HomeMy WebLinkAboutITB No 15-07-01 - CITYWIDE CUSTODIAL SERVICES (Final)City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 1
Invitation to Bid
Goods & Services
CITYWIDE CUSTODIAL SERVICES
Invitation to Bid No. 15-07-01
Publish Date:
07/09/2015
Bid Due and Bid Opening Date:
08/06/2015 at 2:00 PM
MANDATORY Pre-Bid Conference:
07/22/2015 at 2:30 PM
Where to Deliver Proposal
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
All Questions Due:
07/31/2015 by 5:00 PM
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work Section 3 Page 15
Technical Specifications Section 4 Page 19
Chemical Specifications Section 5 Page 33
Bid Form Section 6 Page 42
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity / Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
Government Center / Public Works Modular Attachment “A”
Pelican Community Park Attachment “B”
Schedule of Values Attachment “C”
Custodial Check List Example Attachment “D”
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
CITYWIDE CUSTODIAL SERVICES
Invitation to Bid No. 15-07-01
The Bid Specifications for this ITB are available from DemandStar by calling (800) 711-1712 or by accessing
their website at www.demandstar.com and Bidsync by calling (800) 990-9339 or by accessing their website
at www.bidsync.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach –
Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar,
Bidsync or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete.
Addenda will be posted and disseminated by DemandStar and Bidsync at least five days prior to the
submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:00 PM, on Wednesday, 08/06/2015 at the Sunny Isles Beach Government
Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after
this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will
be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly
marked:
Bid No. 15-07-01
CITYWIDE CUSTODIAL SERVICES
OPENING DATE AND TIME: Wednesday, 08/06/2015 at 2:00 PM
A MANDATORY Pre-Bid Conference for all potential Bidders is set for 07/22/2015 at 2:30 PM in the
First Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160. All vendors who are planning to submit a bid MUST attend and
sign in. Bidders will be taken on tour of the city to insure they have an idea of what it will take
to clean and maintain all buildings.
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach.
All questions regarding Invitation to Bid No. 15-07-01 shall be directed in writing to Jane A. Hines,
MMC, City Clerk, NO LATER THEN 07/31/2015 by 5:00 PM. Questions may be submitted via email to:
JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC, City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions will be
answered in the form of Addendum that will be released a few days after the question due date listed
above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, MMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, MMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Bidders from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request for
Proposal, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered Bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Bidder, supplier,
sub-Contractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two for
a period of 36 months from the date of being placed on the convicted
vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the Bidders
prior to the opening must be initialed and dated by the Bidders. No
changes or corrections will be allowed after Bids are opened. Bids
must contain an original, manual signature of an authorized
representative of the company.
1.9 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the Bidders to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and
date stated on the Request for Proposal. After the Bid opening, the
contents of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Bidders facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Bidders, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Bidder’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 5
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Bidder, which shall
be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Bidder who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Bidder fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Bidders
free of charge to the City. Each individual sample must be labeled
with the Bidder’s name and manufacturer's brand name and
delivered by them within ten (10) calendar days of Bidders receipt of
the “Notice to Proceed”, unless schedule indicates a different time.
If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City
will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Bidders to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Bidders warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Bidders shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Bidders warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Bidder shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this Request
for Proposal shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the Bidder is operating under a fictitious name as defined
in Section 865.059, Florida Statutes, proof of current registration
with the Florida Secretary of State shall be submitted with the Bid.
A business formed by an attorney actively licensed to practice law in
this state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of Health
for the purpose of practicing his or her licensed profession, or by any
corporation, partnership, or other commercial entity that is actively
organized or registered with the Department of State shall submit a
copy of the current licensing from the appropriate agency and/or
proof of current active status with the Division of Corporations of the
State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders has designated in the completion of their contract
as a result of the Bid. Bidder shall be required to furnish a copy of
all licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Bidders shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Bid response. Failure to furnish these documents or to have
required licensure will be grounds for rejecting the Bid.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 6
1.24 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Bidders and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Bidders,
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Bidders hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Bidder shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Bidder changes hands subsequent to the
award of this contract, Bidder shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Bidder shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Bidder, their agents, servants or employees in the
provision of goods or the performance of services pursuant to this
Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Bidder.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Bidder being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Bidders, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the
Bidders responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Bidder covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Bidders submitted on the
prescribed form setting forth the prices
for the Work to be performed.
Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Bidder and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Bidder signed by
the City authorizing an addition, deletion
or revision in the Work, or an adjustment
in the Contract Price or the Contract Time
issued after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Bidders, Bidder's Bid, the
Bonds, the Notice of Award, the
Agreement between the City and Bidder
as well as any addenda thereto, these
General Conditions, Special Conditions,
the Technical Specifications, Drawings
and Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the Bidder
under the Contract Documents.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 7
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Bidder: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Bidders stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Bidder in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Bidder
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Bidder’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Bidders on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Bidders a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a Bidder who is not necessarily the lowest dollars and
cents Bidders on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Bidder to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Bidder will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Bidder observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Bidder performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 85-8012694687C-4 appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Bidder shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Bidder or his Sub-Bidder, agents, servants or
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 8
employees. The Bidder will defend, indemnify and hold harmless the
City and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that any
such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Bidder, Sub-Bidder, anyone directly
or indirectly employed by any of them or anyone for whose acts any
of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Bidder shall indemnify, defend and hold harmless the City,
their officers and employees, to the fullest extent authorized by Sec.
725.06 (2) F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In the
event that any action or proceeding is brought against City by reason
of any such claim or demand, Bidder, upon written notice from City
shall defend such action or proceeding by counsel satisfactory to
City. The indemnification provided above shall obligate Bidder to
defend at its own expense or to provide for such defense, at City’s
option, any and all claims of liability and all suits and actions of every
name and description that may be brought against City, excluding
only those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed by
Bidder, its Sub-Bidders, or by anyone directly or indirectly employed
by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Bidder is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Bidder or for any of their property,
or if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they repeatedly
fails to supply sufficient skilled workmen or suitable materials or
equipment, or if they repeatedly fail to make prompt payments to
Sub-Contractors or for labor, materials or equipment or they
disregard laws, ordinances, rules, regulations or orders of any public
body having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract Documents,
then the City may, without prejudice to any other right or remedy
and after giving the Bidder and the surety ten (10) days written
notice, terminate the services of the Bidder and take possession of
the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Bidder, and finish
the Work by whatever method they may deem expedient. In such
case the Bidder shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the Contract Price
exceeds the direct and indirect costs of completing the Project,
including compensation for additional professional services, such
excess shall be paid to the Bidder. If such costs exceed such unpaid
balance, the Bidder will pay the difference to the City. Such costs
incurred by the City will be determined by the City and incorporated
in a Change Order. If after termination of the Bidder under this
Section, it is determined by a court of competent jurisdiction for any
reason that the Bidder was not in default, the rights and obligations
of the City and the Bidder shall be the same as if the termination had
been issued pursuant to this document.
1.37.1 Where the Bidder’s services have been so terminated
by the City said termination shall not affect any rights
of the City against the Bidder then existing or which
may thereafter accrue. Any retention or payment of
moneys by the City due the Bidder will not release the
Bidder from liability.
1.37.2 Upon ten (10) days written notice to the Bidder, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Bidder shall be paid for
all Work executed and accepted by the City as of the
date of the termination. No payment shall be made for
Work which has not been performed.
1.38 MISCELLANEOUS:
Bidders acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Bidder shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Bidder and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Bidder suffer injury or damage
to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Bidder knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 9
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Bidder which relate in any way to the Project, and to any claim for
additional compensation made by Bidder, and to conduct an audit of
the financial and accounting records of Bidder which relate to the
Project. Bidder shall retain and make available to City all such books
and records and accounts, financial or otherwise, which relate to the
Project and to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Bidder shall provide
City access to its books and records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT BIDDER:
The Bidder is an independent Bidder under the Contract. Services
provided by the Bidder shall be by employees of the Bidder and
subject to supervision by the Bidder, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits, purchasing policies
and other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Bidder.
THIS SECTION INTENTIONALLY LEFT BLANK
End of Section
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
Purpose of Bid: the City of Sunny Isles Beach intends to secure a source(s) for custodial services
for City’s facilities at the lowest responsive and responsible price. The City reserves the right to
award the Bid considered that best to serve the city's interests. No guarantees or minimum
quantities are implied.
2.2 PRE-BID CONFERENCE (MANDATORY):
A Pre-Bid Conference for all potential Bidders is set for 07/22/2015 at 2:30 PM in the First Floor
Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160. Bids will not be accepted from bidders who did
not attend the Pre-Bid Conference. No pleas of ignorance by the Bidder of conditions that
exist, or that may hereinafter exist as a result of failure to make the necessary examinations or
investigations or failure to fulfill in every detail the requirements of the contract documents, will be
accepted as basis for varying the requirements of the City of Sunny Isles Beach or the compensation
of the Bidder.
2.3 TERM
This initial contract shall commence on the first calendar day of the month succeeding approval of
the contract by the City Commission, and contingent upon the completion and submittal of
all required bid documents. The initial contract shall remain in effect for two (2) years with an
option of two mutually agreeable written renewals of one year each (see 2.4 OPTIONS TO RENEW).
2.4 OPTIONS TO RENEW
The initial contract prices resultant from this solicitation shall prevail for a two (2) year
period from the contract’s initial effective date. Prior to, or upon completion, of that initial term,
the City shall have the option to renew this contract for an additional two (2) year(s) period on a
year-to-year basis. Prior to completion of each exercised contract term, the City may consider an
adjustment to price based on changes in the following pricing index: Consumer Price Index (CPI),
All Urban Consumers, All Items, Miami-Ft. Lauderdale area.
It is the vendor’s responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised option period, the vendor’s
request for adjustment should be submitted 90 days prior to expiration of the then
current contract term. The vendor adjustment request should not be in excess of the relevant
pricing index change. If no adjustment request is received from the vendor, the City will assume
that the vendor has agreed that the optional term may be exercised without pricing
adjustment. Any adjustment request received after the commencement of a new option
period may not be considered.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 11
2.5 METHOD OF AWARD
The staff will review the Bids based on the bid price, the capacity, ability and skill of the Bidder to
perform the work, the past performance of the Bidder, and the proximity of the Bidder’s facilities
to the City of Sunny Isles Beach, as well as the factors outlined in Section 62-8 of the City Code.
2.6 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall
remain fixed and firm during the then existing term of contract, except as detailed in Section 2.4
OPTIONS TO RENEW.
2.7 PERFORMANCE BOND
The City of Sunny Isles Beach shall require the successful Bidder to furnish a Performance Bond in
the amount of 100% of the total Bid Price, with the City of Sunny Isles Beach as the Obligee, as
security for the faithful performance of the Contract and for the payment of all persons performing
labor or furnishing materials in connection herewith within ten (10) calendar days after notification
of the award by the City. The Performance Bond shall continue in effect through the contract
term(s). The bonds shall be with a surety company authorized to do business in the State of Florida
and having been in business with a record of successful continuous operation for at least five (5)
years.
