HomeMy WebLinkAboutReso 2015-2469 RESOLUTION NO. 2015 - a.t4 (09
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AWARDING BID NO. 15-07-01 TO AND
ENTERING INTO AN AGREEMENT WITH STOCKTON MAINTENANCE
GROUP, INC. TO PROVIDE CITYWIDE CUSTODIAL SERVICES ON A
UNIT PRICE BASIS,IN AN AMOUNT NOT TO EXCEED TWO HUNDRED
EIGHTY-FIVE THOUSAND FORTY-FIVE DOLLARS AND FORTY CENTS
($285,045.40) DURING THE INITIAL TWO-YEAR TERM OF THIS
AGREEMENT WITH TWO(2)OPTIONS TO RENEW FOR ONE(1)YEAR
EACH, ATTACHED HERETO AS EXHIBIT "A"; RATIFYING AN
EMERGENCY PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED
SIX THOUSAND THREE HUNDRED EIGHTY-SIX DOLLARS($6,386.00);
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS,the City was in need of Citywide Custodial Services for its facilities,and issued
Bid No. 15-07-01 of which six (6) responses were received; and
WHEREAS,the proposal submitted by Stockton Maintenance Group,Inc. was determined
to be the lowest responsible, responsive bidder in response to Bid No. 15-07-01 for Citywide
Custodial Services; and
WHEREAS, due to emergency circumstances, the City engaged Stockton Maintenance
Group, Inc. on a temporary basis from October 12, 2015 through October 31, 2015, issuing a
Purchase Order in an amount not to exceed Six Thousand Three Hundred Eighty-Six Dollars
($6,386.00); and
WHEREAS, Stockton Maintenance Group,Inc. is qualified, willing and able to provide the
desired services on the terms and conditions set forth herein; and
WHEREAS, the City Commission desires to award Bid No. 15-07-01 to and enter into an
Agreement with Stockton Maintenance Group,Inc.,to provide Citywide Custodial Services on a unit
price basis, in an amount not to exceed Two Hundred Eighty-Five Thousand Forty-Five Dollars and
Forty Cents($285,045.40)during the initial two-year term of this Agreement with two(2)options to
renew for one (1) year each, attached hereto as Exhibit "A"; and to ratify the emergency Purchase
Order in the amount not to exceed Six Thousand Three Hundred Eighty-Six Dollars ($6,386.00).
NOW THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
R2015-Stockton Janitorial Srvs Agrnt Bid 15-07-01 Page 1 of 2
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Section 2. Award of Bid and Approval of Agreement, and Ratify Purchase Order. The City
Commission hereby awards Bid No. 15-07-01 to and approves the Agreement with Stockton
Maintenance Group,Inc.,to provide Citywide Custodial Services on a unit price basis,in an amount
not to exceed Two Hundred Eighty-Five Thousand Forty-Five Dollars and Forty Cents($285,045.40)
during the initial two-year term of this Agreement with two (2) options to renew for one (1) year
each,attached hereto as Exhibit"A". Ratifying the emergency Purchase Order for citywide custodial
services by Stockton Maintenance Group, Inc., in the amount not to exceed Six Thousand Three
Hundred Eighty-Six Dollars ($6,386.00).
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of October 2015.
■
' ' George choll, Mayor
ATTEST: •.. '.
' 1
s.- , 111W' • ,:h-' 1,A4.0
--.. Jane A. Hines`MMC, City Clerk
L ,
APPROV D AS TO FORM
AN D L i t • .UFFICIENCY:
A /An ---
/All
Hans O'inot, City Attorney
Moved by: 4c_e_.-
IN1duAlle-GkTTD
Seconded by: U t.J
Vote: -(7
Mayor Scholl 4Yes) (No)
Vice Mayor Gatto V(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman Yes) (No)
Commissioner Levin Yes) (No)
R2015-Stockton Janitorial Srvs Aemt Bid 15-07-01 Page 2 of 2
SUNNY'Sze
o- CITY OF SUNNY ISLES BEACH
JANITORIAL MAINTENANCE SERVICES AGREEMENT
L0 Y's 5 WITH STOCKTON MAINTENANCE GROUP INC.
CFTy
OF SUN
CONTRACT NO: C1516-005
THIS SERVICE AGREEMENT ("Agreement") made and entered into this Iplay of
O 2015, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida (hereinafter referred as to "City"), and
STOCKTON MAINTENANCE GROUP INC., a Florida corporation, authorized to do
business in the State of Florida (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, the City issued Invitation to Bid No. 15-07-01 for janitorial maintenance
services for all City facilities ("Services"); and
WHEREAS, the Contractor submitted a response thereto, a copy of which is attached
hereto as Exhibit "A" and incorporated herein by reference; and
WHEREAS, City staff has determined that Contractor is the lowest responsible,
responsive bidder in response to Invitation to Bid No. 15-07-01; and
WHEREAS, the City desires to award Invitation to Bid No. 15-07-01 and enter into this
Agreement with Contractor in an amount not to exceed Two Hundred Eighty-Five Thousand
Forty-Five Dollars and Forty-One Cents ($285,045.41) during the initial two year term of this
Agreement.
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1.1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
1.2. SERVICES. Contractor shall provide the Services, as more particularly described in the
contract documents referenced in Invitation to Bid No. 15-07-01, incorporated herein by
reference.
1.3. TERM. Subject to the provisions relating to the termination of this Agreement as
set forth hereunder, this Agreement shall be for an initial term of two (2) years with two (2)
options to renew for one (1) year each. The initial term of this Agreement shall commence on
November 1, 2015, and terminate two years thereafter, subject to the termination clause provided
herein. In the event both the City and Contractor agree to exercise the option(s) to renew,
Contractor agrees to charge an amount not to exceed One Hundred Forty-Two Thousand Five
Hundred Twenty-Two Dollars and Seventy Cents ($142,522.70) for each yearly renewal term.
V 47 P-
1.4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall
be in accordance with this Agreement and shall not exceed One Hundred Forty Two Thousand
Five Hundred Twenty Two Dollars and Seventy Cents ($142,522.70) per year during each year
of this Agreement, including any renewal terms. During the initial two year term, the total
amount shall not exceed Two Hundred Eighty Five Thousand Forty Five Dollars and Forty One
Cents ($285,045.41).
The City is not required to reimburse the Contractor for any services beyond the agreed upon
Compensation unless the services are authorized by amendment and approved as required by the
City's purchasing procedures. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Invitation to Bid No. 15-07-01 and attached Exhibit "A" and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act. The City will pay properly submitted Contractor invoices
within 30 (thirty) days of receipt, for completed and accepted deliveries or
specified services and/or goods, unless the City notifies the Contractor in writing
of the dispute, before the payment is due.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor. Contractor shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, !debt,
obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement. City shall pay Contractor only for Services actually performed. i
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 2
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1.5. AVAILABILITY OF FUNDS. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City Commission.
1.6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is i an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
1.7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen (1 5) calendar days.
1.8. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the
City, its officers, agents, and employees from, and against, any and all claims, actions, liabilities,
losses and expenses including, but not limited to, attorney's fees for personal, economic or
bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise
or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful
conduct of the Contractor, agents or other personal entity acting under Contractor's control in
connection with the Contractor's performance of Services pursuant to that Agreement and to that
extent the Contractor shall pay such claims and losses and shall pay all such costs and judgments
which may issue from any lawsuit arising from such claims and losses including wrongful
termination or allegations of discrimination or harassment, and shall pay all costs and attorneys'
fees expended by the City in defense of such claims and losses including appeals. The parties
agree that ten percent (10%) of the total compensation is a specific consideration from the City to
the Contractor for this indemnity.
1.9 INSURANCE. Contractor shall, at its own sole cost and expense, during the period of
any work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, Contractor's or employees, as more particularly set
forth below:
1
Comprehensive General liability insurance, including broad form
contractual liability coverage for all operations, including but not
limited to, Premises and Operations; Independent Contractors;
Products and Completed Operations Hazard; Broad Form Property
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 3 `; F7,
{ 1 1 ,'
Damage; with minimum limits coverage of One Million Dollars
($1,000,000) per occurrence.
Worker's compensation insurance at the statutory amount to apply
for all employees in compliance with the "Workers' Compensation
Law" of the State of Florida and all applicable federal laws. In
addition, the policy(ies) must include employers' Liability at the
statutory coverage amount. The Contractor shall further insure that
all of its Sub-Contractors maintain appropriate levels of worker's
compensation insurance.
Business Automobile Liability which shall include coverage for all
owned, non-owned and hired vehicles for minimum limits of not
less than One Million Dollars ($1,000,000) per occurrence
combined single limit for Bodily Injury Liability and Property
Damage Liability.
Such insurance shall not diminish Contractor's indemnification obligations hereunder. The
insurance policy shall be issued by such company, in such forms and with such limits of liability
and deductibles as are acceptable to the City and shall be endorsed to be primary over any
insurance, which the City may maintain. Prior to the execution of this Agreement, and at any
time upon request, Contractor shall furnish to the City certificates of insurance evidencing the
minimum required coverage and appropriately endorsed for contractual liability with the: City
named as an additional insured. All policies shall contain a waiver of subrogation endorsement.
All policies and certificates shall be in forms and issued by insurance companies acceptable to
the City's Risk Management Department. All insurance policies and certificates of insurance
shall provide that the policies may not be canceled or altered without thirty (30) calendar;days
prior to written notice to the City's Risk Management Department. The City reserves the right
from time to time to change the insurance coverage and limits of liability required to be
maintained by Contractor hereunder.
1.10 PAYMENT AND PERFORMANCE BOND. The Contractor shall be required to
furnish a performance and payment bond in the amount of 100% of the compensation amount of
this Agreement during each year Services are performed. The payment bond shall secure and
guarantee payment of all persons performing labor or providing materials for the services
rendered under this Agreement. The performance bond shall secure and guarantee Contractor's
faithful performance of this Agreement. 1
f
1.11. TERMINATION.
A. If, through any cause within the reasonable control the Contractor shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this Agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Contractor of its violation of the particular terms of the agreement and grant Contractor ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 4
6 J _J
(i.) In the event of termination, all finished and unfinished documents, data and''other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination. In the event of such termination, the
City shall not be responsible for any other form of compensation, including but
not limited to the unexpired, remaining term of the Agreement.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Contractor and the City may reasonably withhold payments to Contractor for the
purposes of set-off until such time as the exact amount of damages due the City
from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by giving
written notice to Contractor which shall become effective ten (10) days following receipt by
Contractor. The terms of Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
1
1.12. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and;their
respective attorneys' fees as may be determined by the court on confirmation.
