HomeMy WebLinkAboutReso 2016-2527 RESOLUTION NO. 2016 -2 'Sj2, 7
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE FOURTH
AMENDMENT TO THE AGREEMENT WITH KEITH AND
SCHNARS, P.A. FOR PROFESSIONAL SERVICES FOR THE FPL
OVERHEAD TO UNDERGROUND CONVERSION PROJECT, IN
AN AMOUNT NOT TO EXCEED TWO HUNDRED NINETY-EIGHT
THOUSAND SEVEN HUNDRED DOLLARS ($298,700.00),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT;AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach has undertaken and completed a significant
portion of undergrounding the overhead utilities with four(4)areas still remaining: Collins Avenue,
Sunny Isles Boulevard, Center Island, and the Golden Shores Neighborhood; and
WHEREAS, the City advertised and issued Request for Proposals (RFP)No. 12-04-05 for
Utility Undergrounding Consultant Services to outline the scope of services to coordinate efforts
towards completing undergrounding of utilities within these four remaining areas; and
WHEREAS, on February 21, 2013 via Resolution No. 2013-2027 the'City Commission
entered into an Agreement with Keith and Schnars, P.A. for Utility Undergrounding Consultant
Services for Phase 1 for the Collins Avenue corridor only including assessment, data collection,
refined cost estimates and schedules, and coordination with various utilities and service providers
within the project limits, including the investigation of the existing system in an effort to determine
what additional improvements may be appropriate to include in the overall undergrounding project,
in an amount not to exceed Fifty-Four Thousand Six Hundred Eighty Dollars ($54,680.00); and
•
WHEREAS,on June 20,2013 via Resolution No.2013-2072 the City Commission entered
into a First Amendment to the Agreement with Keith and Schnars, P.A. for utility undergrounding
consultant services for Phase II to include Project Design and Permitting to prepare plans,
incorporate FP&L design, identify easement requirements, coordinating with FDOT proposed
lighting plan, define and coordinate design requirements of all utility providers and obtain permit
approvals,in an amount not to exceed Two Hundred Twenty Thousand Three Hundred Fifty Dollars
($220,350.00), bringing the total contract amount not to exceed to Two Hundred Seventy-Five
Thousand Thirty Dollars ($275,030.00); and
WHEREAS, on December 19, 2013 via Resolution No. 2013-2172 the City Commission
entered into a Second Amendment to the Agreement with Keith and Schnars, P.A. for utility
undergrounding consultant services for Phase II expanded project limits beyond the Collins Avenue
corridor to include research of existing utilities, plans preparation, incorporating FP&L design,
identifying required easements,defining and coordinating design requirements of utility providers,in
an amount not to exceed One Hundred Twenty-Seven Thousand Four Hundred Seventy Dollars
R2016-Keith and Schnars 4th Amd to Agmt Undergrounding Page 1 of 3
($127,470.00),bringing the total contract amount not to exceed to Four Hundred Two Thousand Five
Hundred Dollars ($402,500.00); and
WHEREAS,the City needed to enter into a Third Amendment to the Agreement with Keith
and Schnars for Amendment No. 03 for additional specific purpose surveys and land surveying
services needed for legal descriptions and sketches of proposed utility easements for pad mounted
equipment for FPL,as well as further plan revisions and coordination to facilitate consistency of the
City design with that of FPL,in an amount not to exceed Sixty-Eight Thousand Two Hundred Thirty
Dollars ($68,230.00); and
WHEREAS, FDOT had a pending project for the Resurfacing, Restoration and
Rehabilitation(RRR)of Collins Avenue which is currently scheduled to commence in October 2016,
and Amendment No. 04 includes those additional services required to ensure completion of the
City's overhead to underground conversion project in advance of FDOT's proposed RRR Project,
and in order to maintain a continuously looped underground system, FPL requires an expansion of
the current project scope and limits to incorporate City segments off Collins Avenue, in an amount
not to exceed Three Hundred Thirty-Five Thousand Ninety Dollars ($335,090.00); and
WHEREAS,on April 16,2015 via Resolution No.2015-2402 the City Commission entered
into the Third Amendment to the Agreement with Keith and Schnars,P.A.to provide said services in
connection with Amendment No. 03 and Amendment No. 04, in a total amount not to exceed Four
Hundred Three Thousand Three Hundred Twenty Dollars($403,320.00),bringing the total contract
amount not to exceed to Eight Hundred Five Thousand Eight Hundred Twenty Dollars
($805,820.00); and
WHEREAS,the City now wishes to enter into a Fourth Amendment to the Agreement with
Keith and Schnars for Amendment No. 07 that includes the On-Collins Avenue and Off-Collins
Avenue work which will be completed concurrently over a thirteen-month duration,in an amount not
to exceed Two Hundred Ninety-Eight Thousand Seven Hundred Dollars($298,700.00),bringing the
total contract amount not to exceed to One Million One Hundred Four Thousand Five Hundred
Twenty Dollars ($1,104,520.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Fourth Amendment to Agreement. The City Commission hereby
approves the Fourth Amendment to the Agreement with Keith and Schnars,P.A.for undergrounding
Consultant services, in an amount not to exceed Two Hundred Ninety-Eight Thousand Seven
Hundred Dollars ($298,700.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
.82016-Keith and Schnars 4th Amd to Agmt Undergrounding Page 2 of 3
PASSED AND ADOPTED this 18th day of February 2016.
George H. S oll, Mayor
ATTEST:
■ .
v j 1
..,•, Jane`A. Hines, MMC, City Clerk
\' • vi C� ti.. \ .
APPROVE P • S -• FORM
7IIFICIENCY:
H. s 0 'ino'City Attorney
Moved by: .-DtA ,
Seconded by: Ni\CJt- O.,t� d
c� GA-TM
Vote: 5_(7 p
Mayor Scholl ✓(Yes) (No)
Vice Mayor Gatto ✓(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman Vi(Yes) (No)
Commissioner Levin V(Yes) (No)
R2016-Keith and Schnars 4th Amd to Agmt Undergrounding Page 3 of 3
I
SONNY
t r
= FOURTH AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
SUNNY ISLES BEACH AND KEITH& SCHNARS,P.A.
CONTRACT NO. C5232 1516-057
O.auM'NO
This Fourth Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH
and KEITH& SCHNARS,P.A.,executed this Pi day of Feb r ,2016, is made a part
of the original Agreement between the parties dated February 21, 2013, "the Agreement"), between
the City of Sunny Isles Beach ("City") and Keith & Schnars, P.A., ("Consultant") attached hereto as
Attachment "B" whose Federal Identification #, is "5"31 Pi 042301 The City and
Consultant hereby agree as follows:
1. ADDITIONAL SERVICES TO BE PERFORMED. Section 2 of the original Agreement is
hereby amended to include additional services associated with the Collins Avenue Utility
Undergrounding Project,("Additional Services"),as set forth in Consultant's proposal,a copy of which
• is attached hereto and incorporated herein as Attachment"A".
2. ADDITIONAL COMPENSATION. By Resolution No. 2Q15-2402, the City Commission
approved the Third Amendment to the Agreement, increasing the total contract amount to Eight
Hundred Five Thousand Eight Hundred Twenty Dollars($805,820.00).The payment to Consultant,as
set forth in Section 4 of the original Agreement, is hereby amended to include additional compensation
for the Additional Services in an amount not to exceed Two Hundred Ninety Eight Thousand Seven
Hundred Dollars ($298,700.00), bringing the total contract amount not to exceed One Million One
Hundred Four Thousand Five Hundred Twenty Dollars($1,104,520.00).
3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein,all
terms and conditions of the original Agreement between the parties, dated February 21, 2013 shall
remain in full force and effect.
4. CONFLICTING PROVISIONS. The terms, statements, requirements, and provisions
contained in this Fourth Amendment shall prevail and be given superior effect and priority over any
conflicting or inconsistent term, statement, requirement or provision contained in any other document
or attachment, including but not limited to Attachment"A"or"B".
