HomeMy WebLinkAboutITB No. 15-12-02 Utility Undergrounding
City of Sunny Isles Beach |ITB No. 15-12-02 1
Invitation to Bid
Goods & Services
Collins Avenue Utility Undergrounding
Invitation to Bid No. 15-12-02
Publish Date:
12/02/2015
Bid Due and Bid Opening Date:
01/05/2016 at 2:30 PM
MANDATORY Pre-Bid Conference:
12/09/2015 at 3:30 PM
All Questions Due:
11/18/2015 by 5:00 PM
Where to Deliver Bid
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |ITB No. 15-12-02 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work Section 3 Page 16
Bid Forms Section 4 Page 19
Affidavits
Non-Collusive Affidavit Page 1 of 7
Public Entity Crimes Page 2 of 7
Equal Opportunity / Affirmative Action Statement Page 4 of 7
Conflict of Interest Statement Page 5 of 7
Dispute Disclosure Form Page 6 of 7
Anti-Kickback Affidavit Page 7 of 7
Attachments
Section 00300 - Bid Forms
Section 00700 - General Conditions
Section 00800 - Supplementary General
Conditions
Section 00801 - Local Requirements
Section 01044- Operations in Roadway ROW
Section 01071- Standard References
Section 01200- Project Meetings and Reports
Section 01310- Construction Schedules
Section 01380- Const Video and Photograph
Section 01410- Testing and Quality Control
Section 01510- Temp Utilities and Facilities
Section 01519- Temp Construction
Section 01530- Temp Barriers and Controls
Section 01541 Protection of the Work
Section 01560 Environmental Controls
Section 01570- Traffic Control
Section 01600- Equipment and Materials
Section 01630 Product Ops and Substitutions
Section 01700 Contract Closeout
Section 01710 Cleaning
Section 01720 As-Builts
Section 01730- Operation and Maintenance Info
Section 02050 Demolition
Section 02100 Site Preparation
Section 02110 Clearing and Land Preparation
Section 02114 Tree Removal
Section 02200 Earthwork
Section 02220 Excavation and Backfilling
Section 02221 Trench Backfill and Compacting
Section 02232 Lime Rock Base
Section 02240 Soil Stabilization
Section 02401 Dewatering
Section 02480 Landscaping
Section 02510 Concrete Walkways
Section 02513 Asphaltic Concreate Paving
Section 02574 Pavement Removal and
Replacement
Section 02577 Pavement Marking
Section 02741 Prime and Tack Coats
Section 02932 Sodding
Section 03300 Cast-in-Place Concrete
Section 03375 Flow able Fill
Section 15060 Conduit and Fittings
Section 15080 Horizontal Directional Drilling
Section 15108 Handhole and Boxes
Section 16132 Precast Manhole
Construction Plans for SIB Conduit Placement
City of Sunny Isles Beach |ITB No. 15-12-02 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Collins Avenue Utility Undergrounding
Invitation to Bid No. 15-12-02
The Bid Specifications for this ITB are available from DemandStar by calling (800) 711-1712 or by accessing
their website at www.demandstar.com and Bidsync by calling (800) 990-9339 or by accessing their website
at www.bidsync.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach –
Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar,
Bidsync or the City of Sunny Isles Beach are cautioned that their Bid response package may be i ncomplete.
Addenda will be posted and disseminated by DemandStar and Bidsync at least five days prior to the
submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM, on Tuesday, January 5, 2016 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid
must be clearly marked:
“IMPORTANT, BID ENCLOSED”
Collins Avenue Utility Undergrounding
OPENING DATE AND TIME: 01/05/2016 at 2:30 PM
A MANDATORY Pre-Bid Conference for all potential Bidders is set for 12/09/2015 at 3:30 PM in the
First Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160. All vendors who are planning to submit a bid MUST attend and
sign in.
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach.
All questions regarding INVITATION TO BID NO. 15-12-02 shall be directed in writing to Jane A.
Hines, MMC, City Clerk, NO LATER THAN 12/18/2015 BY 5:00 PM. Questions may be submitted
via email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC,
City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions
will be answered in the form of Addendum that will be released a few days after the q uestion due date
listed above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |ITB No. 15-12-02 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, MMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, MMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Bidders from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Invitation to
Bid, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered Bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Bidder, supplier,
sub-Contractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two for
a period of 36 months from the date of being placed on the convicted
vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Invitation to Bid must be executed) and
submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the Bidders
prior to the opening must be initialed and dated by the Bidders. No
changes or corrections will be allowed after Bids are opened. Bids
must contain an original, manual signature of an authorized
representative of the company.
