HomeMy WebLinkAboutRFQ 15-08-02 - Construction Management at Risk (CMAR) for Government Center Annex at 18080 Collins AvenueRequest for Qualifications
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Construction Management at Risk (CMAR) for
Government Center Annex at 18080 Collins Avenue
Request for Qualifications No. 15 -08 -02
Publish Date:
08/24/2015
Pre - Qualification Conference:
None
All Questions Due:
09/04/2015 by 5:00 PM
Responses Due and Opening Date:
09/23/2015 at 2:30 PM
Where to Deliver Responses
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
TABLE OF CONTENTS
Table of Contents
Page 1 of 7
Page 2
Legal Advertisement/ Notice to Respondents
Equal Opportunity / Affirmative Action Statement
Page 3
Instructions to Respondents / General Terms
Section 1
Page 4
Special Terms & Conditions
Section 2
Page 9
Scope of Work / Technical Specifications
Section 3
Page 12
Evaluation Process
Section 4
Page 13
Request for Qualification Format
Section 5
Page 16
Respondents Submittal Form
Section 6
Page 20
Affidavits
Non - Collusive Affidavit
Page 1 of 7
Public Entity Crimes
Page 2 of 7
Equal Opportunity / Affirmative Action Statement
Page 4 of 7
Conflict of Interest Statement
Page 5 of 7
Dispute Disclosure Form
Page 6 of 7
Anti - Kickback Affidavit
Page 7 of 7
Attachments
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
LEGAL ADVERTISEMENT
NOTICE TO RESPONDENTS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the
following work as specified.
Construction Management at Risk (CMAR) for Government Center Annex at 18080 Collins
Avenue RFQ No. 15 -08 -02
The Specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined at
the City of Sunny Isles Beach — Office of the City Clerk. Firms who obtain the Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their response package may
be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all firms who are listed on the official list. The City may not accept incomplete submissions.
Sealed submittals will be received by the City Clerk no later than 2:30 PM on Wednesday, September
23th 2015 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny
Isles Beach, Florida, 33160. Submittals received after this time will not be considered. The City is under
no obligation to return Submittals. Responses will be publicly opened and firm names read aloud at that
time.
The envelope containing the sealed RFQ must be clearly marked:
Construction Management at Risk (CMAR) for Government Center Annex at 18080 Collins
Avenue
Request for Qualifications No. 15 -08 -02
OPENING DATE AND TIME: Wednesday, September 23 t 2015 at 2:30 PM
The Owner reserves the right to reject any or all submittals, with or without cause, to waive technical errors
and informalities, and to accept the submittal determined to be in the best interest of the City and pursuant
to the requirements set forth in the Consultants' Competitive Negotiation Act ( "CCNA "), Section 287.055,
Florida Statutes.
All questions regarding Request for Qualifications No. 15 -08 -02 shall be directed in writing to Jane A.
Hines, CIVIC, City Clerk, NO LATER THAN 09/04/2015 BY 5:00 PM Questions may be submitted via
email to: JHines @sibfl.net or via facsimile (305) 792 -1563 All Questions will be answered in the form of
Addendum that will be released a few days after the question due date listed above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
SECTION 1
INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. FIRM AGREES THAT THE PROVISIONS
INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
LANGUAGE IN QUALIFER'S CONTRACT TO THE CONTRARY.
1.1
Any questions concerning this Request for Qualifications or any
required need for clarification must be made to Jane A. Hines, CMC,
City Clerk via email to: JHines(&sibfl.net or via facsimile (305) 792-
1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160. Such requests for clarification /explanation or questions must
be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5)
business days prior to the date of the Bid opening. Interpretations
or clarifications considered necessary by the City will be issued by
addenda and posted /disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders' list as having received the Request for Qualification
documents. Only questions answered by written addenda shall be
binding. Oral interpretations or clarifications shall be without legal
effect. No plea of ignorance or delay or required need of additional
information shall exempt a Respondent from submitting their
submission on the required date and time as publicly noted.
1.2 PLAN HOLDER'S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via Internet lists of all plan holders for each Request for
Qualifications. The information is available on -line at
www.demandstar.com or by calling the Office of the City Clerk at
(305) 792 -1703.
1.3 ADDENDA TO SPECIFICATIONS:
1.4
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered firms
(those who have been registered as receiving qualifications) receive
the documents. It is the responsibility of the firm prior to the
submission of any Submittal to check the above website or contact
the Office of the City Clerk at (305) 792 -1703 to verify any addenda
issued. The receipt of all addenda's must be acknowledged
on the ACKNOWLEDGEMENT OF ADDENDA sheet.
Any person requiring a special accommodation at a RFQ opening
because of a disability should call the Office of the City Clerk at (305)
792 -1703 at lease five (5) days prior to the Pre-Qualifications
Conference or RFQ opening. If you are hearing or speech impaired,
please contact the Office of the City Clerk by calling the City of Sunny
Isles Beach using the Florida Relay Service which can be reached at
1(800) 955 -8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes "a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a submittal on a contract to provide any goods or
services to a public entity, may not submit a submittal on a contract
with a public entity for the construction or repair of a public Facility
or public work, may not submit submittals on leases of real property
to a public entity, may not be awarded to perform work as a
Contractor, supplier, sub - Contractor, or consultant under a contract
with any public entity, and may not transact business with any public
1.6
entity in excess of the threshold amount provided in section 287.107,
for category two for a period of 36 months from the date of being
placed on the convicted vendor list ".