1.13. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
1.14. BACKGROUND CHECK. A criminal background check will be required for any
employee of the Contractor performing janitorial services at City facilities under this Agreement.
The Contractor shall be required to perform the criminal background check at their own sole cost
and expense. The Contractor shall be responsible for strictly following the requirements seti forth
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 5 a't
V1/4..) 1 ,.,1
in Section 2.11 of Invitation to Bid No. 15-07-01. The Contractor shall provide sufficient proof
to the City that they performed criminal background checks on all employees designated to work
at the City facilities. The Contractor shall further provide sufficient proof that no employee
designated to work at City facilities has a criminal felony conviction. The Contractor shall
ensure that only their properly designated employees listed with the City Manager be permitted
on City premises. In the event the designated employees are removed by the Contractor, the
Contractor shall immediately notify the City Manager.
1.15. NOTICES: All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Ph: 305-792-1731 Sunny Isles Beach, Florida 33160
Ph: 305-792-1702
If to the Contractor: Douglas S. Riordan, President
Stockton Maintenance Group Inc.
1975 Sansburys Way
Ste. 116
West Palm Beach, Florida 33411
1.16. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida. Venue shall be in Miami-Dade aunty,
Florida.
1.17. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
1.18. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086 The
Contractor will not discriminate against any employee or applicant for employment because of
race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor willl take
affirmative action to insure that all employment practices are free from such discrimination.
C1516-005 STOCKTON MAINTENANCE GROUP INC.AGREEMENT 6 4
s
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this ;non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 1708),
which prohibits discrimination against the handicapped in any Federally assisted program.
1.19. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the Services. I The
Contractor further covenants that in the performance of this Agreement, no person having any
such interest shall knowingly be employed by the Contractor. No member of, or delegate to the
Congress of the United States shall be admitted to any share or part of this Agreement or to any
benefits arising there from.
1.20. CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document.
1.21. ENTIRE AGREEMENT. This Agreement as well as the terms and conditions setlforth
in Invitation to Bid No. 15-07-01, which are expressly incorporated herein by reference, contain
the entire agreement of the parties, and may be amended, waived, changed, modified, extended
or rescinded only by a writing signed by the party against whom any such amendment, waiver,
change, modification, extension and/or rescission is sought.
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 7
•fi
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written above.
WITNESS: STOCKTON MAINTENANCE GROUP,
INC.
Or / . ', /
' — BY
2.4Ae- A r9 - Q.L.- Doug -----. Riordan, President
Print Name
ATTEST:- ..'• CITY 0 . ISLES BEACH
tA.4,..4.A...)
Jane A. Hine- MMC; 'ity Clerk Geor_e H. Scholl, Mayor
• �; q A ' > APPROVED AS TO FORM AND
• LEGAL SUF ICIENCY
BY: Ark
fans Minot, `i ity Attorney
•
C1516-005 STOCKTON MAINTENANCE GROUP INC. AGREEMENT 8
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® OF SUN
INVITATION TO BID # 15-07-01
CITYWIDE CUSTODIAL SERVICES
® CITY OF SUNNY ISLES BEACH, FLORIDA -
® PREPARED BY
® MICHAEL WOODSON S . P:US ` U ? 151
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® SENIOR ACCOUNT MANAGER OtceoCeGtyCi `c
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® STOCKTON MAINTENANCE GROUP
® 1975 SANSBURY'S WAY SUITE 3116
0 WEST PALM BEACH FLORIDA, 33411
0 561-684-8922
561-578-2018ce11
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® '
® 1B
® Exhibit "A"
= CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
y Sunny Isles Beach, Florida 33160 �s''�"r'jit
305.947.0606 �o Qt ;.; e•
. www.sibll.net ' ' P • '+,
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0 TO: INVITATION TO BID
® City of Sunny Isles Beach SECTION 6
® City Clerk BID SUBMITTAL FORMS OPENING: /06/ 015
18070 Collins Avenue
08/06/2015
® Sunny Isles Beach, FL 33160 .
® PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
® NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
0 less all taxes. Tax Exemption Certificate furnished upon request.
0 •
® Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of
Andrew]. Rozwadowski 07/09/2015 Pages 42 through 45
1
® Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
0 Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
® incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publidy opened for furnishing the
® supplies or services described in the accompanying Bid Submittal Requirement.
® 17B No. 15-07-01
® CITYWIDE CUSTODIAL SERVICES
e A Bid Deposit in the amount of 5%of the total amount of the bid shall accompany all bids
0 A Performance Bond in the amount of 100% of the total amount of the bid will be required upon
® execution of the contract by the successful bidder and City of Sunny Isles Beach
5 Procurement Agent: Finn Name:
Andrews. Rozwadowski
® Stockton Maintenance Group
® Commodity Coders): '
® RETURN ONE ORIGINAL AND FOUR(4)COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
0
0 FAILURE TO SIGN PAGE 45 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE S 1 IQ
® City of Sunny Isles Beach I Invitation to Bid No. 15-07-01 42
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
305.947.0606 c _
--- www.sibII.net u(1411. 1 r `_'f-
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® SECTION 6
® BID SUBMITTAL FOR:
® ACKNOWLEDGEMENT OF ADDENDA
0
A
® INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
® PART I:
® LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
®
07/31/15
Addendum #1, Dated
® Addendum #2, Dated
Addendum#3, Dated
Addendum #4, Dated
® Addendum#5, Dated
® Addendum#6, Dated
Addendum#7, Dated
® Addendum#8, Dated
® PART II:
® ❑ NO ADDENDUM WAS RECEIVED.IN CONNECTION WITH THIS BID
® FIRM NAME: Stockton Maintenance Group
AUTHORIZED SIGNATU'1��A DATE: 8-V -7�
• TITLE OF OFFICER:
President
City of Sunny Isles Beach I Invitation to Bid No. 15-07-01 43
A ,
1
.1 CITY OF SUNNY ISLES BEACH
. . 1 8070 Collins Avenue
Sunny Isles Beach, Florida 33160 , ti,,K"'"<_
..,- 060b 4.1
,j 305.947.
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® Firm Name:
0 Stockton Maintenance Group i
0 Street Address:
0 1975 Sansbury's Way Suite #116 West Palm Beach Fl 33411
® Mailing Address (if different):
® Telephone No. 561-684-8922 Fax No. 561-684-9793 •
Email Address: mwoodson @stocktonmaintenance.com FEIN No. 5 ±)/L/1/1/2/2_/ 3
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0 *"By signing this document the bidder agrees to all Terms
0 Signature: •
® /� 1
® (Signature of authorized agent)
0 Print Name: Doug Riordan
® Title: President
® THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
® BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
® NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
® PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
® BIDDER TO THE TERMS OF ITS OFFER.
/®
® ti
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® City of Sunny Isles Beach I Invitation to Bid No. 15-07-01 4S
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) ,, ; CITY OF SUNNY ISLES BEACH
. " 18070 Collins Avenue ! -
Sunny Isles Beach, Florida 33160 : ��r"Y+��,f.
305.947.0606-__-_._ wwvr.si6tl.net 5t,c,,,ILt1^,
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S City of Sunny Isles Beach I Invitation to Bid No. 15-07-01 46
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® JµrtY eYr •
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`S � J
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�_ �� NON — COLLUSION AFFIDAVIT
v li `e,_ tY
® '. ` '`-i ..1. City of Sunny Isles Beach
®
18,070 1;ollins Avenue
tiI il•�• O'° " Sunny Isles Beach,FL 33160
® c'''o. se Telephone:(305)947-0606 Fax:(305)949-3113
• STATE OF FLORIDA )
• COUNTY OF Palm Beach) )
® The undersigned being first duly sworn as provided by law,deposes,and says:
O This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
® relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid.
® The undersigned is authorized to make this Affidavit on behalf of,
0 Stockton Maintenance Group
® (Name of Corporation,Partnership,Individual,etc.) •
® a Corporation formed under the laws of Florida
® (Type of Business) (State)
® of which he is Sole Owner / President
® (Sole Owner,Partner,President,etc.)
® Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
® undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City,also that no head of any
department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein.
® This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired,
• connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person,firm or
corporation, shall refrain from Bidding,and has not in any manner,directly or indirectly,sought by agreement or collusion,or communication
• or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
• 10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or
to any member or a•-• :ereof.
(11 400111011k/OP.
® •ug Riordan Sole Owner / President
0 AFFIANT'S NAME AFFIANT'S TITLE
• TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this day of �7�..,..a-Z ,200'-4
• Personally Known xx or Produced Identification ,
Type of identification
® (Affix seal here) o-,,,e,V.m- =yvt.-vvr�+rfP+
EL AINE MOSCfL':fI )
w CoMMISSI0?:8EEiiCi 50 / NOTARY PUBLIC(name printed or typed)
® `
,., txr:?FS:mar:II 01.2616
t.�G:iOS/1AY n i+aa!niisa+Arxe.i::
t .. t,y
® BECEVaER28.2010
® L 1
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• 1 of 10
® t V --N fF f® c
)c-■ PUBLIC ENTITY CRIMES
aCity of Sunny Isles Beach
® '';":7--,E-61:•`°.. 18070 Collins Avenue
`. +� Sunny Isles Beach,Ft. 33160
® svr ~'' Telephone:(305)947.0606 Fax:(305)949-3113
® SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
® FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
® PUBLIC ENTITY CRIMES
® Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
® Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
® real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
® Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
0 the convicted vendor list".
® THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
® OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
•
® 11.1. This sworn statement is submitted to City of Sunny Isles Beach
by Doug Riordan Sole owner / President
® tpnnt Indio dual s name and uilet
for Stockton Maintenance Group
® tpnnt name of entity subnn::mg sworn scacememl
0 whose business address is:
1975 Sansbury's Way Suite #116 West Palm Beach FL 33411
0
® and (if applicable) its Federal Employer Identification number(FEIN)is 65-0529033 .
