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HomeMy WebLinkAboutReso 2015-2459 RESOLUTION NO. 2015- Z454 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING AN AGREEMENT WITH PERKINS+WILL FOR ARCHITECTURAL DESIGN SERVICES FOR A NEW FACILITY AT 18080 COLLINS AVENUE, IN AN AMOUNT NOT TO EXCEED TWO MILLION TWO HUNDRED TWENTY TWO THOUSAND DOLLARS (S2,222,000.00) ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City issued Request for Qualifications No. 15-04-01 for Architectural Design Services for a New Facility at 18080 Collins Avenue, of which eight (8) responses were received; and WHEREAS. on July 16, 2015 via Resolution No. 2015-2443 the City Commission ranked the submittals for Architectural Design Services for a New Facility at 18080 Collins Avenue and authorized the City Manager to negotiate and enter into an agreement with the first ranked proposer; and WHEREAS, on August 21, 2015 the City Manager entered into an agreement with • Perkins+\\gill for the Architectural Design Services for a New Facility at 18080 Collins Avenue in an amount not to exceed Two Million Two Hundred Twenty-Two Thousand Dollars ($2,222,000.00), attached hereto as Exhibit "A"; and WHEREAS; the City Commission wishes to ratify the agreement with Perkins+Will to provide Architectural Design Services for a New Facility at 18080 Collins Avenue, in an amount not to exceed Two Million Two Hundred Twenty-Two Thousand Dollars ($2,222,000.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratify the Agreement with Perkins+Will. The City Commission hereby ratifies the agreement with Perkins+Will in an amount not to exceed Two Million Two Hundred Twenty-Two Thousand Dollars ($2,222.000.00), attached hereto as Exhibit "A". Section 2. Authorization of City Manager and City Attorney. The City Manager and the City Attorney are hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become effective upon adoption. R2015-2459 Ratify Perkin Will For Arch And Design Svcs For 18080 Collins Page 1 of 2 • PASSED AND ADOPTED this 17th day of September 2015. I George '. Scholl; Mayor r ; ATTEST: r . • \ • ilk • .. '•n Jane}A-. Hi es.,M'MC, City Clerk • 'i APPROVED AS TO FORM AND • LEG- • dFFICIENCY 4 A als . o •ttinot; City Attorney , /n� Moved by: ( yn,,miwna r _tb? Seconded by: Y l C',2 eATTO mar Vote: 5-0 ' Mayor George H. Scholl ✓ (Yes) (No) Vice Mayor Jeanette Gatto / (Yes) (No) Commissioner Isaac Aelion (Yes) (No) Commissioner Dana Goldman /(Yes) (No) Commissioner Jennifer Levin ✓ (Yes) (No) R2015-Ratify Perkin Will For Arch And Design Svcs For 18080 Collins Page 2 of 2 O } '3 \* CITY OF SUNNY ISLES BEACH AGREEMENT WITH PERKINS & WILL ARCHITECTS, INC. CONTRACT NO. C1415-087 THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate, this 21 day of August. 2015, by and between the CITY OF SUNNY ISLES BEACH. Florida. (hereinafter referred to as "City" or "Owner"), and PERKINS & WILL ARCHITECTS, INC, a corporation authorized to do business in the State of Florida (hereinafter referred to as "Architect") whose Federal I.D. # is 36-2690384 - ARTICLE I EXTENT OF AGREEMENT 1.1 Architect: The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing-in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. 1.2 The Contractor, the Owner, and the Architect shall work from the beginning of planning through final construction completion and shall be available thereafter should Additional Services be required. The Architect will provide leadership during the design phase, and the Contractor shall provide leadership on all matters relating to construction. The specific representatives of the Owner, Architect; and Contractor are shown in the attached Exhibit "A", which Exhibit "A" by reference and attachment hereto forms a part of this Agreement. 1.3 Extent of Agreement — This Agreement for professional services represents the entire Agreement between the Owner and the Architect. This Agreement shall not be superseded by any provisions of the documents for construction and may be amended only by written instrument signed by both the Owner and the Architect. 1.4 Definitions: Project: The Project is for Architectural Design Services for a New Facility at 18080 Collins Avenue; Sunny Isles Beach, Florida 33160. The Architect's Scope of Services consists of planning, design, and construction administration as identified in the Proposal submitted by Perkins & Will Architects Inc. in response to Request for Qualifications ("RFQ") No. 15-04- 01, consisting of four (4) pages and identified as Exhibit "G". In the event of a conflict or inconsistency between the Exhibit "G" RFP and this Agreement, the terms and conditions of this Agreement shall govern. Owner: The entity that will occupy, use and own the Project upon substantial completion is the City of Sunny Isles Beach. The funds with which the compensation the Architect will be 0 t r C1415- PERKINS& WILL ARCHITECTS INC. 0 P ij Exhibit "A" City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax paid are under the control of the City of Sunny Isles Beach. These funds will be paid to the Architect upon approval of each invoice by the Owner. Construction Manager: TO BE ASSIGNED Architect — Perkins & Will Architects Inc. c/o Lawrence Kline, Managing Director Principal, 806 Douglas Road, Suite 300, Coral Gables, FL 33134, Tel: (305) 569-1333, Email: Lawrence.kline @perkinswil l.com Project Director: The City Manager or the person designated by the City Manager to provide direct interface with the Architect with respect to the Owner's responsibilities. Owner's Representatives: The Project Director or any person designated by the City Manager. 1.5 Owner's Construction Budget: Owner's funds budgeted and requested for construction of the Project. The Owner's Construction Budget is 530,000,000.00 (Thirty Million Dollars) and is identified in Exhibit "B", including all Contractor management fees, costs of the Work and the Owner's and Contractor's construction and interface contingencies. This Exhibit "B" by reference and attachment hereto forms a part of this Agreement. 1.6 Owner's Project Budget: The Owner's funds budgeted and requested for the development of the Project including the construction budget and all other related fees, land acquisition costs, furnishings, equipment and other costs necessary to develop the Project. The Project Budget is 539,222,000.00 (Thirty Nine Million Two Hundred Twenty Two Thousand Dollars). The component parts are shown in the attached Exhibit "C", which Exhibit "C" by reference and attachment hereto forms a part of this Agreement. 1.7 Architect's Personnel: The Architect's key personnel shall be as shown by Exhibit "A". The Architect shall not deviate from these key personnel without first obtaining the written consent of the Owner, which shall not be unreasonably delayed, conditioned, or withheld. If key personnel leave the Architect's firm, the replacements shall be submitted to the Owner within a reasonable time. The Owner reserves the right to reject any replacement personnel. ARTICLE 2 COMPENSATION 0415- PERKINS& WILL ARCtIrrECTS INC. ('t F r" 0 ( e City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax THE OWNER AGREES TO PAY THE ARCHITECT AS COMPENSATION FOR HIS SERVICES: 2.1 For his Basic Services prescribed in Article 3 hereinafter, the lump sum amount of $2,222,000.00 (Two Million Two Hundred Twenty Two Thousand Dollars), to be paid as prescribed in Article 9.1 hereinafter. 2.2 For Additional Services defined in Article 4 hereinafter to be paid as a Lump Sum, the Lump Sum prescribed in the authorization. Exhibit "F" identifies allowances for proposed additional services. 2.3 Reimbursable expense as defined in Article 8 hereinafter, not exceeding the limits of Section 112.061 of the Florida Statutes. ARTICLE 3 ARCHITECT'S BASIC SERVICES 3.1 THE ARCHITECT AGREES TO PROVIDE BASIC PROFESSIONAL SERVICES FOR THE PROJECT AS HEREINAFTER SET FORTH. 3.2 SCHEMATIC DESIGN PHASE (1) The Architect shall prepare, from the approved Programming Phase Documents, the Schematic Design Studies to achieve a design solution acceptable to the Owner. The Design Studies shall consist of sketches, concepts, organization, orientation, relationship to existing and future facilities, energy conservation approaches and equipment parameters necessary to clearly define the general scope and direction of the Project. (2) The Architect shall provide the Schematic Design Studies to the Contractor and provide to the Owner a review and comments of the Contractor's estimates. (3) The Architect shall provide and distribute 10 hard (paper) copies and one (1) electronic copy of the Schematic Design Studies Documents for review and comment as directed by the Project Director. - CI4U- PERKINS& WILL ARCHITECTS INC. 3 �-' r City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 3.3 DESIGN DEVELOPMENT PHASE (1) The Architect shall prepare the Design Development Documents from the approved Schematic Design. The Design Development Documents shall consist of drawings and other documents, including specifications, to fix and describe the size and character of the entire Project as to kinds of materials, type of structure, mechanical and electrical systems, and other work that may be required for construction of the project. (2) During the preparation of the Design Development Documents, the Architect will meet with the Owner's Project Director, representatives of Miami-Dade County School District, Building Official, or other designated representatives of Owner, to determine specific and detailed requirements of all spaces in the proposed building and surrounding site requirements. The mechanical and electrical systems to serve the building shall be determined during this period and shall be described in the Design Development Documents. 3.4 CONSTRUCTION DOCUMENTS PHASE (I) The Architect shall prepare, from the approved Schematic Design Phase Documents, Contract Documents consisting of Drawings and Specifications and setting forth in detail the quality levels of materials and systems and other requirements for the Contractor's construction of the Work. (2) The non-technical documents consisting of the necessary bidding information, General Conditions of the Contract, including any Supplementary Conditions, proposal and contract form shall be prepared by Owner. The Architect shall review and provide the Owner his comments on these documents. Such documents shall not place any responsibility or obligation on the Architect that are not already in this contract. (3) The Architect shall provide and distribute 10 hard (paper) copies and one (1) electronic copy of the Contract Documents for each Bid Group for review and comment, including the non-technical documents, as directed by the Project Director. C1415- PERKINS& WILL ARCHITECTS INC. 4 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (4) Upon approval by the Project Director for the Contract Documents for each Bid Group. the Architect shall furnish to the Contractor printed copies of the Contract Documents or any permissible form agreed upon by the parties.. (5) The Architect will provide the Owner with two copies of the documents for each Bid Group, which shall be properly sealed and forwarded to the Project Director. Copies of the Contract Documents for the Architect's use will be the responsibility of the Architect. Upon approval of the Contract Documents, the Architect will furnish the Owner with 2 copies of the CADD Documents. (6) The Architect, consulting with the Owner, shall prepare necessary addenda to each Bid Group and provide copies of each as appropriate to the, Contractor. All addenda, prior to distribution, shall be approved by the Project Director. Copies of each addendum, properly sealed, shall be forwarded to the Project Director. (7) The Architect shall signify his responsibility for the Contract Documents prepared pursuant to this Agreement by affixing his signature, date and seal thereto as required by Chapters 471 and 481. Florida Statutes. If the facility being constructed meets the definition of a threshold building as defined in Chapter 553.71(12), Florida Statutes, then the Architect shall insert the following statement on each sheet required by Chapters 471 and 481, Florida Statutes, to be signed, sealed and dated by the Architect. To the best of my knowledge, the plans, specifications and addenda comply with the applicable minimum building codes. Where this Agreement provides for the Owner's approval of the Architect's design suggestions and decisions, such approval shall not relieve the Architect of any responsibility hereunder. (8) When the facility being designed under this Agreement meets the definition of a threshold building as defined in Chapter 533.71(12), Florida Statutes, the Architect must prepare and submit to the Owner's Building Department two (2) copies of a Threshold Building Inspection Plan. This Threshold Building Inspection Plan must give specific inspection procedures and schedules so that the building will be adequately inspected for compliance with the permitted Construction Documents. Since a building permit for construction of a threshold building cannot be obtained f P 5 C1415- PERKINS 8 WILL ARCHITECTS INC. City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax until this Threshold Building_ Inspection Plan has been submitted to the Owner's Building Department, the Architect must submit this Threshold Building Inspection Plan to the Owner's Building Department simultaneously with the Construction Documents. (9) The Architect, whether utilizing a computer aided design and drafting application (CADD) or a manual design and drafting technique, shall provide the Owner with two (2) sets of CD/DVD files at the conclusion of the Construction Documents phase. The parties may agree on the format for the files to be produced if a format is not acceptable to either party. (10) The electronic files to be delivered under this Agreement contain information to be used for the production of contract documents for the Project and are provided as an accommodation to Owner. The official Contract Documents of record are those printed documents produced by the Architect which bear the company seal and signatures. The electronic files to be delivered under this Agreement are not Contract Documents. These files were created to supplement the official Contract Documents. Due to the possibility that files of this nature can be modified, either unintentionally or otherwise. or that the information contained in