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HomeMy WebLinkAboutSection 01310- Construction Schedules 01310 - 1/6 SECTION 01310 CONSTRUCTION SCHEDULES PART 1 - GENERAL 1.01 SCOPE: A. Construction Progress Schedule: The Contractor shall submit a detailed work progress schedule showing all work in a graphic format suitable for displaying scheduled and actual progress. The Engineer will review and comment on the schedule. Upon agreement, the Contractor shall furnish the Engineer prints of the accepted schedule. The Contractor shall not change the accepted work progress schedule without prior concurrence of the Engineer. The schedule shall show actual progress and any proposed changes in the schedule of the remaining work. B. The WORK under this contract will be planned, scheduled, executed, and reported by the CONTRACTOR using a cost-loaded CPM (Critical Path Method) schedule with a coding structure specified by the CITY. The CONTRACTOR will adhere to established technical standards for CPM scheduling using a computerized precedence diagram method. The CONTRACTOR is required to provide baseline and status data using in hard copy and electronic (CD disk) format as specified herein. C. The CONTRACTOR is responsible for coordinating its own schedules (including subcontractors) as well as the construction activities of others as required to fully execute the Work. The CITY’S goal is to maintain the overall Construction Program Schedule, of which the CONTRACTOR’S Construction Schedule will be a part. 1.02 SOFTWARE/INTERFACE REQUIREMENTS: A. The CONTRACTOR shall use CPM scheduling software to produce the contract schedules and reports as specified herein. This software shall be Primavera Enterprise Scheduling Software (P3e/c) or a compatible format such as Primavera Contractor, or approved equal. B. Within ten calendar (10) days of the Notice of Award, the CONTRACTOR shall submit, for review and approval by the CITY, descriptive information on the proposed CPM software to be used. 1.03 QUALITY ASSURANCE: A. The CONTRACTOR shall perform the work covered by this Section with personnel having substantial experience in the use of computer based scheduling programs on construction projects for the development and maintenance of the schedule throughout the project duration. B. It is the responsibility of the CONTRACTOR to work with each subcontractor and supplier to obtain information pertinent to the planning and updating of their respective activities in the schedules. 1.04 DEALING WITH SUBSTITUTES: A. All versions of the CONTRACTOR’S schedule (including Construction Schedule Revisions) shall be based solely on the WORK as awarded, and shall exclude any substitute proposals, even if the CONTRACTOR pursues a substitution in accordance with the provisions of the Contract. 01310 - 2/6 B. The CITY’S final determination on any proposed substitutions may not be made until after the CONTRACTOR’S Construction Schedule is prepared and accepted. Accepted proposed substitutions shall be handled in the schedule as change orders. 1.05 USE OF FLOAT: A. Total Float is the amount of time a scheduled activity can be delayed without delaying the completion of the Work beyond the contractually required end date. Contract Float is the number of days between the CONTRACTOR’S anticipated date for early completion of the WORK, or specified part and the corresponding Contract Time. Total Float and Contract Float belong to the project and are not for the exclusive benefit of any party. They shall be available to the CITY, their consultants, or the CONTRACTOR to accommodate changes in the WORK or to mitigate the effect of events which may delay performance or completion. The CITY will monitor and optimize the use of float for the benefit of the Program. B. The CONTRACTOR shall adjust or remove any float suppression techniques (e.g., preferential sequencing, crew movements, equipment use, form reuse, etc.), extended durations, imposed dates and others, as a prerequisite to a request for an increase in Contract Price or Contract Time. Use of constraints should be minimized and require approval by the CITY. 1.06 EARLY COMPLETION: A. An early completion schedule is one which anticipates completion of all or specified part of the work ahead of the corresponding Contract Time. Since Contract float belongs to the project, the CONTRACTOR shall not be entitled to any extension in Contract Time or recovery for any delay incurred because of extensions in an early completion date until all contract float is used or consumed and performance or completion of the WORK extends beyond the Contract Time. 1.07 NON-COMPLIANCE: A. The CITY shall refuse to recommend/authorize progress payment if, in the CITY’S opinion, the CONTRACTOR’S failure, refusal or neglect to provide the required schedule information precludes the proper evaluation of the CONTRACTOR’S progress. Remedies for the CONTRACTOR’S failure, neglect or refusal to comply with the requirements of this Section are in addition to, and not in limitation of, those provided under other sections of the Contract. PART 2 - PRODUCTS 2.01 GENERAL CRITERIA: A. All Construction Schedules shall be prepared by the CONTRACTOR and reflect the CONTRACTOR’S plans, means and methods, techniques and sequences for performing of the work. B. The Contract Schedules shall break down the work into distinct activities with interdependencies to the extent required to clearly depict