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WIT_ - S • KEITH & SCHNARS,P.A.
a
Signature I,
({ r6 Vl B Y:
C
,�, 5�,�''� Errol Ka1ay ' 1.0
Print•Name
o
AT TES 'r "� CITY OF .SLES BEACH
.r - .c�Bt ,_• • 4 BY:
Jane'A.Hines,-MMC,City Clerk George . Scholl,Mayor
v., APPRO Ti FORM AND
ti ` !✓ LEG h, UF," r
- z B ,A&12111r
Ha s 0 not,City 'ttorney
KITH and SCHNARS, P.A.
ENGINEERS,PLANNERS, SURVEYORS
January 19, 2016(Revised)
City of Sunny Isles Beach
Mr.Christopher Russo, City Manager
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: Agreement for Professional Services
Project Name: City Utility Undergrounding Consulting,Collins Avenue
Project Location: Sunny Isles Beach,FL
Keith and Schnars Proiect 18073.00—Amendment No.7
Dear Mr. Russo,
In accordance with Mr. Paul Abbott's request and subsequent discussions between members of our
association and your staff, this agreement between Keith and Schnars, P.A. ("CONSULTANT"), and City of
Sunny Isles Beach ("CLIENT" or"CITY") for professional services is submitted for your consideration and
approval. CONSULTANT shall begin work within ten (10)days after receipt of a fully executed copy of this
Agreement.
I. PURPOSE OF AGREEMENT/PROJECT DESCRIPTION
The purpose of this Agreement is to outline the scope of services recommended by CONSULTANT and
accepted by CLIENT and to establish the contractual conditions between CONSULTANT and CLIENT with
respect to the proposed services.
1.0 INTRODUCTION
The Undergrounding of Utilities project for the City of Sunny Isles Beach encompasses an area including
Collins Avenue from NE 196th Street to Bayview Drive, including 191st, 189th,.186th, 185th, 183rd, 178th, and
175th Terrace from Atlantic Boulevard to Collins Avenue; Atlantic Boulevard from 185th Street to 191st
Street and 175th Terrace to 183rd Street; and the easements north of 175th Terrace and south of 170th
Street.
This proposal assumes the On-Collins and Off-Collins work will be completed concurrently over a 13 month
duration, as addressed later in the proposal, and with the same conditions and within the construction
activities schedule.
Phase I of the construction involving the installation of underground conduit and miscellaneous structures
is scheduled for construction in early 2016. Accordingly, construction observation and contract
administration by the Engineer of Record are required to ensure construction will be undertaken in
accordance with construction plans and engineering specifications.
6500 North Andrews Avenue•Ft. Lauderdale, Florida 33309-2132
(954)776-1616•(800)488-1255•Fax(954) 771-7690
www.ksfla.com
ATTACHMENT "A"
II. SCOPE OF SERVICES
Task 1 Engineering
Subtask E.34 Pre-construction Services
CONSULTANT shall provide limited pre-construction services to include:
• Attend pre-construction meeting with selected Contractor as coordinated by CITY.
• Provide technical review of Contractor's shop drawings and product data for conformance with
approved construction documents.
CONSULTANT's fee shall be based on a Time and Materials basis, Not to Exceed $5,000.00
Subtask E.35 Inspection Services
CONSULTANT shall provide full time inspection services as the Engineer of Record to provide certification
that the project is constructed in conformance with approved bid document. The project is expected to have a
13 month duration. It has been assumed that the CITY inspector will also be on site for 8 hours a day for
inspection. Inspections by CITY will assist the CONSULTANT's daily efforts to the extent necessary for
certification.
Services are estimated at 8 hours per day, five days a week throughout an assumed construction period of
only 13 months and include the following:
• On-site observation of the work in progress to confirm construction in compliance with approved
permit and plans. Report to CITY non-conforming issues which would impact certification.
• Observe on-site testing as needed.
CONSULTANT's fee shall be based on a Time and Materials basis, Not to Exceed $201,600.00
Subtask E.36 Construction Progress Meetings
CONSULTANT shall conduct a weekly meeting with the contractor and CITY representative as the Engineer
of Record to discuss construction progress, quality of various aspects of contractor's work, and discuss and
resolve construction issues. For the proposed duration of the project, it has been anticipated that the
construction duration for this project is 13 months. Accordingly,a total of 56 meetings will be scheduled.
CONSULTANT's fee shall be based on a Time and Materials basis, Not to Exceed $39,600.00
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7
'� ENGINEERS,PLANNERS, SURVEYORS January 19,2016(Revised)-Page 2 S 1 B
Subtask E.37 Review of RFI's
CONSULTANT shall provide technical interpretations, clarifications and response to RFI's at the request of
the CITY. Such requests are anticipated to require less than 90 hours of a Project Manager's time over the
duration of the project.
CONSULTANT's fee shall be based on a Time and Material basis, Not to Exceed $11,250.00
Subtask E.38 Review and Process Change Order Requests
CONSULTANT shall review requests for change orders and determine their justification and provide a
recommendation to the CITY. Such requests are projected to require less than 100 hours.of a Project
Manager's time over the duration of the project.
CONSULTANT's fee shall be based on a Time and Material basis, Not to Exceed $12,500.00
Subtask E.39 Contractor's Pay Requests
CONSULTANT shall review and process monthly pay requests from the contractor. Services include:
• Verify quantities requested for payment, match percentage of construction completion and quantities
constructed and measured in the field
• Verify pay request format, retainage, and schedule of values to ensure they are in compliance with
and in accordance of the approved construction contract.
CONSULTANT's fee shall be based on a Time and Materials basis, Not to Exceed $16,250.00
Subtask E.40 Certifications
CONSULTANT's Project Manager shall prepare certification notice based on sufficient construction
documents (as-builts, inspection reports, densities and field tests) showing the project to be constructed in
compliance with approved plans.
Services include:
• As-builts review for sufficiency
• Upon review of documents, prepare signed and sealed letter of certification to the CITY and
permitting agencies.
CONSULTANT's fee shall be based on a Time and Materials basis, Not to Exceed 12,500.00
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7 I
ENGINEERS,PLANNERS,SURVEYORS January 19,2016(Revised)-Page 3
FEE SCHEDULE
PAYMENT PAYMENT
TASK DESCRIPTION
TYPE AMOUNT
E.34 Pre-construction Services NTE $5,000.00
E.35 Inspection Services NTE $201,600.00
E.36 Construction Progress Meetings NTE $39,600.00
E.37 Review and Response to RFI's NTE $11,250.00
E.38 Review and Process Change Order Requests NTE $12,500.00
E.39 Contractor's Pay Request NTE $16,250.00
E.40 Certification NTE $12,500.00
TOTAL $298,700.00
As previously indicated, the above noted fee schedule is based on an anticipated construction duration of
13 months. If the construction extends beyond the anticipated 13 months, additional engineering fees for
some the listed tasks will be required.
The undertaking by CONSULTANT to perform professional services defined within this Agreement extends
only to those services specifically described herein. If requested by the CLIENT and agreed to by
CONSULTANT, CONSULTANT agrees to perform additional services hereunder. CLIENT shall be
obligated to pay CONSULTANT for the performance of such additional services an amount (in addition to
all other amounts payable under this Agreement) based on an hourly fee in accordance with
CONSULTANT'S current professional fee schedule, plus reimbursable expenses as incurred by
CONSULTANT, unless a lump sum addendum to this Agreement is executed by the parties which
addresses the additional services.
Additional services shall include revisions to work previously performed that are required due to a change
in the data or criteria furnished to CONSULTANT, a change in the scope or concept of the project initiated
by CLIENT, or services that are required by changes in the requirements of public agencies after work
under this Agreement has commenced.
If the preceding scope of services includes public agency permitting, our quoted fees/hours include
services to respond to the agency's first RAI (Request for Additional Information). Additional agency
requests or requirements shall be considered an increase to our scope of services.
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
e® KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7
ENGINEERS,PLANNERS, SURVEYORS January 19,2016(Revised)-Page 4
VIIIIESCEMer
III. COMPENSATION
A. Fees:
Our fees for Subtasks No. E.34 through E.40 will be Two Hundred Ninety Eight Thousand Seven
Hundred Dollars($298,700.00).
