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HomeMy WebLinkAboutTimeClock Plus • • • • • • • • i 1 + 10- e . 1 • REQU'E T FOR PROPOSAL No. 16-04-03 • • E i i ployee Time e and Attendance • • • NNY IS ;---_ F • oMHS ; 1 2616 ti len I t_. • •• v P T 99 Q �P yP ? * F1.09'\ • C, y OF SUN P� • • • • • • • Submitted: May 11, 2016, 2:30 p.m. • • • • • • g * co= • • TumeCDock POm ® • a better sense of time. • • • • • • • • • _ 10 cr, tr. • TimeClock PDus7 • a better sense of time • May 11,2016 Data Management.Inc. • 1 TimeClock Drive Jane Hines,MMC City Clerk San Angelo.Tx 76904 • City of Sunny Isles Beach • Sunny Isles Beach Government Center 18070 Collins Avenue • Sunny Isles Beach,Florida 33160 ® RE: Request for Proposal No. 16-04-03,Employee Time and Attendance System • • Ms.Hines. • Thank you for the opportunity to respond to this Request for Proposal and introduce TimeClock Plus as a potential • solution for your needs. • Currently,TimeClock Plus provides a time and attendance solution to thousands of active customers.Based on our extensive experience serving the timekeeping needs of almost 2,000 government agencies.we are confident we can • provide a solution to best meet the needs of the City of Sunny Isles Beach in its desire for more accurate,detailed, • and reliable timekeeping information. • Our roots as a small business keep us well aware of the needs and concerns of today's administrators,and our commitment to an ever-increasing presence in the enterprise market guides our vision for new growth.Our inherent understanding of the government labor force will help us to assist you to operate in the most efficient manner • possible. • TimeClock Plus v7 provides real-time accountability of time worked with accurate and automated reporting of • hours.leave.and schedule information.TimeClock Plus allows for detailed employee self-service functionality from a powerful web-centric browser environment,providing the City with the flexibility of deploying the user interface • where desired without local client installs.TimeClock Plus offers bi-directional integration with over 300 payroll and • accounting solutions,allowing flexibility with your other HRIS and ERP systems. • Finally,the successful deployment of a time and labor management solution relies greatly on the effectiveness of the implementation process.TimeClock Plus'Go Live Services are built on proven best practices designed to ensure a smooth and effective transition to TimeClock Plus.We will be with you every step of the way,offering support and • guidance to get you off on the right foot. • Should you have any questions about our response or require further information,do not hesitate to contact me directly. We look forward to hearing from you again soon. • • Sincerely, • • • Ernie R.Nabors Robert W.Lindsey • Chief Operations Officer Regional Sales Manager-Southeast US and South Texas 800-749-8463 800-749-8463 ext.7625 • ernie.nabors@timeclockplus.com robert.lindsey@timeclockplus.com • • • • • • • Table Cg Contents • • • • Cover Letter • 1. Technical Qualifications • 2. Proposal Submittal Form • 3. Attachment A, Hardware & Software Requirements • 4. Attachment B, Similar Implementations • 5. Attachment C, Company Profile and Time & Attendance System Details • 6. Attachment D, Proposed Training and Technical Support Details • 7. Attachment E, Proposed Maintenance & Support Agreement • 8. Affidavits &Required Information • • a. Non-Collusion Affidavit b. Public Entity Crimes • c. Equal Opportunity/Affirmative Action • d. Conflict of Interest • e. Dispute Disclosure • f. Anti-Kickback • g. Certificate of Insurance • 9. Acknowledgement of Addenda • • 10. Deviations to Terms & Conditions • • • • • • • • • • O • O +Al" • TimeClock Plus° a better sense of time. • • • • • • • • • • • • • • • • • • • O • • • • • • • • • • • • • • • • • • • • • • TimeClock Plus° a better cense of time.. • • • • S� o o l � • • Technical Qualifications 0 • Vendor Profile • DMI is a privately-held corporation with 167 employees. Established in San Angelo.Texas by President Jorge Ellis in 1988.DMI began the development of TimeClock Plus soon after,which was first marketed primarily to • small businesses.Ellis'consumer-oriented marketing approach of first listening to.and then implementing • client requests to meet their needs quickly made TimeClock Plus one of the most popular and most powerful solutions available for both Small Business and Enterprise level organizations.Our mission of designing, • developing,and marketing our high-quality TimeClock Plus time and attendance solutions helps employers • manage,control,and report employee labor in real-time,rather than allowing the capture of flawed employee • data to be delivered later. • The winner of several awards since 2000,DMI is a recognized leader in time and attendance and employee • labor management technology.Our company's success is a result of its long-range commitment to the development of high quality,world-class applications,and our consistent mindset of morally-sound business • practices.We have over a quarter century of experience in designing the time and attendance solutions that • fit your needs,and we're not done yet.From a wide variety of customization options,to allowing easy access to tracked time.TimeClock Plus allows you to track time,save money,and prevent stressful attendance ® management issues. • • We have experienced continued growth in the public sector for our TimeClock Plus workforce labor solutions and have a unique ability to meet the special needs of government and school district timekeeping. • Established organizations all over the country are realizing the unnecessary costs associated with antiquated • punch clocks and handwritten time sheets. Today's administrators require real-time data in order to make critical labor decisions,a function that can only be provided by a software based time and attendance • solution. • TimeClock Plus is a 100%web-based solution offered either on premise or in the cloud to fit your needs and • budget: • • TimeClock Plus Client-Hosted Software: TimeClock Plus perpetually-licensed software is hosted on the • user's own infrastructure,giving your company complete control over deployment,access restrictions,and configurations between software and hardware. An on premise implementation of TimeClock Plus allows • users and employees alike the ability to access critical information,clock in and out, and request time off from a browser-based environment that eliminates the need for local client installs. • • TimeClock Plus OnDemand Software as a Service (SaaS): Managing employees through the internet is • simple and easy with the OnDemand Software as a Service from TimeClock Plus. Utilizing the robust Web • Edition, it will provide users with all the functionality of an enterprise product, without having to utilize your company's servers and infrastructure. • Our time and attendance solution offers: • Paperless and automated time and attendance • • FLSA Compliance • • ACA Compliance • • Payroll Integration • Leave Approval Processes • • Project Tracking • Robust Reporting Functionality Mobile solutions for remote and field-based employees • v ► • � ■ • a j op. • TimeClock Flus® a better sense o.time.. 0 • • • • • Why TimeClock Plus? • Our goal is to provide our clients with the very best quality product and with the very best service. We can • provide you with the best value because we are fanatical about what we do,and our TimeClock Plus v7 is the most flexible,fast,and friendly time and attendance solution available. • • Fanatical \•% TimeClock Plus has been helping organizations of all sizes automate their workforce management • V needs since 1988.For almost three decades,the same leadership team at TimeClock Plus has held • true to the vision of creating the most powerful time and attendance products in the market today • with the best value to the client.And the team does it with fanatical dedication.That combination of fanaticism,excellence,and ethics has permeated through the entire company. More than 60,000 customers • worldwide trust their time and attendance needs to TimeClock Plus and the client feedback shows why • TimeClock Plus has an outstanding reputation. • Fast • �j When it comes to performance. few browser-based products measure up to the speed of /// TimeClock Plus.Innovative web design methods are incorporated into TimeClock Plus to offer the • fastest time and attendance product in the market. Our development staff is constantly • refactoring the code.That means that our development staff continually takes the existing code and works to • improve functionality. TimeClock Plus is a lightweight, ultra-responsive and dynamic solution that rivals the • speed of any client-server application. • Friendly • Ec) Web design provides the ultimate customizability. When it comes to designing a web-based application, there are no rules.A window does not have to be a square shape. In web design,you • are only limited by your imagination. And since anything