HomeMy WebLinkAboutReso 2015-2478RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO PURCHASE NECESSARY
OFFICE AND OTHER SUPPLIES FROM STAPLES (VN #4557)
FOR FISCAL YEAR 2015 -2016, IN AN AMOUNT NOT TO
EXCEED FIFTY -FIVE THOUSAND DOLLARS (S55,000.00),
SUBJECT TO CERTAIN CONDITIONS; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach currently purchases supplies and equipment;
many of which are purchased from Staples; and
WHEREAS, staff will utilize a contract through the State of Florida Contract No. 618-
000-11-1 to purchase office supplies as well as other supplies from Staples: and
WHEREAS. Section 62 -13(C) of the City Code provides the authority to access a
competitively solicited contract from any other governmental organization; and
WHEREAS. the City wishes to authorize the blanket purchase order for Staples for
supplies and equipment; in an amount not to exceed Fifty -Five Thousand Dollars ($55,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization to Purchase. The City Commission hereby authorizes a blanket
purchase order to Staples in an amount not to exceed Fifty -Five Thousand Dollars (S55,000.00).
The City Manager shall seek additional authority from the City Commission if the S55,000.00 cap
is exceeded.
Section 2. Authorization of City Manaeer. The City Manager is hereby authorized to do all
thines necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15`s day of October 015.
Scholl, Mayor
R2015 — Staples Blanket PO
ATTEST:
Jane A. Hines, MMC, City Clerk
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City Attorney
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Mayor Scholl
Vice Mayor Gatto
Commissioner Aelion
Commissioner Goldman
Commissioner Levin
R2015 — Staples Blanket PO
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On Seconded by: n Lev ( to
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Item Coversheet
a
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
o..� (305) 949 -3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
VIA:
Christopher J. Russo, City Manager
FROM:
Audra Curts- Whann, Finance Director
DATE:
10/15/2015
Resolution Authorizing City Staff to Create a Blanket
RE:
Purchase Order (BPO) for STAPLES VN#4557 in an
Amount Not to Exceed $55,000.00
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
Resolution.
REASONS:
On October 16. 2014 via Resolution No. 2014 -2319, the City Commission
exercised its approval on a blanket purchase order for supplies and equipment
citywide to STAPLES in an amount not to exceed Fonv Thousand Dollars
(540,000.00). This blanket purchase order was available to all departments
citywide under PO k 15- 00237.
For FY 15/16 staff is recommending the Cm. Commission approve a new
Blanket Purchase Order (BPO) to STAPLES in an amount not to exceed
Fiftv -Five Thousand Dollars ($55,000.00). Increase is based on an average of
$5,000.00 spend citywide per month due to more items being bought online
through State Pricing. Also a 100/6 contingency has been figured into the
forecasted amount based on increased volume of purchases citywide. Pricing
is based on a plgeyback from the State of Florida Contract No. 618 -000 -11- I.
ADDITIONAL INFORMATION:
The City Manager shall seek additional approval from the City
Commission if the $55,000.00 cap is exceeded.
FUNDING SOURCE:
Various Department Operating Accounts.
ATTACHMENTS:
Description
Resolution
Page 1 of 1
Item Number: 10.1.
http:// sunnNIisles. novusagenda. com/ AgendaWeb /CoN,erSheet.aspx ?ltemlD =17 3 10/8/2015