these files can be used in a manner for which they were not orieinally intended, Architect makes no representation that the files, after delivery, will remain an accurate representation of the source date in the Architect's possession, or are suitable for any other purpose or use, and all indications of Architect's (and its subcontractors, if any) involvement shall be removed from each electronic display and shall not be included in any prints produced therefrom. Owner understands and agrees that the right to use the electronic files provided under the Agreement is specifically limited to same; Architect does not have the right to sub-lease for Owner's use any software required to access the electronic files, and no such license is granted hereby. Owner acknowledges its responsibility to obtain all hardware and software needed to access the electronic files. (11) The Architect shall conform the Drawings and Specifications with the professional standard of care relative to applicable federal, state, and local laws, statutes, ordinances, rules, regulations, orders, or other legal requirements, including but not limited to all zoning, building, occupancy, environmental, and land use laws, requirements, regulations, and ordinances relating to the construction, use, and occupancy of the Project (collectively "Governmental Requirements") existing on the date of this Agreement. However, the Owner recognizes that interpretations by government officials ("Code Authority") are often subject to change even after u C14U- PERKINS& WILL ARCHITECTS INC. 6 : . City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax issuance of a building permit. If after award of a building permit, modifications to the Drawings and Specifications are required because of an interpretation by the Code Authority which had not been previously given, or which if given, was different than a prior interpretation by the Code Authority, Architect shall make the required modifications, but the cost of such modifications shall be considered an Additional Service, except if the Architect had construed the interpretation incorrectly in accordance with the professional standard of care. Nothing contained herein shall relieve the Architect of its obligations to modify at its own expense Plans and Specifications which the Architect has negligently failed to prepare in compliance with the applicable Government Requirements. 3.5 BIDDING PHASE (I) The Contractor shall be responsible for administering the bidding of each Bid Group. (2) The Architect shall evaluate product equals at the request of the Contractor and make a decision on each in a timely manner. (3) The Architect shall attend the pre-bid conference and bid opening for each Bid Group. (4) The Architect will assist the Contractor in evaluating all bids received and provide comment and recommendation to the Owner on each proposed authorization for work in connection with the Project. 3.6 CONSTRUCTION PHASE 3.6.1 Construction Phase — Administration of the Construction Contract Work under Contract to Contractor. (1) The Construction Phase will commence with a written authorization from the Project Director for Construction to begin and, together with the Architect's obligation to provide Basic Services under this Agreement, will terminate when final payment to the Contractor is made, or in the absence of a final Certificate for Payment or of such due date, 30 days after the date of Substantial Completion of the total Project, whichever occurs first. I C1415- PERKINS& WILL ARCHITECTS INC. 7 j is City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (2) Unless othenvise provided in this Agreement and incorporated in the Contract Documents, the Architect shall provide administration for the Construction Contract as set forth below and in the Conditions of the Contracts for Construction, as developed by the Contractor with the approval of the Architect and Owner. (3) The Architect shall be a representative of the Owner during the Construction, and shall advise and consult with the Owner. Instructions to the contractor shall be forwarded through the Architect. The Architect shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents unless othenvise modified by written instrument in accordance with Subparagraph (18). (4) The Architect shall provide periodic visits to the site as prescribed in Exhibit "D" to be generally familiar with the progress and the general quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. This Exhibit "D" by reference and attachment hereto forms a part of this Agreement. On the basis of such on-site observations of the Architect, the Architect shall keep the Owner informed of the progress and the general quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. (5) The Architect shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for acts or omissions of the Contractor, subcontractor or any other persons performing any of the Work, or for failure of any of them to carry out the Work in accordance with the Contract Documents. The Architect shall not be responsible for the Contractor. (6) The Architect shall at all times have access to the Work wherever it is in preparation or progress. (7) Based on the Architect's observations at the site, the recommendations of the Contractor and an evaluation of the Application for Payment, the Architect shall determine the amounts owing to the Contractor and shall issue a Certificate of Payment in such amounts, as provided in the Contract Documents. (8) The issuance of a Certificate for Payment shall constitute a representation by the Architect to the Owner, based on the Architect's observation at the site and on the data comprising the Application for Payment that Work has progressed to the point indicated; that, to the best of the Architect's knowledge, information and belief, the C1415- PERKINS& WILL ARCHITECTS INC. 8 e r., City of Sunny Isles Beach 18070 Collins Avenue. Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax quality of Work is in accordance with the Contract Documents (subject to an evaluation of Work for conformance with the Contract Documents upon Substantial Completion, to the results or any subsequent tests required by or performed under the Contract Documents, to minor deviations from the Contract Documents correctable prior to completion, and to any specific qualifications stated in the Project Certificate for Payment); and that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has made any examination to ascertain how or for what purpose the Contractor has used the monies paid on account of the Contract Sum. (9) Should disagreement occur between the Contractor and Architect over acceptability of work and conformance with the requirements of the specifications and plans; the Project Director shall be the final judge of performance and acceptability. (10) All interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from; the Contract Documents, and shall be in writing or in graphic form. (11) The Architect's decision in matters relating to artistic effect shall be final if consistent with the intent of the Contract Documents. The Architect's decisions on any other claims; disputes or other matters, including those in question between the Owner and the Contractor, shall be subject to claims provisions provided in this Agreement and in the Contract Documents. (12) The Architect shall recommend to the owner to reject work; which does not conform to the Contract Documents. Whenever, in the Architect's reasonable opinion; it is necessary or advisable to insure conformance with the provisions of the Contract Documents, the Architect shall have authority to require special inspection or testing of Work in accordance with the provisions of the Contract Documents, whether or not such work be then fabricated, installed or completed; but the Architect shall take such action only after consultation with the Contractor and Owner. (13) The Architect shall receive submittals such as Shop Drawings, Product Data and Samples from the Contractor and shall review and approve or take other appropriate action upon them, but only for the limited purpose of checking for conformance with the design concept of the Project and with the information given in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as CI415- PERKINS& WILL ARCHITECTS INC. 9 V f II: City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. Such action shall be taken with reasonable promptness so as to cause no unreasonable delay. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. (14) If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. (15) The Architect shall review and approve or take other appropriate action on Change Orders prepared by the Contractor for the Owner's authorization in accordance with the Contract Documents. (16) The Architect shall have authority to order minor changes in Work not involving an adjustment in a Contract Sum or an extension of a Contract Time and which are not inconsistent with the intent of the Contract Documents. Such changes shall be effected by written order issued to the Contractor endorsed by the Project Director. (17) The Architect, assisted by the Contractor, shall conduct inspections to determine the dates of substantial completion and final completion and shall issue appropriate Certificates. (18) The Architect shall assist the Contractor in receiving and forwarding to the Owner written warranties and related documents assembled by the Contractor. (19) The extent of the duties, responsibilities and limitations of authority of the Architect as a representative of the Owner during construction shall not be modified or extended without the written consent of the Architect and the Owner. ARTICLE 4 ADDITIONAL SERVICES OF THE ARCHITECT-ENGINEER CI415- PERKINS& WILL ARCHITECTS INC. 10 City of Sunny Isles Beady 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 4.1 For additional services requested by Owner, not within the current understanding of the Basic Services identified in this Agreement and the proposal submitted by Architect in connection with its response to Request for Qualifications ("RFQ") No. 15-04-01. the Architect shall be compensated on an hourly basis, subject to the advance written approval by the City Manager and the City Commission. Such services shall be documented in writing by Architect prior to their commencement. Such additional services, while not limited to the following, shall include: 4.2 Additional services due to significant changes in schedule or the general scope of the Project or its requirements including, but not limited to, changes in size, complexity, procurement or delivery method, or character of construction. 4.3 Revising previously approved drawings or specifications after construction documents are finalized to accomplish changes. 4.4 Providing Detailed Cost Estimates. 4.5 When required by the Owner, preparing documents for Change Orders. 4.6 Consultation concerning replacement of any work damaged by fire or other cause during construction and furnishing professional services of the types set forth in Article 3 as may be required in connection with the replacement of such work. 4.7 Arranging for the work to proceed should the Contractor default due to delinquency or insolvency. 4.8 Providing prolonged contract administration and observation of construction should the construction contract time be exceeded by more than 30 days. The Architect shall provide as a basic service limited contract administration for up to 90 days beyond the contract time due to no fault of the Architect. Limited contract administration shall be the Architect representative with the most knowledge of the project attending bi-weekly site visits and responding to a reasonable amount of project communications. The Architect's services through Substantial Completion and Final Completion inspections are included as a basic service and shall not be considered as an item of prolonged contract administration and observation, regardless of when performed. 4.9 Revising drawings to show changes made during the construction process, based on marked up prints, drawings and other data furnished by the Contractor. Pr C1415- PERKINS K WILL ARCHITECTS INC. 11 I C`' City of Sunny Isles Beach 1 8070 Collins Avenue, Sunny Isles Beach, Florida 33 160 (305) 947-0606 phone (305) 949-3113 Fax 4.10 Project Representation Beyond Basic Services: (1) If the Owner and the Architect agree that more extensive representation at the site than is described in Article 3 shall be provided, the Architect shall provide one or more additional Project Representatives to assist the Architect in carrying out such responsibilities at the site. (2) Such Project Representatives shall be selected, employed and directed by the Architect shall be compensated therefore as mutually agreed between the Owner and the Architect, as set forth in an authorization under this Agreement, which shall describe the duties, responsibilities and limitations of authority of such Project Representatives. (3) Through the observations of such Project Representatives, the Architect shall report to the Owner any defects and deficiencies in the Work observed by the Architect. 4.11 Services of special consultants, for other than the normal structural, mechanical and electrical engineering services, and services of estimators making detailed cost estimates. 4.12 Additional services in connection with the Project not otherwise provided for in this Agreement. ARTICLE 5 TIME 5.1 The Architect shall perform Basic and Additional Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The schematic design documents, specifications, and construction documents shall be completed within 40 (Forty) weeks of execution of this Agreement, as detailed in Architect's response to Request for Qualifications ("RFQ") No. 15-04-01, consisting of four (4) pages and identified as Exhibit "G". 5.2 The Architect shall not be liable for failure to perform the contract or meet any schedule of performance of services to the extent that any delay or impediment arises from causes beyond the control and without the fault or negligence of the Architect. Examples of such causes include acts of God or of the public enemy, acts of the Owner or third parties, fires, floods, pandemics or epidemics, quarantine restrictions, strikes or labor actions, boycotts, freight embargoes, and unusually severe weather. If the failure to perform is caused by the default of one or more of Architect's subconsultants at any tier, and if the cause of the i C1415- PERKINS& WILL ARCHITECTS INC. 12 ;-j l L City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax default is beyond the control of both the Architect and such subconsultant, and without the fault or negligence of either, the Architect shall not be liable for any excess costs for failure to perform and shall be entitled to an equitable adjustment of Architect's fee. ARTICLE 6 THE OWNER'S RESPONSIBILITIES 6.1 The Owner shall provide full information as to his requirements for the Project. 