HomeMy WebLinkAboutReso 2015-2501 RESOLUTION NO. 2015- 2601
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE
MAYOR TO APPLY FOR, RECEIVE, AND EXPEND GRANT
FUNDS FROM THE MIAMI-DADE COUNTY,FEDERAL DRUG
CONTROL AND SYSTEM IMPROVEMENT PROGRAM
(BYRNE/JAG GRANT FY2016)FOR THE PURCHASE OF SIX(6)
COMPUTER TABLETS TO SUPPORT OUR "ELECTRONIC
CASE FILES FOR DETECTIVES" PROJECT, IN AN AMOUNT
NOT TO EXCEED THREE THOUSAND FOUR HUNDRED
FIFTEEN DOLLARS ($3,415.00); AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Miami-Dade County has been awarded federal funds from the Federal Drug
Control and System Improvement Program,Edward Byrne/Memorial Justice Assistance Grant(JAG)
FY2016; and
WHEREAS,the Federal Drug Control and System Improvement Program(Byrne/JAG Grant
FY2016) is administered through Miami-Dade County; and
WHEREAS,the Sunny Isles Beach Police Department has been given preliminary approval
for a portion of said grant funds; and
WHEREAS, these funds will be used to purchase six (6) computer tablets to support our
"Electronic Case Files for Detectives" Project; and
WHEREAS, the preliminarily approved grant funding is in a total amount of Three
Thousand Four Hundred Fifteen Dollars ($3,415.00) (no cash match is required); and
WHEREAS, the City wishes to authorize staff to apply for, receive, and expend said grant
funding for the purposes mentioned above, in the terms and conditions as outlined in the Byrne Grant
application, attached hereto as Exhibit "A"; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization of Mayor. Authorization for the Mayor to apply for, receive, and
expend grant funds from the Miami-Dade County Federal Drug Control and System Improvement
Program (Byrne/JAG Grant FY2016), in an amount not to exceed Three Thousand Four Hundred
Fifteen Dollars ($3,415.00), is hereby approved.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
R2015-Police Byrne-JAG Grant Page I of 2
Section 3. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 17th day of December 20 "
George H. S oll, Mayor
a' ATTEST: ` 'j
Jane A. Hines,- IvI'MC, City Clerk•t.
- 'j s
APPROVED AS TO FORM AND
LEG vOF ICIENCY:
,•§1,1;
Aviii
givSrinor, City Attorney
Moved by: C IN €L t oti_
Seconded by: V A ct- r C6 ' ro
Vote: 6—b
Mayor Scholl /(Yes) (No)
Vice Mayor Gatto ✓(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman /,(Yes) (No)
Commissioner Levin V (Yes) (No)
82015-Police Byrne-JAG Grant Page 2 of 2
FDL >,
Florida Department of Business Support Rick Scott, Governor
Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney General
Post Office Box 1489 Jeff Atwater, Chief Financial Officer
Richard L.Swearingen Tallahassee, FL 32302-1489 Adam Putnam, Commissioner of Agriculture
Commissioner (850)617-1250
www.fdle.state.fl.us
NOV 2 3 2015 .
The Honorable George Scholl
Mayor
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160-2723
Re: Contract No. 2016-JAGC-DADE-6-H3-084
Dear Mayor Scholl:
The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance
Grant(JAG)subgrant to your unit of government in the amount of$3,415.00 for the project entitled, ELECTRONIC
CASE FILES FOR DETECTIVES.This subaward is approved under Florida's state JAG award 2015-MU-BX-1066
from the Department of Justice.These funds shall be utilized for the purpose of reducing crime and improving public
safety and the criminal justice system.
Enclosed is a copy of the approved subaward application with the referenced contract number and standard
conditions. This subaward is subject to all administrative and financial requirements, including timely submission of all
financial and performance reports and compliance with all standard conditions.
Information from subawards and performance reports are provided to the Department of Justice (DOJ)Performance
Measurement Tool(PMT)and Federal Funding Accountability and Transparency Act(FFATA)to meet federal
transparency requirements. Contract and grant information is also provided to the State of Florida, Department of
Financial Services(DFS)via the Florida Accountability Contract Tracking System(FACTS). This grant agreement and
all correlating information including general contract, performance,amendment/modification information and a copy of
the grant document is provided to FACTS to meet requirements under Chapter 2013-54 and 2013-154 Laws of
Florida. If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119,
F.S., please contact the Office of Criminal Justice Grants(OCJG)for guidance on how to request exemption.
Please complete and return the enclosed Certificate of Acceptance and Certification of Conflict of Interest forms
within 30 calendar days from the date of award. Completion of the Certificate of Acceptance constitutes official
acceptance of the subaward and must be received by the Department prior to reimbursement of any project
expenditures.
Some costs require prior written approval from OCJG and DOJ before beginning project activities. If your subaward
contains any such items or those listed on the Bureau of Justice Assistance(BJA)Controlled Expenditures List, a
grant adjustment and written request with justification will be required. A correlating special condition on your
subgrant award in the Subgrant Information Management ON-Line(SIMON) system may also be included.
We look forward to working with you on this project. Please contact Senior Management Analyst Supervisor Randall
Smyth at(850)617-1250 if you have any questions or we can be of further assistance.
erely,
34e-tt'r‘j)
Petrina Tuttleerring
Bureau Chief
PTH/ar
Enclosures
Service • Integrity • Respect • Quality
u --
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
•
Tallahassee, Florida 32308
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee,through its authorized representative,acknowledges receipt and acceptance of subgrant award
number 2016-JAGC-DADE-6-H3-084, in the amount of$3,415.00,for a project entitled, ELECTRONIC CASE FILES
FOR DETECTIVES,for the period of 10/01/2015 through 09/30/2016,to be implemented in accordance with the
approved subgrant application, and subject to the Florida Department of Law Enforcement's Standard Conditions and
any special conditions governing this subgrant.
This subaward requires that no recipient or subrecipient,or entity that receives a contract or subcontract with any
funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts,or purports to restrict,the reporting of waste, fraud or abuse in
accordance with the law to a department or agency authorized to receive such information. This is not intended to
contravene requirements applicable to classified, sensitive or exempt information.
In accepting th': aware,the subgrantee certifies that it neither requires nor has required employees or contractors to
sign such int: nal con Identiality agreements or statements.
(Signature of S •grantee's Authorized Official)
006$&--
(Print Name and Title of Official)
(Name of Subgrantee)
(Date of Acceptance)
Rule Reference 11D-9.006 OCJG-012(rev.June 2012)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
I
CERTIFICATION OF CONFLICT OF INTEREST
Subgrantee:City of Sunny Isles Beach
Award Number:2016-JAGC-DADE-6-H3-084
Decisions related to use of these grant funds must be free of undisclosed personal or organizational conflicts of
interest, both in fact and in appearance.