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
® statement: .)
® 11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
® violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
® United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
® public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations
® 11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
® federal or state trail court of record relating to charges brought by indictment or information after July 1,
® 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
® 11.4. I understand that an "affiliate"as defined in Para. 287.133(1)(a), Florida Statutes, means:
® a.) predecessor or successor of a person convicted of a public entity crime; or•
® b.) Any entity under the control of any natural person who is active in the management of the entity
® and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
® the management of an affiliate. The ownership by one person of shares constituting a'controlling
interest in another person, or a pooling of equipment or income among persons when not for fair�� ‘
® DECEMBER 28,2010 2 of 10
■
0 market value under an arm's length agreement, shall be a prime facie case that one person
0 controls another person. A person who knowingly enters into a joint venture with a person who
® has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate. i
0 11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
® person or entity organized under the laws of any state or of the United States with the legal power to
® enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business w th a public
® entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
® employees, members, and agents who are active in management of any entity.
® 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
""
0 Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
0 shareholders, employees, members, or agents who are active in the management of the entity, nor any
• affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
® 1989.
® The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
® affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
® 1989.
0 The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
® affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
p 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
® Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
® State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
0 convicted vendor list. (Attach a copy of the final order.)
® I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
® PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN;WHICH IT IS FILED. I
® ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
® A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017,1 FLORIDA
O STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
® BIY:i0100-.:f■
® (Signatur- ;
Doug Riordan
® (Printed Name)
6 Sole Owner / President
(Title) '
:-----Sworn to and--511. 3i before me this /' day of ,Act�,,,a.2t , 20/s , by
® �o uC la si .c o A^-) (
® (AFFIX NOTARY STAMP HERE)
IAA _ .�Ai
m : ,>'.• ELAINE MOSCHE:='I'I Signature: Notary Public—State of Florida
1(A \rY COS... IOK 4 EE1lines
`X17.. '�!sr.h01_`016 Print or Type Commissioned Name
a:.w:.srvr n r�noy:Xx=Ana.cc.s yP
0 Personally Known OR Produced Identification
Type of Identification Produced r `'
® L'''. '. ',
tims998 3 of 10 ■.�
® 1
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® O�s\$N Y t,,,
® EQUAL OPPORTUNITY /
® V , • AFFIRMATIVE ACTION
'1'.7T6-`` �� City of Sunny Isles Beach
e'' � 18070 Collins Avenue
Sunny Isles Beach,FL 33160
Telephone:(305)947-0606 Fax:(305)949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
® The contractors and all subcontractors hereby agree to a commitment to the principles and
® practices of equal opportunity in employment and to comply with the letter and spirit of
0 federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
® belief.
Signed:
Title: Sole Owner / President
® Firm: Stockton Maintenance Group
0 Address: 1975 Sansbury's Way Suite p116
West Palm Beach Florida, 33411
0
0
0
•
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® 4 kw
DECEMBER 28.2010 4 of 10
® O�SJNNY.S�Fr).T.,® �_� CONFLICT OF INTEREST
® V i i .� :� : City of Sunny Isles Beach
O - -4-= , . ,ar 18070 Collins Avenue
", ''• r i o•S Sunny Isles Beach,FL 33160
® e", ,.'"- Telephone:(305)947-0606 Fax:(305)949-3113
® CONFLICT OF INTEREST STATEMENT
8 The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer,director, partner,associate or agent who is also an officer or employee of the
® City of Sunny Isles Beach or its agencies.
® STATE OF FLORIDA
COUNTY OF Palm Beach
® BEFORE ME, the undersigned authority, personally appeared bit i74_45 S. / 1O.264i , who was duly sworn,
0 deposes, and states:
® 18.1. I am the Sole Owner / President of
® Stockton Maintenance Group with a local office in Palm Beach and principal office in
Palm Beach
® 18.2. The above named entity is submitting-a Bid for the City of Sunny Isles Beach, Bid No. i5-07-0 f described
® as: 6afteleeepe-Meirrterrance-Serriees&rhe Affiant has made diligent inquiry and provides the information contained in this
® Affidavit based upon his own knowledge. City wide Custodial Services
0 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project. •
0 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
® any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
® execution of the Contract for this project.
0 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
® participation in contract letting by any local, State,or Federal Agency.
® 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients,contracts,or property interests for this project.
0 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or
0 actively seeking an elected position with the City of Sunny Isles Beach.
® 18.8 I certify that no member of the entity's ownership or management,or staff has a vested interest in any aspect of the City
® of Sunny Isles Beach.
8 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach. i 5
III Da i of V G- 5 T , 2018'
® Doug Riordan, President
® AF ANT Print or Type Name and Title
Sworn to and subscribed before me this 4/ day of `._c ,.....d-Z ,20
ec� Personally Known OR
® O Produced Identification ;Type of Id Mi ication
NOTARY PUBLIC STATE OF FLORIDA C.® ELAINE MOSCHEI.1 i
/
MY COMMISSION d 1.2 0163'z
i "iC
® •ati 1 41-A,t r,Navy nines Mee.:c.t "
® 5of 10 `
® DECEUxER 28.2010
•
•
• = -:- DISPUTE DISCLOSURE
? r n
• i Vt 1' _
\ City of Sunny Isles Beach
• -•.\ 18070 Collins Avenue
h� - p,-
s. '•«o"� +• Sunny Isles Beach.FL 33160
® c'''o. s v s''o Telephone:(305)947-0606 Fax:(305)949-3113
•
• DISPUTE DISCLOSURE FORM
0 Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please
• explain in the space provided, or on a separate sheet attached to this form.
O i
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
• Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
•
• YES NO ""
•
• 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
• years?
• YES NO ""
• .
• 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
• or litigation in the past five (5) years that is related to the services your firm provides in the regular ourse of
business?
• YES NO " If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
• monetary amounts of extended contract time involved.
. •
® I hereby certify that all statements made are true and agree and understand that any misstatement or
• misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach. /� 1�
• Stockton Maintenance Group 7S 7`�J
• Firm Date ,
• ` V■10-.- Doug Riordan Sole owner / President
• Authorized Signature Print or Type Name and Title
•
•
•
•
•
•
•
•
• DEGEIMER 28.2010 . 6 of 10
0
® ♦V TINY ij, i
�' ..� ANTI - KICKBACK
v - z
® - : City of Sunny Isles Beach
® '= *' 18070 Collins Avenue
%��''• .10`�� �' Sunny Isles Beach,FL 33160
® ''o, /M ..‘e Telephone:(305)447.0606 Fax:(305)949-3113 I
® ANTI-KICKBACK AFFIDAVIT '
® STATE OF FLORIDA ) '
0 )
COUNTY OF Palm Beach )
® I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
® will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
0 commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
® _�
By: Doug Riordan
BTitle: Sole Owner / President
® /The foregoing instrument as acknowle�ed before me this , day of
�/—� .0 , 20/ .--, by was
s 1 1`� '•o.0 D A ,.- [name
® of /person], as President / Sole Owner [type of authority], for
® Stockton Maintenance Group [name of party on behalf of whom instrument was
0 executed].
® '
O AFFIX NOTARY STAMP HERE:
-9:ri lt• - V: tiOSC}E tir /Notary ublic — State of Florida •
• MY COME tS►OSC t i. rY
MY cosi�!1ss;ox s EE1;v,9
® 5 EX':•�.ts:M.--101.2016 C
' 17T/TY l Nnav,'h= .Ca
Print or Type Commissioned Name
• 0
®
® �
Personally Known OR Produced Identification
Type of Identification Produced
®
® a
® DECEMBER 28.2010 7 of 10
0
0 Attachment C
• SCHEDULE OF VALUES
FACILITIES MONTHLY COST ANNUAL COST
1.Government Center $5,592.84 X 12= $67,114.08
• (Approx.54,000 Sq.Ft.) i
2.Pelican Community Park 5 3,516.17 X 12= $42,194.04
Community Center and Gymnasium •
• (Approx.25,600 Sq.Ft.)
3.Public Works Modular $400.97 X 12= S 4.811.64
® (Approx.1,000 Sq.Ft.)
® A
Total of Items 1 through 3: $9.509.93 5 114,119.t6
• Annual Cost
0 SUPPLIES PROPOSED SOLUTION MONTHLY COST
• 4.Paper Towels Refills for Bathroom VeSoria bay $215.84
5.Toilet Paper Refills for Bathrooms Victoria Bay 2 ply 129.15
•
6.Toilet Paper Refills for 4th Floor Georgia Panic Preference $20.62
• 7.Trash Bag Refills for Bathroom Victoria bay 5 21.87
® C
® Total of Supplies Items 4 through 7: $387.48
C D A + D E
$384.48 X 12 = $4.649.76 5 114,119.16 + $4,649.76 =$118,768.92
• Annual Cost Total Cost per Year A+D
® E
Total Cost of Contract(2)Two Years(E X 2)$118,768.92 X 2= $237.537.84
As such the Contractor shall furnish all labor,materials,equipment,tools,superintendence and services necessary to provide
• complete Custodial Services .
® PROPOSED CHEMICALS PROPOSED SOLUTION Cost per Unit
® Carpet Stain Removal Kit Renown carpet spotting $70.70 per kit
• Floor Finish Stripper 3M TNF low odor Stripper 22H $168.07 per case of six I
Concentrated Synthetic Neutral Detergent Stride Neutral Cleaner 5 21.os per case of tour
• Quaternary Ammonium Germicidal Detergent Citrus Oust 64 Disinfectant Cleaner $36.80 per case of four
Stainless Steel Cleaner WOW,wipes $34.42 per case of six
iLotion-type Cleanser Renown lotion hand soap $22.45 per case of four
® Glass Cleaner Glance $39.20 per case or two
Bowl Cleaner Crew $33.13 per case of 12
0 Water-Emulsion Type Concrete and Terrazzo Sealer Terra Glaze,Straight Seal $81.70,110.26 per 5 gallon
® Graffiti Remover gra ti and vandal mark remover $8640 per case of 12
Carpet Shampoo Concentrate Extraction II $33.25 per case of four
® Metal-Link Polymer Floor Finish Arnptify Floor finish $80.58 per case per 5 gallon
® OPTIONAL SERVICES
Shampooing: $0.115 per Sq.Ft.