6.2 The Owner shall designate a representative authorized to act on his behalf. He shall examine documents submitted by the Architect and render decisions pertaining thereto promptly to avoid unreasonable delay in the progress of the Architect's work. He shall observe the procedure of issuing orders to Contractor only through the Architect. 6.3 The Owner shall retain a Contractor to construct the Project. The Contractor's services, duties and responsibilities will be described in the Agreement Between Owner and Contractor. The Terms and Conditions of the Owner/Contractor Agreement will be furnished to the Architect. 6.4 The Owner shall provide a certified survey of the site giving, as required, grades and lines of streets, alleys. pavements and adjoining property; rights of way, restrictions, easements, encroachments, zoning, deed restrictions; boundaries and contours of the building site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees; full information as to available service and utility lines, both public and private; and test borings and pits necessary for determining subsoil conditions. 6.5 The Owner shall arrange and pay for such legal, auditing and insurance counseling service as may be required by the Owner for the Project. 6.6 If the Owner observes or otherwise becomes aware of any defect in the Project, he shall give prompt written notice thereof to the Architect and Contractor. 6.7 If the estimate of Construction Cost or Detailed Cost Estimates are in excess of any limit stated herein, the Owner may give written approval of an increase in the limit or the Owner shall cooperate in revising the Project scope or quality, or both, to reduce the cost as required. ARTICLE 7 cTt C1415- PERKINS g WILL ARCHITECTS INC. 13 t� I City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax CONSTRUCTION COST 7.1 DEFINITION (1) The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. The construction cost shall not exceed the Owner's Construction Budget. The Owner's construction budget is set forth in Article 1 and Exhibit "B". (2) The Construction Cost shall also include the cost of labor and materials furnished by the Owner and any equipment which has been designed, specified, selected or specially provided for by the Architect. It shall also include the Contractor's compensation for services, Reimbursable Costs and the cost of work provided by the Contractor. (3) Construction Cost does not include the compensation of the Architect and the Architect's consultants, the cost of the land, rights-of-way, contingencies for changes in the Work, or other costs which are the responsibility of the Owner. 7.2 RESPONSIBILITY FOR CONSTRUCTION COST (1) The Architect,as a design professional familiar with the construction industry, shall assist the Contractor in evaluating the Owner's Construction Budget, and shall review the estimates of Construction Cost prepared by the Contractor. It is recognized, however, that neither the Architect, nor the Owner has control over the cost of labor, materials or equipment, over the Contractors' method of determining Bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that Bids or negotiated prices will not vary from the construction budget proposed, established or approved by the Owner, or from the estimate of Construction Cost or other cost estimate or evaluation prepared by the Contractor. (2) No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal, or establishment of a Project budget, unless such fixed limit has been agreed upon. If such a fixed limit has,been established, the Contractor will include contingencies for design, bidding and price escalation and the Contractor will consult with the Architect to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project, and to include in the Contract Documents alternate Bids to adjust the Construction Cost to the fixed limit. 3 C 1415- PERKINS& WILL ARCHITECTS INC. 14 / p City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (3) If Bids are not received within the time scheduled at the time the fixed limit of Construction Cost was established due to causes beyond the Architect's control, any fixed limit of Construction Cost established as a condition of this Agreement shall be adjusted to reflect any change in the general level of prices in the construction industry between the originally scheduled date and the date on which Bids are received. (4) If a fixed limit of Construction Cost is exceeded by the sum of the lowest figures from bona fide Bids of negotiated proposals, plus the Contractor's estimate of other elements of Construction Cost for the Project; the Owner shall (1) give written approval of an increase in such fixed limit, (2) authorize rebidding or renegotiation of the Project or portions of the Project within a reasonable time, or (3) cooperate in revising the Project scope and quality as required to reduce the Construction Cost. In the case of Item (3) the Architect shall modify the Drawings and Specifications as necessary to comply with the fixed limit as an Additional Service, except when the excess is due to changes initiated by the Architect in scope, basic systems, or the kinds and quality of materials, finishes, or equipment. . The providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit, and having done so, the Architect shall be entitled to compensation for all services performed in accordance with this Agreement, whether or not the Construction Phase is commenced. ARTICLE 8 REIMBURSABLE EXPENSES 8.1 Reimbursable Expenses include actual expenditures, not incidental to the services defined in Article 3, not exceeding the limits of Section 112.061 of Florida Statutes, made by the Architect in the interest of the Project for the following incidental expenses. All reimbursable expenses require previous written authorization from the Owner (the Contracts Administrator or the Project Director). (1) Expense of transportation and living of principals and employees when traveling in connection with services other than those defined in Article 3; long distance Communications, reproduction of drawings and specifications, excluding copies for Architect's office use; local sales and use taxes; and fees paid for securing approval of authorities having jurisdiction over the Project. (2) Premium portions of overtime. C1415- PERKINS& WILL ARCHITECTS INC. 15 j City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (3) Expense of any additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants. (4) Renderings or Models for Owner's use. ARTICLE 9 PAYMENTS TO THE ARCHITECT 9.1 PAYMENTS ON ACCOUNT OF ARCHITECT'S SERVICES (1) The Architect shall submit monthly invoices to the Owner, including a progress description of services rendered. The Owner shall make payment within thirty(30) days subject to receipt and approval by the Owner's Project Manager. Basic Service — Perkins & Will Architects Inc. Architecture and Interior Design Program Verification .S 22,500.00 Schematic Design $207.000.00 Design Development $208.500.00 Construction Documents $295,000.00 Bidding/Permitting S 49.500.00 Construction Admin $506.500.00 Furniture Section for Civic Spaces S 30,500.00 Sub Total $1,319,500.00 Engineering and Landscape Consultants Mechanical, Electrical, Plumbing Engineering $430,000.00 Separate Electric Metering for Office (3), School (I), Civil (I) $ 15,000.00 Structural Engineering $180,000.00 Threshold Inspections $ 80,000.00 Civil Engineering $ 55,000.00 Landscape Architecture $105,000.00 Green Roof Over School/Additional Site Features S 37,500.00 Sub Total $902,500.00 CI415- PERKINS 8 WILL ARCHITECTS INC. 16 ('s i r 0 I City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Total Fee S2,222,000.00 (2) Payments for Additional Services of the Architect as defined in Article 4 hereinabove as a Lump Sum shall be made as prescribed in the Authorization. (3) Payments for Additional Services of the Architect's services as defined in Article 4 hereinabove as a Multiple of Actual Payroll Costs, and for Reimbursable Expense as defined in Article 8 hereinabove, shall be made monthly upon presentation of a detailed invoice. 9.2 PAYMENTS WITHHELD (1) No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractor, or on account of changes in Construction Cost other than those for which the Architect is held legally liable. (2) The Architect shall not withhold payments to consultants if such payments have been made to the Architect by the Owner. Should this occur for any reason, the Architect shall immediately return such monies to the Owner, adjusting pay requests and project bookkeeping as required. 9.3 PROJECT SUSPENSION OR ABANDONMENT If the Project is suspended or abandoned in whole or in part for more than 90 cumulative days, the Architect shall be compensated for all services performed prior to receipt of written notice from the Owner of such abandonment, together with Reimbursable Expenses then due. If the Owner fails to make payments to the Architect in accordance with this Agreement for more than 60 days, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give thirty days' written notice to the Owner before suspending services during which the Owner'shall have a 30 day right to cure. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. ARTICLE 10 0413- PERKINS& WILL ARCHITECTS INC. 17 ,S i 5• City of Sunny Isles Bead, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ARCHITECT'S ACCOUNTING RECORDS Records of the Architect's Direct Personnel Expenses. Consultant, and Reimbursable Expense pertaining to this Project shall be kept on a generally recognized accounting'basis and shall be available to the Owner or his authorized representative at mutually convenient times for a period of five (5) years from the date of this agreement. ARTICLE 11 TERMINATION OF AGREEMENT 11.1 TERMINATION FOR CAUSE OR MUTUAL AGREEMENT This Agreement may be terminated by either party upon thirty (30) days' notice by mutual agreement, or should one party fail substantially to perform in accordance with its terms through no fault of the other. Also, this Agreement may be unilaterally terminated by the Owner for refusal by the Architect to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Architect or his consultants in conjunction with this Agreement. In the event of termination,due to no fault of the Architect, the Architect shall be paid for services performed to termination date, including reimbursable expenses. 11.2 TERMINATION FOR CONVENIENCE The performance of work under this contract may be terminated by the Owner in accordance with this clause in whole, or from time to time in part, whenever the Owner shall determine that such termination is in the best interest of the Owner. Upon termination, the Architect shall be entitled to payment for work completed to the time of termination together with reimbursable expenses. ARTICLE 12 REUSE OF DOCUMENTS The Documents prepared pursuant to this Agreement shall not be used on other projects except by agreement in writing. Reuse or modification of the Architect's Documents in any manner, or authorization of reuse or modification by others, without the Architect's professional involvement will be at the Owner's sole risk and without liability to the Architect. The Owner shall indemnify and hold harmless the Architect, the Architect's consultants and agents and employees or any of them from and against claims, damages, losses, and expenses, including but not limited to attorneys' fees arising out of the unauthorized reuse of the Deliverables, whether such claims are brought in breach of contract, breach of warranty, negligence or other tort or otherwise. The foregoing use and delivery of documents is conditioned on the Architect having received from the Owner all payments properly due under this Agreement. r C1415- PERKINS& WILL ARCHITECTS INC. 18 L' i City of Sunny Is/es Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ARTICLE 13 SUCCESSORS AND ASSIGNS The Owner and the Architect each binds himself, his partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party in respect of all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. ARTICLE 14 CLAIMS AND DISPUTES Under the terms of this contract, neither party shall not have any right to compensation other than, or in addition to, that provided by this contract to satisfy any claim of any kind whatsoever unless the claim therefore is delivered to the other party within ninety (90) days from the date on which the act or event constituting the basis of such claim occurs. Failure to present any claim arising under this contract within this ninety (90) day time period specified above shall constitute waiver and abandonment of claimant's right to seek administrative consideration of said claim. All such claims set forth in a petition addressed to the Owner stating: (1) The Architect's name and business address; (2) A concise statement of the ultimate facts, including a statement of all disputed issues of material fact upon which the claim is based; (3) A concise statement of the provisions of the contract, together with any federal, state and local laws, ordinances or code requirements or customary practices and usages in the trade or profession asserted to be applicable to the questions presented by the claim; and (4) A demand for that specific relief to which the Architect deems himself entitled. Within thirty (30) days from the receipt of any petition setting forth the claim, the Owner shall provide the Architect its written response stating Owner's position with respect to each claim asserted. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue shall be in Miami-Dade County, Florida. 