The subgrantee, through its authorized representative,certifies the unit of government above is compliant with OMB
Uniform Grant Guidance (2 CFR Part 200), Section 200.112 and OJP Financial Guide, Section 3.20 regarding Conflict
of Interest and will notify FDLE Office of Criminal Justice Grants, in writing,of any potential conflict of interest in
accordance with this agreement.
The recipie also agrees to disclose in a timely manner, in writing, all violations of state or federal criminal law
involvi rau ,bribery or gratuity violations potentially affecting this subaward.
(Sign re of Subgrantee' Authorized Official)
(-1- CC_Z6_, .0 ,<1410(J/ ae_
(Print Name nd Titl of Official)
(Date)
I
SUBGRANT AWARD CERTIFICATE
Subgrantee: City of Sunny Isles Beach
Date of Award: t t 122-0.0tc
Grant Period: From: 10/01/2015 TO: 09/30/2016
Project Title: ELECTRONIC CASE FILES FOR DETECTIVES
Grant Number: 2016-JAGC-DADE-6-H3-084
Federal Funds: $3,415.00
State Agency Match:
Local Agency Match: $0.00
Total Project Cost: $3,415.00
CFDA Number: 16.738
Award is hereby made in the amount and for the period shown above of a subgrant under Part E of Title I of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended Subpart 1 of such part(42 U.S.C.3751-3759);the
Consolidated Appropriations Act,2008, Public Law 110-161;and Public Law 109-162,Title XI, Department of Justice
Reauthorization, Subtitle B, Improving the Department of Justice's Grant Programs,Chapter 1,Assisting Law
Enforcement and Criminal Justice Agencies, Section 1111. Merger of Byrne Grant Program and Local Law
Enforcement Block Grant Program,to the above mentioned subgrantee and subject to any attached or special
• conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide, Common Rule for State and Local Governments,or OMB Uniform Grant Guidance(2 CFR
Part 200),in their entirety. It is also subject to the attached standard conditions and such further rules, regulations and
policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and
authorization of P.L.90-351,as amended,and P.L. 100-690.
This award is a cost-reimbursement agreement for satisfactory performance of eligible activities. Requests for
{ reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement.
Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance
reports to determine successful completion of minimum performance for deliverables. Expenditures must be
supported with documentation and verified during annual monitoring. Failure to comply with provisions of this
agreement,or failure to meet minimum performance specified in the agreement will result in required corrective action
up to and including project costs being disallowed,withholding of federal funds and/or termination of the project, as
specified within the terms of the agreement and OMB Uniform Guidance 200.338-200.342.
This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date
of award,a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department.
(----4-tivirto 71---auT
Authorized Official
Petrina Tuttle Herring
Bureau Chief
{ Date I ( )22'2C4 S
This award is subject to special conditions(attached).
1
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SPECIAL CONDITION(S) /GENERAL COMMENT(S)
Grantee: Office of Criminal Justice Grants
Grant Number: 2016-JAGC-DADE-6-H3-084
Grant Title: ELECTRONIC CASE FILES FOR DETECTIVES
In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special
Condition(s)/General Comment(s):
Ref#S30856: Prior to the draw down of federal funds,the City of Sunny Isles Beach must register on the Central
Contractor Registration(CCR)at the following site: https://www.sam.gov/ccr/default.aspx.
ii
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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Subgrant Recipient
Organization Name: City of Sunny Isles Beach
County: Dade
Chief Official
Name: George Scholl
Title: Mayor
Address: 18070 Collins Avenue
City: Sunny Isles Beach
State: FL Zip: 33160-2723
Phone: 305-947-4440 Ext:
Fax:
Email: bscholl @sibfl.net
Chief Financial Officer
Name: Audra Curts-Whann
Title: Finance Director
Address: 18070 Collins Avenue
City: Sunny Isles Beach
State: FL Zip: 33160-2723
Phone: 305-792-1775 Ext:
Fax:
Email: acurts @sibfl.net
Application Ref# 2016-JAGC-2813 Section#1 Page 1 of 2
Contract 2016-JAGC-DADE-6-H3-084
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Implementing Agency
Organization Name: Sunny Isles Beach Police Department
County: Dade
Chief Official
Name: Fred Maas
Title: Chief of Police
Address: 18070 Collins Avenue
City: Sunny Isles Beach
State: FL Zip: 33160
Phone: 305-947-4440 Ext: 1863
Fax: 305-792-1581
Email: fmaas @sibfl.net
Project Director
Name: Luke Plesa
Title: Detective
Address: 18070 Collins Avenue
City: Sunny Isles Beach
State: FL Zip: 33160-0000
Phone: 305-792-1943 Ext:
Fax:
Email: Iplesa @sibfl.net
Application Ref# 2016-JAGC-2813 Section#1 Page 2 of 2
Contract 2016-JAGC-DADE-6-H3-084
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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•
General Project Information
Project Title: ELECTRONIC CASE FILES FOR DETECTIVES
Subgrant Recipient: City of Sunny Isles Beach
Implementing Agency: Sunny Isles Beach Police Department
Project Start Date: 10/1/2015 End Date: 9/30/2016
Problem Identification
The Sunny Isles Beach Police Department has been committed to upgrading antiquated methods
of records keeping.An example of the Police Departments commitment to records improvement is
• grant funds acquired from a previous JAG Grant has allowed us to purchase electronic document
scanners. These scanners have enhanced our ability to house documents electronically. Currently
investigators with the Sunny Isles Beach Police Department and Special Enforcement Unit
compile case files in folders and maintain the records in filing cabinets at the Detective Bureau
Office. While detectives are on follow-up investigations or at court it is routine that additional case
files need to be accessed remotely. Currently the only solution is to contact the Sunny Isles Beach
Police Records Department and have a clerk email the desired documents to the investigator. The
limitation to this method is the records departments hours of operation are Monday-Friday 8:00
am-4:30 pm. Often an investigators work hours extend past the records departments hours of
operation.
•
Project Summary (Scope of Work)
By utilizing grant funds it would allow the Police Department to purchase (6)computer tablets. The
computer tablets have the ability to scan and sort documents into individual files that can be
accessed anywhere. Case files assembled by investigators can be scanned to the computer
tablets and designated by case number. The case files then would accompany the investigator
throughout their day allowing access to their entire library of files anywhere. The grant would allow
the purchase of 6 tablets, one for each detective.
The process that's used to document purchases is, a requisition is put into our finance computer
system. Once the requisition is established and approved an authorization is given for a purchase
order. Once the PO is obtained the item is purchased. Once we received the item the receipts and
invoices are saved and the item is issued to the user.
The items will be purchased via competitive bid.
