HomeMy WebLinkAboutReso 2015-2460 RESOLUTION NO. 2015--2444:::.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
INCREASE IN SPENDING AUTHORITY WITH PLAYMORE
RECREATIONAL PRODUCTS & SERVICES FOR SIDEWALK
REPAIRS AT INTRACOASTAL PARK AND TO REINSTALL
TWO (2) SHADE COVERS AT SKATE PARK, IN AN AMOUNT
NOT TO EXCEED NINETEEN THOUSAND SIX HUNDRED
FIFTEEN DOLLARS ($19,615.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS. on May 15, 2014 via Resolution No. 2014-2237 the City Commission
approved an agreement with Playmore Recreational Products and Services to furnish and install
playground equipment and a shade structure at the south end of the Intracoastal Park in an
amount not to exceed One Hundred Ninety-Seven Thousand Two Hundred Dollars
(5197,200.00); and
WHEREAS, in August 2014, approximately 140 linear feet of seawall at the far south
end abruptly failed causing extensive damage to the sidewalk; and
WHEREAS, the City is in need of a contractor to repair the sidewalk at the Intracoastal
Park; and
WHEREAS, Playmore Recreational Products and Services has agreed to demolish and
remove the existing sidewalk and install 2,255 square feet of new sidewalk in an amount not to
exceed Twenty-Four Thousand Seven Hundred and Twelve Dollars (524,712.00); and
WHEREAS, Playmore Recreational Products and Services has agreed to reinstall the two
(2) shade covers at Skate Park that were removed due to a potential hurricane, in an amount not
to exceed One Thousand Five Hundred Dollars (S1,500.00); and
WHEREAS, the City has a remaining balance of Six Thousand Five Hundred and Ninety
Seven Dollars ($6,597.00) in contingency and is, therefore, asking for an additional spending
authority in an amount not to exceed Nineteen Thousand Six Hundred and Fifteen Dollars
(519.615.00). attached hereto as Exhibit "A", bringing the total amount of the contract to Two
Hundred Sixteen Thousand Eight Hundred Fifteen Dollars ($216,815.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorizing an Increase in Spending Authority. The City Commission hereby
approves an increase in spending authority with Playmore Recreational Products and Services to
demolish and remove the existing sidewalk and install 2,255 square feet of new sidewalk in an
amount not to exceed Eighteen Thousand One Hundred and Fifteen Dollars ($18,115.00), and to
82015-Playmore Increase Spend Auth Page I of 2
reinstall two (2) shade covers at the Skate Park in an amount not to exceed One Thousand Five
Hundred Dollars ($1,500.00), attached hereto as Exhibit "A" bringing the total amount of the
contract to Two Hundred Sixteen Thousand Eight Hundred Fifteen Dollars ($216,815.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effecti r• po adoption.
PASSED AND ADOPTED this 17th day of September 115.
R Geor! H. Scholl, Mayor
ATC� -1 A (Y QMt
Jane A. Hines, MMC, City Clerk
APPROVED A'
AlA FORM AND
LEGA r 1 I NCY
Ad dl.',
ins 0 °To r iv,Atto cy A .
p
Moved by: n jast , n Lkb
A)
Seconded by: ` G¢ vY\& rGokTT0
Vote: 5-0
Mayor Scholl v(Yes) (No)
Vice Mayor Gatto t/ (Yes) '(No)
Commissioner Aelion (Yes) '(No)
Commissioner Goldman (Yes) r(No)
Commissioner Levin _(Yes) ' (No)
R2015-Placmore Increase Spend Auth Page 2 of 2
Exhibit "A"
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CONTRACT
CITY OF
P SUNNY ISLES BEACH AMENDMENT
SE 1• FL00. E
C,TY OF SUN
AMENDMENT NUMBER: #3 DATE: 9/17/15
PROJECT:
BID NUMBER: N/A Intracoastal Park Playground
& Skate Park
RESOLUTION NUMBER: 2014-2237
ORIGINAL DOLLAR CONTRACT AMOUNT: $ 197,200.00
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $ 10,450.00
DOLLAR AMOUNT OF THIS CHANGE ORDER: $ 26,212.00
CREDIT /DIRECT PURCHASES: $
NEW DOLLAR CONTRACT AMOUNT: $ 216,815.00
ORIGINAL CONTRACT COMPLETION DATE NA
TOTAL OF PREVIOUS CHANGE ORDER DAYS: NA
AMOUNT OF DAYS PER THIS CHANGE ORDER: NA
NEW CONTRACT COMPLETION DATE:
DESCRIPTION OF SCOPE OR WORK CHANGES:
This Change Order Request #3 is to demolish and remove the existing sidewalk and supply and install 2,255
square feet of Coral Gables Beige Concrete sidewalk, to match the existing park sidewalk, in an amount of
Twenty-Four Thousand Seven Hundred Twelve Dollars ($24,712.00), and to reinstall two;(2) shade covers at the
Skate Park in an amount of One Thousand Five Hundred Dollars ($1,500.00) for a total amount of Twenty-Six
Thousand Two Hundred Twelve Dollars ($26,212.00). The City has a remaining balance of Six Thousand Five
Hundred Ninety-Seven Dollars ($6,597.00). The City Commission has approved an increase in spending
authority in an amount not to exceed Nineteen Thousand Six Hundred Fifteen Dollars ($19,615.00) to cover the
remaining balance for this amendment.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit
and delay relating to the issues set forth in this document.
