HomeMy WebLinkAboutReso 2016-2554 RESOLUTION NO. 2016- x,55 LI
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
AGREEMENT WITH PRESIDIO NETWORKED SOLUTIONS,
INC. TO PROVIDE HARDWARE, NETWORK
INFRASTRUCTURE DESIGN SERVICES AND UPGRADE
SERVICES FOR THE CITY'S PHONE SYSTEM, IN A TOTAL
AMOUNT NOT TO EXCEED TWO HUNDRED THREE
THOUSAND TWENTY-SEVEN DOLLARS AND THIRTY-ONE
CENTS (S203,027.31), IN SUBSTANTIALLY THE SAME FORM
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need of a Contractor to provide
Hardware, Network Infrastructure Design Services, and Upgrade Services for the City's phone
system; and
WHEREAS, Florida NASPO ValuePoint Cisco/Iron Port entered into an agreement with
Presidio Networked Solutions, Inc. to provide Professional Services; and
WHEREAS, Section 62-13(C) of the City Code of Sunny Isles Beach provides the
authority to access a competitively solicited contract from any other governmental organization;
and
WHEREAS, the City wishes to enter into an Agreement with Presidio Networked.
Solutions, Inc. to provide Network Infrastructure Design Services and Upgrade Services for the
City's phone system, in an amount not to exceed Thirty-Four Thousand Five Hundred Sixty-Four
Dollars ($34,564.00), and for Hardware costs, in an amount not to exceed One Hundred Sixty-
Eight Thousand Four Hundred Sixty-Three Dollars and Thirty-One Cents ($168,463.31) using
Florida NASPO Valuepoint Cisco/Ironport Contract AR233 FL#4322000-WSCA-14-ACS, for a
total amount not to exceed Two Hundred Three Thousand Twenty-Seven Dollars and Thirty-One
Cents ($203,027.31), in substantially the same form attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the Agreement
with Presidio Networked Solutions, Inc. to provide Hardware, Network Infrastructure Design
Services and Upgrade Services for the City's Phone System, in a total amount not to exceed Two
Hundred Three Thousand Twenty-Seven Dollars and Thirty-One Cents ($203,027.31), in
substantially the same form attached hereto as Exhibit "A".
R2016-Presidio Networked Solutions to Upgrade Phone System Page 1 of 2
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of May 2016
George H. choll, Mayor
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:ATTEST: -C- -
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Jane-A.• ines, M•Mt, City Clerk
APPROVED AS TO FORM AND
LEG: SU . ft NCY Ad
fiALP1
Ha 'i tt ot, City Attorney
Moved by: AILDJ
Seconded by: VCCe G a
Vote: �j_0
Mayor Scholl 1/(Yes) (No)
Vice Mayor Gatto 1/(Yes) (No)
Commissioner Aelion l/(Yes) (No)
Commissioner Goldman V(Yes) (No)
Commissioner Levin V(Yes) (No)
R2016-Presidio Networked Solutions to Upgrade Phone System Page 2 of 2
I
s..JN 111 AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH
tip= AND PRESIDIO NETWORKED SOLUTIONS, INC.
CONTRACT NO. C5381-1516-076
Or 5UN
THIS AGREEMENT ("Agreement") entered into this day of May 2016, by and between
the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City"), a municipal corporation of the
State of Florida, and PRESIDIO NETWORKED SOLUTIONS, INC., a corporation authorized to do
business in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is 58-
1667655.
RECITALS
WHEREAS, the City is in need of a Contractor to provide Hardware, Network Infrastructure
Design Services, and Upgrade Services for the City's phone system ("Services"); and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under state,
county or other governmental contracts, or competitive bids with other governmental agencies are exempt
from the City's competitive bidding procedures; and
WHEREAS, Contractor has expressed the ability and desire to provide these Services to the City
pursuant to the pricing terms and conditions pursuant to Florida NASPO Valuepoint Cisco/Ironport
Contract AR233 FL#4322000-WSCA-14-ACS for the purchase of Hardware, which is incorporated
herein by reference; and
WHEREAS, Contractor has submitted a proposal to the City to provide the Services described
herein, pursuant to Attachment "A" which is attached hereto and incorporated hereby by reference; and
WHEREAS, the City wishes to contract with Contractor for the purchase of Hardware in
accordance with Florida NASPO Valuepoint Cisco/Ironport Contract AR233 FL#4322000-WSCA-14-
ACS, in addition to Network Infrastructure Design Services and Upgrade Services for a total amount not
to exceed Two Hundred Three Thousand Twenty Seven Dollars and Thirty One Cents ($203,027.31); and
NOW THEREFORE, in consideration of the premises and the mutual covenants herein names,
the parties agree as follows:
TERMS
1. RECITALS. The recitals set forth above are hereby incorporated into this Agreement and made
a part hereof.