This project requests federal grant funding for a law enforcement or criminal justice technology
related project and may be subject to review and approval by the State Information Technology
(IT)Point of Contact. By utilizing funds for this project, the subrecipient and implementing agency
agree to conform to all state and national standards for technology and information sharing
systems that connect to, and/or interface with state and national systems, and/or reside on the
state Criminal Justice Network(CJNet). These standards include, but are not limited to, the FBI
l CJIS Security Policy and any rules, regulations or guidance enacted by the Criminal and Juvenile
Justice Information System (CJJIS)Council under F.S. 943.06.
•
ff Application Ref# 2016-JAGC-2813 Section#2 Page 1 of 2
Contract 2016-JAGC-DADE-6-H3-084
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
•
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
_ 44 ; 1
•• , t f. + .
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 2
Question: What is the name of the jurisdiction(s)your agency provides service to. (e.g., City of
Miami, Orange County, State of Florida)
Answer: City of Sunny Isles Beach
Question: What is the combined population of the jurisdiction(s)your agency provides services
to (according to the most recent census)?
Answer: 20832
Question: What is the address of the location being used to provide services for this project?
Answer: 18070 Collins Ave. Sunny Isles Beach, FL 33160
Question: Describe your agency. (e.g., non-profit, community based, government)
Answer: Law Enforcement
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov?
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee?
If the implementing agency is a sheriffs office, indicate the sheriffs office's threshold
instead.
Answer: $1,000.00
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee)receive at least (a)80 percent or(b)$25,000,000 of your annual gross
revenues in-U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 780(d))or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was"no," answer N/A.
Answer: No
Application Ref# 2016-JAGC-2813 Section#2 Page 2 of 2
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 11 D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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General Performance Info:
Performance Reporting Frequency: Quarterly
Federal Purpose Area: 01 - Law Enforcement (Includes task Forces)
State Purpose Area: 1G - General Questions
Objectives and Measures
Objective: General Questions- General Questions for All Recipients
Measure: General 01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General 02
Will your organization be using the The National Training and Technical Assistance
Center(NTTAC)during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding?The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General 06
Application Ref# 2016-JAGC-2813 Section#3 Page 1 of 3
Contract 2016-JAGC-DADE-6-I13-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
ethos 3.�R r'foftltamely
.=
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General 07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: Yes all overages will be paid for by the police department.
Measure: General 08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: no
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other(please describe)
Goal: n/a
Measure: General 10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: Internships, k-12 programs
Measure: General 11
Identify the goal(s)you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Application Ref# 2016-JAGC-2813 Section#3 Page 2 of 3
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 110-9.006 OCJG-005(rev.October 2005)
L
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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Goal: modernize the detectives record keeping
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: yes
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: n/a
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: yes
State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment-Questions for all recipients purchasing Equipment, Supplies, and
Technology Enhancements.
Measure: Equipment 1
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes
1
Application Ref# 2016-JAGC-2813 Section#3 Page 3 of 3
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
FLAIR I Vendor Number: 650784647
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $3,415.00 $0.00 $3,415.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $3,415.00 $0.00 $3,415.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2016-JAGC-2813 Section#4 Page 1 of 3
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
Budget Narrative:
Expenses: The grant funds will be used to purchase six(6)computer tablets at a cost per unit of
$599.00 for a combined total of$3,594.00. The remaining $179.00 overage will be funded by the
City of Sunny Isles Beach General Fund.
The tablet comes with a charger and headphones.
shipping/warranty: The tablets will be shipped via the manufacturer preferred shipping method.
The tablets come with a one year of hardware repair coverage.
Equipment specifications-64 GB storage space
Software specifications- IOS 9
Application Ref# 2016-JAGC-2813 Section#4 Page 2 of 3
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 11 D.9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
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Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
Answer: No
Question: If Expenses or Operating Capital Outlay are included in your budget,what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: Competitive bid.
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of •
approval.
Answer: n/a
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: n/a
Application Ref# 2016-JAGC-2813 Section#4 Page 3 of 3
Contract 2016-JAGC-DADE-6-H3-
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
(� 4 F r �tim; Section�5 Standard Conditions: . _ ° r{`
Insert Standard Conditions Page here.
Application Ref# 2016-JAGC-2813 Section#5 Page 1 of 1
Contract 2016-JAGC-DADE-6-H3-084
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
STANDARD CONDITIONS
The State of Florida, Department of Law Enforcement(FDLE)is a recipient of federal JAG funds. FDLE, as the non-
federal pass-through entity and State Administering Agency(SAA)for this program,subawards JAG funds to eligible
units of government. All subawards made by FDLE to units of government under this program require compliance
with the agreement and Standard Conditions upon signed acceptance of the subaward.
Upon approval of the application,or subaward,the following terms and conditions will become binding. As a unit of
government,the subrecipient will maintain required state and federal registrations and certifications for eligibility
under this program. For JAG-Countywide subawards,the designated County Coordinator for local units of
government will submit documentation in accordance with Florida Administrative Code 11 D-9 supporting the strategic
planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports
supporting eligible activities were completed in accordance with the grant and program requirements.
The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for
costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this
agreement,or failure to perform grant activities as specified in the agreement,will result in required corrective action
up to and including financial consequences. A financial consequence may be imposed for non-compliance in
accordance with 2 C.F.R.§200 and these Standard Conditions, including but not limited to project costs being
disallowed,withholding of federal funds and/or termination of the project.
GENERAL REQUIREMENTSt �
All subrecipients must comply with requirements set forth in the current edition of the U.S. Department of
Justice,Office of Justice Programs(OJP)Financial Guide(Financial Guide),
http:/lojp.gov/financialguide/DOJ/pdfs/2015_DOJ_FinancialGuide.pdf,the Edward Byrne Memorial Justice
Assistance Grant(JAG)program guidance,federal statutes, regulations, policies,guidelines and
requirements and Florida laws and regulations including but not limited to:
Florida Administrative Code,Chapter 11D-9, "Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program": www.flrules.orq/
Office of Management and Budget(OMB) Uniform Grant Guidance(2 C.F.R.§200)Subpart A Definitions,
Subparts B-D Administrative Requirements,Subpart E Cost Principles, Subpart F Audit Requirements and all
applicable Appendices.This guidance supersedes previous OMB Circulars and Standard Conditions and is
applicable to any new subawards made under Federal grants awarded on or after December 26,2014.
http://www.ecfr.gov/cqi-bin/text-idx?SID=62764122c780e5d1 d2134127afadc30d&node=2:1.1.2.2.1&rqn=div5
Code of Federal Regulations:www.qpo.qov/fdsys/
2 C.F.R.§175.15(b), "Award Term for Trafficking in Persons"
28 C.F.R.§ 38,"Equal Treatment for Faith-Based Organisations"
28 C.F.R.§66, "U.S. Department of Justice Common Rule for State And Local Governments"(Common Rule)
28 C.F.R.§83, "Government-Wide Requirements for Drug-Free Workplace(Grants)"
28 C.F.R.§§ 18, 22, 23,30,35,42, 61,and 63
Public Law
Pub. L. No. 109-162,Title XI—Department of Justice Reauthorization,Subtitle B—Improving the Department
of Justice's Grant Programs,Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies,Sec.