In the event of any dispute concerning the accuracy of content of any invoice, CLIENT will within seven
(7) days from the date of said invoice, notify CONSULTANT in writing stating the exact nature and
amount of the dispute. Any invoice that is not questioned within seven (7) days shall be deemed due
and payable. In the event an invoice or portion of an invoice is disputed within seven (7) days,
CLIENT shall be obligated to pay the undisputed portion of the invoice as set forth in below.
If CLIENT fails to make any payment due to CONSULTANT for services and expenses within forty-five
(45) days from the date of invoice, the amount stated in the invoice shall then accrue interest at the
maximum legal rate. Further, CONSULTANT may then apply the retainer to the unpaid balance of the
account and/or suspend services under this Agreement until the account has been paid in full. There
will be a fee charged for suspended work, which will be negotiated when work is resumed and any
applied retainer must then be reinstated to its previous amount.
In the event any invoice or any portion thereof remains unpaid for more than sixty (60) days following
the invoice date, CONSULTANT may, following seven (7) days prior written notice to CLIENT, initiate
legal proceedings to collect the same and recover, in addition to all amounts due and payable,
including accrued interest, its reasonable attorneys'fees and costs.
The invoices referenced above, will be sent in accordance to the information as reflected on the Billing
Information Form attached hereto.
IV. PROVISIONS RELATIVE TO THE SERVICES RENDERED
A. Re-use of Documents:
All original documents, including, but not limited to, drawings, sketches, specifications, maps, as-built
drawings, reports, test reports, etc., that result from CONSULTANT'S services pursuant or under this
Agreement remain the sole property of CONSULTANT and are not intended or represented to be
suitable for re-use by CLIENT or others.
CLIENT may, at their expense, obtain a set of reproducible copies of any maps and/or drawings
prepared for them by CONSULTANT, in consideration of which CLIENT agrees that no additions,
deletions, changes or revisions shall be made to same without the express written consent of the
CONSULTANT. Any re-use without written verification of adaptation by CONSULTANT mandates that
CLIENT indemnify and hold CONSULTANT harmless from all claims, damages, losses and expenses,
including, but not limited to, attorney's fees, arising out of or resulting there from.
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
® Project Location:Sunny Isles Beach,FL
EIKOE KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7
a ENGINEERS,PLANNERS, SURVEYORS January 19,2016(Revised) Page 5 S
Photographs of any completed project embodying the services of CONSULTANT provided hereunder
may be made by CONSULTANT and shall be considered as its property, and may be used for
publication.
B. Performance:
•
CONSULTANT shall not be considered in default in performance of its obligations hereunder if
performance of such obligations is prevented or delayed by acts of God or government, labor disputes,
• failure or delay of transportation, subcontractors, or any other similar cause or causes beyond the
reasonable control of CONSULTANT. Time of performance of CONSULTANT'S obligations hereunder
shall be extended by time period reasonably necessary to overcome the effects of such force majeure
occurrences.
C. Professional Standards:
All work performed by CONSULTANT shall be in accordance with its professional standards and in
accordance with applicable government regulations. CONSULTANT shall endeavor to obtain all
governmental approvals contemplated under this Agreement. However, CONSULTANT does not
warrant or represent that any government approval will be obtained.
Unless the Scope of Services of this Agreement includes an investigation into the applicable land use,
zoning and platting requirements for the Project, CONSULTANT shall proceed on the assumption that
the Project as presented by CLIENT, is in accordance with applicable governmental regulations.
D. Opinions of Cost:
Since CONSULTANT does not have control over the cost of labor, materials, equipment or services
furnished by others or their methods of determining prices, competitive bidding, market conditions, any
and all opinions as to costs rendered hereunder, including, but not limited to, opinions as to the costs
of construction and materials, shall be made solely on the basis of its experience and qualifications
and represent only a rough estimate based upon its familiarity with the construction industry.
CONSULTANT cannot and does not guarantee that proposals, bids or actual costs will not vary from
opinions of probable cost. If CLIENT wishes greater assurance as to the amount of any cost, CLIENT
will employ an independent cost estimator to make such determination. Engineering services required
to bring costs within any limitation established by CLIENT will be paid for as additional services
hereunder by CLIENT.
If the services under this Agreement continue for a period of more than one (1)year from the notice to
proceed, CONSULTANT shall be entitled to renegotiate an increase in its fee relative to this
Agreement. CONSULTANT shall not be bound under this Agreement if modifications to the terms
contained herein are made without the written consent of CONSULTANT(such consent to be signified
by CONSULTANT'S initials next to each modification, and if a fully executed copy hereof is not
• Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
KETI'H and SCHNARS, P.A. K&S Project 18073—Amendment No.7
ENGINEERS,PLANNERS,SURVEYORS January 19,2016(Revised)-Page 6
® SIB
received from CLIENT by CONSULTANT on or before sixty (60) calendar days from the date of
execution by CONSULTANT.
E. Termination:
In event of a material failure by the other party to perform in accordance with the terms of this
Agreement, this Agreement may be terminated by providing the breaching party written notice which
shall clearly set forth the material breach and provide five (5) business days to cure. For the purpose
of this Agreement, the failure to pay any invoice submitted by CONSULTANT within sixty (60) days of
the date of said invoice shall be considered a material breach on behalf of CLIENT. In the event of
any termination, CONSULTANT shall be paid for all services rendered to the date of termination
including all reimbursable expenses. CLIENT may terminate this Agreement for convenience upon five
(5) business day notice to CONSULTANT, payment for all services rendered to the date of termination
and Fifteen (15) percent of CONSULTANT's remaining fee.
F. Liability:
CONSULTANT is protected by Workmen's Compensation Insurance, Professional Liability Insurance
and by Public Liability Insurance for bodily injury and property damage and will furnish certificates of
insurance upon request. CONSULTANT agrees to hold CLIENT harmless from loss, damage, injury or
liability arising solely from the negligent acts or omission of CONSULTANT, its employees, agents,
subcontractors and their employees and agents, but only to the extent that the same is actually
covered and paid under the foregoing policies of insurance. If CLIENT requires increased insurance
coverage, CONSULTANT will, if specifically directed by CLIENT, secure additional insurance obtained
at CLIENT'S expense.
CLIENT agrees CONSULTANT'S aggregate liability to CLIENT and all construction and professional
contractors and subcontractors employed directly or indirectly by CLIENT on the Project, due to or
arising from CONSULTANT'S services under this Agreement or because of the relation hereby of
CONSULTANT, its agents, employees or subcontractors, or otherwise, is and shall be limited to
CONSULTANT'S total fees under this Agreement or $50,000.00 whichever is greater. In no event
shall CONSULTANT be liable for any indirect, special or consequential loss or damage arising out of
the services hereunder including, but not limited to, loss of use, loss of profit, or business interruption
whether caused by the negligence of CONSULTANT or otherwise.
CLIENT agrees that CONSULTANT shall have no liability to CLIENT, or to any person or entity
employed directly or indirectly by CLIENT in the project for damages of any kind from services
rendered by CONSULTANT relating to the testing for, monitoring, cleaning up, removing, containing,
treating, detoxifying or neutralizing of pollutants, whether or not, caused by the negligence of
CONSULTANT.
G. Litigation:
In the event litigation in any way related to the services performed hereunder is initiated between
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
® Project Location:Sunny Isles Beach,FL
KETI'H and SCHNARS, P.A. K&S Project 18073—Amendment No.7
ENGINEERS,PLANNERS,SURVEYORS January 19,2016(Revised)-Page 7
® r'
CONSULTANT and CLIENT, the non-prevailing party shall reimburse the prevailing party for all of its
reasonable attorney's fees and costs related to said litigation.
V. CLIENT'S OBLIGATIONS
CLIENT shall provide CONSULTANT with all data, studies, surveys, plats and all other pertinent
information concerning the Project. CLIENT shall designate a person to act with authority on CLIENT'S
behalf with respect to all aspects of the Project. CLIENT shall be responsible for all processing fees or
assessments required for the completion of the Project. CLIENT shall provide CONSULTANT access to
the Project site at reasonable times upon reasonable notice.
