HomeMy WebLinkAboutAdd No 3Monday, December 28, 2015
Addendum No. 3
CITY OF SUNNY ISLES BEACH
Collins Avenue Utility Undergrounding
CITY BID NO. 15-12-03
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes, additions, deletions,
clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents
shall become a part of and have precedence over anything shown or described otherwise.
A pre-bid meeting for this project was held on December 9th, 2015. The meeting minutes and
attendance list have been uploaded to Demandstar separately. The following are formal
responses to questions asked at the Pre-bid meeting:
In the Plans that have been uploaded, there are some pavement markings and lighting
plans. In the bid items there is nothing about that scope of work. Is that just a reference?
Yes, the FDOT plans that are included in the plan set are for reference. The lighting plans
are included to provide design support for the light pole bases, empty electrical conduit and
pull boxes which are to be installed under this contract. Pavement marking plans are
provided for reference when restoring the existing pavement markings only.
The MOT Plans that were provided, there were certain sections that were being installed
behind the concrete barrier wall, is that correct?
Please refer to FDOT index No. 600, sheet 9 of 12, Drop-Off Condition Note #8 which
states “For conditions 1 and 3 provided in Table 1, any drop-off condition that is created and
restored within the same work period will not be subject to the use of barriers; h owever,
warning devices will be required.”
Soils report?
A soils report is not available. Please refer to the InfraMap Test Hole Inventory and Report
dated December 1st, 2014 (included in Addendum No. 4) for basic soil conditions and water
levels.
Monday, December 28, 2015
What is water depth?
Please refer to the InfraMap Test Hole Inventory and Report dated December 1st, 2014
(included in Addendum No. 4) for basic soil conditions and water levels. Water levels will
vary according to the season and tides.
What is the Engineer estimate?
An engineer’s estimate is not available.
Is there a requirement for pull string when you install the conduit?
Yes, that information is in the bid documents, Section 15060 Conduit and Fittings , Part
3.02.A.7
FPL Qualifications, etc.?
Contractor will need to provide a letter from the local FPL yard indicating that they have
performed work for FPL in the past. In lieu of this letter the contractor must be able to show
experience including representative examples in which they have installed underground
conduit similar to that in FPL type projects.
Will FPL provide the conduits?
FPL will supply all material necessary to complete their portion of this project. All other
conduit, pull boxes, light pole foundation components, etc. will be the responsibility of the
contractor.
Is FPL in line with the schedule?
Yes, FPL is on board with the schedule.
The night work, is it five (5) nights a week?
The work will occur on non-peak hours indicated on the Traffic Control Plans sheet C-156,
Project Note No. 3. Five (5) nights per week, Sunday through Thursday.
Is the Geotechnical Report on line?
No Geotechnical report was performed. Please refer to the InfraMap Test Hole inventory
and Report dated December 1st, 2014 (included in Addendum No. 4) for basic soil
conditions and water levels.
Can you clarify the bid bond deposit?
The bid bond deposit shall be equal to 5% of the total bid amount.
Monday, December 28, 2015
There is no budget or estimate?
Neither a specific budget nor estimate are available.
What are you going to do with the Streetlight foundation, where the anchor bolts are
protruding?
A solution for this issue will not be a part of this bid but will be worked out with the
successful bidder.
And it is going to be tied in?
Streetlight foundations will be tied-in by 2” conduit with pull string and pull boxes as
indicated on the plans.
In the event of dewatering, it will be running at night which is super loud?
The Contractor will be required to obtain a waive r of the City’s noise ordinance and at a
minimum silence equipment to the greatest extent possible including provisions for quiet run
equipment and mufflers and/or silencers. The contractor will be expected to meet or
exceed levels equivalent to “entertainment quiet.” Please also refer to specification Section
02401 Dewatering, Part 3.03.
Would the City allow to discharge into the Stormwater System? In Miami Beach he is
allowed to discharge into the sanitary sewer?
The City’s stormwater system will be available for discharge provided the contractor
discharges in a manner that is compliant with State and County regulations and a
dewatering permit is obtained through Miami- Dade DERM. Please also refer to
specification Section 02401 Dewatering.
The only other alternative is well or trench to trench. The engineers do not like to use
trench to trench because it is easier to get the permit through. However, there is no place to
dig a trench that has a lot of gravitational for that water. And so you are talk ing about
digging another trench further down the road. Otherwise we will have to drive a 150 -foot
well somewhere, and we would have to drive a number of them and they are about $50,000
to $60,000 apiece. Yes, and the permitting aspect of them. If you c an, say that we have to
use a baker tank, and we won’t know this until the permit is in place. Who is drawing the
DERM Permits?
The City’s stormwater system will be available for discharge provided the contractor
discharges in a manner that is compliant with State and County regulations and a
dewatering permit is obtained through Miami- Dade DERM. The contractor shall obtain a
dewatering permit.
Where are the plans?
Instructions on how to obtain the plans are available on DemandStar under Addendum No.
1. It will instruct you on how to download the plans via DropBox.
Monday, December 28, 2015
Will we get a copy of the sign-in sheet?
A copy of the sign-in sheet is provided herein.
The following questions were asked via the City Clerk prior to the December 18th deadline:
On the schedule of bid prices it indicates that all the 4” PVC conduit is to be SCH80 But on
the drawings all I can locate is they are indicating SCH40. Can you please clarify?
Unless otherwise specified on the plans, all PVC conduit shall be SCH40. Specifica tion
Sections 00300 – Bid Form and 15060 – Conduit and Fittings have been revised. Please
refer Addendum No. 4 for revisions made to these sections.
I do not see the spec for the Buried Warning Tape, is it 3” or 6” wide, Standard or Extra
Stretch, Detectable or Non Detectable, and what would the wording be on it?