1.9 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the Bidders to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and
date stated on the Invitation to Bid. After the Bid opening, the
contents of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Bidders facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Bidders, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Bidder’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
City of Sunny Isles Beach |ITB No. 15-12-02 5
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Bidder, which shall
be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Bidder who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates (if required) within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City, and it
is agreed that this sum is a fair estimate of the amount of damages
the City will sustain in case the Bidder fails to enter into the Contract
and furnish the Bonds as herein before provided. Bid Security
deposited in the form of a cashier’s check drawn on a local bank in
good standing shall be subject to the same requirements as a Bid
Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Bidders
free of charge to the City. Each individual sample must be labeled
with the Bidder’s name and manufacturer's brand name and
delivered by them within ten (10) calendar days of Bidders receipt of
the “Notice to Proceed”, unless schedule indicates a different time.
If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City
will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Bidders to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Bidders warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Bidders shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Bidders warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Bidder shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid shall include a
copy of the company’s local business tax/occupational license(s) with
the Bid response. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the Bidder is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business formed
by an attorney actively licensed to practice law in this state, by a
person actively licensed by the Department of Business and
Professional Regulations or the Department of Health for the purpose
of practicing his or her licensed profession, or by any corporation,
partnership, or other commercial entity that is actively organized or
registered with the Department of State shall submit a copy of the
current licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders has designated in the completion of their contract
as a result of the Bid. Bidder shall be required to furnish a copy of
all licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Bidders shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Bid response. Failure to furnish these documents or to have
required licensure will be grounds for rejecting the Bid.
City of Sunny Isles Beach |ITB No. 15-12-02 6
1.24 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Bidders and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Bidders,
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Bidders hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Bidder shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Invitation to Bid and monies which may
be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Bidder changes hands subsequent to the
award of this contract, Bidder shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Bidder shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Bidder, their agents, servants or employees in the
provision of goods or the performance of services pursuant to this
Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Bidder.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Bidder being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Bidders, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the
Bidders responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Bidder covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Bidders submitted on the
prescribed form setting forth the prices
for the Work to be performed.
Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Bidder and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Bidder signed by
the City authorizing an addition, deletion
or revision in the Work, or an adjustment
in the Contract Price or the Contract Time
issued after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Bidders, Bidder's Bid, the
Bonds, the Notice of Award, the
Agreement between the City and Bidder
as well as any addenda thereto, these
General Conditions, Special Conditions,
the Technical Specifications, Drawings
and Modifications, Notice to Proceed,
Invitation to Bid, Insurance Certificates,
Change Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the Bidder
under the Contract Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
City of Sunny Isles Beach |ITB No. 15-12-02 7
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Bidder: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Bidders stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Bidder in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Bidder
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Bidder’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Bidders on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Bidders a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a Bidder who is not necessarily the lowest dollars and
cents Bidders on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Bidder to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Bidder will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Bidder observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Bidder performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 85-8012694687C-4 appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Bidder shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Bidder or his Sub-Bidder, agents, servants or
employees. The Bidder will defend, indemnify and hold harmless the
City and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that any
City of Sunny Isles Beach |ITB No. 15-12-02 8
such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Bidder, Sub-Bidder, anyone directly
or indirectly employed by any of them or anyone for whose acts any
of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Bidder shall indemnify, defend and hold harmless the City,
their officers and employees, to the fullest extent authorized by Sec.