2.8 BID BOND
The City of Sunny Isles Beach shall require that every proposer furnish a bid bond in the amount
of 5% of the total proposal price.
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
2.10.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
Premises and Operation;
Independent Contractors;
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 12
Products and/or Completed Operations Hazard;
Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.10.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These
certificates shall contain a provision that the coverage afforded under the policies will not
be canceled or materially changed until at least thirty (30) days prior written notice has
been given to the City by certified mail. The City shall be named as an additional insured
on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-
Contractor(s) to furnish to them insurance certificates similar to those required by the City
in this section.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Hundred
Thousand and 00/100 dollars ($100,000.00) per accident. Bidder agrees to be responsible
for the employment, conduct and control of its employees and for any injury sustained by
such employees in the course of their employment
2.10.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Bidder and must be approved by the City. At the option of the City, either the Bidder shall
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 13
eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form
satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE.
2.11 BACKGROUND CHECK AND FINGERPRINT SCANNING
The successful proposer and all personnel employed by them shall be required, at their sole
source cost and expense, to pass a criminal background check prior to award of the contract,
and every renewal term. The Criminal background check shall consist of a Florida Department of
law Enforcement ("FDLE") Florida Crime Information Center National Crime Information Center
("FCIC/NCIC") criminal records check. Any employee not meeting this requirement will not be
permitted to work at The City of Sunny Isles Beach. The successful Proposer shall be required to
co-ordinate the criminal background checks by contacting Human Resources at 305-792-1708
NOTE the vendors employees shall not be cleared to work on city property until they
have passed all background tests. No personnel from Bidder performing services under
this agreement shall be allowed on City property until the entire background check and
finger print scanning is complete, and proof of such background check/fingerprint
scanning is provided to the City.
2.12 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Vendor shall submit by the 10th
day of the following month vendor's completed Statement of Services/Invoice. Should the 10th
fall on a weekend or holiday, Bidder shall submit his application on the next workday.
Vendor is advised that processing of invoices must follow this schedule. A late Statement of
Services may be paid in the next month’s billing cycle. Payment will be made by the City after
services have been received and accepted. Please keep in mind that the City of Sunny Isles Beach
holds a firm stance on our NET 30 payment terms and the Bidder must adhere to this.
2.13 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased and utilized in the performance of this contract shall be in
accordance with all governmental standards, to include, but not be limited to, those issued
by the Occupational Safety and Health Administration (OSHA), the National Institute of
Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).
2.14 PENALTIES
The winning vendor should take pride in the quality of work provided, therefore The City of Sunny
Isles Beach plans to implement a strike system that will result in a penalty fine when an issue is
brought to the vendor’s attention and continues to occur. The first time an issue occurs the vendor
will be notified in writing and the issue must be corrected within 48 hours of receipt of notice. The
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 14
second offense also will be documented in writing and a meeting will take place between the
vendor’s representative and the City representative to discuss the current and past infractions. At
the time of the meeting the vendor will be required to present a written corrective action plan to
address the City’s concern and how they plan to correct the issue within 48 hours of the meeting.
The third violation for the same issue shall result in a penalty of $200.00 each time the same
problem reoccurs. This information shall remain in the vendor file and will be taken into account
when it comes time to renew a contract.
2.15 IDENTIFYING EMPLOYEES AND EMPLOYEE VEHICLES
All employees on City property must wear clearly identifiable shirts with the company name with
or without logo and all vehicles must be clearly identified with the company logo and a unique
vehicle # when parking on City property.
THIS SECTION INTENTIONALLY LEFT BLANK
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 15
Section 3
Scope of Services
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach is a world class city that is looking for world class service. We plan
to award to a vendor who can provide exemplary service and exceed expectations. Thus, all
locations should be cleaned vigorously and thoroughly to ensure pristineness throughout. We
want a vendor who can demonstrate exceptional attention to detail and notices the smallest
imperfections, proactively correcting them. Therefore, we are looking for only the top vendors to
submit for this Invitation to Bid.
3.2 INTENT
It is the intent of the City that these premises be maintained at a high standard of cleanliness. All
materials and equipment required for cleaning, including floor finishes and restroom chemicals
shall be of acceptable industrial quality and are subject to approval by the City. The following
standards are therefore intended to indicate the acceptable minimum level of services as directed
in the cleaning specifications.
The standards and specifications contained herein are not to be construed as complete; and all
items that are not specifically included but found necessary to properly clean the building(s) shall
be included as if written into these specifications.
3.3 CLEAN
The term “clean” as defined generally shall be construed to mean the removal of trash, dirt, dust,
lint, marks, stains and spots at the City’s sole discretion. This general definition is exclusive.
3.4 SAFETY
The Supervisor/Bidder will be responsible for instructing his employees in safety measures
considered appropriate. Personnel will not place or use mops, brooms, or any equipment in traffic
lanes or other locations in such a manner as to create safety hazards. They will provide, place and
remove appropriate warnings signs for wet or slippery floors caused by cleaning or waxing
operations. General safety requirements will be complied with in all activities.
3.5 COMPETENCE
Include evidence of technical, professional training in performing Janitorial services in all
commercial and governmental settings. Provide evidence in the area of cleaning LEED certified
buildings or green cleaning procedures, if none so state.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 16
3.6 LOCATIONS OF WORK & CLEANING SCHEDULES
o Government Center (also known as City Hall) (18070 Collins Ave) – ATTACHMENT A
The total area for this facility is approximately 54,000 square feet. Complete Janitorial services by
experienced and reliable personnel will be required Monday thru Friday, after 6:00pm for the
Government Center except the Library and Lobby areas. The Library, Polic e Department and Lobby
areas will require service Monday through Saturday, after 6:00 pm except Saturday when
an earlier start time may be permissible. Included in the square footage above is the Post Office
(approximately 1,200 square feet) and the Library (approximately 7,500 square feet).
o Public Works Modular (19160 Collins Avenue) – ATTACHMENT A
The total area for this facility is approximately 1,000 square feet. Complete Janitorial services by
experienced and reliable personnel will be required Monday thru Friday, after 6:00pm.
o Pelican Community Park (Gymnasium) (18115 N Bay Road) – ATTACHMENT B
The total area for this facility is approximately 25,600 square feet. Complete Janitorial services by
experienced and reliable personnel will be required Monday thru Sunday, after 9:00pm.
Included in the square footage above is the Community Center (approximately 15,200 square feet
including offices) and the Gymnasium (approximately 10,400 square feet).
PLEASE NOTE THAT ALL CUSTODIAL CLOSETS MUST REMAIN STOCKED WITH
SUPPLIES AT ALL TIMES. FAILURE TO KEEP CUSTODIAL CLOSET STOCKED
WILL RESULT IN A PENALTY OUTLINED IN SECTION 2.14
3.7 INSPECTIONS
All areas shall be subject to weekly inspections by the Public Works Operations Manager, Parks and
Recreation Manager, or designee. Additional inspections will be scheduled if needed, at the City’s
sole discretion.
A check list shall be used for each floor and is to be filled out and approved each night. Any work
not done to the satisfaction of the City shall be corrected within 24 hours, at the Bidder’s sole
expense. See Attachment “D”
3.8 BIDDER EMPLOYEES:
The on-site supervisor shall have the ability to read, write and speak English.
Bidder’s employees must be at least 18 years old. All employees shall be competent and physically
capable. The City reserves the right to require the Bidder to immediately remove any employee, at
its sole discretion.
During employees’ scheduled hours, each employee assigned shall be in a work uniform supplied
by Bidder with the company name indicated on the uniform, and must be neat in appearance and
groomed at all times.
All Bidders’ employees working on City property shall be required to wear a photo identification
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 17
card at all times supplied by Bidder. Before being allowed to work on City property, Bidder’s
employees will be required to submit to a Level II fingerprint check and criminal history background
investigation; and drug screening at the Bidder’s expense.
3.9 REPORTING HAZARDOUS CONDITIONS AND ITEMS FOR REPAIR
The Bidder or his employees shall report any hazardous conditions and items in need of repair
including burnt out light bulbs, leaky faucets, toilet stoppages, etc. to the City’s Public Works
Operations Director or his designee.
3.10 ADHERENCE TO LAWS
The successful bidder shall be in compliance with all OSHA and other local, state and Federal
requirements. This includes compliance with OSHA Act #1910-1030 regarding worker exposure to
blood borne pathogens.
3.11 TERMINATION
The City may, by written notice to the contractor, terminate the contract if the contractor has been
found to have failed to perform his services in a manner satisfactory to the City as per
specifications. The date of termination shall be stated in the notice. The City shall be the sole judge
of non-performance.
3.12 HOURS OF OPERATION
The successful bidder must understand that the hours of operation are not limited to normal
working hours. The Police department on the second floor, Public Works and Ocean Rescue office
on the first floor at the government center are open seven days a week including holidays.
Therefore, these areas must be cleaned on a rigorous basis at least once a day.
3.13 GENERAL CLEANING SPECIFICATIONS
A. RESTROOMS
Restroom cleaning is understood to have the highest priority. Clean and service all
restrooms as specified. Wash urinals, water closers, ledges, sills, rails, mirrors and lavatories with
approved non-scratching, non-sticking, non-acid cleaners and disinfectants. Empty sanitary napkin
trash receptacles and disinfect. Floors in these rooms shall be mopped with an approved
disinfectant and cleaner that will not harm or remove special floor finishes. Water closets and
urinals shall be cleaned with quality materials using techniques which will remove and prevent any
formation of encrustations or stains under lids, ledges or rims.
Towel dispensers, soap dispensers and toilet paper holders shall be checked and
refilled daily. The term “clean” as defined here shall be construed to mean that no film, odors,
stains, dust, lint, streaks,, or spots can be detected on floors, walls, partitions, ledges, trim, doors,
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 18
moldings or fixtures within the restroom at the City’s sole discretion. The use of highly scented
disinfectants, objectionable or odoriferous cleaners shall not be permitted.
All supplies, including toilet paper, paper towels, sanitary napkins, liquid soap, and
hand and power equipment including vacuum cleaners and pressure washers and shall
be provided by the Bidder. These items shall be kept in the supply closets for each
restroom and shall be fully stocked at all times.
B. OFFICE AREA
General cleaning of office areas shall include the removal of trash and other waste materials,
dusting, glass cleaning and removal of dust, soil, stains, smudges and marks from furniture, walls,
partitions, chairs, etc.
