HomeMy WebLinkAboutReso 2015-2456 RESOLUTION NO. 2015 - 714
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE FOURTH
AMENDMENT TO THE AGREEMENT WITH THE GOODYEAR
TIRE& RUBBER CO.TO PROVIDE FLEET MAINTENANCE AND
REPAIR SERVICES, IN AN AMOUNT NOT TO EXCEED FIFTY
THOUSAND DOLLARS($50,000.00)FOR FISCAL YEAR 2014/2015,
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
MAYOR TO EXECUTE SAID FOURTH AMENDMENT TO THE
AGREEMENT;AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City of Sunny Isles Beach is desirous of maintaining its considerable fleet of
vehicles; and
WHEREAS,the City advertised and issued Request for Proposals (RFP)No. 12-05-02 for
Fleet Maintenance and Repair Services, for which two (2) responses were received; and
WHEREAS, on July 19, 2012 via Resolution No. 2012-1935, the City Commission
approved an Agreement with The Goodyear Tire & Rubber Co. for Fleet Maintenance and Repair
Services in an amount not to exceed Sixty Thousand Dollars ($60,000.00); and
WHEREAS, on November 21, 2013 via Resolution No. 2013-2157, the City Commission
approved the First Amendment to the Agreement with The Goodyear Tire&Rubber Co. to provide
Fleet maintenance and repair services, in an amount not to exceed Sixty Thousand Dollars
($60,000.00), and approval for the purchase of tires in an amount not to exceed Ten Thousand
Dollars ($10,000.00), for a total amount not to exceed of Seventy Thousand Dollars ($70,000.00);
and
•
WHEREAS, on February 20, 2014 via Resolution No. 2014-2194, the City Commission
approved the Second Amendment to the Agreement with The Goodyear Tire & Rubber Co. to
approve the purchase of tires for the City's Shuttle Buses, in an amount not to exceed Twelve
Thousand Five Hundred Dollars ($12,500.00); and
WHEREAS, on October 16, 2014 via Resolution No. 2014-2314 the City Commission
approved the Third Amendment to the Agreement with The Goodyear Tire&Rubber Co.to provide
Fleet maintenance and repair services, in an amount not to exceed Sixty Thousand Dollars
($60,000.00), and approval for the purchase of tires in an amount not to exceed Twenty-Two
Thousand Five Hundred Dollars ($22,500.00), for a total amount not to exceed Eighty-Two
Thousand Five Hundred Dollars ($82,500.00).
WHEREAS,the City now desires to approve the Fourth Amendment to the Agreement with
The Goodyear Tire&Rubber Co. to provide Fleet maintenance and repair services,in an amount not
to exceed Fifty Thousand Dollars($50,000.00),for remaining invoices and for City vehicles that will
need work in September, for a total contract amount not to exceed One Hundred Thirty-Two
R2015-Goodyear 4th Amd to Agmt Page 1 of 2
Thousand Five Hundred Dollars ($132,500.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Fourth Amendment to the Agreement. The City Commission hereby
approves the Fourth Amendment to the Agreement with The Goodyear Tire&Rubber Co.to provide
Fleet maintenance and repair services, in an amount not to exceed Fifty Thousand Dollars
($50,000.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Fourth
Amendment to the Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become of - 've upon adoption.
PASSED AND ADOPTED this 17th day of September 20.
• �" Geor• H. Scholl, Mayor
ATTESj:' Ai-
ane ' .`'
IesMMC, City Clerk
t.
APPROVEll'AS TO FORM
AND LEGAL SUFFICIENCY:
Hans Ottinot, City.Attorney
Moved by: C.� m o. ,v1't'rTb
Seconded by: .� ,....__ •L.A ' 4111•, -< `
Vote: 6-b
Mayor Scholl ✓(Yes) (No)
Vice Mayor Gatto 1(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman I (Yes) (No)
Commissioner Levin /(Yes) (No)
R2015-Goodyear 4th Amd to Agmt Page 2 of 2
4e17:!:**
4' _ •z FOURTH AMENDMENT TO'ME AGREEMENT BETWEEN
" TIE CITY OF SUNNY ISLES B :ACH.AND T E GOODYEAR
<,>,, }_: }
��= TIRE AND RUBBER COMPANY
`'M1 ,�� ONTRACT NO.CI415-0 M
This Fourth Amendment to the Agreement between.the City of S_14 tiny Isles Beach("City")and The
Goodyear Tire and Rubber Company,("Contractor")executed this (t1 1ay of S teM3tt -.2015,
is made a part of the origi.E-tal Agreement("Agreement"),approved by Resolution No, 012-1935 dated July
19,2012,betweg.o the City and Contractor attached hereto as Attachment"A",whose Federal IdentifEctition
#
is _Q -' '2- '0 . ".i be City and Contractor hereby agree as follows:
I. A1f)DITIONAL COMPENSATION: The payment to ContraCtor,as set forth in Section$trf
the original Agreement between the parties, is hereby amended to include additional corhpcnsation for
Service in an amount not to exceed Fifty Thousand Dollars{550,000.00). This additional compensation
covers additional fleet maintenance and repair service expenses for the end of fiscal year 2014/2015.