0 �, C14 IS- PERKINS& WILL ARCHITECTS INC. 19 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by mediation. If mediation does not resolve the dispute, the parties shall pursue litigation in a court of competent jurisdiction in Miami-Dade County, Florida. ARTICLE 15 PROHIBITION AGAINST CONTINGENT FEES "The Architect (or registered land surveyor or professional engineer, as applicable) warrants that he has not employed or retained any company or person, other than a bona fide'employee working solely for the architect (or registered land surveyor, or professional engineer, as applicable) to solicit or secure this agreement and that he has not paid or agreed to pay any person, company, corporation, individual or firm other than a bona fide employee working solely for the architect (or registered land surveyor or professional engineer, as applicable) any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the Owner shall have the right to terminate this Agreement without liability and, at his discretion, to deduct from the Basic Services Compensation, or othenvise recover, the full amount ofsuch fee, commission,percentage, gift, or consideration." ARTICLE 16 SPECIAL PROVISIONS 16.1 Monthly Reports: (1) It shall be the responsibility of the Architect to fully inform the Owner of the progress of the Planning and Design. To this end the Architect shall furnish the Owner(Project Director and Manager of Project Development) with a status report and a forecasted completion schedule at the end of each month following the receipt of the signed contract document. The Architect shall furnish these reports until a contract award is made for construction at which time the reports described in Section (2) below shall be furnished. (2) The Architect shall complete a Monthly Construction Report each and every month based on knowledge obtained through observation of the construction work. The Architect shall submit this report to the Owner on or before the first day of each month. 16.2 The Architect shall take minutes of all meetings held with the Owner and/or Contractor and shall provide copies of the same to the Owner within ten (10) days following such meetings. C 1415- PERKINS R WILL ARCHITECTS INC. 20 e City of Sunny Isles Beach 18070 Collins Avenue; Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 16.3. Bills: Travel Expenses: Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. Bills for any travel expenses shall be submitted in accordance with procedures specified in Section 111061 of the Florida Statutes governing payments by the State for travel expenses. Travel expenses, when authorized, may be reimbursed in an amount not to exceed the maximum amount established in Section 112.061, Florida Statutes. 16.4 By execution of this Agreement, the Architect certifies that the wage rates and other factual unit costs supporting the Basic Services compensation specified in Article 2, Section 2.1 are accurate, complete and current at the time of negotiations for this Agreement; and that any wage rates or other factual unit costs famished the Owner in the future to support additional service proposals will also be accurate, complete and current at the time of submitting such proposals. The Architect agrees that Basic Services Compensation and any authorized additional service compensation shall be adjusted to exclude any significant sums by which the Owner determines such compensations were increased due to inaccurate, incomplete or noncurrent wage rates and other factual unit costs. The Owner and the Architect agree that all such adjustments in compensation shall be made within one year following completion of the services covered by this Agreement. 16.5 Public Entity Crime Information Statement: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods and services to a public entity, may not submit a bid on a contract with a public entity,for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the:threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." 16.6 Unauthorized Aliens: The City shall consider the employment by any contractor of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationalization Act. Such violations shall be cause for unilateral cancellation of this contract. 16.7 Indemnification and Waiver of Liability: C. J C1415- PERKINS& WILL ARCHITECTS INC. 21 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax The Architect agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Owner, its representatives, officers,directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to reasonable attorney's fees and costs) to the extent the same are caused by the Architect's negligent acts, errors, mistakes or omissions relating to professional services in the performance of this Agreement. The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Article 11. 16.8 Insurance Requirements: The Architect shall maintain during the terms, except as noted, of this Agreement the following insurance: A. Professional Liability Insurance in the amount of One Million Dollars (51,000,000.00 per claim and aggregate), which shall be the limit of liability providing for all sums which the Architect shall become legally obligated to pay as damages for claims to the extent caused by negligent acts, errors, or omissions pertaining to professional services performed by the Architect. This insurance shall be maintained for three years after completion of the construction and acceptance of any Work covered by this Agreement. B. Commercial general liability insurance with broad form endorsement, including completed operations and products liability, contractual liability, severability of interests with cross liability provision, and personal injury and property damage liability per the CG 00 01 or equivalent with limits of One Million Dollars (51,000,000.00) combined single limit per occurrence, Two Million Dollars (52,000,000.00) general aggregate, and Two Million Dollars (52,000,000.00) products/completed operations aggregate. Said policy or policies shall name Owner as additional insured. C. Workman's Compensation Insurance for the employees of Architect as required by Florida Statutes, Section 440, and employers' liability insurance with limits not less than One Million Dollars (51,000,000.00) each accident/disease-policy limit/disease-per employee. D. Other (or increased amounts of) insurance which Owner shall from time to time deem advisable or reasonably appropriate, at the Owner's expense when C° r 0415- PERKINS& WILL ARCHITECTS INC. 77 L City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax economically feasible and commercially available. Such new or additional insurance to be effective as of the sooner of 90 days after notice thereof or the next annual renewal of any policy being increased (as applicable). E. All insurance policies identified in 16.8, except professional liability and workers' compensation/employer's liability, shall contain waiver of subrogation against Owner where applicable, shall expressly provide that such policy or policies are primary over any other collective insurance that Owner may have. F. All of the above insurance is to be placed with A.M. Best rated A-Excellent or better insurance companies, qualified or approved to do business under the laws of the State of Florida. G. Except as to 16.8A and 16.8C, the Owner shall be named as an' additional insured under such policies, except professional liability and Workers' Compensation/Employer's Liability. Said policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the Owner. H. All policies shall provide for 30-days' notice to Owner prior to cancellation. 16.9 Electronic Mail Capabilities: The Architect must have electronic mail capabilities through the World Wide Web. It is the intention of the Owner to use electronic communication whenever possible for all projects. When possible, plans and specifications for review purposes will also be transmitted electronically to the Owner. The Architect shall provide its electronic mail address and a name of a point of contact for electronic communications. 16.10 Hazardous Materials Disclaimer: Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling or removal or disposal or exposure of persons to hazardous materials or wastes in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 16.11 Incorporation of Bid Response into the Contract: The contents of the Architect Engineer's Response to Request for Qualifications (`'RFQ") No. 15-04-01 shall be incorporated into this Agreement. 16.12 No Personal Liability: 0 C1415- PERKINS& WILL ARCHITECTS INC. 73 I City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Pursuant to Florida Statutes Section 558.0035(1)(c), 'an individual, employee, or agent may not be held individually liable for negligence occurring within the course and scope of this Agreement. Pursuant to Florida Statutes Section 558.0035(1)(c), an individual, employee, or agent may not be held individually liable for negligence occurring within the course and scope of this Agreement provided the damages are solely economic in nature and the damages do not extend to personal injuries or property not subject to the contract. 6.13 No Third Party Beneficiaries: No person or entity other than the Owner is intended to be a beneficiary of Architect's services under this Agreement and contractor shall have no right to maintain any action in contract, tort or otherwise directly against the Architect. • IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written above. ARCHITECT-ENGINEER Attest: Approved: By: By: �.. (Operations I, i s Signature) (Prim .s Managing Director's Signature) ' As Witnessed: � Lawrence S. Kline (Type Principal, Managing Director's Name) By: . C - PERKINS & WILL ARCHITECTS, INC. A CORPORATION JAct,tAIe1.6 4 4.-- LICENSED TO DO BUSINESS IN THE STATE OF FLORIDA t , CI415- PERKINS& WILL ARCHITECTS INC. 74 �5 . City of Sunny Isles Beach 18070 Collins Avenue. Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax CITY OF SUNNY ISLES BEACH •AsWitne•.ed: • APPROVED: L. fI. .����� .gy,: _AS.(l'd , - By . ' Jane • .-i. ine . 4MC City Clerk Christo. er J.lite . City Manager• Approved as,s Form and Leeality: B . ..,/ j, . . V/-5 Han ry its Attorney f CI415- PERKINS& WILL ARCHITECTS INC. 75 v 1 `) City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "A" ASSIGNED REPRESENTATIVES Owner George H. Scholl Mayor Christopher J. Russo City Manager Hans Ottinot City Attorney Project Director To Be Determined Architect Lawrence Kline Design Principal Jackie Candela Project Manager/Project Architect Carlos Vilato Senior Designer Pat Bosch Design Director George Valcarcel Quality Review Igor Gonzalez Mechanical Engineer Carlos Jimenez Electrical Engineer Durvall Pedro Plumbing Engineer Brad Malmsten Structural Engineer Julio Collier Civil Engineer Barry Miller Landscape Architect n C1415- PERKINS& WILL ARCHITECTS INC. 26 V 1 La City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (303) 947-0606 phone (305) 949-3113 Fax EXHIBIT `B" OWNER'S CONSTRUCTION BUDGET ITEM DESCRIPTION CONSTRUCTION BUDGET TOTAL CONSTRUCTION BUDGET S30,000,000.00 (Thirty Million Dollars) 0 1 CI415- PERKINS& WILL ARCHITECTS INC. 27 "� Cio,of Sunny Isles Beach 18070 Collins Avenue. Sunny Isles Beach. Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "C" OWNER'S PROJECT BUDGET Architect Compensation 52,222,000.00 Land Acquisition S7,000,000.00 Construction Costs 530,000,000.00 IC1415- PERKINS& WILL ARCHITECTS INC. 78 J LI city of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "D" PLANNED VISITS DURING DESIGN PHASE Programming Verification and Stakeholder Meetings 2 meetings with City and Stakeholders Schematic Design 2 meetings with City. I Commission presentation Client Review and Approval of Design and Cost I meeting with City Design Development 2 meetings with City, I Commission presentation Client Review and Approval of Design Cost I meeting with City Construction Documents 2 meetings with City, I Commission presentation Review and Approval of Design and Cost(final before permit) I meeting with City PLANNED PERIODIC VISITS DURING CONSTRUCTION INDIVIDUAL'S INDIVIDUAL'S PLANNED PERIODIC NAME DISCIPLINE VISITS HOURS Lawrence Kline Architecture Barn Miller Landscape Brad Malmsten Structural Julio Collier Civil Duvall Pedro Plumbing Igor Gonzales HVAC Carlos Jimenez Electrical O E C1415- PERKINS& WILL ARCHITECTS INC. 29 V >) City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "E" PROJECT DESIGN SCHEDULE ACTION TIMELINE Programming Verification and Stakeholder Meetings 2 weeks Schematic Design 8 weeks Client Review and Approval of Design and Cost 2 weeks Design Development 10 weeks Client Review and Approval of Design and Cost 2 weeks Construction Documents 14 weeks Client Review and Approval of Design and Cost (final before permit) 2 weeks Total Design and Client Review/Approval Schedule 40 weeks C L C1415- PERKINS& WILL ARCHITECTS INC. 30 I City of Sunny Is/es Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "F" PROPOSED ADDITIONAL SERVICES ALLOWANCES o415- PERKINS& WILL ARCHITECTS INC. 31 J' 1 V- • 805 Douglas Road t 305.569 1333 Sun=-30C 1305.5E9.1334 Coral Gables.FL 33134 P-rkinswill.cool •.roux PERKINS + WILL July 20, 2015 August 4, 2015(Revised with reduced fee and additional scope items) Mr. Christopher Russo City Manager, City of Sunny Isles Beach Sunny Isles Beach Government Center 18070 Collins Avenue,4th Floor Sunny Isles Beach, Florida 33160 • Via e-mail: crusso(Wsibfl.net Re: Scope and Fee Proposal for the Sunny Isle Beach Government Center Annex Dear Chris, • Perkins+Will is extremely pleased to present this proposal for Architectural and Interior Design Services, Engineering Services and Landscape Architecture Services for the Sunny Isles Beach Government Center Annex on the site immediately North of the existing Government Center. This document, upon approval and signature, will serve as an agreement in understanding pending development of a formal agreement. PROJECT SCOPE The project scope includes a building of approximately 107,000 square feet with a mix of uses as described in the RFP that may include Educational, Civic, Office,Wellness and Retail uses along with associated parking for this program. The following professional design services scope and fee proposal outlines by phase,the detail and durations for each of the design services. In addition, we will develop a proposed schedule for the design',of the project inclusive of Commission presentations, client review and approval and permitting by authorities having jurisdiction. Our project understanding includes the following: • Architectural, Interior Design and Engineering Design documents for a mixed-use building of approximately 107,000 square feet including Educational, Civic, Office,Wellness, Retail and Structured