C. FLOOR CARE
a. Upon completion of daily and weekly routine work, floors shall be free of dirt, dust,
film streaks, and debris, and shall be devoid of such when dry.
b. Floor finish is understood to be used as a preservative and also as a safety (non-slip)
factor. Finish shall be applied only to appropriate areas free of residual dirt and buildup.
c. Carpet shall be vacuumed thoroughly and shall be free of dirt, dust, lint and debris.
d. Vacuum cleaners should meet all standards set forth in the Carpet & Rug Institutes
green label program. Vacuums shall have High Efficiency Particulate Air (HEPA)
filtration capabilities for filtering airborne particles
e. The Bidder shall remove and replace furniture as required to perform the work,
exercising necessary safety precautions designed to prevent damage to City property.
D. INTERIOR OF WINDOWS AND GLASS PARTITIONS
The interior of all glass doors, glass windows, and glass partitions are to be cleaned to acceptable
standards of the City.
E. WALLS AND DOORS
To be kept clean and free from spots and hand prints.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 19
Section 4
Technical Specifications
PERFORMANCE STANDARDS FOR ROUTINE WORK
4.1 ABOVE FLOOR CARE
A. Empty Trash
All trash in normal trash receptacles is to be removed daily and put into the appropriate
container outside of the building. Other items specifically marked “trash” will be removed.
Liners that are to be replaced must have liner secured tightly so that no trash spills from the
liner during removal. Liners secured and ready for removal most not be put on carpeting.
Where liners are not to be replaced, contents of trash receptacle are to be out into a cart
container that has been lined with a liner. No litter shall remain on the floor. No trash
receptacles or liners containing trash or other items are to be placed on any furniture or work
tables. Spot clean the surface of the receptacle if the liner is not being replaced. Clean both
the inside and outside if the liner is replaced.
B. Replace Liners
Liners are to be replaced only as needed. Replaced “as needed” is defined as replacing liners
that show any visible attached litter, rips or stains. Liners are to be fitted smoothly over the
top of the waste receptacle and secured and are to be opened up on the inside, ready for
use. All liners are to be supplied by the Bidder.
C. Dust Horizontal Furniture and Building Surfaces
All furniture and horizontal building surfaces that are free of work material are to be dusted
with a lightly treated dust cloth. This includes horizontal ledges, windowsills, blinds,
handrails, desks, chairs, file cabinets, and other horizontal areas, 9’0” or below from the top
of the floor surface. Items on desktops are not to be disturbed. After regular dusting, all such
surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc. A
telescoping handle lamb’s wool dusting tool should be used for high dusting.
D. Dust Vertical Furniture and Building Services
Using a lightly treated dust cloth, remove all the dust, lint, dry soil, etc., from the vertical
surfaces of desks, chairs, file cabinets, and other types of office furniture and equipment and
from vertical walls, windows, blinds, handrails, etc., up to 9’0” or below from the top of the
floor surface. After regular dusting, all such surfaces shall have a uniform appearance,
free of streaks, smudges, dust, lint, litter, etc.
E. Spot Clean Walls, Partitions, Furniture, Doors, Etc.
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Use a sponge, clean cloth, and spray bottle of neutral detergent or glass cleaner to remove
smudges, fingerprints, marks, streaks, etc., from washable surfaces of walls, partitions,
doors, furniture, fixtures, glass, etc. Germicidal detergent shall be used on drinking fountains.
Glass cleaner shall be used on mirrors and glass surfaces. All-purpose neutral detergent or
cleaner degreaser shall be used on hard-to-remove spots. In areas where carpeted walls and
ceilings exist, *vacuum using a filtered tank vacuum. In EDP areas, *vacuum vents and light
fixtures using a filtered tank vacuum. After spot cleaning, the surface shall be clean, uniform
appearance, free of streaks, spots and other evidence of removable soil. This includes both
sides of glass in interior doors, and windows. Spot clean telephones with cleaner disinfectant,
as requested.
*Warning – Do not use electric powered equipment, such as floor machines, vacuums, etc. in
the vicinity of tape storage or used steel wool in Data Processing areas.
F. Clean and Disinfect Drinking Fountains
Drinking fountains must be cleaned with a germicidal detergent daily and wiped dry with a
dry cloth. A small brush may be necessary to remove built up scale. When completed, entire
drinking fountain, including all sides, shall be free of smears, spots and soil.
4.2 ROUTINE FLOOR CARE
A. Dust Mop or Sweep Non-Carpeted Floors
Prior to dust mopping the floor surface, use a mop and neutral detergent or other approved
cleaner to remove spills and obvious soil from the floor. Use a putty knife to remove gum,
tar, and other sticky substances from the floor. On resilient tile, slate, smooth sealed
concrete, or other smooth finish surfaces, use a treated dust mop and a dustpan to remove
accumulated soul and litter. On rough, unsealed concrete, as in outside door entries and
dock areas, use a push broom. The entire area to be dust mopped or swept shall be
thoroughly cleaned to remove dust, dry soil, and other litter. Spread oil dry compound on oily
spots and spills, then sweep. Chairs and trash receptacles shall be moved when necessary to
clean underneath. After the floor has been dust mopped or swept, the floor surfaces,
including corners and abutments, shall be free of streaks, litter, and spots caused by spilling
or tracking.
B. Spot Mop Non-Carpeted Floors
A wet mop, mop bucket, and wringer and a neutral detergent, germicidal disinfectant or
cleaner degreaser shall be used to remove all obvious soil and nonpermanent stains from the
entire area. Spot mopping is to be performed with a clean mop head and solution shall be
changed periodically to remain clear. Mops to be used for cleaner degreaser solution shall not
be used for any other solution. Spots which are removed must include areas surrounding
spots so that entire spot is removed. Chairs, trash receptacles, etc. shall be moved when
necessary to spot mop underneath. After being spot mopped, the floor shall have a uniform
appearance with no streaks, swirl marks, detergent residue or any evidence of soil. There
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 21
should be no splash marks or mop streaks on furniture, walls, baseboards, etc. All visible
litter such as paper, rubber bands, paper clips, staples, chewing gum, etc. shall be picked up
and disposed of in a waste collection container. All cardboard boxes and other obvious trash
must be removed to the trash area.
C. Damp Mop Complete
Prior to being damp mopped, the floor surface shall be dust mopped. A wet mop, mop
bucket and wringer, and a neutral detergent solution, or cleaner degreaser shall be used to
remove all soil and non-permanent stains from the entire area. Mop bucket solution shall be
changed frequently so that solution remains clear. All accessible areas shall be damp
mopped. Chairs, trash receptacles, etc. shall be moved when necessary to mop underneath.
Mop is to be wrung will before damp mopping floors so that there is no water standing on
the floor during mopping process. After being wet mopped, floors shall have a uniform
appearance with no streaks, swirl marks, detergent residue, or any evidence of soil. There
should be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop
strands remaining in the area. All mops are to be changed every two weeks to keep floors
and grout clean.
D. Burnishing Finished Surfaces
Burnishing finished resilient tile, sealed concrete, terrazzo, quarry tile, or other finished floor
surfaces. Prepare the surface by removing any wet spills with a damp mop. Dried residue
(gum, etc.) should be removed with a putty knife and/or Freon. Dust mop the entire surface
to be burnished with a lightly treated dust mop or a treated disposable pad. Using a 17” to
32 “ high speed burnisher (1500 to 2500 RPM) equipped with a gold or yellow burnishing
pad, begin by following a straight line to the extent of the machine or the confines of the
area. Turn the machine 180 degrees and parallel the original path overlapping 4 to 4 inches.
Continue this procedure until the entire area has been burnished. Check pads frequently for
buildup and reverse or replace as needed.
When burnishing has been completed, dust mop the floor area again to pick up any loose soil
or dust which may have been dislodged during burnishing. Wipe the base and any low wall
areas to remove dust accumulation that may have resulted from the burnishing.
When burnishing has been completed, the floor surface shall have a uniform high gloss with
no swirl marks or blemishes.
Clean equipment before storing. Damp wipe the machine paying particular attention to the
cord. Wash all pads in warm water until clean and hang on peg until dry. Vacuum the dust
mop head to remove any dust, dirt, or debris and hang on a suitable tool holder.
E. Wet Mop-Scrub Floors
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Prior to being wet cleaned, the entire floor surface involved shall be dust mopped, except in
small restrooms where dust mopping is obviously not required. A wet mop, mop bucket and
wringer, scrub brush, floor squeegee and neutral detergent or germicidal disinfectant shall be
used to remove all soil and non-permanent stains from the entire floor, baseboards, etc. When
necessary, a cleaner degreaser must be used. The cleaning solution shall be applied to the
entire floor area and allowed to remain for three to five minutes. Then the entire floor area
shall be scrubbed with a scrub brush. In areas with floor drains, the floors shall then be
squeegeed dry and then rinsed with clear water. In areas without a floor drain, the solution
shall be picked up with a wet mop and mop bucket with wringer, and then rinsed with clear
water. All accessible areas shall be wet cleaned. Chairs and trash receptacles, etc., shall be
moved when necessary to mop underneath. After being cleaned, the floor shall have a uniform
appearance with no streaks, swirl marks, detergent residue, or any evidence of soil. There shall
be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands
remaining in the area.
F. Vacuum Traffic Area
Use a carpet vacuum on all flat surfaces to collect surface soul and embedded grit from all
areas accessible to the vacuum. Chairs and trash receptacles shall be tilted or moved when
necessary to vacuum underneath. Additionally, as necessary to prevent any visible
accumulation of soil or litter in carpeted areas inaccessible to the vacuum, a crevice tool and
brush attachment shall be used. All surface litter such as paper clips, bits of paper, and staples
shall be hand-picked from the carpeting and placed in a trash receptacle. Vacuuming must be
done in a slow movement for a more thorough pickup. After the carpeted floor has been
vacuumed, it shall be free of all visible litter, soil and embedded grit.
G. Vacuum – Complete
Complete vacuuming is to be done with a slow forward and back motion, overlapping areas to
pick up as much matter from the carpeting as possible. Complete vacuuming includes moving
chair mats and reaching underneath desks and work tables as far as possible without moving
the desk and work tables. Areas in corners and behind doors must also be vacuumed, using a
crevice tool or brush when necessary. When completed, the carpeting must be free of all visible
matter, and mats and chairs must be returned to their proper location.
H. Spot Carpet
Use a damp cloth or sponge and regular carpet shampoo material. Do not wet the spot itself
heavily and rub it back and forth across into the clean area of the carpet; rather, start with a
cloth or sponge which is only moderately wet and rub it with a brushing action from the edge
of the spot towards the center, so that the size of the spot is reduced rather than spread.
4.3 BATHROOM CARE (Unique to Wet Areas)
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A. Refill Paper Towel, Toilet Tissue, Hand Soap Dispensers
All dispensers shall be completely filled to the proper fill level. The paper supplies and hand
soap shall be correctly installed in accordance with the direction of the coordinator. Hand soap
dispensers and adjacent surfaces shall be wiped to remove spillage. All dispensers shall be spot
cleaned as spots occur. No extra rolls of paper towels or toilet tissue shall be left in the
restrooms. After refilling, the dispensers shall be ready to use, and checked so that paper rolls
easily. Any defective dispenser shall be reported to the coordinator. The Bidder shall provide
all paper products and hand soap. The City must approve all products prior their being used.