goes, you want to make sure there is • extensive thought into the design.TimeClock Plus researched all the UX/UI (user experience/user interface) techniques with one goal in mind - to create the most approachable and friendly interface.With v7,you'll see • organized options, soft colors, and plenty of clean, open space. This is because we know you'll be using this • solution all day and we know that being easy on the eye makes your job easier. • a Flexible • From an end-user perspective, flexibility means you want to be able to use it anytime and • anywhere.You want to be able to customize it,to personalize it,to be able to prioritize the features and information you want when you want it. TimeClock Plus v7 is the most flexible time and • attendance solution on the market. From defining user permissions to customized dashboard widgets,v7 will • without a doubt, provide you with the very best flexibility which ultimately means you manage what matters • most to you. • A Better Sense of Time • We are Data Management Incorporated. Most of our clients and friends refer to us by the product we make, TimeClock Plus. We're proud of our company, our product and our people. We are grateful for the • opportunities that have come our way and strive to provide to you the best time and attendance solutions • available. • • •• ®� ^ , 2 • TimeClock Plus° a better sense of time..0 • • • Zoo o ° , • • Key Personnel • • • Robert Lindsey Southeast US&South Texas Regional Sales Manager • 800-749-8463 ext.7625 • robert.lindsey@timeclockplus.com • Rob specializes in municipal time and attendance solutions for the Southeastern United States. • Rob has seven years of experience working with K-12,Higher Education,and municipal government • organizations with TimeClock Plus. • Trey Watts • Director of Sales, Public Sector 800-749-8463 • 325-223-9104(fax) • trey.watts@timeclockplus.com • Trey has 20 years of experience working in the public sector as an educator and has been involved • with a number of municipal implementations of TimeClock Plus. • Zach Orzech • Customer Engagement Manager • 800-749-8463 ext.7542 zach.orzech@timeclockplus.com • • Zach has been with TimeClock Plus for 11 years and has personally completed dozens of • implementations for the public sector.Zach will serve as the interim project manager for this implementation. • • Jeremy Kahl Assistant Director of Technical Services • 800-749-8463 • 325-223-9104(fax) ® jeremy.kahl@timeclockplus.com • Jeremy is the executive lead for all Professional Services implementations of TimeClock Plus. • • • • • • • • • • • gan+ v ^ A 3 • TimeClock Plus0 a better sense of time.• • • • a, Proposal Submittal araos • • • • • • • • 0 • • • • • 0 • • 0 • • • • • • • • • • • • to • • • • • • • TimeClock PIus® a better sense o`time.. • • O • • • • Section 5 • PROPOSAL SUBMITTAL FORM The undersigned Proposer agrees, if this Proposal is accepted, to enter into an agreement with the • City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the • Contract Documents for the Contract Price and within the Contract Time indicated in this Proposal and in accordance with the terms and conditions of the Contract Documents. • The Proposer accepts all of the terms and conditions of the Request for Proposal. This Proposal will • remain subject to acceptance for 90 days after the day of Proposal opening. The Proposers agrees to • sign and submit the Agreement with the other documents required by the RFP within ten days after the date of the • City's Notice of Award. • In submitting this package, the Proposer represents: • The Proposer acknowledges the City has the right to reject any or all Proposals, to accept • any Proposal, and to waive any informality or irregularity in the Proposals received. • • The Proposer has familiarized himself/herself with the nature and extent of the ® The Documents, Work, locality, and all local conditions and law and regulations that in any manner may affect cost, progress, performance, or • furnishing of the Work. • • The Proposer shall guarantee all of the Work performed under this Agreement to be done in accordnce with the RFP specifications and related documents ® including the established schedule for implementation. The Proposer shall obtain and maintain proper insurances and furnish proof of ® insurance. • • • This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any • agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to • submit a false or sham package; the Proposer has not solicited or induced any person, firm or corporation to refrain from submitting a proposal;; and Proposer • has not sought by collusion to obtain for itself any advantage over any other • Proposers or over the City. • Proposed Time and Attendance System must be able to work effectively across a wide area network. • Included: X Not Included: • Comments: TimeClock Plus works across LAN/WAN. • Proposed Time and Attendance System must have an automated interface with our financial and • payroll software, Edmunds MCSJ (in a Microsoft SQL Server Database Environment) — import/export functionality (see 3.3.1, 3.3.2). • Included: X Not Included: • Comments: TimeClock Plus takes the next logical step in automating the process of • completing payroll by allowing management to transfer hours directly to Edmunds.We have created a specialized PIM (Payroll Interface Modules)group dedicated to the • • • • • i • development,testing,deployment and support of interfaces between TimeClock Plus and ® third party applications for payroll,HR,ERP,and others. At the end of each pay period, • TimeClock Plus will create a file which your payroll software will import to place the files directly into the fields in your payroll software. The Time and Attendance system should be a scalable"off-the-shelf' stand-alone software package or hosted subscription, offering detailed, user-defined reporting and information filtering. • • Included: X Not Included: • Comments: TimeClock Plus is a commercial off the shelf product that requires no special or custom programming.Configuration wizards will take administrators through step-by- ® step screen in order to set up employees,schedules,accruals,holidays,etc.We offer the most flexible time and attendance solution on the market. With TimeClock Plus,you will ® be able to see all of your most important labor and attendance information on a single ® screen.With Professional Edition,you can create your own widgets for approaching ® overtime,absences,tardies,missed punches,birthdays,anniversaries,time off requests, and more. • ® We also offer over 40+customizable reports to fit your needs. ® Final bid pricing includes the creation of all required activity, department, group, labor, pay and/or • work rules or codes necessary to duplicate the City's existing Time and Attendance System. ® Included: X Not Included: _ ® Comments:TimeClock Plus is completely configurable.Authorized users,typically administrators of the system,will be able to intuitively configure pay rules and work ® rules within the TimeClock Manager module.Here,administrators create and manage ® each employee with associated job codes,pay rules,and organizational settings. • The system must have the capability of entering/capturing/tracking/viewing employee hours and overtime in real-time (3.3.10), with a detailed audit trail (3.3.3) for management and audit ® purposes. • • Included: X Not Included: ® Comments: All actions in TimeClock Plus are recorded in real time. Managers will be able ® to view all of the most important labor and attendance information on a single screen. With the TimeClock Plus Dashboard, managers can create their own widgets for ® actionable items such as approaching overtime,absences,tardies,missed punches, ® birthdays,anniversaries,time off requests,and more.TimeClock Plus also offers an Employee Status Monitor showing who has checked into their respective departments in up-to-the-second detail,at any time during the pay period.Managers using the ® Employee Status list are restricted to viewing only those employees assigned by the TimeClock Plus administrator. • ® A comprehensive audit log is kept of all records including any changes to job codes,pay ® rates,accruals,etc. • • • • ® The system must have the capability for viewing employee information by employee (i.e. leave • balances, time entry, schedules, etc.)from both a computer or from an application (for • IPads/smartphones)(3.3.10). • Included: X Not Included: • Comments: Users in TimeClock Plus can view accrual balances,pending leave requests, and schedules via self-service options at time collection devices,mobile,or via the web. • • The system must have the capability for entering employee information by employee (i.e. time off requests, time entry) from both a computer or remotely from an application or website (for • IPads/smartphones)(3.3.10). • • Included: X Not Included: • Comments: Users in TimeClock Plus can request time off,clock in/out,go on break, • change job code,etc.via self-service options at time collection devices,mobile,or