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HomeMy WebLinkAbout2015-1015 Regular City Commission Meeting SUMMARY MINUTES Regular City Commission Meeting Thursday, October 15, 2015, 6:30 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REQUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF,BOARDS,COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER/ROLL CALL OF MEMBERS The meeting was called to order by Mayor Scholl at 6:30 p.m. with the following officials present: Mayor George "Bud" Scholl City Manager Christopher J. Russo Vice Mayor Jeanette Gatto City Attorney Hans Ottinot Commissioner Isaac Aelion City Clerk Jane A. Hines, MMC Commissioner Dana Goldman Deputy City Manager Stan Morris Commissioner Jennifer Levin 2. PLEDGE OF ALLEGIANCE /INVOCATION Action: Miami-Dade Fire Chief Dave Downey led the Pledge of Allegiance to the flag, and Miami-Dade Fire Chief Darren Williams gave the invocation. Mayor Scholl gave opening remarks of decorum. 3. APPROVAL OF MINUTES 3A. Special City Commission Meeting— Pt Budget Hearing September 15, 2015. Action:Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote'of 5-0 in favor. 3B. Regular City Commission Meeting— September 17, 2015. Action: Commissioner Aelion moved and Commissioner Goldman seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote of 5-0 in favor. 3C. Special City Commission Meeting—2" Budget Hearing September 24, 2015. Action:Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote of 5-0 in favor. c Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 4. ORDER OF BUSINESS (Additions/Deletions/Amendments) 4A. Request to Hear Items: Deferrals: Item 6A. Corner House;and,Item 10K.Undergrounding Chateau Beach; Change the Order of Agenda: Hear Item 12A (SIB Foundation) before 10A; Revisions: Item 9C.Report on Ordinance Amending Chapter 265-35;and,Item 12A. Report re: SIB Foundation Update. Action: Mayor Scholl noted the above changes. Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the above changes to the agenda. The motion was approved by a voice vote of 5-0 in favor. 5. SPECIAL PRESENTATIONS 5A. A Presentation by Stephania Tones, District 4 - Miami-Dade County, Acknowledging the City for Helping to get Additional Funding for"Beach Renourishment". Action: Stephania Torres introduced herself who is new to the District and works with County Commissioner Sally Heyman. On behalf of Commissioner Heyman she thanked the City Commission for all their efforts in obtaining additional funding for the Beach Renourishment Project. Mayor Scholl noted, for the record, that the funding amount is $10,000,000.00, not $10,000.00 as stated in the agenda. 5B. A Proclamation to be Presented to the Miami-Dade County Fire Rescue for their response and handling of the Chateau Beach Residences Explosion. Action: [City Clerk's Note: This item was heard with related Item 5C.] Mayor Scholl reported on the explosion at the Chateau Beach Residences that is probably the most significant incident/emergency that we have ever had in the history of the City. Maybe the plane crashing on the beach under Mayor Norman S. Edelcup's tenure, who is in the audience tonight,is neck and neck with this incident,however the plane crash didn't back up traffic on Collins Avenue in the same way that this incident did, and didn't have the same impact on our citizens, residents and tourists. At approximately 12:00 noon on Friday, October 2, 2015, there was a build-up of gas in the top mechanical room of a newly built condo,the Chateau Beach Residences. That gas ignited and it caused an explosion and blew out three of the walls on the top floor of this condo in addition to substantial interior damage. Mayor Scholl said he just happened to be standing across the street when it occurred, it was just one of those days where he walked to lunch, he looked up and there it was. In addition to Miami-Dade Fire Rescue and our Sunny Isles Beach Police Department, we could have been considered the first responders that day. It was a surrealistic moment for him personally as the Mayor and watching this unfold in front of him, but we have an incredibly dedicated team of professionals who did an unbelievable job. The Fire Department and our Police Department were on the scene in less than five minutes. The commanding control of the situation that unfolded before him gave him such a degree of confidence and he cannot convey that enough to the public. Everybody should be very proud of these people and he can say that we live in a community that is managed in an extremely safe manner because this could have been a real mess. As he watched the Fire Department apply assets and he 2 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida watched the Police Department bring in reinforcements,we had hundreds of professionals on the scene within minutes. The fact is that the scene unfolded in a very orderly manner. The primary consideration was the safety of the public,the securing of that area to make sure that nothing else was going wrong because at the time this happened,we didn't know if there was going to be a secondary explosion, or how many people were in the building, or if the building was stable, it really was quite an incident in real time. As the day progressed our Police Department was put in charge of closing off six (6) blocks of Collins Avenue, the traffic in both directions. That is a very unenviable task, and he can say that he got calls on his cell phone that day because people recognized what happened and were upset about the traffic but the fact of the matter is everything that was done was done with safety in mind for the general public. The Monaco was shut down and evacuated immediately because debris was falling through the roof, there was an additional gas leak there, there was a gas leak in the building, but as he said, the first responders did a fantastic job. Mayor Scholl said in the end, what he can report is there is nothing wrong with the building. There is a lot of speculation that the building was built improperly and that was not the case. Clay Parker,our Building Official,did a very detailed study with his staff over the past week. Basically the building construction company was cited for improperly purging the gas line from the building into an area that was not properly ventilated. What that simply means is if you have your water turned off in your house,when they turn the water back on and you turn your faucet on, it sputters, meaning that air gets built up in your water lines and then this air has to come out of your faucet before water starts flowing smoothly. Something happened at this building and so the gas meter had to be moved and air was in the lines after they moved it. Some construction workers went to the top floor and they were purging the air out of the gas lines, and as that air was purged, gas was released into the building, and unfortunately something ignited that gas. It is not the job of our City staff, or their purview to make the determination of what ignited it. The State Fire Marshall is responsible for what we call cause and origin of the blast, and their report has not been released yet. But our Building Official reviewed the building and the records, and his staff went through it in very meticulous detail and they made the determination that these lines were not purged properly and the building contractor was cited for that. So in the end, it was a terrible accident but he is happy to report that the building was not built improperly, and nobody was killed. This could have been an issue of unimaginable magnitude if the Park had been busier that day, if the beach would have been busier that day,we just got lucky. Our hearts went out to the two workers who were burned,and he has been told that they are out of the hospital now. There were no injuries that were not unable to be treated in a forthright matter. Mayor Scholl said what was astounding to him was the quality and the intensity of our Fire and Law Enforcement Professionals, and he was so pleased to see this because this was a huge event and they operated throughout the day like clockwork. Different teams had to go in, one team had to go in and look for victims, one team had to clear the building, one team had to make sure that the building was safe even for the construction workers to go back into, and then one team had to go in and see what the cause of the actual blast was. He read the Proclamation into the record and presented it to the eight(8)representatives here tonight from the Miami-Dade County Fire Rescue Department including Fire Chief Dave Downey and Fire Chief Darren Williams. 