HomeMy WebLinkAboutITB No 16-03-01 Motor Coach Transportation (Final)
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 1
Invitation to Bid
Goods & Services
gt
MOTOR COACH TRANSPORTATION SERVICES
Invitation to Bid No. 16-03-01
Publish Date:
03/16/2016
Bid Due and Bid Opening Date:
03/30/2016 at 2:30 PM
Pre-Bid Conference:
None
Where to Deliver Proposal
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
All Questions Due:
03/22/2016 by 5:00 PM
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 2
TABLE OF CONTENTS
Table of Contents....................................................................................................................... Page 2
Legal Advertisement/Notice to Bidder .......................................................................................... Page 3
Instructions to Bidder/General Terms and Conditions .................................................... Section 1, Page 4
Special Terms and Conditions .................................................................................... Section 2, Page 10
Scope of Services & Technical Specifications ............................................................... Section 3, Page 14
Bid Submittal Instructions & Forms ............................................................................ Section 4, Page 17
Bid Form 1 – Bid Cover ....................................................................................................... Page 18
Bid Form 2 – Addenda Acknowledgement ............................................................................ Page 20
Bid Form 3 – Vendor Required Information & Documents ..................................................... Page 21
Prior-Year Motor Coach Transportation Services Details ...................................................... Attachment A
Affidavits
Non-Collusion Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
MOTOR COACH TRANSPORTATION SERVICES
Invitation to Bid No. 16-03-01
Invitation to Bid 16-03-01 ((ITB) is available from DemandStar by calling (800) 711-1712 or by accessing
their website at www.demandstar.com. The ITB may also be examined at the City of Sunny Isles Beach –
Office of the City Clerk. Vendors who obtain the ITB from sources other than DemandStar or the City of
Sunny Isles Beach are cautioned that their bid response package may be incomplete. Addenda will be
posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who
are listed on the official list. The City may not accept incomplete bids.
Sealed bids will be received by the City Clerk no later than 2:30 PM, on Wednesday, 03/30/2016 at
the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4 th floor, Sunny Isles Beach,
Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to
return bids. Timely submitted bids will be opened publicly and read aloud at this time. The envelope
containing the sealed bid must be clearly marked:
Bid No. 16-03-01
MOTOR COACH TRANSPORTATION SERVICES
OPENING DATE AND TIME: Wednesday, 03/30/2016 at 2:30 PM
The City reserves the right to reject any or all bids, with or without cause, to waive technical errors and
informalities, and to accept the bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach.
All questions regarding this ITB shall be directed in writing to Jane A. Hines, MMC, City Clerk, and
RECEIVED NO LATER THAN 03/22/2016 by 5:00 PM. Questions may be submitted via email to:
JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A. Hines, MMC, City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All Questions will be
answered in the form of Addendum that will be released a few days after the question due date listed
above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, MMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, MMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Bidders from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Request for
Proposal, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered Bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the vendor prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Bidder, supplier,
sub-Contractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two for
a period of 36 months from the date of being placed on the convicted
vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the Bidders
prior to the opening must be initialed and dated by the Bidders. No
changes or corrections will be allowed after Bids are opened. Bids
must contain an original, manual signature of an authorized
representative of the company.
1.9 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the Bidders to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and
date stated on the Request for Proposal. After the Bid opening, the
contents of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Bidders facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Bidders, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Bidder’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 5
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Bidder, which shall
be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Bidder who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Bidder fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Bidders
free of charge to the City. Each individual sample must be labeled
with the Bidder’s name and manufacturer's brand name and
delivered by them within ten (10) calendar days of Bidders receipt of
the “Notice to Proceed”, unless schedule indicates a different time.
If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City
will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Bidders to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Bidders warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Bidders shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Bidders warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Bidder shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this Request
for Proposal shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the Bidder is operating under a fictitious name as defined
in Section 865.059, Florida Statutes, proof of current registration
with the Florida Secretary of State shall be submitted with the Bid.
A business formed by an attorney actively licensed to practice law in
this state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of Health
for the purpose of practicing his or her licensed profession, or by any
corporation, partnership, or other commercial entity that is actively
organized or registered with the Department of State shall submit a
copy of the current licensing from the appropriate agency and/or
proof of current active status with the Division of Corporations of the
State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders has designated in the completion of their contract
as a result of the Bid. Bidder shall be required to furnish a copy of
all licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Bidders shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Bid response. Failure to furnish these documents or to have
required licensure will be grounds for rejecting the Bid.