CONTRACTOR Playmore West, Inc.
CITY ATTORNEY: Hans Ottinot
PROJECT MANAGER: Elka Linton-Dorset
CITY MANAGER: Christopher J. Russo
P LAYMR E 10271 Deer Run Farms Road, Suite 1 • Fort Myers, FL 33966
(239) 791-2400 o (888)886.3757 o (239)791-2401 fax
Recreational I
Products & Services
August 25, 2015
Elka Linton-Dorsett
Capital Projects Manager I `
•
City of Sunny Isles Beach
18115 North Bay Road
Sunny Isles Beach, Florida 33160
RE: Intracoastal Park Playground Sidewalk Change Order Request#3
PO # 14-0000889-001
Sunny Isles Beach, FL
Elka,
Please allow this letter to serve as our Change Order Request for removing and replacing the
damaged sidewalk and picnic table pads for the Intracoastal Park. The radius sidewalk and two
picnic table pads we damaged during the repair of the seawall.
Demolition of Existing Sidewalk and Removal S 7,800.00
Supply& Install Coral Gables Beige Concrete Sidewalk 2255 SF S 16,912.00
Total Change Order Request $24,712.00
Should you have any questions please feel free to contact me
R. Stoney Bates
Playmore Recreational Products and Services
CBC1252224
•
PlAYMORE 10271 Deer Run Farms Road,Suite 1 QUOTATION
Fort rt Myers,FL L 33966
33966
(239)791-2400 (239)791-2401 fax
(888)886-3757 toll free 09/17/15
www.playmoreonline.com Job Number: 9598
Revision:
Recreational
Products & Services Client: City of Sunny Isles Beach Job: ,Skate Park Fabric Install
;Sunny Isles Beach FL
Contact: Phone: Fax: Email:
Sales Rep: Jason Gray Terms: Net 30
Item Description Quantity , Cost Subtotal
I Installation
Installation Installation of Shade Fabric at Skate Park 2 S750.00 51.500.00
Subtotal: S1,500.00
Grand Totals: S1,500.00
Notes:Does not include additional parts or services
Page I
•
10271 Deer Run Farms Road,Suite 1 ÔUOTATION
P LAYM R E Fort Myers FL 33966
(239)791-2400 (239)791-2401 fax
(888)886-3757 toll free 09/1712015
www.playmoreonline.com Job Number: 9598
Recreational Revision:
Products & Services Client: City of Sunny Isles Beach Job: Skate Park Fabric Install
Sunny Isles Beach FL
•
General Terms:
Acceptance by a signet*,ptrchese order,Or contract based on this proposal indicates that you are in full agreanerd We"all terms and carthions d
this proposat inducing g the following • .
• Prices are valid for 33 days,unless otherwise noted After 30 days,prices we subject to change without notice.
• Sales Tae will be charged unless a valid Sales Tax Exemption Certificate is preserted with order.
• Speafy all colors and options in wring Any discrepancies that arise due to oral selections will be the respcn rbelly of the,custaner.
• If the customer is installing equipment;all equipment is to be installed per mamtadorers instructions and timetable guidelines
• Installdiem site work,permits,engineering etc.we not Included unless noted.
Bullring Permits:
Bulidmg permits are the nwyvwnibdity of Co owner. It a budding permit is required for your project the following options we evadable.
• Add 5%(minimum$1500)to the quotation/contract price. Playrimde Redeatianal Products win Services will coiner the costs of all the
budding permit fees and eapedtor feet
• - ore Recreational Producs and Services can assist the customer in"abtari their own -
Ptaym ng pennt Customer is responsible for all fees
directly to the permitting agency and/or the expediting conparry.
NOTE-MI ionic,planen),erwcorrnertat etc:petits and approvals me the responablty of others-as well as wry requied site Plans. if signed ad
sealed engineered drawings are needed for the installation of equipment this win be included on the proposal. If it Is omitted and later discovered
necessary,the cost will be the responsblly of the Customer.
Standard Services Include:
• Shipping Notification/Ft eceMng Instructions • Layout of Equipment
• Prelnaallation'On-SieMeetug . Instanaioncf Equipment and Materials per Manstachrers Instructions
• t. degrnd taaty Check(Susshcue State One Call) • Trash Clean Up(Leave on site.)