2. SERVICES. Contractor agrees to furnish all labor and materials in a good and workmanlike and
professional manner and to perform the Services designated in Attachment "A" which is incorporated
herein by reference. The Services described in Attachment "A" shall be performed by Contractor to the
full satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the
Services provided on a regular basis to ensure all Services are being performed in accordance with
Attachment "A" and shall report to the City accordingly. Contractor agrees to immediately inform the
C538I-1516-076 PRESIDIO NETWORKED SOLUTIONS, INC. S I B
City via telephone and in writing of any problems that could cause damage to the City's property,
improvements and persons. Contractor will require its employees to perform their work in a manner
befitting the type and scope of work to be performed. In the event that the Contractor fails to complete
performance pursuant to the terms of this contract and City must undertake the completion of
performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the
completion of those Services and any damages the City may suffer as a result of the failure of
performance by Contractor.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in
Paragraph 10 hereunder, the term of this Agreement shall commence upon issuance of a Notice to
Proceed from the City Manager or his designee. Completion of Services shall be achieved no later than
ninety (90) calendar days from the Commencement Date specified in the Notice to Proceed issued by the
City Manager or his designee, and may be extended as necessary, in writing by the parties hereto.
4. COMPENSATION. The Contractor agrees to provide Network Infrastructure Design and
Upgrade Services in a an amount not to exceed Thirty Four Thousand Five Hundred Sixty Four Dollars
($34,564.00), in addition to Hardware costs not to exceed One Hundred Sixty Eight Thousand Four
Hundred Sixty Three Dollars and Thirty One Cents, ($168,463.31) bringing the total contract amount not
to exceed Two Hundred Three Thousand Twenty Seven Dollars and Thirty One Cents ($203,027.31)
("Compensation"). Payment to Contractor for all charges and tasks under this Agreement shall be in
accordance with this Agreement and a schedule of charges reflected in Attachment "A" and under the
following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement
will be reviewed by the initiating City Department. If services have been rendered in
conformity with the Agreement, the invoice will be sent to the Finance Department for
payment. Invoices must reference the contract number assigned hereto. Invoices will be
paid in accordance with the State of Florida Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the particular
purpose of this Agreement during any year of the term hereof, then this Agreement shall be
terminated upon ten (10) days written notice and the Contractor shall be compensated for
the Services satisfactorily performed prior to the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to the
City. This certifies that all services have been properly performed and all charges and
costs have been invoiced to the City. Since this account will thereupon be closed, any
other additional charges, if not properly included on this final invoice, are waived by the
Contractor.
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C538I-116-076 PRESIDIO NETWORKED SOLUTIONS, INC.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead
or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior
written approval of the City. If the City disputes any charges on the invoices, it may make payment of the
uncontested amounts and withhold payment on the contested amounts until they are resolved by
agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of
payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The
Contractor further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. ADDITIONAL SERVICES. All payments to Contractor shall be based on invoices submitted to
the City. The City shall only reimburse Contractor for services authorized pursuant to this Agreement.
Any additional work performed by Contractor that is outside the scope of Services contained herein shall
be required to be pre-authorized in advance in writing by the City Manager or his designee. In the event
the Contractor performs work that it outside the scope of Services, and does not obtain the required pre-
authorization in writing from the City Manager or his designee, then the City shall not be under any legal
obligation to reimburse Contractor for said additional Services.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any action
of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent,
shareholder, officer or in any other capacity other than as an independent contractor other than those
obligations which have been or shall have been undertaken by the City. Contractor shall be responsible
for any and all of its own expenses in performing its duties as contemplated under this agreement. The
City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to
withhold any Federal income taxes or pay Social Security services and that such obligations shall be that
of the Contractor, other than those set forth in this agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under this
agreement.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this agreement and related services to this agreement are intended and represented
for the ownership of the City only.