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 6
1.24 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Bidders and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Bidders,
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Bidders hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Bidder shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Bidder changes hands subsequent to the
award of this contract, Bidder shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Bidder shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Bidder, their agents, servants or employees in the
provision of goods or the performance of services pursuant to this
Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Bidder.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Bidder being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Bidders, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the
Bidders responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Bidder covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Bidders submitted on the
prescribed form setting forth the prices
for the Work to be performed.
Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Bidder and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Bidder signed by
the City authorizing an addition, deletion
or revision in the Work, or an adjustment
in the Contract Price or the Contract Time
issued after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Bidders, Bidder's Bid, the
Bonds, the Notice of Award, the
Agreement between the City and Bidder
as well as any addenda thereto, these
General Conditions, Special Conditions,
the Technical Specifications, Drawings
and Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the Bidder
under the Contract Documents.
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 7
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Bidder: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Bidders stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Bidder in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Bidder
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Bidder’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Bidders on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Bidders a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a Bidder who is not necessarily the lowest dollars and
cents Bidders on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Bidder to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Bidder will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Bidder observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Bidder performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 85-8012694687C-4 appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Bidder shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Bidder or his Sub-Bidder, agents, servants or
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 8
employees. The Bidder will defend, indemnify and hold harmless the
City and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that any
such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Bidder, Sub-Bidder, anyone directly
or indirectly employed by any of them or anyone for whose acts any
of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Bidder shall indemnify, defend and hold harmless the City,
their officers and employees, to the fullest extent authorized by Sec.
725.06 (2) F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In the
event that any action or proceeding is brought against City by reason
of any such claim or demand, Bidder, upon written notice from City
shall defend such action or proceeding by counsel satisfactory to
City. The indemnification provided above shall obligate Bidder to
defend at its own expense or to provide for such defense, at City’s
option, any and all claims of liability and all suits and actions of every
name and description that may be brought against City, excluding
only those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed by
Bidder, its Sub-Bidders, or by anyone directly or indirectly employed
by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Bidder is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Bidder or for any of their property,
or if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they repeatedly
fails to supply sufficient skilled workmen or suitable materials or
equipment, or if they repeatedly fail to make prompt payments to
Sub-Contractors or for labor, materials or equipment or they
disregard laws, ordinances, rules, regulations or orders of any public
body having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract Documents,
then the City may, without prejudice to any other right or remedy
and after giving the Bidder and the surety ten (10) days written
notice, terminate the services of the Bidder and take possession of
the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Bidder, and finish
the Work by whatever method they may deem expedient. In such
case the Bidder shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the Contract Price
exceeds the direct and indirect costs of completing the Project,
including compensation for additional professional services, such
excess shall be paid to the Bidder. If such costs exceed such unpaid
balance, the Bidder will pay the difference to the City. Such costs
incurred by the City will be determined by the City and incorporated
in a Change Order. If after termination of the Bidder under this
Section, it is determined by a court of competent jurisdiction for any
reason that the Bidder was not in default, the rights and obligations
of the City and the Bidder shall be the same as if the termination had
been issued pursuant to this document.
1.37.1 Where the Bidder’s services have been so terminated
by the City said termination shall not affect any rights
of the City against the Bidder then existing or which
may thereafter accrue. Any retention or payment of
moneys by the City due the Bidder will not release the
Bidder from liability.
1.37.2 Upon ten (10) days written notice to the Bidder, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Bidder shall be paid for
all Work executed and accepted by the City as of the
date of the termination. No payment shall be made for
Work which has not been performed.
1.38 MISCELLANEOUS:
Bidders acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Bidder shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Bidder and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Bidder suffer injury or damage
to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Bidder knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW, VENUE AND WAIVER OF JURY TRIAL:
It is agreed that this Agreement shall be governed by, construed and
enforced in accordance with the laws of the State of Florida. In the
event it becomes necessary for either party to initiate legal action
regarding this Agreement venue shall be in the Eleventh Judicial
Circuit in and for Miami Dade County, Florida, for any claims under
state law and in the Southern District of Florida, Miami Division, for
any claims brought in federal court. If either party utilizes such legal
action, including appeals, if necessary, to enforce this Agreement,
the prevailing party shall be entitled to recover its reasonable
attorney’s fees and costs at the pretrial, trial and appellate levels.