Package must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
Intentionally Omitted
1.8 QUALIFICATION EXECUTION, SIGNATURES.
ERASURE/ CORRECTION.
All submissions shall be signed in blue ink. All corrections made by
the firms prior to the opening must be initialed and dated by the
firms. No changes or corrections will be allowed after RFQ's are
opened. Submissions must contain an original, manual signature of
an authorized representative of the company.
1.9 WITHDRAWAL OF SUBMISSIONS:
1.10
1.11
Qualified Firms may withdraw submissions only by written request
and shall forward the withdrawal request via "Certified U.S. Mail —
Return Receipt Requested" prior to opening time. Negligence on the
part of the Firm in preparing the document confers no right for the
withdrawal of the submission after it has been opened.
Submissions will be opened publicly at the time and place stated in
the Notice to Qualifier. It is the responsibility of the Firm, to insure
that the submission reaches the Office of the City Clerk on or before
the closing hour and date stated on the Request for Qualifications.
After the submission opening, the names of the submitting Firms will
be made public for the information of firms and other interested
parties who may be present either in person or by representative.
Submissions that are received after the opening time will not be
considered and will not be returned.
The City, at its sole discretion, reserves the right to inspect any /all
Firms facilities to determine their capability of meeting the
requirements for the Contract. Also, responsibility, and
responsiveness of the Firm, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and /or with other units of state, and /or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Firm's shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a
submission, as applicable.
1.11.2 Cancellation: Failure on the part of the Firm to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
1.11.3 Disputes: If any dispute concerning a question of fact
Payment will be made after commodities /services have been
arises under the Contract, other than termination for
1.23 LIABILITY. INSURANCE. PERMITS AND LICENSES:
default or convenience, the Contractor and the City
(via United States Postal Service — Certified Mail, Return Receipt
department responsible for the administration of the
Firms shall assume the full duty, obligation, and expense of obtaining
Contract shall make a good faith effort to resolve the
all necessary licenses, permits, inspections, and insurance required.
dispute. If the dispute cannot be resolved by
The Firm shall be liable for any damages or loss to the City
agreement, then the department with the advice of the
occasioned by negligence of the Firm (or their agent) or any person
City Attorney shall resolve the dispute and send a
the Firm has designated in the completion of their contract as a result
written copy of its decision to the Contractor, which
of the submission. Firm shall be required to furnish a copy of all
shall be binding on both parties.
licenses, certificates of competency or other licensor requirements
in the State of Florida or otherwise secured in a manner satisfactory
necessary to practice their profession as required by Florida State
1.12 PERFORMANCE BOND:
Statute, Miami -Dade County, and City of Sunny Isles Beach Code.
Department of Business and Professional Regulations or the
Firm shall include current Miami -Dade County Certificates of
Intentionally Omitted
Competency. These documents shall be furnished to the City along
profession, or by any corporation, partnership, or other commercial
with the Firms response. Failure to furnish these documents or to
1.13 PAYMENTS:
have required licensor will be grounds for rejecting the submission.
The firm shall be responsible for obtaining and maintaining
Payment will be made after commodities /services have been
1.24 CERTIFICATE (S) OF INSURANCE:
to the award of this contract, Firm shall promptly notify City in writing
received, accepted, and properly invoiced as indicated in the contract
(via United States Postal Service — Certified Mail, Return Receipt
Request for Qualifications shall include a copy of the company's local
and /or purchase order. The City holds a firm stance on our standard
Firm shall furnish to the Office of the City Clerk, City of Sunny Isles
(30) days prior to such change and City shall have the right to
NET 30 payment terms and the responding firm shall understand and
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
tax/occupational licenses, please call Code Enforcement & Licensing
accepts this. All invoices must bear the purchase order number.
certificate(s) of insurance which indicate that insurance coverage has
name as defined in Section 865.059, Florida Statutes, proof of
been obtained from an insurance company authorized to do business
1.14
BRAND NAMES:
in the State of Florida or otherwise secured in a manner satisfactory
The Firm shall indemnify, hold harmless, and defend the City of
practice law in this state, by a person actively licensed by the
to the City, for those coverage types and amounts listed in this
Department of Business and Professional Regulations or the
Intentionally Omitted
document, in an amount equal to 100% of the requirements and
or nature arising out of error, omission, negligent act, conduct, or
profession, or by any corporation, partnership, or other commercial
shall be presented to the City prior to issuance of any Contract(s) or
1.15
MATERIAL:
Award(s) Document(s). The City of Sunny Isles Beach shall be
this RFQ and / or from any procurement decision of the City including
appropriate agency and /or proof of current active status with the
named as "additional insured" with respect to this coverage.
Division of Corporations of the State of Florida.
Intentionally Omitted
The required certificates of insurance shall not only name the types
of policies provided, but shall also refer specifically to this and
1.16
SAMPLES:
section. At the time of Firms submission the Firm must submit
certificates of insurance as outlined in the General Conditions
Intentionally Omitted
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
1.17
QUANTITY GUARANTY:
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Firm and insurer to notify the City
Intentionally Omitted
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Firms,
1.18
GOVERNMENTAL RESTRICTIONS ON MATERIALS:
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
Intentionally Omitted
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
1.19
SAFETY STANDARDS:
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
Intentionally Omitted
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
1.20
WARRANTIES:
Commission action. The Firm hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
Intentionally Omitted.
of such rescission.