1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program:
http:/lwww.gpo.gov/fdsys/pkq/PLAW-109pub1162/pdf/PLAW-109pub1162.pdf
United States Code:www.qpo.qov/fdsys/
42 U.S.C.§§3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968"
State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:
http://dlis.dos.state.fl.us/ba rm/genschedules/GS2-2008-Rev2010.pdf
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{
•
•
Protected Personally Identifiable Information(PII)means an individual's first name or first initial and last name in
combination with any one or more of types of information,including, but not limited to social security numbers;
•
passport numbers; credit card numbers;clearances;bank numbers; biometrics;date and place of birth;mother's
maiden name;criminal,medical, and financial records;and educational transcripts.This does not include PII that is
required by law to be disclosed. (See also§200.79 Personally Identifiable Information(PII)).
Questioned cost means a cost that is questioned by the auditor because of an audit.finding 1)that resulted from a
•
violation or possible violation of a statute,regulation, or the terms and conditions of a Federal award,including for
•
funds used to match Federal funds;2)where the costs, at the time of the audit, are not supported by adequate
documentation;or 3)where the costs incurred appear unreasonable and do not reflect the actions a prudent person
would take in the circumstances.
Simplified acquisition threshold means the dollar amount below which a non-Federal entity may purchase property
or services using small purchase methods. Non-Federal entities adopt small purchase procedures in order to
expedite the purchase of items costing less than the simplified acquisition threshold.The simplified acquisition
threshold is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions)and in accordance with
41 U.S.C.§1908.As of the publication of this part,the simplified acquisition threshold is$150,000, but this threshold
is periodically adjusted for inflation. (Also see definition of§200.67 Micro-purchase.)
Subaward/Subgrant means an award provided by a pass-through entity to a subrecipient for the subrecipient to
carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program.A subaward may be provided through any form
of legal agreement, including an agreement that the pass-through entity considers a contract.
Subrecipient means a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a
Federal program; but does not include an individual that is a beneficiary of such program.A subrecipient may also be
a recipient of other Federal awards directly from a Federal awarding agency.
Supplies means all tangible personal property other than those described in 2 C.F.R. §200.33,"Equipment".A
computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the
non-Federal entity for financial statement purposes or$5,000,regardless of the length of its useful life. See also§§
200.20,"Computing devices"and 200.33,"Equipment".
�SEC�TIO�NI � TER11ASrAND,,,CO�NDITIONS � � fil =x
The subrecipient agrees to be bound by the following standard conditions:
1.0 Payment Contingent on Appropriation and Available Funds-The State of Florida's performance and
obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature.
Furthermore,the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to
available federal funds.
Ij 2.0 System for Award Management(SAM)-The subrecipient must maintain current information in SAM until it
submits the final financial report required under this award or receives the final payment,whichever is later.
This requires that the subrecipient review and update the information at least annually after the initial
registration,and more frequently if required by changes in its information or another award term.
3.0 Commencement of Project-If a project is not operational within 60 days of the original start date of the
award period,the subrecipient must report by letter to the Department the steps taken to initiate the project,
the reasons for delay, and the expected start date.
3.1 If a project is not operational within 90 days of the original start date of the award period,the
subrecipient must submit a second statement to the Department explaining the implementation delay.
3.2 Upon receipt of the ninety(90)day letter,the Department shall determine if the reason for delay is
justified or shall,at its discretion, unilaterally terminate this agreement and re-obligate subaward funds
to other Department approved projects. The Department,where warranted by extenuating
circumstances, may extend the starting date of the project past the ninety(90)day period,but only by
formal written adjustment to this agreement.
4.0 Supplanting-The subrecipient agrees that funds received under this award will not be used to supplant state
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to,employment history checks,fingerprinting for all purposes and checks in this subsection,statewide
criminal and juvenile record checks through the Florida Department of Law Enforcement,and federal
criminal record checks through the Federal Bureau of Investigation, and may include local criminal
record checks through local law enforcement agencies.
13.2.1 Any person who is required to undergo such a security background investigation and who
• refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified
for employment in such position or, if employed, shall be dismissed.
13.2.2 Such background investigations shall be conducted at the expense of the employing agency or
employee. When fingerprinting is required,the fingerprints of the employee or applicant for
employment shall be taken by the employing agency or by an authorized law enforcement
officer and submitted to the Department of Law Enforcement for processing and forwarding,
when requested by the employing agency,to the United States Department of Justice for
processing. The employing agency shall reimburse the Department of Law Enforcement for
any costs incurred by it in the processing of the fingerprints.
14.0 Privacy Certification-The subrecipient agrees to comply with all confidentiality requirements of 42 U.S.C. §
3789g and 28 C.F.R.§22 that are applicable to collection,use, and revelation of data or information.
Subrecipient further agrees,as a condition of grant approval,to submit a Privacy Certificate that is in accord
with requirements of 28 C.F.R.§§22 and, in particular,section 22.23. Privacy Certification forms must be •
signed by the subrecipient or implementing agency chief official or an individual with formal,written signature
authority for the chief official.
15.0. Conferences and Inspection of Work-Conferences may be held at the request of any party to this
agreement. At any time, a representative of the Department,of the U.S. Department of Justice,or the Auditor
General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work
performed under this agreement.
16.0 Insurance for Real Property and Equipment-The subrecipient must,at a minimum, provide the equivalent
insurance coverage for real property and equipment acquired or improved with Federal funds as provided to
property owned by the non-Federal entity.
ISEC-TION II CNIL.RIGHTS REQUIREMENTS y `= =ixxk� � =s
1.0 Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color, national
origin,religion, sex,disability,or age in funded programs or activities. All subrecipients, implementing
agencies,and contractors must comply with any applicable statutorily-imposed nondiscrimination
requirements,which may include the Omnibus Crime Control and Safe Streets Act of 1968(42 U.S.C.§
3789d);the Victims of Crime Act(42 U.S.C.§ 10604(e));The Juvenile Justice and Delinquency Prevention Act
of 2002(42 U.S.C.§5672(b));the Civil Rights Act of 1964(42 U.S.C. §2000d);the Rehabilitation Act of 1973
(29 U.S.C.§7 94);the Americans with Disabilities Act of 1990(42 U.S.C.§ 12131-34);the Education
Amendments of 1972 (20 U.S.C.§§1681, 1683, 1685-86);the Age Discrimination Act of 1975(42 U.S.C.§§
6101-07); and Department of Justice Non-Discrimination Regulations 28 C.F.R. §42;see Ex. Order 13279
(equal protection of the laws for faith-based and community organizations).