B. Clean, Disinfect Wash Basins, Toilets, Urinals, and Showers
Use a sprayer to apply germicidal detergent solution to all washbasins, toilets, and urinals.
Clean the tops, sides, insides, and wall areas between and around all fixtures with a sponge.
Thoroughly clean all surfaces, including undersides. Clean the insides of the toilets and urinals
with a bowl mop. Use the bowl mop to thoroughly clean the underside of the flushing rim. Both
sides of the seat of toilets must be thoroughly cleaned with a sponge, as well as all exterior
surfaces of the toilet. Use two different color sponges so that the toilet and urinal sponge is
easy to tell from the other sponge. Toilet seats must also be wiped dry to prevent spotting.
Wipe the metal surfaces of all fixtures dry with a cloth to prevent spotting. All residues around
chrome/metal hardware must be removed. Showers must be cleaned with a germicidal
detergent solution from a spray bottle, using a sponge. After cleaning, fixtures must be free of
all removable spots and smears. Disinfectant solution shall be poured down the floor drains of
restrooms, using care so that the solution does not spread over the floor. After pouring solution
into the drain, the top of the drain and area surrounding it shall be wiped with a paper towel
to remove any spotting.
C. De-Scale Toilets and Urinals
Use acid-type bowl cleaner and a bowl mop to remove scale, scum, mineral deposits, rust
stains, etc. from toilet bowls and urinals. Pour the acid on the mop and not into the water.
After de-scaling, the entire surface shall be free from streaks, stains, scales, scum, mineral
deposits, rust stains, etc. Caution must be used to prevent damage to adjacent surfaces,
particularly floor surfaces, caused by spills of the acid-type bowl cleaner.
D. Spot Clean Walls, Partitions, Doors, Mirrors, Etc.
Use a soft cloth and glass cleaner from a spray bottle to spot clean mirrors or chrome plated
or stainless steel cabinets. Use cleaner disinfectant from a spray bottle and a damp cloth or
sponge to spot clean the wall surfaces and to wipe down all shower walls. The walls behind
the fixtures should be checked daily for spills and wiped clean if necessary. Use cleaner
disinfectant to spot clean partition surfaces and stall doors, paying special attention to the
section of walls and partitions next to fixtures as they normally get splashed. Be certain to
remove all writing from the stalls as soon as possible. Use cleaner disinfectant and a deck
brush to scrub any persistent wall stains. Clean both sides of the entrance door and pay
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 24
particular attention to the push plates and kick plates. After spot cleaning, the surfaces shall
be clean, uniform in appearance, and free of streaks and spots.
4.4 QUALITY STANDARDS FOR ROUTINE CLEANING WORK
Bidder’s performance will be monitored by periodic inspections of work to ensure
standards of cleanliness and preservation are being attained. Following are specific
requirements for the performance of the detailed functions of cleaning the City
facilities. Requirements presented are to be considered the minimum acceptable.
A. CARPETS
Carpets will be thoroughly clean and free from dust, dirt, embedded grit, stains, and debris.
Nap will be laid in one direction.
B. Bare Floor Cleaning
Bare floors around carpets will be cleaned with a carpet tool. No dirt will be left in corners,
under furniture, or behind doors.
C. Furniture and Equipment Replaced
All furniture and equipment moved during the cleaning operation will be returned to its original
position. Portable and tank-type machines will be wiped clean, dust bags emptied, and vacuum
hose coiled loosely on machine or hung on racks provided for that purpose. Equipment in view
will always appear neat and orderly.
4.5 PUBLIC AREAS
A. Sweeping, Dusting and Pickup
Public areas will be clean and free of dirt streaks, litter and spots caused by spilling or tracking.
No dirt or debris will be in corners, under furniture, behind doors, or where dirt or where dirt
or debris has been picked up during cleaning operations.
Wads of gum, tar, fecal and all foreign materials will be removed from the area.
All horizontal surfaces or surfaces that will hold just will be fee of observable dust. All
surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc.
There will be no spots on vertical surfaces up to a height of 9 feet from floor level.
Doorknobs, push bars, kick plates, railings, floors, and other surfaces shall be cleaned and
polished to a luster of a new product.
Drinking fountains, including all sides, will be free of all debris and spots. The wall surfaces
around the drinking fountains will be free of water spots and streaks. Drinking fountains will
be sanitized to prevent any possibility of germ contamination.
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B. Damp Mopping
Floors shall have a uniform appearance with no streaks, swirl marks, detergent residue or any
evidence of soil. There shall be no splash marks or mop streaks on furniture, walls, baseboards,
etc., or mop strands remaining in the area.
C. Equipment and Material
All pieces of equipment will be clean and properly placed in their assigned storage locations.
Any unused detergent will be returned to its assigned storage location.
D. ELEVATORS
Vacuum Cleaning and Dusting Interior surfaces of elevators should be free of loose dirt and
dust streaks.
Cleaning, Polishing and Wall Spotting Doors, handrails, controls and other surfaces should be
clean and polished. Walls should be free of finger marks, smudges and foreign
material.
Mopping, Waxing and Polishing
Elevators walls will be free of splash marks. Floors, including corners and threshold plate,
should be clean, and floors will be cleaned per carpet inspection guide.
E. FLOORS (NON-CARPETED)
Preparation for Mopping. The entire floor surface shall be dust mopped.
Cleaning solutions, where used, must have been mixed thoroughly and in the proportions
specified in approved product tests without undue spillage of either solution or rinse water.
Proper precautions will be taken to advise building occupants of wet and/or slippery floor
conditions, and suitable safety warning signs will be erected.
Care will be taken to prevent damage to furnishings, etc. The space to be mopped will be
properly prepared for the mopping operation by sweeping the floor area as necessary and
otherwise clearing it of visible debris.
F. Floor Mopping
The mopping work will be performed in such a manner as to properly clean the floor surface,
care having been taken to see that the correct type and mixture of leaning solution, if required,
has been used.
All mopped areas will be clean and free from dirt, streaks, detergent residue, mop marks and
strands, etc., properly rinsed, if required, and dry mopped to present an overall appearance of
cleanliness.
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Walls, baseboards, furniture and other surfaces will be free of watermarks, scars, or marks
from the cleaning equipment striking the surfaces and splashing from the cleaning solution and
rinse water.
Care will be taken throughout the mopping operation to prevent the liquids and equipment
from coming into contact with electric outlets located in the floor areas or baseboards.
G. Preparation of Floor Area for Burnishing
Prepare the surface by removing any wet spills with a damp mop. Dried residue (gum, etc.)
should be removed with a putty knife and/or Freon. Dust mop the entire surface to be
burnished with a lightly treated dust mop or a disposable pad.
Walls, baseboards, furniture bases and other surfaces will be free of watermarks, marks from
the cleaning equipment, and splashing from the floor cleaning solutions. All cleaned surfaces
should be wiped dry and floor ready for application of the finish.
H. Burnishing
When the burnishing has been completed, the floor surface shall have a uniform high gloss
with no swirl marks or blemishes. The solution will be applied thinly, uniformly and evenly in
such a manner s to avoid skipping of areas. Walls, baseboards, furniture and other surfaces
will be free of solution residue and marks from the equipment.
4.6 OFFICES, LOUNGES, ETC.
A. Trash Removal
All wastepaper baskets will be empty and in place, clean and ready to use.
Trash will not be left on the floor.
B. Sweeping or Vacuuming Cleaning
There will not be any foreign substances left in corners, behind radiators, under furniture or
behind doors. Baseboards, furniture and equipment will not be disfigured or damaged during
the cleaning operation. There will not be any foreign substances left where sweepings were
picked up.
Furniture and equipment moved during the sweeping or vacuum cleaning will be replaced.
There will be no trash or foreign matter under desks, tables or chairs.
C. Dusting
All surfaces shall have a uniform appearance, free of streaks, smudges, dust, lint, litter, etc.
Woodwork, after being properly dusted, will appear bright. Corners and crevices will be free
from any dust.
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There will not be any oily spots or smudges on walls caused by touching them.
When inspecting with a flashlight, there will be no traces of dust on any surface. Window
ventilators, door glass, and all other glass that can be reach while standing on the floor will be
clean and free from dust, dirt, streaks, and spots. (This job does not include window washing.)
D. Clean Carpets
Carpets will be thoroughly clean and free from dust, dirt, embedded grit, and other debris.
There will be no trash or foreign matter under desks, tables, or chairs. Any furniture moved
during carpet cleaning will be replaced.
E. Clean Sinks
There will be no stains or spots on surfaces of sinks in any of the lounge areas. They are to be
clean and bright. Walls near washbasins will be free from spots or smears. The floor will be
free of water or soap solution. All metals, such as spigots and other hardware, will be clean
and bright.
F. Cabinets
All counter tops will be wiped down daily. The front surfaces of the cabinets are to be cleaned
as necessary or once a month, whichever comes first.
G. Drinking Fountains
The surfaces of drinking fountains will be clean and free of stains, and foreign objects will be
removed. The wall and floor around the drinking fountain will be free of spots and watermarks.
All other surfaces of the fountain will be free of spots, stains and streaks.
H. Appliances
The interiors of all appliances are to be cleaned once a month, except for refrigerators,
which will be cleaned every two weeks.
4.7 STAIRWAYS
A. Sweeping and Dusting
Stair landings, steps and all corners or stair treads will be free of loose dirt or dust streaks
after sweeping. Stair railings, fire apparatus door moldings, ledges, and grills will be dust
free after dusting. The dust will be removed rather than pushed around.
B. Cleaning, Polishing and Wall Spotting
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Glass surfaces will be clean and free of any smudges, finger marks and dirt. Handrails,
doorknobs and other surfaces will be clean and polished to an acceptable luster. Walls up
to a standing height will be free of finger marks and other dirt spots of any kind.
C. Mopping and Scrubbing
Stair landings and steps will be free of loose and/or caked dirt particles and will present an
overall appearance of cleanliness after mopping or scrubbing. Walls, baseboards, and stair
risers will be free of watermarks, scars from the equipment striking the surfaces and
splashing from the cleaning solution. All surfaces will be dry and the corners and cracks
clean after dry mopping.
4.8 RESTROOMS
A. Clean Toilets
Toilet bowls and other porcelain surfaces will be clean and bright.
Towel, toilet paper and soap dispensers will be filled, clean and in good working order.
There will be no soil marks on the fixtures or walls.
The floor, wainscoting and partitions will clean.
B. Clean Wash Basins
There will be no stains or spots on surfaces of wash basins.
Wash basins will be clean and bright.
Walls near wash basins will be free from spots or smears.
The floor will be free of water or soap solution.