1.21
COPYRIGHTS/ PATENT RIGHTS:
1.25 ASSIGNMENT:
Intentionally Omitted
The Firm shall not transfer or assign the performance required by
this RFQ without the prior written consent of the City Manager. Any
1.22
LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
award issued pursuant to the Request for Qualifications and monies,
REGISTRATION):
which may be due hereunder, are not assignable except with prior
written approval of the City Manager. Further, in the event that the
The firm shall be responsible for obtaining and maintaining
majority ownership or control of the Firm changes hands subsequent
throughout the contract period his or her city and county local
to the award of this contract, Firm shall promptly notify City in writing
business tax receipts. Each Firm submitting a submittal on this
(via United States Postal Service — Certified Mail, Return Receipt
Request for Qualifications shall include a copy of the company's local
Requested) of such change in ownership or control at least thirty
business tax/occupational license(s) with the qualifiers response.
(30) days prior to such change and City shall have the right to
For information specific to City of Sunny Isles Beach local business
terminate the contract upon sixty (60) days written notice, at City's
tax/occupational licenses, please call Code Enforcement & Licensing
sole discretion.
at (305) 792 -1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
1.26 HOLD HARMLESS /INDEMNIFICATION:
current registration with the Florida Secretary of State shall be
submitted. A business formed by an attorney actively licensed to
The Firm shall indemnify, hold harmless, and defend the City of
practice law in this state, by a person actively licensed by the
Sunny Isles Beach, it's officers, agents and employees from and
Department of Business and Professional Regulations or the
against any claims, demands or causes of action of whatsoever kind
Department of Health for the purpose of practicing his or her licensed
or nature arising out of error, omission, negligent act, conduct, or
profession, or by any corporation, partnership, or other commercial
misconduct of the Contractor, their agents, servants or employees in
entity that is actively organized or registered with the Department of
the provision of goods or the performance of services pursuant to
State shall submit a copy of the current licensing from the
this RFQ and / or from any procurement decision of the City including
appropriate agency and /or proof of current active status with the
without limitation, awarding the Contract to the Firm.
Division of Corporations of the State of Florida.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
1.27 NON - CONFORMANCE TO CONTRACT:
Contract Time:
The number of calendar days stated in
Intentionally Omitted
the Agreement for the completion of the
Work.
1.28 DEFAULT PROVISION:
Contracting Officer:
The individual who is authorized to sign
In case of default by the Firm, the City of Sunny Isles Beach may
the contract documents on behalf of the
procure the articles or services from other sources and hold the Firms
City's governing body.
responsible for any excess costs occasioned or incurred thereby.
Contractor:
The person, firm or corporation with
1.29 SECONDARY /OTHER FIRMS:
whom the City has executed this
Agreement.
Intentionally Omitted.
Day:
A calendar day of twenty-four hours
1.30 DEFINITIONS:
measured from midnight to the next
midnight.
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
Field Order:
A written order issued by the City which
which shall be applicable to both the singular and plural thereof:
clarifies or interprets the Contract
Documents or orders minor changes in
Acceptance: Acceptance by the City of the Work as
the Work.
being fully complete in accordance with
the Contract Documents subject to
Modification:
Modification means any one of the
waiver of claims.
following: (a) a written amendment of
the Contract Documents signed by both
Agreement: The written Agreement between the City
parties, (b) a Change Order, (c) a written
and the Contractor covering the Work to
clarification or interpretation if issued by
be performed, which includes the
the City, or (d) a written order for minor
Contract Documents.
change or alteration in the Work issued
by the City. A modification may only be
Addenda: Written or graphic instruments issued
issued after execution of the Agreement.
prior to the Bid Opening, which modify or
interpret the Contract Documents,
Notice of Award:
The written notice by City to the apparent
Drawings and Specifications, by addition,
successful Firms stating that upon
deletions, clarifications or corrections.
compliance with the conditions precedent
to be fulfilled by him within the time
Approved: Means approved by the City.
specified, City will execute and deliver
the Agreement to him.
Firm: Any person or corporation submitting a
Samples:
Physical examples which illustrate
package for RFQ Work.
materials, equipment or workmanship
and establish standards by which the
Bonds: Bid, performance bond and other
Work will be judged.
instruments of security, furnished by the
Contractor and their surety in accordance
Specifications:
Those portions of the Contract
with the Contract Documents and in
Documents consisting of written
accordance with the law of the State of
technical descriptions of materials,
Florida.
equipment, construction systems,
standards and workmanship as applied to
Change Order: A written order to the Contractor signed
the Work.
by the City authorizing an addition,
deletion or revision in the Work, or an
Statement of Services: The form furnished by the City which is
adjustment in the Contract Price or the
to be used by the Contractor in
Contract Time issued after execution of
requesting progress payments.
the Agreement.
Supplier:
Any person or organization that supplies
City: City of Sunny Isles Beach, 18070 Collins
materials or equipment for the Work,
Avenue, Sunny Isles Beach, Florida
including that fabricated to a special
33160.
design, but who does not perform labor
at the site.
Contract Documents: Contract Documents shall include,
Instructions to Firms, Contractor's Bid,
Work:
Any and all obligations, duties and
the Bonds, the Notice of Award, the
responsibilities necessary to the
Agreement between the City and
successful completion of the Project
Contractor as well as any addenda
assigned to or undertaken by Contractor
thereto, these General Conditions,
under the Contract Documents, including
Special Conditions, the Technical
all labor, materials, equipment and other
Specifications, Drawings and
incidentals, and the furnishing thereof.