VI. GENERAL PROVISIONS
A. Persons Bound by Agreement:
The persons bound by this Agreement are CONSULTANT and CLIENT and their respective partners,
successors, heirs, executors, administrators, assigns and other legal representatives. This Agreement
and any interest associated with this Agreement may not be assigned, sublet or transferred by either
party without the prior written consent of the other party, such consent not to be unreasonably
withheld. Nothing contained herein shall be construed to prevent CONSULTANT from employing such
independent CONSULTANTs, associates and sub-CONSULTANTs, as CONSULTANT may deem
appropriate to assist in the performance of the services hereunder. Nothing herein shall be construed
to give any rights or benefits arising from this Agreement to anyone other than CONSULTANT and
CLIENT.
B. No Waiver or Modifications:
No waiver by CONSULTANT of any default shall operate as a waiver for any other default or be
construed to be a waiver of the same default on a future occasion. No delay, course of dealing or
omission on the part of CONSULTANT in exercising any right or remedy shall operate as a waiver
thereof, and no single or partial exercise by CONSULTANT of any right or remedy shall preclude any
other or further exercise of any right or remedy.
This Agreement, including all requests for additional services placed hereunder, express the entire
understanding and agreement of the parties with reference to the subject matter hereof, and is a
complete and exclusive statement of the terms of this Agreement, and no representations or
agreements modifying or supplementing the terms of this Agreement shall be valid unless in writing,
signed by persons authorized to sign agreements on behalf of both parties.
C. Governing Laws or Venue:
This Agreement shall be governed, construed, and enforced in accordance with the laws of the State
of Florida. Venue for any litigation shall be Broward County, Florida.
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7
_ ENGINEERS,PLANNERS, SURVEYORS January 19,2016(Revised)-Page 8
PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL
EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY
LIABLE FOR NEGLIGENCE
VII. CLOSURE
If you concur with the foregoing and wish to direct us to proceed with the aforementioned work, please
execute the agreement in the space provided and return same to the undersigned with the completed
billing information form.
We appreciate the opportunity to submit our proposal. Please contact me if you have any questions.
IN WITNESS WHEREOF, the CONSULTANT and CLIENT have executed this agreement the day and
year indicated below.
As to CONSULTANT As to CLIENT
KEITH and SCHNARS, P.A. CITY OF SUNNY ISLES BEACH, FLORIDA
Engineers, Planners, Surveyors
Name: Name:
Title: Title:
Dated: Dated:
LIProjects118073 Sunny Isles(SIB)Undergrourc100 Collins Ave11(1073.00 SIB Undergrounding''Administration)Agreement1SunnylslesUliityUndergromeing_Amd 7_Rev 01-19-2016.doc
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
® Project Location:Sunny Isles Beach,FL
KEITH and SCHNARS, P.A. K&S Project 18073—Amendment No.7
:®'®S1 ENGINEERS,PLANNERS, SURVEYORS January 19,2016(Revised)-Page 9 S 1 B
EXHIBIT A
Fee Schedule
(Effective January 1, 2008)
Code Job Classification Billing Rate
72 Administrative Assistant $60.00
73 Associate 1 $80.00
74 Associate 2 $90.00
75 Senior Associate $115.00
76 Project Manager $125.00
77 Senior Project Manager $150.00
78 Director $175.00
79 Principal To Be Quoted
42 2 Person Survey Crew $105.00
43 3 Person Survey Crew $140.00
44 Specialty Survey Crew $175.00
KEITH and SCHNARS, P.A.
ENGINEERS,PLANNERS,SURVEYORS S 1 B
BILLING INFORMATION FORM (Client to Complete)
PROJECT NAME: Utility Undergrounding Consulting-Sunny Isles Beach-
PROJECT ADDRESS:
Street Address
CITY/State/Zip
LAND OWNER:
OWNER ADDRESS:
Street Address
CITY/State/Zip
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OWNER PHONE NO: ( )
OWNER CELL PHONE NO: ( )
E-MAIL ADDRESS:
JOB SITE SUPERINTENDENT:
JOB SITE PHONE: ( )
SUBDIVISION NAME:
PURCHASE ORDER#:
MAIL INVOICE TO:
Company Name
ATTENTION:
Name/Title
ADDRESS
PHONE:
FAX:
SPECIAL BILLING INSTRUCTIONS:
KEITH and SCHNARS, P.A.
ENGINEERS,PLANNERS, SURVEYORS � 0
.°A1W, AGREEMENT BETWEEN THE CITY OF SUNNY
ISLES BEACH AND KEITH AND SCHNARS,P.A.
'r °-° • CONTRACT NO. C1213-004
THIS AGREEMENT,entered into this 2l day of Fckruu� 2013, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as the ("City") and
KEITH AND SCILNARS, P.A.. a Florida corporation, authorized to do business in the State of
Florida (hereinafter referred to as the ("Consultant"), whose federal tax identification number is
59. 14.06301
RECITALS
WHEREAS, the City is in need of Utility Undergrounding Consulting Services
("Services"); and
WHEREAS, the City issued Request for Qualifications No. 12-04-05 for Utility
Undergrounding Consultant Services; and
WHEREAS, Consultant submitted a response thereto and was pre-qualified by the City
to perform the Services; and
WHEREAS, Consultant is willing and able to perform the Services on the terms and
conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed Fifty-Four Thousand Six Hundred and Eighty Dollars
(554,680.00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. SERVICES. Consultant shall provide the Services as more particularly described in
Attachment"A", which is attached hereto and incorporated herein by reference.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 9 hereunder, the term of this Agreement shall commence upon the issuance of
a Notice to Proceed by the City Manager or his designee and shall terminate upon the completion
of Services.
4. COMPENSATION. As the entire compensation under this Agreement and during the
term of this Agreement, in whatever capacity rendered, the City shall pay Consultant an amount
not to exceed Fifty-four Thousand Six Hundred and Eighty Dollars (S54,680.00), for the
performance of Phase 1 of the Services. Payment to Consultant for all charges and tasks under
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ATTACHMENT "B"
this Agreement shall be in accordance with this Agreement and the schedule of charges reflected
in Attachment"A" and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Consultant shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant. Consultant shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
5. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this agreement. Consultant shall furnish its own
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transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense. during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, Consultants or employees, as more particularly set
forth below:
(a) Comprehensive General liability insurance with minimum limits of One
Million Dollars ($1,000,000) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Contract,
including any hold Harmless and/or indemnification agreements.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
Errors and Omissions Liability
The City of Sunny Isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(c) Business Automobile Liability Insurance with minimum limits of One
Million Dollars (51.000,000.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Business Automobile
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office and must include:
Owned vehicles.
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Hired and non-owned vehicles.
Employers' non-ownership.
Such policies of insurance shall not diminish Consultant's indemnification obligations
hereunder. The insurance policy shall be issued by such company, in such forms and with such
limits of liability and deductibles as are acceptable to the City and shall be endorsed to be
primary over any insurance, which the City may maintain. Before any work under this
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and appropriately endorsed
for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty(30) calendar day's prior written notice to the City Manager or his designee
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
needs to be approved in writing by the City in order to be properly authorized.
8. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including. but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, agents or other personal entity acting under Consultant's control in connection with
the Consultant's performance'of Services under this Agreement and to that extent the Consultant
shall pay such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses,and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity.
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9. TERMINATION.
A. If. through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant (and sub consultant(s)) shall be delivered to
the City and the City shall compensate the Consultant for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
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(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may. for its convenience and
without cause terminate the services then remaining to be performed at any time by giving
written notice which shall become effective ten (10) days following receipt by Consultant. The
terms of Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. NO ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Consultant shall
not subcontract, assign or transfer any work under this agreement without the prior written
consent of the City.
11. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waives the right which any party may have to a jury
trial in respect of any action, proceeding, litigation or counterclaim based hereon or arising out
of, under, on or in connection with this agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
12. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
13. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement.