725.06 (2) F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In the
event that any action or proceeding is brought against City by reason
of any such claim or demand, Bidder, upon written notice from City
shall defend such action or proceeding by counsel satisfactory to
City. The indemnification provided above shall obligate Bidder to
defend at its own expense or to provide for such defense, at City’s
option, any and all claims of liability and all suits and actions of every
name and description that may be brought against City, excluding
only those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed by
Bidder, its Sub-Bidders, or by anyone directly or indirectly employed
by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Bidder is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Bidder or for any of their property,
or if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they repeatedly
fails to supply sufficient skilled workmen or suitable materials or
equipment, or if they repeatedly fail to make prompt payments to
Sub-Contractors or for labor, materials or equipment or they
disregard laws, ordinances, rules, regulations or orders of any public
body having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract Documents,
then the City may, without prejudice to any other right or remedy
and after giving the Bidder and the surety ten (10) days written
notice, terminate the services of the Bidder and take possession of
the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Bidder, and finish
the Work by whatever method they may deem expedient. In such
case the Bidder shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the Contract Price
exceeds the direct and indirect costs of completing the Project,
including compensation for additional professional services, such
excess shall be paid to the Bidder. If such costs exceed such unpaid
balance, the Bidder will pay the difference to the City. Such costs
incurred by the City will be determined by the City and incorporated
in a Change Order. If after termination of the Bidder under this
Section, it is determined by a court of competent jurisdiction for any
reason that the Bidder was not in default, the rights and obligations
of the City and the Bidder shall be the same as if the termination had
been issued pursuant to this document.
1.37.1 Where the Bidder’s services have been so terminated
by the City said termination shall not affect any rights
of the City against the Bidder then existing or which
may thereafter accrue. Any retention or payment of
moneys by the City due the Bidder will not release the
Bidder from liability.
1.37.2 Upon ten (10) days written notice to the Bidder, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Bidder shall be paid for
all Work executed and accepted by the City as of the
date of the termination. No payment shall be made for
Work which has not been performed.
1.38 MISCELLANEOUS:
Bidders acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Bidder shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Bidder and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Bidder suffer injury or damage
to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Bidder knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
City of Sunny Isles Beach |ITB No. 15-12-02 9
Bidder which relate in any way to the Project, and to any claim for
additional compensation made by Bidder, and to conduct an audit of
the financial and accounting records of Bidder which relate to the
Project. Bidder shall retain and make available to City all such books
and records and accounts, financial or otherwise, which relate to the
Project and to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Bidder shall provide
City access to its books and records upon five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT BIDDER:
The Bidder is an independent Bidder under the Contract. Services
provided by the Bidder shall be by employees of the Bidder and
subject to supervision by the Bidder, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits, purchasing policies
and other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Bidder.
End of Section
City of Sunny Isles Beach |ITB No. 15-12-02 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
Purpose of Bid: the City of Sunny Isles Beach intends to secure a source for the construction of
approximately 12,000 linear feet of main conduit duct bank, numerous lateral conduit duct banks,
street light conduits, street light concrete bases ,spare cond uits for city of Sunny Isles, concrete
pads for FPL transformers and Vista Switch Cabinets, Manholes, Handholes, splitter boxes, and
testing, surface overlay, traffic control, site restoration including sod, landscaping and driveway
restoration to match existing conditions and all other appurtenant and miscellaneous and incidental
items and work for a complete, functional and satisfactory installation of the project as shown on
the drawings. The duct banks contain conduits vary in size from 2 inch to 6 -inch in diameter.at the
lowest responsive and responsible price. The City reserves the right to award the Bid considered
that best to serve the city's interests. No guarantees or minimum quantities are implied.
2.2 PRE-BID CONFERENCE (MANDATORY):
A Pre-bid conference for all potential Bidders is set for 12/09/2015 at 3:30 PM in the First Floor
Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160. Bids will not be accepted from bidders who did
not attend the Pre-Bid Conference. No pleas of ignorance by the Bidder of conditions that
exist, or that may hereinafter exist as a result of failure to make the necessary examinations or
investigations or failure to fulfill in every detail the requirements of the contract documents, will be
accepted as basis for varying the requirements of the City of Sunny Isles Beach or the compensation
of the bidder.
2.3 TERM
This initial contract shall commence on the first calendar day of the m onth succeeding approval of
the contract by the City Commission, and contingent upon the completion and submittal of
all required bid documents.
2.4 OPTIONS TO RENEW
Intentionally Omitted
2.5 METHOD OF AWARD
The staff will review the Bids based on the bid price, the capacity, ability and skill of the Bidder to
perform the work, the past performance of the Bidder, and the proximity of the Bidder’s facilities
to the City of Sunny Isles Beach, as well as the factors outlined in Section 62-8 of the City Code.