via the web. • • The system must be able to track and allow time usage/entry for multiple types of job/pay codes (3.3.6) and multiple types of leave —vacation, sick, compensatory, floating holiday, administrative, • etc- (accrued in ERP system, imported to T&A) • • Included: X Not Included: ® Comments: Administrators can set up an unlimited number of job codes,pay codes and • leave codes per individual employee, per employee group,and/or globally for the company. • • TimeClock Plus offers validation against accrual balances for every accrual transaction • and displays errors for transactions that violate a variety of configurable rules,including negative accrual balances. Accrual caps and resets are fully customizable. • The system must allow multiple approval levels (3.3.4); system must allow supervisor to assign ® temporary timekeeping responsibility to another employee/supervisor. • ® Included: X Not Included: • Comments:TimeClock Plus allows for multiple approvers and multiple levels of approval. • The system must be capable of restricting supervisor access to a specific group of assigned ® employees; supervisor should be able to correct a timesheet for any employee within their • assigned area of responsibility,with notes of explanation for the change (3.3.5). • Included: X Not Included: • Comments: Employees are assigned to individual users or to user roles. Only users with • access to a specific employee will be able to see and/or edit time sheets for the specific • employee. • • • • e • • • • The system must allow supervisors to review and approve each individual timesheet. The City • prefers not to have"mass" approvals (if in system, can it be blocked?)— review and individual • approval is desired. • Included: X Not Included: • • Comments: Employees, managers,and other parties can verify that the employees'hours are correct via the Individual,Manager,and Other approval levels.Any other employee • exceptions can also be approved/unapproved,and these can optionally be set as a • requirement before running a payroll export or closing the week. • The system must allow for programming of adequate "payroll rules" to enforce standard • timekeeping, shift and pay policies. • Included: X Not Included: Comments: TimeClock Plus can support different pay rules for each job code assigned to • an employee. • The system should have employee scheduling functionality (3.3.7), along with citywide holiday scheduling (i.e. the calendar of holidays should be programmable by employee group (full-time, • part-time)to prevent incorrect time entry by employees). • Included: X Not Included: • • Comments:TimeClock Scheduler is a distinct component of the TimeClock Plus system that allows managers to schedule their employees,oversee staffing requirements,and • plan in advance for any break or vacation time. • • � _.__ • rca .::=0 — ,._ -- • MANAGE SCHEDULE "".. • A"' • - .. " °ISI -mm • ";.v... • • _ . �._ • ti _ — _ _... _ a,-. _ fl._ _ n_. _ —'a _ m_ _ • - __ -- .a . -__-_ - ., _ _- .s --- .. • • The system should have the capability to retain data for inactive or terminated • employees/volunteers; it should not limit access to employee time sheet historical data, but should • prevent data changes to closed/paid periods which have been exported to the ERP and finalized. • Included: X Not Included: • Comments: Terminated or inactive employees remain in the system,however they are • "hidden"for filtering and reporting purposes. • 0 • • • • • TimeClock Plus self service allows users with the proper permissions to view historical • time sheets. • The system must provide the ability to export all reports and data to multiple formats (Microsoft • Excel .xls (mandatory), Adobe .pdf, Text .txt) • • Included: X Not Included: S The system must provide a reporting functionality that will contain a useful number of standard reports, and the ability to generate those reports through multiple criteria filters; it is desired that • the system contain a query tool for custom queries and reports. • Included: X Not Included: • • Comments: With more than 40+user configurable reports,TimeClock Plus makes time and attendance information readily available.A comprehensive selection of reports is • easily available on-screen or in hardcopy. Reports may be compiled according to pre-set • time periods,inputting specific date ranges,and criteria filters.TimeClock Plus generates • accurate pay period reports,regardless if you pay weekly, bi-weekly,or semi-monthly. • The system must provide adequate security to restrict employee, supervisor access (3.3.5) • appropriately to their respective information and/or assigned employees; must allow for quick security changes when employees terminate to prevent access. Describe your system security • capabilities. • Included: X Not Included: • • Comments: As soon as an employee has a termination date entered into the system,the employee will be unable to log in and perform clock operations. • • ❑ Attachment A, Hardware & Software Requirements, completed and enclosed • 0 Attachment B, Examples of Similar Implementations, enclosed ❑ Attachment C, Company Profile and Time & Attendance System Details, included and • enclosed • 0 Attachment D, Training and Technical Support Details, included and enclosed ® ❑ Attachment E, Maintenance and Support Agreement, included and enclosed • Non-hosted software option 0 : • All required software, installation/configuration and support services etc. and in general all work • required for the proper installation and maintenance of a new Time and Attendance System, which will fully integrate with the City's Edmunds/MCSJ program will be provided at the following guaranteed • maximum bid prices: • • All T&A system software installation/configuration services, Edmunds/MCSJ $ 28,985.00 integration and year one support on a guaranteed maximum bid price of: • All required system training for up to 60 T&A system users as well as 3 IT $4,800.00 • department staff will be provided at a guaranteed maximum bid price of: All required data conversion services to convert historical data in existing • Stromberg system to either a historical database with read access or migrate $ 3,375.00 • data into new T&A system • • • • • • ® Total Year One purchase cost of proposed Time and Attendance system $ 37,160.00 • Year Two Annual Cost for Support/Upgrade/Maintenance Services $4,222.00 • Year Three Annual Cost for Support/Upgrade/Maintenance Services $4,222.00 Other Costs, if any (please provide details) S • • • • Hosted/cloud-based subscription option: 0 • All T&A system setup/configuration services, Edmunds/MCSJ integration on a $ 7,875.00 ® guaranteed maximum bid price of: • All required system training for up to 60 T&A system users as well as 3 IT $4.800.00 • department staff will be provided at a guaranteed maximum bid price of: All required data conversion services to convert historical data in existing • Stromberg system to either a historical database with read access or migrate $3.375.00 • data into new T&A system • Year One Per Employee Per Month cost of subscription (300 Users/12 months) $ 16,038.00 • Total Year One cost of proposed Time and Attendance system $28,985.00 • $32,088.00 Year Two Per Employee Per Month cost of subscription (300 Users/12 months) • Year Three Per Employee Per Month cost of subscription (300 Users/12 $ 9,000.00 months) ® Other Costs, if any (please provide details) S • • • • ® Hardware: ❑ • RDT Touch 400 (per unit) $ 1.649.00 • Touch screen pin entry with offline mode RDT Touch 400 Mag (per unit) $ 1,799.00 • Touch screen magnetic card reader with offline mode • RDT Touch 400 Bar Code (per unit) $ 1,949.00 Touch screen bar code card reader with offline mode • RDT Touch 400 HID Proximity $2.249.00 Touch screen proximity reader with offline mode • BIO RDT Touch 400 $ 2,449.00 • Touch screen biometric fingerprint reader with offline mode GT 400/200 Series Hand Scanner $3,500.00 • Industrial grade hand scanner with offline mode TelClock—8 Port $7,640.00 ® TelClock Phone-in appliance • • Base model time clock is Ethernet connectivity: however, Power Over Ethernet (add • $280.00/unit)and Wireless(add $100.00/unit)are also options. • • • IP--- . CITY OF SUNNY ISLES BEACH . 18070 Collins Avenue • Sunny Isles Beach, Florida 33160 (..417;....-C 1St'', i . 305.947.0606 , • wwxsib�net � • • Ctn. 01 SUM P" I Z I hereby agree to substantially complete the implementation of either option bid above in accordance with the timeline provided,with a GO-LIVE DATE no later than January 1, 2017. I I The undersigned certifies under penalties of perjury that this submission has been made in good faith and ® without collusion or fraud with any other person. In submitting this proposal, the Vendor agrees that no I person acting for or employed by the City, has a direct or indirect financial interest in the proposal or in any 4 portion of the profits,which may be derived there from. As used in this certification,the word'person'shall ® mean any natural person,business,partnership,corporation,union,committee,club,or other organization, T entity or group of individuals. The undersigned further certifies that he/she is a representative of the Vendor ® duly authorized to bind the Vendor to the terms' and conditions of this proposal. • Al IUExact Legal Company Name: M rtf jt 14yl7 in f Ai r ®i T Business Name(dba), if any:Ti nieQ1 Oct_ P Lt. ® Street Address: 1 TI r>..c. Clock- Ot.itJL- I ® Mailing Address(it different): i Telephone No.: 32-5- 22.3-951 O ® FaxNo.: 32-5"- 7--7.. 