® Strip/Wax/Buff Tile Flooring: $.035 per Sq.Ft.
O Porter or Janitor,Regular Rate $ 12.42 per Hour
Nights/Holidays Rate $ 12.42 r 18.63 per Hour
® Exterior Window Cleaning:Government Center $a 435.00 per cleaning
® NOTE:The quantities shown in this bid form are estimates only!They may vary significantly from the actual quantities ordered by the City.
Payments shall be for the units ordered,placed,and accepted by the City.The Bidder,by signing this Bid Form and Contrac,fully
O acknowledges that he/she will receive no additional compensation(no overhead,no anticipated profits,etc.)other than the bid unit price of
® the items times the number of items authorized,ordered,placed,and accepted by the City.The funding for this and all projects'is based on
the availabity of funds at the time of awarding the contract. �u f fi
• 1 0 F D
0
0
vNr i
moo' _�?' BID BOND
® ,,
V ).
® .�\�`. - -X_.-'_.. . City of Sunny Isles Beach
, U` 18070 Collins Avenue
_ �f=® '• i o*.
Sunny Isles Beach,FL 33160
''o. 1V,"' Telephone:(305)947-0606 Fax(305)949-3113 Executed in 1 Counterpart
® ,
® STATE OF FLORIDA )
® COUNTY OF ) )
® KNOW ALL MEN BY THESE PRESENTS, that we, Stockton Maintenance Group, Inc. as Piindpal, and
International Fidelity Insurance Company , as Surety, are held and firmly bound unto the City of Sunny Isles
® Beach, a municipal corporation of the State of Florida in the sum of Five Percent of Amount Bid Dollars (S —5%--- _), lawful
money of the United States, for the payment of which sum well and truly to be made,we bind ourselves,our heirs,executors!administrators
® and successors jointly and severally,firmly by these presents.
® THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated,
8/6/2015 20.10 for:
® ITB-15-07-01,Janitorial Services- Sunny Isles Beach Government Center
® WHEREAS,it was a condition precedent to the submission of said Bid that a cashiers check or Bid Bond in the amount of five percent(5%)of
® the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with
the City for the performance of said Contract,within ten(10)consecutive calendar days after written notice having been given of the Award of
the Contract. i
e NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written
notice of such acceptance,enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond,satisfactory
® to the City,each in an amount equal to one hundred percent(100%)of the Contract Price,and provides all required Certificates of Insurance,
then this obligation shall be void;otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beachland the Surety
® herein agrees to pay said sum immediately,upon demand of the City,in good and lawful money of the United States of America,as liquidated
damages for failure thereof of said Principal.
® IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this 6th day
e of August 20 15 the name and the corporate seal of each corporate party being hereto affixed andlthese presents
being duly signed by its undersigned representative.
® DOCUMENT CONTINUES ON NEXT PAGE
® _ `_---
N P- `:i•i jt^{`• ' t• Ma'. .n - e oup, Inc.
® ridividuaf cr''n'sstiip Principa- Affix Corporate Seal
® '1975 Sans unis:Way, Ste 116
® " `Business Address`
® West Palm Beach, FL 33411
City,State,and Zip Code
®
561-684-8922
® Business Telephone Business Facsimile
® ATTEST: • p .
tntemational•Fidelity Insurance Company ,___._�_
®
4116
0 41111'i' ,-: -.(Corporate Surety)' [/
-•
_ /
el - 'Impress G3rpora'-a'See!
-. Don Bramlage
® '' _ .-- :T': IMPORTANT Attorney-In-Fact& Fl Lic. R= .Agent
® ��•_ Inquiries: 386-898-0507
'Su_rety comparies�.xeciiting bonds must appear on the Treasury Department's most current list(circular 570 as amen.•• .-_ • . thorized
® to transact•busiess rn the State of Florida.
® f; t
�
DECEMBER 28,2010 8 of 10 tJ
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0 008301 ---,,----- _-- - --- -- - _-__ ---•f_ -
® Business Tax_ -;Receipt'.: _ -- .
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® iF_Miami=Dade County,..'s...State of .Florida
`
THIS IS NOT'A•BILL•- DO NOT PAY ' '•' ;' i
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• ,.6274583 . - l
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• 4,BUSINESS NAME/LOCATION, - RECEIPT NO - •
1'STOCKTONMAINTENANCEGROUR:INC • "RENEWAL EXPIRES'. '
® SEPTEMBER 30 2015..
BUS IN DADE,Co - 6540125 Must be displayed at place of business I
® t:b0ING
MIAMI:FL 33000 Pursuant to County Code _
Chapter BA-Art:9&10 j I •I({(
OWNER_ ` �1f. SEC.TYPE OF BUSINESS „ 1'!' ` i il
® _i �'
i I PAYMENT RECEIVED
® SfOCKTON'MAINTENANCE GROUP INC. SERVICE`BUSINESS . l !
- ' „,,,,213 -� r ( �BY TAX COLLECTOR '
Employees) 10 I i i•-.1 }. : :—'4-- .+ <
411/ 1' . l 1 f / i ; ' ' 575.00 07/18/2014 \i
+ 1 i �. , CHECK21_—`14-026927
! � 1 r .
® This Local Business Tax Receipt only confirms payment of the Local Business Tax.The Receipt is not a license. ({
V permit,or'a certification of the holder's qualifications,to do business. Holder must cemply with any governmental
O ,/ /or nongovernmental regulatory laws and requirements which apply to the business--" + •, 1
I. + I '
"'-Th`e RECEIPT NO.above must be displayed on all commercial vehicles-Miami-Dade Coda Sec ea-276. /
0 1 For more information,visit www.miamidademovAaxeol lector__._
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0 ACCORD.. CERTIFICATE OF LIABILITY INSURANCE DATE I 04:30/14 Y)
® THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
0 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
® ` REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. tf SUBROGATION IS WANED,subject to
0 the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
® PRaOt}CEA Phone:561.683-8383 wag, ' Jaclyn Catania I •
P 0 Box INSURANCE 220537 Fax:561 6B4 5995 .E,�661-721-1289 I taU1c,No 561.6645995 _
® West Palm Beach,FL 33422 AboREss,jcatania @slatonrlskservices.com
® Richard Neyman,Jr.
I1 URER/SI AFFORDING COVERAGE MAC 0
asURERA:Charter Oaks Fire Ins.Co. 25615
0 =um Stockton Maintenance Group Inc INSURER a:Travelers P&C Co.of America - 25674
® Stockton Realty&Leasing Inc ws<IRETrc.ICW Group,Inc.
1975 Sansbury Way,Suite 116
West Palm Beach,FL 33411 ursuRERo:Federal Insurance Company 20281
0 INSURER E:
INSURER F:
® COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
® THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THEIPOtICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTI}(RESPECT ITO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
®
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I
I,NSR SUaTi' POUCY EFF I POLICY FCP
® LTR I TYPE of DOSUR.U1C£ _Pin PAM POLICY PAMPER IMY,O OIYYYYI ILLM/p OrYYYY) =TS
IGENLRALUA1T.JTY EACH OCCURRENCE 3I 1,000,000
-DAN AGE TO TIEFTTO
A I X caolERtIALGENER�AL LUUarrY 560-3207R925 10/31/13 10/31!14 PRE ISESLEsmarreme), S I 300,000
® I ICIAACS.WDE L^-I OCCUR LSD EAR(Aric Person) s 10,000
PERSONAL&Aar LMJURY s 1;000,000
® I GENERAL AGGREGATE s 2,000,000
GENL AGGREGATE LaVT APPLES PER PRODUCTS-COIBrOP AGG S 2,000,000
® I POLICY El ha 17 L.00 _ I S
A1005ILE UA611TY I 9 NGE pun' $ 1,000,000
®
A , X I Asy Aaro 810.3207R925 10/31113 10/31/14 BGOILY wnmY(Per pr,) $
® �—'ALL OWNS) i BOOSY IxAa2Y(Ptr. 1) S
_ AUTOS ruloiN ED PROPERTY
® I X HIRED AUTOS I X AUTOS i TPr ecc4a II s .
s
® x uuooa N A MR x oca EACH OCCURRENCE s 5,000,000
B I ID:CESSUA9 C$.5 E CUP-3207F1925 10/31113 10131114 AGGREGATE s 5,000,000
® DED I I RETENTION 1 I s
INOIOCERS COMPENSATION
X TWRnTr1TY S I 0ETL.-
AND EYR.OYERST maim,®
C ANY F4iOPRrcTcRPARTIERF.JECUTIVE YQINrA� WFL-5024878 10131113 10131/14 ELEACHACCDE.NT 3 500,00 1
® OFRdFRATEMETADICLUDED7
(120n4a2aY m NH) I EL DISEASE-EA EMPLOYEE s 500,000
E ?TXIN'O O
lo£BCRIPT}oN or OPERATIONS a,+c. I ,J=L DISEASE-POLICY LIMIT s 500,000
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0 D rme 8208-7046 10/31113 10/31/14 Fidelity ' 5,000,000
® ocsommoN Or OPERATioxa r LOCATIONS I VEHICLES(A:tsdr ACORD 101.ACCUasal Rumens eeer6,us,v.v.'Pitch is req IrW)
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O. CERTIFICATE HOLDER CANCELLATION I
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SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE OEUVERED IN
®
proof of coverage ACCORDANCE WITH THE POUCY PROVISIONS.