2. OTH7 1I P'fRQvISIONS REMAIN IN ;; _,_.M• Po ept as specifically modified herein,all
terms and conditions of the original Agreement between the parties,dated Yuly 1 h,2012,including the First,
Second and Third Amendments thereto,shall remain in full force and efi'bet.
3. COQ ''LICTING PROVISIONS: If there is a conflict or inconsistency between any term,
statement,requirement,or provision of any exhibit attached hereto,or any document or events referred to
herein, or otherwise incorporated by reference:,the term,statement,requirement,or provision contained in
this lrnorth Amendment '-hatl prevail and be given s uporior effect and priority over any emiflictiitg or
inconsistent term, statement, requirement or provision contained in any other document or attachment,
including but not limited to Attachment"A".
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned
above.
WITNESS: THE GOODYEAR TIRE AND RUBBER
CO 'ANY
S ignature
BY: Ai - /d'''11-1.0 --r----- Ar"."1-1
.- Print Naha Print and sign name cif co. orift r.p
l ATTEST:' CITY OF SUN •Y ISLES BEACH
i Y ' BYE ' ____ .,,y- .. _.
~ one • ,' lutes,MM:,City Clerk (kart,- L Scholl,Mayor
APPROVED AS TO FORM AND
•. LEGAL SDF.FICIENCS
of i i_
. . BY: f - , —
H rs [tin " City Attorney
Exhibit"A"
,uNM.lii.i
AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND THE GOODYEAR TIRE AND RUBBER COMPANY
FOR FLEET MAINTENANCE AND REPAIR SERVICES
CONTRACT NO. C1112-055
THIS AGREEMENT, entered into this t day of v 2012, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as o the "City") and THE
GOODYEAR TIRE AND RUBBER COMPANY an Ohio corporation, authorized to do business in
the State of Florida (hereinafter referred to as the ("Contractor"), whose federal tax identification
number is
RECITALS
WHEREAS, the City is in need of a contractor to provide maintenance and repair services
to City owned vehicle and buses ("Services"), as more particularly described in Invitation to Bid
No. 12-05-02;
WHEREAS, the City advertised Invitation to Bid No. 12-05-02 and the Contractor
submitted a bid in response thereto, attached hereto as Attachment"A" and made a part hereof;
WHEREAS, the Contractor is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Contractor to provide the
Services in a total amount not to exceed Sixty Thousand Dollars ($60,000.00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and adequacy
of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement and
made a part hereof for reference.
2. SERVICES. Contractor shall provide the Services pursuant to the terms and conditions set
forth in Invitation to Bid No. 12-05-02, incorporated herein by reference, and Contractor's response
thereto, attached hereto as Attachment"A" and made a part hereof
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
in Section 10 hereunder, this Agreement shall commence on the first calendar day of the month
succeeding approval of this Agreement by the City Commission and shall end one (1) year
thereafter.
4. RENEWAL. Prior to, or upon completion of the initial one year term, the City shall have
the option to renew this Agreement for an additional four(4) one year renewal terms.
Attachment "A"
Page 1 of 8
C1112-055-THE GOODYEAR TIRE AND RUBBER COMPANY C r
5. COMPENSATION. As the entire compensation under this Agreement and during the term
of this Agreement, in whatever capacity rendered, the City shall pay Contractor an amount not to
exceed Sixty Thousand Dollars ($60,000.00) for the performance of the Services. Payment to
Contractor for all charges and tasks under this Agreement shall be in accordance with this
Agreement and the schedule of charges reflected in Attachment "A" and under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have been
rendered in conformity with the Agreement, the invoice will be sent to the Finance
Department for payment. Invoices must reference the contract number assigned
hereto. Invoices will be paid in accordance with the State of Florida Prompt
Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the Contractor
shall be compensated for the Services satisfactorily performed prior to the effective
date of termination.
d. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "fmal invoice" on the Contractor's finaUlast billing to
the City. This certifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any other additional charges, if not properly included on this final invoice,
are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this Agreement.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any
action of the parties shall be construed to constitute or to render the Contractor an employee,
partner, agent, shareholder, officer or in any other capacity other than as an independent contractor
other than those obligations which have been or shall have been undertaken by the City. Contractor
shall be responsible for any and all of its own expenses in performing its duties as contemplated
under this agreement. The City shall not be responsible for any expense incurred by the Contractor.