2.6 PRICE
City of Sunny Isles Beach |ITB No. 15-12-02 11
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall
remain fixed and firm during the then existing term of contract.
2.7 PERFORMANCE BOND
The City of Sunny Isles Beach shall require the successful Bidder to furnish a Performance Bond in
the amount of 100% of the total Bid Price, with the City of Sunny Isles Beach as the Obligee, as
security for the faithful performance of the Contract and for the payment of all persons performing
labor or furnishing materials in connection herewith within ten (10) calendar days after notification
of the award by the City. The Performance Bond shall continue in effect through the contract
term(s). The bonds shall be with a surety company authorized to do b usiness in the State of Florida
and having been in business with a record of successful continuous operation for at least five (5)
years.
2.8 BID BOND
Intentionally Omitted
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee a Certificate of
Insurance. This Certificate must outline The City as an additional insured and indicate
that insurance coverage has been obtained, which meet the requirem ents as outlined
below:
2.10.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Office, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
Premises and Operation;
Independent Contractors;
Products and/or Completed Operations Hazard;
Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
City of Sunny Isles Beach |ITB No. 15-12-02 12
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.10.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These
certificates shall contain a provision that the coverage afforded under the policies will not
be canceled or materially changed until at least thirty (30) days prior written notice has
been given to the City by certified mail. The City shall be named as an additional insur ed
on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub -
Contractor(s) to furnish to them insurance certificates similar to those required by the City
in this section.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Hundred
Thousand and 00/100 dollars ($100,000.00) per accident. Bidder agrees to be responsible
for the employment, conduct and control of its employees and for any injury sustained by
such employees in the course of their employment
2.10.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Bidder and must be approved by the City. At the option of the City, either the Bidder shall
eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form
satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE.
City of Sunny Isles Beach |ITB No. 15-12-02 13
2.11 INVOICES PAYMENTS
The City shall pay the vendor on a monthly for Services rendered. Vendor is advised that processing
of invoices must follow this schedule. The City will make payment after services have been received
and accepted. Please keep in mind that the City of Sunny Isles Beach holds a firm stance on our
NET 30 PAYMENT TERMS and the Bidder must adhere to these terms.
2.12 COMPLIANCE WITH FEDERAL STANDARDS
All items to be purchased and utilized in the performance of this contract shall be in accordance
with all governmental standards, to include, but not be limited to, those issued by the Occupational
Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards
(NIOSH), and the National Fire Protection Association (NFPA).
2.13 COMPLETE PROJECT REQUIRED
These specifications describe the items /systems required, enumerating or defining the extent of
the same as necessary. Failure to list any items or classes under scope of the several sections
shall not relieve the bidder from furnishing or delivering as required by any part of these
specifications to the satisfaction of the City.
2.14 CRIMINAL HISTORY BACKGROUND CHECKS
Intentionally Omitted
2.15 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR
The vendor shall promptly correct any and all apparent or latent deficiencies and /or defects in
work and /or any work that fails to conform to the contract documents; regardless of the
fabrication, installation or completion status of the overall task. All corrections shall be made
within five (5) calendar days after such rejected defects, deficiencies, and /or non -
conformances are verbally reported to the vendor by the City's project administrator, who may
confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such
rejected work. If the vendor fails to correct the work within the period specified, the City may at
its discretion, notify the vendor in writing, that the vendor is subject to contractual default
provisions if the corrections are not completed to the satisfaction of the City within five (5)
calendar days of receipt of the notice. If the vendor fails to correct the work within the period
specified in the notice, the City shall place the vendor on default, obtain the services of another
vendor to correct the deficiencies, and charge the incumbent vendor for these costs; either
through a deduction from the final payment owed to the vendor or through invoicing. If the
vendor fails to honor this invoice or credit memo, the City may terminate the contract for default.
2.16 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR
City of Sunny Isles Beach |ITB No. 15-12-02 14
Unless otherwise provided in Section 3 (entitled "Technical Specifications "), of this solicitation
the vendor shall furnish all labor, material and equipment necessary for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and
equipment shall be subject to the inspection and approval of the City's Project Manager.