Buried warning tape shall be 3” wide and detectable. Additional requirements can be found
in the bid documents, Section 15060 Conduit and Fittings, Part 3.02.A.7
Handhole questions. In the bid it indicates closed base but on the drawings they indicate
open base?
Pull boxes shall be open bottom with gravel base per details on Supplementary Information
sheets C-146 to C-155.
Atlantic Broadband – on the schedule of bid prices it indicates 30” x 36” x 48” But the
drawing is for 30” x 48” x 36” Deep, please confirm.
The detail on sheet C-154 is correct. The bid form has been revised and is part of
Addendum No. 4.
ATT – on the schedule of bid prices it indicates 30” x 36” x 48” But the drawing is for 30” x
48” x 36” deep, please confirm.
The detail on sheet C-153 is correct. The bid form has been revised and is part of
Addendum No. 4.
Comcast – on the schedule of bid prices it indicates 24”x36” x 48” But the drawing is for 30”
x 48” x 36” deep, please confirm.
The detail on sheet C-155 is correct. The bid form has been revised and is part of
Addendum No. 4.
I do not see any specs for the HOTWIRE Handholes as indicated on the schedule of bid
prices?
Please refer to Supplementary Information sheet C-152.
Monday, December 28, 2015
I do not see any specs for the Pull boxes for Street Lighting or the ones for City Conduit?
Please refer to the referenced and provided FDOT lighting plans specifically sheet L -2 for
street light pull box specifications. City owned pull box specifications can be found on
Supplementary Information sheet C-151.
Would you please consider pushing the date out beyond the 5th? Possibly the 7th or 8th or
into the following week?
The City has no issues with an alternate bid due date of Thursday, January 7, 2016 at
2:30pm.
Would you please consider extending the question period until the 23rd?
Unfortunately the City cannot extend the question period past Friday, December 18, 2015 at
5:00pm.
What are the Liquidated Damages?
Revisions to specification Section 00801 can be found in the followi ng pages. The
contractor is subject to liquidated damages in the amount of $2,000/day every day they
finish after the March 1, 2017 completion date. The contractor will also be provided with an
incentive in the amount of $2,000/day for every day they finish prior to the completion date
up to a maximum of 30 days.
Which is the project duration?
Expected issuance of Notice to Proceed is Thursday, February 4, 2016. Deadline to
complete the project is Wednesday, March 1, 2017.
Section 3 – Scope of Services shows the completion date as March 31, 2017 and Section
1010, Part 1, 1.02 also indicates the completion is March 31, 2017. Addendum 2 states that
it is March 1, 2017. Please clarify.
Revisions to the specification Section 3 and 01010 can be found in the following pages,
however, as mentioned, the completion date is set at Wednesday, March 1, 2017.
The Bid Documents state that the work hours are 8:00 PM to 7:00 AM. Addendum 2
specifies the work hours are 9:00 PM to 6:30 AM. Please clarify.
Please refer to the revisions to specification section 01570 Traffic Control on the following
pages. Hours of operation shall be between 9:00 pm and 6:30 am. Please also refer to the
Traffic Control Plans sheet C-156 for specifics on lane closures.
Monday, December 28, 2015
Included in the plans are FDOT drawings titled “Signing and Pavement Markings”. There
are no bid items for this work. Are the quantities shown on Sheets S -3 to S-5 included in
this bid?
No, the FDOT Signing and Pavement Marking plans are included as reference only to aid in
the restoration of existing pavement marking and signage.
Per the Measure and Payment section restoration costs are to be included in each of the
pipe bid items (Items 6-92). Since these are shared trenches how is this to be divided
among the various bid items included in the common trench? The configuration of pipes
change as does the restoration necessary. For instance, at some locations the lateral trench
will include asphalt, concrete median, curb and gutter, and concrete sidewalk where at
others it is only asphalt, curb and gutter and decorative sidewalk, so each lateral pipe item
will have to include restoring the worst case scenario. Can bid items be added for each of
the types of restoration required for this project?
No, you will need to quantify the amount of restoration needed based on the available
information and divide it up among the bid items as you deem appropriate.
Per the Measure and Payment section the Contingency Allowance is to be used for the “off
Collins” work for which we do not have any plans. The work included to be covered under
this allowance does not include restoration only installation. How will the restoration for this
work be paid?
Section 00300 – Bid Forms has been revised. Pay item 94 “Contingency allowance…” has
been deleted and is no longer a part of this bid.
Can the travel lane where the backbone trench is being installed remain closed during the
day except at intersections and driveways?
No, the City is adamant about opening all lanes of traffic during the day, 6:30am to 9:00pm.
Work is only to be performed at night.
Can bid items be added to separate the FPL concrete pads? There is a big difference in
cost for setting a single low style transformer pad and pl acing a switch cabinet chamber?
Vista switch cabinets were broken out into their own pay item. Please refer to the revised
Bid Form in Section 00300 included in Addendum No. 4.
The plans show locations where we are placing ducts to existing transformers . Are these
ducts to be stubbed up inside the transformer?
For purposes of the bid, please assume that you will stub the conduits at the surface
outside and adjacent to the existing transformers.
Monday, December 28, 2015
What is the scope of work for the Atlantic (Off -Collins) corridor?
The limits of the Atlantic (Off-Collins) work are shown in Exhibit No. 1 (Exhibit No.1 has
been made part of Addendum No. 4). The scope of work is similar to that of the work on
Collins Ave. This work will be negotiated with the successful bidder.
Location of the staging area?
The location of the staging area has been identified in Exhibit No. 2 (Exhibit No.2 has been
made part of Addendum No. 4).
END OF SECTION