2.0 FDLE does not discriminate on the basis of race,color, religion, national origin,sex,disability,or age in the
delivery of services or benefits or in employment. The subrecipient must notify program participants and
beneficiaries that it does not discriminate on the basis of race,color, national origin, religion,sex,disability,
and age in the delivery of services or benefits or in employment practices.'
3.0 Subrecipients are responsible for ensuring that contractors and agencies to whom they pass through funds are
in compliance with all Civil Rights requirements and that those contractors and agencies are aware that they
may file a discrimination complaint with the subrecipient,with FDLE,or with the Office for Civil Rights(OCR),
and how to do so.
4.0 Equal Employment Opportunity Plans
• 4.1 A subrecipient or implementing agency must develop an EEO Plan if it has 50 or more employees and
has received any single award of$25,000 or more from the Department of Justice. The plan must be
prepared using the online short form at www.ojp.usdoi.qov/about/ocr/eeop comply.htm,must be
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.13.3 Notify participants, beneficiaries,employees,applicants,and others that the subrecipient/implementing
agency does not discriminate on the basis of disability.
14.0 Limited English Proficiency (LEP)- In accordance with Department of Justice Guidance pertaining to Title VI
of the Civil Rights Act of 1964(42 U.S.C.§2000d), recipients of federal financial assistance must take
reasonable steps to provide meaningful access to their programs and activities for persons with LEP. For
more information on the civil rights responsibilities that recipients have in providing language services to LEP
individuals, please see the website at www.lep.gov. FDLE strongly encourages subgrant recipients to have a
written LEP Language Access Plan.
15.0 Title IX of the Education Amendments of 1972(28 C.F.R.§54)-If the subrecipient operates an education
program or activity,the subrecipient must take the following actions:
15.1 Adopt grievance procedures that provide for the prompt and equitable resolution of complaints alleging
a violation of the DOJ regulations implementing Title IX of the Education Amendments of 1972,found at
28 C.F.R.§54,which prohibit discrimination on the basis of sex.
15.2 Designate a person to coordinate compliance with the prohibitions against sex discrimination contained
in 28 C.F.R. §54.
15.3 Notify applicants for admission and employment,employees,students, parents,and others that the
subrecipient/implementing agency does not discriminate on the basis of sex in its educational programs
or activities.
16.0 Equal Treatment for Faith Based Organizations-The subrecipient agrees to comply with the applicable
requirements of 28 C.F.R.§38,the Department of Justice regulation governing"Equal Treatment for Faith
Based Organizations" (the"Equal Treatment Regulation"). The Equal Treatment Regulation provides in part
that Department of Justice grant awards of direct funding may not be used to fund any inherently religious
activities, such as worship,religious instruction,or proselytization. Recipients of direct grants may still engage
in inherently religious activities, but such activities must be separate in time or place from the Department of
Justice funded program,and participation in such activities by individuals receiving services from the recipient
or a subrecipient must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. The subrecipient also understands and agrees
that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students
who participate in programs for which financial assistance is provided from the award,or the parent or legal
guardian of such students. Notwithstanding any other special condition of this award,faith-based organizations
may, in some circumstances,consider religion as a basis for employment. See
www.oip.gov/about/ocr/equal fbo.htm.
17.0 Immigration and Nationality Act-No public funds will intentionally be awarded to any contractor who
knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained
in 8 U.S.C.§ 1324a(e), Section 274A(e)of the Immigration and Nationality Act("INA"). The Department shall
consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the INA.
Such violation by the subrecipient of the employment provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral cancellation of this contract by the Department.
aeTIQN IIII FINANCIAL;REQUIREMENTS ANI RESPONSIBIL`TY u$ { fi ,il�
1.0 Fiscal Control and Fund Accounting Procedures
1.1 All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial
Guide,the Common Rule, and OMB Uniform Grant Guidance(2 C.F.R§200)as applicable,in their
1 entirety.
1.2 Subrecipients must have written procedures for procurement transactions. Procedures must ensure
that all solicitations follow 2 C.F.R.§200.319 Competition.
1.3 The subrecipient is required to establish and maintain adequate accounting systems and financial
records and to accurately account for funds awarded to them.As a subrecipient,you must have a
financial management system in place that is able to record and report on the receipt, obligation,and
SFY2016 JAG Standard Conditions Page 7 of 20
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,
5.2 Under no circumstances can transfers of funds increase the total budgeted award.
5.3 Requests for changes to the subaward agreement must be electronically signed by the subrecipient or
implementing agency's chief official or the chief official's designee.
5.4 All requests for changes must be submitted in SIMON no later than thirty(30)days prior to grant
expiration date.
6.0 Required Reports-All reports must relate financial data to performance accomplishments. Subrecipients
must submit both reports on the same reporting cycle.
6.1 Financial Expenditure Reports
6.1.2 The subrecipient shall have a choice of submitting either a Monthly or a Quarterly Project
Expenditure Report to the Department. Project Expenditure Reports are due thirty(30)days
after the end of the reporting period. In addition, if the subaward period is extended,additional
Project Expenditure Reports shall be submitted.
6.1.3 All project expenditures for reimbursement of subrecipient costs shall be submitted on the
Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice
Grants(OCJG)through the SIMON(Subgrant Information Management Online).
6.1.4 All Project Expenditure Reports shall be submitted in sufficient detail for proper pre-audit and
post-audit.
6.1.5 Before the"final"Project Expenditure Report will be processed,the subrecipient must submit
to the Department all outstanding project reports and must have satisfied all special conditions.
Failure to comply with the above provisions shall result in forfeiture of reimbursement.
6.1.6 Reports are to be submitted even when no reimbursement is being requested.
6.1.7 The report must be electronically signed by the subrecipient or implementing agency's Chief
Financial Officer or the Chief Financial Officer's designee.
6.2 Project Performance Reports
6.2.1 Reporting Time Frames:The subrecipient shall submit Monthly or Quarterly Project
Performance Reports in SIMON,hereafter known as the Department,within fifteen(15)days
after the end of the reporting period. In addition, if the sub award period is extended beyond
the"original"project period, additional Quarterly Project Performance Reports shall be
submitted.
6.2.2 Failure to submit Quarterly Performance Reports that are complete,accurate, and timely may
result in sanctions,as specified in Section IV 4.2,Performance of Agreement Provisions.
6.2.3 Report Contents: Performance Reports must include a response to all objectives included in
I your subaward. A detailed response is required in the narrative portion for yes/no performance
objectives. The narrative must also reflect on accomplishments for the quarter and identify
problems with project implementation and address actions being taken to resolve the
problems.Additional information may be required if necessary to comply with federal reporting
requirements.
6.2.4 Submission: Performance Reports may be submitted by the Project Director,Application
Manager,or Performance Contacts.