2.17 LABOR AND MATERIAL CHARGES
The vendor shall provide the City with labor and materials in strict accordance with all solicitation
requirements on an as needed, when needed basis. Accordingly, the vendor shall indicate the
cost of this labor and materials on the submittal form included within this solicitation. The vendor
shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the regular
hourly labor rate; nor shall the vendor offer a cost of materials that exceeds a 20% mark-up from
the vendor's actual cost. If non - compliance in either regard is evident either from the offer itself
or from subsequent evaluation proceedings, the offer shall be considered non-responsive and
ineligible for award.
2.18 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the vendor in conjunction with this solicit ation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the vendor are found to be defective or do not
conform to specifications:
The materials may be returned to the vendor at the vendor's expense and the
contract cancelled
The City may require the vendor to replace the materials at the vendor's expense.
3.20 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
PRICE QUOTES:
While the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations, there may be similar items that must be
purchased by the City during the term of this contract. Under these circumstances, a City
representative will contact the primary vendor to obtain a price q uote for the similar items. If
there are multiple vendors on the contract, the City representative may also obtain price quotes
from these vendors. The City reserves the right to award these similar items to the primary
contract vendor, another contract vendor based on the lowest p rice quoted, or to acquire the
items through a separate solicitation.
3.21 WORK ACCEPTANCE
This project will be inspected by an authorized representative of the County. This inspection
shall be performed to determine acceptance of work, appropriate invoicing, and warranty
conditions.
City of Sunny Isles Beach |ITB No. 15-12-02 15
2.22 IDENTIFYING EMPLOYEES AND EMPLOYEE VEHICLES
All employees on City property must wear clearly identifiable shirts with the company name with
or without logo and all vehicles must be clearly identified with the company logo and a unique
vehicle # when parking on City property.
THIS SECTION INTENTIONALLY LEFT BLANK
END OF SECTION
City of Sunny Isles Beach |ITB No. 15-12-02 16
Section 3
Scope of Services
3.1 BACKGROUND
The work includes the CONTRACTOR furnishing all labor, materials, tools, equipment, incidentals
and service necessary for the construction of approximately 12,000 linear feet of main conduit duct
bank, numerous lateral conduit duct banks, street light conduits, street light concrete bases ,spare
conduits for city of Sunny Isles, concrete pads for FPL transformers and Vista Switch Cabinets,
Manholes, Handholes, splitter boxes, and testing, surface overlay, traffic control, site restoration
including sod, landscaping and driveway restoration to match existing conditions; and all other
appurtenant and miscellaneous and incidental items and work for a complete, functional and
satisfactory installation of the project as shown on the drawings. The duct banks conta in conduits
vary in size from 2 inch to 6-inch in diameter. The project Involves work on Collins Avenue from
NE 196th Street to Bayview Drive work off Collins Avenue including 191,185,178 and 175 Streets
from Atlantic Boulevard to Collins Avenue; Atlantic Boulevard from 185 Street to 191 Street and
175 Street to 183 Street and the easement north of 175 street and south of 172 Street. All Work
must be completed by March 31, 2017.
The project is located in the street segments as shown on the Key Sheet of the Drawing Set. Refer
to the Contract Documents for the exact locations of the construction work.
3.2 RELATED CONTRACT ACTIVITIES
A. The Contractor shall comply with all Municipal, County, State and Federal laws, rules and
regulations applicable to the work and the execution of the work.
B. The Contractor shall review the existing permits for this project and secure all necessary
additional permits for the execution of the work, including but not limited to permits from the
City of Sunny Isles Beach and FDOT.
C. The Contractor shall employ and pay for a Land Surveyor registered in the State Of Florida to
establish all elevations, lines and levels.
D. The Contractor shall be responsible for prompt notification to the Owner and timely field repairs
in the event that the Contractor damages any of the Owner’s existing properties or overhead/
underground utilities.
E. The Contractor shall be responsible for obtaining the necessary storage/staging areas for
materials and equipment. The Contractor shall coordinate deliveries in accordance with the
construction schedule and these specifications, so that materials do not pose an unnecessary
long-term nuisance to motorists or residents. Excavated materials and/or backfill materials shall
not be stored in the roadway right-of-way for more than 24 hours. If suitable for backfill
elsewhere, excavated material must be stockpiled within the staging area. Materials unsuitable
for backfill must be removed and disposed of immediately.
Wherever possible, open trenches must be backfilled/plated, and barricades removed
while maintaining adequate safety measures.
