HomeMy WebLinkAboutSection 01700 Contract Closeout
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SECTION 01700 CONTRACT CLOSE-OUT
PART 1 - GENERAL
1.01 SUMMARY:
A. This Section includes administrative and procedural requirements for contract
closeout including, but not limited to, the following:
1. Inspection procedures.
2. Project record document submittal.
3. Operation and maintenance manual submittal.
4. Submittal of warranties.
5. Final cleaning.
6. Contractor's Certification.
B. Closeout requirements for specific construction activities are included in the
appropriate Sections in DIVISIONS 2 through 16.
C. Related Work Specified Elsewhere:
1. SECTION 01300 SUBMITTALS
1.02 SUBSTANTIAL COMPLETION:
A. Preliminary Procedures: Before requesting inspection for certification of Substantial
Completion, complete the following:
1. Submit specific warranties, workmanship bonds, maintenance agreements,
final certifications, and similar documents.
2. Obtain and submit releases enabling the City unrestricted use of the Work and
access to services and utilities. Include operating certificates, and similar
releases.
3. Submit record drawings, maintenance manuals, Project photographs, damage
or settlement surveys, property surveys, and similar record information.
4. Deliver tools, spare parts, extra stock, and similar items.
5. Make changeover of permanent locks and transmit keys to the City.
6. Complete start-up testing of systems and instruction of the City's operation and
maintenance personnel.
7. Discontinue and remove temporary facilities from the site, along with mockups,
construction tools, and similar elements.
8. Complete final cleanup requirements, including touch up painting.
9. Touch up and otherwise repair and restore marred, exposed finishes.
B. Inspection Procedures: On receipt of a request for inspection, the City will either
proceed with inspection or advise the Contractor of unfilled requirements. The City
will prepare the Certificate of Substantial Completion following inspection or advise
the Contractor of work that must be completed or corrected before the certificate will
be issued.
1. The City will reschedule the inspection when in its opinion, the Work is
substantially complete.
1.03 FINAL ACCEPTANCE:
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A. Preliminary Procedures: Submit certification by Contractor that Work has been
completed in accordance with the Contract Documents to the knowledge of the
Contractor. Before requesting final inspection, complete the following.
1. Submit the final payment request with releases and supporting documentation.
Include insurance certificates for products and completed operations where
required.
2. Submit a certified copy of the City's final inspection list of items to be
completed or corrected. The certified copy of the list shall state that each item
has been completed.
3. Submit final meter readings for utilities, a measured record of stored fuel, and
similar data as of the date of Substantial Completion.
4. Submit consent of surety to final payment.
5. Submit evidence of final, continuing insurance coverage complying with
insurance requirements.
6. Release of Liens (from the Prime, and all Subcontractors, Vendors and
Suppliers).
7. Submit Maintenance Bond.
8. Submit final Record Drawings and final closed out permits.
B. Re-inspection Procedure: The City will re-inspect the Work upon receipt of notice
that the Work, including inspection list items from earlier inspections, has been
completed.
1. Upon completion of re-inspection, the City will advise the Contractor of Work
that is incomplete or of obligations that have not been fulfilled but are required
for final acceptance.
2. If necessary, re-inspection will be repeated.
C. Return all keys and other items furnished by the City. The contractor shall forfeit his
deposit for keys and other items that are not returned.
1.04 RECORD DOCUMENT SUBMITTALS:
A. General: Do not use record documents for construction purposes. Protect record
documents from deterioration and loss in a secure, fire-resistant location. Provide
access to record documents for the City's reference during normal working hours.
B. Record Drawings: Maintain a clean, undamaged set of blue or black line white-prints
of Contract Drawings and Shop Drawings. Mark the set to show the actual
installation where the installation varies substantially from the Work as originally
shown. Mark which drawing is most capable of showing conditions fully and
accurately. Where Shop Drawings are used, record a cross-reference at the
corresponding location on the Contract Drawings. Give particular attention to
concealed elements that would be difficult to measure and record at a later date.
Call attention to each entry by drawing a "cloud" around the areas affected.
C. The CITY will make electronic copies of whatever electronic versions of the bid plans
exist, available to the CONTRACTOR for Record Drawing purposes.
CONTRACTOR must obtain the concurrence of the Resident Engineer as to form
and content of record information provided in electronic format prior to proceeding,
but in general, information similar to that shown below needs to be similarly provided.
1. Record information concurrently with construction progress.
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2. Mark record sets with red erasable pencil. Use other colors to distinguish
between variations in separate categories of the Work. Mark each document
"PROJECT RECORD" in neat, large, printed letters.
3. Mark new information that is important to the City but was not shown on
Contract Drawings or Shop Drawings.
4. Note related change-order numbers where applicable.
5. Organize record drawing sheets into manageable sets. Bind sets with durable-
paper cover sheets; print suitable titles, dates, and other identification on the
cover of each set.