the planned approach for completion of the WORK and to effectively manage the execution of the Work. The contract Schedules shall divide the WORK into manageable and logical segments and specify the progression from the Notice to Proceed to Final Acceptance within Contract Time. The Construction Schedule is to include appropriate time allowances for submittals, procurement, coordination with others, construction, start-up and 01310 - 3/6 performance testing. Site-related activities shall not reflect a combination of work located in separate structures, work corresponding to different divisions of the specifications, work performed by first and second tier subcontractors or rough in and finish work of the same trade. C. The CONTRACTOR’S Construction Schedule shall reflect the timely delivery of all permanent materials. Procurement activities should include preparation, review and acceptance of shop drawings, material fabrication and material deliveries. D. The CONTRACTOR shall schedule any requirements (such as submittal reviews) of the CITY, the DESIGN CONSULTANT and others (performing work for the CITY) indicated in, or required by the Contract Documents. The Construction Schedule shall incorporate appropriate activities and work sequences based on the Contract Documents. 2.02 COST LOADING: A. Each activity in the Contract Schedules shall be assigned a dollar value in accordance with the physical value of that work in relationship to the Schedule of Values. The total budget value of all activities shall equal the Contract Price as broken down by the Schedule of Values per Section 00300. The CONTRACTOR shall also indicate the estimated duration for each construction activity and material quantities for all activities. B. If the WORK includes items covered by allowances, the CONTRACTOR shall cause that work to be done within the limits of the Contract Time. The Construction Schedule shall incorporate the CONTRACTOR’S best estimate of the activities and logic associated with the allowances. 2.03 CONSTRUCTION SCHEDULE SUBMITTAL: A. The Construction Schedule submittal is to consist of a Detailed Construction Schedule Graphic Report, Schedule Narrative report, and an electronic copy of the schedule data. B. Construction schedule shall include the City holidays as holidays and no major work should be scheduled for these holidays. C. The Schedule Narrative Report shall consist of a written description of how the work will be accomplished in accordance with the planned Construction Schedule. The Schedule Narrative accompanying each Schedule Update shall, at a minimum, compare current early dates against baseline dates for all milestones and discussions of progress and/or delays. It shall provide sufficient detail to allow the CITY to verify the progress of the WORK, compare actual versus planned activities, identify assumptions made in scheduling change order work, describe actual or potential delays and related causes, define steps taken to mitigate delay impacts and itemize any proposed changes in network activities and logic. The CONTRACTOR shall direct specific attention, in writing, to adjustments or corrections made, either in response to the CITY’S comments on the previous submittal or otherwise. D. The Schedule Narrative shall include cost data on monthly and cumulative totals for all items depicted in the Schedule of Values as statuses in the current revision of the Construction Contract Schedule. There shall be an additional report required to account for stored materials utilizing the specified Stored Materials Report form. 01310 - 4/6 E. The Construction Schedule Graphic Report shall be in bar chart format, plotted on a time-scaled calendar. This report will expressly identify Contract Time, milestones, critical path(s), and all activities not completed as of the previous report submission. Activities shall display early dates and total float. Whether on the same sheet or on different sheets, this report shall identify both predecessor and successor driving or critical relationships. Activity data shown on the graphic report shall include a short description of the work, activity duration, remaining duration (for monthly schedule updates), activity start and finish dates, budget and actual earned value, and be sorted in an order that facilitates reading and following the progress of the scheduled work. F. Prior to each schedule update submittal the CITY and the CONTRACTOR will agree upon the physical progress of the WORK (Percent Complete of each activity) and the value of the scheduled work in place. G. The CONTRACTOR shall provide six copies of each Construction Schedule Submittal. The CONTRACTOR’S Construction Schedule shall bear the CONTRACTOR’S stamp of approval signed by the CONTRACTOR. The CONTRACTOR’S stamp of approval shall constitute a representation to the CITY that the CONTRACTOR has determined or verified all data on that CONTRACTOR’S Construction Schedule and assumes full responsibility for having done so. The CITY will review and return to the CONTRACTOR two copies of the CONTRACTOR’S Construction Schedule stamped as either “Revise and Resubmit”, “Accepted as noted”, or “No Exceptions Taken”. The CITY’S review shall not extend to the CONTRACTOR’S means, methods, or techniques, the correctness of which shall remain the sole responsibility of the CONTRACTOR. H. All schedules shall be in accordance with the Contract Time requirements of the contract. Neither the CITY’S review of a schedule, nor the CITY’S statement of “No Exceptions Taken”, will relieve the CONTRACTOR from responsibility for complying with Contract Time requirements, adhering to those sequences of work indicated in or required by the contract documents, or from completing any omitted work within the Contract Time. I. Acceptance by the CITY of the Construction Contract Schedule and Construction Schedule Updates shall be a CONDITION PRECEDENT to the processing of Applications for Payment after the first 30 days of the Contract. 