All metals, such as spigots and other hardware, will be clean and bright.
Collection of Used Towels and Other Trash
All used towel receptacles will be empty and clean, both inside and outside.
All Sanitary receptacles will be clean, both inside and outside, and contain a new paper bag
liner.
No trash will be on the floor.
All unused towels will be at the designated disposal location.
Replenishment of Supplies
All dispensers of supplies will be clean and filled with the proper supplies.
The dispensers shall be ready for use, and checked so that paper rolls easily.
4.9 TRASH RECEPTACLES
A. Collecting Refuse from Units
All discarded material will be removed from the trash receptacles.
Recycling: All city facilities have recyclable containers and it is the Bidder’s responsibility to
remove recyclable paper and materials and place them in the designated recyclable containers.
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Cleaning, Polishing and Refilling Units
All receptacles will be emptied of refuse, and will be clean, with a fresh plastic bag if required.
4.10 PERFORMANCE STANDARDS FOR PROJECT CLEANING (MINIMUM STANDARDS)
A. Machine Scrubbing
The machine and other equipment will be checked and readied for work in a careful and
thorough manner. Cleaning solutions will be mixed thoroughly and in proportions specified
without undue spillage or either solution or rinse water.
B. Operation of Machine
Only authorized personnel having sufficient instructions as to its proper and efficient operation
will operate the mechanized equipment. The scrubbing machine will be started and operated
in a safe and reasonable manner. Care of the mechanized equipment will be exercised at all
times during its operation to avoid damage to personnel, the building and equipment.
C. Floor Scrubbing and Rinsing
Proper precautions will be utilized to inform the building occupants of wet and/or slippery
conditions during the scrubbing operation. The scrubbing work will be performed in such a
manner as to properly clean the floor surface with care taken to see that the proper cleaning
solution has been used. All areas, including areas inaccessible to the machine, and which are
cleaned by means of deck scrubbing brushes and/or mops, will be clean and free of dirt, water
streaks, mop marks, and string; properly rinsed; and dry mopped to present an overall
appearance of cleanliness. Walls, baseboards, and other surfaces will be free of watermarks,
scars from the cleaning equipment striking the surfaces, and splashing from the cleaning
solution and rinse water.
D. Equipment and Materials
All items of equipment used in the floor scrubbing work will be in a clean and well cared for
condition and properly placed in a neat and orderly manner in their assigned storage locations.
E. Wall Washing
There will be no streaks or spots remaining on walls or signs of not overlapping.
There will be not smudge spots at the point where cleaning of the lower and upper halves of
the wall overlap. No water will be spilled on the floor or furnishings. Walls will be uniformly
clean all over. Woodwork on doors, window and moldings will be clean.
All ventilation grills will be clean and free of dust and debris.
F. Furniture Replacement
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All furniture, pictures, and other furnishings moved during the wall washing operation will be
returned to their original positions.
4.11 GLASS CLEANING
A. Preparation of Work
The window area will be cleared of obstructions before washing the window.
Dusting Window Frames and Sash, and Washing the Glass. The window frame and sash will
be free of dust and loose dirt. The washed glass will be clean and free of dirt, grime and streaks
and will be clear of all excess moisture.
The window sash, sill and other surroundings will be free of drippings and other watermarks.
Items moved during the washing operation will be replaced to their original position.
B. Use of Safety Equipment and Methods
The safety equipment will be used in accordance with prescribed instruction.
Safety practices will be followed throughout the window washing work.
C. Care of Equipment and Materials
All items of equipment used in the window washing work will be in a clean and well cared for
condition. Equipment will be stored in assigned storage location. Unused materials will be
properly contained and stored.
4.12 STRIPPING AND REFINISHING RESILIENT TILE FLOORS
A. Stripping
Stripping will be defined as the complete removal, without damage to the floor surface, of all
finish and/or sealer from all visible floor surfaces and from those floor surfaces that can be
exposed by the removal of non-fixed furnishings. Stripping should also include the complete
removal of all marks, scuffs, and stains, etc. except in cases in which there is damage to the
floor surface.
The stripping chemical(s) used should meet the specifications given in these specifications for
the type of finish and/or sealer being stripped, and should be used according to the
manufacturer’s directions.
The floors should be scrubbed with a single-disc floor machine equipped with a stripping pad,
except those areas in which the use of manual scrubbing devices are necessary to completely
remove the finish and/or sealer (along walls, in corners, etc.). The stripping solution and rinse
water should be picked up with a wet/dry vacuum except in areas where its use is impossible
or impractical (very small areas, areas with low amperage circuits, etc.).
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All floor surfaces to which stripper has been applied should be thoroughly rinsed with clean
water. When a wet/dry vacuum is used, the area should be rinsed at least once after the
stripping solution has been removed. If a mop is used to pick up the stripping solution, the
area should be rinsed at least twice.
B. Refinishing
Refinishing should be defined as the proper application of at least two coats of finish to all
areas. The finish should be applied with a clean, fine strand, rayon mop head. No finish, which
has been removed from its original container, should be returned to that container.
4.13 CLEANING STAINLESS STEEL
The cleaning of stainless steel surfaces shall be defined as the application of an approved stainless
steel cleaner to the surface and its complete removal leaving the surface clean, dry, and as glossy
as possible. The surface shall be free of smudges and streaks on completion of the project. Water
or mild neutral detergent solution may be used to remove the film of stainless steel cleaner.
The surface and adjacent surfaces should be left with no trace of cleaning material on them.
Abrasive cleaners, pads, or brushes are forbidden in this project. Brushes with flexible nylon bristles
may be used to remove traces of stainless steel cleaner from crevices and corners.
Clean, lint-free cloths should be used for the application and removal of stainless steel cleaner.
Moving machinery must be stopped for this project.
4.14 WASH FURNITURE
Using a supply of cloths and sponges, a detergent solution, and a bucket, dust furniture to remove
loose dry soil. To painted, vinyl and other washable surfaces, apply clean detergent solution in
moderate amounts. Scrub spots where soil is stubborn. On surfaces that do not tear or scratch, a
small amount of lotion cleanser may be used to remove stubborn soil. Wring cloths into a catch
bucket. Use a clean cloth and rinse water to rinse the solution from furniture surfaces. Use a dry
cloth to dry the surfaces.
On completion of the project, furniture surfaces should be clean and dry. Manufacturer instructions
and cautions are to be followed on all equipment and materials used. Replace furniture moved for
the project.
4.15 CARPET CLEANING, WATER EXTRACTION METHOD
Carpet cleaning, water extraction method shall be defined as the spot cleaning and vacuuming
operation of the water extraction equipment, and re-vacuuming of all carpet in an area.
All vacuuming, both before after the use of the water extraction equipment shall be done with a
medium-duty pile lifter vacuum.
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All stained areas shall be treated with spot cleaning solutions, following the directions of the
manufacturer of the solutions. Spot cleaning should continue until as much of the stain as possible
has been removed.
The water extraction equipment and materials shall meet the specific ions given in this document.
The water extraction equipment shall be operated over the entire carpeted area.
All instructions provided by the manufacturer of the water extraction equipment and materials shall
be followed during their use.
After operating the water extraction equipment and allowing sufficient drying time, the carpet shall
be vacuumed following a pattern that will give the carpet pile a uniform appearance.
4.16 CARPET CLEANING, DRY FOAM METHOD
Dry foam shampooing of carpets shall be defined as the spot cleaning, vacuuming, shampooing,
and re-vacuuming of all carpets in an area. All vacuuming, both before and after shampooing, shall
be done with a medium-duty power lifter vacuum.
All stained areas shall be treated with a spot cleaning solution, following the directions of the
manufacturer. Spot cleaning should be continued until as much of the stain as possible has been
removed.
The shampooing shall be done using equipment and materials specifically designed for dry foam
shampooing and meeting the specifications for such equipment and materials given in this
document. The instructions provided by the manufacturers of the equipment and materials should
be followed during its use.
Areas, such as corners, which are inaccessible to the machine, shall be shampooed with foam from
the machine and manual scrubbing devices.
After shampooing and allowing sufficient drying time, the carpet shall be vacuumed following a
pattern that will give the pile a uniform appearance.
END OF SECTION
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Section 5
CHEMICAL SPECIFICATIONS
5.0 GENERAL REQUIREMENTS
The Bidder shall furnish all cleaning chemicals necessary to properly perform the work defined in this
document. As a minimum, the Bidder shall furnish the following cleaning agents:
Carpet Stain Removal Kit
Floor Finish Stripper
Concentrated Synthetic Neutral Detergent
Quaternary Ammonium Germicidal Detergent
Stainless Steel Cleaner
Lotion-type Cleanser
Glass Cleaner
Bowl Cleaner
Water-Emulsion Type Concrete and Terrazzo Sealer
Graffiti Remover
Carpet Shampoo Concentrate
Metal-Link Polymer Floor Finish
All chemicals shall comply with the appropriate chemical specifications. OSHA Form 20, Material Safety
Data Sheet, or equivalent, for all chemicals to be used and specifications and samples shall be submitted
to the City’s Representative by the Bidder for his approval or rejection prior to the use of the chemical in
the performance of the work. The Bidder is required to furnish from the chemical supplier, a certification,
as to compliance with the appropriate chemical specifications, and a completed copy of OSHA Form 20 on
all approved products.
All Cleaning products, except sanitizers must have one of the following certifications:
1- Green Seal Products
2- US EPA: DFI Products ( Designed for the Environment)
3- CRI: Carpet and Rug Institute
4- Florida DEP certification as defined in this Agreement
All chemical supplies shall be purchased in one-gallon containers or smaller. Lotion-type cleanser and acid
type bowl cleaner shall be dispensed in a one-quart plastic squeeze bottle.
All chemicals shall be issued to custodians in their original containers and shall retain the
original label that must define the instructions for use of the chemical and any pertinent
warnings or safety instructions.
If an alternate brand meets or exceeds the respective chemical specifications, and performs as well or
better than the specified brand as demonstrated by actual performance testing which will be evaluated by
the City Representative and causes no interference with the operational activities of the City, or damage
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 34
to the facilities, and is in the best interest of the City, then the chemical shall be approved for use by the
Bidder.
Any additional costs associated with testing or using an alternate brand or chemical or with changing
from one brand to another brand will be borne by the Bidder, if the Bidder requested the test or change.
No ammonia, bleach or powdered cleanser shall be used in the performance of this work.
5.1 FLOOR FINISH STRIPPER WATER EMULSION-TYPE WAX OR FINISH REMOVER
Scope
This specification covers commercial wax remover for use in stripping water emulsion floor wax
or finish (including the metal-link polymers) from vinyl, rubber, asphalt, and other composition
floor surfaces. Also for use as a heavy-duty cleaner for ceramic and conductive floors.
The compound shall be a liquid of one grade only.