® AUTHORIZED REPRESENTATIVE
0 Pieg4-- -
® ®1988.2010 ACORD CORPORATION. All rights reserved., c
® ACORD 25(2010tos) The ACORD name and logo are registered marks of ACORD I L; ,� . ,,
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® Executive Summary
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_ -_. Stockton Maintenance Group, (SMG) was
- - :, ,{. incorporated in 1994 by its founder Douglas
® i . : : Riordan. SMG has grown into the regional
•V
y:- . -]" leader providing quality facility services such
® _?..: - -_a •'- - `'' as janitorial and maintenance services. SMG
®
' f.is- � . -- ,' q. .
t ._ -..' has a very diverse customer base providing
c services to financial institutions, governmental
® _ . I locations and highly secure locations,
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.4r` I i�• (V ' eur ., 1 � ' .. (Airports, Schools. Government facilities and
e : -• -" _- - _` .� . •; A_a _ Health Departments).•
iii.-; {' L. SMG is quality orientated. We spend more
. . - time and effort on management and
supervision than most companies in the industry. We believe this is the greatest difference between
0 our company and others. We pride ourselves on our quick same-day response to request, concerns or
® emergencies that may arise. Our company wide complaint ratio averages less than 2%. This means
® 98%+ of our customers are satisfied week after week! Issues are resolved right away, without excuses.
® SMG has over nineteen years of experience in the maintenance industry in the South Florida area and
® is properly bonded, licensed (CBC #1258269) and insured. We are a regional, medium size company
® with just over $7.2 million (year ending 2013) in sales (and over 300 employees). Our anticipated
annual sales volume at the end of 2014 is over $8.0 million (with over 450 employees). We provide
® Janitorial and Maintenance (preventive maintenance and repair, skilled labor, plumbing,I carpentry,
0 electrician, etc... and unskilled labor — general maintenance) services to a large number of facilities
0 throughout the State of Florida. We are a financially viable company with the working capital and
® other resources to easily undertake any increase in demand for our services. We are also familiar with
businesses that require a_"higher' level of service. Nightly, we service over 450 different office
® buildings, bank branches, headquarters buildings, commercial facilities, retail facilities, etc.... A
® background check is performed on all potential SMG employees...
0 SMG specializes in restoration work for carpet, upholstery, grout, marble and stone, awnings,
• (provider of...) and regularly engages in contract services; carpet cleaning, strip and/or scrub and wax
® floors. We utilize environmentally safe chemicals and equipment that are proven
® to work well and take pride, in the fact, that we act responsibly towards the environment and our
employee's well-being. SMG maintains trained fabric cleaning crews and hard flooring service crews.
0 We reinvest a significant portion of our profits in the research and development of new methods,
O chemicals and processes training of our, trainers, upper management, supervisors, and front line
® personnel.
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® CITY WIDE CUSTODIAL SERVICE. SUNNY ILSES BEACH FLORIDA
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Stockton Maintenance Group is a company driven by client satisfaction, achieved by exceeding
® client expectations with a high consistency of quality work while maintaining strong personal
relationships with our clients. Hard work and innovation sparked by the best technology for our
® industry allows us to deliver the most to our clients while being able to charge a reasonableifee for our
services.
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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® References
® Client: PNC Bank
® Facilities Serviced: All Branches and Administrative Facilities in Palm Beach. Collier,
® Martin, St Lucie, Indian River, Brevard. Osceola. Lake and Orange
Counties
® Contact Person: Jimmy McCurter, Facilities Manager
® Email address: jimmie.mccurter @pnc.com
® Phone: Mobile 772-216-i 391 Fax (772) 467-4764
Square Footage: 800,000 SF (120 locations)
® Annual Value: $950,000
® Description: Janitorial Services since 1995 and 2001 (Previously Harbor Federal
® Bank and Fidelity Federal Bank)
Client: Wells Fargo Bank
0 Facilities Serviced: Branches and Administrative Facilities in Indian River, St Lu ie, Martin.
® Palm Beach, Sarasota, Broward, Collier, Lee, Highlands, Charlotte, and
® Miami Dade Counties
Contact Person: Bart Cunningham. Property Manager
® Email address: bart.cunningham @wellsfargo.com
® Telephone Number: Phone 954-868-6766
Square Footage: 1,100,000 SF
® Annual Value: $1.3 Million
® Services Provided: Janitorial since 2002
8 Client: Martin County, FL
0 Facility Serviced: All Government Facilities
Contact Person: Harold Markey, General Services Director
0 Email address: hmarkey @martin.fl.us or
® Renee Boykin: rboykin @martin.fl.us (Admin Assistant to General Services Director)
® Telephone number: (772) 221-1486
® . Square Footage: 600,000 SF
Annual Value: $550.000/year
® Description: We have provided all Janitorial services since 03/15/2010
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A Client: Palm Beach County, FL
® Facilities Serviced: North & West County Lots
0 Contact Person: Amanda L. Ray Purchasing Agent
® Telephone Numbers: office (561) 561-616-6831 fax (561)233-2002
Square Footage: 2,350,000 SF
® Annual Value: $2.5 million
0 Services Provided: Janitorial ( ) since 9/01/2006. In September
® 2012 SMG was awarded $2.5 million annual contract of 2.35 million
8 square feet with PBC, an increase of 1.2 million square feet.
0 CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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® Client: Comcast
® Facility Serviced: Facilities in St Lucie, Palm Beach. Broward, and Miami Dade Counties
O (Monroe County facilities projected August 2014)
Contact Person: Carlos Curbelo
® Facilities Manaeer
Email address: carlos_curbelo @cable.comcast.com
Phone 305-970-9059
® Square.Footage 450,000 SF
Services: Janitorial since 2002
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® CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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® Bank References
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® PNC Bank Dana Ray Vice President Business Banking
561-623-4392 Office
855-325-2863 Fax
® 10031 Fox Trail Rd
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Royal Palm Beach, Fl 33411
® Mail Stop A2-P700-01-1
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® Trade References
® AmSan Dennis Sedley
® 3031 N Andrews Ave Ext, Pompano Beach, FL 33064
Office: 954.972-1700 x185038 I Fax: 954.247.4301
® E-mail: I Website:
® Dade Paper Greg Santoro
0 9601 NW 1 12th Avenue Miami, FL 33178
Mobile: (954) 658-29981 (954) 943-0382
® E-mail: Website:
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0 CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
® Hiring •
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® L . - SMG believes in hiring great employees. Fact•
'�'` is, few job applicants are able to survive our
® rigorous hiring process
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® • Post job opening internally, at facility, and then in various media to attract a wide pool of
qualified candidates.
• • Accept resumes and job applications if candidates can meet posted job qualification
® requirements.
® • Pre-screen job applicants and conduct brief phone interview with select candidates to determine
® those candidates to be interviewed in person.
• Have candidates go through skill testing, character analysis and background checks (including
® criminal history and credit background, degree certification, driving record and employment
®
history. -
0 • Conduct extensive interviews with remaining candidates. This may include more than one
® interview, including possible group interviews.
• Prepare conditional offer to final candidate. Send rejection letter to all others.
0 • Sign employment agreement, employee handbook and any other contracts or agreements.
® • Enter into Orientation/Training process.
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® CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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® J -,1
el U.S. law requires companies to employ only individuals who may legally work in the United States—
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either U.S. citizens, or foreign citizens who have the necessary authorization. This diverse workforce
® contributes greatly to the vibrancy and strength of our economy, but that same strength also attracts
0 unauthorized employment.
® E-Verify is an Internet-based system that allows businesses to determine the eligibility of their
0 employees to work in the United States. E-Verify is fast, free and easy to use—and it's the lest way
® employers can ensure a legal workforce.
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® CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA .
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® Safety and Training
® SMG understands that people must be trained in the performance of specific tasks. Below we have
® provided an outline of our Training and Safety Programs. SMG considers safety and accident
prevention of utmost importance to the wellbeing of its employees and to the productive efficiency of
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the contract. It is SMG's intent to ensure that safe working conditions are sustained at all times in all
O work areas. Therefore, it is our policy to furnish our employees a place of employment free from
recognized hazards that could inflict physical harm by promoting safety and environmental awareness
® and training, and complying with all regulations pursuant to the contract. SMG utilizes Spartan
® Chemicals Clean I Training Systems
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® lizby Sp:?.m
is a programmed learning series that provides web-based
0 instruction on a wide range of cleaning applications, and comes with everything needed to train
• personnel on proper cleaning techniques and protocols, including these topics:
® • Carpet Care
® • Restroom Care
4 • Hard Floor Care
• Hazard Communication Program
® • Bloodborne Pathogens
® • Daily Office Cleaning
® Each Clean i module can be executed through w`vw.cleancheck.spartanchemical.com or from a CD-
0 ROM. In both formats, users are provided with a training manual that allows them to follow along as
® they watch, as well as procedure cards for use in the field. Programs also incorporate a formal review
® and test to check for understanding. I n
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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_
,.- =% Luis Guzman
® ..(-'= - Has compleme Spartans Clean/Hard For Can Training: `Y_ �?_
has proven dedicated b P i.Herber work
® has demonstrated outstanding Pry kno..bdQe and safety precautions:
and has mastered the details et Hard Floor Care.
lBo it hereby knovm that `L'
® ./-.7L.,_::-": SPARTAN CHEI1gCAL COMPANY.INC-Die_ _ _-
prady certirks _ _
® `_ ti.
; Luis Guzman --
® �i=._ - as a Cieen/Certaled Hard Floor Care Prolesaionel i y-
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Luis Guzman X....377, :
® T t.t Has completed Spartan's Clean/Carpet Cam Training; :- ;::,:;
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has proven d camel to praiassiora4sna in!tls/t-er worse �..
=� has Has
outstanding Product knowledge and srdety precautions: ..s=��
® =- and tabs mastered the detalss of Carpet Care.
1....5".;::r
Be it hereby knwm that - .
® -t .-�.' SPARTAN CHEMICAL COMPANY.INC. :f
proacay cera7
® ,_z' Luis Guzman
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as a(.-leaf+!Certified Carpet Care Professional --r'
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® CITY WIDE CUSTODIAL SERVICE. SUNNY ILSES BEACH FLORIDA
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® 1. Training:
We will provide multiple types of training:
® • Training for specific task
® • Training in accident avoidance and prevention.
® • On the Job Training
• Class Room Training
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® a. New Employee Indoctrination:
® A new employee can be defined as any person unfamiliar with the actual job operation. This definition
® includes persons: -
0 • New to the company
® • New to a particular workplace
• New to a particular crew
® • New to a particular task or process
® All new employees reporting to this project will be oriented to company policies, special site safety
® requirements and safety procedures for their assigned tasks.