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
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service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Ave. 4th Floor
Sunny Isles Beach, Florida 33160 Sunny Isles Beach, Fl 33160
Tel: (305) 792-1701 Tel: (305) 792-1702
If to the Consultant: Tim J. Hall, P.E.
Vice President, Civil Engineering
Keith and Schnars. P.A.
6500 N. Andrews Ave.
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Fort Lauderdale, Florida 33309
Tel: (954) 776-1616
15. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida.
16. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE(3) years.
17. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VII of
the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment.or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Consultant agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST_ The Consultant agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
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fully set forth herein, in connection with the Agreement conditions hereunder. The Consultant
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the performance of the services.
The Consultant further covenants that in the performance of this agreement, no person having
any such interest shall knowingly be employed by the Consultant. No member of, or delegate to
the Congress of the United States shall be admitted to any share or part of this agreement or to
any benefits arising therefrom.
19. CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document, including
but not limited to any attachments hereto.
20. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the
parties, and may be amended, waived, changed, modified, extended or rescinded only by a
writing signed by the party against whom any such amendment, waiver, change, modification,
extension and/or rescission is sought.
[remainder of page intentionally left blank]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
WI NESS: KEITH AND SCHNARS,P.A.
S gna e
1I Qlle
vy) BY: .4te Vice President
Print Name Signa - and Title
ATTEST: CITY OF SUNNY ISLES BEACH
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Jane A. Hines, CMC, City Clerk N rman S. Edelcup, Mayor
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APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
• rsrtinot,i ity Attorney
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0 ATTACHMENT "A"
i � KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
November 28, 2012
(Revised February 5,2013)
City of Sunny Isles Beach
Attn: Mr. Christopher Russo,City Manager
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: Agreement for Professional Services
Project Name: City Utility Undergrounding Consulting
Project Location: Sunny Isles Beach,FL
Keith and Schnars Proposal No. P5098.MK
Dear Mr. Russo:
In accordance with your request and subsequent discussions between members of our association and
yourself and staff, this agreement between Keith and Schnars, P.A. ('CONSULTANT'), and City of Sunny
Isles Beach ('CUENT' or °CITY') for professional services is submitted for your consideration and
approval. CONSULTANT shall begin work within ten (10) days after receipt of a fully executed copy of this
Agreement.
I. PURPOSE OF AGREEMENT/PROJECT DESCRIPTION
The purpose of this Agreement is to outline the scope of services recommended by CONSULTANT and
accepted by CLIENT and to establish the contractual conditions between CONSULTANT and CLIENT with
respect to the proposed services.
1.0 INTRODUCTION
The CITY has undertaken and completed a significant portion of undergrounding of their overhead utilities.
What remains can be grouped into four areas; 1) Collins Avenue, 2) Sunny Isles Ocean Beach Boulevard,
3) Center Island, and 4) Golden Shores neighborhood. Because of a pending FDOT.Resurfacing,
Restoration, and Rehabilitation (RRR) project anticipated to start in June 2015, undergrounding within Coffins
Avenue has taken precedence over the Other areas.The CITY has the opportunity for an economic benefit as
well as avoidance of additional aisruption to residents if the undergrounding of utilities.can be done in
conjunction with tha FOOT RRR project. Doing so requires that the completed design be submitted to FDOT
Well in advance of project commencement
Because the project is heavily.dependent upon the responsiveness of outside agencies, with long lead times
and requisi=te agreements (i.e., FP&L), it is necessary to start the process immediately to gain the benefits of
combining with the RRR project.
6500 North Andrews Avenue• Ft.Lauderdale, Florida 33309-2132
(954) 776-1616 • (800) 488-1255 Fax (954) 771-7690
www.keithandschnars.com
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2.0 PROJECT OBJECTIVES
CLIENT has requested CONSULTAN i s services to coordinate efforts towards completing undergrounding
of utilities within the four areas identified above, Transmission Lines excluded. Undergrounding of Utilities
is a phased process; the scope for each phase is defined by its predecessor. For that reason, although
the intent is to provide a complete scope of services, individual tasks will be accomplished through a series
of work authorizations under a general services agreement.
A typical approach towards undergrounding of utilities can be broken into three phases, 1) Assessment,
• 2) Design and Permitting, and 3) Bidding/Construction. The CITY anticipates funding to be established
through their CIP; therefore funding mechanisms are not addressed within this proposal. The following
outlines the process to take projects from concept to completion and provides a roadmap of services to be
performed.
Phase 1-Assessment
Step 1. Client Meeting: As with any other project, the first step is to meet with the Client and
establish general parameters for the project. General criteria is established such as identifying the
limits of the project, identify Client expectations/desires, identify .stakeholders (those with direct
influence or interest in the project), and reviewing the process/requirements for undergrounding.
Initial discussions will include preliminary schedule, critical timelines, funding "source, and any other
issue with potential impact to the project.
Step 2. Meeting with FP&L and Utilities: Typically FP&L is the lead in undergrounding services.
Although there is no collaboration between them, the other utilities will generally follow the decisions of
FP&L as relates to undergrounding. Undergrounding is usually handled through one specific
department within FP&L Where transmission lines are included within the project, other departments
get pulled into the process and the degree of approvals increases. Meetings with each Of the utilities
are critical to understanding their specific concerns and requirements for approval and'moving the
project forward.
Step 3. Existing Conditions: Information in the form of atlases, right-of-way maps, survey, plat, and
as•biuitts are used to create a base file of information for the undergrounding corridor. Once compiled,
information is analyzed for sufficiency. Deficient information is further analyzed to determine absolute
necessity for project. Wnere determined necessary, but unavailable, additional information shall be
obtained. The end result is the creation of a base-file depicting existing conditions used for the
purpose of designs.
Professional Services Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Brach,FL.
ATTE KEITH and SCFINARS; P.A. K&S Proppsal No.:P5o98.MK:
'kb' ENGINEERS,PLANNERS,,SURVEYORS Revised=ebrivary 5.:2013 Page 2
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Phase 2—Design and Permitting
Step 4. FP&L Tariff f Agreement: FP&L has a program in place for municipal undergrounding
projects. Under the conditions of the program the CITY would enter into an agreement with FP&L.
-The agreement would require a non-refundable deposit to FP&L for design services resulting in the
following:
• 85%design with sufficient detail for permit submittal(FP&L services only).
• A firm cost for installation (assumes turn-key project from FP&L).
• An outline for credit and conditions(up to 25%credit available).
• 180-day window for acceptance(extensions likely but with potential for additional cost).
Obviously the ability of FP&L to respond will depend upon the complexity of the request, but the
general response tithe for design projects is 16 weeks upon receipt of 10% design deposit. It is
irhportant to note that FP&L design will only address FP&L services. Plans will need to be coordinated
with other utilities to further define project requirements.
Step 5. Utility Coordination: Once complete, the FP&L design requires coordination with other
utilities. Pole-line agreements need to be severed and new easement and/or right-of-way agreements
prepared. Street Lighting needs to be designed to replace the Cobra-heads removed with existing
power poles. General coordination with existing utilities needs to include location of traffic signafiiation
boxes, pull boxes, transformers, switchgear, and water/sewer services. Service connections across
private properties need to be addressed. As a condition of the Tariff Agreement, FP&L will Obligate the
CITY to see that service connections are made within the agreed upon timeframe. With the elimination
of overhead poles, private services and transformers will be dropped. Discussions need to include
potential phasing.of*oik.a"s related to the specific utility. It may be that a componeht that defines the
phase-hits for one utility does not coincide with component defining phasing for another.
Step 6. Prepare Construction Documents: Once all of the design issues and regirirernents have
been identified; construction documents coordinating and addressing utility concerns are prepared.
These plans are used for circulatioh aiftorig stakeholders for confirmation of improvements and
submittal to appropriate perinit•agencies. Final Plans will be used in bid-documents. At this stage, in
addition to firm estimates from FP&L, an estimated cost of Other utility relocation will be compared
against the project budget.