Each of the parties hereto hereby knowingly, voluntarily and
intentionally, waives the right which any party may have to a jury
trial in respect of any action, proceeding, litigation or counterclaim
based hereon or arising out of, under, on or in connection with this
Agreement or any course of conduct, course of dealing, statements
(whether verbal or written) or actions of either of party
1.41 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Bidder which relate in any way to the Project, and to any claim for
additional compensation made by Bidder, and to conduct an audit of
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 9
the financial and accounting records of Bidder which relate to the
Project. Bidder shall retain and make available to City all such books
and records and accounts, financial or otherwise, which relate to the
Project and to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Bidder shall provide
City access to its books and records upon five days written notice.
1.42 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.43 INDEPENDENT BIDDER:
The Bidder is an independent Bidder under the Contract. Services
provided by the Bidder shall be by employees of the Bidder and
subject to supervision by the Bidder, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits, purchasing policies
and other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Bidder.
THIS SECTION INTENTIONALLY LEFT BLANK
End of Section
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 10
SECTION 2
SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE OF BID:
The City of Sunny Isles Beach is seeking bids from qualified bidders to provide Motor Coach
Transportation Services on an as-needed basis for various City activities. Services shall be provided
in accordance with the terms, conditions, and specifications contained in this ITB.
2.2 PRE-BID CONFERENCE:
A Pre-Bid Conference will not be held for this ITB.
2.3 CONTRACT TERM AND RENEWALS
The initial contract term shall be two (2) years. The City, at its sole option, may renew the
agreement for three (3) one-year renewal terms.
2.4 RATE AND RATE ADJUSTMENTS
During the initial contract term the hourly rate shall remain firm.
After the initial term, the City may consider price adjustments only if an increase occurs throughout
the local industry, in which case the City will use changes in the latest yearly percentage increase
of the All Urban Consumers Price Index (CPI-U) as published in the Bureau of Labor Statistics, U.S.
Department of Labor, and shall not exceed five percent (5%) or the CPI -U, whichever is lower.
The Vendor shall provide a rate adjustment request no later than ninety (90) days prior to the end
of the then current term. If no adjustment request is received from the Vendor, the Parties agree
that the optional term may be exercised without a rate adjustment. Late rate adjustment requests
will not be considered.
Should there be a change in the State of Florida or Federal Minimum Wage Rates, the Vendor shall
provide a rate change request to the City. Rate adjustments in this event shall be limited to only
the direct cost of the increase and must be passed -thru directly to the Vendor’s employees. No
administrative or overhead costs of any kind may be added to such increase.
All rate adjustments shall be requested by the Vendor with sufficient supporting documentation to
be considered by the City.
2.5 METHOD OF AWARD
Award shall be made in accordance with Section 1.31 of this ITB, and includes the submittal of
the following:
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 11
a. Contact information to expedite communications between the City and Vendor (tel ephone,
email address, and fax). Must be available 24 hours a day, 7 days a week.
b. Listing of the vehicle communication system in place (e.g., mobile phones or two-way radio
equipment), that allows regular communication with all vehicles providing transportation
services.
c. Listing of the Vendor’s fleet (include Vehicle #, Make, Model, Year, Capacity, Own/Lease).
d. Provide an hourly rate for motor coach transportation services. For estimating purposes , see
Attachment A for the City’s actual use of motor coach services from the past year (number of
trips, motor coaches, hours, and destination descriptions). The City is exempt from all taxes
(Federal, State, and Local). Bid price should not include taxes. Tax Exemption Certificate
may be furnished upon request.
2.6 MULTIPLE AWARDS
The City may award up to two vendors, a primary and secondary. The City will endeavor to
utilize vendors in order of award. The City may also utilize other vendors in the event that
neither the primary nor secondary (if any) Vendor is able to be in compliance with any contract
or delivery requirement.