0 Our Operations Manager & Area Supervisors will assume the orientation duties, distribute safety rules
® and materials, and explain them to all employees, making sure they are read and understood. In
® addition, they will:
® • Inquire into the worker's previous experience.
® • Describe work to be performed and what is expected of the worker.
• Explain proper use of required personal protective equipment.
® • Walk around, point out hazards, off limit areas and specific work rules in action.
0 • Introduce new worker to co-workers and direct supervision:
• Answer employee questions.
® • Ascertain employee fears such as height or confined space.
0 • Follow up to make sure procedures and rules are understood.
® • Obtain required signatures and forward to new employee's personnel file to our corporate
® office. Where possible, all new employees will begin work in a low hazard environment
® and be assigned to experience, safety trained crews.
®
® CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
0
0
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0
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0 b. Supervisor Training:
e
On-site supervisory/lead personnel will be given periodic instruction for maintaining and
enhancing their communication and instructional skills as it relates to safety. This will be
0 accomplished by the following means:
0
® c. Periodic Talks/Meetings:
0 Will be conducted by Operations Manager, Project Manager, Area Supervisor & manufacturing /
0 distributor representatives.
Discuss actual conditions in each work area.
® Include time for questions and concerns about safety.
Keep written records of topics covered and lists of attendees
0
0
0 d. Specialized Training
0
0
® SMG understands OSHA (Standards - 29 CFR) requires specialized training for many operations,
® including Hazard Communication, blood borne pathogens. fork lift
®
operations, lock out/tag out and confined spaces. All employees will
be given initial training supplemented by periodic refresher/in-service
® training relating to specific OSHA requirements.
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
0
0 .
0
0
0
0 e. Chemical
0
or
® MATERIAL /, This training includes the OSHA Hazard Comm'
ommunications
0 SAFETY Standard and the Florida Right-to-Know Law. Employees will
0 : DATA j be trained on the safe use of chemicals in the workplace - before
0 % % they begin to work with a chemical and as new chemical
SHEE rS % hazards are introduced into the workplace. This specialized
® �/,////////////.i training includes:
0
0 0 •
0 • Provisions of the Hazard Communication standard.
0 • How to detect a chemical exposure.
0 • Physical and health hazards of the chemicals.
0 • Use and availability of Material Safety Data Sheets.
• Safe work practices and/or necessary personal protective equipment.
®
• Proper utilization
0
0 Detailed records of each employee's training will be kept, including date, time, place; hazardous
0 chemical covered and name of employee and instructor.
0
0
0 :.: -..,.,.._.'- Remember!
® f. Fire Extinguisher
0 Fire extinguisher training will be provided to teach employees how to �\'—
0 stop small fires from spreading out of control. '
0
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0 ` i p,
•e CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
0
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g. Personal Protective Equipment
o All employees will be trained in the use of proper personal protective equipment (PPE). This
section will cover:
0 • Describing what hazard and/or condition is in the work environment.
• Telling what has been/can be/cannot be done about it.
® • Discussing the capabilities and/or limitations of the PPE.
• Demonstrating how to use, adjust or fit the PPE.
• Practicing PPE use.
® • Discussing how to deal with emergencies.
0
•
✓ Eye and Face Protection ✓ Hand and Arm Protection
0 ✓ Prescription Lenses ✓ Types of Protective Gloves
® ✓ Eye Protection for Exposed ✓ Leather, Canvas or Metal Mesh
® Workers Gloves
✓ Types of Eye Protection ✓ Fabric and Coated Fabric Gloves
® ✓ Welding Operations ✓ Chemical- and Liquid-Resistant
✓ Laser Operations Gloves
® ✓ Care of Protective Gloves
✓ Head Protection
✓ Types of Hard Hats ✓ Body Protection
0 ✓ Size and Care Considerations
0 ✓ Hearing Protection
✓ Foot and Leg Protection
✓ Special Purpose Shoes
0
•
✓ Foundry Shoes
✓ Care of Protective Footwear
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0
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0
0
0
0
S
0
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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o h. Vehicle
All drivers of company vehicles will have appropriate current Florida driver's licenses and be trained
in rules and regulation pertaining to vehicle operation.
0
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= .
•
•;,• Tr-,r•
11.
1 ill 11
• A
0
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0
0
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0
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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0 d. Safety Inspection Program
® SMG will employ an aggressive Safety Inspection Program, to include .formal bi-weekly and
quarterly safety inspections of work areas. The Operations Manager will maintain overall
® responsibility for the Safety Inspection Program.
® e. 81-Weekly Safety Inspections �
The Supervisor will conduct bi-weekly walk around inspections of the work areas.
0 f. Hazard Materials Communication
.0
0 All employees are trained in hazardous material handling and identification. SMG provides
0 training in regards to asbestos awareness and reporting.
SMG fully complies with OSHA 29 CFR 1910.1200, Hazard Communication, and Florida's right-
to-know statute. We maintain a written Ha and Communication Plan. Each
® new employee will be scheduled for Hazard Communication training as
soon as practical and every employee will receive refresher training
® annually. Listings of all hazardous materials in use by SMG employees
0 (and the associated MSDS) will be provided to our clients prior to the
beginning of the contract work schedule, along with the name of the SMG
® safety representative. This information will be maintained in the Project
0 Office and the various work areas, and will be kept current by SMG at ow o,
® corporate office.
We will ensure that our personnel understand how to interpret Hazardous
® Materials Identification System (HMIS) labels. The Supervisor will ensure that all chemicals and
cleaning agents we use at all locations are properly labeled prior to distribution in the work area.
0
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
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Q Quality Control Plan
® In this section SMG has provided an overview of its Quality Control Plan (QCP). Our QCP describes
e our proposed quality control processes/procedures/practices. The description addresses all aspects of
Q quality control including:
0 • caliber of personnel
• line responsibility
• adequacy of procedures, inspection, equipment and organization
® • capability to perform
0 • amount of work to be inspected and frequency of inspections
• process for acceptance, rejection, documentation and resolution of deficiencies
• trend analysis
• corrective action to identify substandard performance
® • interface with our Clients inspectors
0
® Our goal is to evidence the acceptability of our QCP by addressing the essential items in sufficient
® detail to indicate that we have a thorough understanding and reasonable approach to properly
managing. Finally, SMG proposes the following as it relates to our QCP:
i. it will become a compliance document upon contract award
® ii. it will remain in effect for the life of the contract
iii. it will be changed/updated as-needed/required
® a. Responsibility for Surveillance of Work.
Responsibility for daily inspection/surveillance of workmanship will rest with our Area Supervisor and
e Project Manager. Our Quality Assurance Manager and Quality Assurance Inspector will make
regularly scheduled inspections to ensure the level of quality remains consistent with our client's
expectations. Finally, as an additional level of surveillance, other corporate staff will perform random
® periodic on-site inspections.
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CITY WIDE CUSTODIAL SERVICE. SUNNY ILSES BEACH FLORIDA
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0
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0 b. Trend Analysis
® Trend analysis will be accomplished to identify substandard work by relying on inspection results.
® The primary tool is visual inspections of in-progress and completed work. The primary method will be
®
evaluating/analyzing inspection results measured against objective performance standards. The results
will then be analyzed to identify negative/downward trends in performance.
0
•
® The appropriate corrective action will be determined by two items: 1.) the inspection results and 2.)
® Trend identified. Depending on/considering these items, corrective action will be anything from
® increased inspections to termination/replacement of individual(s) responsible:
c. Corrective Action to Identify Substandard Performance
® In the following narrative, SMG provides a discussion of our proposed quality control:
® . methods
® > reports
> resolution actions
® d. Methods
0 SMG relies on two quality control methods. Each is discussed briefly below.
® Surveillance/Inspections (e.g., visual) — This is the primary quality control toollmethod used to ensure
® adherence to performance standards (quality of workmanship & timeliness). The two keys to the
success of this tool/method are: 1.) identification/establishment of objective, quantifiable/verifiable
® standards upon which performance can be measured and 2.) Varying levels (e.g., formality &
frequency) of inspections.
The identification/establishment of objective, quantifiable and verifiable standards 4on which
0 performance can be measured form the baseline for determining acceptability of performance. These
standards also help identify trends (positive & negative) in performance.
0
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® i
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CITY WIDE CUSTODIAL SERVICE, SUNNY LLSES BEACH FLORIDA
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0
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0
o
The varying levels (e.g., formality & frequency) of surveillance/inspections ensure adherence to the
established performance standards. This is ensured based on the diversity and quantity of inspections
(types/kinds) conducted. A few examples of the types/kinds of inspections conducted inclu ie:
• formalized checklist-type
0 • intermediate/in-progress inspections (e.g., after performance of a particular r task &
o before beginning a new task)
• input-oriented — those examining the process or procedure involved in performing the
work
The quantity of inspections is also very important because it helps ensure that through over-
o sampling/inspection, performance standards are maintained and trends (especially negative ones) in
o performance can be rapidly identified and corrected.
o To ensure proper effectiveness of inspections, SMG will develop a Master Inspection Schedule. This
o Schedule will provide details and summarize the areas to be inspected on a monthly i asis. The
® Schedule will include:
• area to be inspected
® • type/kind of inspection to be performed
® • frequency of inspection
0
® Simply, the Schedule identifies: who — will be performing the inspection, what -- will be inspected and
when —it will be inspected.
Management Acts — This discussion would not be complete without addressing the management acts
needed to ensure adherence to performance standards. These acts are often times not view'd as being
® part of quality control. Alternatively, SMG views them as a fundamental aspect of quality)control; so
fundamental that we view them as the key ingredient to completion of our Total Quality approach to
® quality control. Simply defined, these acts are the corporate and project management methods,
policies and procedures needed to ensure successful day-to-day operations. A few of these acts include
our:
® % Staffing Plan
® > Cost Control
® > Total Employee Involvement (TED — incorporation of all SMG employees into the
• quality control organization, e.g., "ownership" of work, self-inspections, etc....