Prbiessionai Seervic es Agreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
KEITH and SCH?NT ARS, P.A. K&S Proposal No.:P5098.Mi(
ENGINEERS,PLANNERS;SURVEYORS Revised February 5,2013 Page 3
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Phase 3—BiddinglConstruction:
Step 7. Bidding: The agreement with FP&L will result in a binding estimate as a tum-key project for
FP&L improvements only. For a complete scope of services, the CITY will bid the Construction
Documents as submitted for permit Upon selection of Contractor demonstrating certification from
FP&L,the tariff will require modification to account for the diminished services provided by FP&L.
Step 8. Construction: The key to a successful construction process is adherence to schedule
• without cost increases and minimal disruption to the public. Public involvement, although a necessary
component throughout the process, will be critical during the construction phase to.provide public
awareness and addressing concemslquestions. Depending upon the type and extent of
improvement, certification for compliance with permits may be required. If desired, CITY could elect to
have a full time project representative associated with the projects to act as a liaison between the CiTY
and public or handle through staff. Finally, upon completion, as-builts are collected, reviewed and
distributed,pemiits and contracts are closed out, bonds and final payments released.
3.0 SCOPE OF SERVICES
Services to be provided by CONSULTANT under this initial Work Authorization shall pertain to Project
Assessment (Phase 1) Only as related to approximately 2.2 miles of Collins Avenue. In addition to
Undergrounding, CONSULTANT shall investigate the ongoing malfunction of streetlights along Collins
Avenue with the intent of identity the process through which a solution can be implemented in conjunction
with Undergrounding efforts. Tasks for subsequent .phases will be defined under separate work
authorization: Services for this work authorisation shall include the following.
TASK 1 —Prepare Preliminary Cost Estimate
Subtask 1.1 —Based upon kickoff meeting with the CITY, CONSULTANT shall compile budgetary cost
estimates for the complete project. Further, with the level of input available from the identified utilities,
CONSULTANT will prepare a preliminary schedule of the project for use in assisting the CiTY in
updating of.the Capital Improverthent Plah (CIP). CLIENT understands that at this stag e,the project is
extremely conceptual with minirnal input provided by FP&L or other Utilities. Budget estimates are to
be based upon 9eneral assumptions validated where possible by FP&L and Utility providers.
Estimates will identify general assumptions and qualifications.
Subtask 1.2 — Attend one Staff and one Commission meeting to introduce the project, process,
budget, and schedule via PoWerPoint presentation.
Professional Servic s Agreement
Project Name: Utility Unden:wounding Consulting
® Project Vic-abort:Suriny Isles Beach,FL
EWE,KEITH and.SCHNARS, P.A. • !Qs Pf000sal No.:P5098.MK:
ENGINEERS,PLANNERS,SUI2VEiORS Revised February 5,2013 `.Page 4
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TASK 2-Meetings/Coordination with FP&L and Utilities
Subtask 2.1 -Tnrough series of meetings, five (5) anticipated, CONSULTANT to introduce project to
• FP&L and identify project as defined by CLIENT. The purpose of meetings will be to determine project
details, including existing and proposed utility locations, service connections, easements, service
•requirements, timelines, phasing, limitations, tariff, responsibilities (FP&L, CiTY, and CONSULTANT),
preliminary costs,and other information needed to move the projects forward.
' Subtask 2.2 - Subsequent to meeting with FP&L, CONSULTANT to meet with other utilities to
introduce project and identify project details, including existing and proposed utility locations, service
connections, easements, service requirements, timelines, phasing, limitations, permit procedures,
preliminary costs, pole/line agreements, relocation and other information needed to move the projects
forward. CONSULTANT assumes tip to three (3) meetings to address phone, cable, water and
sanitary issues.
Subtask 2.3 - Subsequent to meeting with FP&L, CONSULTANT shall meet with FDOT to introduce
project and identify requirements and restrictions as well as existing infrastructure. In addition,
CONSULTANT shall discuss requirements to combine project with the FDOT's planned RRR project
Discussions shall be incorporated into design considerations and discussion with utilities.
Subtask 2.4 - In providing the above services, CONSULTANT shall attend periodic meetings with
CLIENT to provide review and update of findings. The frequency of meetings will be as determined by
CLIENT'and predicated by progress and iss_ues that arise. Services for this task to be billed on a T&M
basis with approval from CLIENT. For the purpose of this proposal; CONSULTANT estimate of effort
assumes an average of 3 hours per week over a period of 12 weeks to be spent on meetings and
coordination with CLIENT.
Subtask.2.5 - Separate but related to undergrounding of utilities, CONSULTANT shall explore issue
of lighting problems currently experienced within Collins Avenue. Previous correspondence between
City Staff, County, FP&L, and FDOT suggest the fixtures have outlived their design life resetting in
increased maintenance:and outages. Ownership of the fixtures belongs with FDOT District VI. A more
concliisive assessment of the system is required to identify deficiencies by type and severity. This task •
is to provide an elementary assessment of conditions from field observations and readily available
information with the intent of suggesting improvements to be incorporated into undergrbuhding aesign.
Services for this task to be billed on a T&M basis with approval from CLIENT. For the purpose of this
proposal, 'CONSULTANT estimate of effort assumes up to 10 hours be spent on meetings and
coordination.
Professiona!'Services Acreement
Project Name: Utility Undergrounding Consulting
Project Location:Sunny Isles Beach,FL
B®KEITH and SCFIl\ARS, RA. 1<:&S Proposal No.:P5098.MK
9_" ENGINEERS,PLANNERS, SURVEYORS Revised February 5,2013 Page 5
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TASK 3-Existing Conditions
Subtask 3.1 -CONSULTANT shall research existing atlases, right-of-way maps, survey, plat, and as-
builts to assess completeness. Once compiled, information will be analyzed to determine if sufficient
to create a base file for design within the corridor. Deficient information will be further analyzed to
determine if absolutely necessary for a complete design. Where determined necessary but
unavailable, a separate scope of services will be provided to obtain additional information. The
purpose of this task is to gather information necessary to create an electronic base-file depicting
existing conditions to be used for design.
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Subtask 3.2 - Upon gathering existing conditions information and establishing criteria for proposed
design (Subtasks 2.1, 2.2 and 2.3), cost estimates and schedule assumptions can be further refined.
CONSULTANT shall re-assess costs estimates and schedule assumptions provided within Subtask
1.1. CONSULTANT'S estimate shall be preliminary in nature.and dependent Upon the accuracy and
Comprehensiveness of available information.
Note: The above services do not include undergrounding of overhead Transmission Lines. By their nature,
undergrounding of Transmission Lines involve more significant issues and are handled within a separate division within
FP&L To avoid impacting progression of undergrounding efforts, Transmission Lines will not be addressed within the
above scope of services.
INFORMATION PROVIDE BY CLIENT:
• Aerial exhibit of existing pole locations in CAD format
• Any available Atlas and/or as-built information for existing infrastructure.
PAYMENT SCHEDULE
TASK I DESCRIPTION PAYMENT TYPE I PAYMENT AMOUNT
. Subtask 1.1 I Budget Estimate Lump Sum I $6200.00
•Subtak 12 Project Presentation Lump Sum S 2,820.00
Subtask 2.1 Mtg.'s w/FP&L T&M $7,810.00
Subtask 22 I Mtg.'s Vnr/Utilities T&M S 3,710.00
Subtask 2.3 Mkt.'s w/FOOT T&M I S 2,150.00
•Subtask 2 4 Mtg.'s and Coordination(CITY) I T&M S 6,800.00•
Sutitask2.5 I Explore Lighuhg'lssues I T&M I $7,100.00
'Subtask 3.i I Re earth Efcisting tritorfnation I Lump Sum , S10,670.00
'Subtask 32 I•Pie6miriary Cost Estimate Lump Sum $7,420.00
Professional Services Agreement
• Project Nanie: Utility Undergroundng Consulting
Project Location:Sunny Isles Beach,FL.
c,' KEITH and SCHNARS, P.A. K&S Proposal No.:P5098.MK
' ENGINEERS,PLANNERS,SURVEYORS Revised r ebruary 5,2013 Page o
SIB
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4.0 ADDITIONAL SERVICES
The undertaking by CONSULTANT to performs professional services defined Within this Agreement extends
only to those services specifically described herein. If requested by the CLIENT and agreed to by
CONSULTANT, CONSULTANT agrees to perforrn additional services hereunder. CLIENT shall be
obligated to pay CONSULTANT.for-the performance Of such additional services ail amount (in addition to
all other amounts payable under this Agreement) based on an hourly fee in accordance with
CONSULTANT'S current professional fee schedule, plus reimbursable expenses as incurred by
CONSULTANT, unless a lump sum addendum to this Agreement is executed by the parties to this
Agreement which addresses the additional services.