Modifications, Notice to Proceed,
Request for Qualifications, Insurance
Written Notice:
The term "Notice" as used herein shall
Certificates, Change Orders and
mean and include all written notices,
Acknowledgment of Conformance with
demands, instructions, claims, approvals
the City of Sunny Isles Beach.
and disapproval's required to obtain
compliance with Contract requirements.
Contract Price: The total monies payable to the
Written notice shall be deemed to have
Contractor under the Contract
been duly served if delivered in person to
Documents.
the individual or to a member of the firm
City of Sunny Isles Beach Request for Qualifications
No. 15 -08 -02
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 REOU EST FOR QUALIFICATION AWARD:
The City reserves the right to reject any and all submissions at its
sole discretion. The City shall award contract after the City performs
all necessary searches, inquiries, exploration, and analysis of the
submissions. The award of the contract shall be done in accordance
with the Consultants' Competitive Negotiation Act ("CCNA'% Section
287.055, Florida Statutes. No Notice of Award will be given until the
City has concluded any investigation(s) as they deem necessary to
establish the Firm's capability to perform the Services as described
in this RFQ as substantiated by the required professional experience,
client references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City's established
standards, as well as the financial capability of the Firms to perform
the Work in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed. The City reserves
the right to reject the submissions of any Firms on the basis of these
queries and investigations and to reject those who do not meet the
City's satisfaction. When analyzing submissions, the City will take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract is
awarded, the City will issue the Notice of Award and give the
successful Firm a Contract for execution within ninety (90) days after
opening of submissions.
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Certificates of
Insurance and such other Documents as required by the Contract
Documents shall be executed and delivered by the Firm to the City
within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Firm will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Firm observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Firm performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and /or Federal Government. Florida Sales Tax Exemption
No. 23- 00- 477131 -54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
1.36
damage, loss or expense (a) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property
(other than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or omission
of the Firm or anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused by a party indemnified hereunder. In the
event that a court of competent jurisdiction determines that Sec.
725.06 (2), F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Firm shall indemnify,
defend and hold harmless the City, their officers and employees, to
the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein by reference
as if fully set forth herein. In the event that any action or proceeding
is brought against City by reason of any such claim or demand, Firm,
upon written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided above
shall obligate Firm to defend at its own expense or to provide for
such defense, at City's option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Firm or by anyone directly or indirectly employed by
either.
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE'
If the Firm is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Firm or for any of their property, or
if they file a petition to take advantage of any debtor's act, or to
reorganize under bankruptcy or similar laws, or if they fail to supply
sufficient skilled workmen or equipment, or if they disregard laws,
ordinances, rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City, of if they
otherwise violate any provision of, the Contract Documents, then the
City may, without prejudice to any other right or remedy and after
giving the Firm ten (10) days written notice and terminate the
services of the Firm if they fail to cure the noted violations within this
day cure period. In such case the Firm shall only be paid for Work
satisfactorily performed up to the effective date of termination.
1.37.1 Where the Firm's services have been so terminated by
the City said termination should not affect any rights of
the City against the Firm then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Firm will not release the
Firm from liability.
1.37.2 Upon ten (10) days written notice to the Firm, the City
may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement
without cause. In such case, the Firm shall be paid for
all Work satisfactorily performed and accepted by the
City as of the effective date of the termination. No
payment shall be made for lost profit or any other
consequential damages for Work that has not been
performed regardless of whether Firm is terminated
with or without cause.
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Firm shall defend, indemnify
1.38 MISCELLANEOUS:
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
Firm acknowledge the following miscellaneous conditions:
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
1.38.1 Whenever any provision of the Contract Documents
by or in consequence of any negligence in connection with the same;
requires the giving of written notice it shall be deemed
or by use of any improper materials or by or on account of any act
to have been validly given if delivered in person to the
or omission of the said Firm, agents, servants or employees. The
individual or to a member of the firm or to an officer of
Firm will defend, indemnify and hold harmless the City and their
the corporation for whom it is intended, or if delivered
agents or employees from and against all claims, damages, losses
at or sent by registered or certified mail, postage
and expenses including attorneys' fees arising out of or resulting
prepaid, to the last business address known to them
from the performance of the Work, provided that any such claim
who gives the notice.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
1.38.2 The Contract Documents shall remain the property of
the City. The Firm shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Firm and those in the Special Conditions and the rights
and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation
of, any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.38.4 Should the City or the Firm suffer injury or damage to
its person or property because of any error, omission,
or act of the other or of any of their employees or
agents or others for whose acts they are legally liable,
claim shall be made in writing to the other party within
a reasonable time of the first observance of such injury
or damage.
1.39 WAIVER OF JURY TRIAL:
City and Firm knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami -Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami -Dade County, Florida. The non - prevailing party shall
pay all costs of arbitration and attorneys' fees incurred by the parties
or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City's expense, the books and records and accounts of Firm
which relate in any way to the Work, and to any claim for additional
compensation made by Firm, and to conduct an audit of the financial
and accounting records of Firm which relate to the Work. Firm shall
retain and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Work and to any
claim for a period of three years following final completion of the
Work. During the Work and the three -year period following final
completion of the Work, Firm shall provide City access to its books
and records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT FIRM:
End of Section
The Firm is an independent contractor under the Contract. Services
provided by the Firm shall be by employees of the Firm and subject
to supervision by the Firm, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Firm.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Section 2
Special Terms and Conditions
2.1 PURPOSE OF THIS REQUEST FOR QUALIFICATIONS:
The City of Sunny Isles Beach, Florida, (the "City') a municipality located in Miami -Dade County,
Florida, seeks to secure a contract with a Construction Management Risk ( "Firm's to provide
Construction Management Risk services for a new facility. The new facility will be used for municipal
purposes, educational purposes, community & civic uses as well as commercial space. The total
estimated square footage for the facility is approximately 100,000 square feet. (Outlined in
Section 3 Scope of Services below) The new facility will be located at 18080 Collins Avenue,
Sunny Isles Beach, Florida 33160.