• Accept Delivery and Unload Egi unere(If site a ready.) • Post-Installation Walk Through
• Moving New Equipment 21-Job Site • Maintenance Explanation
Customer Rusponsiblites.(umless Otherwise noted in the applicable quotation/contract):
• Trash Disposal-(Xrnpsters or Off Sae Disposal. _
• Accept Delivery and Unload Equ ipmerd(if site is not ready.). 5500.00 Charge will apply if Customer warts Installers to Unoad.
• Provide Area for Storage end Staging.
• Scare Ste and Egripmert-
Some Optional Responsibilities(Must be dearly outlined in the applicable quotationkont act):
Removal of Existing Equipment
• Site Preparation,Grading Drayage System "etc.
• Engineered Drawings for Purchased Equipment
• Other Permits or Engineered Drawings(ie.zoning pemds,environmental permts,site surveys,etc.)
'Any-other responslblties must be clearly outlined in the applicable quotation/contract
General Notes _
AccessMliti es. Access must be provided to the installation area for heavy tucks and equipment Access of equipment end personnel is the
obligation of the customer to provide until the project is fully completed We will take every precaution to'avoid damage.however any damage caned
by t e normal installation of our product,such as to sod concrete sidewalks,p vate usndergro d utilities,etc.,will be the,respesub&ty of the customer,
as will any additional costs associated with 5nsung damage.such as providing plywood over sod for access. If access is not reasonably dose to the
jobsde,any additional costs incurred due to having tetnarsport materiall and/or supplies wdi be the respors3ddy of the customer.
Rock/Foreign Object Clause: Most'vnstanatiors require digging of toleserd footing equipment in concrete bebwdriined grade Removal of existing
ground covers such as asphalt,concrete,tan bark sand,pea gavel,wood fiber,rubber matting potred-in-place nbber undaceg or any other nfficial
flat interferes or delays the digging of holes,is the respanlb ty of others,ortess otherwise noted If excessive wdergroi nd absbuetiors such as
rocks,cast asphalt concrete.Apes,&mince systems,root systems.water,or any other unknown obstructions are"dscovered"dnages w,u be added
to the original proposal.
Playground Surfacing. All ptaygand equpmet is to be installed over safety surfacing per CPSC guideline's and ASTM stardands If the customer
contracts for something contrary to the giidelnes,they me accepting all responslbddy for any eabildy and future litigation?alma(arise
I
Acceptance Signature X. Data P.O.H.
Page 2 of 2
9/11/2015 Item Coversheet
'°l F City of Sunny Isles Beach
18070 Collins Avenue
( Sunny Isles Beach,Florida 33160
1
•i\�. o t (305)947-0606 City Hall
•I •F,,
'0. su"' � (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Elka Linton-Dorsett, Capital Projects Manager
DATE: 9/17/2015
Resolution Approving Additional Spending Authority with
RE: Playmore Recreational Products and Services to '
Remove and Replace Damaged Sidewalk and Picnic
Table Pads for the Intracoastal Park
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
resolution.
REASONS:
The original contract was awarded to Playmore West, Inc. d/b/a
Playmore Recreational Products and Services via Resolution 2014-
2237, to furnish and install playground equipment and a shade
structure at the south end of the Intracoastal Park.
Change Order No. 1 in an amount of $3,250.00 added two additional
helical piles to the project due to field conditions. The two additional
piles were required to achieve the loads required for two of the shade
post foundations. The additional piles compensated for two drilled
piles that continued to spin and did not become secure into the rock
bed. Change order 1 was covered by the project contingency.
Change Order No. 2 in an amount of 57,200.00 was for supplying and
installing a drainage system under the new playground. The new
drainage system shall be connected to the existing Intracoastal Park
drainage. The drainage system was listed as an Alternate Add to our
original proposal but was not accepted at the time of Award. This
amount was also covered by the project contingency.
In August of 2014, approximately 140 linear feet of the seawall at the
far south end abruptly failed. The existing sidewalk at the south end of
the Intracoastal Park, is in need of removal and repair due to the failed
seawall.
Playmore has agreed, by the way of Change Order Request No. 3, to
demolish and remove the existing sidewalk for an amount of
$7,800.00 and supply and install 2,255 square feet of Coral Gables
Beige Concrete sidewalk, to match the existing park sidewalk, for an
amount of $16,912.00. The total amount of this Change Order is an
amount not to exceed of$24,712.00
However, the City has a contingency balance of S6,597.00. Therefore,
the additional spending authority for funds, is in an amount not to
exceed of$18,115.00.
httpl/sunnyisles.novusage to.cam/agerdaweb/CoverSheetaspx?Item ID=1717 1/2
9/11/2015 Its Coversheet
FUNDING SOURCE:
300-6-5720-465000-40003
ATTACHMENTS:
Description
Change Order Request#3
Item Number: 10.H.
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