3- 9i0 µ ® Email Address: erfte,.N 400rsp elt�, .docr_p1�,s_cc„ -. 0 FEIN No.: —I5— -7-2-'-f 5ca ®a *By signing this document the bidder agrees to all Terms i ® /�� ® Authorized Signature: C_ aPrint Name: E e-t'l l2 R.. Nabors ® Title: (Inc) THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO ® BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE a INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY ® PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. • • City of Sunny Isles Beach !Request for Proposal No. 16-04-03 27 • • • • Attac , •+ - • Hardwared Software Requirements • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • v I 1 ■ .Oo, • TimeClock Pius® a better sense o`time.. 0 • • • • O , . ,r - l a, . - QSoftware Requirements • Hardware & Software Requirements • ® Web Server Minimum Requirements: • Windows Platforms: • • Windows Server 2008 R2 • • Windows Server 2012 • Windows 7 • • Windows 8 • • Windows 10 • -Server operating systems are recommended for high transaction environments. • • Hardware: • 4 core processor or equivalent(minimum 2 gigahertz(GHz) per core)/6 core processor recommended • • 8 gigabytes(GB)of RAM or higher(16 GB or higher recommended for large companies) • • 30 gigabytes(GB)of hard disk space • Broadband Internet:8 Mbps up or higher • • Local intranet: 10 Mbps/100 Mbps/1000 Mbps switch recommended • Software: • • Microsoft.NET4.5 • • Resolution:at least 1024 x 768 • • SSL certificate required (HTTP traffic is supported.but not recommended) • Minimum Client Requirements: • Hardware: • • 1 gigahertz(GHz)processor or equivalent • • 2 gigabytes(GB)of RAM or higher • • Broadband Internet: 5 Mbps download or higher ® Browser: S .• Internet Explorer 10, 11,or newer • Microsoft Edge • • Chrome 25 and above • • Firefox 18 and above • Resolution of at least 1024 x 768. • • Database Server Requirements: • If your organization hosts your database server separately from your application server,the recommended • specifications for the database server are below. • Hardware: • • 4 core processor or equivalent(minimum 2 gigahertz(GHz) per core)/6 core processor recommended • • 8 gigabytes(GB)of RAM or higher(16 GB or higher recommended for large companies) S . Allow 10 gigabyte(GB)of free space on the Database Server/ 100 gigabytes(GB)free space ® recommended • ��+ v A • TimeClock Plus° a better sense of time_ • • • • Attachment 4 Hardware b Software Requirements • • • • Broadband Internet:8 Mbps up or higher • • Local intranet: 10 Mbps/100 Mbps/1000 Mbps switch recommended • Software: • • SQL Server 2008 R2,2012,2014 • Depending on the number of employees and users in your environment, it may benefit your organization to • use a load balanced environment to increase scalability,performance,and availability of the TimeClock Plus application.The number of servers depends on your organization's specific needs,such as throughput and • reliability.Please consult with our TimeClock Plus Professional Services Team to determine if a load balanced • environment would benefit your organization. • • • • 0 • • • • • • • • • • to • • • • • • • • • • Opug 2 • TimeClock Plus° a better sense of tune_ 0 • • • • 4 Attachment aso p - �� - � • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • .Oo, Zit • TimeClock Plus a better sense of time_ • • �® ii • ailp • n • } � L • Similar Implementations ® The Village of Pleasant Prairie ® Pleasant Prairie,Wisconsin Daniel Honore ® 262-948-8926 City of Laurel • Laurel,Maryland ® Kevin Frost 301-725-5300, Ext.310 ® City of Fort Collins Fort Collins,Colorado Jared Soares • 970-221-6271 0 0 0 0 0 0 • o O+ • TimeClock Plus° a better sense of nme. 0 • • • a @J,0,i o vPiofle and Time&A tJ ' .1 d- System D • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • a • aa+ • TimeClocetterk Plus° a bsense o:time.. • 0 0 Profile b b Attendance @_,Riails Details O O Data Management, Inc. / TimeClock Plus® O Data Management Inc.(DMI)develops time and attendance solutions for employee labor tracking,providing solutions that range from enterprise class organizations with tens of thousands of employees,to mid-sized O businesses,all the way down to small businesses with only 5 or 10 employees.Our mission of designing, O developing,and marketing our high-quality TimeClock Plus time and attendance solutions helps employers ® manage,control,and report employee labor in real-time,rather than allowing the capture of flawed employee data to be delivered later. • • The winner of several awards since 2000,DMI is a recognized leader in time and attendance and employee labor management technology.Our company's success is a result of its long-range commitment to the O development of high quality,world-class applications,and our consistent mindset of morally-sound business O practices.We have over a quarter century of experience in designing the time and attendance solutions that fit your needs,and we're not done yet. From a wide variety of customization options,to allowing easy access 0 to tracked time,TimeClock Plus allows you to track time,save money,and prevent stressful attendance O management issues. O We have experienced continued growth in the public sector for our TimeClock Plus workforce labor solutions • and have a unique ability to meet the special needs of government and school district timekeeping. • Established organizations all over the country are realizing the unnecessary costs associated with antiquated punch clocks and handwritten time sheets. Today's administrators require real-time data in order to make ® critical labor decisions,a function that can only be provided by a software based time and attendance • solution. O TimeClock Plus is a 100%web-based solution offered either on premise or in the cloud to fit your needs and • budget: • • TimeClock Plus Client-Hosted Software: TimeClock Plus perpetually-licensed software is hosted on the ® user's own infrastructure,giving your company complete control over deployment,access restrictions, • and configurations between software and hardware. An on premise implementation of TimeClock Plus allows users and employees alike the ability to access critical information.clock in and out,and request 0 time off from a browser-based environment that eliminates the need for local client installs. ® • TimeClock Plus OnDemand Software as a Service(SaaS): Managing employees through the internet is simple and easy with the OnDemand Software as a Service from TimeClock Plus.Utilizing the robust Web O Edition,it will provide users with all the functionality of an enterprise product,without having to utilize • your company's servers and infrastructure. O Our time and attendance solution offers: • Paperless and automated time and attendance ® • FLSA Compliance ® • ACA Compliance • • Payroll Integration • Leave Approval Processes • • Project Tracking 0 • Robust Reporting Functionality • Mobile solutions for remote and field-based employees ® TimeClock Plus° a better sense of time. 0 0 O Attachment a _ i Profile b Time b Attendance Details 0 0 O The TimeClock Plus system is composed of several distinct applications,utilities,and individual features that 0 come together to provide you with the best possible time and attendance solution. 0 • TimeClock Manager is the heart of TimeClock Plus. It allows users to create and modify employee and job O settings,manage hours and accruals,run reports,and oversee the majority of the system-wide company O settings.TimeClock Manager features a user Dashboard with configurable widgets for easy access to information such as pending time-off requests,employee birthdays and work anniversaries.or employees O reaching overtime maximums.etc. 0 wee .. O [e7 0 0=23 o e-_a o AMY DASHBOARD .....,..vv.�. .._ s .r. 0 O p .a.wu<o.«na eo p .wmwrt,.s 3 o C oiv:o,a'vi 54 355 _ ....._ © .�...._. O 't -...a. 0 soon ® 0 uw.ro..eewusLJ •� - ••_•.• om... 0 o --_ 0 cw•name. u p on>... 0 0 A • TimeClock Scheduler is a distinct component of the TimeClock Plus system that allows managers to schedule their employees,oversee staffing requirements.and plan in advance for any break or vacation 0 time. op_G o ro _o_ _ _ _ _... 0 meNAGESCHEDULE .� • . _ o - r..o _Ir l • ........ C1.n... • �^ ® ..-_ • - ._..._ _ y . _ . _ ._,�.... y ._._-.. _ 0 O • ® �o + 2 • TimeClock Plus° a better sense of time.. 0 0 O O Attachment( Company Profile Q Time b Attendance System Details O O 0 • WebClock is the primary interface for employees to enter in their time. Employees can browse to the site O and clock in.clock out,go on break,view hours,or perform any other necessary tasks. 