4051)
operations even when managing multiple projects. In the • Tornadoes(DR-1994) .
aftermath •of the Massachusetts Storms and Tornadoes,he worked •'C'`1,726 420
with the Massachusetts Emergency Management Agency to manage several debris projects
throughout Massachusetts In Louisiana,Mr.Booth managed crews that monitored private property
debris removal programs involving Right of Entry and Hold Harmless agreements with residents,
and some home demolitions,as well as the removal of debris from the Parish's waterways.
Currently he is working on North Carolina to manage the recovery effort in New Hanover County in
response to the severe winter storms.Counties in North Carolina were blanked in March with
record-breaking snowfall.Witt O'Brien's was contracted by to provide debris monitoring services
to clear trees and limbs that fell after the storm.Mr.Booth works to ensure debris removal -
contractors adhere to all laws and regulations.His effective management provides efficient and safe
debris monitoring operations even when managing multiple projects.In the aftermath of the
Massachusetts Storms and Tornadoes,he worked with the Massachusetts Emergency Management
Agency to manage several debris projects throughout Massachusetts.
Mr.Booth served as a Division Supervisor for Mobile and Escambia Counties for Witt O'Brien's
response management on the BP Deepwater Oil Spill Response project. He taught boom
deployment strategies and was instrumental in overseeing over one million feet of boom deployed
in throughout the region.He also implemented safety,health and security procedures and
requirements.
His years of debris monitoring and cleanup experience Include his work with a construction and
development company early In his career where he monitored cleanup and maintenance crews,and
managed client accounts.
Relevant Project Experience:
• Southeastern Severe Winter Storm (DR-4165),Debris Monitoring,2014-Present
• Louisiana Hurricane Isaac(DR-4080), Debris Monitoring, 2013 -2014
• Massachusetts Storms&Tornadoes(DR-4051),Debris Monitoring,2011
• BP,Deepwater Horizon Oil Spill Response,2010- 2011
September 4,2014 Page 121
Disc erRecoaraBanageme MITT O'BRIEN'S
Disaster Recovery Management Services
Andy Janes,Operations Manager/Field Supervisor
Andy Janes is an experienced debris management professional
with over 15 years of debris,Public Assistance,inspection, Experience Managing Debris'
customer service,and management expertise and seven years of i Monitoring for Government Entities
working directly for the Federal Emergency Management Agency mithzw,000«cyorDebris
(FEMA).He is intimately familiar with disaster recovery r
processes,procedures,and standards that meet local,state,and R bersey e MSpeciali tlesf
nelmbursement Spedalist _
federal requirements.Mn Janes has held a wide range of assertive , •-•Hurricane Sandy(OR-4086)
leadership roles with excellent proficiency in project • 9'=?948
management principles,use of value improvement processes,and industry best practices.He is
capable of rapidly assimilating new technologies and concepts to meet the demands of dynamic
environments and customer satisfaction.
Mr.Janes has worked as a Debris Specialist, Debris Monitor,Senior Public Assistance Coordinator,
Project Specialist,Closeout Specialist,Layout Specialist,and Technician in response to 24 major
disasters. He has been responsible for analysis and review of the projects before reimbursement of
funds are obligated or de-obligated.He implemented procedures to expedite grant awards and
project completion,consistent with the Stafford Act.He performed administrative reviews,desk
reviews,and site inspections,as appropriate.
Mr.lanes provides technical assistance to team members,state officials,project applicants,and sub-
grantees;and served as point-of-contact for grant program issues.He met with grant applicants and
sub-grantees to resolve project issues.He reviews project applications for eligibility and provided
recommendations for approval.He established and maintained systems to monitor status of project
applications and funded projects.He prepared written analyses of projects and/or issues associated -
with project eligibility,and appropriate recommendations,including Sub-grant Application version
preparation.He identified projects requiring environmental and/or historic preservation review.
Relevant Project Experience:
• New jersey Hurricane Sandy(DR-4086) Debris Monitoring&Public Assistance,
2012 -2013
• Louisiana Hurricane Isaac(DR-4080),Debris Monitoring,2013- 2014
• Montana Severe Storms and Flooding (DR-1996), Public Assistance, 2011 -2012
• North Dakota Severe Winter Storms(DR-1986), Debris Removal, 2011
• Florida Disasters(DR-1539/1545/1551/1561/1602/1609),Closeout,2006- 2010
• Louisiana Hurricanes Katrina and Rita (DR-1603/1607), 2005
Data Manager
Chris Denney,Data Manager
Chris Denney has almost 10 years of experience in debris monitoring and data management.He
began his recovery services career as a Field Monitor during the recovery efforts of Hurricane
Katrina in 2005 for St.Tammany Parish, Louisiana.He now serves as Disaster Recovery Data
Manager for Witt O'Brien's.Recently,he has been providing data support and financial
September 4,2014 Page 122
City of Pompano Beach,FL UVITT I O'BRIEN'S
Disaster Recovery Management Services
reconciliation for the State of Georgia after the severe winter ice fEwerience Managing Debris
storm in February 2014.He has performed data manager Monitoring for Government Entities
responsibilities on projects such as the Louisiana Hurricane with 250,000+CY of Debris
Isaac and New Jersey Hurricane Sandy debris monitoring
:t New leriey(B Munldpalities)Data
projects. His project experience include being the data manager Manege�,'
on large projects that experience upwards of 3,000 tickets and "Hurricane Sandy(DR-4086)
20,000 cubic yards daily. He also has direct field experience with
assigning and mobilizing large numbers of monitors and debris trucks on high priority projects.
Mr.Denney has two years of experience providing technical assistance with logistical and
operational coordination of disaster recovery.His experience with cutting-edge recovery service
technology enables Mr.Denney to bring efficiency to a broad range of projects.Mr.Denney leads
the electronic ticketing process and has undergone thorough training by Debris Specialists •
including cubic yard estimations.
Relevant Project Experience:
• New Jersey Hurricane Sandy(DR-4086),Debris Monitoring,2012-2013
• Columbia County,Georgia,Winter Storm (EM-3368),Recovery,2014-present
• Louisiana parishes,Hurricane Isaac(DR-4080),Debris Monitoring,2012-2014
Additional Management and Consultants
Executive Management
Our executive management includes an impressive line-up of subject matter experts from
government entities whose knowledge and experience has helped our clients all over the world
deal with the complexities of managing crises and disasters.During project execution,the executive
management team performs high-level oversight to provide our project teams with organizational
and planning guidance.They understand what can be expected and leverage their experiences to
aid our clients in full,long-term recovery.
Mark Merritt,Senior Vice President of Disaster Recovery
Mark Merritt has over 10 years of experience in disaster recovery,eight of which were spent
working directly for FEMA.As Senior Vice President of Disaster Recovery Witt O'Brien's, Mark
Merritt brings first-hand disaster recovery and operational expertise to emergency planning and
on-site disaster response and recovery projects for state and local governments,as well as private
sector entitles.Mr.Merritt is a founding partner of Witt Associates(now Witt O'Brien's) and
oversees the activities of disaster recovery services including debris management, Public
Assistance,and Individual assistance.
Mr.Merritt is responsible for managing and motivating 65 recovery services personnel,including
the Vice President of Debris Services,four full-time Debris Specialists,and many debris
management and monitoring contractors.His debris monitoring executive oversight includes
staffing,client relations,technical leadership,and project advice. He works to ensure that all debris
monitoring projects are managed to meet or exceed client expectations.
September 4,2014 Page j 23
City of Pompano Beach,FL WITT O'BRIEN'S
Disaster Recovery Management Services
Chuck Brannon,Vice President of Debris Services
Chuck Brannon has 20 years of experience in emergency management and has been involved in 14
major disasters nationwide. He performs executive level oversight for various recovery projects by
providing high level organization and planning.Since 2011,Mr. Brannon has provided executive
management for debris monitoring services in response to five major disasters including Georgia
Severe Storms(EM-3368), Hurricane Sandy(DR-4086), Hurricane Isaac(DR-4080),Massachusetts
Severe Snow Storm (DR-4051),and Massachusetts Tornadoes(DR-1994).
Mr.Brannon served 34 years at the Florida Department of Transportation(FOOT).Mr.Brannon
served as the FDOT Right-of-Way(ROW) Resource Management Manager.He managed the
development of policy statements,rules,procedures and guidelines for the statewide$600 ROW
Work Program,ROW Funds Management,Property Management and the ROW Training program.
He work with the district offices to perform in-depth analysis by project of projected roll forward,
assisted districts in setting targets for contingencies,and helped ensure that projects were funded
at proper levels.
Andrew Sachs,Senior Vice President of Government Sales
Andrew Sachs has 22 years of disaster management and recovery experience,and specializes in
Public Assistance and grant management. During his time as a senior executive with Witt O'Brien's,
he has managed billions of dollars of funding on behalf of our clients and facilitated implementation
of thousands of projects.Mr.Sachs has become a trusted advisor to Governors and their staffs,local
elected officials,Members of Congress,senior company executives,and others,supporting their
efforts at the state,national,and corporate levels to address complex public policy and operational
challenges,including the economic and physical recovery from disasters of all kinds,both natural
and human-caused.
Mr.Sachs has helped establish recovery operations,including the development of recovery
management organizations and the design and implementation of multi-billion-dollar recovery
programs,for many state and local clients,including closeout for Hurricane Andrew in Florida,the
State of Louisiana after Hurricanes Katrina/Rita,the State of Iowa after the Midwest Floods,the City
of Galveston after Hurricane Ike,the State of Vermont after Hurricane Irene in,and most recently,
the State of New jersey after Superstorm Sandy.
Emergency Management Planning
Our emergency management consultants will support the City's long-term recovery planning efforts
-either before or after a disaster occurs-better positioning you to restore your community and
maximize the recovery process by building back stronger,safer,and smarter than ever before.
Matthew Stanley,Senior Planner
Matthew Stanley is an experienced Emergency Management Consultant with more than 14 years of
public safety and emergency management experience that includes state organizations,large urban
environments,and rural communities. His career has focused on prevention and preparedness
through mitigation and response planning.Mr.Stanley's experience includes developing Hazard
Mitigation Plans,Emergency Operations Plans, Disaster Recovery Plans,Continuity of Operations
Plans,and various incident,support,and emergency support function plans.
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Mr.Stanley previously worked as the Chief Planner with Chatham County Emergency Management
Agency,gaining experience in coastal emergency planning.As the Chief Planner,Mr.Stanley
regularly worked with local industry,the Ports Authority,the Army Corps of Engineers,US Coast
Guard,and other local,state,and federal partners to ensure the community identified risk and
mitigation actions through multi-jurisdictional all-hazard planning.He has extensive experience in
Emergency Management and Fire Service Administration,is National Incident Management System
(NIMS)certified,and has delivered hazard mitigation workshops at national emergency
management conferences,local hurricane conferences,and the National Hurricane Conference.
Public Assistance Consulting
Witt O'Brien's specialized team of Public Assistance and grants management experts have
demonstrated expertise in technical and strategic consulting services,project worksheet
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formulation,and the appeals process.
Vaiarie Philipp,Grants Project Manager
Ms.Philipp is a Recovery Manager for Witt O'Brien's and assists governmental clients with contract
maintenance activities,planning and training initiatives,appeals resolution and FEMA grant and
disaster closeouts as well as many other grants management functions,She is also working with
local and state governments to prepare and update their Disaster Debris Management Plans and to
properly procure vendors for pre-disaster contracts in order to conform to the FEMA Pilot Program
guidelines to receive financial incentives resulting from the Sandy Recovery Improvement Act.Ms.
Ms.Philipp previously served as a Public Assistance Coordinator for the Florida Department of
Transportation assisting with final inspections,appeals,grant reimbursements and DDIR
preparation.She also represented the FDEM in Miami-Dade County for Public Assistance program
activities for six disaster declarations which included 218 municipal and PNP Applicants with
disaster finding needs totaling over 5560,000,000.In addition,Ms.Philipp assisted with the
development of FEMA Public Assistance and FHWA Emergency Relief training materials for FDOT
and Local Applicants,resulting in training over 3,000 local government representatives.
As a FEMA Technical Assistance Contractor,Ms.Philipp performed building damage assessments,
prepared cost estimates,wrote Project Worksheets and managed Building Assessment Team
members for disaster declarations 1545 and 1561 in Palm Beach County.She also assisted
Applicants in Miami-Dade and Broward Counties for disaster declaration 1602 with debris removal
project eligibility and funding obligation and managed debris specialists.
Vincent Giannoni,Senior Grants Management Specialist
Mr.Giannoni is an Emergency Management Consultant with Witt O'Brien's who has been involved
in a number of high value Public Assistance projects($1-$50 million)and responsible from project
formulation with the applicant,to close-out. Prior to joining Witt O'Brien's Mr.Giannoni worked
with FEMA and co-managed Orange County,NY,the fastest growing county in New York with 132
applicants,$80 million in damages following the effects of two disasters. During Mr.Giannoni's
tenure with FEMA he led a team of 14 project specialists and two team leaders. Mr.Giannoni was
responsible for analyzing data from Preliminary Damage Assessments,scheduling and managing
.�
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City of Pompano Beach,FL IUITT O'BRIEN'S
Disaster Recovery Management Services
Kick-Off meetings and Exit briefings,and educating the applicant on the program process,timelines,
and eligibility.
Prior to his position as the Public Assistance Crew Leader within FEMA,Mr.Giannoni held several
positions within FEMA including Project Specialist,Lead Closeout Specialist and several Public
Assistance Crew Leader positions on temporary deployments. Within these positions Mr.Giannoni
was responsible for reviewing financial projects,meeting with the applicants,assigning work,
procuring information,preparing weekly reports, meeting with management to discuss disaster
issues and meeting with the project officers frequently to provide direction as needed.
