HomeMy WebLinkAboutSection 01200- Project Meetings and Reports
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SECTION 01200 PROJECT MEETINGS AND REPORTS:
PART 1 - GENERAL
1.01 SUMMARY: This Section includes the following administrative and procedural
requirements:
A. Project Meetings:
1. Pre-construction conference.
2. Progress meetings.
B. Schedules and Reports:
1. Initial coordination submittals.
2. Construction progress schedule. See SECTION 01310 Construction Schedule.
3. Special reports.
1.02 PROJECT MEETINGS:
A. Pre-construction Conference
1. Engineer will administer a meeting within 10 days after the Effective Date of
the Agreement, to review items stated in the following agenda and to establish
a working understanding between the parties as to their relationships during
conduct of the Work.
2. Preconstruction conference shall be attended by:
a. Contractor and his superintendent.
b. Representatives of principal Subcontractors and Suppliers.
c. Engineer and his Resident Project Representative if any.
d. City or his representative.
e. Other affected parties determined by the City.
3. Agenda:
a. Projected construction schedules.
b. Critical Work sequencing.
c. Designation of responsible personnel.
d. Project coordination.
e. Procedures and Processing of:
i. Field decisions.
ii. Substitutions.
iii. Submittals.
iv. Change Orders.
v. Applications for payment.
f. Procedures for testing.
g. Procedures for maintaining record documents.
h. Use of Premises:
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i. Office, work and storage areas.
ii. City's requirements.
i. Construction facilities, controls, and construction aids.
j. Temporary utilities.
k. Safety and first aid.
l. Security.
m. Requirements of any permits obtained by the City.
4. Location of Meeting: To be determined.
B. Progress Meetings:
1. Engineer will administer a meeting bi-weekly. Contractor and Engineer shall
be represented at each meeting. Contractor may request attendance by
representatives of his Suppliers and other Subcontractors, or other entities
concerned with current program or involved with planning, coordination or
performance of future activities. All participants in the meeting shall be familiar
with the Project and authorized to conclude matters relating to the Work.
2. Contractor and each Subcontractor shall be prepared to discuss the current
construction progress report, any anticipated future changes to the schedule,
and advise if their current progress or future anticipated schedules are
compatible with the Work.
3. Agenda.
a. Review of construction progress since previous meeting.
b. Field observations, interface requirements, conflicts.
c. Problems which impede construction schedule.
d. Off-site fabrication.
e. Delivery schedules.
f. Submittal schedules and status.
g. Site utilization.
h. Temporary facilities and services.
i. Hours of Work.
j. Hazards and risks.
k. Housekeeping.
l. Quality and Work standards.
m. Change orders.
n. Documentation of information for payment request.
o. Corrective measures and procedures to regain projected schedule if
necessary.
p. Revisions to construction schedule.
q. Progress and schedule during succeeding Work period.
r. Review proposed changes for:
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i. Effect on construction schedule and on completion date.
ii. Effect on other contracts of the Project.
s. Other business.
4. Location of Meetings: To be determined.
5. Reporting: After each meeting, minutes of the meeting will be distributed to
each party present and to parties who should have been present.
C. Special Reports:
1. When an event of an unusual and significant nature occurs at the site, prepare
and submit a special report. List the chain of events, persons participating,
response by Contractor's personnel, an evaluation of the results or effects, and
similar pertinent information. Advise the City in advance when such events are
known or predictable.
END OF SECTION