•
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Alf CITY WIDE CUSTODIAL SERVICE. SUNNY ILS£S BEACH FLORIDA
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® These acts are first identified and covered during our initial training/orientation sessions during phase-
() in. What makes all the difference is that these acts are reinforced during ongoing/refresher training a
minimum of quarterly throughout the contract term. The objective/philosophy of this training is to
0 develop and maintain a Total Quality approach to task accomplishment. This "upfront" emphasis on
0 quality control reduces the reliance on the more reactive method of surveillance/inspections. The
0 reason this occurs is quality is engrained in the management acts thereby making the process itself
® quality-oriented. Simply, quality becomes instinctive.
0
0
0
0
0
0
® TOTAL
QUALITY
CONTROL
® TOTAL EMPLOYEE INVOLVEMENT
EMPLOYEE FEED BACK
® QUALITY CONTROL INSPECTIONS
® CUSTOMER FEED BACK
® CUSTOMER SPECIFIC
® STAFFING/CLEANING PLANS/COST CONTOL/
® EMPLOYEE TRAINING/DEVELOPMENT
•
® (";N
CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
•
•
Resolution/Corrective Actions
® In this discussion, SMG provides the proposed details of the resolution/corrective actions that will be
® taken to ensure adherence to performance standards.
® These details include:
0
0 • proposed methods used to identify/pinpoint defects/deficiencies in performance of work
O • discussion of the fixes and management acts (control) to prevent recurrence of all
identified defects/deficiencies (both contractor and client reported)
• description of proposed corrective action reports and records
0
The two key elements of SMG's corrective action process/procedure involve:
0 • Immediately correcting the problem and ensuring re-adherence to applicable
0 performance standard(s)
0 • Instituting procedural/systematic corrective action to prevent recurrence
® Proposed Methods Used to Identify Defects/Deficiencies in the Performance of the Work
In this section, SMG discusses its proposed methods to be used to identify defects/deficiencies in the
0 performance of the work. First, SMG uses its proposed inspection system and associated surveillance
® methods/techniques to identify potential problems before they amount to a defect/deficiency. This is
done in several ways. Some of the ways include:
Utilizing SMG Area Supervisors and Quality Assurance Staff to conduct inspections, along with
® incorporating all SMG employees into the inspection cycle (TED. As noted previously, this results in
"over-sampling/inspection" thereby drastically reducing the likelihood of a problem going undetected
for any period of time and virtually ensuring service output does not fall below established
performance standards of SMG's experience in determining inspection criteria (e.g., method of
surveillance, frequency of inspections, etc...)/Arose: this experience includes areas that have historically
proven troublesome as well criticaUpriority areas (e.g., response/resolution times)
® Second, in conjunction with our inspection system, SMG uses a proactive approach to
® identify/pinpoint defects/deficiencies in the performance of the work. This approach includes the
® following methods:
C)
®
' CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
® i
•
Deficiency prevention/compared to detection (e.g., proper training, personnel
® experience/qualifications, work instructions, etc...)
® Trend Forecasting & Analysis (e.g., identification of performance trends - both positive & negative)
® Communication/Interaction/Interface Systems (e.g., Progress Review Meetings)
a. Discussion of the Fixes and Management Acts (Control) to Prevent Recurrence of
® All Identified Defects/Deficiencies
0 . In this section, SMG discusses the fixes and management acts (control) to prevent recurrence of all
® identified defects/deficiencies (Client and contractor identified). As required, the fixes and
® management acts address both short-term corrections and long-term performance improvement.
Once a defect/deficiency is identified, our QCP contains a process/procedure for corrective action.
® This process/procedure focuses on three steps (fixes/acts): 1.) Immediate corrective action (e.g., re-
performance) 2.) Root-Cause Analysis and 3.) Process Control/Performance Improvement. Coupled
® with our aggressive inspection system, the three steps are designed to eliminate reliance on customer
identification (QA).
0 b. Immediate Corrective Action/Re-performance
® This short-term solution focuses on: l.) correcting the deficiency as soon as possible after
® identification and 2.) Re-establishing output levels at or above acceptable performance standards.
® Most often times, deficiency correction involves re-performing the unsatisfactory/nog-performed
® work. Upon re-performance, the work will immediately be re-inspected for adherence to applicable
standards.
c. Root-Cause Analysis
® Directly after re-inspection has occurred, our Supervisor will perform a "Root-Cause Analysis". This
analysis simply means that the defect will be analyzed to identify the underlying, procedural or
® systematic cause of the problem. To fully ensure identification, our Supervisor will employ a routine,
systematic approach to problem resolution/elimination. In other words, he will eliminate non-
e contributing causes/factors and methodically narrow down possibilities so that the contributing
0 cause/factor can be definitively/positively identified.
0
0
0
0 cf
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CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
•
•
•
•
•
• d. Process Control/Performance Improvement
0 Once the root-cause of the problem has been identified, focus is then shifted to developing long-term
process control/performance improvement measure(s) that concentrate on preventing reoccurrence and
® thus continually improving services. The benefit of these measures is that they optimize the process
• and procedure by eliminating any "weak link(s)". SMG's approach to effecting preventive and
corrective actions so that they are suitable to the defect relies on developing a
® tailored/customized/case-by-case response to the problem. Examples of process control/performance
improvement method/measures include:
® • revised approach, e.g.. work instructions
® • re-training
® Once the final method/measure is implemented, the deficient/defective work will be incorporated into
our inspection system (Master Inspection Schedule) to verify complete elimination of the problem and
confirm that service output is back up to (or above) acceptable standards.
4
0 Trend
Surveillance of Analysis
Work
® Qualiri:
® Assurance
® Corrective
Action
® E':_�.
® CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
•
•
•
•
•
• Government agency
•
• Occupied Government facilities cleaned by our firm during the past five (5+) years:
BUILDING SQUARE MANAGER CONTRACT
NAME/ADDRESS FEET & PHONE DATES
® Palm Beach County Facilities 2,350,000 Richard Irizarry Since 9/2006
® (561) 233-2019 I
® Workforce Development Board of 70.000 Caren Belowch Since 7/2005
® The Treasure Coast (772) 335-3030
City of Sunny Isles Beach 96,000 8/2008- 2014
® City of Sunrise Contract expired 190,000 Holly Raphaelson 02/2008-2013
954-722-2202
® City of Coral Springs 84,000 Gail Dixon 06/2009-2015
954-344-1000
® Town of Jupiter 100,000 Wayne Irving Since 10/2010
8 561-748-2737 I _
O Martin County 546,106 Harold Markey Since 03/2010
® 772-221-1486
0
0
0
0
® 4
CITY WIDE CUSTODIAL SERVICE, SUNNY ILSES BEACH FLORIDA
SUNNY iso,
• ' '`e� PERFORMANCE BOND
u'( t
!" 18070 Collins Avenue
• Sunny Isles Beach,FL 33160
-'t f/• Telephone:(305)947-0606 Fax:(305)949-3113 Executed in 2 Counterpart(s)
,,97._.- 0P. vs�_ Bond No. 2261719
Y O; s"S '' FORM OF PERFORMANCE BOND
THE TERM OF THIS BOND SHALL BE FROM NOVEMBER 1,2017 THRU NOVEMBER 1,2018
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
Stockton Maintenance Group, Inc , as Principal, hereinafter. called Contractor, and
North American Specialty* . , as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee,
hereinafter called City, in the amount of One Hundred Seventeen Thousand Nine Hundred" Dollars ($
117,928.41----) for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors and assigns,jointly and severally.
WHEREAS, Contractor has b written agreement entered into a Contract, Bid/Contract No.:
C1516-005 , awarded the 1 day of OC,-t-oe-P. , 20 \ S— , for
Janitorial Maintenance Services in accordance with contract documents prepared by the City of
Sunny Isles Beach,which Contract is by reference made a part hereof,and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for
Janitorial Maintenance Services (Bid No. ITB 15-07-01 ) within 365 calendar days after the
date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the
Contract; and
16.2. Indemnifies and pays City all losses, damages(specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and
16.3. Upon notification by the City,corrects any and all defective or faulty Work or materials which appear within
one and one half(1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in
the Contract,then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared
by City to be, in default under the Contract, the City having performed City's obligations thereunder, the Surety
may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2.Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the best, lowest, qualified, responsible and responsive Bidder,
or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest,
qualified, responsible and_responsive Bidder, arrange for a Contract between such Bidder and
City, and make available as Work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract
Price."as used in this paragraph, shall mean the total amount payable by City to Contractor under
the Contract and any amendments thereto, less the amount properly paid by City to Contractor.
*Insurance Company
**Twenty Eight and 41/100
•
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City
named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
Surety's obligation under this Bond.
Signed and sealed this N day of of , 20 / 7 .
WITNESS: BY: '
Stockton Maintenance Group, Inc.
(Name of Cor! ration _
wigiar
Secre •
( nature)
(CORPORATE SEAL) h 03%)(--t—gb% s Rio/1.000_3
', ' _
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
North American Specialty surance Company
BY: QR(2. 2110 SL _
*Agent and Attorney-in-Fact Gloria A. Richards*
* (Power of Attorney must be attached) PO Box 2991
(Address)
Overland Park, KS 66202-1391
(City/State/Zip Code)
(913)676-5200 �.
(Telephone)
*Attorney-in-Fact& FL Licensed Resident Agent
STATE OF FLORIDA Inquiries: (407) 786-7770
COUNTY OF ORANGE
The foregoing instrument was acknowledged before me this 3rd day of November , 2017
by Gloria A. Richards [name of person], as
Attorney-in-Fact [type of authority], for North American Specialty Insurance**'[name
of party on behalf of whom instrument was executed]. ***Company
AFFIX NOTARY STAMP HERE:
Signature: Notary Public—State of Florida
Notary Public State of Florida Lisa Roseland
Lisa Roseland
My Commission FF 106608 Print or Type Commissioned Name
Oc a Expires 03/25/2018
Personally Known XX OR Produced Identification
Type of Identification Produced
•
. .t.
Contract No. C1516-005, Janitorial Maintenance Services
PAYMENT BOND
ANNUAL gCND FOR AMUL cotrymer Executed in 2 Counterpart(s)
gond No.Pond No. 2261719
KNOW ALL MEN wining pfht9LNT8,Thew., Stockton Maintenance Group, inn.