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3. Technical Approach
Provide a description of the Proposers approach to the project.to indude startup procedures/requirements,debit
3) estimate methodology,analysis of debris recovery operations and management of the debris recovery contractors,
billing/invoices reporting procedures to FEMA and the City.
As the i-esult of having successfully completed many complex and challenging disaster management
and recovery projects,we have developed a sound project management approach which allows us
to mobilize rapidly,adapt to fluid circumstances and challenges,implement our tested operating
procedures seamlessly and provide our clients with the finest debris monitoring and federal grants
management services available.We see our team as an extension and partner to the City's staff and
serve to augment and strengthen your capabilities.Our approach is designed to allow us to
coordinate and integrate rapidly and effectively with all participants in a major debris removal and
grants management operation while maintaining the highest level of customer service and
accountability,yet remaining flexible and scalable to allow us to adapt to ever changing project
requirements.
The following sections describe our customized technical approach to fully respond to the services
expected by the City.In an effort to exceed your expectations,we have also included details of our
valued-added services where pertinent.
Disaster Debris Monitoring Services
Witt O'Brien's provides our clients with extensive disaster monitoring services.In the past 10 years
we have routinely performed the specific services outlined in the RFP Scope of Services.
Pre-Hurricane Season Planning and Tabletop Exercise
Prior to any disaster event,Witt O'Brien's debris management and planning specialists will meet
with the City's debris management team to strategize a response to a major debris generating
event.Witt O'Brien's will develop debris forecasts based on various storm and disaster scenarios
utilizing the Army Corps of Engineers debris forecasting model,historical data and other
methodologies,in order to identify requirements for staffing levels,equipment,contracted services,
temporary debris sites and final disposal.
Rapid Response Assurance
Witt O'Brien's prepositions assets at our various offices, maintains pre-assembled mobilization
packages in trailers and our Mobile Command posts,keeps core management staff on standby,
maintains a national emergency call center 24-hours a day and coordinates with our debris
monitoring clients closely during storm season to ensure that lines of communication are always
open.We have responded to hundreds of incidents on behalf of clients,always within hours of the
event,or if we are requested to be on site prior to an anticipated event,we do that as well.
o
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City of Pompano Beach,FL 14/ITT 0'BRIEN'S
Disaster Recovery Management Services
A Project Managetnentteam x.91{ -3 Witt O'Brien's response and mobilization to any disaster event
arrive on-scene to assist the City. ! is initiated by the clients"Notice to Proceed;and we have
within 24-hours of notification. never failed to respond to any of our many clients,no matter
Additional management and ' how many contracts are activated simultaneously.Our
monitoring staff arrive as needed ' organizational approach to any disaster event follows Incident
within 24 to 72 hours when local hiring
Command System (ICS) protocols for communications,
, and debris monitor training will
{ commence. ! documentation,span of command and control,asset allocation
and personnel mobilization and engagement.We standardize
our response and project start-up procedures to ensure consistent and dependable results and
regularly exercise response procedures to identify and rectify any deficiencies in the system prior
to an actual activation.
Upon activation,an Incident Management Team,composed of a senior principal and regional •
managers oversees the call-up,mobilization,assignment and management of core project
personnel and coordinates the logistics of equipment needs assessment,mobilization,
transportation and set up.An internal Action Plan is developed for each team while communication -
protocols are initiated which require daily conference calls with core team members and senior
management Daily Situational Reports are prepared by each project manager,detailing staffing
levels,dient concerns,debris estimates and management issues,and sent to our Vice President of
Debris Services,who in turn consults with our Senior Vice President of Disaster Recovery Services
regularly to ensure that each project is adequately staffed,equipped and operating up to our high
standards of service.
Rasp onseTimes from Notice tO.Proceed
c 24 HoursE Rapid Res in3e Team-Pro'ecFMana er 0 eratlons Maria er Clearance Montto s `
,g-
E 48 Hours:Truck Certification Crew,Lead Supervisors FEMA'Program'Cansultant
,c..22 Hours:Field and Site Monitors,Data M_ariagei Environmental Specialist •
C 96 Hours:GIS Anal -
yst Data Entry Clerks Billing/Invoice Analyst.•
Call Center Services and Public Information Emergency Response.
r Witt O'Brien's can set up a call center with a
r k' 'k dedicated 1-800 number backed by our Emergency
Call and Incident Command Center in Slidell,
{, Louisiana operates 24/7/365 with a staff of 36 full-
.: time professionals.The company's response services
�' ® are supported by Witt O'Brien's proprietary
- � .
t� �{ �� automated ICS software,CommandPro®. •
-I o� '- ` fi'.g ,L� CommandProe is a web-based incident management
- software built by responders that streamlines the
' -. command and control processes.The system
Figure z:n'irr D'erien's Emergency Call and automates the generation of NIMS-compliant
Incident CommmttdCenter. 119ien time matters mug. documentation in support of ICS compliance,and
client:rely on at,: eceperic'i cdindrridunls erect uvuil
ctunderc.IlurV..;.n;nsutri I.'.na:r me tip'rudtl nr rnrinmi provides an automated ICS teaching tool that
restundersond is ine fir:t n111 fi,rtlie nm;rrin'u(otrr facilitates ICS/response training,drill planning and
client' exercise documentation.
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Daily Briefings
i.)Coordinating daily briefings,work progress,staffing,and other key Reins the City
Our Project Manager and/or Deputy Project Manager will attend daily meeting with the City's
Debris Manager and the debris removal contractors'management and operational staff to
coordinate scheduling resolve problematic issues,and make any adjustments required to debris
removal,reduction,and disposal operations in order to enhance safety,control costs,increase
efficiencies or better comply with FEMA guidelines.
TDSRS Site Selection and Permitting
ii.)Selection and permitting of TDSRS locations and any other perm itting/regulatory issues as necessary
Witt O'Brien's would assist with pre-event selection of Temporary Debris Storage and Reduction
Sites (TDSRS)suitable to handle the quantities and types of debris forecast during the planning
session and would advise the City on obtaining all necessary environmental or other permits,in
coordination with local and state environmental agencies.Our team would review potential sites,
consult on site selection criteria and issues,assist with the acquisition of all necessary
environmental and other State,Federal or Local permits, make sight visits to photograph and
inspect potential properties and produce a summary with recommendations.
Scheduling Work
ill)Scheduling work for all team members and contractors on a daily basis
Debris operations can be the single most costly task associated with a disaster.Scheduling the
monitoring services to be provided along with the debris removal is a vital step to ensure efficient
implementation of debris operations.A representative schedule of services to be provided by team
members and contractors is listed below:
,Service Schedule
Pre-Event Coordination,Planning and Train_ing ` "'Prior to Storm Season - "
Post•Event Project Management 24-48 hours from a Notice to Proceed
Damage Assessments and Debris,Quantity Estimations 24-48 hours. - •
Debris Clearance Coordination and Monitoring First 70 hours of clearance work
Truck_Measurement and Certification Within first two�days,•then as needed
Health and Safety/Quality Assurance Program 48-72 hours
Public information First two weeks
Hire and Train Local Debris Monitors Within 48 hours,then as needed
Debris Management Site Establishment and Staffing 48-72 hours. -Debris Collection Site Monitors 48-72 hours
FIeldSupeMsors 48=',13
hours
Roving Monitors 48-72 hours
Federal Aid Roadway Debris Removal Program Week?
Special Debris Program Two-three weeks
Data and Document Management and Reporting Within 48 hours and for project duration
Contractor Invoice Reconciliation Within three days of receiving invoices
Final Pass Completion Last weeks of debris collection operations
Mulch and Processed Debris ilaul-out Last two weeks
Debris Management Site Closure After DM5 cleared of debris
FEMA Claims Support Project duration
• •s . . •
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City of Pompano Beach,FL WITT O'BRIEN)s
Disaster Recovery Management Services
Service Schedule
Handover,Final Delivera_61_es - - ` "Project
After Action Report Within 30 days of project completion
Hiring,Scheduling, and Managing Field Staff
Iv.)Hiring scheduling,and managing field staff - -
Witt O'Brien's responsibility to its disaster-affected clients goes beyond project management.We
understand that disasters impose economic hardships on communities,and we are committed to
hiring as many local personnel as possible on our projects,to both minimize travel expenses and to
spread employment opportunities locally.When potential disasters loom,our management team
activates Witt O'Brien's'standard procedures for broadcasting job announcements in a storm's path
-via radio,newspapers,unemployment offices,college job boards,churches,and the Internet.We
•
also consult with our clients to determine if any recently retired or laid-off government employees-
from the Solid Waste,Public Works, Parks and Recreation,Police or Fire Departments-might be
available to assist with the recovery effort.We have found that not only are recently retired or laid-
off government employees up to the task,but also their local knowledge proves invaluable.
We carefully screen our monitoring staff with background checks and drug tests to ensure that any
with felony convictions,drug use or questionable moral character are excluded from our team.Witt
O'Brien's also regularly uses E-Verify to screen potential employees,which is an Internet based
system for determining eligibility for employment in the United States.We impose a strict°zero
tolerance`policy for drug usage,safety violations,foul language,disrespectful behavior or any
confrontational approach towards debris removal contractors or our client's personnel,or any hint
of impropriety or misconduct which may reflect negatively on the our client or our firm.The City
would always have the ability to dismiss any of our field staff from the project,for any reason. -
Monitoring Recovery Operations and Continuous Improvement
v.)Monitoring recovery contractor's operations,and making/implementing recoihmindations to improve efficiency and.speed
up recovery work
Witt O'Brien's is committed to customer service and project success.At the core of our project
management approach is a tested system for ensuring that our staff are performing at optimal
levels and meeting our high standards.The accurate completion of load tickets is perhaps the most
important element of our quality control program.Our supervisory personnel are trained to focus
sharply on ticket completeness and accuracy from the first day of the program,by spot checking
tickets In the field,reviewing them at the inspection towers and debriefing monitors at the end of
the day to assess their performance and identify any issues.Our tower monitors and data entry
staff also remain vigilant to load ticket errors or omissions and quickly report them to field
supervisors,who In turn contact monitors and take corrective measures.
As an added measure,we frequently deploy trained roving monitors/quality control inspectors to
assist in the identification and documentation of ineligible debris (such as land-clearing or
construction waste),consult with FEMA debris specialist about eligibility issues,assist with
mapping of debris clearance progress,and inspect debris zones for"hot spots"and zone closure
status.Their primary roles would be to ensure that only FEMA-eligible debris is collected and
hauled and that removal contractors do not enter onto private property.Designated personnel
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Disaster Recovery Management Services
would also provide QA/QC oversight of all project activities,report safety concerns,inspect trucks
for alterations to capacity or placards,halt any work deemed unsafe or ineligible under FEMA
guidelines,confirm clearance of all roadways and map any remnants,and provide written
confirmation of debris removal completion.
Periodically,a Witt O'Brien's project analyst would also perform internal project inspections on our
documentation and data management functions to ensure full compliance with company standards,
the City's requirements and federal reimbursement guidelines-in order to intercept and swiftly
correct any potential deficiencies.We focus on the need to find better ways in which to operate and
solve problems.A significant element of our success in this area is the commitment of both
managers and line staff in continual process improvement.Witt O'Brien's fosters a communicative
atmosphere among its deployed personnel,regularly holding meetings,conference calls,and other
•
engagements to allow the assembled team to discuss issues they face in the field,and brainstorm on
ways in which to address them that will result in more efficient and effective project delivery.
Public Information Emergency Response
vi)Assisting the Citywith responding to public Concerns and comments - ,•
We understand the vital importance of keeping the public Informed throughout the duration of a
major debris removal project and we will coordinate with the City to implement a Public
Information Plan.We will work with the City to develop timely and informative public
announcements about the debris project,safety considerations,hazardous waste handling,
collection schedules,methods of sorting and separating debris to increase collection and disposal
efficiencies and other issues.Through our communications management software,PIER"',we can
develop a web-based communications system that would allow the City to instantly and efficiently
disperse information to any target audience including the community,media,elected officials,
police and fire personnel,field staff,contractors,and federal authorities.We will also make staff
available to the City to distribute and disperse public information on the debris project and may
deploy our field monitoring staff to disseminate fliers to residents.
Truck Measurement and Certification Program
vu.)Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract
monitoring
As the debris removal contractor's trucks and equipment begin to arrive at the disaster scene,Witt
O'Brien's will initiate the truck measurement and certification program in coordination with the
debris removal contractor,to accurately measure the volumetric capacity of each truck.We follow
the latest FEMA 327 standards and methodologies for measuring and calculating the capacity of
debris removal trucks.We will also provide FEMA compliant truck placards and truck certification
forms.Original truck certification forms signed by our Truck Certification Manger,with
photographs of each truck showing Its placard and any modifications,would be provided to the City
in a binder along with electronic'PDF"copies and a summary spreadsheet.Our roving
monitors/quality control Inspector will also periodically spot check and re-certify trucks during the
project in order to deter and detect fraudulent alteration of truck capacities or placards. In addition,
the truck certification and measurement information is easily verified using our electronic debris
management system, DebrisPro"".