2.7 BID BOND & PERFORMANCE BOND
Intentionally Omitted
2.8 DELIVERY
Intentionally Omitted
2.9 INSURANCE
2.9.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of Two Million Dollars
($2,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liability policy, without restrictive
endorsements, as filed by the Insurance Services Offic e, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
Premises and Operation;
Independent Contractors;
Products and/or Completed Operations Hazard;
Broad Form Property Damage;
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 12
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.9.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-City ship.
Before starting the Services, the Bidder will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written notice
has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
2.9.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Hundred
Thousand and 00/100 dollars ($100,000.00) per accident. Bidder agrees to be responsible
for the employment, conduct and control of its employees and for any injury sustained by
such employees in the course of their employment
2.9.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall be responsible for
securing other acceptable insurance to provide the coverage specified in thi s section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Bidder and must be approved by the City. At the option of the City, either the Bidder shall
eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form
satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST
APPEAR ON EACH CERTIFICATE OF INSURANCE.
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 13
2.10 RESPONSIBILITY OF VENDOR & BACKGROUND CHECKS
The Vendor shall be responsible for hiring the necessary personnel to conduct the daily operation
of the services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilities act (“ADA”), unem ployment
compensation, and workers’ compensation.
The Vendor and all personnel employed by them shall be required, at their sole cost and
expense, to pass a criminal background check prior to award of the contract, and every renewal
term. The Criminal background check shall consist of a Florida Department of law Enforcement
("FDLE") Florida Crime Information Center National Crime Information Center ("FCIC/NCIC")
criminal records check. Any employee not meeting this requirement will not be permitted to work
under this Agreement.
2.11 MONTHLY INVOICES PAYMENTS
Invoices shall be provided in accordance with Section 1.13 of the General Terms and Conditions.
The City’s payment terms are NET 30 from invoice receipt date. Invoices shall be supported with
detailed trip information and mailed to:
City of Sunny Isles Beach
Cultural & Community Services Department
18115 North Bay Road
Sunny Isles Beach, FL 33106
2.12 RIGHT TO TERMINATE
The City reserves the right to terminate the Agreement without cause at any time, incl uding during
the initial contract term.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 14
SECTION 3
SCOPE OF SERVICES & TECHNICAL SPECIFICATIONS
3.1 SCOPE OF SERVICES
The Vendor shall be available seven days a week to p rovide motor coach transportation services
on an as-needed basis determined by the City.
3.2 SCHEDULE OF SERVICES
The City will provide trip information to the Vendor as the City’s need arises. The Vendor shall
promptly coordinate the trip details with the City’s authorized representative and shall provide a
written order to the City. Upon review and acceptance of the order by the City, the Vendor is
authorized to provide such services. All orders provided to the City shall not include any Vendor
terms or conditions. All services under this Agreement shall be provided in strict accordance with
and subject to the terms and conditions specified in this ITB.
3.3 MOTOR COACH REQUIREMENTS, STANDARDS AND INSPECTION
In addition to the requirements of Section 1.33 of the General Terms and Conditions, all vehicles
must:
a) Be equipped with a fully functional and operating air conditioning systems that maintains a
comfortable level of coolness throughout each trip . If the air conditioning system is not able
to meet this criteria, the City reserves the right to have the vehic le replaced by the Vendor
within one hour at no cost to the City. The replacement vehicle shall be subject to the same
requirements as all vehicles under this Agreement;
b) Have exterior free of grime, oil, or other substances and free from cracks, breaks, dents and
damaged paint that noticeably detract from the overall appearance of the vehicle;
c) Be clean in the interior and free from torn floor coverings, damaged or broken sea ts, and
protruding sharp edges;
d) Have unobstructed vision on at least three (3) sides of the vehicle;
e) Not have interior leaks of any kind;
f) Be equipped with fully cushioned and reclining seats; and
g) Be equipped with an operating Public Access (PA) system.
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 15
3.4 DRIVER REQUIREMENTS
In addition to the requirements of Section 1.33 of the General Terms and Conditions, Vendor shall
ensure that:
a) All drivers will be neat and clean in their appearance, dress in appropriate attire and wear a
Vendor issued photo identification badge that is visible all the times;
b) All drivers will verbally communicate effectively in English with passengers and staff and do so
in a professional and friendly manner;
c) All drivers do not alter or modify any trips without prior written approval by the City;
d) Drivers comply with procedures and practices in securing passengers, car seats, travel chairs,
crutches, walkers and orthopedic equipment at all times; and
e) Drivers do not use cell phones (talking and texting) while operating the vehicles.