3 Summary Minutes:Regular City Commission Meeting October 15;2015 City of Sunny Isles Beach,Florida 5C. A Proclamation to be Presented to the Sunny Isles Beach Police Department for their response and handling of the Chateau Beach Residences Explosion. Action: [City Clerk's Note: This item was heard with related Item 5B.] Mayor Scholl reported on the Chateau Beach Residences explosion that occurred on Friday, October 2, 2015. He said as he stated earlier, this is the coordinated effort between a whole bunch of professionals, and our Police Department was front and center. Some can say they were doing their job,he thinks they went way beyond their job that day. He read the Proclamation into the record and presented it to four(4)representatives from the Sunny Isles Beach Police Department which included Captain Dwight Snyder,Captain Michael Grandinetti,Detective Mike Mulvey, and Sergeant John Wyche. Mayor Scholl said that we learned a lot from this about emergency response and what to do when Collins Avenue is shut down. Collins Avenue has been shut down before but never to this magnitude. He commended all our Departments because everybody has been looking with a fine toothed comb at how we responded to this incident and what we can do better in the future. We have a lot of detailed reports coming out of our various Departments that is looking at ways to better handle emergency situations in the future. Hopefully we will never have anything of this magnitude again but if we do, he believes this has been a learning experience and we will be better prepared on how to deal with it. He thanked everybody in the City because this affected every Department in the City, as well as our surrounding agencies, and at some point, it brought out every Fire Rescue asset the County owns. 5D. A Presentation by Perkins+Will of their Conceptual Design for the Government Center Expansion Project Located at 18080 Collins Avenue. Action: City Manager Russo reported and introduced Larry Kline of Perkins+Will,who was with Spillis and Candella prior to this who designed the Government Center, which we get very good feedback from people who love the design and the building. Now Larry Kline is working on what we are officially calling our Government Center Expansion. We were calling it Annex but we realized that what we have created here is a Government Center between the Post Office, the Library, the City Hall, the School, and the Community Center. This is a presentation of the conceptual plans to get our blessing on,so we can move forward on the Government Center Expansion. Architect Larry Kline introduced his team here tonight, Jackie Candela and Carlos Elitobe, all happy to be part of the design team that produced the City Hall. They are excited about expanding the civic precinct to include this additional hybrid building that contains educational uses, civic expansion, office space, and potentially retail, fitness, and many different things. They will go through the presentation and he thinks that the context is important in terms of how you arrive at the site, how students are dropped off, how pedestrians flow from neighborhoods from the west to the ocean. He was on the team who designed City Hall 11 years ago,and there wasn't a great deal of thought.that residents would be walking from the neighborhoods to the west, through the City Hall parking, and over to the ocean. Now you have this potential to connect the western neighborhoods,the potential of this new pedestrian bridge across Collins Avenue, and how these things really become seamless as you go from ocean to residential. 4 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach.Florida Architect Larry Kline presented a power point of the conceptual design for the Government Center Expansion. He described the site as about one acre, 45,000 square feet and almost evenly divided. The educational uses are to the west side of the property so that they really address Atlantic and the existing school, and then civic office retail uses to the east so that they address the expanded civic plaza, and a way to really expand the whole idea of a civic building. One of the concerns we have is how students drop off, and what is that additional program that are grades 6, 7, and 8, roughly 600 students. Are they dropped off on a staggered schedule to alleviate some of the crowded streets? Do we have them queue through the existing City Hall property at that hour to help alleviate that? We just want to make sure we cover all the bases about how best to have this very much needed educational program but make sure it serves the neighborhood and circulation. Mr. Kline said we will start talking about the ground floor of the building, and the existing City Hall has to the north, then basement level parking, and parking is a huge issue here in terms of the number of cars and the requirements that we are looking for. He went to the table in the presentation, we have 113,000 square feet in the new project, roughly 42,000 square feet of educational, a senior and community auditorium of about 13,000 square feet, meeting and pre-function for the senior center of about 5,000 square feet,one full floor of the new tower for civic expansion of about 10,000 square feet, three floors of condominium office about 10,000 square feet for each floor, a small fitness area, and a small retail component at the ground that we think would be great to activate the plaza. We don't know what that retail is, whether it is a coffee shop or a lunch place but it enlivens the plaza, the library function, all now tied together. If that is the location for the pedestrian bridge crossing Collins Avenue, it is a great location to tie it all together. So 113,000 square feet is the total program,by Code we are required 200 cars,we are looking at less than that because we are assuming there is a shared parking issue that some of the functions in the senior center could happen evening when some of the parking is reduced. The fitness is already parked for the staff within City Hall so there is some shared use. We are looking to reduce the parking count as we can because it is very difficult to place parking on this very small site and really make the building accessible and aesthetically pleasing as you walk by. We don't want structured garage after structured garage sitting in front of the property. Mr. Kline described the building from the bottom going up. The basement level parking is completely underground and obscured, and the ground floor is one level of parking with a retail component, the same with the civic plaza. On the second level is a courtyard school that has all the classrooms opening on this open air school on levels 2,3,and 4. You will see appearing on level 4 the community hall that we have been talking about,another component to the design. We have designed it in a way that it fits well within the building. It is about 100 to 120 seats but we really haven't programmed the uses yet and so we will look for your input as to what uses could be there, and do you feel the seating capacity is commissariat with your needs. As we move up from the school, there is a landscape roof garden in the school,what we are calling"learning gardens"that could be tied to an educational program. It is also a great amenity as you are looking down from the office at City Hall, not onto rooftops but onto landscape green. The first level of the tower which is about 10,000 square feet about 2/3rds of it facing the ocean,and east is for the seniors and about 1/3rd facing west is a fitness health wellness center. The level above that is for civic expansion, and then the three levels above that are condominium offices and that tops out the building. 5 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida Mr. Kline then went to the sections of each floor starting from the ground level parking,three floors of school, above that the community hall, above that seniors and fitness, civic expansion and office space. What that really gets to is a building that works extremely well in blending the existing City Hall, expanding the civic plaza, allowing this building which has many of the same materials that were used on City Hall to translate to the north. It is glassier in terms of the view because of the office component,the views north,east,and west are great, we have a veil of a sunscreen that we want to use on the south that will screen the solar issues and give it a much lighter look in terms of the image and also much more sustainable in terms of energy conservation. The building then if you look at it from the northeast looking into the plaza and we have ghosted in the pedestrian bridge which is not designed yet and so that is an approximate location, it is very thick on the east side. On the west side in your civic plaza, it has some room to maneuver,that would be the view looking from the existing school, the drop-off signage, and its own identity for the new grades 6, 7, and 8. What we really like is the building, and this was very important to the City, the building is picked up and floating above so that it is not a question of the building coming down Collins Avenue obscuring and losing the visibility of the existing Government Center but it is a great image of a lighter floating building pushed back from Collins Avenue, opening the plaza and creating a much more identifiable civic center. Mr. Kline said that they want to get the Commission's feedback and they are looking to continue with the design process. He noted that they know that there will be a Construction Manager on board very shortly to help them