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Disaster Recovery Management Services
Electronic Debris Management System
viiL)Entering load tickets into a database application.
ix.)Digitization of source documentation(such as load tickets)
Witt O'Brien's success in managing debris monitoring projects is based =., o £N , : r c ,
on our ability to provide responsive,efficient service.Our electronic `v '' 44,5,1„:
debris management solution, DebrisProTM,is a securely hosted,multi "1, r t .
device supported,web-enabled system. It integrates the best of the ett.t -.
breed technology,tools,server infrastructure,hand-held devices,and a �}p
web portal to simplify the basic tasks of managing debris monitoring (=r
and removal,contracts management,and office operations. DebrisProTM •a-• •
provides a distributed as well as a central database-driven latform to
p Figure 3:Using Dehrisl'ro"'in the
create different rosters,manage contracts and contractors,load tickets, Field Our electronicdci'icesrurrentlr
and deliver business results in a timely,productive,and customizable incluJettLecac7 taMeu a itb IGontl
I Pi-F-i dam umnectirin'.Ta prr;Jelor
manner. maximum scaluhilitt'we can use nearly
any Android or 1(1S device_ Ire oi:o here
DebrisProTM effectively captures field operations and synchronizes thecapabiliiv of-supplementing our
information to the central server over the Internet.This allows iln;ie availability with a stock,,
leadership teams to view reports,charts,and summaries relevant to uygediz J Motorola AlczS units
their level of authority through a web portal.The system automates the tracking,documentation
and quantification of disaster debris.Our electronic,°ticketlese system collects data in the field
through the use of smartphone or tablet devices which monitors use to capture data on each debris
load.DebrisProTM allows automatic integration of global positioning system(GPS)/geographic
information system(GIS)data and streamlines the documentation and data collection process.A
simple bar-coded ticket is produced for the truck's driver to take to the tower,where a final receipt
is printed out for each load.
Witt O'Brien's can warrant that our database of debris volumes,types,locations and removal costs
•
would be sound,secure,and accurate and would allow the City and FEMA to easily review,validate
and audit the project.Witt O'Brien's currently has on-hand over 150 electronic devices and enough
portable printers to equip our field staff for this project.We can also acquire additional devices and
printers quickly,to meet any additional operational demands that might arise.
Our electronic debris management system is designed to automate and streamline the tracking and
documentation of all elements of debris removal work and costs,including for these operational
and programmatic elements:
• Truck certifications • Federal Aid roadway debris collection for •
• Removal of hazardous stumps,leaning FHWA reimbursements
trees,hanging limbs • Monitor hour and activity tracking
• Right of Way(ROW) debris removal • Debris haul-out and disposal
• Canal and waterway debris removal • Private property debris removal
DebrisProTM automatically loads all field data into our secure web-based data management program
and allows real-time reports to be generated on any set of metrics for the debris projects.
Authorized client personnel can access their data using secure web portals and generate their own
reports,while all data is stored on multiple redundant servers to ensure safety and security.
• .. •c Y ,
September 4,2014 Page 132
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eryMeacan Management FL W.1. 1O'BRIE 'S
Disaster Recovery B Services
Our electronic debris management system was developed to conform to US Army Corps of
Engineers technical specifications and FEMA documentation requirements,and it meets or exceeds
all of the detailed specifications found in the USACE electronic debris management system
requirements.
Paper Load Tickets
if the City prefers paper load tickets,Witt O'Brien's is also proficient with the use of the standard
paper load ticketing system.The paper load tickets would serve as the basis for payment for the
removal contractors and would be carefully handled and managed by Witt O'Brien's.Load tickets
would document and certify the loading location of the debris,its eligibility under FEMA guidelines
and its type and quantity.Our Field Supervisors would manage quality control over the proper
completion of the load tickets with all required information and ensure that tickets are organized,
secured,sorted,recorded,compiled and distributed daily. Each ticket would contain the following
information:
• Prime,sub-contractors'and client's names
• Truck driver's name
• Truck number on the certification placard
• Time and date of both the loading and disposal of the debris
• Loading location (street name, nearest intersection and debris zone)
• Type of debris(i.e.,vegetative,C&D,mixed,stump,hangers,leaners,white good,etc.)
• Diameter of tree stump
• Certified volumetric capacity of the truck in cubic yards
• Estimated percentage of capacity for the load
• Disposal site name or location
• Monitors'names and signatures for loading and disposal
• Ticket number(preprinted sequentially)
• Disaster number or name
• Federal Aid Roadway or other
• Pass number If on Federal Aid Roadway
Load Tickets would be in five carbonless copy parts:
• Part 1- Disposal Site Monitor(Client Copy)
• Part 2 - Driver or Contractor's on-site representative(Contractor Copy)
• Part 3- Driver or Contractor's on-site representative (Contractor Copy)
• Part 4-Driver or Contractor's on-site representative (Contactor Copy)
• Part 5-Load Site Monitor(Witt O'Brien's Copy)
Witt O'Brien's would organize tickets by date and number and at the completion of the project
would provide a full set of original (Part 1) tickets as well as scanned copies of each.All voided or
lost tickets would also be logged for auditing purposes.
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Daily Operational Reports
x.)Developing daily operational reports to the keep the City Informed of work progress
Daily detailed summaries of the previous day's debris removal activities and data would be
provided to the City's Debris Manager by 10 A.M.,which would contain,at a minimum,the following
information:
• Daily and running summaries of the quantities and types of debris collected
• Operation times of all debris loading trucks and debris management sites
• The number of trucks operating daily
• The number of Witt O'Brien's debris monitors working daily
• Progress by area or zone and estimates of remaining debris
• Amounts of reduced debris removed from temporary sites and hauled to final disposal
Maps and GIS Applications
id.)Development of maps,GIS applicitions,etc.u necessiry
Witt O'Brien's monitors and field supervisors map out debris locations,locate'hot spots'for
immediate collection,mark ineligible debris piles and track progress for pass completions and
debris removal zone closures.This information can be used by the government's debris
management staff to track progress and provide updates to the media,elected officials and the
public,or to approach FEMA about eligibility Issues.Our mapping services incorporate state-of-the-
art technology and can be tailored to any specifications requested,including GIS applications.
Debris collection data can be used to update neighborhood or zonal maps daily,and Witt O'Brien's
can assist with the development of a web-based mapping system to upload to an internet site.We
would utilize DebrisProm for automated GIS data integration and mapping.Our technology
generates an automatic link of GPS and GIS data and photos to each load,tree stump,hanging limb,
leaning tree,vessel,or other type of debris requiring validation for FEMA reimbursement.
Invoice Reconciliation and Final Payment Approval
Witt O'Brien's will reconcile each of the debris removal contractor's invoices and backup
documentation with our independently maintained database of debris quantities and project costs.
First,we ensure that all costs presented on the invoices conform to the removal contract's scope of
work,unit prices,performance parameters and timelines.We then inspect and audit the invoice
backup documentation to assure that it reconciles with our own data base for the specified time
frame and work.
Any discrepancies are brought to the attention of the City immediately, in the form of an Invoice
Discrepancy Report.Witt O'Brien's would coordinate with the contractor to resolve any
discrepancies or disputes and,upon resolution,provide the client with a final reconciliation and
payment approval report/letter,highlighting the target date for payment and any retainer or other
fees that may be outstanding.Included with this payment approval report is a complete load ticket
summary from our database to support the invoice amount,as well as details of any adjustments or
corrections which had to be made.
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Disaster Recovery Management Services
FEMA,FHWA, and NRCS Program Reimbursement Guidance
Documentation of project costs maintained by Witt O'Brien's would meet or exceed Federal and
State agency requirements,to ensure that all FEMA,FNWA, NRCS and other disaster response and
recovery claims are properly documented and able to withstand close scrutiny during the final
inspection and closeout process.Our consultants are qualified to prepare Category A(debris
removal and monitoring),debris-related Category B (debris clearance) FEMA Project Worksheets,
FNWA Detailed Damage Inspection Reports,and other applicable reports.
Final Disposal Confirmation,Documentation, and Appeals Assistance
Witt O'Brien's will assist in confirming that all eligible storm debris is disposed of in a manner and
at a site which conforms to Federal,State and Local regulatory guidelines.Our monitors inspect
loads of reduced debris leaving the TDSRS,Issue a load ticket to each truck and maintain a log of
ticket numbers and volumes.If requested,we also position monitors at the final disposal landfill or
other designated sites to record tare weights and document disposal costs.If final disposal sites
other than established landfills are to be used,then we would confirm that all of the required
documentation and environmental permits are in place and that Federal,State and Local
authorizations are secured.We would also coordinate with Federal,State and Local environmental
agencies to ensure the integrity and regulatory compliance of all final disposal activity.
At the conclusion of the project,Witt O'Brien's would provide all documentation of debris
clearance, removal,management,reduction,disposal and monitoring costs,sufficient to fully and
accurately support federal grant program claims.As stated in the RFP,Witt O'Brien's will maintain
adequate records to justify all charges,expenses,and costs incurred in estimating and performing
the work for three years after completion of the contract,and the City will have access to all
records,documents,and information collected and/or maintained.
If appeals to decisions are necessary,we would also assist in drafting the appeals.We will use a
team approach to appeals to leverage the broadest set of expertise possible.Our team will gather all
of the relevant information for the appeal and craft arguments that can enhance the likelihood of
achieving positive results.
Emergency Management Planning and Training
As a planning and training are two of our core services offerings,Witt O'Brien's is fully prepared
and capable of provide the emergency management planning and training services listed in the RFP
Scope of Services.
Emergency Management Plans
L)Comprehensive emergency management plans(e.g.COOP,EOP)to include plan development,review and revisions.
Witt O'Brien's helps ensure that clients are fully prepared to meet the challenges of crises and
disasters of any kind. Our all-hazards approach helps clients prepare for a single event or threat
with a customized program to ensure an adequate state of preparedness. Our decades of
experience in all phases of emergency management and plan development provide clients with the
knowledge and support they need to develop and refine plans and procedures that are compliant
with the National Response Framework,National Incident Management System (NIMS),and other
federal guidance.
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City of Pompano Beach,FL wiTT O'BRIEN'S
Disaster Recovery Management Services
Continuity of operations planning is vital to ensuring that essential functions and services are
continued with minimal or no disruption and that government is maintained throughout any type
of disaster. Witt O'Brien's has been on the ground with state and local government during and after
disasters. We assist with identification of essential functions and services,critical staff and
resources,vital records and database requirements,and in planning for resumption of critical
functions on site or at alternate facilities.
Mitigation Programs
ii.)Comprehensive mitigation programs to include development of mitigation plan's(s);staff training;cost benefit analysts;:
project management,environmental-review and staff augmentation.
Witt O'Brien's provides unrivaled assistance in identifying risks,planning to reduce future losses,
and implementing comprehensive mitigation solutions. We understand that hazard mitigation
solutions must have broad-based Involvement and commitment to be effective. We are adept at
team building and know how to foster efforts through our comprehensive understanding of all
federal and state mitigation rules and regulations,environmental/historic considerations,hazard
identification and risk assessment,benefit-cost analysis(BCA),federal planning requirements,and
project management capabilities.
Debris Management Plan
Hi.)Development of a debris management plan-including ideritlficanon of an adequate number ofTDSRS locations Stiff
training as necessary. .
Debris operations can be the single most costly task associated with a disaster. Developing a debris
management plan is a vital step for state and local governments to ensure the efficient
implementation of debris operations and maximizing of reimbursement for a federally declared
disaster.
Witt O'Brien's electronic debris management solution, DebrisPro'",is a securely hosted,multi-
device supported,web-enabled system. It integrates the best of the breed technology,tools,server
infrastructure,handheld devices and a web portal to simplify the basic tasks of managing debris
monitoring and removal,contracts management,and office operations. DebrisPro'"provides an
effective way to capture field operations and synchronize information over the Internet. This
allows leadership teams to view reports,charts,and summaries relevant to their level of authority
through a web portal.
We will develop or modify the City's debris management plan,including identification of an
adequate number of TDSRS locations.We can also perform a comprehensive review of all existing
internal policies,guidelines,and emergency response and recovery plans.Witt O'Brien's will also
•
participate in the pre-hurricane season tabletop exercise with the contract holder's debris removal
contractor and relevant departmental personnel in order to plan and strategize for various disaster
scenarios.
Witt O'Brien's can also train the City's staff,contractors,and Witt O'Brien's personnel on plan
implementation;City ordinances and codes;and FEMA debris operations,eligibility guidelines,and
monitoring techniques.Our training program combines real-world experience with innovative
emergency management solutions.
September 4,2014 Page 136
City of Pompano Beach,FL win 1 1O'B�EN'S
Disaster Recovery Management Services 11
Procurement Assistance
iv.)Procurement assistance for debris removal contractors and other services as requested
•
Witt O'Brien's can provide the City with professional consultants to work with the City to secure
pre-event contracts for services that are anticipated to be required in the aftermath of a disaster as
well as post-event contracts and purchases of services on an emergency procurement basis. Our
technical consultants are available to assist the City with all steps of the procurement process from
bid formulation and advertisement through contract execution and activation of services. On
various projects,we have worked with our clients to provide invaluable advice,guidance,and staff
support to local communities struggling to deal with procurement issues,eligibility questions,the
facilitation of the development of Project Worksheets,and the review and reconciliation of financial
documentation to ensure eligibility and promote the timely and complete reimbursement of funds.
Project Management
v. Project .
)ecY management to Include the formulation and management of permanent work p'ro)ecis,task force managemenL'and'
City Commissions,Boards and Panels- -
Witt O'Brien's can assist the City with the formulation of all permanent work project as detailed -
more in the subsequent Scope of Work section on Public Assistance Consulting Services. We can
also provide overall management of the recovery and reconstruction process to ensure that the
City's needs are being met,that the overall project scope is adhered to or modified as policy allows
and that all City stakeholders associated with Task Force teams,Commissions,Boards and Panels
are advised of the processes as necessary.