The City reserves the right, at any time, to approve or reject any driver under this Agreement. The
decision of the City regarding qualifications, acceptance or rejection of any driver under this
Agreement shall be final.
3.5 ESCALATION PROCESS
Notwithstanding the City’s right to terminate Vendor’s services pursuant to Section 1.37 of the
General Terms and Conditions, the City may opt to address problems under the following process:
a) The City will contact the Vendor and explain the problem. The Vendor shall explain its position,
provide a course of action that is mutually acceptable, and shall remedy the problem within
twenty-four (24) hours of the notice.
b) If the problem has not been remedied or the City encounters the same problem again, the City
may, at is sole discretion, either work with the Vendor to come to a solution or use the
secondary Vendor. If a solution cannot be mutually agreed to, the City may cancel any
unfulfilled City authorized trips without any cancellation penalties, and fulfill its requirement
needs with the secondary Vendor. Should the primary Vendor remedy the problem to the
City’s satisfaction, the City may request future trip services.
3.6 RECORDS, REPORTS AND DOCUMENTS
In addition to the requirements of Section 1.43 of the General Terms and Conditions, the Vendor
shall maintain records for all services provided to the City which shall include property, personnel,
and financial records as are deemed necessary by the City to assure a proper accounting of funds.
Data items which the Vendor may be required to submit to the City includes, but is not limited to:
a) Vehicle trip origin and destination
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 16
b) Scheduled arrival and leave time
c) Actual arrival and leave time
d) Scheduled hours of service
e) Actual hours of service
f) Ridership per vehicle trip
g) Vehicle number
h) Driver’s name and Chauffeur Registration Number
3.7 UNALLOWABLE BILLING TIME
Travel time costs to the pick-up location and from the drop-off location is the sole responsibility of
the Vendor and is not billable to the City. If the driver arrives later than at the agreed upon time,
the Vendor shall not charge and the City will not pay for that time.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 17
SECTION 4
BID SUBMITTAL INSTRUCTIONS & FORMS
BID DATES & TIMES
Bid Issuance ................................................................. 3/16/16
Questions Due ................................................ 3/22/16 5:00pm
Bid Due & Opening ......................................... 3/30/16 2:30pm
BID PACKET
Bidders must include the following Bid Forms & Affidavits:
Bid Form 1 ................................................................ Bid Cover
Bid Form 2 ...................................... Addenda Acknowledgement
Bid Form 3 .......... Vendor Information/Documents & Hourly Rate
Affidavit............................................................... Non-Collusion
Affidavit...................................................... Public Entity Crimes
Affidavit.............................. Equal Opportunity/Affirmative Action
Affidavit........................................................ Conflict of Interest
Affidavit........................................................ Dispute Disclosure
Affidavit................................................................ Anti-Kickback
BID SUBMITTAL
Submit one original and four (4) copies in a sealed envelope addressed to the City Clerk at:
Attn: City Clerk
City of Sunny Isles Beach
18070 Collins Ave., 4th Floor
Sunny Isles Beach, FL 33160
The sealed envelope must clearly state:
IMPORTANT, BID ENCLOSED
Bid No. 16-03-01
MOTOR COACH TRANSPORTATION SERVICES
OPENING DATE AND TIME: Wednesday, 03/30/16 at 2:30 PM
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 18
BID FORM 1
BID COVER
Bid Title: MOTOR COACH TRANSPORTATION SERVICES
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions
to Bidders. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder
agrees to sign and submit the Agreement with other documents required by the Bidding Requirements
within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
The Bidder has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Bidder has not
directly or indirectly induced or solicited any other Bidder to submit a false or sham
Bid; the Bidder has not solicited or induced any person, firm or corporation to
refrain from Bidding; and Bidder has not sought by collusion to obtain for itself
any advantage over any other Bidders or over the City.