Parking uses.We understand that there may be some refinement with the program and will work with the City to revise this scope and fee proposal should the program by more than 5%. • Site of approximately 45,000 square feet located immediately North of Government Center • Parking will be a critical factor in the design of the Annex in order to accommodate the diverse program and required counts on this small site; structured parking both above and below grade as well as tandem layouts will be considered • Staging will also be critical and if possible, offsite staging on Government Center may be considered • We understand the importance of maintaining the visibility and street presence of Government Center during the design process of the Annex • A physical connection between the existing and new buildings on an upper level is an important consideration • This scope and fee proposal does not include the design of an elevated pedestrian bridge spanning Collins Avenue • This scope and fee proposal does not include renovation or redesign of the existing Government Center or parking structure, except to access a potential basement level parking area on the new site. SCOPE OF SERVICES AMERICAS I ASIA I EUROPE I MIDDLE EAST I AFRICA PERKINS+WILL The following scope items are intended to clarify, but not limit, the services proposed in this scope and fee proposal. This architectural proposal shall include, as a minimum,the following scope of services. A)Architectural. Engineering, Interiors, Structural, MEP, Landscape and Civil services B)Verification and commentary on the program to be provided by the City of Sunny Isles Beach and the Miami- Dade County School Board Using the program provided by the City of Sunny Isles Beach and the Miami Dade County School Board, review and verify all program details and areas,department adjacencies,test typical room layouts per floor,amenity areas,parking count efficiencies, etc. C) Preliminary Space Planning Develop preliminary space plans for each of the floors using the information gathered during program verification. Including but not limited to a layout of the proposed premises showing interior walls,open areas,door swings,demising walls,corridor partitions and exterior window walls in relationship to the building core and shell. D) Schematic Design Develop Documentation and presentation of a design concept based upon the program, budget and schedule. The Schematic Design package will include drawings and engineering narratives to allow the General Contractor to conceptual price the project at this stage. E) Design Development Develop Design Development documentation based on the client-approved Schematic Design.This set of documents will develop in greater detail the schematic design and will incorporate the engineering disciplines and required accessory spaces. F) Construction Documents and Construction Administration Preparation of a complete set of construction documents developed from the client approved Design Development set. The Construction documents will be sufficient for complete and accurate pricing, permit submission and construction of the intended building. Documents shall be complete, thorough and well-coordinated between consultants and disciplines. • We will attend General Contractor bid review meetings as requested. • We will review and approve required shop drawings, samples, product information, as required to facilitate completion of the project. Review period to be within 2 weeks for any single submission • We will visit and walk the premises during construction as to monitor progress of the work and verify that work is proceeding in accordance with the contract documents. These Construction Administration visits will be a maximum of 1 visit every 2 weeks for the duration of construction; we have assumed an 18 month schedule for construction of the project • We will prepare periodic field reports as necessary • The Architect will be responsible for hiring and managing the Mechanical, Electrical, Plumbing, Structural Engineers as well as Civil and Landscape for the improvements related to this project. G) Permitting We will respond to any necessary comments through all required disciplines and City Departments, including but not limited to the City of Sunny Isles Beach Department and the Miami Dade County Department of Environmental Resource Management(DERM). SCHEDULE Programming Verification + Stakeholder Meetings 2 weeks Schematic Design 8 weeks Client Review and Approval of Design and Cost 2 weeks Design Development 10 weeks Client Review and Approval of Design and Cost 2 weeks Construction Documents 14 weeks' Client Review and Approval of Design and Cost(final before permit) 2 weeks Total Design and Client Review/Approval Schedule 40 weeks perkinswll.com PERKINS+WILL TEAM ORGANIZATION Lawrence Kline will serve as the Design Principal with Jackie Candela as Project Manager / Project Architect and Carlos Vilato as the Senior Designer providing daily oversight and management of the project throughout service delivery. In addition, Pat Bosch as Design Director of the Miami Office will provide critical design peer review and critique during the design process and George Valcarcel will provide Quality Review and peer review of the construction documents. MEETING SCHEDULE . Based on the proposed design schedule described above, we have assumed the following maximum number of meetings and presentations calculated into our fee: Programming Verification + Stakeholder Meetings 2 meetings with City Staff and Stakeholders Schematic Design 2 Meetings with the City, 1,Commission Presentation Client Review and Approval of Design and Cost 1 Meeting with the City Design Development 2 Meetings with the City, 1 Commission Presentation Client Review and Approval of Design and Cost 1 Meeting with the City Construction Documents 2 Meetings with the City, 1 Commission Presentation Review and Approval of Design and Cost(final before permit) 1 Meeting with the City BUDGET We understand that the project budget is evolving as the detailed program areas and parking requirements are finalized based on the eventual mix of Academic, Civic, Office,Wellness and Retail uses.We would recommend that the City of Sunny Isles Beach engage a Construction Manager to work with the design architect from the start of the process; the current robust construction market has resulted in rising construction costs and we viant to ensure that with the help of a CM, we can establish and maintain a construction cost within budget for this project from Schematic Design through to the completion of Construction Documents. FEES AND EXPENSES Perkins+Will proposes to provide the services as outlined herein in a sequenced fashion. The proposed fees by phase include: Architecture and Interior Design Fee Program Verification $22,500 Schematic Design $207,000 Design Development $208,500 Construction Documents $295,000 Bidding + Permitting $49,500 Construction Administration $506,500 Furniture Selection for Civic Spaces $30,500 Engineering and Landscape Consultants Fee Mechanical, Electrical, Plumbing Engineering $430,000 Separate Electric Metering for Office(3), School(1), Civic(1) $15,000 Structural Engineering $180,000 Threshold Inspections $80,000 Civil Engineering 555,000 Landscape Architecture $105,000 Green Roof Over School/Additional Site Features $37,500 The above-described professional fees are for base building Architecture, Interiors,Engineering and Landscape design services and do not include any additional consultant services.Additional consultants requested by the City of Sunny Isles Beach may include specialties such as specialty kitchen (warming kitchen for the School and Senior Center are included in the above fee),specialty acoustical,specialty lighting,specialty audio-visual,etc.Perkins+Will can provide these additional consultant services and associated fee proposals as an addition to this base contract amount. In addition, the Interior Design services are for core and shell design and will include finishes and lighting design for all core and shell surfaces and furniture selection and specification for the Civic and Main Lobby areas. In addition, the architectural and engineering fees quoted above provide for base core and shell scope andiwe have excluded fees in our proposal for LEED Certification. perkins'wlll.com P E R K I N S +W I L L • . The Client shall compensate Perkins+Will for professional services rendered in connection with this specific project for the stipulated lump sum. All services shall be billed upon percentage of completion. Payments shall be made to Perkins+Will within 30 days of the receipt of invoices. Services required and requested by the Client which are outside the scope of this proposal will be billed hourly or as mutually agreed. I The above professional fees do not include reimbursable expenses. Reimbursable expenses include all expenses incurred in connection with the project which include travel, lodging, meals, printing, long distance phone calls in connection with the project, photos, models, renderings, and any fees paid to authorities',having jurisdiction over the project. Mileage in personal vehicles will be logged at current IRS guidelines. Reimbursable expenses shall be billed monthly plus a multiplier of 1.1. , INFORMATION FROM OWNER The scope of services requires all site and program information be provided in order,to start the project; this information includes a client-approved program along with a current survey in digital format of the property along with current geotechnical information required by the structural engineers.If any specific desires'or standards exist beyond the basic building codes enforced by the Authorities Having Jurisdiction, those will also need to be provided as well by the client. Additionally the owner will provide information from the owners direct consultants in a timely manner to enable the design team to properly plan for those elements within the project. i CONCLUSION If after review of this proposal you have any questions or need any other information to authorize proceeding,please let me know.The last page of this proposal includes a signature page for your acceptance and authorization for these services. Return of an authorization will assist Perkins+Will in assembling a formal agreement. Chris:we look forward to the start of this next phase of Government Center and our continued successful relationship with the City of Sunny Isles Beach. Regards, �I r Lawrence Kline Principal, Managing Director PERKINS+WILL ACCEPTED: SIGNATURE: NAME/TITLE: • DATE: . cc: Jackie Candela, Perkins+Will Carlos Chiu, Perkins+Will . per kinswlll.corn City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax EXHIBIT "G" CITYOF SUNNY ISLES REQUEST FOR QUALIFICATIONS NO. 15-04-01 • CI415- PERKINS& WILL ARCHITECTS INC. 32 0 I B 806 Douglas Road t 305.569.1333 Suite 300 f 305.569.1334 Coral Gables,FL 33134 perkinswill.com PERKINS + WILL June 2, 2015 — - - Mr. Christopher Russo City Manager, City of Sunny Isles Beach Sunny Isles Beach Government Center 18070 Collins Avenue, 4th Floor Sunny Isles Beach, Florida 33160 Re:Cover Letter and Executive Summary for Architectural Design Services for a New Facility at 18080 • Collins Avenue RFP No. 15-04-01 Dear Chris: Thank you for the opportunity to submit our qualifications for Architectural Design Services at 18080 Collins Avenue;we are thrilled to have the ability to continue working with the City of Sunny Isles Beach at the Government Center having completed the design of the existing complex more thanIl0 years ago. I It is extremely important to clarify that the architectural firm responsible for the existing Government Center was Spillis Candela & Partners where at that time, I was the Principal in Charge and Project Designer, Jackie Candela the Project Architect and Carlos Vilato the Senior Designer. Jackie, Carlos and I very proud to have joined Perkins+Will almost two years ago and bring our collective exper- tise and great working relationship once again to the City of Sunny Isles Beach. Additionally,we have teamed with many of the same consultants involved with the original Government Center design including Savino Miller for Landscape Architecture and Igor Gonzalez and his firm for Mechanical Engineering. Perkins+Will/Miami currently totals 48 professionals across Architecture, Interior Design, Urban Planning and Landscape Architecture and has the depth of expertise in Civic Facilities, Kindergarten through Twelfth Grade Educational Facilities, Corporate Office, Retail and Fitness/Wellness Projects and Structured Garages and is committed to delivering this project on time and on budget. Our current workload anticipates a start for this project in the summer of 2015 and the design team will begin immediately after client notice to proceed. Perkins+Will is committed to a collaborative and inclusive process where all of the stakeholders participate in the refinement of the mixed-use build- ing program and subsequent design process. Additionally as you know from our working relationship on Government Center, we are receptive and responsive to the Mayor, City Commissioners and City Manager's direction knowing that interaction results in an even better product for all. I Chris: the mixed-use program for the new building is exactly the kind of hybrid building type in which we excel; a collection of uses that result in a dynamic and exciting Architectural statement important to the City of Sunny Isles Beach that is at the same time highly functional and respecting of budget I and schedule. R evards. I i Lawrence none I Principal, Managing Director - perkinswill.com 7 PERKINS+WILL 144(01*if7 SUNNY ISLES BEACH GOVERNMENT CENTER -APPROACH METHODOLOGY 000' r, 1 !, /(/�•�!,-'0 The success of a project is largely determined by its process. The process �/®® sets the tone and foundation for addressing the needs of the users, finding i \-\,�, m/®y� economical and creative solutions based on those needs, and designing an t /�� i, \1 [ ./��® educational environment that promotes the client's educational goals and ideals. "' r I '; �� T' � Perkins+Will provides a well-rounded team of professionals to serve the - — '"mac - -rStakeholders of this project. Perkins+Will provides a forward_thinking.approach . 1.