Page 2 of 8
� ,
C1112-055-THE GOODYEAR TIRE AND RUBBER COMPANY
The City shall have no duty to withhold any Federal income taxes or pay Social Security services
and that such obligations shall be that of the Contractor, other than those set forth in this agreement.
Contractor shall furnish its own transportation, office and other supplies as it determines necessary
in carrying out its duties under this agreement.
7. TNSURA1NCE. Contractor shall, at its sole cost and expense, during the period of any work
being performed under this Agreement, procure and maintain the following minimum insurance
coverages to protect the City and Contractor against all loss, claims, damage and liabilities caused
by Contractor,its agents, contractors or employees, as more particularly set forth below:
(a) General liability insurance with limits of Two Million Thousand Dollars
($2,000,000) combined single limit occurrence. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
Premises and/or Operations.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for Bodily
Injury Liability and Property Damage Liability.
The City of Sunny Isles Beach is to be named as an additional insured with
respect to liability arising out of operations performed for the City by or on
behalf of Contractor or the acts or omissions of Contractor in connection with
such operation.
(b) Workers' Compensation insurance to apply for all employees in compliance
with the Workers Compensation Law of the State of Florida and all applicable
federal laws.
(c) Business Automobile Liability Insurance with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Business Automobile Liability
Policy, without restrictive endorsements, as filed by the Insurance Services Office
and must include:
Owned vehicles.
Hired and non-owned vehicles.
Page 3 of 8
C1112-055—THE GOODYEAR TIRE AND RUBBER COMPANY S �-
Employers' non-ownership.
Such policies of insurance shall not diminish Contractors indemnification obligations hereunder.
The insurance policy shall be issued by such company, in such forms and with such limits of
liability and deductibles as are acceptable to the City and shall be endorsed to be primary over any
insurance, which the City may maintain. Before any work under this Agreement is performed, and
at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing
the minimum required coverage and appropriately endorsed for contractual liability with the City
named as an additional insured. All policies shall contain a waiver of subrogation endorsement.
All policies and certificates shall be in forms and issued by insurance companies acceptable to the
City Manager or his designee. All insurance policies and certificates of insurance shall provide that
the policies may not be canceled or altered without thirty (30)calendar day's prior written notice to
the City Manager or his designee.
8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties needs
to be approved in writing by the City in order to be properly authorized.
9. Iii NDEMN FICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Contractor, agents or other personal entity acting under Contractor's control in connection with the
Contractor's performance of services pursuant to that agreement and to that extent the Contractor
shall pay such claims and losses and shall pay all such costs and judgments which may issue from
any lawsuit arising from such claims and losses including wrongful termination or allegations of
discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in
defense of such claims and losses including appeals. The parties agree that ten percent(10%) of the
total compensation is a specific consideration from the City to the Contractor for this indemnity.
10. TERMINATION.
A. If, through any cause within the reasonable control the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants,agreements or stipulations material to
this agreement, the City shall have the right to terminate the services then remaining to be
performed. Prior to the exercise of its option to terminate for cause, the City shall notify the
Contractor of its violation of the particular terms of the agreement and grant Contractor ten (10)
days to cure such default. If the default remains uncured after ten (10) days the City may terminate
this agreement
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Contractor (and sub Contractor(s)) shall be delivered to
the City and the City shall compensate the Contractor for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 5 herein.
Page 4 of 8
r
C 1112-0»-THE GOODYEAR TIRE AND RUBBER COMPANY J
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the
City for damages sustained by it by virtue of a breach of the agreement by Contractor
and the City may reasonably withhold payments to Contractor for the purposes of
set-off until such time as the exact amount of damages due the City from the
Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
notice which shall become effective ten (10) days following receipt by Contractor. The terms of
Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of the
City. Should the Contractor subcontract any services under this agreement, it shall be done with
continued liability for the Contractor. The Contractor shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Contractor.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails on
the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
14. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the
Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is no
adequate remedy at law for such violation, the City shall have the right, in addition to any other
remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for violating
such provisions.
Page 5 of 8
C1112-055—THE GOODYEAR TIRE AND RUBBER COMPANY
S l
15. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the City: Chief Fred A. Mass With a copy to:
Acting City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305) 792-1702
If to the Contractor: Jose Sierra, Store Manager
The Goodyear Tire and Rubber
Company •
1700 N.E. 163rd Street
North Miami Beach, FL 33162
•
16. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida.
17. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
18. NON-DISCRII'IINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of
1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive
Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of
race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The Contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided
by the City setting forth the provisions of this non-discrimination clause.