0 O TimeClock.ca.k M„: O O 2/29/2016 02:20:11 PM O O Semi Cream Rio's ISD 1 io iamb*.O Oc•Y ra CIOCKoUT ® LEAVE ON RETURN FROM BRIMMAK O - l000N T00A5100M11 O O O O • Clock Hub and Clock Status are used to control any physical clock devices that needs to connect to the O TimeClock Plus database. • Clock Status allows a user to directly manage RDTg clock settings,as well as those of any legacy clocks ® running from Clock Hubs. O • Clock Hub connects directly to GT-400 hand scanners and legacy 100/200 Series clocks,acts as a go O between for the clock and database,and is typically installed locally at the clock device's location ® While TimeClock Plus already provides plenty of functionality in the core product,additional modules are O available to meet the unique needs of certain organizations: • Auto Transfer Schedule Information Module: works in conjunction to allow users to transfer scheduled O hours within the open week period as hours worked. 0 • Basic Export Module:allows users to export job codes with a specific name or code O • Benefit Status Monitor Module: allows you to create and assign measurement periods for your employees, and keep track of variances in amounts of time.This is helpful in figuring out whether an employee is full O time or part time during a specific period. 0 • Contracts First Module:this is a companion to Employee Contracts which takes hours in a job code that have been applied to a contract and calculates them first. O • Cost Code Split at End Module:allows employees using cost codes to split their cost code usage evenly O when they clock out at the end of the day,or when they change job codes.This is useful if time spent in each cost code needs to be consistent for payroll purposes. O • Daily Overtime Exemption Module:allows you to define a shift or segment length at which point an O employee will no longer be eligible for daily overtime.This is often used to prevent employees from O accidentally receiving too much overtime as the result of a missed punch.The module can be configured by segment or shift. O any.: o n". 3 O TimeClock Plus® a better sense of time_ O O 0 ® af}:411-51-4-43 @, Company Profile Q Time Q Attendance System Details O , O O • Flexible Time of Day module:allows you to set the time of day for your company for a time other than o midnight. For example,if your workday starts with the overnight shift at 10 PM,and your work week runs from Sunday to Saturday,this module would allow you to start your work week on Saturday at 10 PM. O • Floating Pay Period Module:allows you to calculate overtime for a defined period of time. © • Forced Overtime Module:allows you to force segments worked into Overtime 1 or Overtime 2 based on 0 certain days of the week. ® The TimeClock Plus MobileClock app for tablets and smartphones is ideally suited for service and O information technicians,police,fire,and EMS personnel.maintenance staff,delivery personnel and other employees who are on the move and need their time tracked at remote locations. O TimeClock Plus MobileClock is designed to provide employees handheld time and attendance software for use from anywhere within the bounds of their cell provider's supported data plan. This solution gives a O mobile connection to your TimeClock Plus system allowing employees to use their Android or iOS device to O perform clock operations whenever and wherever they need. O Freely distributed through each platform's marketplace - Google Play'"and Apple App Store'.TimeClock O Plus MobileClock eliminates manual timesheets,ensuring accuracy and higher employee productivity. Employees can clock in or out using their mobile device to record punch transactions directly to the live TimeClock Plus database using nothing more than their smartphone. The use of GPS-enabled devices will O also allow administrators to view employee clock operations on an easy-to-view map within the TimeClock Manager software. O O 0 O tnvmss 10223.5 ® V^Mn 015616 M. • uom _....... •. • 0 O .eu.Q. s O 0 0 O e� O+ 4 ® TimeClock Plus® a better sense of time_ 0 0 O ® Att• • - t @to Company Profile Q Time Attendance @3).jeaath Details O TimeClock Plus RDT 400 Touch Clocking Terminals: The o TimeClock Plus RDT 400 Touch is a highly intelligent O S -.- addition to our industry-leading concept of real-time labor _ ® tracking featuring a new touch-screen interface. With tic O Fallback Mode and network monitoring network downtime ®®r? p - f ® causing the disruption of employee time and attendance Q�LaOO . 1- / , tracking is no longer a concern. The RDT 400 boasts �4�00 r` 1/ L (rrr)) 0 optional battery backup(not included in pricing proposal) _ • O and the ability to function in both online and offline modes. so in the event that normal real-time communication 8 between the clock and its host is lost,Fallback Mode allows the clock to temporarily store punches re-establish real- time communication when the network is back up.At that O point,all punches collected will be immediately delivered to the TimeClock Plus database,and those records O will be flagged as offline punches for tracking purposes. The RDT 400 has storage capacity for more than 500.000 punches and is also Power-over-Ethernet connected. O Employee self-service features include: O • Clock in and out of each shift • Go on break during a shift O • Choose/change departments and tasks during a shift • View schedule for this and next period • Receive messages from management o • Request time off and schedule changes 0 • View hours for any pay period Types of RDT clocking terminals available: • Employee PIN entry 0 • Biometric fingerprint o • Barcode badge swipe 0 • Magnetic badge swipe • Proximity badge swipe 0 0 0 0 0 0 0 0 0 O O 0 • r ■ u .O®. 5 O TimeClock Plus° a better sense of time.. 0 O O 0 a Attachment Do Proposed Training andTail,Support Details O O O O O O O O O O O O 6 O • O • O • • • O ® TimeClock PIus® a better sense of time.. 0 0 O Proposed Training and iftaatiNenSupport 0 O Proposed Training and Technical Supprt Details ® Implementation Methodology The following generic implementation methodology demonstrates a timeline which is scheduled for five days O of on-site implementation in a train-the-trainer format. Depending upon the user's preferences and training 0 requirements,this timeline is a guide and may increase or decrease after a detailed needs assessment and evaluation has been performed by our implementation team. Travel days and on-site training for this type of O format have been quoted. 0 Assumptions: All electrical and network connections have already been established for hardware units. Local Network Administrator is available to allow and grant access software as it is installed. Travel arrangements and O Implementation documents have been completed and signed. 0 Pre-Implementation Preparation O Upon bid award or purchase order,we will create the equipment order and schedule shipment: (Please allow 0 two weeks for delivery) An initial implementation kickoff meeting will take place prior to any installation and training services. During O this meeting we will exchange contact information,assign project managers.and develop a project plan based 0 on the required milestones and needs of users. O Weekly status meeting will take place with the project stakeholder to ensure an efficient and thorough O implementation. ® Day 1: Prior to On-site Implementation: 0 • Pre-deployment needs assessment meeting by phone. ® • Define training plan and schedule • Complete Pre-Implementation Questionnaire 0 ® Example On-site Implementation Schedule • Day 1 - Install and configure software on the server.Hang clocks and verify connectivity and functionality. ® Begin installing clients or pushing client installations(not required for web modules). ® • Day 2- Basic training of clocking terminal functions following a train-the-trainer format. • Day 3 - Basic employee training on clocking terminal, PC,and web-based operations. ® • Day 4 - Payroll administration training:Verify setup of pay codes and/or job codes and test payroll O procedures. ® • Day 5 - Intermediate training on the supervisor and management functions of the system. Basic upkeep, reporting.exports,and pay period export procedures. Schedule web-based follow-up training for users. O Sign off on Services Completed Document. O Remote Dedicated Support Service(055)and web-based training This service is typically not to be performed on-site. Web-based training and DSS installation and training is ® provided remotely from our home office. This purpose of this training is to assist in the initial setup of the ® software,to fill in knowledge gaps,and to provide additional training to users once they have become acclimated to the new TimeClock Plus system. Customer support is also available to answer questions that users and employees will have once the system is live and operational. 