6.3 Project Generated Income(PGI)-All income generated as a direct result of a subgrant project shall
be deemed program income. Program income must be accounted for and reported in SIMON in
accordance with the OJP Financial Guide(Section 3.4).
6.3.1 Required Reports-the subrecipient shall submit Quarterly PGI Earnings and Expenditures
Reports to the Department within thirty(30)days after the end of the reporting period covering
subaward project generated income and expenditures during the previous quarter. If any PGI
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5.0 High Risk Subrecipients -The subrecipient agrees to comply with any additional requirements that may be
imposed during the grant performance period if FDLE's pre-award risk assessment or the U.S. Department of
Justice determines the subrecipient is a high-risk grantee. Cf.28 C.F.R. §§66, 70.
6.0 Reporting, Data Collection and Evaluation-The subrecipient agrees to comply with all reporting,data
collection and evaluation requirements,as prescribed by the Bureau of Justice Assistance in the program
guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will be monitored by
FDLE.
7.0 Retention of Records-The subrecipient shall maintain all records and documents for a minimum of five(5)
years from the date of the final financial statement and be available for audit and public disclosure upon
request of duly authorized persons. The subrecipient shall comply with State of Florida General Records
Schedule GS1-SL for State and Local Government Agencies: http://dos.myflorida.com/media/693574/qeneral-
records-schedulegs0l-sl.pdf http://dos.myflorida.com/media/693578/gs02.pdf
8.0 Disputes and Appeals-The Department shall make its decision in writing when responding to any disputes,
disagreements,or questions of fact arising under this agreement and shall distribute its response to all
concerned parties. The subrecipient shall proceed diligently with the performance of this agreement according
to the Department's decision. If the subrecipient appeals the Department's decision,the appeal also shall be
made in writing within twenty-one (21)calendar days to the Department's clerk(agency cleric). The
subrecipient's right to appeal the Department's decision is contained in§ 120, Fla.Stat.,and in procedures set
forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under§ 120, Fla. Stat.
9.0 Single Annual Audit
9.1 Subrecipients that expend$750,000 or more in a year in federal awards shall have a single audit or
program-specific audit conducted for that year. The audit shall be performed in accordance with 2
C.F.R.§200(F)Audit Requirements and other applicable federal law. The contract for this agreement
shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract
shall be identified as federal funds passed through the Florida Department of Law Enforcement and
include the contract number, CFDA number,award amount,contract period,funds received,and funds
disbursed. When applicable,the subrecipient shall submit an annual financial audit that meets the
requirements of Florida Statutes 11.45,"Definitions;duties;authorities; reports; rules.";215.97,"Florida
Single Audit Act"; Rules of the Auditor General;Chapter 10.550,"Local Governmental Entity Audits";
and Chapter 10.650,"Florida Single Audit Act Audits Nonprofit and For-Profit Organizations."
9.2 A complete audit report that covers any portion of the effective dates of this agreement must be
submitted within 30 days after its completion, but no later than nine(9)months after the audit period. In
order to be complete,the submitted report shall include any management letters issued separately and
management's written response to all findings,including audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department.
9.3 Audits shall be completed by an Independent Public Accountant(IPA)and according to Generally
Accepted Government Auditing Standards(GAGAS).The IPA shall be either a Certified Public
Accountant or a Licensed Public Accountant. Subrecipients shall procure audit services according to§
200.509,and include clear objectives and scope of the audit in addition to peer review reports to
strengthen audit quality and ensure effective use of audit resources.
9.4 The subrecipient shall promptly follow-up and take appropriate corrective action for any findings on the
audit report in instances of noncompliance with federal laws and regulations,including but not limited to
preparation of a summary schedule of prior audit findings and a corrective action plan. Subrecipient
follow-up to audit findings must abide by requirements in 2 C.F.R. §200.511.
9.5 Auditees must make copies available for public inspection and ensure respective parts of the reporting
package do not include protected personally identifiable information. Records shall be made available
upon request for a period of three(3)years from the date the audit report is issued,unless extended in
writing by the Department.
9.6 Subrecipients that expend less than$750,000 in federal awards during a fiscal year are exempt from
the audit requirements of 2 C.F.R.§200(F)for that fiscal year. In this case,written notification,which
can be in the form of the"Certification of Audit Exemption"form,shall be provided to the Department by
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•
5.1 Prohibited Expenditure List-Subaward funds may not be used for items that are listed on the
Prohibited Expenditure List at the time of purchase or acquisition.
https://www.bja.00v/Funding/JAGControlledPurchaseList.pdf
5.2 Controlled Purchase List-Requests for acquisition of items on the Controlled Purchase List must
receive explicit prior written approval from FDLE and BJA. If award funds are approved and used for the
purchase or acquisition of any item on the Controlled Purchase List,the subrecipient must collect and
retain certain information about the use of 1)the federally grant funded controlled equipment and 2)any
other controlled equipment in the same category as the federally-acquired controlled equipment in the
agency's inventory,regardless of source; and make that information available to FDLE and BJA upon
request. No equipment on the Controlled Expenditure list that is purchased or acquired under this
award may be transferred or sold to a third party without the prior approval and guidance from FDLE
and BJA. Failure to comply with conditions related to Prohibited or Controlled Expenditures may result
in prohibition from further Controlled Expenditure approval under this or other awards.
https://www.bia.00v/Funding/JAGControlledPurchaseList.pdf
6.0 Review prior to Procurement-Subrecipients are encouraged to enter into state and local intergovernmental
agreements or inter-entity agreements where appropriate for procurement or use of common or shared
goods/services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing
new equipment and property when this is feasible.
7.0 Sole Source If the project requires a purchase of services or equipment from a sole source,the subrecipient
must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state
agency and the cost is at least$150,000,then the agency must submit a copy of the approval from the
Department of Management Services(287.057(5)Fla.Stat.). Sole Source form must be signed by the
subgrant recipient or implementing agency chief official or an individual with formal,written signature authority
for the chief official.
8.0 Unmanned Aerial Vehicles-The recipient agrees that awarded funds may not be expended on unmanned
aircraft, unmanned aircraft systems,or aerial vehicles(US, UAS, or UAV) unless the BJA Director certifies that
extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and
good order.Additionally,any funding approved for this purpose would be subject to additional reporting,which
would be stipulated by FDLE post award.
9.0 Personal Services—Subrecipients may use grant funds for eligible personal services(salaries/benefits and
overtime)and must maintain internal controls over salaries and wages. The following requirements apply to
personal services paid with subgrant funds:
9.1 . Timesheets -Timesheets must be kept for all project staff whose hours will be charged to the project.
The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities.
9.2 Additional Documentation-In accordance with Florida Statute§215.971,the Florida Department of
Financial Services may require documentation validation that personnel services were performed on
project-related activities in accordance with the contract agreement.