Exact Legal Company Name: __________________________________________
Business Name (dba), if any: __________________________________________
Street Address: ______________________________________________________
Mailing Address (if different): ____________________________________________
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 19
Telephone No.: ______________________________________________________
Fax No.: ___________________________________________________________
Email Address: ______________________________________________________
FEIN No.: __________________________________________________________
*By signing this document the bidder agrees to all Terms
Authorized Signature: ________________________________________________
Print Name: ________________________________________________________
Title: ______________________________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
BIDDER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 20
BID FORM 2
ADDENDA ACKNOWLEDGEMENT
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
COMPANY NAME: _____________________________________________________________________
AUTHORIZED SIGNATURE: _______________________________ DATE: _______________________
TITLE OF OFFICER: ______________________________________
City of Sunny Isles Beach | Invitation to Bid No. 16-03-01 21
BID FORM 3
VENDOR REQUIRED INFORMATION & DOCUMENTS
Section Summarized Requirement Initial to indicate completed
2.5a
Contact Information:
(available 24/7)
Telephone
Email
Fax
_______
2.5b
Vehicle Communication System
(Attach to this page, Bid Form 3)
_______
2.5c
Vendor Fleet Listing
(Attach to this page, Bid Form 3)
_______
2.5d
Vendor Hourly Rate
(47-57 Passenger motor coach)
$______________
_______
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
___________________________________ ___________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010 1 of 7
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010 2 of 7
10/1998
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
3 of 7
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010 4 of 7
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2010.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2010.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010 5 of 7
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010 6 of 7
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010 7 of 7
Summer Break
Date # of
Buses Hours # of
Hours Location
Week 1 June 15-19
6/16/2015 2 10:30-3:30 5 CB SMITH PARK / PARADISE COVE
6/17/2015 1 10:30-3:30 5 CB SMITH PARK / PARADISE COVE
6/17/2015 2 10:30-3:30 4 Coconut Cove
6/18/2015 1 10:00-4:00 6 Boomers Boca Raton
6/18/2015 2 11:00-3:30 4.5 Ninja Lounge
6/19/2015 2 11:00-3:00 4 Ninja Lounge
6/18/2015 2 10:30-3:30 4 Miami Seaquarium
6/19/2015 2 11:00-4:00 5 Sparez Bowling
6/19/2015 1 9:30-3:00 4.5 Wow Factory
Week 2 June 22-26
6/23/2015 1 10:00-3:00 5 Planet Airt Sports
6/23/2015 2 10:30-3:30 4 TY Park Castaway Island
6/24/2015 2 10:30-3:30 4 TY Park Castaway Island
6/24/2015 2 9:30-4:00 6.5 Sunrise Paddleboards
6/25/2015 1 9:30-4:00 6.5 Rapids Water Park
6/25/2015 2 9:30-4:00 6.5 Miami Metro Zoo
6/25/2015 2 11:00-3:30 4.5 Sparez Bowling
6/26/2015 2 10:30-3:30 5 Sparez Bowling
6/26/2015 2 10:00-4:00 6 Boomers
6/26/2015 1 12:00-4:00 4 Sparez Bowling