-,,i--. _ci,e_ „ __ ,. r--a to educational ideas, over 80 years of experience and a commitment to a - _ �(,, 13 ` collaborative process. This collaborative process is that much more important r`, 1 fl� is when working with a multi-use building having multiple stakeholders and i ' ! _ .z 3'�,III `f requiring significant public process such as with the City of Sunny Isles Beach. fi� ---'- -- I ® Our entire management approach is focused on fulfilling the client's and;sip e g PP g _ , 3 stakeholders objectives and program within the budget and on schedule. Before k ----'2.'1.. ;;;-.1:t r - , the concept is discussed, our team engages in a thorough planning effort to F d ♦ K' establish a common set of goals and objectives for all;phases of the project. This ?-'-‘47 -; ai,?::=' �s, planning of the process is done with the client and is customized to meet the } r needs of the particular project. i t:: f -:ii ., --,gi c, Perkins+Will has built a team of architects, engineersland consultants each with g A'F�f ,r, --?.. the established skill set and specific experience required to successfully integrate `�• the needs and ideals into the project. a`^� `' f\ j �t z• Team building is a vital component in the process. It serves to unify and motivate ' f,\ i ,4"r{'- '' all of the individuals and entities toward common goals. An interactive process It N. 4} 3 that includes key members and stakeholders helps us to create a plan that A- .\ i X41:; 7F reflects the priorities and culture of your vision. i L i I wit c�.. %.. I ■ 10 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services + HALLMARKS OF OUR APPROACH—COMMUNICATION Communication is at the core of our design philosophy. Our ability to listen enables us to hear even the most subtle differences clients have in terms of needs, desires, and budgets. These factors, combined with the responding to the unique qualities of each project and site, have resulted in the marked variety of our facility design solutions. ■ We promote an interactive process with the participation of stakeholders. Perkins+Will believes that successful projects are only-possible-with-good communication among all project-team-members. -- - Communication with the Owner Good communication includes good listening. We will listen to your goals, aspirations, expectations and needs. We want to understand what you need to be successful. We also will convey the knowledge we possess from previous experience and challenge your thinking. The goal is to not just meet current needs, but to position you for the future. Communication with the Stakeholders . Positive interaction and thorough communication with the Stakeholders is vital for a smooth process. We are experienced at presenting the right information in the correct manner to promote understanding and support. This would include specifically for this project, the City of Sunny Isles Beach, the School Board of Miami-Dade County and other potential tenants and end-users for the project. , Communication with Consultants The importance of consultant coordination cannot be overstressed. Our process is designed to minimize, if not eliminate, change orders during the construction phase as a lack of coordination between systems in the construction documents. In addition, only well-informed team members can make project-appropriate decisions. The timely distribution of information and the identification of the appropriate format and forum for information contribute to good communications. y, CUE,WI'11 gtt�onw,ncni,aY CHAT Plc'nr(tE Ct c� T !.,-' Vora '` . w �r I .caMOPwyAnm.5 SCI S1i SS _ �`-� INTEn WET cy neAta aarewats.x �� -°' 6JI VIII�II \ . t i +s wrti s to x10. ;} G... ? 5JCJJ - +ci t -. ( 4: -�OtAf4 .r*°a IL:-m"..,.. • _1/" 4 Ar C,. 7E$ aSel Y e� snf warrisT'ICS /t $op.ao i<eb s 311 j ^il', '€..; / ; LASTYEA . 146}yofis , . a r._ f $rY v i hp"y -f—+ t Y" N .6, a << ,�1 izt:3 7. QUALt�y , 0 Y Fth - 2U.SINCSS' '� Sy' •-� 4 g p OKs' t 1 5SQ V ISS2 ' .7 -_ y �6 INNOVgTIOU � -1r ,r. perkinswill.com 11 PERKINS-I-WILL • i • + HALLMARKS OF OUR APPROACH—SCHEDULE `_ l .^ Establishment of a schedule requires the cooperative involvement of the �' "--,z ih�` - *:-a--7, --`,1:. design professional and the client. Because we recognize that each facility .- x.'n t .. j..;-, �x -` ` belongs to the client and the building users, our programming and design ., ;.-j er„'10 se7 '..' II B 'i process places the client at the center of the design team. The client's m� Ik "' s,d of 1�2 t need for a desired occupancy date is weighed against budgetary limitations, '="i-4'r �i� 1-1 at n potential risks, and the client's decision-making process, and a schedule that ` .$ t f 5+ `I - ;jh — I 1°i t I� r` path,., < ` a— best meets the client's needs is set. :7•114-4,.::_ �F SIt3rI� I d Our scheduling process consists of two components: schedule establishment c_-e_'' " 0 -- ----4 and schedule control. Schedule Establishment At the commencement of the project a master bar-line schedule—a work plan—is established by the architect and the stakeholders. This schedule establishes milestone dates for the entire project, from programming through ' building occupancy. Tasks, task schedules and task responsibilities are �.Y y \a `' indicated on the master schedule. Additionally, for each subsequent phase a �1J` �� � detailed work plan is developed that addresses specific tasks in greater detail '� ` �S` � . �z and allocates specific resources to accomplish those tasks. —�{� -'" — I 's Schedule Control h AS x IJ . --r A variety of tools and techniques are utilized to control the established fi a �fllo :— t, schedule, including: ,_ >- : C -,"' `� • Update of the detailed schedule within the fixed master schedule at the t, a ` T- -- ---= commencement of each phase to reflect any changes � ' _ i • Weekly project team meetings to review progress and performance, . \ -� t s i ,` r ,z to reallocate resources as necessary, and to communicate the client's - �{ �_ ''`-) a `;,_I objectives l-iir tlit°r - �9em 7. :.-X.,-. rq t;; • Weekly update of the project's staffing needs Yiy'f .0 X 01 , I '; nl {. tip^- , $- 4 a �fh,�y�'S i+. j' 't ` s'e's'j { +1•' • Scheduled quality control reviews of the documents in each phase to 1i 1 t e is c assure that documentation is complete and that delay will not occur due r rRlif ' t cam- t'- �'I •I�ti "', V __ Y li to change orders during construction. L I 'I lli l6 Ili t t' r - This management style is consistently applied throughout the entire project. �° Our team's consistent record of projects delivered on time is unrivaled in the —s_ industry. We deliver projects when we say we will. — �, 12 City of Sunny Isles Beach New Facility Qualification;for Architectural Design Services I ff � ? + HALLMARKS OF OUR APPROACH—COST CONTROL — ? '�° I Perkins+Will's philosophy regarding the critical component of estimating } =• x construction costs is to work with the stakeholder, General Contractor or Cost Estimator in establishing project budgets and probable costs based on current 7:::: :::::y: and reliable market data. • r < .1 r At the initiation of a project, when the scope and desired level of quality have '' `– been defined, the team establishes a cost model for the project that itemizes — _ j expected costs for major building systems. This cost model then becomes the x � I r j I V ( :c benchmark against which future planning and design decisions are made. This fr -{ { T'-'-r 1 method allows the team, when necessary, to test a particular component of the 3. aired �I f 4 t'I N i design to determine its compliance with the established budget. -- - I i 4- e Typically, comprehensive cost analysis(in addition to the aforementioned cost ? * c/" 1( t= model) based on drawings and specifications are provided at Schematic Design, Design Development, 50% Construction Documents, and 90% Construction ��� - - E is.`�.3 ^ Documents• -- Perkins+Will has extensive and successful experience with establishing and 4 el J meeting the budget for projects. -rte S l �.s `t4"�'.c - 3s 4 `-' °s a vaF ia i, - ''.0 '_ 2 3 f n _. y ti t4 cs • -l1Q~ ' ki } t-'°i2a-; x- a ' a �. e?a tr 1 - t �S / ?-ate u. fl- ac.-. ...,•..= . a c. /, t 5 ° �*a \I sue'" :�- I ,:::::,,,A-,--, z• .z=. -�- mill', -- �I�tti4 eto �. '"t ..It, . �-,, i ' 7 # ._' i r1 �' z. '-': ai i1Nlr. pz <"45�`;_S • f} r .AP 3 7'� .,.F -i, -- r 1-1 11 q "cam `bt s JJ ���IIIIIJ i 1 i .1 �AnI . Y 1i \ ` i V4, s 1, L~ I�l,�11 s *- In � UNRrI ,4 ... E , ' • Ili pi �y�' 191 'CS E j 'i^.e_ ._ ---:" `•1 IC IIt. i \® 0.4,1-te �$,s,,� � e S 14/III I y, ' fi _ g _,,I. \Y,l'll: �I �1 i r.,*_9YI !ii .ter s1 i y91 1. _�� A i i E �`j':v'1 � j11�1� �,�'IW.1 ' x ,+k � ! . IN,fime .ik j-+`t `r ,�cd +z <, f k'� t-7. ,su ,1 ti{SI�t FI i 3f'! ;:,l, V p�a re r3` II 1 q_ I j -� '1 . e - f 11 ,pP t e--, LL®I _-, - ; �� t1 � y� 11 r� ^Y Y+ar if t Iy 0h 3` 4 i3 •f �. I perkinswill.com 13 PERKINS +WILL + HALLMARKS OF OUR APPROACH—QUALITY CONTROL Perkins+Will has a quality control program that provides both technical assistance during project design and a strictly enforced system of periodic review. We believe that no matter how much we reinforce the idea of quality documentation as an ongoing design pro- cess, we must supplement careful document production with a rigorous checking process at various phases of a project's design process. Quality control reviews are performed on every project; no project is'released for bid without benefit of a review. This methodology of quality control includes the integrated use of_REVIT (Three- dimensional Building Modeling) as both a design tool and as a means to avoid conflict between the architectural and engineering systems; this greatly reduces conflicts in the field during the construction process. Peer Review Our quality control program is led by a registered architect with extensive experience in technical coordination of all types of building programs. Quality control reviewers do not have involvement in the project they are review- ing so that objectivity is maintained along with a fresh perspective. Review Process During design and documentation, the design quality and technical content of reports and drawings are reviewed before release to the client or for bidding. The quality control reviews require drawings from all disciplines and all consultants: the outline or final specifications, and the code and zoning analyses. The first review is held when schematic design is 90-95%complete. The second review, when design development is 90-95% com- plete, focuses on final code and zoning solutions, appropriate systems distribution, and the building envelope. The most critical review is the third, at 90-95% completion of construction documents. In this final review, systems coordination and constructability become a critical focus. Comments generated during the review process are written directly on a set of documents intended solely for this purpose. The comments are studied and evaluated by the project manager and the project technical coor- dinator. All agreed upon comments are incorporated into the documents. Written response to quality-control documents is mandatory before any project is released by Perkins+Will for bidding or review purposes. S •�'> g�n�, W 1 II gfl4pgLn 111frag0'ft y tai a f* aS 0 © °lii991B— 119[11!t I I Q� L'm pltlmQ ti f I a ll� i ii( 1 eathil li ammi9pp r.:11 Iu11Qq � m optun filmlIIIII © �w i Seat u i9 h��eII llmum.64. 4mnemll�m etemnm�® l f .yam .:v. °�. p6 ® i� 1Pi1iL4999pIIIL�[Lty rulmttmu� �® �' £3 ; a• J� P4R 'IA 'r P '; Y Kul I I I / / , s ' t jdf f�E ll #+k kiI 1l III a.f?lia` Kah ..["1.1111)1 s -„- }r Ci -L9d. 911j,�jt } ! Ifigt4. I bi . c-4 -T >nf1--%,_. L '.• �tsf `�'; f�'r� " -�`.cy-•. J�u .air = �.:: sx. - -. t 1'x -si =r 4 -cg -.1...-;-: 14 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services PHASE 1: PROGRAMMING + PLANNING Creating the Vision L The Programming and Planning phase is a critical element in the design process. It is here that decisions are made that will have the greatest impact on land use, functionality, adaptability, and economy. It is an intense phase that requires extensive communication between the architect, planning groups, and consultants. By shar- ing planning, work-force, demographic, and educational trends our planning team explores with each client the --facility-solutions available. The result is a solution that responds to the needs while providing necessary flexibil- ity and agility. A vital component of a successful project is the planning committee. At the beginning of the project, Perkins+Will works with the client to assemble a planning committee comprised of key stakeholders. Together with the design team, the planning committee will define the requirements and vision for the creation of an in- novative and dynamic educational environment. Once the planning committee is formed, the design team leads the members through a series of workshops de- signed to develop a facility solution and build consensus. As a result of the workshops, a final building program and/or master plan is created with the consensus of all key stakeholder representatives. By achieving consensus during the planning workshops, the planning committee members can serve as project ambassadors who under- stand the process and end result of the, and can share their knowledge with the stakeholders. Step 1—Developing the Vision The design team first meets with all current planning groups and consultants to gather and confirm existing information and develop the goals and objectives—the vision—for the project. Step 2—Process Design With the vision in mind and with the assistance of the stakeholders we meet to design the specific process to be used to implement the project. Step 3—Workshops Step 3 is actually a series of related tasks. Through participatory workshop sessions, the design team aids in articulating facility goals as they relate to project vision. Each workshop guides discussion to achieve a common facility program. The resulting facility program, whose value is understood and shared by all, greatly aids the stakeholders as it moves forward in the building process. '.'y max. ,*-.4�'-.I ,+h fa .rt 3-.ae.,- f r. fs 1 A.tt t.,+".$�. r _ i4`5 a-" .auxibs.. x-- '" ._ ry' ,idµ! s s a �}- ,;f� I 4,r. +S. { ,�� •ic.z -tee.,,. Cols.— 1 t'(f t!". ')1 r 5 rr 4 4} SF ! Il r - �t'i �gi, c .I ` Iq 'sue >. i J I i ° ! I _,,,-,9 �>_ i ▪i / tr j R - " , 'S - S e n:r9.Y' I 's` ''"7&`-"--:4 I0.4.-'!x `t ■ Il�z �f/ Ir ,`- "' ,�Z. s- 41:,' 12-..' �4 x .,. a- k r !}i? - \ `�▪ r -` x, L r J_r- 'r ..'ter 4 F- ��y 5 �� .���"'�r7�. v€x , p�fi- 'E`u l=c- 1 7._/,,,;-_-.k �.. e.ns oys•�- 2r �S.' -•'•c r i s"! k7i�y¢( � is f 7 Fi, 2 • .;.• z,--„,S i,k ,z �F ry\J . s .s. 