2.04 INITIAL AND REVISED CONSTRUCTION CONTRACT SCHEDULE: A. Within 10 days of Notice to proceed, the CONTRACTOR shall submit their Initial Construction Contract Schedule Submittal to the CITY for review and acceptance. It will be reviewed for constructability and conformance to the requirements of the Contract Documents. If the schedule is not accepted and requires revisions, the CONTRACTOR will, within 5 calendar days, revise this Initial Construction Contract Schedule and resubmit it for review and acceptance. B. Once the Initial Construction Contract Schedule is reviewed and accepted, it becomes the CONTRACTOR’S Revision 0 Construction Contract Schedule and it becomes the baseline schedule for the WORK and is the basis for monitoring the CONTRACTOR’S progress against milestones and Contract Time, and the evaluation and reconciliation of extensions in Contract Time. From then on, all activities and their relationships may not be changed, added, or deleted without the prior consent of the CITY. The CONTRACTOR’S Revision 0 Construction Contract 01310 - 5/6 Schedule must be revised when it is no longer useful as a status and control mechanism as determined by the CITY. All changes must be coordinated with and approved by the CITY. Contract Time (including all contracted milestones) cannot be changed without a formal Change Order approved by the CITY. Each subsequent accepted Revised Construction Contract Schedule will be numbered sequentially higher by one (1), with the first revision being the Revision 1 Construction Contract Schedule C. When the time comes that Revision # Construction Contract Schedule is required, a new revised Construction Contract Schedule will be submitted in accordance with change procedures, for review and acceptance by the CITY. Construction Schedule Revisions shall accurately reflect all approved Change Orders including the exact duration and cost. It will be reviewed for constructability and conformance to the requirements of the Contract Documents as amended by Change Orders. If the schedule is not accepted and requires revisions, the CONTRACTOR will, within 10 business days, revise this Initial Construction Schedule and resubmit it for review and acceptance. Re-submittals shall use the same revision number followed by letters as “A”, “B”, etc., as needed to distinguish the submittal as revised from the previous... 2.05 SCHEDULE UPDATES: A. A Schedule Update is submitted by the CONTRACTOR each month based upon the current accepted revision of the Construction Contract Schedule. It will indicate actual performed work and work forecast through project completion. The actual schedule data shall record when work was performed. Forecast data will be calculated by the schedule and indicate how the CONTRACTOR intends to complete the remaining Work within Contract Time. The Schedule Update submittal will be in the form explained above. PART 3 - EXECUTION 3.01 MONTHLY UPDATE CYCLE: A. Schedule Update Submittals are due monthly on the 28th day of the month with a data date of the 27th and are to be attached to each Application for Payment. 3.02 CHANGES: A. Within ten (10) days after a schedule problem is identified by either contractor or CITY, or at any time the percentage of the dollar value for completed work is 10 percent or more or less than the value of the scheduled work, the CONTRACTOR shall submit a Construction Contract Schedule Revision that identifies the cause of the Change and any actions required by the CONTRACTOR to recover the schedule and complete the Work within Contract Time. The CONTRACTOR shall promptly undertake appropriate action, at no additional cost to the CITY, to recover the schedule whenever the current schedule shows that the CONTRACTOR did not or can not achieve a milestone established in the Contract. B. Appropriate recovery actions include, but are not limited to, assignment of additional labor, subcontractors, equipment, shift or overtime work, expediting of submittal or deliveries, or any combination of thereof. Overlapping of activities or sequencing changes shall be deemed appropriate only if properly substantiated in the submittal. 01310 - 6/6 Recovery plans that require a change in the Construction Contract Schedule must be submitted as a Revision in accordance with this specification. C. The CONTRACTOR’S refusal, failure or neglect to take appropriate recovery action or to submit a written recovery statement shall constitute reasonable evidence that the CONTRACTOR is not prosecuting the WORK, or separable part, with the diligence that will ensure its completion within the Contract Time. Such lack of action shall constitute sufficient basis for the CITY to recommend the withholding of some or all of any payment due and/or shall be considered grounds for termination of the contract by the CITY in accordance with Article 15 of the General Condition. END OF SECTION