9.3 Protected personally identifiable information-The subrecipient shall take reasonable measures to
safeguard protected personally identifiable information and other information the pass-through entity
designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state,
local, and tribal laws regarding privacy and obligations of confidentiality.
9.4 Overtime for Law Enforcement Personnel-Prior to obligating funds from this award to support
overtime by law enforcement officers,the U.S. Department of Justice encourages consultation with all
allied components of the criminal justice system in the affected jurisdiction. The purpose of this
consultation is to anticipate and plan for systemic impacts such as increased court dockets and the
need for detention space.
9.5 Employees Working Solely on a Single Federal Award-For any position that works 100%of its time
on a single federal award,the employee must certify that 100%of his or her time was spent working on
that federal award. This requirement applies to both full time and part time positions regardless of the
percentage of the position's salary that is charged to the grant. The certification must be signed by both
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Office of Justice Programs Financial Guide(as amended),,and the U.S. Department of Justice Common
Rule for State and Local Governments,and 2 C.F.R.§200.315"Intangible Property,"as applicable.
12.2 Copyright-The awarding agency reserves a royalty-free,non-exclusive,and irrevocable license to
reproduce, publish,or otherwise use,and authorize others to use, for federal government purposes:
12.2.1 The copyright in any work developed under an award or subaward,and
12.2.2 Any rights of copyright to which a subaward recipient or subrecipient purchases ownership with
support funded under this grant agreement.
12.3 Publication or Printing of Reports-The subrecipient shall submit for review and approval one copy of
any curricula,training materials,or any other written materials that will be published,including web-
based materials and web site content,through funds from this grant at least thirty(30)days prior to the
targeted dissemination date. The subrecipient understands and agrees that any training materials
developed or delivered with grant funding must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees available at www.oip.usdoj.gov/funding/ojptrainingquidingprinciples.htm
All materials publicizing or resulting from award activities shall contain the following statements
identifying the federal award:
"This project was supported by Award No. -awarded by the Bureau of Justice Assistance,
Office of Justice Programs. The opinions,findings,and conclusions or recommendations
expressed in this publication/program/exhibition are those of the authors and do not necessarily
reflect the views of the Department of Justice".
12.4 Patents -If any program produces patentable items, patent rights, processes,or inventions, in the
course of work sponsored by the federal award or subaward funds,such facts must be promptly and
fully reported to the awarding agency.
12.4.1 Unless there is a prior agreement between the subrecipient and the Department on disposition
of such items,the Department may determine whether protection on the invention or discovery
will be sought.
12.4.2 The Department will also determine how rights in the invention or discovery(including rights
under any patents issued)will be allocated and administered in order to protect the public
interest consistent with"Government Patent Policy"("President's Memorandum for Heads of
Executive Departments and Agencies,"dated August 23, 1971, and statement of Government
patent policy,as printed in 36 Federal Register 16839).
12.4.3 Government regulations have been issued in 37 C.F.R.§401 by the U.S. Department of
Commerce.
13.0 Confidential Funds and Confidential Funds Certificate-A signed certification that the Project Director or
Implementing Agency Chief Official has read,understands, and agrees to abide by all conditions for
confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is
required for all projects that involve confidential funds. The signed certification must be submitted at the time
of grant application.This certificate certifies the Project Director has read,understands,and agrees to abide by
the provision in Section 3.12 of the Office of Justice Programs Financial Guide. This form must be submitted
upon application if applicable.Confidential Funds certifications must be signed by the subrecipient or
implementing agency Chief Official or an individual with formal,written signature authority for the Chief Official.
14.0 Task Force Training Requirement-The subrecipient agrees that within 120 days of award,each member of
a law enforcement task force funded with these funds who is a task force commander,agency executive,task
force officer,or other task force member of equivalent rank,will complete required online(internet-based)task
force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and
Leadership(www.ctfli.orq). All current and new task force members are required to complete this training once
during the life of the award,or once every four years if multiple awards include this requirement. This training
addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights,task
force performance measurement, personnel selection, and task force oversight and accountability. When
FDLE awards funds to support a task force,the subrecipient must compile and maintain a task force personnel
I
SFY2016 JAG Standard Conditions Page 15 of 20
Rev. 10/2015
fundin 9(P lus.the quantity purchased of each item)to FDLE once items are procured during any periodic
4
programmatic progress reports.
17.0 Drug Court Projects-A Drug Court Project must comply with§397.334, Fla. Stat.,"Treatment-Based Drug
Court Programs."
LSECTION VII eADDITI,ONALAREQU.IR�EMENTS, '1
1.0 Ballistic Resistant and Stab Resistant Body Armor
1.1 Mandatory Wear Policy-Subrecipients that wish to purchase armor with JAG funds must certify that
law enforcement agencies receiving vests have a written"mandatory wear"policy in effect.This policy
must be in place for at least all uniformed officers before funding can be used by the agency for body
armor. There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and
certifications can be found at www.bia.00v/Funding/JAGFAQ.pdf.
1.2 BVP Program -JAG funds may be used to purchase armor for an agency, but may not be used as the
50%match for purposes of the Bulletproof Vest Partnership(BVP)program.
1.3 NIJ Compliance-Body armor purchased with JAG funds may be purchased at any threat level, make,
or model from any distributor or manufacturer,as long as the vests have been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ
Compliant Body Armor Model List(http://nij.gov). In addition,body armor purchased must be American-
made.The latest NIJ standard information can be found at:www.nij.gov/topics/technology/body-
armor/safety-initiative.htm.
2.0 Environmental Protection Agency's (EPA)list of Violating Facilities-The subrecipient assures that the
facilities under its ownership,lease or supervision which shall be utilized in the accomplishment of the
Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of
the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a
facility to be used in the project is under consideration for listing by the EPA.
3.0 National Environmental Policy Act(NEPA)
3.1 The subrecipient agrees to assist FDLE in complying with the NEPA,the National Historic Preservation
Act,and other related federal environmental impact analyses requirements in the use of subaward
funds by the subrecipient. This applies to the following new activities whether or not they are being
specifically funded with these subaward funds. That is,it applies as long as the activity is being
conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use
these subaward funds.Accordingly,the subrecipient agrees to first determine if any of the following
activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the recipient agrees to contact
FDLE OCJG.
3.1.1 New construction
3.1.2 Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the
National Register of Historic Places or(b)located within a 100-year flood plain;a wetland,or
habitat for endangered species,or a property listed on or eligible for listing on the National
Register of Historic Places;
3.1.3 A renovation,lease,or any other proposed use of a building or facility that will either(a)result
in a change in its basic prior use or(b) significantly change its size;and
3.1.4 Implementation of a new program involving the use of chemicals other than chemicals that are
(a) purchased as an incidental component of a funded activity and(b)traditionally used,for
example, in office, household,recreational,or educational environments.
3.1.5 Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification,seizure, or closure of clandestine methamphetamine laboratories.