Crisis Conimunications
vi.)Technical support And assistance in developing public information _
In an emergency,timely communication with your employees,stakeholders,investors,the media,
and the public is.crucial.You cannot afford to miss the first opportunity to communicate.Our key
communications include vulnerability assessments,communications and crisis plans,crisis
management training and coaching,spokesperson and public engagement training social media
strategies,daily public affairs and issue management support, 24/7 media inquiry response
coverage,and technology solutions.
Other Emergency Management Services
viz.)Other training and assistance as requested by the city
viiL)Other reports And data as required by the City
Ix.)other emergency management and consulting services identifed and required by the City
Training and Exercises
Witt O'Brien's provides a complete suite of standard training offerings that include organizational
leadership,compliance,command and control,and functional needs.We have assembled a staff of
nationally recognized trainers; former State Emergency Management Training Officers; an original
author of NIMS/ICS;and reputable training personnel in mitigation,recovery,and regulatory
compliance.We stand alone when it comes to our ability to provide emergency management,
disaster management,and risk reduction training.
With extensive real-life experience in actual crisis and emergency response management,Witt
O'Brien's offers a number of domestic and international exercises and drills.Our expertise includes
September 4,2014 Page 137
City of Pompano no Beach,FL WITT 0'BRIEN'S
Disaster Recovery Management Services
design and execution of drills,tabletop,functional,and full-scale exercises that meet and exceed the
Homeland Security Exercise and Evaluation Program (HSEEP)standards,along with such programs
as the National Preparedness for Response Exercise Program (NPREP)and the training reference
for Oil Spill Response Guidelines for all-risk exercises.We specialize in the integration of public and
private-sector players in our exercises.
Enterprise-Wide Emergency Management Services
Witt O'Brien's emergency management services span the entire organization.When our clients are
faced with a crisis or disaster of any kind,our enterprise-wide approach to emergency management
ensures that our clients are fully prepared,effectively respond,appropriately communicate,and
fully recover.
Prepare.Preparation is the key to any organization's success.Witt O'Brien's offers a complete
range of planning,mitigation,and prevention services to better prepare you before an emergency
happens.Witt O'Brien's regulatory compliance experts provide comprehensive health,safety,
environmental,and security regulatory consulting,planning,and program management services.
These services range from on-call consulting to full-scale program development.
Respond.When it's time to act,don't simply react.No commercial organization responds to more
events than Witt O'Brien's.We provide our clients with a full suite of services to help make their
response to disasters and emergencies more efficient and effective.Our team of response experts
can provide staff to augment existing organizations or provide turn-key response capability,
depending on individual circumstances or needs.
Recover.Recovering from a disaster is never easy,but we will make it easier.Recovery is highly
complex,often taking months or years to implement and taxing existing staffing and resources.Witt
O'Brien's helps you and your stakeholders organize and plan for recovery.Our team of experts
understands what can be expected from and leverage resources from government sources(federal,
state,and local),NGOs,and the private sector to achieve results and maximize opportunities.
For long-term recovery projects,our team can assist you in coordinating the complex array of
federal and state programs to address complex issues such as housing restoration,business and
economic redevelopment,infrastructure,social services,risk reduction,communications,and
public involvement challenges.And we can draw upon our team's expertise to help you design and
implement innovative recovery programs to meet your needs.
Public Assistance Consulting Services
Witt O'Brien's is fully prepared and capable of providing the Public Assistance consulting services
listed In the RFP Scope of Services.
Eligible Emergency and Permanent Work
I.)Identification of eligible emergency and permanent work(Category A-G)
Witt O'Brien's will engage the City and federal agencies to determine eligible work.Our team's
knowledge of and experience working with these varied programs has proven extremely valuable
for our clients,in that we can often avoid or shorten the duration of misunderstandings between
federal agencies regarding who has responsibility for certain damages (which can significantly
September 4,2014 Page 138
City of Pompano
ryManaBeach,FL \wail I O'Bmws
Disaster Recovery Management Services
delay recovery funding).Once responsibility for damages has been determined,our team uses our
vast experience to help document and administer program funds from relevant programs to ensure
recovery resources are maximized and utilized only on eligible work.We consistently ensure
operations are within FEMA guidelines for Public Assistance.Witt O'Brien's will write and review
Category A through G Project Worksheets and resolve and identified problems or deficiencies.
Assessing Damaged Properties
ii.)Damage Assessment
Witt O'Brien's engineers, insurance specialists and other damage assessment representatives
support clients by conducting onsite evaluation of damaged properties and create detailed written
estimates of damages. We also support engineering and consulting firms that may represent the
City on certain assets or infrastructure type.
Immediate Needs Funding
iii.)Assistance in attaining linmeiliate Needs Funding
Immediate Needs Funding(INF)applications require fast and accurate information to ensure the
City receives funding for urgent operations.Because of our extensive experience working disasters
across the United States,Witt O'Brien's brings a detailed and thorough understanding of eligible
emergency work.Our team will work with the City to help you complete the Preliminary Damage
Assessments and expedite the INF process through our relationships with FEMA so that you can
receive funding and continue with recovery operations.
Prioritization ofRecovefy Workload
iv.)Prioritization of recovery worldoad
After a disaster event,the Witt O'Brien's Project Managers will set up a kickoff meeting to meet with
the City's leadership and staff to identify initial priorities,establish a common understanding of
expectations for personnel and work products,and discuss contract terms and conditions.This step
in the start-up process is critically important,in that Witt O'Brien's and the City need to evaluate
whether assumptions and expectations are understood and attained.Once obtained,this
information will be utilized to prioritize management efforts and provide the most applicable
guidance to members of the consultant team.
Witt O'Brien's uses several project management tools to prioritize,report,and document the
recovery workload.We have configured Microsoft's SharePoint,a web-based project management
and project collaboration platform, to provide up-to-date accounting of team performance and
project worksheet status.Our SharePoint sites have been successful tools to manage and provide
visibility into projects by providing:
• Accessibility-All team members have full visibility on the status of all projects that have
been submitted
• Document Repository-Ability to store all completed projects in a sortable, filterable
manner
• Charts/Reporting-Ability to display scorecard charts with live data
• Team Calendar-Calendar to track meetings and time off for all of the Witt O'Brien's Team
September 4,2014 Page 139
City of Pompano Beach,FL milli I O)BRIE'S
Disaster Recovery Management Services
• Daily Activity Report-Report by team member populated daily with anticipated workload
for the day,created as a management tool to track workloads,prioritize resources and allow
visibility on issues
• 406 Mitigation Tracker-Tracks current status of all 406 Mitigation projects
• Alternate/Improved(A/I) Tracker-Tracks current status of all A/I projects
• Cost Analysis Tracker-Tracks current status of all Cost Analysis projects
• Direct Administrative Costs (DAC)Surveys/Correspondence-Tracks all correspondence
in regards to the DAC Incentive
• Environmental/Historical Tracker-Tracks all projects with Environmental/Historical
concerns and their corresponding findings,issues and comments
• ICC Tracker-Tracks the status of all ICC requests
• Insurance Issues Tracker-Tracks all insurance issues and their current status
• Time Extension Tracker-Tracks written time extension requests that need to be entered
forwarded to FEMA.This also tracks the assignments for any Requests for Information (RFIs)
requested by FEMA to Support time extensions
Insurance Recovery Services
v.)Loss measurement and Categorization it)Insurance evaluation,documentation adjusting and settlement services.
Witt O'Brien's team includes insurance and risk management professionals have experience in
reviewing and applying insurance benefits to specific projects in the FEMA public assistance
process.These professionals will review the determinations made FEMA to ensure they are
accurate,correctly applied and in compliant with current FEMA policies.Witt O'Brien's can further
provide assistance in gathering and documentation of current insurance proceeds and the
identification of insurance purchase requirements for buildings and contents. -
Our insurance recovery services include:
• Review and assess the insurance policy,and provide the client with a detailed overview
• Contact the insurance company adjuster to schedule future meeting and formulate the scope
of damages
• Conduct onsite evaluation of the damaged property,and create a detailed written estimate of
damages for submission to the insurance company adjuster,according to insurance
company's standard accepted practices
• Create short-term/long-term goals and recommendations regarding the future handling of
the insurance recovery process
•
• Contact with the client advising them of the settlement status
• Expedite the claim recovery process in order to avoid shortfalls of cash flow
• Negotiate a favorable settlement(with the City's approval)
Project Worksheet Generation and Review
vii.)Project Woikslieet generation and review
Witt O'Brien's uses only seasoned professionals when staffing its projects.Our proposed team's
expertise includes supporting hundreds of city and local jurisdictions with the Public Assistance
process.Witt O'Brien's personnel have worked on more than 60,000 Project Worksheets since
2001 (valued at more than$15 billion),and on more than 3,000 Hazard Mitigation Grant Program
September 4,2014 Page I 40
City of Pompano Beach,FL win ' O'BRIEN'S
Disaster Recovery Management Services
projects(totaling more than$3 billion). No other firm can claim anywhere near this level of
experience,or the ability to bring such broad national experience to support the City.Witt O'Brien's
personnel use their knowledge and experience of the programs and of precedent to resolve
problems on behalf of our clients.
Our experiences working with communities in Florida, Louisiana,Texas,Missouri,Iowa,and
numerous other locations across the country in the aftermath of actual disaster events makes Witt
O'Brien's services valuable;we bring practical experience that can help the City avoid common
problems that often stand in the way of recovery,and to help turn plans into constructive action.
Witt O'Brien's has used its staff of disaster recovery experts,and their combined technical expertise
to ensure compliance with rules,guidelines and standards,as well as to address and resolve
problems before they stand In the way of recovery.
This approach has allowed Witt O'Brien's and our clients to come together with expertise that is
often more reliable and experienced than the personnel utilized by FEMA in the resolution of Public
Assistance program claims.The result is Project Worksheet packages that are professionally _.
documented to capture the maximum available funding,and appeals that are well thought out,
grounded in sound logic and reasoning,and which have an established basis in governing policies,
laws and regulations.
FEMA,FHWA,and NRCS Reimbursement Support
viii.)-FEMA,FHWA and NRCS reimbursement support . . < - -
As FEMA will not reimburse expenditures for the removal of debris or for permanent restoration
projects which are eligible for funding under any other federal or state disaster recovery grant
programs,it is imperative from the beginning of the response and recovery phases to track and
document costs accurately and separately-in particular for the FHWA Emergency Relief(ER)
Program.During pre-event planning meetings,Witt O'Brien's will work with the City to review
FEMA and FHWA guidelines for debris removal and permanent restoration and identify roadway
sections within the affected jurisdiction that are designated as part of the Federal Aid System.
During debris operations,our monitors would be supplied with maps which clearly delineate
Federal Aid System roads and would track first pass debris clearance and removal costs from these
roads carefully.Witt O'Brien's would provide a summary and backup documentation of FHWA-
eligible costs,sufficient to support ER Program debris removal and permanent restoration damages
and potential claims.
Staff Augmentation
ix.)Stair augmentation with experienced Public Assistance Coordinators and Project officers
Witt O'Brien's is prepared to staff the City's project at a level commiserate with the magnitude of
the disaster and the amount of recovery to be completed and presented for grant funding in the
event that funding becomes available.The amount of staffing provided will also be dependent upon
the availability and participation of personnel from various City departments responsible for both
the direct response and recovery activities and the oversight of those activities.Our typical grants
management structure lends to a Project Manager providing general oversight and high level
communication and issue resolution to the City with placement of a Public Assistance Coordinator
level team member directly reporting on a daily or as needed basis to the City's main representative
September 4,2014 Page 141
City of Pompano Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
■
for the grants recovery.Additional Project Officer level team members will be added as necessary to
supplement and provide detailed oversight of assessing damages,preparing scopes of work and
cost estimates and collection of appropriate supporting documentation.
Inspections and Damage Assessment
x.)Interim inspections,final inspections,supplemental Project Worksheet generation and final review
Witt O'Brien's can work with staff in the various city departments and their consultants to
determine exactly what the City has done or wants to do to address damages. Sometimes the best
solution is not to rebuild the facility as it was,but to improve it or pursue alternatives. With this
information in hand,we can work with city personnel to evaluate damaged facilities with an eye
toward identification of eligible damages and strategizing about ways to incorporate as many of the
related costs as possible to achieve the City's vision for recovery as it relates to that project. This
may even include the identification of opportunities to pursue code upgrades or the addition of •
Section 404 or 406 hazard mitigation funds to make the repaired facility less susceptible to
damages in the future. Witt O'Brien's will then help prepare the PWs for both large and small
projects (or can work with FEMA on their development),using City provided information and
documentation,so as to maximize reimbursement potential and to create documentation that is
less likely to result in unnecessary delays in payment from FEMA and the State of Florida.
Witt O'Brien's can also provide in-house building estimators and industrial specialists to complete
an inventory of business and personal property,including fixtures and equipment,and develop
specifications for the complete restoration and repair of all damaged facilities. These specifications
will include local labor and material costs as well as any issues resulting from code upgrades since
properties were constructed. Our experts will work with those of the insurance company from the
beginning of the adjustment process and with FEMA in order to determine potential issues and
resolve them as soon as possible. This early dialogue has the benefit of providing an opportunity
for our experts to build a relationship with all parties,perhaps encouraging rapid resolution to
future disputes.