Requirements
1. The compound shall be homogeneous, highly concentrated free-flowing liquid so formulated that
it may be diluted with clear water. It shall be composed of synthetic detergents, alkaline builders
and sequestering agents. It shall not cause skin irritations when used in accordance with
directions.
2. The compound in use concentrates shall be free rinsing and free from any odor which might be
objectionable under conditions of use.
3. The compound shall not contain any fatty acid soaps.
4. The compound shall be stable and not lose its original effectiveness or otherwise deteriorate
when stored for none months in a closed shipping container at room temperature.
5. The non-volatile content shall not be less than 6.52 at 105C. ・
6. The pH value of a 1.0% by weight solution shall not be more than 12.0 when tested by standard
pH meter.
7. The compound shall be completely miscible with tap water in all proportions. It shall be stable
and clear between a temperature range of 32F and 110F. ・・
8. The floor wax removal compound shall remove 95% of a wax film as determined by instrumental
measurement, in which the reflectance of a light colored unwaxed standard linoleum panel is
compared with that of a panel which has been waxed with a standard dyed water emulsion wax
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 35
and then stripped. Measurement is made on a Hunter Multi-Purpose Reflecto-meter as described
in paragraph 4.4.6 of Federal Specification PR-20 1 b.
9. The product shall remove grease, oils, waxes, gums, dirt and hard to remove soils from all
recommended surfaces when used as directed.
5.2 CONCENTRATED SYNTHETIC NEUTRAL DETERGENT
Scope
This specification covers one grade of a liquid concentrated compound suitable for wet cleaning of
both painted and unpainted surfaces where hard or soft water prevails.
An effective cleaning agent for use on wood, rubber, asphalt tile, terrazzo, marble, concrete floors
and other surfaces.
Requirements
1. Compound shall be composed of synthetic organic detergents, sequestering, suspending and
other cleaning agents.
2. The ingredients shall be assembled to form a homogeneous liquid with no more than a trace of
suspended matter. It shall be biodegradable and mildly perfumed.
3. The compound shall be non-caustic and contain no soap.
4. The compound shall be completely soluble in distilled water at room temperature.
5. The compound shall contain no free alkali or ammonia.
6. The compound shall contain no free oil, abrasives or other harmful ingredients and shall not be
irritating to the skin.
7. The compound shall contain no more than 87% by weight, of matter volatile at 105C.・
8. The compound shall be stable and not lose its original effectiveness or otherwise deteriorate
when stored for none months in a closed shipping container at room temperature.
9. The synthetic organic detergent shall be non-ionic or anionic type, and formulated in such a
manner as to assure its being packaged in mild steel-type containers.
10. The pH of the compound shall be no higher than 9.9 (Beckman pH meter) at a 1% concentration
in distilled water.
11. Emulsification of grease, oil and dirt - very good.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 36
12. Free rinsing - excellent.
13. Foaming – Moderate foam with excellent stability, in the presence of grease and oil.
14. The undiluted concentrate shall have a viscosity of not less than 450 cps or more than 850 cps at
room temperature (20C).・
15. The product may be diluted as much as one ounce per gallon (1:128) for application to cars and
trucks; as much as one to eighty for cleaning windows, mirrors and glassware; and as much as
one to fifty for cleaning walls, woodwork, and all types of floors.
16. The product shall be safe for use on all surfaces when used as directed.
5.3 QUATERNARY AMMONIUM GERMICIDAL DETERGENT
Scope
This is specification for one type of synthetic detergent and germicide compound designed for
general cleaning and disinfecting in one operation.
Type
Liquid, quaternary ammonium compound.
Requirements
1. This product shall be a blend of synthetic organic detergents, inorganic alkaline builders, water
softening agents, and synthetic quaternary ammonium germicide. The product shall not contain
any soap, mercury compounds, phones, free chloride, peroxide, formaldehyde, or materials that
release such compounds when diluted according to directions. The germicidal agent shall be a
quaternary ammonium compound. The material shall be biodegradable.
2. The product shall be a minimum phenol coefficient of 10.0 against salmonella typhus and
staphylococcus auras by the A.O.A.C. method. The product shall pass the official A.O.A.C. use
dilution confirmation test at a one to one hundred and twenty-eight (1 to 128) dilution. The
product shall kill pseudomonas aeruginosa at a one to one hundred and twenty-eight (1 to 128)
dilution and must be effective against both gram positive and gram negative organisms.
3. A one to one hundred and twenty-eight (1 to 128) dilution of the product in distilled water shall
be substantially odorless, and no odor shall result from contact with surfaces cleaned.
4. The color of the product shall be optional.
5. The product shall meet all other requirements of this specification in waters up to and including
750 ppm of hardness.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 37
5.4 LOTION CLEANSER
Scope
This specification covers a lotion-type abrasive disinfectant cleanser for the cleaning of porcelain
surfaces and for general maintenance use.
Requirements
1. The cleaner shall be made from high quality soap, abrasives, and disinfectant agents, uniformly
mixed. Small amounts of other ingredients may be added to improve the quality of the cleanser.
2. The cleaner shall be a white or an attractive pleasing color, scented or unscented, and of uniform
composition.
3. Product shall not separate when stored at 50C for seven days.・
Composition
1. The moisture content shall not exceed 55%.
2. Anhydrous synthetic detergent content – 5% minimum to 10% maximum.
3. Abrasive content shall not be less than 30%.
4. Fineness of insoluble siliceous matter – 1% maximum retained on #100 U.S. Sieve.
5. PH measured by stand meter method shall be between seven and eight.
5.5 STAINLESS STEEL CLEANER AND POLISH
Scope
Stainless steel cleaners and polish covered by this specification is intended for use on stainless
steel and other unpainted metal surfaces.
Requirements
1. The material shall not cake or powder in crevices or corners and leave no residue on the surface
after polishing.
2. The product shall have a pleasant, mild odor and leave no residual odor on the polished surface.
3. The product shall contain no acids, alkali, wax, or abrasive material.
4. The material shall have a flash point in excess of 120F by the TAG closed cup method.・
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 38
5. A flame projection test, with the flame 6 inches from the valve at full valve opening, shall give
aflame length not in excess of 17 inches with no flashback toward the valve.
6. The product shall be packaged in aerosol cans with deliverable net weight of 18 oz. each, over
packed in Interstate Commerce Commission approved containers.
5.6 WATER EMULSION TYPE CONCRETE AND TERRAZZO SEALER
Scope
Water emulsion type concrete and terrazzo sealer covered by this specification is a water
emulsion of polymers for use as a pre-coat on resilient floors, both porous and non-porous, and
on non-resilient floors such as concrete and terrazzo.
Requirements
1. Non-Volatile Total Solids: Shall not be less than 15.6%.
2. Stability: The product shall show no separation, gelling, creaming, or otherwise deteriorate in the
container for a period of at least a year.
3. Alkalinity: The product shall have a pH of 9.1 measured on a Beckman pH Balance at 25 C.
4. Gloss: The product shall have a gloss of 87 when applied to a black glass plate having a gloss of
95.
5. Drying Time: The product shall dry to a clear, glossy finish within 30 minutes.
6. Slip Resistance: Meets or exceeds the CSMA Bench Mark Standard for slip resistance as
determined by ASTM D-2047-69-A, a comparable standard to that used by Underwriters
Laboratory.
7. Tackiness: A dry film of the product shall not be tacky when tested 4 hours after application.
8. Deleterious Effect on Floor: The product, when applied to resilient or non-resilient floors, shall
not show effects such as whitening, discoloration or in any way be injurious to the floor surface.
9. Water resistance: Shall not be affected by 24 hours of contact with water.
Removability:
1. The product shall be completely removed using a nylon abrasive pad and a good floor finish
remover.
2. The product shall have a Specific Gravity of Min. 1.025 to Max. 1.035 When measured by a
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 39
Westphalt Gravity Balance at 25 C.
3. The product shall contain no copper or magnesium except for trace amounts found in the water.
4. The product shall have a clean-smelling, ammonia type odor with no objectionable odors.
5. Flash Point: The product shall exhibit no measurable Flash Point when the Cleveland Closed Cup
or Tagliabue Cup Flash Point Test Apparatus is employed.
6. The product shall have Viscosity of Min. 3 to Max 5 Centipoises, when measured by the
Brookfield Viscosity Meter at 25C.・
7. The product shall be free from non-aqueous solvents, such as hydrocarbons, ketones, esters,
pine oil, alcohol, etc.
5.7 GLASS CLEANER
Scope
Liquid glass cleaner covered by this specification is intended primarily for use on windows,
mirrors, and other glass surfaces,
Requirements
1. The compound shall be a blend of synthetic organic detergents, alcohols, solvents, and
germicidal components. It shall not contain any perfume, ammonia or inorganic alkalis.
2. Cleaning Efficiency: When the compound is properly applied to glass surfaces and polished, it
shall leave the surface free from dust, grime, and ordinary soil material.
3. Flash Point: The flash point of the liquid shall be less than 27 C (80 F).
4. PH Value: The pH value of the liquid shall be not less than 7.0 or more than 9.0 at 25 C.
5. Compound shall be a concentrated product with a minimum dilution ratio of 5:1.
5.8 METAL - LINK POLYMER FLOOR FINISH
Scope
This specification covers a self-polishing, slip resistant, all synthetic water emulsion floor finish
intended for use on, and not detrimental to, sealed or finished wood surfaces, asphalt tile,
linoleum, rubber, vinyl composition, painted concrete, terrazzo and cement surfaces. The product
is to be used without dilution. Acid sensitive emulsions are excluded.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 40
Requirements
1. The finish shall consist of all synthetic components. It shall contain no natural waxes.
2. The finish shall contain a minimum of 15 non-volatile materials when determined in
accordance with ASTM method D-1289-64.
3. The finish shall consist of polyacrylic and polyethylene components. Polymers shall be
metal-linked to provide excellent detergent resistance.
4. The product shall be safe for use on all kinds of floors including asphalt, vinyl, linoleum,
terrazzo, marble, sealed wood, cork, rubber, and other composition tile surfaces.
5. The product shall produce a colorless, non-slip, water resistant coating having a very
high gloss.
6. The finish shall be re-applied within 30 minutes after prior coat has dried. Second coat
shall not whiten or lift the first coat – it shall produce enhanced gloss.
7. The product shall resist scuffing, powdering, and scratching under traffic to a satisfactory
degree and shall respond to buffing.
8. The finish shall level well without streaking or puddling when applied with mop or lambs
wool applicator or when tested according to ASTM method D-1436-56.
9. The finish shall resist wet cleaning with alkaline detergents without being removed from
the floor and without destroying gloss. However, it shall be readily removable by
industrial and institutional wax strippers. Removability properties may be tested in
accordance with ASTM method D-1792-66.
10. The product shall not be acid sensitive, and shall resist acidic cleaners and strippers,
including acidic soft drinks and fruit juices.
11. The finish shall be non-yellowing on the floor and shall be milk white in the original
container, rather than tan.