SFY2016 JAG Standard Conditions Page 17 of 20
Rev. 10/2015
4.2.8 Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's 1)timely evaluation of
the environmental conditions at and around the site of a closed clandestine laboratory and 2)
coordination with the responsible party, property owner, or others to ensure that any residual
contamination is remediated,if necessary,and in accordance with existing federal and state
requirements;and
4.2.9 Have in place and implement a written agreement with the responsible state or local service
agencies to properly respond to any minor,as defined by state law,at the site. This
agreement must ensure immediate response by qualified personnel who can 1)respond to the
potential health needs of any minor at the site;2)take that minor into protective custody unless
the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal
violations;3)ensure immediate medical testing for methamphetamine toxicity; and 4)arrange
for any follow-up medical tests,examinations,or health care made necessary as a result of
methamphetamine toxicity
5.0 National Historic Preservation Act—The Act will assist the Department(if necessary)in assuring
compliance with section 106 of the National Historic Preservation Act of 1966(16.U.S.C. §470), Ex.Order
11593(identification and protection of historic properties),the Archeological and Historical Preservation Act of
1974(16 U.S.C.§469 a-1 et seq.), and the National Environmental Policy Act of 1969(42 U.S.C.§4321).
6.0 Human Research Subjects-Subrecipient agrees to comply with the requirements of 28 C.F.R. §46 and all
Office of Justice Programs policies and procedures regarding the protection of human research subjects,
including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
7.0 Global Standards Package-In order to promote information sharing and enable interoperability among
disparate systems across the justice and public safety community, OJP requires the recipient to comply with
DOJ's Global Justice Information Sharing Initiative(DOJ's Global)guidelines and recommendations for this
particular grant. Recipient shall conform to the Global Standards Package(GSP)and all constituent elements,
where applicable,as described at:www.it.oip.gov/gsp grantcondition. Recipient shall document planned
approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that
protects shared information,or provide detailed justification for why an alternative approach is recommended.
8.0 Disclosures
8.1 Conflict of Interest-The subrecipient and implementing agency will establish safeguards to prohibit
employees from using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest,or personal gain. Subrecipients must disclose in writing
any potential conflict of interest to FDLE (the non-federal pass-through entity).
8.2 Violations of Criminal Law-The subrecipient and implementing agency must disclose all violations of
state or federal criminal law involving fraud,bribery or gratuity violations potentially affecting the sub
award.
9.0 Uniform Relocation Assistance and Real Property Acquisitions Act-The subgrant recipient will comply
with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(42
U.S.C.§4601 et seq.),which governs the treatment of persons displaced as a result of federal and federally-
assisted programs.
10.0 Limitations on Government Employees Financed by Federal Assistance-The subrecipient will comply
with requirements of 5 U.S.C.§§ 1501-08 and 7324-28,which limit certain political activities of State or local
government employees whose principal employment is in connection with an activity financed in whole or in
part by federal assistance.
11.0 Reporting Potential Fraud,Waste,Abuse,and Similar Misconduct-The subrecipient must promptly refer
to DOJ Office of Inspector General(OIG)and the Florida Department of Law Enforcement,Office of Criminal
Justice Grants any credible evidence that a principal,employee,agent,contractor, subcontractor,or other
person has either 1)submitted a claim for grant funds that violates the False Claims Act;or 2)committed a
criminal or civil violation of laws pertaining to fraud,conflict of interest, bribery,gratuity,or similar misconduct
involving grant funds.
SFY2016 JAG Standard Conditions Page 19 of 20
Rev. 10/2015
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant- County-wide
• - e • . 4 c''' ."f`
•
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
3.ti, ,,;:.• • -=
. pjp of LaEiëtiiént , -21
Signature: 7-49:Cre ) 71:-
Typed Name and Title: Petrina T.Herring,Bureau Chief
Date: A /2_2-1-2(Ac-
Recipient- .
,.--AuttitnizinwOffiialvf-rsovernmeptal=Unit-,,f,:-
-:41;417
-1,A.9.9fmr)!sfficH12.9. znItarb:MaINT,
Typed Name of Subgrant Recipient: N_Zikiljer-cil 6-Ikrro es 71 of si.A,A,1 JcLM 4M
Signature:
Typed Name and Title: (--;.:CCA.-:).(--set-fdy-71-Pr-r--'/1 47 a 54e (/
Date: •S
•
Implementing Afe • --
;*
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Typed Name of Implementing Agency: 4.'AI-'f ircAr 4ExtrAl *Jet ,o,e,r:
Signature:
Typed Name and Title: I d ((c/a- C/1‘,.4 074A1
Date: —0 e2/zi/57
Application Ref# 2016-JAGC-2813 Section#6 Page 1 of 1
Contract -JAGC-DADE--
Rule Reference 11D-9.006 OCJG-005(rev.October 2005)
1
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - County-wide
as
°., � " ,, .3g 6 _ `. "r .. .
Insert Certifications and Authorizations here.
Application Ref# 2016-JAGC-2813 Section#7 Page 1 of 1
Contract 2016-JAGC-DADE-6-H3-084
Rule Reference 11D-9 006 OCJG-005(rev.October 2005)
Item Coversheet Page 1 of 1
City of Sunny Isles Beach
jn 18070 Collins Avenue
Sunny Isles Beach,Florida 33160
�pP°T,<.• (305)947-0606 City Hall
''•e.s,�' (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor.and City Commission
VIA: Christopher J. Russo,City Manager
FROM: Fred A. Maas,Chief of Police
Michael A.Grandinetti, Police Captain
DATE: 12/17/2015
Authorization to Apply For, Receive and Expend Grant
Money from the Miami-Dade County, Federal Drug
Control and System Improvement Program(Byrne/JAG
RE: Grant FY2016)for the purchase of Six Computer
Tablets to support our"Electronic Case Files for
Detectives"Project, in an amount not to exceed
$3,415.00
RECOMMENDATION:
It is recommended that the City Commission approve a Resolution
authorizing the Mayor to apply for, receive, and expend monies from
the Miami-Dade County Federal Drug Control and System
Improvement Program(Byrne/JAG Grant)in the amount of$3,415.00
REASONS:
The City of Sunny Isles Beach Police Department has been given
preliminary approval of grant funds totaling $3,415.00 in order to
purchase Six Computer Tablets to support our"Electronic Case Files
for Detectives"Project.
ADDITIONAL INFORMATION:
By utilizing FY2016 Byrne grant funds, the department would be able
to purchase computer tablets to allow the investigative services
division to electronically access and archive investigative case files.
FUNDING SOURCE:
Byrne/JAG Grant
ATTACHMENTS:
Description
Resolution
Byrne/JAG Grant FY2016
Item Number: 10.A.
http://sunnyisles.novusagenda.corn/AgendaWeb/CoverSheet.aspx?ItemID=1807 12/11/2015