Appeal Services and Negotiations
-it)Appeal services and negotiations
At first glance,it may seem that the appellate provisions of the Stafford Act and its implementing
regulations are so straightforward that outside expertise should not be essential to ensure that
eligible Public Assistance applicants receive all the benefits they are entitled to receive after
presidentially-declared emergencies and major disasters. However,the provisions of the Stafford
Act and Its implementing regulations provide a tremendous amount of discretion in interpretation.
Witt O'Brien's staff have years of experience at all jurisdictional levels implementing the provisions
of the Stafford Act.These provisions include sections 402 (General Federal Assistance),403
(Essential or Emergency-Assistance),404(Hazard Mitigation),406 (Repair,Restoration and
Replacement of Damaged Facilities),407 (Debris Removal),422 (Simplified Procedure),423
(Appeals),and 424(Dates of Eligibility)of the Stafford Act.In addition,the regulations
implementing these Public Assistance-related provisions of the Stafford Act are lengthy and
complex.
September 4,2014 Page 142
City of Pompano Beach,Ff. WITT 10'BRIEN5S
Disaster Recovery Management Services
In order to provide comprehensive advice and assistance relating to the Public Assistance program,
an Appeals Specialist must be thoroughly knowledgeable about the entire Stafford Act and all of its
implementing regulations,and must take on the responsibility of informing applicants about the
appeals process so that all parties understand their roles and responsibilities,and have an
appreciation for related timelines.Our comprehensive knowledge of and experience in
implementing the Public Assistance program uniquely qualifies us to provide advice and assistance
to the City,its political subdivisions,and eligible private nonprofit organizations,in the course of
appellate activities relating to the Public Assistance program.
After an appeal is prepared,the Appeals Specialist will be involved in supporting the City with the
review of the appeal that is filed,and assist with the development of supplemental analysis that will
accompany the appeal when it is sent to FEMA for consideration.The Witt O'Brien's approach to
this task is again to involve the team- Public Assistance Program Assistance Liaisons,Technical
Assistance Liaisons,and the City staff-in the effort so that all angles are covered and the strongest
possible case can be assembled.To the extent that the appeal is supportable,the Appeals Specialist
will then utilize the City extensive legal and regulatory background to craft a response that
maximizes the likelihood of appeal approval.
Witt O'Brien's also takes the approach that every action of an Appeals Specialist may end up as a
consideration in the appeals or arbitration processes,and may impact the eventual outcome.
Reconstruction and Planning
xii.)Reconstruction and long-term infrastructure planning
Recovery is highly complex,often taking months or years to implement and can consume the time
and energy of existing staff. Witt O'Brien's helps the City and its stakeholders organize and plan for
recovery. Our experience with developing and implementing long-term recovery plans allows the
community's planning efforts to result in more complete and effective reconstruction and recovery.
Final Review
Final review of all emergency and permanent work performed
Witt O'Brien's will produce a final-After Action Report°for all response and recovery activities we
actively assist the City with related to the disaster. The debris operations team anticipates being
able to provide a report within thirty days of the completion of debris removal operations
(including closure and remediation of the temporary debris management sites).This report will be
a comprehensive lessons learned"overview of the debris project from start-up to site closures,and
will detail major elements of the project,highlight successes and issues encountered,quantify the
final amount of debris by type,assess response and recovery performance and make
recommendations for future events and debris management planning efforts.This report will serve
as the basis for subsequent coordination and planning meetings. The timeframe to report on the
permanent restoration and FEMA recovery process will vary based on the magnitude of the disaster
and may be further out in the process when the work is near completion and the full extent of the
financial recovery is known.
September 4,2014 Page 143
City of Pompano Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
4. Cost Proposal
Each Proposer must complete and submit the Cost Pioposal Form/Fee Schedule included herein The Cost Proposal
4) will be evaluated on the hourly rates submitted on the cost proposal form for the labor positions listed.All non-labor
projected costs will be billed to the City at cost,without markup: Supporting documentation must be submitted for
such-expenses - -
The completed Cost Proposal Form/Fee Schedule is contained below and an additional page of
°Other Suggested Positions"is presented on the following page.
COST PROPOSAL FORM/FEE SCHEDULE
Estimated Hourf
Positions Monthly Hours y
(1) Rate
Project Manager 80 $68.00
Operations Managers 160 $58.00
GIS Analyst 16 $50.00
Field Supervisors 670 $49.00
Debris Site/Totter Honors 390 $32.60
Environmental Specialist 18 $50.00
Project Inspectors(Citizen Drop-Off Site Monitors) 870 $32.50
Field Coordinators(Crew Monitors) 1740 $3250
Load Ticket Data Entry Clerks(QA/QC) 750 $25.00
BiRng/Invoico Analysts 40 $35.00
Data Manager 16 $55.00
Public Assistance Coordinator eo $115.00
FEMp/FHWASpec®Bst 40 $98.00
NOTE
(1)Estimated hours are NOT intended to represent the actual contract amount,but are
an estimate of a typical work month and will be used for the sole purpose of evaluating
proposals.
September 4,2014 Page 144
City of Pompano Beach,FL wirr I O'BRIE'S
Disaster Recovery Management Services
Other Suggested Positions
Hourly
Position Rate
Grants Project Manager $168.00
Senior Grant Management Consultant $137.00
Hazard Mitigation Specialist $137.00
Senior Planner $160.00
Planner $120.00
Senior Insurance Specialist $150.00
Insurance Resolution Specialist $150.00
•
Insurance Estimator $135.00
Office/Clerical $ 25.00
September 4,2014 Page 145
City of Pompano Beach, e �NITT O'BRIEN s
Disaster Recovery Management Services
5. Attachments
Insert proof of being licensed to do business in the State of Florida.A printout from the Florida Department of State
5) sunbiz website is acceptable '(httpi//seardisunbtz.org/Inquiry/CorporationSearcb/BFName)and any other;
attachments pertinent to your response:
The following attachments are provided in this section:
• Witt O'Brien's State of Florida Certificate of Status
• 2010 State of Florida Certification to Do Business
• 2014 State of Florida Change of Name Acknowledgement
•
.0 •
September 4,2014 Pagel 46
City of Pompono Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
State of Florida
Department of State
I certify from the records of this office that WITT OBRi6NS LLC is a
Delaware limited liability company authorized to transact business in the State
of Florida,qualified on July 14,2010.
The document number of this limited liability company is M10000003124.
1 further certify that said limited liability company has paid all fees due this
office through December 31,2014,that its most recent annual report was filed
on April 9,2014,and its status is active.
I further certify that said limited liability company has not filed a Certificate of
Withdrawal.
Wm ander av hand and Me
Great Seal of t e State of brtda
at Tallahassee,the Capital,this
the 71nnce-fowt day of April,
2014
L,,ma�y. �'' 4
�j t4I. 1rY1
41 •
ft1`>'3lr if J
Secretary of State
Anthnantka Im.CUr983674749
To aathntkate thta ee tlaeate vtdt the Weedy dte,nter this
ID,and dm fobs.the lutneriew displayed.
htlpaJ/daeanahlsorgkerbothver.htmt
•
September 4,2014 Pagel 47
City of Pompano
eryManBeach,PL WITS I O'BRIEN'S
Disaster Recovery Management Services
850-617-6381 7/15/2010 8:52:08 AM PAGE 1/001 Fax Boner
�r£rT
July 15, 2010 `}
FLORIDA DEPARIMEQ{T OF STATE
MITT GROUP HOLDINGS, LLC AtvimofCupo'sGom
1501 N STREET NH, 5TH FLOOR
WASHINGTON, DC 20005
Qualification documents for WITT GROUP HOLDINGS, LLC were filed on
July 14, 2010, and assigned document number 11100000031.24. Please refer to
this number whenever corresponding with this office.
Your Limited liability company is now qualified and authorised to transact
business in Florida as of the file date.
This document was electronically received and filed under TSB audit number
H10000161025.
A limited liability company annual report/uniform business report will be
due this office between January 1 and May 1 of the year following the
calendar year of the file date. A Federal Employer Identification (PEI)
number will be required before this report can be filed. If you do not
already have an FEI number, please apply NOW with the Internal Revenue by
calling 1-800-829-4933 and requesting form ES-4.
be aware if the limited liability company address changes, it is
the responsibility of the corporation to notify this office.
Should you have any questions regarding this matter, please contact
thisoffice at the address given below.
Carolyn Lewis
Regulatory Specialist II
Registration/Qualification Station
Division of Corporations Letter Number: 010A00017175
P.O Madill-Tallehsssee,Floods.32314
September 4,2014 Page 148
City Beach,
D WITT 1O'BRIEN'S
Disaster Recovery Managemea nt Services
850-817-8381 1/10/2013 8:52:14 AN PAGE 1/001 Fax Server
.Tt
"v< ✓sl:
1? r-
Jaavazy 10, 2013 - C
FLORIDA DEPARTMENT OP STATE
NITT O'BRIEN'S LLC Div�nofCorporatioss
1501 M STREET NW, 5TH FLOOR
RASHINGTON, DC 20005
Re: Document Number N10000003124
The Amendment to the Application of a Foreign Limited Liability Company
for RITT GROUP HOLDINGS, LLC which changed its name to MITT O'BRIEN'S LLC,
a Delaware limited liability company authorized to transact business in
Florida, was filed on January 8, 2019.
This document was electronically received and filed under FAX audit number
H13000005575.
Should you have any questions regarding this matter, please telephone
(850) 245-6051, the Registration Section.
Neysa Culligan _
Regulatory Specialist II
Division ofCorporation Letter Number: 813A00000709
P.O B0X6327-Tallahassee,Florida 32314
J
September 4,2014 Page 49
City of Pompano Beach,FL IVITT O'BRIEN'S
•
Disaster Recovery Management Services
COVER LETTER
TO: Registration Section
Division of Corporations
Win Gronp Readings,LLC
SUBJECT: .
Name of Foreign Limited liability Company
Dear Sir or Madam
The enclosed application,certificate and feels)are submitted for filing.
Please return all correspondence concerning this matter to the following:
Naha Weinman
Name of Person •
Win O'&ice;LLC ..
Firm/Company
1501 M Sueet NW,5th Floor
Address
Washington,DC 20005
City/State and Zip Coda
mwi am:Owinassocuescom
E-mall address:(to be used for future annual report notification)
For further information concerning the matter,please call:
Nathan Weinman N f 202 5 585-MS0
Name of Person Area Code&Daytime Telephone Number
STREET/COURIER ADDRESS: MAILING ADDRESS:
Registration Section Registration Section
Division of Corporations Division of Corporations
Clifton Building P.O.Box 6327
2661 Executive Center Circle Tallahassee,Florida 32314
Tallahassee.Florida 32301
•
Enclosed b a cheek for the following emoting:
0 525 Filing Fee O 430 Filing Fee& 0 S55 Filing Fee& O 560 Filing Fee,
Certificate of Status Certified Copy Certificate of Status&
Certified Copy
R .Imam a).Oar*Aft
Z. S.
September 4,2014 Page 150
City oePompano Beach,nageme WITT O'BRIEN'S
Disaster Recovery Management Services
•
APPLICATION BY FOREIGN LIMITED LIABILITY COMPANY TO FILE
AMENDMENT TO APPLICATION FOR AUTHORIZATION TO TRANSACT
BUSINESS IN FLORIDA
SECTION I(1-3 must be completed)
I. Name of limited liability company as it appears on the records of the Florida Department of
State: Wm Group Holdep.LLc
2. Jurisdiction of its organizations Maroc
3. Date authorized to do business in Florida: 0704/7010
SECTION 11(4.7 complete only the applicable changes)
4. If the amendment changes the name of the limited liability company,when wen the
change effected under the laws of its jurisdiction of organization? I1510012
S. New name of the limited liability company i1tO&ka .tt.c
(an eed a469Jmlof woos Cbepaq,••LLC.•or so-G7
(If name unavailable,enter alternate name adopted for the purpose of transacting business in
Florida and attache Dopy of the written consent of the managers or managing members adopting
the alternate name.The alternate name must end with°Limited Liability Company,"
or°LLC.•)
6. If Oat amendment changes the period of duration,indicate new period of duration:
7. If the amendment changes the jurisdiction of orgenizatiao,indicate new jurisdiction:
•
& If the amendment corrects any false statement,Skate the statement being corrected and the
correction:
9. Attached is an original certificate,no more than 90 days old,evidencing the aforementioned
amendment(,), duly authenticated by the official having custody of records in the jurisdiction
under the law of which this entity B organized.
//a//t //Xmr en
oroenuSroofa menkr
Junes Leo wen
Trend or printed roma of dine/
Filing Fee: $25.00
"a.W.139341IMPCTIIIMobssee0.1.1
September 4,2014 Page 151
Cityof-Pompano Beach,FL WITT O'BRIEms
Disaster Recovery Management Services
.(Delaware PAGE 1
'Tie first State
Z, JEFFREY N. BULLOCK, SECRETARY OP STATE OF THE STATE OP
DELAWARE, DO HEREBY CERTIFY TEAT TEE SAID "MITT GROUP HOLDINGS,
LLC", FILED A CERTIFICATE OF AMENDMENT, CHANGING ITS HAMS TO
"HITT O'BRIEN'S, LLC", THE THIRTY-FIRST DAY OF DECEMBER, A.D.
2012, AT 1:02 O'CLOCK P.M.
AND I DO HEREBY FURTHER CERTIFY THAT THE EFFSCTIFE DATE OF
TEE AFORESAID CERTIFICATE OF AMENDMENT IS TEE THIRTY-FIRST DAY
OP DECEMBER, A.D. 2012.