stay on budget and on schedule. Commissioner Aelion said he has three points: one, the number of seating capacity for the senior center, 100 to 120 seats. We have about 115 capacity here and we have to bring chairs from outside and so he doesn't know if that is something to think about as far as if the seating capacity can be increased somehow with the ongoing designs. Mr. Kline said he thinks we can expand the halls to some degree, but the question is, what are the functions there? If it is for lecture presentations it will be easier to expand, but if you are thinking about more of theater or something that requires the back of stage, then he thinks we are going to be pressed to how large we can expand it. Commissioner Aelion said it is both. The other thing is, you said and he thinks it is an excellent idea, the school on the west side and the commercial on the east side which is perfect. The potential interference with the elevators, etc., in other words he understood the concept but he did not understand the creating of non-interference between the two bodies with children and with commercial. Mr. Kline said there is no connection between the office civic component and the educational component,there is actually a physical wall that separates the two. So the students don't find their way into the office lobby, and it is a clearly divided program which they thought was important so you don't mix the students and the tenants. Commissioner Aelion said that the program shows the setbacks north and south of the proposed structure especially on the north side where we have an RK Plaza there. He had talked to the City Manager and they were going to check those backdoors for those businesses. Mr. Kline said we are trying to use every square foot of the property that we can because of the parking dimension. The parking dimension wants us to be as close to the property line as we can be,there are no egress access points from the back of the retail and we would build it in a way that's prefabricated but yes, we are trying to use every last square foot to maximize the efficiency of the building. 6 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida Commissioner Aelion said so basically the point being in line of what you are saying,and he doesn't know from a fire safety point, if all the businesses had a backdoor then it is a moot point, there is nothing to talk about. But if it does not have a back door and it is a straight wall,then we could find an exception to that and actually go a little closer to the wall which would increase the capacity of the built. Mr. Kline said that we would agree,the only issue becomes constructability. We need the contractor to tell us how far we can come to our existing foundations of the retail. We don't want to interfere with those, we just need to make sure we are going to go as close as we physically can. Commissioner Levin said she started lobbying the City Manager a number of months ago about having gardens for the children to learn agriculture. She wants to thank the City Manager for getting you involved in this and you proposing that we have a rooftop garden where the children can learn how to do that. Commissioner Goldman commended Mr. Kline on a really pervasive design concept, functionality, climatic, it has great utility, great style and it is really terrific so far. She does have a couple of things. She would like to echo her concerns that the City really does not have a theater or auditorium, and the City Attorney would attest when we went to a talent show over the summer. We have only one auditorium in a school that is not even air conditioned at night, and she is questioning whether or not this 100-seat capacity is really enough and whether we can also augment with technology facilities and so forth to have a real auditorium not only for learning and for education but also for cultural activities. We have the Gateway Park coming but that is going to be outdoors and so whether or not this can suffice for more of an indoor venue that is what the City really needs and does not have. And so how we can accomplish that or whether or not this is the proper place, any other alternatives would be obviously very long termed and very offensive now that we have this building in front of us what we can do to really support that. To have an indoor facility that is more than what we can see at least on these renderings. Her second point is about the traffic flow. It is no secret when you add 600 students to that and there is really no vehicular ingress and egress other than the existing on Collins Avenue, is that correct? And so the question is whether that traffic flow is going to work,and hopefully we will stagger the hours to pick up the kids. But what that is going to do,what that impact is going to do and whether or not that is going to be analyzed,maybe not by you but by our Traffic people. How are we going to accommodate all the additional traffic that we anticipate for having this new building? City Manager Russo said that one of the things that we discussed with Planning and Zoning Administrator Claudia Hasbun is we are going to have our Traffic Consultants review the plan both for the vehicular flow and the pedestrian flow. Commissioner Goldman said good, and that she is a big advocate for having an indoor auditorium that can create a great indoor venue for the City. Mr. Klein said that they do realize the importance of the drop-off,the traffic flow,the mixture of cars and people and we have a couple of options that they will talk to the Traffic Engineer and see if we can work out the best solutions. Vice Mayor Gatto said she has the same concerns about parking and the traffic. She actually wants to get a better handle on the parking situation, there are two levels, the ground and underground, right? Mr. Kline said right, a full basement level with about 115 parking spaces, and at grade it is 43 parking spaces. He said they toyed with the idea of adding a third level of parking but that elevates the first level of school, another level up and the 7 Summary Minutes:Regular City Commission Meeting October 15.2015 City of Sunny Isles Beach,Florida whole building becomes too imposing. He does not want the students to climb two levels to get into the courtyard of the school, and so we are really trying to keep the parking to two levels, the basement and at grade. Vice Mayor Gatto said that is a good idea, what she is trying to visualize is pickup and drop-off time. It is pretty hectic right now,and is it going to be on Atlantic Boulevard, pretty much 100% of that, and not Collins Avenue? Mr. Kline said definitely not Collins Avenue,there are three options,it could be on Atlantic Boulevard, it could be, if the City saw this as a smart move, using the queueing of the City Hall site driveway at that hour for drop-off and the third option is consolidate and use that street that you closed off for the current drop-off but then the students have to walk one block to the school. He thinks of the three options,Atlantic Boulevard,but he thinks the staggered hours is probably the best bet, if we could stagger that drop-off and pickup so it doesn't coincide with the other school drop-off and pickup. City Manager Russo said we are going to have to look at that,this is something that we have to seriously deal with the School District on,and in fact he thinks he has on his camera the best study he can have to present to them. It is a tremendous amount of pictures he took from the roof one day when the Chief had textea him about coming out and taking a look at dismissal on Wednesday when the school gets out all at the same time. Mayor Scholl said a point to recognize is we are transferring activity from one school to the other school, obviously we are adding some more seats. He commended Mr. Kline on a beautiful building, and he is glad that City Manager Russo found him again because obviously he was always a big fan of the City Hall design. It is fairly timeless, it has held up beautifully and the building that you designed here compliments that and it really creates our vision of a Civic Center which is what we are looking for. Mayor Scholl said he is going to speak a little bit on things that don't concern architecture but he is going to speak to the dynamics of how we are dealing with the school and how we are doing with the School Board just so that the public understands it. When we first started to conceive this back in the spring,he and the City Manager and the City Attorney met with School Board officials and his position was pretty clear. His position has been pretty clear for the last eight (8) years on this issue, is that we define some actionable solutions to what we call the"district jumpers". The district jumpers means that people that come from out of our community and enroll their kid into the school but don't live here. Frankly we live in a community that is really just one square mile,and so almost every kid had the opportunity to walk to school, yet we have 600 cars when the school bell rings, so what is wrong with that picture? Well that tells you that a