2.2 PRE - QUALIFICATION CONFERENCE
Intentionally Omitted
2.3 TERM
This contract will commence on the first calendar day of the month succeeding approval of the
contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award
letter. The contract shall be contingent upon the completion and submittal of all required
documents. This contract shall remain in effect until the completion of services, provided that the
services rendered by Firm during the contract period are satisfactory and that City funding is
available as appropriated on an annual basis. However in the event funding is not appropriated on
an annual basis during any particular year within the contract period, the contract may be canceled
upon thirty (30) days written notice to Firm. In such an event, the City shall only be responsible
for the reasonable value of services performed prior to the effective date of termination.
2.4 OPTIONS TO RENEW
Intentionally Omitted
2.5 METHOD OF AWARD
Reference Section 4
2.6 BONDS
Public Construction Bond in the Amount of one hundred percent (100 %) of the GMP Price.
2.7 PAYMENT BOND
Intentionally Omitted
2.8 DELIVERY
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02 •
Time is of the essence. City reserves the right to cancel orders, or any part thereof, without
obligation, if delivery is not made at the time specified below.
2.9 INSURANCE
Upon City's notification, the Firm shall furnish to the City Manager or his designee a Certificate
of insurance listing the City as an additional insured and confirming that insurance coverage
has been obtained, which meets the requirements as outlined below:
2.9.1 Comprehensive General Liability Insurance
The Firm shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations — on a primary and non - contributory
basis including waiver of subrogation on behalf of the City of Sunny Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including any
hold
• Harmless and /or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.10.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not be
less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per
occurrence during the initial and any renewal term of this Agreement.
2.10.3 Worker's Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers' Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars
($1,000,000.00) per accident. Contractor agrees to be responsible for the employment,
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment.
■ Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence.
• Cancellation and Re- Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Firm shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Firm and must be approved by the City. At the option of the City, either the Firm shall
eliminate or reduce such deductible or the Firm shall procure a Bond, in a form satisfactory
to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE.
o FEDERAL AND STATE REGULATIONS
The successful Firm shall comply with all federal, state and local rules and regulations, and any
other laws that would apply to operating a similar type of business.
• MONTHLY INVOICES PAYMENTS
Cut -off date is the close of the last business day of the month. Firm shall submit by the 10th day
of the following month firm's completed Statement of Services /Invoice. Should the 10th fall on a
weekend or holiday, Firm shall submit his application on the next workday. Also keep in mind the
City of Sunny Isles Beach holds a firm stance on our standard NET 30 payment terms.
2.10 BACKGROUND CHECKS
The successful Firm will be responsible for hiring the necessary personnel to conduct the specified
services and will comply with all federal, state, and local laws related to the performance of services
under this Agreement. All staff assigned to this contract shall be required, at their sole cost and
expense, to pass a criminal background check prior to award of the contract. The criminal
background check shall consist of a Florida Department of Law Enforcement ("FDLE'� Florida Crime
Information Center /National Crime Information Center ( "FCIC /NCIC ") criminal records check. Any
employee not meeting this requirement will not be permitted to work at any City facility.
END OF SECTION
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The purpose of this Request for Qualifications is to seek qualified Construction Management at Risk
Firm(s) (CMAR) for the specific purpose of constructing a New Facility at 18080 Collins Avenue as
well as any other generalized construction management services that may be requested by the
City.
The selected Construction Management firm will function as a General Contractor responsible for
publicly bidding trade contracts, all scheduling and coordination of the project, and the successful,
timely, and economical completion of the project. The selected Construction Manager (CM) will
provide preconstruction advice, value engineering and construction services to the architect and
will be responsible for constructing the project pursuant to a contractually Guaranteed Maximum
Price (GMP).
3.2 BACKGROUND
The City of Sunny Isles Beach has approximately 22,000 residents. The City of Sunny Isles Beach
is located between the Atlantic Ocean to the East and the Intracoastal Waterway to the West and
193rd Street on the North and Haulover Beach Park on the South. Our City standards stress a high
quality of redevelopment with a focus on creating visual corridors to the ocean, with access to the
ocean as well as redevelopment of Sunny Isles Boulevard and Collins Avenue with a focus on
protecting the environment, providing landscaping and developing aesthetically attractive
structures.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
3.3 PROJECT BACKGROUND
The intent is to have a firm provide a viable holistic approach to the construction process. The final
product must be economically feasible with commission approval, as well as look aesthetically
pleasing. The new facility will be used for municipal purposes, educational purposes, community &
civic uses as well as commercial space. The total estimated square footage for the facility is
approximately One - Hundred Thousand (100,000) square feet.
The City is seeking general and specific construction management at risk (CMAR) services for the
construction of a New Facility at 18080 Collins Avenue next to City Hall. The expectation is that the
CMAR work hand in hand with the architect to provide pre- construction advice and value
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
engineering to ensure they find the best way to construct a New Facility at 18080 Collins Avenue
next to City Hall. Estimated construction start date is projected early 2016.