I lit Prefrey W.Stk.Secretary of Saw
4747719 8320 ;i1I-iI
C , RUTAE! ION: 0116490
1(3(�0011172 DATE: 01-03-13
•t c.q,.6•1,6rflt• r flub 1""
•.ywr/an r.rLfN
September 4,2014 Page 152
City of Pompano Beach,FL \Alin 0,BRIEN'S
Disaster Recovery Management Services
6. Initialed City Documents or Forms
61 : The RFP Proposal Signature.Page must be completed,signed and returned.Proposer should return all RFP pages,
initialed where indicated,as wella`s`any required addendum acknowledgement tome. - -
The following documents are included in this section:
• Proposal Signature Page
• Vendor Certification Regarding Scrutinized Companies List
• RFP Pages Initialed
o Cover Page
o RFP Pages 1-18
o Addendum 1
September 4,2014 Page 153
City of Pompano Beach, FL WITT O'BRIEN'S
Disaster Recovery Management Services
PROPOSAL SIGNATURE PAGE
RFP E-6714,Disaster Recovery Management Services -
To: The City of Pompano Beach,Florida
The below signed hereby agrees to furnish the proposed services under the terms stated
subject to aU instructions,terms,conditions, specifications,addenda,legal advertisement, end
conditions contained in the RFP. I have read the RFP and al attachments, Including the
specifications,and fully understand what Is required. By submitting this signed proposal,I w01
accept a contract if approved by the City and such acceptance covers all terms,conditions,and
specifications of this proposal. -
Proposal submitted by:
Name(printed) Donald Costanzo Title Senior Vice President
Company(Legal Registered) Win O'Brienk LLC
Federal Tax Identification Number 27-2783923
Address 1501 M Street NW Sib Floor
Clty/Stateizlp Washineton,DC 20005
Telephone No. 20 -585-07 Fax No. 202-585-0792 {,
Signature d_ 1 Date Y )A`l
Addendum Ackmnledgment -.Proposer acknowledges that the following addenda have been
received and are Included In hlslher proposal
Addendum No. —L Date Issued Y/-9c9/4
RFP E67-14 Page 17 _Initial
•
September 4,2014 Page 54
City of Pompano
ryManaBeach,FL �NITT O'BRIEN'S
Disaster Recovery Management Services
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
Respondent Vendor Name: Win O'Brieo's,LLC
Vendor FEIN: 27-2783923
Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for
goods or services over$1,000,000,that are on either the Scrutinized Companies with Activities
In Sudan List or the Scrut'snized Companies with Adivites In the Iran Petroleum Energy Sector
Ust cc Is engaged in business operations In Cuba or Syria.
As the person authorized to sign on behalf of Respondent I hereby certify that the company
identified above Is not fisted on either the Scrutinized Companies with Activities in Sudan List or
•
the Scrutinized Companies with Activities In the Iran Petroleum Energy Sector List or is
engaged in business operations In Cuba or Syria. I understand that pursuant to section
287.135, Florida Statutes,the submission of a false lion ay subject company to civil
penalties,attomey'e fees,and/or costs. \
Certified By.
v V
Authorized Signature Print Name and Title: Donald ,Senior Vice President
RFP E-67-I4 Page 18 Initial
September 4,2014 Page 155
City of Pompano Beach,FL WITT I O'BRIEN'S
Disaster Recovery Management Services
purr
tozwy..eisci .
tfl$ -
i a
®
Florida's Warmest Welcome
CITY OF POMPANO BEACH
REQUEST FOR PROPOSALS
E-67-14
DISASTER RECOVERY MANAGEMENT SERVICES
RFP OPENING: September 4, 2014, 2:00 P.M.
PURCHASING OFFICE
1190 N.E. 3RD AVENUE, BUILDING C (Front)
POMPANO BEACH, FLORIDA 33060
cl
. - , . _ ,
September 4,2014 Page 156
City of Pom ano Beach, FL WITT O'BRIEN'S
Disaster Recovery Management Services
August 7,2014
CITY OF POMPANO BEACH,FLORIDA
REQUEST FOR PROPOSALS
E-87-14
Disaster Recovery Management Services
The City is seeking proposals from qualified firms to provide disaster recovery management
services to the City on a stand-by basis.
The City will receive sealed proposals until 2:00 p.m.(local), September 4, 2014, h the City's
Rrchasing Office, 1190 N.E. 3rd Avenue, Building C, Pompano Beach, Florida, 33060.
E-malled or faxed proposals will not be acceptable.
Introduction
The City requires disaster recovery management services to support the oversight and
management of debris recovery contractors, emergency planning, training and public
assistance consulting services as outOned below.As such,the Consultant should be capable of
prodding a range of related amnion as needed and ordered by the City. Other services may
include, but are not limited to, facltating communication with FEMA. FHWA, the State of
Florida and other state and federal agencies,coordination with state Insurance representatives,
pm-event planning,and post-event reconstruction,grant funding,and reimbursement services.
1. Scope Of SeMces
A. Disaster Debris Monitoring Services-The selected firm win be expected to
provide disaster debris monitoring services to Include debris generated from the
public rights-of-way,private property.drainage areas/canals,waterways,and other
public,tangible,or designated areas. Specific services may include:
L Coordinating daily briefings,work progress,staffing,and other key items with
the sty.
L Selection and permitting of TASKS locations and any other
pemdtting/regulatory Issues as necessary.
El. Schedtlkg work for all team members and contractors on a daily basis.
Iv. Hiring,scheduling,and managing field staff.
v. Monitoring recovery contractor's operations and makingfimplementirg
recommendations to improve efficiency and speed up recovery work.
vl Assisting the City with responding to pubEc concerns and comments.
vii. Certifying contractor vehicles for debris removal using methodology and
documentation practices appropriate for contract monitoring.
via Entering load tickets into a database application.
Ix. Digitization of source documentation(such as load tickets).
x. Developing daily operational reports to keep the City Informed of work
progress.
xi. Development of maps,GIS applications,eta as necessary.
RFP E-67-14 Page 1 t;'" Initial
September 4,2014 Page I 57
City oj Pompano
ryMBeach, e �VIT`T O'BRIEN'S
Disaster Recovery Management Services
B. Emergency Management Planning and Training - As directed by the City, the
Consultant shall provide:
I. Comprehensive emergency management plans(e.g.COOP,EOP)to include
plan development review,and revisions.
ii. Comprehensive mitigation programs to include development of mitigation
plan(s),staff training,cost benefit analysis,project management
environmental review and staff augmentation.
iii. Development of a debris management plan—including identification of an
adequate number of TDSRS locations. Staff training as necessary.
W. Procurement assistance for debris removal contractors and other services as
requested.
v. Project management to bokde the formulation and management of
permanent work projects,task force management,and City Commissions,
•
Boards and Panels.
vi. Technical support and assistance In developing public Information.
vit. Other training and assistance as requested by the City.
vifi. Other reports and data as required by the City.
be Other emergency management and consulting services identified and
required by the City.
C. Public Assistance Consulting Services-As directed by the qty,the
consultant shall provide:
L Identification of eligible emergency and permanent work(Category A-G)
IL Damage Assessment
IS Assistance In attaining Immediate Needs Funding;
iv. Prioritization of recovery workload;
v. Loss measurement and categorization;
N. Insurance evaluation,documentation adjusting and settlement services;
vii. Project Worksheet generation and review,
viii. FEMA,FHWA and MRCS relmbursemem support;
ix. Staff augmentation with experienced Pubic Assurance Coordnators and
Project Officers;
x. Interim Inspections,final inspections,supplemental Project Worksheet
generation and final review;
xL Appeal services and negotiations;
xii. Reconstruction and long-term infrastructure planning;and
xiu. Final review of all emergency and permanent work performed.
2. Tasks/Deliverables
Specific tasks endlor deliverables are as outlined in the scope of services above.
3. Term of Contract
The proposed stand-by contract will be for a term of five(5)years.
4. Small Business Enterprise Program
The Pompano Beach City Commission has established a voluntary Small Business
Enterprise(SBE)Program to encourage and foster the participation of Small Business
RFP E-67-14 Page 2 c'` initial
September 4,2014 Page 58
City of Pompano Beach,Fl WITT O'BRIEN'S
Disaster Recovery Management Services
Enterprises in the central procurement activities of the City. The City of Pompano
Beach is strongly committed to ensuring the participation of Small Business Enterprises
(SBE's) as contractors and subcontractors for the procurement of goods and services.
The definition of a SBE, for the purpose of the City's voluntary program, is taken from
the State of Florida Statute 288.703(1).
As of the date of publication of this solicitation, a small business means an
independently owned and operated business concern that employs 200 or fewer
permanent full-time employees and that, together with Its affiliates, has a net worth of
not more than $5 million or any firm based In Florida that has a Smal Business
Administration 8(a)certification. As applicable to sole proprietorships,the$5 million net
worth requirement shall include both personal and business Investments.
The City encourages all firms to undertake good faith efforts to identify appropriate
Small Business Enterprise partners. Sources of Information on certified Small Business
Enterprises Include the Broward County Small Business Development Division, the
State of Florida Office of Supplier Diversity, South Florida Water Management District, -
and other agendes throughout the State. The City Includes links to these orgarizatlons
from the City's website www.pompanobeachf.aov. Please Indicate in your response If
your frm Is a certified Small Business Enterprise.
Please note that,while no voluntary goals have been established for this
solicitation,the City encourages small business participation In all of its
procurements.
5. Local Business Program
On Mardi 23, 2010. the City Commission approved a Resolution establishing a Local
Business Program, a policy to Increase the parlldpatlon of City of Pompano Beach
businesses In the City's procurement process.
You can view the list of City businesses that have a current Business Tax Receipt on the
City's website, and locate local fums that are available to perform the work required by
the bid specifications. The business information, sorted by business use classification,
is posted on the webpage for the Business Tax Receipt Division:
pttoir oomaanobeschfl.govfpmaes/deomtment directory/devdoament services/business I
ex receipt division/business tax receipt division.html.oho
Please note that,while no voluntary goals have been established for this
solicitation,the City encourages Local Business participation In all of Its
procurements.
& Required Proposal Submittal
$ubmIsslonlFormat Requirements
Submit one(1)original unbound and five(5)bound copies of the proposal. AD copies
will be on 8 W x 11' plain white paper, typed, and signed by an authorized
representative who is able to contractually bind the Proposer. In addition, Proposers
must submit one(1)original copy of the Proposal on electronic media in printable Adobe
N.
RIP E-67-I4 Page 3 '_Initial
• _. _ 4
September 4,2014 Page 159
City of Pompano Beach,FL WITT 10'BRIEN'S
Disaster Recovery Management Services
or Microsoft Word format(or other format approved by the City). Failure to adhere to
the submittal quantity criteria may result in the Proposal being considered non-
responsive.
Information to be included in the proposal: In order to maintain comparability and
expedte the review process,it is required that proposals be organized in the manner
specified below,with tabs or dividers between the sections:
Title page:
Show the project name and nunber, the name of the Proposers firm, address,
telephone number,name of contact person and the date.
Table of Contents:
include a clear identification of the material by section and by page.
Letter of Transmittal:
Briefly state the Proposet's understanding of the project and express a positive -
commitment to provide the services described herein. State the name(s) of the
person(s)who will be authored to make representations for the Proposer,their title(s),
office and E-mail addresses and telephone numbers. Please limit this section to two
pages.
Technical Proposal:
Elaborate responses beyond that sufficient to present a complete and effective
response to the solicitations are not desired and may be construed as an Indication of
the Proposer's lack of cost consciousness. If the paper bid must be bound by means
other than a staple,the City prefers that a three rig binder be used.Unless specifically
requested hi the solicitation,elaborate arw ork, corporate brochures,lengthy narratives,
expensive paper, spectated binding and other extraneous presentation materials are
neither necessary nor desired.
The following issues shall be fully responded to in your proposal in concise narrative
form. Each Issue should be referenced and be presented In the following order.
Tab 1:Qualifications of the Firm
A) Provide a description and history of the firm focusing on previous governmental
experience. Only past experience as the prune contractor with local governments
will be considered. Personal qualifications of staff with past debris monitoring
experience will be considered regardless of the actual tenure with the proposing
firm. The City will accept and consider proposals from all firms with professionals
that meet the qualifications defined in the Technical Proposal section of the RFP.
Resumes must be provided. State and federal contracts that do not reflect direct
contractual obligations to perform services on behalf of the sub-grantee will not be
considered to be past local government experience. Firm qualifications must
Include,at minimum,the folowing:
I. Recent experience demonstrating current capacity and current expertise
In debris removal,solid waste and hazardous waste management and
disposal.
ii. Documented knowledge and experience coordinating with Federal,State
RFP E-67-I4 Page 4 _lnitial
September 4,2014 Page 160
City of Pompano Beach,FL wITT O'BRIEN'S
Disaster Recovery Management Services
and Local emergency agencies.
Experience representing local governments with various state and federal
funding sources and reimbursement processes,including FEMA,FHWA,
and NRCS.
iv. Experience with special disaster recovery program management services
including private propertyfrightof-erdry(ROE)work,watanvays dean-up
and reimbursement,leaning tree and hanging limb removal,hazardous
material removal,vessel and vehicle recovery,asbestos abatement data
management,and hauler invoice reconciliation and contracting,and
FEMA appeals assistance.
v. Discussion of specific instances in the last ten (10) years whereby a
client's documentationirebmbursed amounts were challenged by a funding
agency and the frm or its personnel assisted in resoMng said disputes to
the advantage of the client Please indicate client name(s)and disaster
to which this may have related. In addition,please discuss Instances in
the last ten (10) years whereby you were engaged for the scope of
services herein, whereby a client may have been required to return
federal or state funding.
vi. Discussion of any litigation within the past five(5)years arising out of
your firm's performance as it relates to the scope of services being
solicited herein.