1975 88rrebury a Way, Ste. 116, Wait 8,a1m 8eac thIlfebtofmr ��rim Insurance Co an PO Box 2991* w »�and
N �' _TP_.Y�. ..... :_..:. _-- .- •thelet„aReta;(ledthe
ale hstdand frill baundInbo City of Sunny !glee Beach
• tharaballsrce the Obligee),b1theltdland Opium ofbne----- p undred Snteen.Thousand Nine Hundred
,Twenty Eight and 41/100--- ---- _-- '-------- ---_ _ ev tlOOeti 01: 928 41------=–
to the payment of which sum,wall and to y to be imide.the field Wbtdpat end Surey t
. admialstrators„executors,successors and aa�m,Joktlyend severally,firmly by these presents& Cu*theb halts,
WHERBAS,Ap above bonded pgfndpal luso entezedno a valet ivrtiten contract
Obligee dated f)Ct. i�6r ?=ooh. jo.'°_._O:6'. 'SI the a rs1re mentia�ad
i--. � _fire period co,i: two years
which oa►tract is hereby referred to end made a pad hereof as wily and to the same Want as if copied et length
here
WHEREAS,the Obligee has agreed to accept a bord guaranteeing the payment of said contract for a portal
of arty one year.
NOW,THEREFORE,THE CONDITION OP THE ABOVE OBLIGATION IS SUCH.that If Pdndpai shall b
aceordence•v4th appfieabta Statues, prompt make payment to ail persons amply tabor and.matertai to the
prosecution of the work provided for In said contract,end any and ail duty suthertred mamas=craw con rod
that may hereafter be made,notice of which modttica lone to Surety bebtg waived,then ihla obligadon to be volt
athendss to remain In ES trosve end effect
Provided,however,that We bond is subject to the lblowhng conditions end Pi ta;
I. This band Isforgo term begtnnrng .No'ember 1, 2017 end swag ovember 1, 2018
2. No claim.atm suit or proceeding,except as hereinafter set to*shall be had or nulnlatned as i
the Surety WI thb[netrument unieas scare be bratight or Instituted and proems served upon the Surety
vein ate months after the completion of the contract
3. The total arrmtmtof the Surely.Ilsbillty under band shall to no event exceed the penal sura herect
4. The bond may be extended far additional tams at the option of the Sundt, by continusyan certMcate
ennoind by the Swear.
Signed and sealed this 6 —.lav of /UL te,..
etockkoh Ma tenence Oxon C. Nort„ merican Specialty_Insurance Company
II•
•
= ‘j`, -,Oodg•s S. P =..!rnl. /'" Br •�. 04-a • = i411110
Gloria A. Richards.
• ti Attorney In Fact •
e Aunt
•
FL•Licensed Resident Agent(407)7801770
*Overland Park, KS 66202-1391 (913).676-5200
NAS SURETY GROUP
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL INSURANCE COMPANY
WESTPORT INSURANCE CORPORATION
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS,THAT North American Specialty Insurance Company,a corporation duly organized and existing under
laws of the State of New Hampshire,and having its principal office in the City of Manchester,New Hampshire and Washington International Insurance
Company a corporation organized and existing under the laws of the State of New Hampshire and having its principal office in the City of Schaumburg,
Illinois,and Westport Insurance Corporation,organized under the laws of the State of Missouri,and having its principal office in the City of Overland
Park,Kansas each does hereby make,constitute and appoint:
JEFFREY W.REICH,SUSAN L.REICH,KIM E.NIV,TERESA L DURHAM,DON BRAMLAGE,GLORIA A.RICHARDS,CHERYL FOLEY,
LISA ROSELAND,GLENN ARVANITIS and SONJA AMANDA FLOREE HARRIS JOINTLY OR SEVERALLY
Its true and lawful Attorney(s)-in-Fact,to make,execute,seal and deliver,for and on its behalf and as its act and deed,bonds or other writings
obligatory in the nature of a bond on behalf of each of said Companies,as surety,on contracts of suretyship as are or may be required or permitted by
law,regulation,contract or otherwise,provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: ONE HUNDRED TWENTY FIVE MILLION($125,000,000.00)DOLLARS •
This Power of Attorney is granted and is signed by facsimile under and by the authority of the following Resolutions adopted by the Boards of
Directors of North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on March 24,2000 and Westport Insurance Corporation by written consent of its Executive Committee dated July 18,2011.
"RESOLVED,that any two of the President,any Senior Vice President,any Vice President,any Assistant Vice President,
the Secretary or any Assistant Secretary be,and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on behalf of the Company bonds,undertakings and all contracts of surety,and that each or any of them
hereby is authorized to attest to the execution of any such Power of Attorney and to attach therein the seal of the Company; and it is
FURTHER RESOLVED,that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any
certificate relating thereto by facsimile,and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be
binding upon the Company when so affixed and in the future with regard to any bond,undertaking or contract of surety to which it is attached."
\\\��tuuuapnq� •.
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By
4140414:W. y' l6". Steven r.Anderson,Sensor Vice Yrestdenl of Washington International insurance Company Q�"♦��
r •• a j SEAL 81 Senior Vice President of North American Speetoily Insurance Company
•'J� SE/ .
F.On ii 5 EAL :m m t': j• &Senior Vire President of Westport Insurance Corporation •
•
iby?Ng6t` Oc t cD:tyLi By -14-44/
461ia \ Mike A.lin,Senior Vice President of Washington International insurance Company t
MUSEUM
.�... ,
&Senior Vice President of North Americ a%Spaialty Insurance Company
&Senior Vice President of Westport lnsuranre Corporation
IN WITNESS WHEREOF,North American Specialty Insurance Company,Washington International Insurance Company and Westport
Insurance Corporation have caused their official seals to be hereunto affixed,and these presents to be signed by their authorized officers this
this 9th day of May 20 17
North American Specialty Insurance Company
Washington International Insurance Company
State of Illinois Westport Insurance Corporation
County of Cook ss:
On this 9th day of May ,2017 before me,a Notary Public personally appeared Steven P.Anderson ,Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Senior Vice President of
Westport Insurance Corporation and Michael A.Ito Senior Vice President of Washington International Insurance Company and Senior Vice President
of North American Specialty Insurance Company and Senior Vice President of Westport Insurance Corporation,personally known to me,.who
being by me duly sworn,acknowledged that they signed the above Power of Attorney as officers of and acknowledged said instrument to be the
voluntary act and deed of their respective companies.
OFFICIAL SEAL
M KENNY \`\ 1. \' i ;� .. .
NOTARY PUBLIC,STATE OF ILLINOIS • M.Kenny,Notary Public
MY COMMISSION MIRES 12/04/2017
I, Jeffrey Goldberg , the duly elected Vice President and Assistant Secretary of North American Specialty insurance Company,Washington
International Insurance Company and Westport Insurance Corporation do hereby certify that the above,and:fbregoing'is a true and correct copy of a
Power of Attorney given by said North American Specialty Insurance Company,Washington Internatiinal4an
Inssurce Company and Westport Insurance
Corporation which is still in full force and effect. .,,� :• f
IN WITNESS WHEREOF,I have set my hand and affixed the seals of the Companies this .— day of ,20_
Jeffrey Goldberg.Vice Presiders 6•-Assistam Secretory_ofWashinston International Insurance Company&
North American Specialty Insuronce'Campany.&Vice Peesrdmt&Asustam Secretary of Westport lnnanrco Corporation
Item Coversheet Page 1 of 2
,SUNNY�`\ City of Sunny Isles Beach
r 11; 18070 Collins Avenue
. -° %. Sunny Isles Beach,Florida 33160
s,• 9,• '\,".-_,___1.-1,
,F i osv-0, (305)947-0606 City Hall
'''`o.,•,- " (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo,City Manager
DATE: 10/15/2015
Resolution Awarding Bid No.15-07-01 for Citywide
RE: Professional Custodial Services to Stockton
Maintenance Group, Inc.
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
resolution and ratify the emergency purchase order added to total
spending authority.
REASONS:
On July 22, 2015, the City conducted a mandatory pre-bid conference for
Citywide Custodial Services of City Facilities. The City received six(6)bid
responses. Staff thoroughly reviewed all bids and determined based on their
reference checks, letters of recommendations and previous track record, the
most responsive and the most responsible bidder was determined to be
Stockton Maintenance Group,Inc.
Upon Commission approval, staff wishes to enter into agreement effective
November I. 2015 with Stockton Maintenance Group, Inc., to provide
citywide custodial services on a unit price basis, in a total amount not to
exceed One Hundred Forty-Two Thousand Five Hundred Twenty-Two
Dollars and Seventy Cents($142,522.70)per one(1)year term.One Hundred •
Eighteen Thousand Seven Hundred Sixty-Eight Dollars and Ninety-Two -
Cents ($118,768.92) shall be used for custodial routine goods and services
along with a 20% contingency for special projects calculated at Twenty-
Three Thousand Seven Hundred Fifty Three Dollars and Seventy-Eight Cents
($23,753.78).The contract shall be for an initial term of two(2)years totaling
Two Hundred Eighty Five Thousand Forty-Five Dollars and Forty Cents
($285,045.40)with two(2)more options to renew for one(1)year terms.
Please note: Due to emergency circumstances, the City engaged Stockton
Maintenance Group on a temporary basis from October 12, 2015 through
October 31,2015. A purchase order%vas issued for an amount not to exceed
$6,386.
Total spending authority requested from the Commission for both the
resolution attached and emergency purchase order is for the 2015-2016 fiscal
year (October 12, 2015 through September 30, 2016) is $137,031.80; the
spending authority requested for October 1,2016 through September 30,2017
is $142,522.70, and the final month of the initial two year contract will be
October 1, 2017 through October 31, 2017 at $11,876.90 (Total Spending
Authority requested=emergency term plus two year contract$291,431.40).
FUNDING SOURCE:
001-5-5391-434030-30000-Government Center
001-6-5720-434030-60000-PCP
001-5-5391-434030-31000-Public Works Trailer
http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1744 10/8/2015
Item Coversheet Page 2 of 2
ATTACHMENTS:
Description
Bid Report
Resolution
Agreement
Item Number: 10.E. '
•
•
http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1744 10/8/2015