12. The finish shall have a coefficient of static friction on the floor greater than 0.50 when
measured by the ASTM method D-2047-69, and accordingly, is considered safe.
13. The finish shall be film-forming at usual temperatures and shall produce no powdering
and no hazing.
14. The finish shall be completely waterproof within twelve (12) hours after application.
15. The finish shall be free from objectionable odor and must not develop an offensive odor
upon storage in the original, unopened container.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 41
16. The finish shall be suitable for high speed (1500 to 2500 RPM) burnishing.
THIS SECTION INTENTIONALLY LEFT BLANK
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 42
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 6
BID SUBMITTAL FORMS
OPENING: 2:00 P.M.
08/06/2015
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Andrew J. Rozwadowski
Date Issued:
07/09/2015
This Bid Submittal Consists of
Pages 42 through 45
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB No. 15-07-01
CITYWIDE CUSTODIAL SERVICES
A Bid Deposit in the amount of 5% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 100% of the total amount of the bid will be required upon
execution of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Agent: Firm Name:
Andrew J. Rozwadowski
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR (4) COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 45 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 43
SECTION 6
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 44
BID SUBMITTAL FORM
Bid Title: CITYWIDE CUSTODIAL SERVICES
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions
to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will
remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to sign and
submit the Agreement with the Bonds and other documents required by the Bidding Requirements within
ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid; the Bidder has not solicited or induced any person, firm or corporation to
refrain from Bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purpose of
Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to
be contracted by the City under individual Purchase Orders, based on the unit prices established under this
Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 45
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
BIDDER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach | Invitation to Bid No. 15‐07‐01 46
AFFIDAVITS
1 of 10
2 of 10
3 of 10
4 of 10
5 of 10
6 of 10
7 of 10
8 of 10
PERFORMANCE BOND
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
_______________________________________, as Principal, hereinafter called Contractor, and
________________________, as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee,
hereinafter called City, in the amount of ________________________________ Dollars ($
_____________) for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:
______________, awarded the day of , 20 , for
_______________________________________ in accordance with contract documents prepared by the City of
Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for
_________________________________ (Bid No. ______________) within calendar days after the
date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the
Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and
16.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which appear within
one and one half (1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in
the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared
by City to be, in default under the Contract, the City having performed City’s obligations thereunder, the Surety
may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the best, lowest, qualified, responsible and responsive Bidder,
or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest,
qualified, responsible and responsive Bidder, arrange for a Contract between such Bidder and
City, and make available as Work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract
Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under
the Contract and any amendments thereto, less the amount properly paid by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City
named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
Surety's obligation under this Bond.
Signed and sealed this day of , 20 .
WITNESS: BY:
(Name of Corporation)
_________________________
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
______________________________
(City/State/Zip Code)
______________________________
(Telephone)
STATE OF FLORIDA
COUNTY OF _________________________
The foregoing instrument was acknowledged before me this _____ day of __________________, 20____,
by _________________________________________________________ [name of person], as
__________________________________ [type of authority], for ________________________________ [name
of party on behalf of whom instrument was executed].
AFFIX NOTARY STAMP HERE: ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
Bid Specs:Janitorial Maintenance Services
Location:Government Center / Trailer Facilities
RoomScope of WorkDaily Weekly Monthly
LobbyMop floor X
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
Shampoo rugX
Wipe down / sanitize drinking fountainsX
Dust photos on wallX
Wash windows and GlassX
Spot clean doors/wallsX
Empty garbage/recycle X
Lobby
Restrooms Mop floorX
Wax floorX
Clean / sanitize sinkX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
Breakroom Wipe down / sanitize table X
Mop floorX
Wax floorX
Stock hand towelsX
Wash / sanitize sinkX
Wipe down appliancesX
Wipe down / sanitize countertopX
Clean out / sanitize refrigeratorX
Empty garbage/recycle X
All offices/
hallway
Vacuum rug
X
Shampoo rug X
Dust photos on wall and cabinets X
Sweep landings - to stairwells X
Spot clean doors/wallsX
Empty garbage/recycle X
Conference
Room
Wipe down sanitize tables
X
Wipe down / sanitize countersX
Clean glass wall (inside & out) X
Shampoo rugX
VacuumX
Empty garbage/recycle X
Employee
Restroom Mop floorX
Wax floorX
Clean / sanitize sink & showerX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
RoomScope of WorkDaily Weekly Monthly
Attachment A
4th Floor
3rd Floor
LobbyMop floor X
Wax floor X
Vacuum X
Wipe down & dust down lobby desk X
Shampoo rug X
Wipe down / sanitize drinking fountains X
Dust photos on wall X
Spot clean doors/walls X
Wash windows and Glass X
Empty garbage/recycle X
Lobby
Restrooms Mop floorX
Wax floor X
Clean / sanitize sinkX
Wipe down / sanitize counterX
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
Breakroom Wipe down / sanitize table X
Mop floorX
Wax floorX
Stock hand towelsX
Wash / sanitize sinkX
Wipe down appliancesX
Wipe down / sanitize countertopX
Clean out / sanitize refrigeratorX
Empty garbage/recycle X
All offices/
hallway
Vacuum rug
X
Shampoo rug X
Dust photos on wall and cabinets X
Spot clean doors/wallsX
Sweep landings - to stairwells X
Empty garbage/recycle X
Conference
Room
Wipe down sanitize tables
X
Wipe down / sanitize countersX
Clean glass wall (inside & out) X
Shampoo rugX
VacuumX
Empty garbage/recycle X
RoomScope of WorkDaily Weekly Monthly
LobbyMop floor X
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
Shampoo rugX
Wipe down / sanitize drinking fountainsX
Dust photos on wallX
Spot clean walls/doorsX
Wash windows and GlassX
Empty garbage/recycle X
Lobby
Restrooms Mop floorX
Wax floorX
Clean / sanitize sinkX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
2nd Floor - Police Department
Breakroom Wipe down / sanitize table X
Mop floorX
Wax floorX
Stock hand towelsX
Wash / sanitize sinkX
Wipe down appliancesX
Wipe down / sanitize countertopX
Clean out / sanitize refrigeratorX
Empty garbage/recycle X
All offices/
hallway
Vacuum rug
X
Shampoo rug X
Dust photos on wall and cabinets X
Sweep landings - to stairwells X
Spot clean walls/doors
Empty garbage/recycle X
Clean glass in hallwayX
Roll-Call
Room
Wipe down sanitize tables
X
Wipe down / sanitize countersX
Clean glass wall (inside & out) X
VacuumX
Empty garbage/recycle X
Employee
Restrooms &
Locker Rooms Mop floorX
Wax floorX
Clean / sanitize sink & showerX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Spot clean walls/doorsX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
Holding Cell
Area Wipe down counterX
Mop floorsX
Sweep floorsX
Empty garbage / recycle
RoomScope of WorkDaily Weekly Monthly
Lobby,
Meeting
Room &
History Hall Mop floorX
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
Shampoo rug (History Hall & Meeting Room)X
Wipe down / sanitize drinking fountainsX
Dust photos on wallX
Spot clean walls/doorsX
Wash windows and GlassX
Empty garbage/recycle X
Lobby
Restrooms Mop floorX
Wax floorX
Clean / sanitize sinkX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
1st Floor
Clean mirrors X
Empty garbage/recycle X
Fully stockX
RoomScope of WorkDaily Weekly Monthly
CenterMop floor X
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
Dust shelves and deskX
Wash windows and GlassX
Empty garbage/recycle X
RoomScope of WorkDaily Weekly Monthly
Library Mop floor X
Wax floorX
VacuumX
Wipe down & dust down all tables & deskX
Dust the tops of bookshelves X
Wash windows and GlassX
Empty garbage/recycle X
RoomScope of WorkDaily Weekly Monthly
OfficeMop floor X
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
Spot clean doors/wallsX
Wipe down / sanitize drinking fountainsX
Dust photos on wallX
Wash windows and GlassX
Empty garbage/recycle X
Employee
Restroom Mop floorX
Wax floorX
Clean / sanitize sinkX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
Breakroom in
the same
room as
offices Wipe down / sanitize tableX
Mop floorXX
Wax floor
Stock hand towelsX
Wash / sanitize sinkX
Wipe down appliancesX
Wipe down / sanitize countertopX
Clean out / sanitize refrigeratorX
Empty garbage/recycle X
RoomScope of WorkDaily Weekly Monthly
ChambersMop floorX
Wax floorX
VacuumX
Wipe down & dust down lobby desk X
1st Floor - Library
1st Floor - Public Works & Lifeguard Office
1st Floor - Commission Chambers
1st Floor - Visitors Center
Shampoo rugX
Wipe down / sanitize drinking fountainsX
Dust photos on wallX
Wash windows and GlassX
Empty garbage/recycle X
Breakroom Mop floor X
Wax floorX
Clean / sanitize sinkX
Wipe down / sanitize counter
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
RoomScope of WorkDaily Weekly Monthly Twice a Year
Post OfficeMust be there before or at 4PM
Mop FloorsX
Wax Floors X
DustX
Wash windows (inside) X
RoomScope of WorkDaily Weekly Monthly
2-MainWipe down outside doorsX
1-Police DeptWipe down entire inside of elevatorX
RoomScope of WorkDaily Weekly Monthly
TrailerMop floorX
Wax floorX
Dust top of shelves/cubicles X
Empty garbage/recycle X
RestroomsMop floor X
Wax floorX
Clean / sanitize sinkX
Clean / sanitize toilet bowlsX
Fill foam dispensers X
Fill toilet paper dispensersX
Fill paper toilet seat coversX
Clean mirrors X
Empty garbage/recycle X
Fully stockX
Kitchen Wipe down / sanitize countertopX
Mop floorX
Wax floorX
Stock hand towelsX
Wash / sanitize sinkX
Wipe down appliancesX
Clean out / sanitize refrigeratorX
Empty garbage/recycle X
1st Floor - Post Office
All Elevators at Government Center (2-Main & 1-Police Dept.)