large percentage of children from that school are being driven to school from other parts of the County or Broward County for that matter. Mayor Scholl said that in the spring when we first discussed this with school officials, he said to them that he wants to see two plans. One plan is showing us a way that you can start to govern the intake, and one plan is dealing with the kids that are in the school that does not belong there. He knows that this is a distasteful issue and nobody really wants to deal with it because nobody wants to take kids out of their environment and transfer their environment. But unfortunately if we don't deal with it, we could not build enough schools in this community that would not get filled up on day one. We can spend tens of millions of dollars building schools all up and down Collins Avenue and because it is such a strong community to go to school in, it would all get filled up. The fact is that we have an"A"rated school,the 8 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida City spends a lot of money to ensure that school stays on top of its game and unfortunately it makes it very desirable and that means that a lot of other folks wants to go to that school. Last spring we did an internal study and we tracked a lot of the activities at the school and we determined that a large percentage of the cars that are showing up every day are not from this community or this area for that matter. About two or three weeks ago he wrote a letter to the School Board and he asked them again, if we are going to proceed with this project,we need some actionable commitment on the part of the School Board, some actionable plans to deal with what we call the district jumper issue. To their credit,they responded immediately and so we have a meeting with them coming up in about three weeks. They are going to look at this issue in a serious way finally. He can assure you that if we can't find a way to deal with this and we don't believe the School Board is really behind it then maybe not build a new school because all it is going to do is fill up and create the same problems that we have had in the past. He is all for the new school, and expanding the Civic Center but we have to do it in a responsible and conscientious matter, and it is not just getting more money. ,This problem is not solved by money,it is solved by coordination and action,and so we are going to meet with the School Board officials and see what we can do and put some plans in place that just don't happen for six months and then go away. Some problems can't be fixed,they just have to be managed on an ongoing basis, traffic on Collins Avenue will never be fixed, this is a problem that we continually manage on an ongoing basis and he believes that the type of issues that we are faced with our school are not in vain but he can assure you that your City Commission and your City staff is working hard with the School Board to try to see if we can come up with some permanent solutions for dealing with this issue. He thinks . we have a beautiful design and if we can come up with those plans we can really,have another tremendous benefit to our community. Commissioner Aelion said here is the intent, the 600 students located at the K-8 presently occupied by the 6-8 grades,they are going to go to the new section. What is going to happen of those proposed to show up with a K-5 extra influx which means that the proposed that we have currently 2,000 kids would eventually be like 2,600 students in which case it would be a complete explosion,or are we just reducing the number of children in the old school to have more quality of access? Mayor Scholl said his perspective is, in a perfect world the school would not be overcrowded,we would still have an arts program,we would still have a music program, we would have all the things that were built into that school to begin with that we paid for to ensure that our students get a well-rounded education. He thinks the school is doing a fine job but unfortunately, right now it is grossly overcrowded, so the new school would relieve the overcrowding. But our projection shows,even with the growth of our City, that we have got more kids coming on line every year so that by the time the new school gets built he would say we would reach an equilibrium. However, if we at least mitigate the district jumper problem he thinks we will create an equilibrium. Now it is a difficult thing to do but if you don't try,as he said earlier,we can't build enough schools. We have got to put the proper constraints in place to try to deal with that issue. Commissioner Aelion said then that some sort of policy has to be established,as far as filling the vacuum that would be created as a result of this move. He thinks that City Policy together with the School Board has to be very careful in this expansion but he understands the City is growing and he understands the influx of young families. But to the credit of both Vice Mayor Gatto and Commissioner Goldman pointing out upcoming issues of traffic 9 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach.Florida bottlenecking and all of that. Our Chief is here and he is doing a tremendous job together with staff to handle this on a daily basis with his presence. You don't want to create a filling up of those vacated seats. He thinks if a class has to be changed from ceiling to what you say more auditory culture etc. facilities within this, so be it, but just include the number of kids which by the way is always the thrust of the School, that has to be treated very carefully. Mayor Scholl said the moral of the story is that he, for one, is not going to advocate proceeding until he, the Commission, and staff feels that we have an actionable plan that is enforceable. You know it is the same old story, we talked about the Skateboard Ordinance, he had said he was not voting for it because we can't enforce it. And so we need a plan that we know is enforceable,that we can monitor,that we can deal with because truthfully again, if that school was really only occupied by the students that belong there, the only time that we would have traffic is on a rainy day, otherwise the kids would walk. Commissioner Aelion said the point being that the school district is always looking for capacity,our internal problems with traffic is our responsibility. Commissioner Levin asked if we had any control whatsoever on the scheduling of hours. Mayor Scholl said no, all we can do is make suggestions, the School Board owns and runs the schools. Obviously we do a lot to help and work with the School Board and so he thinks they listen to our suggestions but at the end of the day we have no tangible control. Commissioner Levin asked how long do you think it will be until we hear back from the School Board as to whether or not they are going to put together an actionable plan? Mayor Scholl said we heard back from them two days after they got his letter and they scheduled a meeting. Commissioner Levin said let's say we move forward with this, where do we go from here,do we go ahead and have plans drawn up,a site plan,etc.? Mayor Scholl said no, he thinks from here we have to finish negotiating our arguments with the School Board as to our contribution,and then the architects proceed with the construction drawings,etc.,and we go from there. This is a preliminary presentation and you can all have discussions with the City Manager individually and express your concerns to the City Manager. Vice Mayor Gatto said what she is hearing is that we don't have much control, the School Board controls a lot of this but do we have control in the area of really digging our heels in whatever proposal they come back with, if it is not good enough we can send them back to the drawing board? Mayor Scholl said we will just say we will not build the school, and Vice Mayor Gatto said she would hate for us to build it and a year later have this same conversation again. Mayor Scholl said and again that is where he can tell you from his perspective that plan has got to be strong, it has got to be actionable, and it has got to have longevity to it so, and he thinks he has specific ideas on how to do that,we would set up the meeting talking about it but we are all going to be privy to that if and when we get there. But he thinks right now our leverage is we need a school expansion and if we don't have the proper undertaking to do that,there is no point in doing that in his opinion because all we are going to do is stir the building up as Commissioner Aelion pointed out, and we are going to be in the same boat with just more kids, we are going to be spending more money, and then we are going to have NSE #3 because that is what is going to happen. People will be screaming and we will end up building a third building. Again, we are in a unique position other then most communities because we do give such overwhelming support to our school. He can see in other areas of the County that this is not such a big issue because since the County runs all the schools, and other communities don't contribute to the schools like we 10 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida do,when they move in between schools in the middle of the County,nobody cares. It is not a big deal because they have to educate this population and if they send her here or there it is not as big a deal. In our case we got a double whammy, we contribute money that this community paid in taxes and do largely we want to believe that should be for the benefit of mostly our community. Second is, we are on the heels of Broward County,there are a lot of folks that go to that school that don't even live in the County and so they are even paying property taxes that go to our School Board, and so it is even more egregious in some ways. Again,this is a very unpopular issue, it is an issue as a parent feels terrible about but the fact is that parents put their kid in this position and now we have an epidemic as far as he is concerned,and so he thinks we have to deal with it in one form or fashion and he appreciates everyone's support. 