• The first task will be to advise the City Manager with respect to conceptual design
scheme for a Government Center Annex and accessory structure(s) related to the
Government Center Annex
• Respondent will be available throughout the design phase of the project, to resolve
any related issues and to make recommendations to the City Manager regarding cost
saving methods.
• Respondent will be expected to coordinate with designated City Personnel and may be
required, should the City choose, to coordinate on all or some of the project phases
with a Construction Manager selected by the City and responsible directly to the City
under separate contract.
• The City intends to execute an agreement with a firm to provide Construction
Management Risk services for a new Facility located at 18080 Collins Avenue, Sunny
Isles Beach, FL 33160. This property is a 1 -acre lot.
Qualification- Respondent must demonstrate expertise in design in the following areas:
• Primary Construction Management Services.
• Knowledge of the local market and control quality purchasing.
• Ability in providing a project within the estimated budget.
3.4 SERVICES SOUGHT
The respondent will provide construction management services, which shall include, but not be
limited to:
• Pre - Planned Construction advice to architect
• Value Engineering
• Consultation During Project Development between architect and owner
• Scheduling
• Project Construction Budget
• Coordinating Contract Documents
• Construction Planning
• Bid packages
• Bidder qualification
• Competitive Bidding
• Equal Employment Opportunity
• Cost control and accounting
• Cost saving methods
The respondent will present cost estimates to City Manager and other appropriate City officials at
various stages of design development as determined by the City Manager. The respondent will be
required to meet with any involved City department upon request by the City Manager.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
The respondent will supervise and coordinate the preparation and submission of all required
Federal, State, County and Local approval and permit documentation to the appropriate authorities.
The respondent will work with those authorities to ensure that the project is timely permitted in
accordance with all of the rules and regulations that may pertain to the project at the time of
permitting. These services shall include, but not be limited to, obtaining permits and approvals
from the State of Florida Department of Transportation, The State of Florida Department of
Environmental Protection, Miami -Dade County Department of Environmental Resources
Management, Miami -Dade County Fire Department, The U.S. Army Corps of Engineers, City of
Sunny Isles Beach Zoning and City of Sunny Isles Beach Building Department and any and all
authorities which may have jurisdiction.
3.5 CRITICAL ISSUES
Describe any particular critical issues relating to timeliness or emphasis on particular problem areas,
etc.
3.6 CANCELLATION OF REQUESTS FOR QUALIFICATIONS
An invitation for qualifications, or other solicitation may be cancelled, postponed or re- advertised,
or any or all respondents may be rejected in whole, or in part, as may be specified, within the
City's sole discretion. The reasons therefore shall be made part of the file. Each solicitation issued
by the City shall state that the solicitation may be cancelled and that any respondent may be
rejected, in whole or in part, within the sole discretion of the City. Notice of cancellation shall be
sent to all businesses solicited.
3.7 COSTS
No reimbursement will be made by the City of Sunny Isles Beach for any costs incurred in
preparation of the packet or any presentation (s).
3.8 PROPERTY OF CITY
All submittals and accompanying documentation received from respondent in response to this
Request for Qualifications shall become the property of the City and will not be returned to the
respondent. In the event of contract award, all documentation and work product produced as
part of the contract shall become the exclusive property of the City. This subsection is applicable
to Requests for Qualifications and Requests for Letters of Interest documents, which also become
property of the City.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Section 4
Evaluation Process
4.1 INSTRUCTIONS TO RESPONDENTS
Each submission will be reviewed to determine if the qualifications are responsive to the outlined
requirements in the solicitation. A responsive submission is one which follows the requirements
of this solicitation that includes all documentation, is submitted in the format outlined in this
solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the submission being deemed
non - responsive. The contract will be awarded to the Firm that is determined to be in the City's
best interest and pursuant to the requirements set forth in the Consultants' Competitive
Negotiation Act ( "CCNA'% Section 287.055, Florida Statutes.
4.2 Qualifications
Submissions shall include the following:
Technical Qualifications
1.
Firms and or Principals relevant experience, qualifications and past performance
with Government and similar type projects.
2.
Relevant experience and qualifications of key personnel.
3.
Firm's approach methodology to providing the services requested in this
solicitation.
4.
Proposed solution functionality, implementation, other objectives and
requirements as stated
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Firms shall, at a minimum, demonstrate compliance
with the following Pre - Qualification Criteria in their Submission. All requested
documentation and /or information should be provided in the submission to confirm that
the firm has satisfied the Prequalification Criteria in order to be properly evaluated as listed
herein. Firms failing to meet these requirements shall be deemed non responsive. The Firm
shall, at the time of submittal, time of award, and throughout the duration of the Contract,
continue to meet the following Pre - qualification Criteria requirements as stated in the
Solicitation Documents.
a) Firms and or Principal must have, as a prime contractor, a minimum of 5 years of experience
in projects of similar size and scope.
4.3 EVALUATION, NEGOTIATION AND AWARD
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Each packet will be reviewed to determine if the packet is responsive to the submission
requirements outlined in this RFQ. A responsive packet is one which follows the requirements of
this solicitation and includes all documentation, is submitted in the format outlined in this
solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the packet being deemed non-
responsive. The contract will be awarded to the most qualified Firm based on an evaluation of the
criteria described herein and pursuant to the requirements in the Consultants' Competitive
Negotiation Act ( °CCNA'�, Section 287.055, Florida Statutes.