B) Provide at least five (5)references for which the firm has performed services over
the past 10 years,which are similar to the requirements in the Scope of Services.
Three (3) of the references shag be from local government entities that Include
hurricane debris monitoring experience InvoMng a minimum of 250,000 cubic yards
of debris. Provide the reference contact name, address,e-mail address, telephone
numbers end date of the contract.
Tab 2:qualifications of Staff
Provide an organizational chart, resumes, and summary of staff qualifications. Key
project staff(management staff including,but not limited to:protect manager,collection
and disposal operations managers, FEMA reimbursement specialist, data manager.
etc.)must be full time employees of the proposing firm and have experience,working for
the Proposer,In the following:
I Experience demonstrating current capacity and current expertise In debris
removal,solid waste and hazardous waste management and disposal. The
proposer must demonstrate experience managing hurricane debris
monitoring for at least two(2)local governments involving a minimum of
250,000 cubic yards of debris for each client.
II. Documented knowledge and experience of Federal,State and Local
emergency agencies,state and federal programs,funding sources and
reimbursement processes.
lii. Experience with special disaster recovery program management services
Including private property/right-of-entry(ROE)work,waterways dean-up and
reimbursement,sand recovery and beach remediation,leaning tree and
RFP E-67-14 Page 5 Initial
H .. ... _ ,
September 4,2014 Page 161
City of Pompano Beach,FL WITT 1O'BRIEN'S
Disaster Recovery Management Services
■
hanging limb removal,hazardous material removal,vessel and vehicle
recovery,asbestos abatement data management,and hauler invoice
reconciliation and contracting,and FEMA appeals assistance.
Tab 3:Technical Approach
Provide a description of the Proposer's approach to the project,to include startup
procedures/requirements,debris estimate methodology,analysis of debris recovery
operations and management of the debits recovery contractors,billing/invoices reporting
prnredures to FEMA and the qty.
Tab 4: Cost Proposal
Each Proposer must complete and submit the Cost Proposal FomdFee Schedule
•
Included herein. The Cost Proposal will be evaluated on the hourly rates submitted on
the form for the labor positions listed. All non-labor protected costs will be billed to the
City at cost without markup. Supporting documentation must be submitted for such
expenses.
COST PROPOSAL FORM/FEE SCHEDULE
Estimated
Hourly
Positions Monthly Hours Rate
(1)
Protect Manager 80 $ _
Operations Managers 180 $
GIS Analyst 10 $
Field Supervisors 870 $
Debris Site/Tower Monitors 390 $
Environmental Specialist 16 $
Project Inspectors(Citizen Drop-Off Site Monitors) 870 $ _
Field Coordinators(Crew Monitors) 1,740 $
Load Ticket Data Entry Clerks(ONOC) 750 $ _
Bi78ngilnvoice Analysts 40 $ _
Data Manager 18 $
Public Assistance Coordinator 80 $
FEMAIFHWA Specialist 40 $
NOTE
(1)Estimated hours are NOT Intended to represent the actual contract amount,but are
an estimate of a typical work month and will be used for the sole purpose of evaluating
proposals.
RFP E-67-14 Page 6 y—. Initial
September 4,2014 Page I 62
City of Pompano Beach,FL WITT 1O'BRIE'S
Disaster Recovery Management Services
The City uses a mathematical formula for determining allocation of cost points to each
responsive, responsible Proposer. The lowest, responsive, responsible Proposer .
receives the maximum allowable points. When using this formula, a Proposer that
submits a cost or fee which is two times greater than the cost/fee of the lowest
responsive,responsible Proposer,shall result in receiving we points for cost.
REGARDING PRICE:The firm providing the lowest cost to the City shall receive the
maximum number of Cost Proposal points.Points shall be awarded to other proposers
In the following manner.
2n°Lowest Proposer:
2"1 lowest cost—lowest cost=X
X divided by lowest cost=Y
Y times the total number of cost points=Z
Total number of cost points—2=points assigned to 2nd Lowest
Example: ..
Lowest cost=$1000 2=d lest cost=51250 Total available paints=15
1250—1000=250
250/1000=.25
.25x15=3.75
15—3.75=1125 points to 2`4 lowest bidder
Tab 5:Attachments
Insert proof of being licensed to do business In the State of Florida. A printout from the
Florida Department of State sunblz webstte is acceptable—
and any other
attachments pertinent to your response.
Jab 5: Initialed City Documents or Forms
The RFP Proposal Signature Page must be completed,signed and returned. Proposer
should return all RFP pages, initialed where indicated, as well as any required
addendum acknowledgement forms.
YOUR OVERALL SCORE DEPENDS ON
HOW THESE ITEMS ARE ADDRESSED.
IF LITTLE OR NO INFORMATION IS PROVIDED,
YOUR PROPOSAL SHALL NOT
BE FAVORABLY CONSIDERED.
RFP E-67-14 Page 7 1m�' Initial
September 4,2014 Page 163
City of Pompano Beach,FL wITT I O'BRIEN'S
Disaster Recovery Management Services
•
7. Insurance
•
The Insurance described herein reflects the insurance requirements deemed necessary
for this contract by the City. It is not necessary to have this level of Insurance In effect
at the time of submittal, but certificates Indicating that the Insurance is currently canted
or a letter from the Carrier indicating upgrade ability will speed the review process to
determine the most qualified Proposer.
The successful Proposer(s)shall not commence operations until certification or proof of
Insurance,detailing terms and provisions of coverage,has been received and approved
by the City of Pompano Beach Risk Manager.
The following Insurance coverage shall be required.
a. Workers Compensation Insurance covering all employees end providing benefits as •
required by Florida Statute,Chapter 440,regardless of the size of the company(number
of employees). The Contractor further agrees to be responsible for employment control
and conduct of its employees and for any Injury sustained by such employees in the
course of their employment
b. Liability Insurance
1) Naming the City of Pompano Beach as an additional Insured,on General liability
Insurance only,in connection with work being done under this contract
2) Such Liability insurance shall Include the followIg checked types of insurance
and Indicated mWmum policy limits.
REP E-67-14 Page 8 L Initial
. . .
September 4,2014 Page 164
Disaster Recovery Management VUITT O'BRIEN'S
Dimster Recovery Menogement Services
LIMITS OF LIABILITY
each
Type of Insurance occurrence aggregate
GENERAL LIABILITY:MINIMUM$1,000,000 per OCCURRENCE/$2,000,000 AGGREGATE
•Racy to be written on a claims incurred basis
XX comprehensive form
XX premises•operations bodily injury
XX explosion&collapse
hazard property damage
XX underground hazard
XX products/completed
operations hazard bodily Injury and _
XX contractual instirance property damage
XX broad form properly combined
damage
XX independent contractors
XX personal Injury personal Injury
AUTOMOBILE LIABILITY:MINIMUM$1,000,000 per OCCURRENCE/$2,000,000
AGGREGATE
bodily Injury
(each person)
bodily Injury
XX comprehensive form (each accident)
XX owned property damage
XX hired bodily injury end
XX non-owned property damage
combined
REAL&PERSONAL PROPERTY
comprehensive form Consultant must show proof they have this coverage.
EXCESS LIABILITY
bodily Injury and
XX umbrella form property damage
XX other than umbrella combined $2,000,000. $2,000,000.
XX PROFESSIONAL LIABILITY $1,000,000. $1,000,000.
•Poky to be written on a claims made basis
RFPE-67-14 Page 9 Irk— Initial
September 4,2014 Page 1 65
City of Pompano Beach,FL WITT I O'BRIEN'S
Disaster Recovery Management Services
The certification or proof of insurance must contain a provision for notification to the City
thirty(30)days In advance of any material change In coverage or cancellation.
The successful Proposer shall furnish to the City the certification or proof of Insurance
required by the provisions set forth above,within ten(10)days after notification of award
of contract
8. Selection/Evaluation Process
A Selection/Evaluation Committee will be appointed to select the most qualified firm(s).
The Selection/Evaluation Committee will present their findings to the City Commission.
Proposals will be evaluated using the hollowing criteria.
criteria Point Ranee •
1. Qualifications and Experience 040
Fuze&Staff qualifications and previous related work experience in the -
subject area.Demonstrates a dear understanding of scope of work
and other technical or legal issues related to the project.History of any
litigation within the past five(5)years arising out of your fir's
performance It relates to the scope of seMces bekg solicited
herein.
2. References 0-5
History and performance of fimJproject team on skr0ar projects.
References and recommendations from previous dents.
3. Technical Approach 0.25
Firm's technical approach to perform scope of services requested to
include procedures,methodologies,resources,systems etc.
4. Cost 0.30
Including the overall project-task budget and itemized cost
breakdowns.
Total 0.100
The Committee has the option to use the above coterie for the Initial ranking to short-list
Proposers and to use an ordinal ranking system to score short-listed Proposers
following presentations(if deemed necessary)with a score of'1'assigned to the short-
fisted Proposer deemed most qualified by the Committee.
Each firm should submit documentation that evidences the firm's capability to provide
the services required for the Committee's review for shed listing purposes. After an
Initial review of the Proposals, the City may invite Proposers for an Interview to discuss
the proposal and meet firm representatives, particularly key personnel who would be
assigned to the project Should interviews be deemed necessary, It is understood that
the City shall Incur no costs as a result of this inteMew, nor bear any obligation in
further consideration of the submittal.
RFP E-67-14 Page 10 L laitial
September 4,2014 Page)66
City of WITT O'BRIEN'S
Disaster Recovery Management Services
When more than three responses are received, the committee shall furnish the City
Commission (for their approval)a fisting, in ranked order,of no fewer than three firms
deemed to be the most highly qualified to perform the service. If three or less firms
respond to the RFP,the list will contain the ranking of all responses.
The City Commission has the authority to (including, but not limited b) approve the
recommendation; reject the recommendation and direct staff to re-advertise the
sofidtatbn;or, review the responses themselves and/or request oral presentations and
determine a ranking order that may be the same or different from what was originally
presented to the City Commission.
9. Hold Harmless and Indemnification
Proposer covenants and agrees that It will indemnify and hold harmless the City and all
of its offerers, agents, and employees from any claim, loss, damage, cost, charge or
expense arising out of any act, action, neglect or omission by the Proposer, whether -
direct or Indirect, or whether to any person or property to which the City or said parties
may be subject, except that neither the Proposer nor any of its subcontractors will be
liable under this section for damages arising out of Injury or damage to persons or
property directly caused by or resulting from the sole negligence of the City or any of its
officers,agents or employees.
10. Retention of Records and RIght to Access
The selected firm shall maintain during the term of the contract all books of account,
receipt invoices,reports and records in accordance with generally accepted accounting
practices and standards. The form of all records and reports shall be subject to the
approval of the City's Internal Auditor. Recommendation for changes, additions, or
deletions by the City's Internal Auditor must be complied with by the selected firm. The •
City's Internal Auditor must be permitted during normal business hours to audit and
examine the books of account, reports, and records relating to this contract The
selected firm shall maintain and make evaiable such records and files for the duration of
the contract and retain them until the expiration of three years after final payment under
the contract
11. Communications
No negotiations, decisions, or actions shall be initiated or executed by the firm as a
result of any discussions with any City employee. Only those communications. which
are N writing from the City, may be considered as a duly authorized expression on
behalf of the City. In addition, only communications from firms that are signed and in
writing will be recognized by the City as duly authorized expressions on behalf of firms.
12. No Discrimination
There shall be no discrimination as to race,sex,color,age,religion,or national origin in
the operations conducted under any contract with the City.
13. independent Contractor
RFP E-67.14 Page 1 I GC initial
September 4,2014 Page 167
City Pompano Beach,FL wiTT ( 0 TRIEN'S
Disaster aster Recovery Management Services
The selected firm will conduct business as an Independent contractor under the terms of
this contract. Personnel services provided by the fvm shall be by employees of the firm
and subject to supervision by the firm,and not as officers,employees,or agents of the
City. Personnel policies, tax responsibilities, social security and health insurance,
employee benefits, purchasing policies and other similar administrative procedures
applicable to services rendered under this agreement shall be Rase of the fine.
14. Staff Assigned
The City of Pompano Beach reserves the right to approve or reject, for any reasons,
Proposer's staff assigned to this project at any time. Background checks may be
required.
15. Contract Terms
The contract resulting from this RFP shall Include, but not be limited to the following
terms:
The contract shall Include as a minimum, the entirety of this RFP doaanent, together
with the successful Proposer's proposal. Contract shall be prepared by the City of
Pompano Beach City Attorney.
If the City of Pompano Beach defends any claim, demand,cause of action,or lawsuit
arising out of any act,action,negligent ads or negligent omissions,or willful misconduct
of the contractor, Its employees, agents or servants during the performance of the
contract, whether directly or indfrectly, contractor agrees to reimburse the City of
Pompano Beach for al expenses,attorneys fees,and court costs Incurred in defending
such claim,cause of action or lawsuit
16. Waiver
It is agreed that no waiver or modification of the contract resulting from this RFP,or of
any covenant, condition or fandation contained In It shall be valid unless It Is In writing
and duty executed by the party to be charged with It,and that no evidence of any waiver
or modification shall be offered or received In evidence in any proceeding,arbitration,or
ifigalon between the parties arising out of or affecting this contract, or the right or
obligations of any party under it, bless such waiver or modification Is In writing, duly
executed as above. The parties agree that the provisions of this paragraph may not be
waived except by a duly executed writing.