Public Works Trailer - 19160 Collins Ave
Created by Debra L. Lime, Public Works/CIP 2.11.15
Bid Specs:Janitorial Maintenance Services
Location:Pelican Community ParkDate:2/10/2015
Room Scope of Work Daily Weekly Monthly
Offices,
Cubicles,
Work Stations
Dust all office furnishings (including furniture, desks,
bookshelves, file cabinets, computers, tv, etc.), blinds,
and baseboards X
Vacuum carpeted floors X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
Clean and disinfect/sanitize all phones X
***Clean windows-interior and exterior w/squeegee only X
Clean all entry doors including handles and hardware X
Clean glass blocks and white borders X
Strip and wax floors X
Shampoo carpets X
Breakroom
Dust all furnishings (including tv), top of cabinets, and
baseboards X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
Clean and disinfect/sanitize sinks, faucet fixtures,
countertops, tables, refrigerator (exterior-use stainless
steel product), roll down window, fire extinguisher wall
unit X
Place any dishwasher safe dishes left in the sink in
dishwasher and start it X
Wash any non dishwasher safe dishes X
Refill paper towels X
Clean and disinfect/santize microwave X
Clean all entry & storage doors, cabinets and drawer
faces including handles and hardware X
Clean out inside of refrigerator (specific date provided by
City)X
Hallways,
Common
Areas
Dust all office furnishings (including furniture, desks,
bookshelves, file cabinets, computers, etc.), blinds, and
baseboards X
Sweep and mop floors X
Clean and polish all drinking fountains X
***Clean windows-interior and exterior w/squeegee only X
Strip and wax floors X
Foyer,
Reception
Areas
Dust all office furnishings (including furniture, desks,
bookshelves, file cabinets, computers,framed artwork,
display racks, tables, fire extinguisher wall unit, AED wall
unit, tv, trophy stand (gym), display case (gym), etc.),
blinds, and baseboards X
Vacuum carpeted floors and area rugs after removing
large debris (that can damage vacuum)X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Dust frames X
***Clean windows-interior and exterior w/squeegee only X
1st Floor
Restrooms,
Staff
Restroom
Dust and polish all furnishings
X
Sweep and mop (disinfect/sanitize w/ disinfectant
solution) X
Clean mirrors X
Wipe and disinfect/sanitize faucet fixtures, hand dryers X
Disinfect/sanitize restroom facilities (toilets, toilet seats,
urinals, fixtures)X
Refill toilet paper, paper towels, seat covers, and soap
dispensers X
Clean (disinfect/sanitize) all restroom
partitions/dividers/wall X
Check for and remove all graffitti X
Clean (disinfect/santize) baby changing stations X
Empty trash and wax bags, and replace with new liners
and wax bags X
Clean all entry doors including handles and hardware X
Deep scrubbing/clean of tile floors, walls, and ceiling
(including grout)X
Replace urinal screeen and deodorant blocks
Elevator,
Elevator
Hallway Sweep and mop floors X
Disinfect/sanitize handrails X
Clean and disinfect/sanitize inside and outside of
elevator walls and doors with stainless steel product X
Check for and remove all graffitti X
Deep scrubbing/clean of tile floors including grout X
Multipurpose
Room
Dust all furnishings (including fire extinguisher wall units),
baseboards X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Clean all entry and storage doors including handles and
hardware X
***Clean windows, window frames-interior and exterior w/
squeegee only, window sills X
Strip and wax floors X
Basketball
Gym Dust all furnishings (including countertops, baseboards)X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Clean all entry and storage doors including handles and
hardware X
Dry mop court floor X
Vacuum area rugs X
Sweep and disinfect/santize bleachers-w/solution (see
product sheet)-IF SOLUTION OR WATER GETS ON
THE COURT, WIPE UP IMMEDIATELY X
***Clean windows w/ squeegee only X
Disinfect/santize wall pads X
Mop with damp mop (damp mop should be with water
only). This is specific to the basketball court. X
Strip and wax terazzo floor in lobby X
as needed
Basketball
Gym
Concession Dust all furnishings (including countertops, baseboards)X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
Clean and disinfect/sanitize sinks, faucet fixtures,
countertops, tables, refrigerator (exterior-use stanless
steel product), soda machine-exterior, ice machine
(exterior-use stanless steel product)X
Clean all entry doors including handles and hardware X
Clean and disinfect/santize microwave X
***Clean windows-interior and exterior w/squeegee only X
Deep scrubbing/clean of tile floors including grout X
Room Scope of Work Daily Weekly Monthly
Restrooms Dust and polish all furnishings X
Sweep and mop (disinfect/sanitize w/ disinfectant
solution) X
Clean mirrors X
Wipe and disinfect/sanitize faucet fixtures, hand dryers X
Disinfect/sanitize restroom facilities (toilets, toilet seats,
urinals, fixtures)X
Refill toilet paper and soap dispensers X
Clean (disinfect/sanitize) all restroom
partitions/dividers/wall X
Check for and remove all graffitti X
Clean (disinfect/santize) baby changing stations X
Empty trash and wax bags, and replace with new liners
and wax bags X
Clean all entry doors including handles and hardware X
Deep scrubbing/clean of tile floors, walls, and ceiling,
including grout X
Replace urinal screeen and deodorant blocks
Elevator,
Elevator
Hallway Sweep and mop floors X
Disinfect/sanitize handrails X
Clean and disinfect/sanitize inside and outside of
elevator walls and doors with stainless steel product X
Check for and remove all graffitti X
Deep scrubbing/clean of tile floors including grout X
Hallways,
Common
Areas
Dust all office furnishings (including furniture, desks,
bookshelves, file cabinets, computers, etc.), blinds, and
baseboards X
Sweep and mop floors X
Clean and polish all drinking fountains X
***Clean windows-interior and exterior w/squeegee only X
Strip and wax floors X
Arts and
Crafts Room
Dust all furnishings (including fire extinguisher wall units,
framed artwork), baseboards X
Sweep and mop floors X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Clean (disinfect/santize) sinks and faucet fixtures X
Clean (disinfect/santize) countertops and tables X
2nd Floor
as needed
Clean all entry and storage doors including handles and
hardware X
Vacuum area rugs X
***Clean windows-interior and exterior w/squeegee only X
Strip and wax floors X
Fitness Room
Vacuum floors
X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Clean mirrors X
Clean and sanitize all phones X
Dust all furnishings (including lockers (in/outside), fire
extinguisher wall unit, tv, wipe dispensers), baseboards X
Clean all entry doors including handles and hardware X
Disinfect/sanitize equipment including weights (where
people touch or sit)X
***Clean windows-interior and exterior w/squeegee only X
Disinfect/sanitize equipment (component, frames, bases)
X
Computer
Room
Vacuum
X
Dust all furnishings (including fire extinguisher wall unit,
projector mount, tv)-DO NOT CLEAN OR TOUCH THE
SMART BOARD X
Wipe down tables X
***Clean all glass doors-interior and exterior w/squeegee
only, pushbars X
Clean all entry doors, cabinets, drawer faces, including
handles and hardware X
Empty trash bins and replace bags; Maintain separate
receptacles for recycling and trash, and dispose of each
properly X
***Clean windows, window frames-interior and exterior
w/squeegee only, window sills X
Shampoo carpet X
Stairwells Sweep and mop floors X
Clean all entry doors including handles and hardware X
Clean (disinfect/sanitize) handrails and walls X
Check for and remove graffitti X
Dust display boards X
General
Ensure that all doors to all rooms are securely closed and
lights are off at the completion of each room
Set alarm before you leave
If no City personnel is present, notify City contact list
immediately if there is an issue w/the alarm
Manually lock the front doors in the event that the alarm
cannot be set
Lock gates as you exit
Key
***"w/ squeegee only" is used to note that there should
not be any streaks left on glass
FACILITIES
1. Government Center $X 12 =$
(Approx. 54,000 Sq. Ft.)
2. Pelican Community Park $X 12 =$
Community Center and Gymnasium
(Approx. 25,600 Sq. Ft.)
3. Public Works Modular $X 12 =$
(Approx.1,000 Sq. Ft.)
Total of Items 1 through 3:$$_________________
SUPPLIES
4. Paper Towels Refills for Bathroom $
5. Toilet Paper Refills for Bathrooms $
6. Toilet Paper Refills for 4th Floor $
7. Trash Bag Refills for Bathroom $
$
C D A+D
$_____________ X 12 = $___________________$_________________+$_______________
Annual Cost
Total Cost of Contract (2) Two Years (E X 2)$X 2 =
PROPOSED CHEMICALS
Carpet Stain Removal Kit $
Floor Finish Stripper $
Concentrated Synthetic Neutral Detergent $
Quaternary Ammonium Germicidal Detergent $
Stainless Steel Cleaner $
Lotion‐type Cleanser $
Glass Cleaner $
Bowl Cleaner $
Water‐Emulsion Type Concrete and Terrazzo Sealer $
Graffiti Remover $
Carpet Shampoo Concentrate $
Metal‐Link Polymer Floor Finish $
OPTIONAL SERVICES
Shampooing:$per Sq. Ft.
Strip/Wax/Buff Tile Flooring:$per Sq. Ft.
Porter or Janitor, Regular Rate $per Hour
Nights/Holidays Rate $per Hour
Exterior Window Cleaning: Government Center $per cleaning
NOTE: The quantities shown in this bid form are estimates only! They may vary significantly from the actual quantities ordered by the City.
Payments shall be for the units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form and Contract, fully
acknowledges that he/she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the bid unit price of
the items times the number of items authorized, ordered, placed, and accepted by the City. The funding for this and all projects is based on
the availabity of funds at the time of awarding the contract.
C
E
Total of Supplies Items 4 through 7:
PROPOSED SOLUTIONMONTHLY COST
PROPOSED SOLUTIONCost per Unit
A
E
Annual Cost
= $_________________
Total Cost per Year A + D
$
As such the Contractor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide
complete Custodial Services
Attachment C
MONTHLY COSTANNUAL COST
SCHEDULE OF VALUES
Bid Specs:
Location:
Name:
Date:
4th Floor
RoomScope of WorkDailyWeeklyMonthly Notes
LobbyMop floor
Wax floor
Vacuum
Wipe down & dust down lobby desk
Shampoo rug
Wipe down / sanitize drinking fountains
Dust photos on wall
Wash windows and Glass
Spot clean doors/walls
Empty garbage/recycle
Lobby
Restrooms Mop floor
Wax floor
Clean / sanitize sink
Wipe down / sanitize counter
Clean / sanitize toilet bowls
Fill foam dispensers
Fill toilet paper dispensers
Fill paper toilet seat covers
Clean mirrors
Empty garbage/recycle
Fully stock
Breakroom Wipe down / sanitize table
Mop floor
Wax floor
Stock hand towels
Wash / sanitize sink
Wipe down appliances
Wipe down / sanitize countertop
Clean out / sanitize refrigerator
Empty garbage/recycle
Attachment D
Janitorial Maintenance Services /CUSTODIAL CHECK LIST EXAMPLE
Government Center 4th Floor
Check task if completed
All offices/
hallway
Vacuum rug
Shampoo rug
Dust photos on wall and cabinets
Sweep landings - to stairwells
Spot clean doors/walls
Empty garbage/recycle
Conference
Room
Wipe down sanitize tables
Wipe down / sanitize counters
Clean glass wall (inside & out)
Shampoo rug
Vacuum
Empty garbage/recycle
Employee
Restroom Mop floor
Wax floor
Clean / sanitize sink & shower
Wipe down / sanitize counter
Clean / sanitize toilet bowls
Fill foam dispensers
Fill toilet paper dispensers
Fill paper toilet seat covers
Clean mirrors
Empty garbage/recycle
Fully stock