Streets must be graded/leveled to provide reasonable assurance against personal injury,
vehicle damage, etc.
City of Sunny Isles Beach |ITB No. 15-12-02 17
Streets temporarily restored, as described above, must be regularly maintained. For
example, streets must be watered, new potholes filled and disturbed and adjacent paved
streets swept.
F. The Contractor shall employ and pay for the services of an independent testing laboratory to
perform quality control services on work performed by the contractor.
G. There is an available Geotechnical Investigation Report at the City of Sunny Isle Beach.
The above referenced report is no guarantee as to accuracy of completeness.
The Contractor is cautioned that this report has been utilized for general p urposes only
and may be inadequate for the purposes of bidding on the Contract items.
The availability of this report does not relieve the Contractor from his responsibility to
familiarize itself with the subsurface conditions that may affect cost, progress and
performance of work.
3.3 WORK PERFORMED BY OTHERS
The City of Sunny Isles Beach or other contractors may perform work on the existing water
distribution system or public utilities as part of their maintenance and operations. The Contractor
shall conduct its operations so as to cause a minimum of interference with the work of such other
contractors and/or public utilities, and shall cooperate fully to provide continuous safe access to
their respective portions of the site to perform their respective contracts.
3.4 CONTRACTOR'S USE OF PREMISES
See General Conditions.
3.5 WORK SEQUENCE, COORDINATION ACTIVITIES AND SCHEDULED DATES:
A. General: Work under this contract shall be scheduled and performed in such a manner as
to result in the least possible disruption to driveway access. The CONTRACTOR will coordinate its
work with other adjacent contractors, landowners, residents and City activities, with specific
attention to access and staging areas. Construction sequence shall be determined by
CONTRACTOR subject to the following needs for continuous access and operation by others.
1. The work will be performed in residential/commercial neighborhoods. The CONTRACTOR
shall reasonable minimize the inconvenience to the residents and property owners, and
reasonably maximize the safety of the residents:
2. Construction activities shall take place between the hours of 8:00 PM to 7:00 AM.
Deliveries shall be allowed between the hours of 8:00 PM to 7:00 AM.
3. All open trenches and excavations shall be closed or covered, and be in good driving
condition with temporary pavement, at the end of each work day.
City of Sunny Isles Beach |ITB No. 15-12-02 18
4. CONTRACTOR cannot proceed with the construction in more than one street at the same
time, unless approved otherwise.
5. The work shall be conducted to maintain access to existing driveways at all times.
B. Construction Schedule: The CONTRACTOR shall submit a proposed construction
schedule, clearly showing the sequence of the work on a street-by-street and block by block
basis to the City and the ENGINEER for their approval. Refer to Section 01310 Construction
Schedules.
THIS SECTION INTENTIONALLY LEFT BLANK
END OF SECTION
City of Sunny Isles Beach |ITB No. 15-12-02 19
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
OPENING: 2:30 P.M.
11/19/2015
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Andrew J. Rozwadowski
Date Issued:
12/02/2015
This Bid Submittal Consists of
Pages 19 through 22 and
Section 00300 - Bid Forms
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB No. 15-12-02
Collins Avenue Utility Undergrounding
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 100% of the total amount of the bid will be required upon
execution of the contract by the successful bidder and City of Sunny Isles Beach.
Procurement Agent: Firm Name:
Andrew J. Rozwadowski
________________________________________
Commodity Code(s):
FAILURE TO SIGN PAGE 22 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach |ITB No. 15-12-02 20
BID SUBMITTAL FORM:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS
BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |ITB No. 15-12-02 21
BID SUBMITTAL FORM
Bid Title: Collins Avenue Utility Undergrounding
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions
to Bidders. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder
agrees to sign and submit the Agreement and other documents required by the Bidding Requirements
within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine an not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid; the Bidder has not solicited or induced any person, firm or corporation to
refrain from Bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purpose of
Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to
be contracted by the City under individual Purchase Orders, based on the unit prices established under this
Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and stipulated
in the individual Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach |ITB No. 15-12-02 22
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED
ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON-
RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT
INCLUDES AN EXECUTED DOCUMENT, WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE
TERMS OF ITS OFFER.
City of Sunny Isles Beach |ITB No. 15-12-02 23
AFFIDAVITS