Firms submitting a packet to this RFQ shall include detailed information addressing the following
criteria:
An agenda item to the City Commission will be prepared requesting the designation of, and the
authorization to negotiate with, one or more of three (3) firms deemed to be the most qualified to
perform the services required by this RFQ. The City Manager retains full discretion to authorize
negotiations, award or reject a contract, or authorize expenditures in the best interest of the City.
The City Manager shall begin negotiations with the first most qualified firm for professional services
at compensation in which the City determines is fair, competitive and reasonable. The City reserves
the right to conduct pre -award discussion and /or pre- contract negotiations with the most qualified
firms who submit qualifications determined to be reasonably acceptable of being selected for
award. In the event the City Manager cannot negotiate a satisfactory contract with the first most
qualified firm, negotiations shall begin with the second most qualified firm. This process shall be
repeated, each time moving to the next most qualified firm. If the third most qualified firm cannot
be negotiated with successfully, the project is to be reevaluated and considered for re- advertising.
Upon successful negotiations with a firm, a City Commission agenda item - recommending award to
said firm will be prepared.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Evaluation Criteria
1
Professional Capabilities, Project experience including Governmental
and similar type projects providing services of the type required by this
RFQ
2
Ability to complete projects on schedule and within budget
3
Ability of professional personnel
4
Relevant Experience
5
Past Performance
6
Recent, current and projective workloads
8
Demonstration of Experience and ability to use respondent in the
future for any project
An agenda item to the City Commission will be prepared requesting the designation of, and the
authorization to negotiate with, one or more of three (3) firms deemed to be the most qualified to
perform the services required by this RFQ. The City Manager retains full discretion to authorize
negotiations, award or reject a contract, or authorize expenditures in the best interest of the City.
The City Manager shall begin negotiations with the first most qualified firm for professional services
at compensation in which the City determines is fair, competitive and reasonable. The City reserves
the right to conduct pre -award discussion and /or pre- contract negotiations with the most qualified
firms who submit qualifications determined to be reasonably acceptable of being selected for
award. In the event the City Manager cannot negotiate a satisfactory contract with the first most
qualified firm, negotiations shall begin with the second most qualified firm. This process shall be
repeated, each time moving to the next most qualified firm. If the third most qualified firm cannot
be negotiated with successfully, the project is to be reevaluated and considered for re- advertising.
Upon successful negotiations with a firm, a City Commission agenda item - recommending award to
said firm will be prepared.
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
The City reserves the right to reject any or all submittals, to waive any irregularities or informalities
in any submittal or in the RFQ procedures, and to accept or reject any item or combinations of
items. The award will be to the firm whose submittal complies with all material requirements set
forth in this RFQ and who is the most qualified in the sole discretion of the City, taking into
consideration all aspects of the firm's response.
END OF SECTON
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
Section 5
Request for Qualification Format
5.0 FORMAT
Firms interested in performing these professional services must display considerable relevant
experience with the specified type of work and should emphasize both the experience and capability
of particular personnel who will actually perform the work.
Submittals shall be submitted in duplicate. Submit one (1) original, six (6) copies and
one (1) electronic copy of the submittal on USB Drive or CD.
In order to insure a uniform review process and to obtain the maximum degree of comparability,
it is required that the submittals be organized in the manner specified:
Respondents must submit this required information. Failure to submit and completely
fill out any or all of the required forms may result in the rejection of the Firm.
LABEL EACH SECTION AS NUMBERED
A. Title Page
Show the name of respondent's agency /firm, address, and telephone number, name of contact
person, date, and the RFQ number and title.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
The person in your firm who is authorized to negotiate terms, render binding decisions and
commit the firm's resources should sign this letter. Summarize the respondent's understanding
of the work to be done and make a positive commitment to perform the work in accordance
with the terms of the response being submitted. This section should summarize the key points
of your submittal including the categories you are applying for.
In addition, include a statement that your firm understands that if selected, your firm is willing
to meet any location, budget, or task orders.
Provide a synopsis of your firm's current workload and how it will /will not impact the project.
Indicate your firm's capability to perform the additional work associated with a contract
resulting from this RFQ within the required time frame.
Firms shall be required to warrant and represent that at all times during the term of the
Agreement it shall maintain in good standing all required licenses, certifications and permits
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
required under federal, state and local laws necessary to perform the services. Give the name
of the person(s) who will be authorized to make representations for the Firm, including their
title, business address and telephone number.
D. Project Approach and Understanding
This section shall define the services Firm is proposing to the City that will best meet the criteria
specified in the Scope of Services for the project. State the Firm's project management plan,
interpretation of the scope, and the method of approach. In addition, provide a description of
innovative concepts proposed to enhance value, quality, and to control cost and schedule.
E. Letter of intent from a Surety Company
Indicating the applicant's bond ability for this Contract. The Surety shall acknowledge that the
firm can be bonded for projects with a potential construction cost of Ten Million Dollars
($10,000,000.00). The Surety Company shall be currently listed with the United States Treasury
for an amount greater than Thirty Five Million Dollars ($35,000,000.00).
F. Related Experience
List the projects which best illustrate the experience of the firm, principal and staff which will
be assigned to this project. List no more than ten (10) projects, or projects which were
completed more than five (5) years ago. Provide a secondary list of all projects in Florida which
exceed One Million Dollars ($1,000,000.00) in cost and which were started in the past five (5)
years. Provide the following information for each project listed:
• Name and location of the project
• The nature of the firm's responsibility on this project including project delivery method.