'z"'t-i`l e s1 s ,i:' 4't' ` 1:1 .It � e -,.1- .�{[ ' S� Cam.'▪ 1- Pi'r ~ Y a'-� e S-i i.z" ,; °:t..:;.--.x X ?mss s „>r.s.r.. x r ` es� '.-. ;'i. S y,!? `_;,C " .tap .gam-r-, 'a te'nr' • 5 p 1:::-.-:':;1/2.-7-cc :ti s g '..A i.� g - c 45 j s '°is f i k3f5.l�.t{f' _h .- 1 At' - fi s_-. : r t 'gt j '-' i.11.7.,-t -- ...ti- ▪r _� §_� i� -.:g. 31- perkinswill.com 15 PERKINS +WILL . PHASE 2: SCHEMATIC DESIGN Translating Ideas into Design Concepts Upon confirmation of the program we proceed with the Schematic Design phase, developing a series of alterna- tive design concepts. Using a vast array of visual communication methods, our architects enable the school stakeholders to achieve an understanding of how their ideas and requirements can be translated into a physical structure. Step 1—Information Collection We meet with all agencies having jurisdiction over the project and all local utilities companies to ensure coordi- nation and compliance with all requirements. Step 2—Design Kick-off A workshop is held with all current planning groups and consultants to kick-off the schematic design process. This workshop is a brainstorming session intended to develop alternative concepts addressing the spatial, func- tional, and operational requirements of all participants, and to evaluate each option suggested. Step 3—Option Refinement Based on the outcome of the workshop and additional input of the participants, options are refined and cost estimates developed. The options are reevaluated and a preferred option confirmed. Step 4—Schematic Design Documentation • Upon confirmation of a preferred option, final documentation is prepared. This documentation is suitable for public meetings, government reviews, and cost estimating. Step 5—Code Review . A preliminary building code review is prepared. Step 6—Building Systems In consultation with the owner, we prepare alternative studies for major building systems such as structural frame, exterior envelope, and HVAC distribution. These studies are suitable for obtaining preliminary construc- tion cost pricing, and life cycle and operation costs to determine the appropriate systems for the building. Step 7—Probable Construction Cost We will work with the General Contractor/Cost Estimators as they develop a statement of probable construction [F�.� cost. F e � _.c.. ?r 7 443— tom" N F.• L ; -11 it:iiiir-4 I. fr-- "`z {�--� - xraE ! r: i 'I' j U�LIE" IPi P� 3�X�4L I _ ern ?' ..• _ : � J Ja' � 1 _ 3 .v y t t, r• .y..-:: ..4...> f i. c. e � I 1: '� ----IT; X - Q ° &. -- Y L 4 r• • 16 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services I PHASE 3: DESIGN DEVELOPMENT 3 Creating a Workable Building v Based on approval of the schematic design, Perkins+Will staff begins the Design Development phase, expanding the approved concept developed in the Schematic Design phase into a workable building. Step 1—Design Development Documentation Based on-the approved schematic design documents and any adjustments authorized in program or-budget, we. prepare design development documents consisting of drawings and other documents to fix and describe the size, location, and character of each element of the entire project pertaining to architectural, civil, landscape, structural, mechanical and electrical systems, and materials. Step 2—Concept Confirmation A series of meetings is held during the design development phase with all current planning groups and consul- tants to confirm that the design development documentation is in compliance with the established schematic design direction and obtain additional information required for the greater level of detail provided by design development documentation. Step 3—Life Cycle and Operating Cost We evaluate major materials and systems based on first cost and known long-term operating costs. Step 4—Documentation for Reviews Documentation is prepared that is suitable for public meetings, government reviews, and for the Cost Estimating. We attend meetings as required to clarify documentation. Step 5—Probable Construction Cost We will work with the General Contractor/Cost Estimator to develop a statement of probable construction cost based on area unit prices. - - \ - , ` •y s' ' cr>r �� 1t■ g �'.v , "�2 L ... L.'I- `x sp _..., Ill r�t z t- ,:cp . s -:,,,'..::?-.4T.-11..--1 ` 'eM� s r e K - 1: k id----- ni t"---4-'—'l yt 1 1.. F t \ tp� �° by '- 4se.-,'11-2:.:-.1 --'"•a. t ''r^ i•m..., 'Z^.-.Kt= {e r ,- ki L v ` - i ±� y rte+s it—; ti;: 4--§ Pt' F C ,4 L 5... p r ~ }1 \ XT .i S. +r s, G `1�� � t II' 11 s <,t i e { a f r p- ,,f % a 1. t \ r rS•1 "..4r41.-I 31i ,; "- `zt to - �>r ..� Vt l , r 3 - rryi•Ift 1 !:' .:? 3 .:-ate' e ` ' _' °£" ♦ t _ Y ^4 '�' $ t� �"' r`` -.4 ' r y.. W e r. J sue- --aF i-y I i t� s o j IY °_ # r L$L4 i - 1 c�xc4 �}Equ ..�L:��z ^jlj t _ - fitti —t e-"c 1 1a..rr - 1 @i 3 F * , . -Itr 'AI , 1=4. '"x' _ thin c.-1} HWi.@ - iY' a14PIP I _-7-1=f.:2-7----:).z-ESL fl 31+ .mss—, s_ ti3 rdc-r � r y-Pifi .. y„�- �1 ��:- H - fix , =r- Vii . perkinswill.com 17 PERKINS +WILL PHASE 4: DOCUMENTATION + BIDDING Preparing the Design to be Constructed 4 . Close attention to quality and detail characterizes Perkins+Will philosophy on the documentation and bidding phases of a project. Construction Documentation — - - - Upon-approval of the design development document phase, and based-on-the selected alternative system. studies, the design team prepares complete construction documents. The construction documents consist of contract drawings, specifications, general conditions, instructions to bidders, and other necessary documents. The team also assists the owner in filing the required documents for approval of municipal authorities having jurisdiction over the project. Bidding After construction documents are made available to bidders, the design team responds to requests for informa- tion and prepares and issues and addenda that may be required. The design team will assist in the evaluation of bids. Determination of a bidder's qualification usually proceeds on two levels. From an objective standpoint, information can be gathered reflecting the contractor's previous experience, financial stability, equipment ownership, organization, etc. by requiring submission of qualification statements(such as AIA Document A305). Equally important, is an assessment of the contractor's workman- ship, efficiency, responsiveness, and other more subjective attributes. We have worked with many construction managers, general contractors, and subcontractors, and bring that experience to the table when qualifications are reviewed. S T . -' 4- f I S F - t � a +. s ' . ` k„ ` - ._ Du a s d isi L -- x y -' 3r'i t ✓ t t.5s s rr r , p_ .r tr.. 5, warp r � [ i :rest, �r kt r f 1 �H. t f i , ; I ��9 rgiiiir� i$ mom{ r i 1 jg 5jig�lC =a /i0 y��>`� �K t F 1i ' _ � r/.e •16 City of Sunny Isles Beach New Facility Qualifications rot Architectural Design Services PHASE 5: CONSTRUCTION 5 The Physical Realization of Your Vision 0 Perkins+Will is keenly aware of the critical nature of construction schedules and the potential impact on learn- ing that results when deadlines are altered. The construction administration phase is given our full attention to ensure that the projects are completed expeditiously and in the manner intended. We provide administration of the construction contract including: • Advising and consulting with the City's administrative team • Meeting with governing agencies • Forwarding all owner instructions to the contractor • Review of shop drawings, samples, and other contractor submissions • Contract interpretation • Issuing certificates of payment and certificates of substantial completion • Preparing and issuing change orders On-site observation is provided throughout this phase as merited by the progress of the construction. The on- site Architect will prepare Field Observation Reports for distribution to the contractor/construction manager and owner that enumerate our findings relative to the progress of construction and ensuring that the project is constructed in accordance with the design intent and detail of the Construction Documents. • — -c-- .- �.s „ „-ter yy� i • - ".•543R� /6-_ " tom„__.. ,�. '. '��i�► �- _ .- it i:L.e a a s-'7.2"Y y - . s4'i1 '. �, r .re-41-01r-e":4;-.„j^.'. ��' A .rr 1'�� —a Jam.' cl J 1., �.y,.I� .�a. NA. LJ� Y—a- 311 y . `.l� i te r ¢. .2.n•mv -L-t fe.`it—i. akR'1 '+ - re�A -MI i r / , rsue . 'ice - _ , >: c _ ..'7,--±1.------ - i °--- -. ti��rjr'.. s"r9t fge,gf d . r 9'9 ..s/f3't.{"e r r - -" `- • perkinswill.com 19 PERKINS+WILL IDEAS + BUILDINGS + PEOPLE / We believe that design has the power to positively transform people and the planet. _"Cella _ { { ' Y EEL q. yrs t P , g , .. �_ ter: Ript� - �% 1 1`• ,.. ,-,15.��rCC 7 IIIYY0 no ��u ut' ? v"��' , (.a, i our ES= , 41,d-- , 0 § bf f,T ;atia. ff i , ...,..... .......„,„„,,,,,„,„:„._____ _ _ _.x........_ . ., AREAS OF PRACTICE Curi0us, agile, and adaptable, we craft solutions that Corporate+Commercial Civic+Cultural inspire our clients and their communities, create Healthcare positive long-term environmental, economic, and Higher Education Hospitality+Residential social change, and set new paradigms for the future. K-12 Education Since 1935, Perkins+Will has cre- used to foster stronger ties between Science+Technology ated innovative and award-winning communities, the built environment, Sports+Recreation designs for the world's most forward- and nature. With nearly 1,000 LEEDS Transportation thinking clients. We are architects, Accredited Professionals, sustainable interior designers, urban designers, design and the use of healthy build- DISCIPLINES landscape architects, consultants, ing materials are fundamental to our Architecture and branded environment experts process. Our transformative designs Branded Environments who approach design from all scales help students learn better, patients Interiors and perspectives. Engaged, acres- heal faster, business teams perform Landscape Architecture sible, and collaborative, our staff of stronger, and city dwellers have more Planning+Strategies ' 1,500 professionals brings together meaningful daily experiences. Urban Design high design, functional performance, and social responsibility to advance project goals. Inspired by the programs within, we design from the inside-out. We combine a deeply humanistic ap- proach with results-driven pragmatism to create dynamic spaces for people. Research-focused and inventive, every day we reimagine how space can be 22 City of Sunny Isles Beach New Facility Qualiilca Lions for Architectural Design Services CORPORATE + COMMERCIAL + CIVIC / New paradigms that embrace sustainability, wellness, and qualitylof life tit l t' �! — =. , el F .; - 1)N I �1 .i--l_- )l I 4 .-i .` t I S C4l � :. .x 3 e C s r it� ' lt I : : By -, 3,f Fr 's p.7' F itiv === - W 1� _ q A. ' f f 4 r 11 - i t ' E1/LUSIs111' 1C1lwr f 5�( 'H An FJ 1 `��+`� I ` 111 , >� 'I aikJ' nelr�L11�3L�i tr ! `4611111011 -.]t1 4�1 l S; i ..-s< .r a!- 1110114-0_01_ a F gy� �� t 1 1 I'tRG { l ni �t�ltIS -rll�f![eLe�tyft��lr-.r�� ' a51�( '� � � t� ' '' u s 7ll'' .,,,,il tptb`ria`R+t ,,, rte• i •e' i,s r7 it if- rA v vC4 _•�ji,��Qtl�,"� paw, +fir � � ll r "� �_---�R � 11 11 > '�# x� � Ems- e rte----� ,t y t S ,,„1., / • / II L 7 - _. ° sip f5 c._ .kz °'-ti.4`��. / -..,-. - -._ .. AREAS OF PRACTICE We believe that great designs come from great Commercial Corporate purpose and inspiration. Mixed-use Developments People are at the core of our Corporate, create magnetic and memorable Multi-family Residential Commercial, and Civic practice—our spaces, while reviving urban districts. Libraries award-winning designs improve qual- In addition, all of our designs reflect Museums ity of life by responding to individual local context, while projecting global Public Safety and societal needs. Whether corporate relevance. office towers, mixed-use commercial NOTABLE PROJECTS Across all our work,we set new para- complexes, or civic and cultural cen- Chervon International Trading Company digms for performance and sustain- ters, each project is informed by the Nanjing,China best practices of the many disciplines ability. We see nature and innovation as inseparable. As a world-class leader in Darden Restaurant Support Center we practice including architecture, Orlando, Florida interiors, branded environments, plan- sustainable design and material health research, we seamlessly integrate green ning and strategies, preservation and Dockside Green and active designs, occupant engage- reuse, urban design, and landscape victoria, British Columbia ment programs, and the use of healthy architecture. building materials to support wellness Oriental Fisherman's Wharf We create inspiring spaces that become and sustainability. Efficient, creative, Shanghai,China an integral part of their larger social, and highly sustainable, the spaces we Shanghai Natural History Museum cultural, environmental, and global design reflect the identity and needs of Shanghai,China context. We support our clients' unique its community and become catalysts for business drivers, while being deeply change. Van Dusen Botanical Garden Visitor Centre attuned to the physical and mental well- Vancouver, British Columbia being of employees. Our planning and designs for mixed-use developments ' peikinswillcom 23 PERKINS+WILL K-12 EDUCATION / Shaping the way the world educates its children r\•'�'rt - . n'�" �°� . .¢ z3 x ,y.�€,-wv�'+v ;, 4 r`T :7 ;.`- -; 1 �_ '�?" ter. �5 -''� ��, h w -rte,° -csa-'� -2 !1 s .£�' msm y �S ° r a ,Ii,.-it. ' r•• Z Vi`� p„ I'I�l i j J`! n, ''.� �c i.a4 r4�- - r x Y£. r �c t uIt f v, F— v 1 1- u 1 bill!(dl A/pe 5 -- -� °` £ '---e _f a 444 -I-It A -f �_✓ 11;1 x �L NI( r 11 I 1 '"[pp- T"z L sr'' -a I\y �.