Additional services-shall include revisions to work previously performed that are required due to a change
in the data or criteria furnished to CONSULTANT, a change in the scope or concept of the project initiated
by CLIENT, or services that are required by changes in the requirements of public agencies after work
under this Agreement has commenced.
If the preceding scope of services includes public agency perrrtitting, our quoted fees/hours include
services to respond to the agency's first RAI (Request for Additional Information). Additional agency
requests or requirements shall be considered an increase to our scope of services.
III. COMPENSATION
A. Fees:
We estimate our fees for Section 3.0 Scope of Engineering Services to be:
• Total Lump Sum Fees(1.1, 1.2, 3.1.&3.2) $27,110.00
Total Tinie and Materials Fees(2.1, 2.2,2.3,2.4&2.5) X27.570.00
• Total Maziriium Corittact $54,680.00
In the event of any dispute concerning the accuracy of-content of any invoice, CLIENT will within seven
(7) days from the date of said invoice, notrfyy CONSULTANT in Writing stating the exact nature and
amount of the dispute. Any invoice that is not questioned within seven (7) days shall be deemed due
and payable. In the event an invoice or portion of an invoice is disputed within. seven .(7) days,
'CLIENT shall be obligated to pay the undisputed portion Of the invbice as set forth in below.
ff CLIENT-fails to make any payment due•to CONSULTANT for"services and exPenses within forty-five
(45) days from the date of-invoice, the amount stated in the invoice shall then accrue interest at the
mapmum legal rate: Further, CONSULTANT may then apply the retainer to the unpaid balance of the
account and/or,suspend services.under this Agreement until the account has been paid in full. There
will be a fee Charged-,for suspended work, which will be negotiated when work is resumed and any
applied retainer rniust.then:be reinstated to its previous amount.
Professional Services Agreement
Project Name: Utility Undergrounaing Consulting
�.- • •Project Location:Sunny Isles Beach.2
:u KEITH and SCI[INARS;.P.A. :.4<8�S Proposal No.:P5098_MK
`® ENGINEERS,.PLANNERS, SURVEYORS Revised February 5,2013 Page 7
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In the event any invoice or any portion thereof remains unpaid for more than sixty (60) days following
the invoice date, CONSULTANT may, following seven (7) days prior written notice to CLIENT, initiate
legal proceedings to collect the same and recover, in addition to all amounts due and payable,
including accrued interest, its reasonable attorneys'fees and costs.
The invoices referenced above, will be sent in accordance to the information as reflected on the Billing
Information Form attached hereto.
IV. PROVISIONS RELATIVE TO THE SERVICES RENDERED
A. Re-use of Documents:
All original documents, including, but not limited to, drawings, sketches, specifications, maps, as-built
drawings, reports; test reports, etc., that result from CONSULTANTS services pursuant or under this
Agreement remain the sole property of CONSULTANT and are not intended or represented to be
suitable for re-use by CLIENT or others.
CLIENT may, at their expense, obtain a set of reproducible copies of any maps and/or drawings,
prepared for them by CONSULTANT, in consideration of which CLIENT agrees that no additions,
deletions, changes or revisions shall be made to same without the express written consent of the
CONSULTANT. Any re-use without written verification of adaptation by CONSULTANT mandates that
CLIENT indemnify and hold CONSULTANT harmless from all claims, damages; losses and expenses,
including, but not limited to, attorney's fees, arising out of or resulting there from.
Photographs of any completed project embodying the services of CONSULTANT provided hereunder
niay be made by CONSULTANT and shall be considered as its property, and may be used for
pubbcatiori.
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B. Performance:
CONSULTANT shall not be considered in default in performance of its obligations hereunder if
performance of such obligations is prevented or delayed by acts of God or-government, labor disputes,
failure or delay of transportation, subcontractors, Or any other similar cause or causes beyond the
reasonable control of CONSULTANT. Time of performance of CONSULTANTS obligations hereunder
Shall be extended by time period reasonably necessary to overcome the effects of such force majeure
occurrences.
C: Professional Standards:
All work performed by CONSULTANT shall be in accordance with its professional standards and in
accordance with applicable government regulations. CONSULTANT shall endeavor to obtain all
governmental approvals contemplated under this Agreement. However, CONSULTANT does not
warrant-or represent that any government approval will be obtained.
Professional Services Agreement
Project Name: •Utility Underground!). Consulting
Project Location:Sunny isles Beach,FL
EWE KEITH and SCHNARS, P.A. K&S Proposal No.:P5098.MK
ENGINEERS,PLANNERS, SURVEYORS Revised February 5,2013 Page 8
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•
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Unless the Scope of Services of this Agreement includes an investigation into the applicable land use;
zoning and platting requirements for the Project, CONSULTANT shall proceed on the assumption that
the Project as presented by CLIENT, is in accordance with applicable govemrnental regulations.
D. Opinions of Cost
Since CONSULTANT does not have control over the cost of labor, materials, equipment or services
furnished by others or their methods of determining prices, competitive bidding, market conditions, any
and all opinions as to costs rendered hereunder, including, but not limited to, opinions as to the costs
of construction and materials, shall be made solely on the basis of its experience and qualifications
and represent only a rough estimate based upon its familiarity with the construction industry.
CONSULTANT cannot and does not guarantee that proposals, bids or actual costs will not vary from
opinions of probable cost. If CLIENT wishes greater assurance as to the amount of any cost, CLIENT
will employ an independent cost estimator to make such determination. Engineering services required
to bring costs within any limitation established by CLIENT will be paid for as additional services
hereunder by CLIENT.
If the services under this Agreement continue for a period of more than one (1) year from the notice to
proceed, CONSULTANT shall be entitled to renegotiate an increase in its fee relative to this
Agreement. CONSULTANT shall not be bound under this Agreement if modifications to the terms
contained herein aie made without the written consent of CONSULTANT(such consent to be signified
by CONSULTANTS initials next to each modification, and if a fully executed copy hereof is not
received frofn CLIENT by CONSULTANT on or before sixty (60) calendar days from the date of
execution by CONSULTANT.
E. Termination:
In event of a material failure by the other party to perform in accordance with the terms of this
Agreement, this Agreement may be terminated by providing the breaching party written notice which
shall clearly set.forth the material breach and provide five (5) business days to cure. For the purpose
of this Agreement, the failure to pay any invoice submitted by CONSULTANT within sixty (60)days of
the date of said invoice shall be considered a material breach on behalf of CLIENT. In the event of
any termination, CONSULTANT.shall-be paid for all services rendered to the date 'of termination
including all reirnbiirsable expenses. CLIENT may terminate this Agreement for convenience upon five
(5) business•day notice to CONSULTANT, payment for all services rendered to the date of termination
and Fifteen (15)percent of CONSULTANTs remaining fee.
F. Liability:
CONSULTANT is protected by Workmen's Compensation Insurance, Professional-Liability insurance
•
and by Public Liability Insurance for bodily injury and property damage and will furnish certificates of
insurance upon request CONSULTANT agrees to hold CLIENT harmless from loss,damage,irijury or
fiaigity arcing solely from the negligent acts or omission of CONSULTANT, its ernployees, agents,
Professional Services Agreement
Project Name: Utility Undergroundcng Consulting
Project Location:Sunny isles Beach,FL
El TE KEITH and SCILNARS, P.A. K&S Proposal No.:1'5098.MK
ENGINEERS,PLANNERS,SURVEYORS Revised February 5,2013 Page 9
•
subcontractors and their employees and agents, but only to the extent that the same is actually'
covered and paid under the foregoing policies of insurance. If CLIENT requires increased insurance
coverage;CONSULTANT will, if specifically directed by CLIENT, secure additional insurance obtained
at CLIENTS expense.