6. Include the following:
a. Horizontal and vertical locations of underground utilities and
appurtenances, referenced to permanent surface improvements (vertical
and horizontal location of buried or encased piping, raceways, cables,
etc.).
b. Where Submittals (like shop drawings) are used for mark-up, record a
cross-reference at corresponding location on Drawings.
c. Field changes of dimension and detail.
d. Changes made by Change Order or other Modifications.
e. Details not on original Contract Drawings.
f. Record drawings shall include a plot of the actual excavation cross-
sections plotted at the same station as and on top of the design cross-
sections.
7. Record Specifications: Maintain one complete copy of the Contract
Documents including addenda. Include with the Contract Documents one copy
of other written construction documents, such as Change Orders and
modifications issued in printed form during construction.
8. Mark these documents to show substantial variations in actual Work performed
in comparison with the text of the Specifications and modifications.
9. Give particular attention to substitutions and selection of options and
information on concealed construction that cannot otherwise be readily
discerned later by direct observation.
10. Note related record drawing information and Product Data.
11. Upon completion of the Work, submit record Specifications to the City for the
City's records.
12. Include the following:
a. Manufacturer, trade name, catalog number, and Supplier of each product
and item of equipment actually installed, particularly optional and
substitute items.
b. Changes made by Addendum, Change Order, or other Modifications.
c. Related Submittal.
D. Record Product Data: Maintain one copy of each Product Data submittal. Note
related Change Orders and markup of record drawings and Specifications.
1. Mark these documents to show significant variations in actual Work performed
in comparison with information submitted. Include variations in products
delivered to the site and from the manufacturer's installation instructions and
recommendations.
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2. Upon completion of markup, submit complete set of record Product Data to the
City for the City's records.
E. Record Sample Submitted: Immediately prior to Substantial Completion, the
Contractor shall meet with the City's personnel at the Project Site to determine which
Samples are to be transmitted to the City for record purposes. Comply with the
City's instructions regarding packaging, identification, and delivery to the City.
F. Miscellaneous Record Submittals: Refer to other Specification Sections for
requirements of miscellaneous record keeping and submittals in connection with
actual performance of the Work. Immediately prior to the date or dates of
Substantial Completion (unless otherwise specified), complete miscellaneous
records and place in good order. Identify miscellaneous records properly and bind or
file, ready for continued use and reference. Submit to the City for the City's records.
G. Operation and Maintenance Manuals: Organize operation and maintenance data
into suitable sets of manageable size as specified in SECTIONS 01300 and 01730.
H. Warranties and Bonds: Specified in GENERAL CONDITIONS, SUPPLEMENTAL
CONDITIONS and SECTION 01300.
I. Copies of partial Record Drawings for work completed must be submitted to the City
with each request for progress payment.
1.05 SPARE PARTS:
A. Products Required:
1. Provide to City the quantities of products, spare parts, maintenance tools, and
maintenance materials specified in individual Sections (for example, SECTION
11000), in addition to that required for completion of Work.
2. Products shall be identical to those installed in the Work. Include quantities
required from Supplier or manufacturer of original purchase to avoid variations
in manufacture.
3. If special parts are used (i.e.: transition couplings), the CONTRACTOR shall
submit to the City additional spare parts, of the same type and specifications
as the ones used for the work, in enough quantities to perform a maintenance
repair. Specialty parts shall be delivered to the City’s Maintenance facility or as
instructed by the City.
B. Storage, Maintenance:
1. Coordinate with City. Deliver and unload spare products to City at Project site
and obtain receipt prior to final payment.
2. For portions of Project accepted and occupied by City prior to Substantial
Completion, deliver the applicable spare products to City at time of
acceptance. Obtain receipt.
3. Maintain spare products in original containers with labels intact and legible,
until delivery to City.
PART 2 - PRODUCTS (Not Applicable.)
PART 3 - EXECUTION
3.01 CLOSEOUT PROCEDURES:
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A. Operation and Maintenance Instructions: For equipment not covered by other
sectinos, arrange for each Installer of equipment that requires regular maintenance
to meet with the City's personnel at Project site to provide instruction in proper
operation and maintenance. Provide instruction by manufacturer's representatives if
installers are not experienced in operation and maintenance procedures. Include a
detailed review of the following items:
1. Operation and maintenance manuals.
2. Record documents.
3. Spare parts and materials.
4. Tools.
5. Lubricants.
6. Identification systems.
7. Control sequences.
8. Hazards, hazardous chemicals data sheets.
9. Cleaning.
10. Warranties and bonds.
11. Maintenance agreements and similar continuing commitments.
3.02 FINAL CLEANING:
A. General: The GENERAL CONDITIONS require general cleaning during
construction. Regular site cleaning is included in SECTION 01530 and 01710.
B. Removal of Protection: Remove temporary protection and facilities installed for
protection of the Work during construction.
C. Compliance: Comply with regulations of authorities having jurisdiction and safety
standards for cleaning. Do not burn waste materials. Do not bury debris or excess
materials on the City's property. Do not discharge volatile, harmful, or dangerous
materials into drainage systems. Remove waste materials from the site and dispose
of lawfully.
1. Where extra materials of value remain after completion of associated Work,
they become the City's property. Dispose of these materials of no value to the
City as directed by the Engineer.
D. Repairs:
1. Repair damaged protective coated surfaces.
2. Restore all ground areas affected by construction operations.
END OF SECTION