• Provide the name, address, phone number, and e-mail address of an Owner's
representative and Architect's representative who can be contacted to provide a
reference.
• Size of project (dollar value and square footage of project)
• Construction cost
• Present status of the project; date project was completed or is anticipated to be
completed
• Key professionals involved on listed project who would be assigned to this Contract
G. Pre - Construction Services Staff
Includes management, technical and support staff. Provide a project organizational chart. Give
a brief resume of key persons to be assigned to this Contract including, but not limited to:
• Name and title
• Current project assignments
• How many years with this firm? Other firms?
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
H. Experience
Types of projects, size of projects (dollar value & square footage of project), and job
assignment:
• Education and Registrations
• Other experience and qualifications that are relevant to this Contract
• Present office location
I. Construction Services Staff
Provide an organizational chart and resumes of the key on -site staff which may be assigned to
projects under this Contract including, but not limited to:
• Name and title
• Current project assignments and percentage of time for each
• How many years with this firm? Other firms?
J. Experience
Types of projects, size of projects (dollar value & square footage of project), and job
assignment
• Education and Registrations
• Other experience and qualifications that are relevant to this project
K. Project Management Services:
Describe the capabilities of your firm to provide the technical services required for: design
reviews, budget estimating, value engineering, constructability analysis, construction
scheduling, quality control (design and construction), cost control, claims management, and
project close -out.
L. Location of Offices:
Provide address of each office from which staff may be assigned to this Contract and list total
number of employees by job function.
M. Claims and Litigation History:
List all claims, arbitrations, administrative hearings, lawsuits, or criminal proceedings brought
by or against firm during the last five (5) years. The list shall include the name of the project
over which the dispute arose, a description of the amount in dispute, and the subject matter
of the dispute.
N. Forms and Attachments
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
• Enclosed Forms;
• Respondent must complete, sign as required, and submit the Addenda and all forms
in the following Section 6 as part of its submittal;
• Firm's Current Certificate(s) of Insurance; and
• Respondent shall download required electronic forms on the City's page for this
procurement item and /or on DemandStar.com
END OF SECTION
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
DELIVER TO. REQUEST FOR
City of Sunny Isles Beach QUALIFICATIONS OPENING: 2:30 P.M.
City Clerk SECTION 6 09/23/2015
18070 Collins Avenue RESPONDENT SUBMITTAL
Sunny Isles Beach, FL 33160 FORMS
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Tax Exemption
Certificate furnished upon request.
Issued by: Purchasing Agent Date Issued: This Qualification Submittal
Andrew J. Rozwadowski 08/24/2015 Consists of Pages 23 -24
Submissions are subject to the Terms and Conditions of this Request for Qualifications and the
accompanying Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for furnishing
services described in the accompanying Submittal Requirement.
RFQ No. 15 -08 -02
Construction Management at Risk (CMAR) for Government Center Annex at 18080 Collins
Avenue
Procurement Agent;
Andrew Rozwadowski
Commodity Code(s);
Firm Name.
RETURN ONE ORIGINAL AND SIX COPIES OF QUALIFICA TION SUBMITTAL PAGES AND
AFFIDA VI TS
FAILURE TO SIGN PAGE 24 OF SECTION 6 WILL RENDER YOUR SUBMISSION NON-
RESPONSIVE
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
SECTION 6
RESPONDENT SUBMITTAL for:
Construction Management at Risk (CMAR) for Government Center Annex at 18080 Collins
Avenue
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS RFQ
PART II:
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ
FIRM NAME:
AUTHORIZED SIGNATURE:
TITLE OF OFFICER:
DATE:
City of Sunny Isles Beach I Request for Qualifications No. 15 -08 -02
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STATE OF FLORIDA
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The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
(Name of Corporation, Partnership, Individual, etc.)
a, formed under the laws of
(Type of Business) (State)
of which he is
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
AFFIANT'S NAME
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this
Personally Known
Type of identification
(Affix seal here)
or Produced Identification
AFFIANT'S TITLE
day of 200_.
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010 1 of 7
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PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to Citv of Sunnv Isles Beach
by
name
for
iprinr name or enmy suomirung sworn
whose business address is:
and (if applicable) its Federal Employer Identification number (FEIN) is
(If the entity had no FEIN, include the Social Security Number of
statement: )
the individual signing this sworn
11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere.
11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010 2 of 7
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
(Signature)
(Printed Name)
(Title)
Sworn to and subscribed before me this day of , 20 , by
(AFFIX NOTARY STAMP HERE)
Signature: Notary Public — State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
10/1998 3 of 7
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EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed:
Title:
Firm:
Address:
DECEMBER 28, 2010 4 of 7
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CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared who was duly sworn,
deposes, and states:
18.1. 1 am the
with a local office in
of
and principal office in
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described
as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this day of 2010.
AFFIANT
Print or Type Name and Title
Sworn to and subscribed before me this day of
O Personally Known OR
O Produced Identification ; Type of Identification
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010 5 of 7
2010.
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DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES NO
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES NO
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
Firm
Date
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010 6 of 7
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STATE OF FLORIDA )
COUNTY OF )
ANTI - KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947 -0606 Fax: (305) 949 -3113
ANTI - KICKBACK AFFIDAVIT
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
The foregoing instrument
, 20 , by
of person], as
executed].
AFFIX NOTARY STAMP HERE:
Title:
was acknowledged before me this day of
f name
[type of authority], for
[name of party on behalf of whom instrument was
Notary Public — State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
DECEMBER 28, 2010 7 of 7