Page 6 of 8
01112-055—THE GOODYEAR TIRE AND RUBBER COMPANY S 1 t
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination
against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City of
Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set
forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants
that it presently has no interest and shall not acquire any interest, direct or indirectly which should
conflict in any manner or degree with the performance of the services. The Contractor further
covenants that in the performance of this agreement, no person having any such interest shall
knowingly be employed by the Contractor. No member of, or delegate to the Congress of the
United States shall be admitted to any share or part of this agreement or to any benefits arising
therefrom.
20. ENTIRE AGREEMENT. This Agreement, together with all terms and conditions
contained in Fleet Maintenance and Repair Services, Invitation to Bid No. 12-05-02, contains the
entire agreement of the parties, and may be amended, waived, changed, modified, extended or
rescinded only by a writing signed by the party against whom any such amendment, waiver,
change, modification, extension and/or rescission is sought.
[Remainder of page intentionally left blank.]
Page 7 of 8
CI 112-055—THE GOODYEAR TIRE AND RUBBER COMPANY
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate
on the day and year first written above.
WITNE S #1: THE GOODYEAR TIRE AND .
RUBBER COMPANY
_ .I
Signat
•
M' un1AbOk B Y:
Print Name Signa to and Ti i e ,F
WITNESS #2:
Signature
Print Name
ATTEST: CITY OF SUNNY ISLES BEACH
3 . teams BY: IV/
Jane A. Hine , CMC, City Clerk •rman S. Edelcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUF: CIENCY
eB .
"ans Ottinot' ity Attorney
• Page 8 of 8
UI8
C I I 12-0»—THE GOODYEAR TIRE AND RUBBER COMPANY
9/11/2015 Item Coversheet
SJ, Ye City of Sunny Isles Beach
-\n 18070 Collins Avenue
3 Sunny Isles Beach,Florida 33160
, `°,;— ¢o y�,- (305)947-0606 City Hall
`'r,o s,,,,,.-° (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo, City Manager
DATE: 9/17/2015
Resolution Approving a Fourth Amendment to the
RE: Agreement with Goodyear Tire& Rubber Company for
Fleet Maintenance and Repair
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
resolutionapproving additional spending authority for fiscal year
2014/2015 in the amount of$50,000.00.
REASONS:
On October 16, 2014 via Resolution No. 2014-2314, the City
Commission exercised its option to renew the agreement for one (1)
year and approved a Third Amendment to the Agreement with The
Goodyear Tire & Rubber Co. for Fleet Maintenance and Repair
Services in an amount not to exceed $82,500.00.
Staff is recommending the City Commission approve this Fourth
Amendment to the Agreement with The Goodyear Tire & Rubber Co.
to provide Fleet maintenance and repair services, in an amount not to
exceed $50,000.00. This amount will carry the City's Fleet to the end
of September 2015. Goodyear has estimated an amount of invoices
totaling $36,000.00 due or unapplied. To date the City has vehicles
that are in the shop for repair, and staff has estimated another
$14,000.00 for City vehicles that will need work in the month of
September. This will allow for regular fleet maintenance and any
unforeseen vehicle maintenance needed through the end of the fiscal
year.
FUNDING SOURCE:
Description Charge Account Acct Descript FY 14/15 Spend
-Building Auto Main 140-4-5150-446000- Contracted Svcs-R&M-Vehicles S10,233.72
Parts&Labor 00000
-Transportation Tires 110-5-5440-452003- Supplies-Other-Tires S 10,420.14
00000
-Parks Auto Main.Parts& 001-6-5730-446000- Contracted Svcs R&M-Vehicles 59,335.51
Labor 00000
-Fleet Maintenance Tires 001-5-5392-452003- Supplies-Other-Tires S21,035.87
00000
-Fleet Main.Auto Parts& 001-5-5392-446000- Contracted Svcs-R&M-Vehicles S16,357.00
Labor 00000
-Code Enfor.Auto Parts& 001-4-5240-446000- Contracted Svcs-R&M-Vehicles S7,460.87
Labor 00000
-Police Fleet Repairs/Maintenan001-3 5210 446000 Contracted Svcs-R&M-Vehicles $57,131.29
00000
-Ocean Res.Auto Parts& 001-3-5290-446000- Contracted Svcs-R&M-Vehicles S525.60
http://sunnyisles.novusagenda.com/agendaweb/CoverSheet.aspx?Item ID=1722 1/2
9/11/2015 Item Coversheet
Labor 00000
FY 14/15 Spend $132,500.00
10%Contingency Unforeseen Maintenance 513,250.00
Costs
Forecast for FY 15/16 Spend S 145,750.00
Item Number: 10.E.
http://sunnyisles.novusagenda.com/agendaweb/CoverSheet.aspx?Item ID=1722 2/2