0 0 • i ® 0 + ® TimeClock Plus® a better sense of time- ® 0 0 O Att. • • •• - ! a Proposed Training ands�Support O TimeClock Plus General Implementation Guideline O Phase I: Pre-Install • Database and Application Server Preparation o Allocate server for TimeClock Plus installation O o Allocate SQL server for database o Verify/Install system requirements for servers 0 • Client Installation Preparation o Identify employees that will need Manager link O o Identify employees that will need WebClock link O o Verify install system requirements • Hardware Installation Preparation O o Identify hardware locations o Verify network drop and power source availability • Software Configuration Preparation 0 o Obtain organizational business rules ® o Obtain Employee data file O o Obtain Job Code data file o Configuration of Employee and Job Code data files for import 0 e Phasell: lnstall • Database and Applications o TimeClock Plus installed on application server o TimeClock Plus database created in SQL o Modules downloaded and installed 0 • Clients ® o Install appropriate TimeClock Plus software on clients Co Test connections between clients and database on server • Hardware O o Mount Remote Data Terminal devices and Train personnel o Configure all IP addresses and connections o Configure clocking terminals(if applicable) o Test connections between Clock Hub and devices(if applicable) 0 Phase III:Configuration Job Code configuration 0 • Employee configuration • Job Code assignments TimeClock Plus defaults o Break types/settings ® o Employee entry settings o Edit hour settings O o WebClock/RDT allowances O o ID search order ® 0 Missed punch settings • Business rules o Approval settings ® o Rounding settings ® O Scheduler settings 0 Miscellaneous settings O v ^ ■ ® � + a ® TimeClock Plus° p a better sense of time. 0 Q Q Att. c s ,i • i Proposed Training • I' Sl Support ® • User List Q • Employee Defaults ® • Templates • Accrual Rules ® • Custom fields ® • TimeClock Scheduler • Module configuration(Contract Hours,Shift Differential,etc.) Q Phase IV:Training ® Manager Workflow: • WebClock/RDT ® o Clock operations 0 o Change job code/cost code ® o Go on break o View options ® o Time-off request © o Missed punch process o Biometric confirmation (if applicable) Q • Individual Hours Q • Group Hours • Exceptions Q • Reports Q • Employee Status ® • Request Manager Payroll Workflow: Q • Group Hours 0 • Exceptions • Reports 0 • Close Week process ® • Payroll module configuration(if applicable) ® • Payroll export/report IT/Technical Workflow: 0 • Database backup/disaster recovery procedures ® • Re-index Data Files • WinRemote configuration ® • RDT Setup ® • Tracing tool ® • Unresolved Punches • Mail server settings Q • Password policy settings ® • Miscellaneous services(if applicable) ® Phase V:Go Live ® • Use TimeClock Plus Parallel with Previous System ® o Employees begin performing clock operations o Monitor and measure against previous system 0 o Run test export/import processes for payroll ® • Identify and perform additional training if needed • Run successful live export/import process for payroll 0 E+ 3 ® TimeClock Plus® a better sense of time_ • • • Qo Proposed 3 b Support Agreement • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • RDA. r . ^ ■ D + O TimeClock Plus° a better sense of lime. • • ® Attachment f,Proposed aildnirs2 a Support L jig• u ti2 • ® Proposed Maintenance and Support Agreement Please refer to our Service Level Agreement immediately following this page. ® Support services are provided from our customer support center located at our corporate office in San • Angelo,Texas.Support hours of operations are Monday through Friday.7:00 am to 7:00 pm Central, ® excluding holidays. Requests for services may be made to TimeClock Plus by phone,live chat,e-mail,and fax. Our support technicians will aid in the resolution of support requests in a timely and professional manner. • We also utilize Virtual On-Site Support.which is a secure web-based remote support option that enables our support professionals to resolve technical issues online through a GoToAssist portal. Upon notification of an incident,we issue an incident number,and the incident number will remain • effective and open until satisfactory resolution of the incident,or three days without client communication,after which the incident number will be closed. O ® Incidents may be escalated to senior technicians and/or to the Special Projects group,the highest ® level of escalation for support. Users of the Special Projects group have access to network and programming expert resources,with Special Project tasks monitored by our executive management ® and department heads. All customer support technicians go through a rigorous six-week training program in order to provide 0 the best user experience for our customers.Technicians continue on-the-job training throughout their ® tenure with TimeClock Plus.Senior technical support staff and specialists typically have two to six years of experience with TimeClock Plus. O • • • v ■ A ® [On ® TimeClock Plus° a better sense of time- ® EUEIB ® TimeClock Plus SERVICE LEVEL AGREEMENT ® TIMECLOCK PLUS ONDEMAND SERVICE LEVEL AGREEMENT ® This Service Level Agreement ("SLA") shall apply to all hosted services provided by TimeClock Plus OnDemand expressly as an exhibit to the Master Services Agreement ("MSA") for each customer User ® ("User"). TimeClock Plus is committed to providing a highly available and secure network to TCP OnDemand Customers. This SLA provides certain rights and remedies in the event that User experiences service interruption as a result of failure of the TimeClock Plus OnDemand infrastructure. ® 1 DEFINITIONS Unless otherwise defined herein, the terms set forth in this Service Level Agreement shall have the same meaning as described in the Data Management, Inc. ("DMI") End User License Agreement For Subscription Based License (the "EULA") a. "Service Level." The measurements upon which the quality of Services is measured. ® b. "Basic Service Level." Unscheduled downtime for TimeClock Plus OnDemand access will not exceed 1 hour during a calendar month which equates to 99.86 percent guaranteed uptime. c. "Downtime." Any period where the Services are not available to the end users, regardless of reason. ® d. "Exempt Downtime." Regularly scheduled website maintenance period. DMI shall give ® at least 5 business days for scheduled website maintenance. e. "Performance Credit." A single Performance Credit shall be one day of subscription fees Q calculated on a monthly basis assuming a 30-day month. Q f. "Unscheduled Downtime." All Downtime that is not Exempt Downtime. g. "Severity 1"- Mission critical system(s) are down and no workaround is immediately Q available. All or a substantial portion of your mission critical data is at a significant risk of loss or corruption. You have had a substantial loss of service. Your business operations ® have been severely disrupted. O h. "Severity 2"- Major functionality is severely impaired. Operations can continue in a © restricted fashion, although long-term productivity might be adversely affected. i. "Severity 3"- Partial, non-critical loss of functionality of the software. Impaired operations O of some components, but allows the user to continue using the software. 0 ® 2. PROCEDURES ® The establishment of Service Levels will be accomplished as follows: O 2.1 Commencement. Service Levels are established as provided herein and will be Q measured starting on the "go live"date (" , 20_") for the Services. Service Level reporting O will be put into effect starting on the "go live" date for the Services. 0 0 0 0 EnEIH ® TimeClock Plus SERVICE LEVEL AGREEMENT ® 2.2 Service Level Changes. The Parties may agree to add, delete or modify Service Levels. All such changes must be mutually agreed to in writing. 0 2.3 Downtime Incident Reporting. User may report Downtime and request Performance Credit through either of two methods: (1) Upon receipt of a written request from User for a prior calendar month requesting information regarding a specific instance of Downtime, DMI will provide User with a related incident report from which User may determine any Downtime. In order to receive a Performance Credit in connection with a particular instance of Downtime listed on such incident report, User must notify DMI within thirty ® (30)days from the time User receives the incident report. ® (2) User may, without requesting an incident report, report Basic Service Level Failures and/or Critical ® Service Level Failures (each as defined below)within thirty (30) days of the Unscheduled Downtime ® that is the subject of the report. DMI will use all information reasonably available to it to validate the report and make a good faith judgment as to whether to issue Performance Credit. Should DMI deny issuance of Performance Credit, User may still request an incident report for the time period in question and may notify DMI of Performance Credit due within thirty(30)days of receipt of such ® incident report. 0 Failure to comply with at least one of these two reporting methods will forfeit User's right to receive a ® Performance Credit for the applicable instance of Downtime. 