CLIENT agrees CONSULTANTS aggregate liability to CLIENT and all construction and professional
contractors and subcontractors employed directly or indirectly by CLIENT on the Project, due to Or
arising from CONSULTANTS services under this Agreement or because of the relation hereby of
CONSULTANT, its agents, employees or Subcontractors, or otherwise, is and shall be limited to
CONSULTANT'S total fees under this Agreement or $50_ ,000.00. whichever is greater. In no event
shall CONSULTANT be liable for any indirect, special or consequential loss.or damage arising out of
the services hereunder including, but not limited to, loss of use, loss of profit, or business interruption
whether caused by the negligence of CONSULTANT or otherwise.
CLIENT agrees that CONSULTANT shall.have no liability to CLIENT, or to any person or entity
employed directly or indirectly by CLIENT in the project for damages of any kind from services
rendered by CONSULTANT relating to the testing for, monitoring, cleaning up, removing, containing,
treating, detoxifying or neutralizing of pollutants, whether or not, caused by the negligence of
CONSULTANT.
G: Litigation:
In the event litigation in any way related to the services performed hereunder is initiated between
CONSULTANT and CLIENT, the non-prevailing party shall reimburse the prevailing party for all of its
reasonable attorney's fees and costs related to said litigation.
V. CUENT'S OBLIGATIONS
CLIENT shall provide CONSULTANT with all data, studies, surveys, plats and all other pertinent
information concerning the Project. CLIENT shall designate a person to act with authority on CLIENTS
behalf with respect to all aspects of the Project. CLIENT shall be responsible for all processing fees or
assessments required for the coinpletion of...the Project. CLIENT shall provide CONSULTANT access to
the Project site at reasonable times upon reasonable notice.
VI. GENERAL PROVISIONS
A. Persons Bound by Agreement:
The persons bound by this Agreement are CONSULTANT and CLIENT and their respective partners,
successors, heirs, executors, administrators, assigns and other legal representatives: This Agreement
and any interest associated with this Agreement may not be assigned, sublet oT transferred by either
.party without the prior written consent of the other party, such consent not to be unreasonably
•
withheld. Nothing contained herein shall be construed to prevent CONSULTANT fibm erriploying such
. Professional Services Agreement
Project Name: Utility Uridergrounding Consulting
Project Location:Sunny LSles Beach,FL
=MI-KEITH and SCHNARS, P.A. • K$,S'Pr000sal No.:P5098 MK
ENGINEERS,PLANNERS,SURVEYORS Revised February 5,200 Page 10
•
independent consultants, associates and sub-consultants, as CONSULTANT may deem appropriate to
assist in the performance of the services hereunder. Nothing herein shall be construed to give any
rights or benefits arising from this Agreement to anyone other than CONSULTANT and CLIENT.
B. No Waiver or Modifications:
No waiver by CONSULTANT of any default shall Operate as a waiver for any other default or be
construed to be a waiver of the same default on a future occasion. No delay, course of dealing or
omission on the part of CONSULTANT in exercising any right or remedy shall operate as a waiver
thereof, and no single or partial exercise by CONSULTANT of any right or remedy shall preclude any
other or further exercise of any right or remedy.
This Agreement, including all requests for additional services placed hereunder,.express the entire
understanding and agreement of the parties with reference to the subject matter hereof, and is a
complete and exclusive statement of the terms of this Agreement, and no representations or
agreements modifying'or supplementing.the terms of this Agreement shall be valid unless in writing,
signed by persons authorized to sign agreements on behalf of both parties.
C. Governing Laws or Venue:
This Agreemeht shall be governed, construed, and enforced in accordance with the laws of the State
of Florida. Venue for any litigation shall be Broward County, Florida.
VII. CLOSURE
If you concur with the foregoing and'wish to direct Lis to proceed with the aforementioned work, please
execute the agreement in the space provided and return same to the undersigned with the completed
billing.information form.
We appreciate the opportunity to submit our proposal. Please contact me if you have any questions.
IN WITNESS WHEREOF, the CONSULTANT and CLIENT have executed this agreement the day and
year indicated below.
As to CONSULTANT As to CLIENT
KEITH andSCHNARS, P.A. CITY OF SUNNY ISLES BEACH, FLORIDA
Engineers,Planners, Surveyors
.J.J Hat
Tim -.
Name:
Vice President,Civil Engineering Title:
Dated: Z 1Z-/3 Dated:
Professional Services Agreement
Proje.ct Name: Utility Uridergrounding Consulting
Project.Location:Sunny Isles Beach,FL
EWE KEITH and SCHNARS, P.A. ••KBS Proposal No.:P5098.MK
ENGINEERS,'PLANNERS, SURVEYORS Revised February 5,2013 Page 11
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EXHIBIT A
Fee Schedule
(Effective January 1,2008)
Code Job Classification Billing Rate
72 Administrative Assistant $60.00
73 Associate 1 $80.00
74 Associate 2 $90.00
75 Senior Associate $115.00
76 Project Manager $125.00
77 Senior Project Manager $150.00
78 Director $175.00
79 Principal To Be Quoted
42 2 Person Survey Crew $105.00
43 3 Person Survey Crew $140.00
44 Specialty Survey Crew $175.00
FKSFDAS4 25P5038.10C Srmay ksks1P50981d2C Smirty!ski lady litidergrceattEag r2-5-13 Frsa.doe
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KEITH and SCHNARS, P.A.
ENGINEERS,PLANNERS, SURVEYORS
BILLING INFORMATION FORM (Client to Complete)
PROJECT NAME: Utility Undergrounding Consutting—Sunny isles Beach
PROJECT ADDRESS:
Street Address
City/State/Zip
LAND OWNER:
• OWNER ADDRESS:
Street Address
City/State/bp
OWNER PHONE NO: ( )
OWNER CELL PHONE NO: (
• E-MAIL ADDRESS:
JOB SITE SUPERINTENDENT:
JOB SITE PHONE: ( )
SUBDIVISION NAME:
PURCHASE ORDER#:
MAIL INVOICE TO:
Company Name
ATTENTION:
Name/Title
ADDRESS
PHONE:
FAX:
SPECIAL BILLING INSTRUCTIONS:
WIIIE+ r
KEITH and SCHNARS;P.A.
ENGINEERS,PLANNERS, SURVEYORS
5,)N" is,Th-,-,:: City of Sunny Isles Beach
ti ti� 18070 Collins Avenue
Sunny Isles Beach, Florida 33160
4,, 91..- .a¢�Q4.T. (305)947-0606 City Hall
. rr o. sue+ "`' (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Elka Linton-Dorsett, Capital Projects Manager
DATE: 2/18/2016
Resolution Approving the Fourth Amendment to the
Agreement with Keith & Schnars, P.A for Professional
RE' Services for the FPL Overhead to Underground
Conversion Project
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
In February 2013, City Commission approved a contract with Keith &
Schnars, PA for the initial assessment and data collection phase for the
undergrounding of existing overhead utilities within the Collins Avenue
corridor. Through a series of later Amendments approved by the
Commission, the contract scope of services was expanded to include
engineering services for the preparation of construction drawings and
land surveying services for legal descriptions and sketches of required
easements.
Amendment 04, attached is for the provision of Construction
Administration services during the construction process. These
services shall be provided on an as needed basis, for a not to exceed
amount of$298,700.00.
The current contract value for Keith & Schnars, inclusive of all
previously approved change orders is $805,820.00. With the approval
of the proposed Amendment, the total contract value will be
209
$1,104,520.00
ADDITIONAL INFORMATION:
This resolution will be a companion item to:
• Resolution approving an Agreement with Rohl Networks, LP for the
Construction of the
• Resolution approving the Second Amendment with HPF Associates,
Inc to provide Professional Consulting Services.
FUNDING SOURCE: •
Funding has been appropriated in account No 300-5-5390-465000-
80004
ATTACHMENTS:
Description
Resolution
Fourth Amendment to Agreement
Item Number: 10.1.
210