Week 3 June 29-Jul 2
6/30/2015 2 9:30-4:00 6.5 Rapids Water Park
7/2/2015 2 10:30-4:30 6 Florida Marlins Park
6/30/2015 2 9:30-4:00 6.5 Rapids Water Park
7/2/2015 2 10:30-4:30 6 Florida Marlins Park
6/30/2015 2 9:30-4:00 6.5 Rapids Water Park
7/1/2015 2 11:00-3:00 4 Ninja Lounge
7/2/2015 2 10:30-4:00 5.5 Florida Marlins Park
6/30/2015 1 12:00-4:30 4.5 Ninja Lounge
7/2/2015 1 9:30-2:00 4.5 Off the Wall
Week 4 July 6-10
7/7/2015 2 11:30-4:00 4.5 Miami Shores Aquatic Center
7/8/2015 2 11:30-4:00 4.5 Miami Shores Aquatic Center
7/8/2015 2 11:00-4:30 5.5 Dave & Busters
7/9/2015 1 9:30-4:00 6.5 Blue Moon Kayaking
7/9/2015 2 9:30-4:00 6.5 Lion Country Safari
7/9/2015 2 10:30-3:30 5 Painting w/ A Twist
7/10/2015 2 9:30-4:00 6.5 Lion Country Safari
7/10/2015 2 10:30-3:30 5 American Horse Trails
7/10/2015 1 11:00-4:00 5 Boomers
Week 5 July 13-17
7/14/2015 1 10:00-3:00 5 Planet Air Sports
7/16/2015 1 9:30-4:00 6.5 Rapids Water Park
ATTACHMENT A
7/16/2015 Sparez Bowling
7/14/2015 2 10:30-3:30 5 Coconut Cove
7/16/2015 2 10:00-3:00 5 Planet Air Sports
7/15/2015 2 10:30-3:30 5 Coconut Cove
7/17/2015 2 10:00-3:00 5 Planet Air Sports
7/15/2015 2 9:30-3:00 5.5 Blue Moon Kayaking
7/16/2015 2 10:30-3:30 5 IMAX
7/17/2015 2 10:30-3:30 +Incredible Ice Skating
7/17/2015 1 9:30-3:00 +Funderdome
Week 6 July 20-24
7/21/2015 2 10:30-3:30 5 TY Park Castaway Island
7/22/2015 2 10:30-3:30 5 Venetian Pool
7/22/2015 2 10:30-3:30 5 TY Park Castaway Island
7/23/2015 2 10:30-3:30 5 OFF THE WALL
7/23/2015 2 10:00-4:00 6.5 Broward Ski (CB CMITH PARK)
7/24/2015 2 10:30-3:30 5 Sparez Bowling
7/24/2015 2 10:30-3:30 5 OFF THE WALL
7/24/2015 1 11:30-4:00 4.5 Planet Air Sports
Week 7 July 27-31
7/28/2015 2 11:30-4:00 4.5 CB SMITH PARK / PARADISE COVE
7/29/2015 2 10:00-4:00 6.5 Sunrise Paddleboards
7/29/2015 2 11:30-4:00 4.5 CB SMITH PARK / PARADISE COVE
7/30/2015 2 10:30-3:30 5 Boomers
7/30/2015 1 10:00-4:00 5.5 Sunrise Paddleboards
7/30/2015 2 10:30-3:30 5 X-Treme Rock Wall
7/31/2015 2 11:00-3:00 4 Ninja Lounge
7/31/2015 2 10:30-3:30 5 Boomers
7/31/2015 1 11:30-4:00 5 X-Treme Rock Climb
Week 8 August 3-7
8/4/2015 2 10:00-4:00 5 Calypso Bay
8/4/2015 1 10:00-3:00 5 Planet Air Sports
8/5/2015 2 9:30-3:00 5.5 Blue Moon Kayaking
8/5/2015 2 10:30-3:30 5 Calypso Bay
8/6/2015 2 9:30-4:00 6.5 Funderdome
8/6/2015 1 9:30-4:00 6.5 Rapids Water Park
8/6/2015 2 9:30-4:00 6.5 Rapids Water Park
8/7/2015 2 9:30-4:00 6.5 Dave & Busters
8/7/2015 2 9:30-4:00 6.5 Funderdome
8/7/2015 1 11:00-4:00 5 Sky Zone
Week 9 August 10-14
8/11/2015 2 10:30-3:30 5 TY Park Castaway Island
8/12/2015 2 10:30-3:30 5 TY Park Castaway Island
8/13/2015 2 10:30-3:30 5 Sparez Bowling
8/14/2015 2 10:00-4:00 6 Sparez Bowling
8/14/2015 1 9:30-3:00 4 Lazer Quest
Week 10 August 17-21
8/21/2015 1 11:00-4:00 5 Off the Wall
Winter Break and Spring Break
Date # of
Buses Hours # of
Hours Location
Week 1 Dec 21-24
12/22/2015 2 12:15PM-4:45PM 4.5 Sparez Bowling, Davie
12/23/2015 2 11:15AM-4:15PM 5 Dave & Busters, Hollywood
Week 2 Dec 28 - 31
12/29/2015 2 9:15AM-4:30PM 7.25 Museum of Discovery & Science, Ft. Lauderdale
12/30/2015 2 10:30AM-3:45PM 5.25 Planet Air, Pompano Beach
March 21 - 25
3/22/2016 2 9:30- 4pm 6.5 hours Zoo Miami
3/24/2016 2 10am - 3pm 5 hours Sparez Bowling, Davie
3/25/2016 1 11:30am-3pm 3.5 hours Sparez Bowling, Davie
Winter Break Camp
Winter Break Camp
Spring Break Camp