0 2.4 Excused Failures. Failure to meet Service Levels will not be deemed to be a failure by © DMI if one of the following conditions exist: (i)the failure is mutually agreed not to be the fault of DMI; (ii) the failure of User to carry out relevant obligations causing the failure; (iii)failure of equipment not ® provided by or maintained by DMI or Service Provider; or(iv) Force Majeure Events. O 2.5 Performance Credits. Performance Credits shall accrue due to Basic Service Level ® Failures (defined below)and Critical Service Level Failures (defined below). All Performance Credits are cumulative and issuance of Performance Credits shall not be deemed to waive any other right of User O under the Agreement. O 2.6 Basic Service Level Failure. If, in any given month, DMI fails to meet a Basic Service ® Level (a "Basic Service Level Failure")for the services described herein, DMI shall issue one (1) Performance Credit to User for every hour of Downtime (not to exceed User's normal recurring monthly ® fee), which may, in DMI's sole discretion, either be paid to User in a cash payment to be received within ® thirty(30)days of any such request or be applied to the next billing period's charges. O 3 SERVICE LEVEL METRICS /PROBLEM RESPONSE TIME O In addition to any Service Levels described in detail in the Purchase Order, and unless these Service O Levels are expressly modified in the Purchase Order, the following Service Levels are deemed to be default metrics and will apply to the Agreement. O 3.1 Availability. The Services shall be online and available 99.86 % of the time, excluding Exempt Downtime, as calculated for each calendar month. O 3.2 Incident Response Time. ® • Severity 1 incidents acknowledged in 15 minutes and DMI will begin resolution activities within 1 hour. 0 0 0 0 0 i B 0 GIC TimeClock Plus SERVICE LEVEL AGREEMENT ® • Severity 2 incidents acknowledged in 30 minutes and DMI will begin resolution ® activities within 4 hours. • Severity 3 incidents acknowledged in 60 minutes and DM1 will begin resolution activities within 1 business day. ® MAXIMUM PERFORMANCE CREDITS ® Notwithstanding the foregoing, the aggregate maximum number of Performance Credits to be issued by DMI to User for events that occur in a single calendar month shall not exceed the User's normal monthly • fee. ® 5 NOTICE Notices sent pursuant to the terms of this Service Level Agreement may be sent in writing by e-mail or by • post. Notices sent by post will be deemed given as of: (i)the day of delivery if delivered by hand; (ii)the e day they are delivered by an internationally recognized express delivery service(such as Federal Express, UPS or DHL); or (iii)the day they are delivered by certified prepaid mail (return receipt e requested), in each case addressed as set forth below. ® Notices to DMI: Notices to User: • 1 Time Clock Drive [Address] 0 Attn: Ernie Nabors/COO Attn: [ 1 Email: ernie.nabors@timeclockplus.com Email: [ O 6 SUSPENSION If DMI is materially hampered in fully performing hereunder for any reason outside of DMI's reasonable control including without limitation any Force Majeure Event (all of which events are herein called ® "Disability") User may suspend use of the Services and its obligations to make subscription fee payments ® to DMI during the period of such Disability. ® DATA MANAGEMENT, INC. B By: By: ® Name: Name: ® Title: Title: 6 • O 6 0 • • Affidavits b Required • ' Q!! . e • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • a ■ A • TimeClock Plus° a belle,sense o:time- • NON - COLLUSIONAFFIDAVIT �,__ City ofSunny venBeach \� 18070 CollinsCs Avenue •° Sunny Isles Beath,FL 33160 Or .0 '°, run ' Telephone:(305)947-0606 Fax:(305)949-3113 r-wbs STATE OF FLOMDA ! T 1 COUNTY OF `bMGaa.n ) The undersigned being first duly sworn as provided by law,deposes,and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that rt will be relied upon by said County,in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, D...... M ^�^^w r (Name of Corporation,Partnership,Individual,etc.) a, Co./via P .#.J. ,formed under the laws of 1 tc-s (Type of Business) (State) . .be "' m 7 (sae O.....PS.ae.e...etci Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2. nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein,or any officer of the City of Sunny Isles Beach,Florida is directly interested therein. This Bid is genuine and not collusive or a sham;the person,firm or corporation named above in Paragraph 10.2 has not colluded,conspired, connived or agreed directly or indirectly with any proposers or person,firm or corporation, to put in a sham Bid, or that such person,firm or corporation, shall refrain from Bidding, and has not in any manner,directly or indirectly, sought by agreement or collusion, or communication or conference with any person,firm or corporation,to fix the prices of said Bid or Bids of any other proposers;and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2,has directly or indirectly submitted said Bid or the contents thereof,or divulged information or data relative thereto,to any association or to any member or agent thereof. �. r,s C-r—)0 AFFIANT'S NAME AFFIANT'S TITLE 1 C� /� TAKEN,SWORN AND` SUBSCRIBED TO BEFORE ME this `lam day of Mato . kg, Personally Known...Nil or Produced Identification /U1 I Type of identification ® (Affix seal here) • S. '•, J,BEN Gan OT R PUBLIC(nam printed or typed) July 26,2oie My Conunisslan Even• I I • I e O Of GEYSER 28.2010 1 of 7 la t ® NNr „ ® ,. PUBLICENTITYCRIMES i V /2 City of Sunny Isles Beach ® �• 18070 Collins Avenue � I .;-__J--.,.• ,, Sunrry Isles Beach.FL 33180 Telephone:(305)947-0606 Fax:(305)949-3113 ® SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) ® FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES I . PUBLIC ENTITY CRIMES II Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate ® who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a i public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of ® real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or I under a Contract with any public entity, and may not transact business with any public entity in excess ® of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on 5 the convicted vendor list". ® THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER ® OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I ® 11.1. This sworn statement is submitted to City of Sunny Isles Beach I ® by i. /t.E.66i-1 - Co c.) I [prod individual's name and tale] Ifor 1›...."-- nit,— 4e,e..,r —C-+C. ® (print name of entity submitting sworn statement] I whose business address is: I 41) ID I and (if applicable) its Federal Employer Identification number(FEIN) is 7S- 2z+'.5;2 70 . i (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn ® statement: .) ® 11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a O violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the O United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any I public entity or an agency or political subdivision of any other state of the United States and involving I antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. ® 11.3. I understand that "convicted" or"conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a ® finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nob contendere. 11) 11.4. I understand that an"affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: ® a.) predecessor or successor of a person convicted of a public entity crime; or • b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in O the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 0 OECEaeEP 28.2010 2 of 7 • market value under an arm's length agreement, shall be a prime fade case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) ✓ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Signature) de 2. 4,1-Lue, (Printed Name) Goo • (Title) ® t1.Sworn to and subscribed before me this r day of ,A.,. , 20 /6 , by ® (AFFIX NOTARY STA . ' 'a:, • fie Vk J.BETH Maas �-- C°,'"" es Signature: Notary Public—State of tunas • h zs.sote , ) e41-t.Cjtjbs • Print or Type Commissioned Name • Personally Known v OR Produced Identification ® Type of Identification Produced • image 3 of] • EQUALOPPORTUNITY / V • i •(_ u'^ ,= � AFFIRMATIVEACTION City of Sunny Isles Beach „o• Ya. • o• .e-. 18070 Cutins Avenue Sunny Isles Beath,FL 33160 • Telephone:(305)947-0606 Fax(305)949-3113 ® EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT • • The contractors and all subcontractors hereby agree to a commitment to the principles and • practices of equal opportunity in employment and to comply with the letter and spirit of ' federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. • ® Signed: — E,-4 a. /1-40.-3- t ce.. • Title: C o O Firm: D .fr., eh....ye� erfL�. • • Address: / T.•'J/�{.�/J/ G��� J�� e ® 51H e "O , />C. 61` 9' • I • I • I • I • • • • 1 • I • • I • • 0 • • p[Co®ER 28,2010 4 of 7 • • NNr r1 ♦ii V%G 'n CONFLICTOFINTEREST City of Sunny Isles Beach •'^r' 16070 Colica Avenue .0• o•Oo.