6. ZONING: ZONING HEARINGS ARE QUASI-JUDICIAL PUBLIC HEARINGS. 6A. Request of Corner House,LLC for a Commercial Office Tower on Property Located at 18590 Collins Avenue (Hearing #PZ2015-09). Action:[City Clerk's Note:See additional action under Item#A.J Deferred to December 17, 2015 at the request of the Applicant. 7. ORDINANCES FOR FIRST READING 7A. Public Hearing: An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Entitled "Small Scale Amendment to the Future Land Use Map of the City of Sunny Isles Beach Comprehensive Plan"; Providing for Transmittal to the Florida Department of Economic Opportunities;Providing for Inclusion in the Code; Providing for Severability;Providing for Repealer; Providing for an Effective Date. Action: City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported that the Small Scale Amendment will help us develop our Government Center by re-designating a total of four (4) parcels to Community Facility Land Use. This property is the actual City Government Center, the lot north of City Hall, and the lot where Tony Roma sits. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5-0 in favor. Second reading,public hearing will be held on Thursday,November 19,2015, at 6:30 p.m. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes II Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach.Florida 7B. An Ordinance of the City Commission of the City of Sunny Isles Beach,Florida,Amending Section 256-14 of the Code of Ordinances of Sunny Isles Beach ("Parking Rates"); Establishing New Hourly Parking Fees at Certain Parking Meter Locations;Providing for Severability; Providing for Inclusion in the Code; Providing for an Effective Date. Action: City Clerk Hines read the title, and Deputy City Manager Stan Morris reported that this will adjust our parking rates from $2.00 to $3.00 an hour specifically for our beach parking at Ellen Wynn and Pier Park. Public Speakers: None Commissioner Aelion said he had asked staff to look at the neighboring cities public parking facilities and beach accesses, compare them, and if there was room for adjustment. Vice Mayor Gatto moved and Commissioner Aelion seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5-0 in favor. Second reading,public hearing will be held on Thursday,November 19,2015, at 6:30 p.m. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes 7C. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Section 265-21 ("Certificates of Occupancy") of the Code of Ordinances to Clarify that a Certificate of Occupancy May be Revocated or Suspended by the City upon the Occurrence of Certain Conditions; Providing for Severability; Providing for Inclusion in the Code; Providing for Repeal of Conflicting Provisions; and Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot reported that the Building Official has the authority to revoke a Certificate of Occupancy under State Law. We basically are including that provision in the City Code to give this authority. Public Speakers: None Mayor Scholl said the genesis of this was the Chateau Beach building had been issued a Certificate of Occupancy, fortunately no one was living there at the time of the explosion. Monday morning following the explosion our Building Official Clay Parker revoked the Certificate of Occupancy because clearly the building was not suitable for occupancy any longer after the explosion because several of the life safety systems in the building were damaged. The contractor now has to go back to repair the building,apply for permits,rebuild those systems and then come back to ask for another Certificate of Occupancy. Commissioner Aelion asked if the City has the right to revoke a Certificate of Occupancy 12 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida being that different stages, like the Mayor pointed out it was not occupied but issued,but the circumstances that it was, it could have been occupied. Secondly,for the renderings from the developer to the Association, until what point can the City revoke a CO after residents occupancy? City Attorney Ottinot said State law does not provide a time limit, however, it provides some criteria. Commissioner Aelion said the point being, three months into it,the building is 20% occupied already and functioning and then something happens, and City Attorney Ottinot said it depends on the criteria and circumstances, and to use discretion. Commissioner Goldman moved and Vice Mayor Gatto seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5-0 in favor. Second reading,public hearing will be held on Thursday,November 19,2015, at 6:30 p.m. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes 8. PUBLIC HEARINGS (Other than Ordinances for Second Reading) None 9. ORDINANCES FOR SECOND READING (Public Hearings) 9A. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Ordinance No. 2014-436;Amending the City's Budget No.BA1415-05 for the 2014-2015 Fiscal Year - General Fund, Streets Maintenance Fund, Building Fund, Public Art Trust Fund, Capital Projects Fund, and Stormwater Operations Fund; Authorizing the City Manager to Do All Things Necessary to Implement the Terms and Conditions of this Ordinance; and Providing for an Effective Date. (First Reading 09/17/15) Action: City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported this is the final amendment for Fiscal Year 2014-2015. Public Speakers: None Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the Ordinance on second reading as amended. Ordinance No.2015-462 was adopted by a roll call vote of 5-0 in favor. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes 13 Summary Minutes:Regular City Commission Meeting October 15.2015 City of Sunny Isles Beach,Florida Sitting in as the Local Planning Agency and the City Commission, to Consider the Following Ordinance Amending the Land Development Regulations (LDRs): 9B. A Resolution of the Local Planning Agency of the City of Sunny Isles Beach, Florida, Recommending to the City Commission of Sunny Isles Beach, the Ordinance Amending Section 265-45(E) of the City Code to Clarify Height of Walls and Fences in the Back'Yard Area; Providing for an Effective Date. Action: [City Clerk's Note:Items 9B and 9B.1 were heard together.] City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported. Commissioner Goldman moved and Vice Mayor Gatto seconded a motion to approve the resolution. LPA Resolution No. 2015-93 was adopted by a vote of 5-0 in favor. 9B.1 An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Section 265-45(E) of the City Code to Clarify Height of Walls and Fences in the Back Yard Area; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. (First Reading 09/17/15) Action: City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported this provides for a fence or a wall to be measured from the property grade instead of from the street. Public Speakers: None Commissioner Goldman moved and Vice Mayor Gatto seconded a motion to approve the Ordinance on second reading. Ordinance No.2015-463 was adopted by a roll call vote of 5-0 in favor. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes 9C. A Resolution of the Local Planning Agency, of the City of Sunny Isles Beach, Florida, Recommending to the City Commission of Sunny Isles Beach, the Ordinance Amending Section 265-35 of the City Code Entitled "Mixed Use Resort (MU-R)" Zoning District to Permit an Elevated Pedestrian Bridge Between Towers on the Same Lot; Providing for an Effective Date. Action: [City Clerk's Note: Items 9C and 9C.1 were heard together. A revised report was distributed prior to the meeting.] City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported. Commissioner Aelion moved and Commissioner Goldman seconded a motion to approve the resolution. LPA Resolution No. 2015-94 was adopted by a vote of 5-0 in favor. • 14 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 9C.1 An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Section 265-35 of the City Code Entitled "Mixed Use Resort (MU-R)" Zoning District to Permit an Elevated Pedestrian Bridge Between Towers on the Same Lot; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. (First Reading 09/17/15) Action: City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported. Public Speakers: None Mayor Scholl said we are cleaning up an inconsistency because we did not anticipate one property be large enough to have two towers on it that they may want to bridge. Now we have had situations where the developers have been asked to build multiple towers and they want an interior bridge between the two towers. Commissioner Aelion said as far as height in addition of ceiling to be able to build a bridge it is not specific? Ms. Hasbun said it is not a specific, the concept of bridging it could be as basically any metal. City Attorney Ottinot said it is design flexibility. Commissioner Aelion said let's not forget our so called thin and tall and views in between and so he doesn't know if that is being compromised by not having some sort of dictated parts of height. Commissioner Aelion moved and Commissioner Goldman seconded a motion to approve the Ordinance on second reading. Ordinance No. 2015-464 was adopted by a roll call vote of 5-0 in favor. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes [City Clerk's Note: Item 12A was heard before Item 10A.] . 10. RESOLUTIONS 10A. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving an Agreement with The Miami Herald Publishing Company, for Retail Advertising Services in Fiscal Year 2015-2016, in an Amount Not to Exceed $50,000.00, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: Heard after Item 12A.] City Clerk Hines read the title, and City Manager Russo reported these are all the authorizations for this fiscal year and there are six of them on the agenda. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2466 was adopted by a voice vote of 5-0 in favor. 15 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 10B. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Eighth Amendment to the Agreement with Lukes-Sawgrass Landscaping,Inc. for Citywide Professional Landscaping, Irrigation and Arborist Services for Fiscal:Year 2015-2016, in an Amount Not to Exceed $855,960.00, Attached Hereto as Exhibit,"A"; Authorizing the Mayor to Execute Said Amendment; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo reported. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2467 was adopted by a voice vote of 5-0 in favor. 10C. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the Purchase of Parts and Supplies from W.W. Grainger, Inc. for the Maintenance of the Government Center,Streets,and Parks for Fiscal Year 2015-2016,in an Amount Not to Exceed $80,000.00, by Utilizing State of Florida Contract No. 450-000-11-ACS; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo reported noting that these numbers are based on our analyzing the previous year and what we determine what we are going to need and it is already budgeted. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2468 was adopted by a voice vote of 5-0 in favor. 10D. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Awarding Bid No. 15-07-01 to and Entering into an Agreement with Stockton Maintenance Group,Inc. to Provide Citywide Custodial Services on a Unit Price Basis, in an Amount Not to Exceed $285,045.40 During the Initial Two-Year Term of this Agreement,with Two (2) Options to Renew for One (1) Year Each, Attached Hereto as Exhibit"A"; Ratifying an Emergency Purchase Order in an Amount Not to Exceed$6,386.00; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title,and Deputy City Manager Morris reported this is for various buildings and we are also asking for a ratification as we entered into a contract with this company because we terminated our existing contract. Public Speakers: None Vice Mayor Gatto moved and Commissioner Aelion seconded a motion to approve the resolution. Resolution No. 2015-2469 was adopted by a voice vote of 5-0 in favor. 16 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Awarding RFP No. 15-05-01 to and Approving an Agreement with West Construction, Inc. for Professional Construction Services for Samson Oceanfront Park Improvements,'in an Amount Not to Exceed $2,788,724.87, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Capital Projects Manager Elka Linton-Dorsett reported noting this project is part of our Capital program. We went out to bid and we had one bidder who was West Construction. We reviewed the bid as did our consultants and both were in agreement that West Construction is a responsible and responsive bidder and well equipped to perform the work that we have scoped. Public Speakers: None Commissioner Aelion said we have seen the rendering, the final rendering of this project? City Manager Russo said yes,when he came back to the Commission the last time,that'was a revised rendering. Commissioner Aelion said he had touched upon that famous wall, the white wall that is almost like an eye sore and includes some greenery addition, because we are about to say yea. City Manager Russo said that is being done not by our contractor,!it is a requirement of the developer. Mayor Scholl said it was supposed to be a green wall)not a white wall. City Manager Russo said they are being done,that was in the site plan approval for that project and Claudia is following up on it, and they know it. Commissioner Aelion said so we have the three-foot fence, and then on the wall of the property of Chateau, that wall is going to be covered with green? Ms. Hasbun said that wall has not been finished and unfortunately she does not know exactly the time that it will be finished but yes,they are still not finished with that landscaping area. City Manager Russo said that they have to do it before they get a seal. Commissioner Goldman said at the recent Town Hall Meeting, one of the residents of Winston Towers asked a question about when is the anticipated completion of Samson Oceanfront Park improvements. Capital Projects Manager Linton-Dorsett said wel have allotted 240 days for construction of the Park which is fairly aggressive. Once we issue a Notice to Proceed we anticipate that the contract or permit for it will be under construction by January at the latest and City Manager Russo said he would figure through the year2016 for completion. Commissioner Levin asked if there is any speculation as to why we only had one response to the RFP? Elka said we have encountered that issue a few times, responses that we have got would indicate that this work is highly specialized is one reason, and also the market has generally picked up. City Manager Russo said the one bid we received came in just under our estimated cost that our experts had given us, and the second is that this company does have experience and this is a multi-faceted project. We are not only improving a Park, we are expanding the bathrooms, building masonry work, putting in a playground, replacing the entire sewer system and electrical system, and landscaping. Commissioner Goldman moved and Commissioner Aelion seconded a motion to approve the resolution. Resolution No. 2015-2470 was adopted by a voice vote of 5-0 in favor. 17 Summary Minutes:Regular City Commission Meeting October 15.2015 City of Sunny Isles Beach.Florida 10F. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving the Third Amendment to the Agreement with R.J. Behar& Company,Inc. to Provide Engineering and Architectural Services During the Construction Phase of the Samson Oceanfront Park Improvements, in an Amount Not to Exceed $250,398.00, Attached Hereto as Exhibit"A"; Authorizing the Mayor to Execute Said Amendment to Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Capital Projects Manager Elka Linton-Dorsett reported that this is also for Samson Oceanfront Park, again the schedule that we allotted is fairly aggressive. In order to ensure that we have sufficient oversight during construction we are requesting an amendment to this Agreement to provide Construction Phase Services which is not currently part of their contract. Public Speakers: None Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the resolution. Resolution No. 2015-2471 was adopted by a voice vote of 5-0 in favor. IOG. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving the Second Amendment to the Agreement with the Weitz Company for Construction Management Services for Gateway Park and the Pedestrian Bridge,in an Amount Not to Exceed $334,487.66, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Amendment to Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Capital Projects Manager Elka Linton-Dorsett reported that we are requesting an extension to this contract to take us to December 31,2015. Additionally we are requesting an expansion of the scope of Weitz contract to include construction oversight for the Gateway Pedestrian Bridge which will be installed on thOnorth part of the Gateway Park. We are hoping to start construction before the end of the year, by having Weitz out there they will provide oversight at the ongoing Gateway Park as well as the Pedestrian Bridge. Public Speakers: None Commissioner Aelion asked what the timeline is for the Bridge, and Elka said 270 days,we are in permit right now with FDOT and have a few ends to tie up. Once we are able to work through that,we will start construction. Commissioner Levin asked if it is prefabricated,and Elka said the bridge is and we are still working out a few issues on the actual tower that have come to light but the actual bridge will be prefabricated. Commissioner Aelion said it was an issue because that was the Netanya One building, it has the big Mt. Sinai logo on top that would be blinded by this bridge, and so it is something that the City Manager should approach. City Manager Russo said we will double check that because we know the Height of the bridge and where it is going. Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2472 was adopted by a voice vote of 5-0 in favor. 18 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 1 10H. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving Change Orders No. 2 and 3 to the Agreement with Florida Engineering and Development Corporation, to Provide Professional Construction Services for the Construction of the 174th Street Roadway Improvements Project, in an Amount Not to Exceed$367,028.55,Attached Hereto as Exhibit"A"and"B"Respectively;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: This item was heard with related Item 101] City Clerk Hines read the title,and Capital Projects Manager Elka Linton-Dorsett reported this is for approval of two change orders they submitted. One is for the demolition and reconstruction of the existing sidewalk on 174th Street west of North Bay Road. They show you the intent of the design was to do localized replacement but we think that it is in the City's best interest based on the condition of what is out there to replace the full length of the sidewalk that we have now west of North Bay Road. Essentially once this project is done we will have a completely new corridor from east to west. The second change order relates to the North Miami Beach water lines. Through construction we have found that many of the existing service lines are brittle and in bad condition. This measure will be done in partnership with North Miami Beach which would allow our contractors to go ahead and do the ',work necessary to replace up to seven (7) of those service lines on behalf of North Miami Beach. Public Speakers: None Vice Mayor Gatto said so those are the lines that are going in each of the Winston Towers buildings,and Elka said correct,right now we have identified at least three(3)lines that need to be replaced, not every line needs to be replaced. Commissioner Aelion said this its the same as we did in Golden Shores. Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2473 was adopted by a voice vote of 5-0 in favor. 10I. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving an Interlocal Agreement Between the City of Sunny Isles Beach and the City of North Miami Beach for Water Service Lines Installation at the 174th Street Roadway Improvements Project, in Substantially the Same Form Attached Hereto as Exhibit.,"A"; Authorizing the Mayor to Execute Said Agreement;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: This item was heard with related Item 10K1 City Clerk Hines read the title,and Capital Projects Manager Elka Linton-Dorsett reported that this Interlocal Agreement will be the mechanism whereby North Miami Beach will reimburse the City for all costs related to this work. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2474 was adopted by a voice vote of 5-0 in favor. 19 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 10J. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Amending Resolution No. 01-Z-59 and No.05-Z-97 to Modify the Requirement for Undergrounding Utility Lines to Require the Developer of the Sole on the Ocean Project to Pay the Costs of Undergrounding Directly to the City of Sunny Isles Beach; Providing the City Manager and the City Attorney with the Authority to Do All Things Necessary to Effe c I tuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported this condition was a requirement from Sole on the Ocean Project to underground their utilities, and also to approve the as-built plans submitted on May 2,12011 during the Building Permitting process. The developer has to pay the pro-rata share in the amount of$147,056.00, however, instead of paying it in 90 days, it will be in 120 days. Public Speakers: None Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the resolution,as amended. Resolution No.2015-2475 was adopted by a voice vote of 5-0 in favor. 10K. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Amending Resolution No. 12-Z-126 to Modify the Requirement for Undergrounding Utility Lines to Require the Developer of the Chateau Beach Residences Project to Pay the Costs of Undergrounding Directly to the City of Sunny Isles Beach; Providing the City Manager and the City Attorney with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: See Item 4A for additional action.] Deferred to November 19, 2015. 10L. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Request Submitted by 17550 Collins Ave LLC. ("Aurora Sales Center") for a Temporary Sales Office Located at 17550 Collins Avenue Subject to Certain Conditions; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Planning and Zoning Administrator Claudia Hasbun reported noting this is the project that is sitting on the Denny's site. They want to operate a temporary Sales Center from the existing structure. Public Speakers: None Commissioner Aelion moved and Commissioner Goldman seconded a motion to approve the resolution. Resolution No. 2015-2476 was adopted by a voice vote of 5-0 in favor. 20 Summary Minutes:Reeular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida I • 10M. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager or Designee to Purchase Necessary Office and Other Supplies from Home Depot (VN#806) for Fiscal Year 2015-2016, in an Amount Not to Exceed • $66,000.00, Subject to Certain Conditions; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution: Providing for an Effective Date. Action: [City Clerk's Note: This item was heard with Item ION and 100.]City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to appro ve the resolution. Resolution No. 2015-2477 was adopted by a voice vote of 5-0 in favor. 10N. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager or Designee to Purchase Necessary Office and Other Supplies from Staples (VN#4557) for Fiscal Year 2015-2016, in an Amount Not to Exceed $55,000.00, Subject to Certain Conditions; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution: Providing for an Effective Date. Action: [City Clerk's Note: This item was heard with Item 10M and 100.] City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported. Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2478 was adopted by a voice vote of 5-0 in favor.. 100. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager or Designee to Purchase Necessary Office and Other Supplies from Costco (VN#5493) for Fiscal Year 2015-2016, in an Amount Not to Exceed $55,000.00, Subject to Certain Conditions; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution: Providing for an Effective Date. Action: [City Clerk's Note: This item was heard with Item 10M and 10N.]City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported. 1 Public Speakers: None Commissioner Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2015-2479 was adopted by a voice vote of 5-0 in favor. I 21 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida 1013. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager to Expend up to $97,500.00 with Bonnie Bennett Creative to Provide Graphic Design Services for the City in Fiscal Year 2015/2016; Further Authorizirig the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Community Services Director Susan Simpson reported noting it did go up this year because we are moving to the monthly Islander being mailed to every home and so there are additional expenses for that design. We are also moving to reprint and redesign our Travel Book Maps in three (3) different languages which is required by the County and the Feds. Public Speakers: None Commissioner Levin asked when the switchover will take place,and so we will be doing this on a monthly basis rather than the Community Newspaper? Ms. Simpson said that is correct, we will see a savings from what we are currently.spending with Community Newspapers however we have not sent that letter yet. The plan is to keep the Newspaper through the end of November, and in mid-November the first monthly Islander will drop into homes for the month of December. In December you will get one for January,and so on. It went from four (4) pages to six (6) pages. The Islander will be the official communication of Sunny Isles Beach. Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the resolution. Resolution No. 2015-2480 was adopted by a voice vote of 5-0 in favor. 10Q. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the City Manager to Expend up to $135,000.00 with Franklin Dodd Communications to Provide Printing Services for the City in Fiscal Year 2015/2016; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Community Services Director Susan Simpson reported this is a full year's worth of publications of which is 12 Islander,4 Living,a lovely annual Calendar, Shuttle Bus Maps,Brochures,print material,which by the way is also available on our website. Public Speakers: None Commissioner Goldman moved and Vice Mayor Gatto seconded a motion to approve the resolution. Resolution No. 2015-2481 was adopted by a voice vote of 5-0 in favor. 11. MOTIONS None Summary Minutes:Regular City Commission Meeting October 15.2015 City of Sunny Isles Beach.Florida 12. DISCUSSION ITEMS 12A. Discussion regarding Activities of the Sunny Isles Beach Foundation. Action: [City Clerk's Note: Item 12A was heard after Item 9C. A revised report was distributed prior to the meeting.] Vice Mayor Gatto recognized in the audience former Mayor Norman S. Edelcup and Lynn M. Dannheisser,Executive Director,of the Sunny Isles Beach Foundation. She reported on the Art Wall located at the west side of 18090-18230 Collins Avenue RK Shopping Center across from the Norman S. Edelcup K-8 School. There is a juried Youth Mural Art Wall competition going on for students to submit original artwork. She noted March Music Month where there will be several free concerts available to the public at Heritage Park, and hopefully March Music Month will become an annual event. She reported on the response we received as a result of issuing an RFP for the Cultural Master Plan and that the City Manager will provide the recommendations and perhaps have it on the agenda for the November Commission meeting. She reported on the 501(c)(3) Filing application and noted we are waiting on a response from the IRS. Other Projects include participation in the sponsorship of the City's Jazz Festival, and the Foundation is considering Shakespeare in the Park as a regular event, and consideration of adding LED lighting in numerous public places in the City. The Foundation is putting most programming on hold until we have a clearer vision of roles and the market, due to the Cultural Master Plan process. Commissioner Levin said she likes the Shakespeare in the Park idea,and Executive Director Lynn Dannheisser said it will be held in February. Commissioner Aelion said being that the Foundation is culturally missioned, he was surprised to hear about the LED lighting. If nothing, it is probably an economic thrust of any City government to have in any public spaces, and so he does not know if the Foundation would pursue that unless they want to donate funds for the City. Ms. Dannheisser said she thinks Commissioner Aelion is thinking that LED lighting is the cost saving environmental lighting that you probably are undertaking. We are talking about the kind that you see when you go over the bridge io the Port of Miami, the colorful bridges, for decorative uses, a visual artistic thing. [City Clerk's Note: Item 10A was heard after Item 12A and the remainder of the Agenda was heard in order.] 13. CITIZENS' FORUM: REQUESTS, PETITIONS & OTHER COMMUNICATIONS 13A. Fang Oliver said she had a message from the 2015 newly elected Mayor Lu of Sister City Hengchun, Taiwan, of his warmest regards to Sunny Isles Beach Commission and residents, and extended an invitation to visit Taiwan. Next year Mayor Lu and the City of Hengchun along with the government of Taiwan are preparing to have a cultural group to tour in the United States. Hopefully Gateway Park will be open and available to welcome their cultural performance. She presented gifts of friendship from the City of Hengchun along with a check in the amount of$1,500 towards a Park Bench in Gateway Park.' The Commission thanked Fang Oliver. JI 23 Summary Minutes:Regular City Commission Meeting October 15;2015 City of Sunny Isles Beach,Florida 13B. Dianne Collins said she has been working with some citizens of this community on behalf of tennis fans, tennis players, tennis professionals and visitors to the area to maintain and upgrade the tennis courts in Haulover Park in the new (Park redevelopment. As you may know the County has already scheduled the six (6) tennis courts to come out,two of them have already been removed. We are living in a world that is highly stressful and that anything we can do in our communities to maintain some level of peace, of decorum,that is done in large part by sports and tennis is the fastest growing sport in the world. It brings together families,people who can participate at any age,ethnicity,just like the Olympics do. She wrote a letter and received a thoughtful communication baclt from Jack Kardys the Manager of Miami-Dade County Parks. She read the letter into the record in response to his reasons for taking the tennis courts out of the Park. He pointed out 641 other public tennis courts within the surrounding area and her response was that they are to far if someone needs to walk or ride a bike. He said the tennis courts in Haulover were under- utilized, her response is there is no signage,and the restrooms were removed. She noted that the County is replacing the area of the six (6) tennis courts with an overflow parking area. She asked the Commission to support the tennis courts at Haulover Park. Mayor Scholl said he and City Manager Russo met with Jack Kardys about eight(8)months ago because the tennis issue has come up repeatedly and we had no objection to try tol work with the County to try to save the tennis courts. Basically the County said maybe we can put it on top of the parking garage. We have no influence with the County. The Skate Park we got under the bridge, which is a spot that they really didn't care about and it worked in the plan. Our neighboring communities lobbied for that and we got it approved. It is also State property,not County property. County Commissioner Sally Heyman has more influence and can make it happen. We don't have standing with them unlike the School Board which is an issue we just talked about. We are contributing money to build that school with standing. With the Park we don't have a lot of standing with them, we offered to contribute money to keep the tennis courts and they said thanks but no thanks. Commissioner Aelion said he spoke to Commissioner Heyman about it and she said they want what is best for the overall community. Public Speakers: Dianne Collins; Keith Oliver; Mayor Martin Packe; Vice Mayor Patricia Cohen; Michael Hart; Alan Collins; Keith Oliver thanked the Commission for revisiting this issue with Commissioner Heyman because he knows that she does have the greatest influence on it. He has spoken to her and she said that they are still in good shape and the fences are still in good shape. He has a petition that has been signed by over 90 signatures to keep the courts,and Mayor Scholl said we don't disagree that the courts could or should be saved but you are lobbying the wrong body. Go to Commissioner Heyman with the petition, go to Jack Kardys, and we will back him up but his point is that we don't have any influence. He wants him to focus his efforts where he will get a result. Keith Oliver said he has from the USTA that it will cost about $20,000 to get a new court, and between$4,000 and$8,000 to resurface courts. You would be looking at about $50,000 which is not a great amount of money to resurface the courts. He will bring that up with Commissioner Heyman,and maybe he and Dianne Collins can get an appointment with her. He said resident Fred Ho had also responded in a letter to Jack 24 Summary Minutes:Regular City Commission Meeting October 15,2015 City of Sunny Isles Beach,Florida Kardys and Mr. Oliver read it into the record endorsing the points that Dianne Collins had raised. Bal Harbor Village Mayor Martin Packe said their Council has gone on record as far as hopefully this can be overcome and maybe with some pressure we can get the tennis courts back into service. He has personally had many calls from their residents as they do not have a public tennis court. He said we can combine forces to support this. Bal Harbor Village • Vice Mayor Patricia Cohen noted there has not been signage there for ten(10)years,no one knows the tennis courts are there. 14. ADJOURNMENT Commissioner Aelion moved and Commissioner Levin seconded a motion to adjourn the meeting, and Mayor Scholl adjourned it at 8:50 p.m. :_Respectfully.submitted by: Approv by the City Commission on Nov. 19, 2015 k . `�� ;k A 'Jane Fl ines, MMC, City Clerk George/H. choll, Mayor .. fJ I 1; - is } • 25 Item Coversheet Page 1 of 1 4S '`N. City of Sunny Isles Beach -'\ 18070 Collins Avenue ( 0. Sunny Isles Beach,Florida 33160 • -.P •F c OP 00,,, (305)947-0606 City Hall ''o.v.p,'' (305)949-3113 Fax MEMORANDUM . TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo,City Manager FROM: Jane A. Hines, MMC,City Clerk DATE: 11/19/2015 RE: Summary Minutes for the October 15,2015 City Commission Meeting RECOMMENDATION: Attached for your consideration are the Summary Minutes for the Regular City Commission Meeting held on October 15, 2015. REASONS: N/A ATTACHMENTS: Description Summary Minutes Item Number:3.A. • http://surmyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1776 - 11/6/2015