17. Survivorship Rights
This contract resulting from this RFP shall be binding on and inure to the benefit of the
respective parties and their executors, administrators, heirs, personal representative,
successors essors and assigns.
18. Termination
RFP E-67-14 Page I2 t"initial
September 4,2014 Page 168
City of Pompano Beach,FL WITT 0'BRIEN'S
Disaster Recovery Management Services
The contract resulting from this RFP may be terminated by the City of Pompano Beach
without cause upon providing contractor with a least sixty(60)days prior written notice.
Should either party fall to perform any of Its obligations under the contract resulting from
this RFP for a period of thirty(30)days atter receipt of written notice of such failure,the
non-defaulting part will have the right to terminate the contract immediately upon
delivery of written notice to the defaulting part of Its election to do so. The foregoing
rights of termination are in addition to any other rights and remedies that such party may
have.
19. Manner of Performance
Proposer agrees to perform its duties and obligations under the contract resulting from
this RFP in a professional manner and in accordance with all applicable local, federal
and state laws,rules and regulations.
Proposer agrees that the services provided under the contract resulting from this RFP -
shall be provided by employees that are educated, trained and experienced, certified
and licensed In all areas encompassed within their designated duties. Proposer agrees
to furnish the City of Pompano Beach with all documentation,certification,authorization,
license, permit, or registration currently required by applicable laws or rules and
regulations. Proposer further certifies that it and its employees are now In and will
maintain good standing with such governmental agencies and that it and Its employees
will keep all license, permits, registration, authorization or certification required by
applicable laws or regulations in full force and effect during the term of this contract.
Failure of Proposer to comply with this paragraph shall constitute a material breach of
contract
20. Acceptance Period
Proposals submitted In response to this RFP must be valid for a period no less than
ninety(90)days from the closing date of this solicitation.
21. RFP Conditions and Provisions
The completed and signed proposal (together with all required attachments) oust be
returned to City on or before the time and date stated herein. All Proposers, by
submission of a proposal,shall agree to comply with all of the conditions,requirements
and instructions of this RFP as stated or Implied herein. All proposals and supporting
materials submitted will become the properly of the City.
Any alteration, erasure, or interlineations by the Proposer In this RFP shall constitute
cause for rejection. Exceptions or deviations to this proposal may not be added after
the submittal date.
All Proposers are required to provide all Information requested in this RFP. Failure to do
so may result in disqualification of the proposal.
The City reserves the right to postpone or cancel this RFP,or reject all proposals,if In
its sole discretion it deems it to be in the best Interest of the City to do so.
RFP E-67-I4 Page 13 _ Initial
September 4,2014 Page 169
City of Pompano
esyManBeach, FL WITT O'BRIEN'S
Disaster Recovery Management Services
The City reserves the right to waive any technical or formal errors or omissions and to
reject all proposals, or to award contract for the items herein, in part or whole, If it is
determined to be in the best interests of the City to do so.
The City shall not be liable for any costs 'incurred by the Proposer In the preparation of
proposals or for any work performed in connection therein.
22. Standard Provisions
a. Governing Law
My agreement resulting from this RFP shall be governed by the laws of the
State of Florida, and the venue for any legal action relating to such agreement
will be in Broward County,Florida.
b. Conflict Of Interest
For purposes of determining any possible conflict of interest, each Proposer
must disclose if any City employee Is also an owner, corporate officer, or an
employee of the firm. If any City employee is an owner,corporate officer, or an
employee, the Proposer must fie a statement with the Broward County
Supervisor of Elections pursuant to§112.313.Florida Statutes.
c. Drug Free Workplace
The selected firm(s) wit be required to verify they will operate a 'Drug Free
Workplace'as set forth In Florida Statute,287.087.
d. Public Entity Crimes
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a proposal on a contract to
provide any goods or services to a public entity,may not submit a proposal on a
contract with a public entity for the construction or repair of a pubic building or
public work,may not submit proposals on leases of real property to public entity.
may not be awarded or perform work as a contractor,supplier,subcontractor,or
consultant under a contract with any public entity,and may not transact business
with any public entity in excess of the threshold amount provided in Florida
Statute, Section 287.017,for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor UsL
e. Patent Fees,Royalties,And Licenses
If the selected Proposer requires or desires to use any design, trademark,
device,material or process covered by letters of patent or copyright,the selected
Proposer and his surety shall indemnify and hold harmless the City from any and
all claims for infringement by reason of the use of any such patented design,
device, trademark, copyright, material or process In connection with the work
agreed to be performed and shall Indemnify the City from any cost, expense,
RFP E47-14 Page 14 Li- Initial
September 4,2014 Page I 70
City of Pompano Beach,FL WITT O'BRIEN'S
Disaster Recovery Management Services
royalty or damage which the City may be obligated to pay by reason of any
infringement at any time during or after completion of the work.
f. Permits
The selected Proposer shall be responsible for obtaining all permits, licenses,
certifications, etc., required by federal, state, county, and municipal laws,
regulations, codes, and ordinances for the performance of the work required in
these specifications and to conform to the requirements of said legislation.
g. Familiarity With Laws
It is assumed the selected firm(s)will be familiar with all federal, state and local
laws, ordinances, rules and regulations that may effect Its services pursuant to
gds RFP. Ignorance on the part of the firm will in no way relieve the firm from
responsibility.
h. Withdrawal Of Proposals
A firm may withdraw its proposal without prejudice no later than the advertised
deadline for submission of proposals by written communication to the General
Services Department, 1190 N.E. 34 Avenue, Building C, Pompano Beads,
Florida 33080.
i. Composition Of Proiect Team
Firms are required to commit that the principals and personnel named in the
proposal will perform the services throughout the contractual term unless
otherwise provided for by way of a negotiated contract or written amendment to
same executed by both parties. No diversion or substitution of principals or
personnel will be allowed unless a written request that sets forth the
qualifications and experience of the proposed replacement(s)is submitted to and
approved by the City in writing.
J. Variances
While the City allows Proposers to take variances to the RFP terms,conditions,
and specifications, the material nature, number, and extent of variances taken
. will be considered in determining proposal responsiveness and in allocating
proposal evaluation points.
k. Invoicing/Payment
All invoices should be sent to City of Pompano Beach,Accounts Payable,P.O.
Drawer 1300,Pompano Beach,Florida,33081. In accordance with Florida
Statutes,Chapter 218,payment will be made within 45 days after receipt of a
proper invoice.
I. Public Records
RFP E-67-I4 Page I5 '1i_" initial
September 4,2014 Page 1 71
City of Pompano
ryManaBeach, FL �VITT 105BRIEN'S
Disaster Recovery Management Services
1. The City of Pompano Beach is a public agency subject to Chapter 119,
Florida Statutes. The Contractor shall comply with Florida's Public Records
Law. Specifically,the Contractor shall:
a. Keep and maintain public records that ordinarily and necessarily would be
required by the City In order to perform the service;
b. Provide the public with access to such public records on the same terms
and conditions that the City would provide the records and at a cost that
does not exceed that provided in chapter 119.Fla. Stat.,or as otherwise
provided by law,
c. Ensure that public records that are exempt or that are confidential and
exempt from public record requirements are not disclosed except as
authorized by law;and
d. Meet all requirements for retaining public records and transfer to the City,
at no cost, all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt. All records stored electronically
must be provided to the City In a format that is compatible with the
Information technology systems of the agency.
2. The failure of Contractor to comply with the provisions set forth In this Article
shall constitute a Default and Breach of this Agreement and the City shall
enforce the Default In accordance with the provisions set forth herein.
23. Questions and Communication
All questions regarding the RFP are to be submitted in writing to the Purchasing Office,
1190 N.E. 3rd Avenue, Building C (Front), Pompano Beach, Florida 33060, fax (954)
786-4168, or email purchasinq{alcopbfl.com. All questions must Include the inquiring
firm's name, address, telephone number and RFP name and number. Questions must
be received at least seven (7)calendar days before the scheduled solicitation opening.
Oral and other interpretations or clarifications will be without legal effect. My
addendum necessary to answer questions will be posted to the City's website,and it Is
the Proposer's responsibility to obtain all addenda before submitting a response to the
solicitation.
24. Addenda
The issuance of a written addendum is the only official method whereby Interpretation,
clarification, or additional information can be given. If any addenda are issued to this
solicitation the City will attempt to notify all known prospective Proposers, however, it
shall be the responsibility of each Proposer,prior to submitting their response,to contact
the City Purchasing Office at(954)786-4098 to determine if addenda were issued and
to make such addenda a part of their proposal.
RFP E-67-14 Page 16 `x" [nitiat
September 4,2014 Page 172
City of Pomp no Beach,FL WITT O'BRIEN'S
Disaster Recovery Management Services
PROPOSAL SIGNATURE PAGE
RFP E-67-14,Disaster Recovery Management Services
To: The City of Pompano Beach,Florida
The below signed hereby agrees to furnish the proposed services under the terms stated
subject to all instructions, terms, conditions, specifications, addenda,legal advertisement,and
conditions contained in the RFP. I have read the RFP and all attachments, including the
specifications, and fully understand what is required. By submitting this signed proposal,I will
accept a contract If approved by the City and such acceptance covers all terms,conditions,and
specifications of this proposal.
Proposal submitted by:
Name(printed) Title
Company(Legal Registered)
Federal Tax Identification Number
Address
• City/State/Zip
Telephone No. Fax No.
Signature Date
Addendum Acknowledgment - Proposer acknowledges that the following addenda have been
received and are included In his/her proposal:
Addendum No. Date Issued
RFP E-67-I4 Page 17 _Initial
September 4,2014 Page I73
City of Pompano Beach,FL wITT 0'BRIEN'S
Disaster Recovery Management Services
VENDOR CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
Respondent Vendor Name:
Vendor FEIN:
Section 287.135, Florida Statutes, prohibits agencies from contracting with companies, for
goods or services over$1,000,000,that are on either the Scrutinized Companies with Activities
in Sudan List or the Scrutinized Companies with Activities In the Iran Petroleum Energy Seer
List or is engaged in business operations in Cuba or Syria.
As the person authorized to sign on behalf of Respondent, I hereby certify that the company
identified above is not listed on either the Scrutinized Companies with Activities In Sudan List or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List or Is
engaged in business operations In Cuba or Syria. I understand that pursuant to section
287.135, Florida Statutes, the submission of a false certification may subject company to civil
penalties,attorney's fees,and/or costs.
Certified By:
Authorized Signature Print Name and Title:
REP E-67.14 Page 16 Initial
September 4,2014 Page 1 74
City of Pompano Beach,PL WITT O'BRIEN'S
Disaster Recovery Management Services
pampano City of Pompano Beach, Purchasing Division
beach 1190 N.E. 3rd Avenue,Building C
, ,,
,, ,;,, ,rttttt,,,,,un Pompano Beach, Florida,33060
•
August 29, 2014
ADDENDUM#1,RFP E-67-14
DISASTER RECOVERY MANAGEMENT SERVICES
To Whom It May Concern,
Please review the following question submitted by potential bidders,and the answer
from the City.
01:Is everything that is required of the Prime contractor also required from the
subcontractors? For example,do the prime end any/all subs need to each provide 5
references or do you require a total of 5? Do the prime and subs have to initial and
submit each page of the RFP?
Response:On page 4 of the RFP document,Tab 1 of section 6 Is defined as
`Qualifications of the Firm;so only the prospective prime contractor must comply with
the proposal submittal requirements.
Q2:"Only past experience as the prime contractor with local governments will be
considered'Does this mean that only the Prime on this response can provide relevant
experience OR you must have been the Prime on previous experience that you submit?
Response:You must have been the Prime on previous experience that you submit.
Addendum#1 is posted on the City's website:httpJAwnv.00mpanobeachfl.Aov.
Bidders must submit their bid with the revised Information. Acknowledge receipt of this
Addendum on Page 17 of the RFP.
The deadline for acceptance of sealed bids in the Purchasing Office,1190 N.E.3°
Avenue,Bldg.C,Pompano Beach,33060,is 2:00 p.m.(local),September 4,2014,
The remainder of the solicitation is unchanged at this time.
Sincerely ,/4"
Jeff English
Purchasing Agent
cc: website
file
or
September 4,2014 Page I7S
Item Coversheet Paee 1 of 1
�wN2-1!<f City of Sunny Isles Beach
At , b 18070 Collins Avenue
1 `� Sunny Isles Beach,Florida 33160
, & ° ? (305)967-0606 City Hall
o... (305)969-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J.Russo,City Manager
FROM: Bill Evans, Director of Public Works/CIP
DATE: 6/18/2015
Resolution Approving an Agreement with Witt O'Brien's
RE: for Engineering services to Manage Debris Removal in
a Natural Disaster
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
resolution.
REASONS:
The City of Sunny Isles Beach is in need of engineering services to manage
debris removal in a natural disaster.
As attached. staff will "Piggy-Back" from the current City of Pompano
Beach, Florida RFP Number E-67-I4 Emergency Debris Removal and
Disposal Services to provide disaster response/recovery services to the City
of Sunny Isles Beach resulting from a storm or man-made disaster event.
The City does not need to spend any money at this point.The contractor will
be paid only for work done in an actual emergency event, and then the City
will be reimbursed by FEMA.
ATTACHMENTS:
Description
Resolution
Agreement
Letter from Witt O'Brien's LLC
Disaster Recovery
Item Number: 10.M.
http://sunnvisles.novusagenda.com/Agenda Web/CoverSheet.asps?ItemID=1683 6/11/2015