� r _ 111 t''I t#� -7".rE ' ' rill „ 1 . ^Pi4� ® j w _ __. t� 1f t rif F+ I It } `� r-'�' 1 p„•t ® 1I ® ® P r t r't Fx �a f E _i •�,1: .1..f j F a. -.3y Fy, : in4 ad8.,, s Ad ,� AREAS OF EXPERTISE We began more than seventy-five years ago with a Elementary Schools Middle Schools school so special, it changed the way educational High Schools facilities were designed. Independent Schools Beyond the Classroom We help shape the way the world We collaborate with students, parents, Education Planning±Strategies educates its children. We began more and administrators to craft dynamic than seventy-five years ago with a and technologically-advanced learn- NOTABLE PROJECTS school so special, it changed the way ing environments that inspire curiosity, Crow Island Elementary School educational facilities were designed. encourage free play, and foster learn- Winnetka, Illinois Crow Island School represented an ing. Designing for future generations, evolution in the way we educate our we hold ourselves socially accountable Hector P.Garcia Middle School children and established our reputation on a global level. As a leader in mate- Dallas,Texas as an innovative and sensitive school vial science research and sustainable Helen Bernstein High School architect. Since then, education has architecture,we create healthy environ- Hollywood,California been the heart of our practice. Today, ments that express the aspirations of our practice is evolving and setting new our clients, improve the lives of their International School of Beijing directions while continuing to uphold community, and honor the broader goals Beijing, People's Republic of China the fundamental principles of designing of society. Perspectives Charter School for students, from the inside-out. Chicago, Illinois Our team includes many of the most t Samuel Brighouse Elementary School experienced and creative education i Richmond, British Columbia architects and planners in the world. Every project presents an opportunity to ask ourselves not only what we are creating, but why we are creating it. 24 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services CORPORATE INTERIORS / Solutions that support our clients' unique business drivers and project metrics ' x 3 ' . 14.._,...-' Z'•_ t3 Fa t i-., -"fu...6' - a W i s - ' • 7t -- 1^© 11 z1 � 3 Ffi '` r �3�ras� C dj`j*1`c f ESL z j"-211==-._ a _ H . -_ ._&it_� l L- '' �r x fig✓. , 5{ fr_ P,�- ti,- l^I f•1 s `,5.1A rrN t .. .7• 's"2'�' .�—'�} 2-tv WA ' T�!/A i' —a, KYrI ^' 7145.1--1 ,f @Vi 'Sr I #'•1,.—;, 'T : ' rl S ° - = r '� YYYSS ?J1 ET x-71 Issit , -J I Si t - , i c)=1-41 �r u t ,`, ' g [�,tt m -- f iii nos r - 'fir i 1 J _ ,- � 3Y3.�-.rflFiXS � _i r�.� - Er -ry �iwf .....:_-.7.1 ,�_ •1 1. tis: „ 1 � 3 t l� J a - lS rs rF I :J � t s x -2 r s - ' i E l- ` >;, --• �..ti -zt# s 1 s ;r4•&•473;` ' "; ,• •• 45 ` USX f ,ii.. Y� I_ �f(��'r` ka i " _.t•Sh 3144 rte", a ' ='e"' -a 3FP7 .p' 1 •�• ' AREAS OF PRACTICE Design has the power to unlock the potential of a Headquarters Consumer Products workforce. It is really all about the people. Financial Services In today's ever-changing business cli- Results driven and client-focused, we Media+Advertising mate,workplace design goes beyond a mobilize teams of interdisciplinary Professional Services beautiful space— it is a critical tool for experts around the needs of our clients. Retail Showrooms aligning people, culture, processes, and Each team is armed with our global Technology technology with organizational goals. knowledge base, industry-specific Trading We deliver creative and environmen- experience, and an informed perspec- tally progressive solutions that create tive of future focused best practices. SELECTED CLIENTS a lasting impact on our clients' teams, Our toolkit includes proven techniques Barclays croup business, and brand—for generations that enable our clients to clearly identify Nike to come. their goals, evaluate a range of options, Google make informed strategic decisions, Haworth Our clients are respected thought lead- and envision 1a sustainable, socially- IDEO ers and drivers of change. Our teams conscious plan for the future. Linklaters of specialists have worked with a wide 1 L'Oreal range of businesses, expanding on a The result is'award-winning spaces that Pfizer body of research and knowledge that nurture people, place, and processes in Thomson Reuters provides our clients with exclusive, support of strategic business objectives. Unilever cutting-edge insights. perkinewili.corn 25 PERKINS +WILL SUSTAINABLE DESIGN / In every aspect of our practice, we work to ensure a healthy environment and bottom line .-_�7f y 'r-°_q .'z` . la a €, a' limi t. °'m i Ir, ,�' % RI 4 � �4 ��... � I�I� 1'-?1 �k � � � It l vJl, = Pfr �JI j f��i.''4 NA fl;[ �� ar� 16 Mfr ---1!--::� , I_ �� �l `'-n 'I y� t r yt �'1�fy . I , 1.91r---.! bu � Ii.. tt , `�_ - F'�2 ���I -r,�y x (....._' ' .it te=e. . . --r f-� �:arf r .'E.f'- "s 'a--Is: t>F }'-r ir. ,a tg? ` i . F _,:or- _ 1® �O. +S '_.r .J -st j] --?L` .i t- p�q n �Lc 3— �e �5 ''.t . � � :sitr7 _IL.�V fl� 14�� ` ltai� Cis l {p n L — Y YS .-i it3 -4''tl�i=i i�-s•�.1' °[F � _I ry/r fi i ( � j Lt• 1 c,.��++�� i it F r r.. _�S �t r• 3> T it r : 'Pd.[`1[ryy�10 f tl > f t; ( 'a i'! J'x t :"^ r V ,r A -F It t tr l _CH ..� ":"::11-:'Y - I. �-- i� } x -.'i , Z�ri�. °I f''`S ill�+I ra•t9 °t •-w..,�__t ''` � 1 l •-i fn. /d n - 3 .a: ,i ,= zY r, y °fries 19 i F..t`-ii=- .Wad s :if,f-i `'&r`� - ,14 I`e ) rr.-7,;. tac '`,,�• h"L'°..,� = aei- a\- ..�.- - z'�— = : I SUSTAINABLE DESIGN PROVIDES At Perkins+Will, sustainability is simply good design. Environmental benefits Reduces the impacts of natural Since the firm's inception, sustainability has been pivotal in all of our work. And resource consumption more than ever, it is a defining factor in how our clients measure success. As the • strategic importance of sustainability grows, we are leading the next frontier- Economic benefits through research, tool development, design, and the services we deliver. Improves the bottom line We are committed to the financial, human, and environmental sustainability of our projects and to working with our clients to meet their sustainability goals. Health and safety benefits The following are a few of the ways we are working to ensure a healthy environ- Enhances occupant comfort and ment (and bottom line): I health of occupants Resilient Design and Climate Adaptation: We partner with clients to identify Community benefits vulnerabilities and to create designs that help achieveistability and adaptability. Minimizes strain on local Regenerative Design and High Performance Buildings:We aim to create systems infrastructures and improves that are waste free and actually restore resources to our environment. quality of life Transparency and Material Health: Perkins+Will initiated the first on-product ingredient label for building materials. Sustainable Communities: Our Urban Design practice is pioneering the latest PICTURED ABOVE: thinking in vibrant, sustainable cities and health districts. University of British Columbia, Centre for Interactive Research on Water Resources: Across scales, from building to site to community, we are sustainability(CIRS) designing systems that harvest, cleanse, and make the most effective use of our Vancouver, British Columbia,Canada most necessary resource-water. LEED Platinum 26 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services • SUSTAINABLE DESIGN/ 1 i,'t k : k ,‘,.:_ iktil i ift..._.. 7 .. . : S-3 m r j 1r t • ..� �► _ il r�1/ F= — rF� `�.. t i5r r /' I Via, pit 'a rrG;-- V. :,- 1,r rgl� It- t . 2 I . lig ' �'` . �FS it Irf ifs ! h' ,-i /{ -:._ ,,..:,The a. ct c.=�4 4 1 i7r. 11r i I 'I -IS s � -`ter-->, �`� � s '�� �- -`Is i i 1-71 _r7 rtt?I 1 "', clegg� y,>z -isir -t �— _ t 4 '"1 �l "i_A 1 9<�e. Nyf i.3 i}--•_. _._„. V (I :"= V y3 i .;,rt' ,. "e�=_. _____L. -- — -.`�' � + .4- _ nom'^mite- =' i I ' Resilient Design + Regenerative Design + Transparency+ Climate Adaptation High Performance Buildings Material Health We are partnering with clients to As a practice, we are leading sustain- Perkins+Will is at the forefront of the identify vulnerabilities to natural able design to the next level of building healthy building materials movement and manmade stressors in our built performance and resource conserve- and has been instrumental in raising environment and communities, and tion in our built environment. More awareness othow building materials to create design responses to help and more of our clients are achieving relate to human and environmental achieve stability and adaptability. net zero energy, water, and carbon health. We initiated the first on-prod- We are working to help restructure goals through design. This requires a uct ingredient label for building materi- the social, economic, and physical visionary and innovative approach to als, detailing the complete make-up of capital necessary to create buildings, understanding the interaction between a product, highlighting critical lifecycle cities, and communities that are more natural and technical systems and information and potential human diverse, more resilient, and more vital the impacts from all design deci- health impacts per published govern- than in the past. sions. Beyond just reducing a build- mental sources. We are advocates for ing's impact, Perkins+Will is a leader improving the industry benchmark for in the pursuit and development of material health, including consider- Regenerative Design strategies which ing whether there are potential toxic seek to create systems that are waste loopholes in the USGBC's LEED V4 free and actually restore resources to Standard. Some of the research and our environment. ,we have created are available to the public on our Transparency web- site, transparency.perkinswill.com. I I oerkinswillcorn 27 PERKINS+WILL • SUSTAINABLE DESIGN/ t 3 3 1 l'Y Vt 4 kj .- ,u 'd-r r- we,_ ba# r3 � .ma - 4, t .. 1/4 r �d V: tit - J' +c }°.�jl �c� "Sg ! !;;! 1 s 'W f II IM r'"�?h ■ —�- ' .si``�SN sat F t', liHdS , i (�j-‘"'..A r_ o et'. f .> 3 ,. �.r-� 43 H. 1 � ' N S k7 J z 8 r t. e �tv .; -illnx"aluft jttf� thaU I. 'l J STr?I� ` pi 'j j1 $- t i :40y- • C ,mn�% r ,� 1 11 A!d- 1l Sustainable Communities Benchmarking+ Data Collection Sustainable Operations Our practice is active in the pursuit We are committed to helping our At Perkins+Will, we practice what of sustainability at all scales. In order clients achieve the highest building we preach. We published our first to achieve true sustainability, it must performance goals on their projects. Sustainable Design Initiative Strategic be addressed as a holistic system at We collect data on all of our projects, Plan in 2004 and have since pub- building, community, and regional aggregating it into a database that lished updated plans every 3-4 years. scales. Our Urban Design practice allows us to understand the predicted These Plans define corporate policy is pioneering the latest thinking in and actual performance of our de- for mandatory LEED AP accreditation, vibrant, sustainable cities and health signs. We work with clients to ensure designing LEED Certified buildings, districts. By engaging local communi- our buildings perform as designed establishing in-house sustainable ties, we are able to help achieve our through dynamic commissioning, post operations policies, and creating edu- clients' goals in designing and develop- occupancy evaluations, and project cational content for both internal and ing urban frameworks that can restore benchmarking. We are trusted partners external use. bur Green Operations and sustain the environment. in achieving performance goals—in Plan sets firmwide policy for corpo- design, in occupancy, and beyond. rate transportation, office energy and water use, office consumables, indoor air quality, and office construction or renovations. As a company,we are proud to be carbon neutral. We an- nually audit and offset 100%of our Scope 1 and 2 carbon emissions, as well as our firmwide air travel, through RECs purchased from Green-e certified providers. 28 City of Sunny Isles Beach New Facility Qualifications for Architectural Design Services RECENT+ NOTABLE ACCOMPLISHMENTS/ w`:�- - ' �-'°"` _.=y- - �`_ ` °'' .'"" off, • .ss.+5 _; .g..� - ?Y _ --- -"cam -'$.-.4 ' y ` 'a z Wiz _ E kg / \\ -�`/ �- s _ -- - - �L� ` ° ,y z A T 'f— b !-/ 'jr �y r F- .- F -- s te : _ - _ T x _ �t^s _yi'� , v jF ki 2 �' �..' sF ��i\\,vY.,ci �.'h�t� -,,h..,: Kti 3�; .T.,jr / r � 3 ' > .jam �f ,`,};',v "t �.� .�y �E ' ` ,. �� z –yam 4 }: X -tgarN . l �' ® y } .v 2 -ST s 1 4�r - - :a a"`s . -N Ai`'� aka•r . 1- °'Matz 54'A'��_R�'s'k' vt �i '�" 1Wt- \l C:10:1;41- �_t-tcclat.� E �' E G � ��.,- i "<'\/ ter.. `;-1? ,\\ a .ml, �"V c \ � —, i il� Iit . �/ r. L � � \ ,."- �\`�\\��U=-�dl°\�ti�\/.. � 'it .- ` t ,,z&«-Jt'c:_®i' t ' ',y § :.a<.�,A ,`l \,, ..\\,—,`_ I Located on a remediated brown field parcel in the Charlestown Navy Yard, Spaulding Rehabilitation Hospital'is LEED Gold • Ranked Best Large Architecture • Commitment to the 2030 By the numbers; Firm in USGBC's 2014 Best in Challenge, as well as creation of Perkins+Well is one of Building Awards the 2030e2 energy estimating the most sustainable • Ranked 5th in Green Design by tool, shared with the industry at architecture and design Building Design + Construction and 2030e2;perki nswill.com 6th by Engineering News-Record in • The industry's first publicly firms in the world. 2014 released Precautionary List for • Five LEED Fellows and nearly 1,000 substances commonly found in LEED-accredited professionals building materials, online at: firmwide transparency.perkinswill.com o 301 LEED certified projects, 65% • Named in Three Top Firms That of which are Gold or Platinum are Pursuing Design Research by Architect Magazine • Four projects seeking Living I Building Challenge Certification • Ranked by Fast Company in Top and one Net Zero Energy Building 5 Most Innovative Companies in Architecture Certification • Developer of the Transparency Label and supporter of the Health Product Declaration for disclosure of toxicants in building materials perkinsxili,com 29 9/11/2015 Item Coversheet City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach,Florida 33160 n.00 a • (305)947-0606 City Hall .i �•�• (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Christopher J. Russo, City Manager DATE: 9/17/2015 Resolution Ratifying Agreement with Perkins + Will RE: Architects, Inc. for Architectural Design Services for a new facility at 18080 Collins Avenue RECOMMENDATION: It is recommended that the Commission approve the Resolution ratifying the agreement with Perkins + Will Architects, Inc. for the new, facility at 18080 Collins Avenue. REASONS: Following the selection of Perkins + Will, Architects, Inc. in response to RFQ 15-04-01, we have negotiated an agreement with the aforementioned firm in the amount of S2,222,000.00 for architectural design services. The components of the agreement include building architecture; landscape architecture; structural and civil engineering; plumbing, HVAC and electrical engineering; and construction administration services. FUNDING SOURCE: City of Sunny Isles Beach Capital Projects Fund Item Number: 10.M. • httpl/sunnyisles.novusage x.la.com/agendaweb/CoverSheetaspx?ItemID=1735 1/1