� Sunny Isles Beach,FL 33160 Telephone:(305)947-0606 Fax:(305)949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids,the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. 4 STATE OF FL-eRt5AT7495 • COUNTY OFTDm Cv'tyn I BEFORE ME, the undersigned authority, personally appeared E Q3v..c.IL.tJobpr$ , who was duly sworn, IP deposes,and states: 4 18.1. lamthe COP of yytir,c, ,,,,,e„�}- A n with a local office in is r .-c An 1 Tq and principal office in 18.2. The above nam dent is submitting a Bid for the Cityof Sunny Isles Beach, Bid No. IL 64-03 described y � ra:.9 h4: as: iLi�a The Affiant has made diligent inquiry and provides the information contained in this ®®® Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has To no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in ® any collusion,or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and •I execution of the Contract for this project. T 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State,or Federal Agency. • 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any • other clients, contracts,or property interests for this project. I 0 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or i• actively seeking an elected position with the City of Sunny Isles Beach. i • 18.61 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City i of Sunny Isles Beach. • 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will • immediately notify the City of Sunny Isles Beach. i t, Za7 s ® Dated is 9 day of /4-c-, ,2640- I ._ a.-.....c /t. /-<4, - Cod 0 AFFIANT Print or Type Name and Title alCa i Sworn to and subscribed before me his• 9•x'1 day of {'Vla �A Personally Known OR LI • Produced Identification ; Type of Identification • • NOTARY PUBLIC STATE OF PLORIDA B T-eyo-S 'in''+ J.BETH class 1 f My Commisabn ® %' July 25.2016 sOtams“,25,2110 5 of 7 • 0 A ♦VN�N. I�j, 0 DISPUTEDISCLOSURE &&''d Ij I �h ;; City of Sunny Isles Beach O -' Sunny Collins Avenue '. ,yo ' ny Isles Beach,FL 33180 " " s.S.sr. Telephone:(305)947-0608 Fax:(305)949-3113 a DISPUTE DISCLOSURE FORM ® Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please 0 0 explain in the space provided, or on a separate sheet attached to this form. 0 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last ® five (5) years? • YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a O contract or job related to the services your firm provides in the regular course of business within the last five (5) O years? ® YES NO ✓ O ® 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of ® business? • YES NO 1� If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary • amounts of extended contract time involved. ® I hereby certify that all statements made are true and agree and understand that any misstatement or ® misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid O for the City of Sunny Isles Beach. •i ^ Firm Date O C /�J_ C- -a_ X. it/.fig-„ - COB O Authorized Signature Print or Type Name and Title O i O O O O O O O O D¢o an 28,2010 6 of 7 O O yoMN L 1J �a%-, ANTI KICKBACK a=Vis, ' i City of Sunny Isles Beach •� /• 18070 Collins Avenue „io.' , Sunny Isles Beach.FL 33160 4' Telephone:(305)947-0606 Fax:(305)949-3113 P ANTI-KICKBACK AFFIDAVIT 10 • O STATE OF ILOR ) I ) COUNTY OFTovek (?j n ) • • I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid i will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a I commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or • I by an officer of the corporation. • By: C/zi C' • Title: ' oCD I • • The foregoing instrument was acknowledgede,<4 before me this day of ® M.> , 20 /6 , by e---,„ .e. /N..Le- [name • of person], as - V.e-s [type of authority], for J ® ...,, M_.,.y� -+ r. .- r . C. [name of party on behalf of whom instrument was • I executed]. I ® AFFIX NOTARY STAMP HERE:• 1 Q,� ,� • ry ublic - State of T a- ers • ate,saes I i,„ . a, My i 13 e-1-i4 C.-605 ® ��!;; y zs,2o1 • Print or Type Commissioned Name O \ ' ® Personally Known v OR Produced Identification • Type of Identification Produced • • I • I • • • • 00:04 2e,2010 7 of 7 • 0 ® ------"S DATAM-1 OP ID: DF • A�R� CERTIFICATE OF LIABILITY INSURANCE DAT` " 0510312016 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS ® CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED S REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to ® the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). • PRODUCER CONTACT NAME: Rodney Floyd Mr. Insurance Agency, Inc. PHONE ® Box 2689 _iu*�No,E.0 325-655-6702 I ,Nol: 325-6i55-2918 San Angelo, TX 76902 ADDRESS: ® Rodney Floyd INSURER(S)AFFORDING COVERAGE I NAIC It INSURER A:Charter Oak Fire Insurance Co. I ® INSURED Data Management, Inc. INSURER B:Traviers Indemnity Co 125658 ® 1 Time Clock Drive San Angelo, TX 76904 INSURER c:Farmington Casualty Co INSURER D:Travelers Property&Casualty I O INSURERE: I ® INSURER F: I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: ® THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ® CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ® ADOL SUER 1 POLICY EFF I POLICY EX? LIMITS LTR TYPE OF INSURANCE INSDI%WOI POLICY NUMBER (MgoorrY 'p 1 tMMIDDIVrni 0 B X I COMMERCIAL GENERAL LIABILITY I EACH OCC't ENCE 1,000,000 I .CLAIMS-MADE I X 1 OCCURZLP 51M57103TrES 04115/2016 04/15/2017 cOr ""�I 1,000,000 M SES IE=_o::urrance) 1 O I MFD Ex:I-m On-pxsa.l S 10,000 ® I PEFSOLUL&ADV INTLer $ 1,000,000 GENT Ar,GPEGAT=LSM =??LIE=FEF. GEIJEP'L AGGREGATE 2,000,000 I- ET Irt Li L • HI LOC I PFODUCb-CCNPIOP A'2,3A'2,3t 2,000,000 OT ER I S ® AUTOMOBILE LLIABILITYLIABILITYIEa OYnL GLE ulnT 1,000,000 p,BI,acrldzna e A X I Arr ALTO BA 9G138068 04/1512016 04/1512017 BOOLY INduer(Per perscal 5 I II C'er_D ❑U DULED I BO LY INJLnY(Per acOde4D 1 ® I IPDPED ALTOS I I aITOSLNED PPOPER=(DAMAGE (Pe'aco..ep:) ® I I 1-1 ' I UMBRELLA LIAB I X OCCUP EACH CCCLTPE CE $ 3.000,000 ® B X I EXCESS LIAB I I CLAIMS-MADE ZUP 71M54803 04/15/2016 04115/2017 AGG-EGA _ 3,000,000 I DED I X I EE-FTGN S 1 OA00 I I WORKERS COMPENSATION M I I...:Fin- AND ® I STA,_= F AND EMPLOYERS'LIABILITY ® C ANY PROPRETORPAFThE:JEYECUmE YIN UB 71M54803 04/15/2016 04115/2017 E L EACH ACCIDENT S 1,000,000 OE:ICE411.EMBEF Ewe UL+EEP NIA (Mandatory In NH) I E L Ary 1,000,000 CEASE-EA EMPLOYEE S S I;Des.isc::beunde- DES=PoPTICX1OFOF:EPATIONSbelm. I EL DISEASE-FO_IC,LINT 5 1,000,000 e D CyberFirst • ZPL 1573845046-15 04115/2016' 04/15/2017 $5 MIL Each claim $5 MIL Agg 0 ® DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Addelonal Remarks Schedule.may be smashed if more space Is required) el co ea ® CERTIFICATE HOLDER CANCELLATION ® CITYSUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ® City of Sunny Isles Beach ACCORDANCE WITH THE POLICY PROVISIONS. 18070 Collins Ave. ® Sunny Isles Beach, FL 33160 AU,T(HO/�RIZEEDDRREEPRESENTATIVVEE , ssp ® i ©1988-2014 ACORD CORPORATION. All rights reserved. O ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD e 41 ® NOTEPADDA TAM-t PAGE 2 WSURED'S NAME Data Management, Inc. OP ID: DF Drs 0 510 312 01 6 40 The Commercial Auto and General Liability policies include a blanket automatic additional insured endorsement that provides additional insured ® status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such ® status. 40 O O A 40 41 40 41 40 40 41 40 • 40 41 40 41 41 40 40 41 41 40 40 O • • A 40 40 40 • 41 40 41 • • • a Acknowledgment CQ Addenda • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • TimeClock Plus a better sense of time_ • • • l.^` �S N� v .�rf 4}YZ, t'�I� jd�j 41 M.447- :11{: i. FT- t { ,{� 'FY ,�h '�'"h S .J 7 �Y � �Y"a7 f. a. Y .,r +'1 , r,., i . m.M. �.s �ti�d--^'t Y. .f �,bs�~ �"*err, �' -,�_-.. ..+r I ACKNOWLEDGEMENT OF ADDENDA •I ® INSTRUCTIONS: COMPLETE PART I OR PART II,WHICHEVER APPLIES i sio PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS PROPOSAL S ® Addendum #1, Dated April 27, 2016 I S Addendum#2, Dated April 27. 2016 Addendum#3, Dated Addendum#4, Dated I Addendum#5, Dated aAddendum#6, Dated I ® Addendum #7, Dated i • Addendum #8, Dated I I ® PART II: I 0 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS PROPOSAL COMPANY NAME: Data Management InciTimeClock Plus ® SIGNATURE: `--- — ---� 7e' A,,,- ® TITLE: Chief Operations Officer • DATE: S-J -Zero • City of Sunny Isles Beach I Request for Proposal No. 16-04-03 CIIIMM • • • ft Deviations m Terms d •• • • • • • • • • • • • • • • • • • • • • • • • • • • ' • • • • • • • • 1 • TimeClock Plus° a better sense o!time.. • Deviations to Terms and Conditions Between The City of Sunny Isles Beach and Data Management Inc. Ref: RFP No. 16-04-03 1.28 DEFAULT PROVISION: ® In case of default by the Proposers, the City of Sunny Isles Beach may procure the articles or services ® from other sources -•! •• . --::-- • ° - .-- ` •- -- thereby. This clause is stricken because a comparable system to TimeClock Plus could cost tens of thousands of more dollars that the submitted bid value. • ® •s • • 1.1 Signature City of Sunny Isles Beach Dated Authorized Representative • Name of Representative `i - 2v/6 Signature of Authorized Data Management Inc. Dated Authorized Representative Ernie R. Nabors -COO Name of Representative