8. TERMINATION.
A. If, through any cause within the reasonable control the Contractor shall fail to fulfill in a
timely manner or otherwise violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to
the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the
particular terms of the agreement and grant Contractor thirty (30) days to cure such default. If the default
remains uncured after thirty (30) days the City may terminate this agreement.
(i:) In the event of termination, all finished and unfinished documents, data and other work
product prepared by Contractor (and sub Contractor(s)) shall be delivered to the City and
the City shall compensate the Contractor for all services satisfactorily performed prior to
the date of termination, as provided in Paragraph 4 herein.
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C5381-1516-076 PRESIDIO NETWORKED SOLUTIONS. INC.
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(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City
for damages sustained by it by virtue of a breach of this Agreement by Contractor and the
City may reasonably withhold payments to Contractor for the purposes of set-off until such
time as the exact amount of damages due the City from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and without
cause terminate the Services then remaining to be performed at any time by giving written notice which
shall become effective thirty (30) days following receipt by Contractor. The terms of Paragraphs A(i) and
(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the remaining
Services to be performed in the event the Contractor is placed either in voluntary or involuntary
bankruptcy or makes any assignment for the benefit of creditors.
9. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being
performed under this Agreement, procure and maintain the following minimum insurance coverages to
protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its
agents, or employees, as indicated below:
❑ Comprehensive General Liability Insurance, including broad form contractual
liability coverage for all operations, including, but not limited to,
Premises/Operations, Products/Completed Operations, Contractual, Independent
Contractors, Personal Injury and Property Damage liability with minimum limits of
One Million Dollars ($1,000,000.00) per occurrence.
❑ Worker's Compensation, as required by the State of Florida Employer's Liability.
❑ Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000) per occurrence.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-
insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and
obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A-
Excellent. Before any work under this Agreement is performed, and at any time upon request,
Contractor shall furnish to the City certificates of insurance evidencing the minimum required
coverage and shall be appropriately endorsed for contractual liability, with the City named as
additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and
certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his
designee. All insurance policies and certificates of insurance shall provide that the policies may not be
canceled or altered without thirty (30) days prior written notice to the City. Contractor shall also require
and ensure that each of its sub-contractors providing services hereunder (if any) procures and maintains,
until the completion of the services, insurance of the types and to the limits specified herein. ANY
EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE
APPROVED IN WRITING BY THE CITY.
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C5381-1516-076 PRESIDIO NETWORKED SOLUTIONS. INC.
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10. WARRANTY OF SERVICES. Contractor warrants and guarantees that all hardware and
software included in the Services provided under this Agreement shall be free from material defects in
design, materials, and workmanship and will function, under normal use and circumstances, during the
entire term of this Agreement, including the initial term and any renewal terms. If defective hardware
and/or software is found, Contractor shall respond and investigate the issue before the end of the next
business day after being notified by the City. In such an event, the Contractor shall promptly either
correct or remove such defective hardware and/or software and replace it with non-defective hardware
and/or software within three (3) business days of first written notice from the City. Contractor shall bear
all direct and indirect costs of such removal or correction of the defective hardware and/or software.
Additionally, all application/service support calls shall be included during the entire term of this
Agreement including the initial term and any renewal terms. Finally, any future solutions' enhancements
shall be made available to the City at no additional cost.
11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not subcontract,
assign or transfer any work under this Agreement with the prior written consent of the City. Should the
Contractor subcontract any services under this Agreement, it shall be done with continued liability for the
Contractor. The Contractor shall remain responsible for services, responsibilities and liabilities of any
person or entity acting under Contractor.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any action,
proceeding, litigation or counterclaim based hereon or arising out of, under, on or in connection with this
Agreement or any course of conduct, course of dealing, statements (whether verbal or written) or actions
of either of party.
13. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this
Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor
shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other
than in the discharge of the duties of the Contractor under this Agreement, any information which the City
designates in writing as "confidential." As a violation by the Contractor of the provisions of this section
could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the
City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the
Contractor in a court of equity for violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given under this
Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided
herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by
guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with
confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage
prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service),
addressed to such party as follows:
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C538I-1516-076 PRESIDIO NETWORKED SOLUTIONS, INC.
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue, 4th flr. City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue, 4th flr.
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Sylver Fair, Inside Sales Rep ,
Contractor: Presidio Networked Solutions, Inc.
3250 W. Commercial Blvd.
Ste. 360
Oakland Park, Florida 33309
Tel: (407) 409-8250
Fax: (954) 210-6099
sfair @presidio.com
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15. GOVERNING LAW, VENUE AND ATTORNEYS FEES. It is agreed that this Agreement
shall be governed by, construed and enforced in accordance with the laws of the State of Florida. Venue
for any legal proceeding shall be in Miami Dade County, Florida. In the event it becomes necessary for
the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the
prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and
appellate levels.
16. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
17. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights
ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights
Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended,
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by
Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of race,
color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial
status, or status with regard to public assistance. The Contractor will take affirmative action to insure that
all employment practices are free from such discrimination. Such employment practices include but are
not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of pay or other forms of compensation, and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
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C5381-1516-076 PRESIDIO NETWORKED SOLUTIONS, INC. S I r
18. CONFLI_CT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City of Sunny
Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein,
in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has
no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or
degree with the performance of the services. The Contractor further covenants that in the performance of
this Agreement, no person having any such interest shall knowingly be employed by the Contractor. No
member of or delegate to the Congress of the United States shall be admitted to any share or part of this
agreement or to any benefits arising therefrom.
19. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the fullest
extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives,
officers, directors, officials and employees from and against claims, damages, losses and expenses
(including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating
to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating
to professional Services performed under this Agreement. The Contractor's duty to defend, hold harmless
and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise
in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness;
disease; death; or injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the
performance of this Agreement including any person for whose acts, errors, mistakes or omissions the
Contractor may be legally liable. The parties agree that TEN DOLLARS ($10.00) represents specific
consideration to the Contractor for the indemnification set forth herein.
20. CONTRACT DOCUMENTS AND CONFLICTING PROVISIONS. The contract documents
include this Agreement, Attachment "A" and the terms and conditions contained in Florida NASPO
Valuepoint Cisco/Ironport Contract AR233 FL# 4322000-WSCA-14-ACS, which is incorporated herein
by reference. This Agreement shall take priority and supersede any inconsistent or conflicting provisions
that are contained in any other document or attachment, including but not limited to Attachment "A" or
any other document or attachment not specifically attached hereto or otherwise referenced in this
Agreement.
21. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties, and may
be amended, waived, changed, modified, extended or rescinded only by a writing signed by the party
against whom any such amendment, waiver, change, modification, extension and/or rescission is sought.
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C5381-1516-076 PRESIDIO NETWORKED SOLUTIONS, INC. S I B
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in duplicate on the
day and year first written above.
WITNESS: PRESIDIO NETWORKED SOLUTIONS,INC. LLC
BY
Signature 1 f corpr r
kie azure/title Arnett, Executo ive o Date irector ep.
Print Name
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ATTEST:. ' ti, CITY 0, UNNY ISLES BEACH
u
B`. { \ S 1• . A , ' BY
MMC,City Clerk Georg- . Scholl,Mayor •
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"--- - APPROVED AS 0 FORM AND
LEGAL SUF CY
B 'Agit,% i,
not, 1, Attorney
Page 8
C5381-1516-076 PRESIDIO NETWORKED SOLUTIONS,INC.
S E
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Attn: Derrick Arias
City of Sunny Isles
Beach
18070 Collins Ave
Sunny Isles Beach,
Thank you for choosing Presidio Networked Solutions, Inc. This letter is to
confirm that we will honor the terms, conditions, and pricing as set forth in Florida
NASPO ValuePoint Cisco/Iron Port Contract No. AR233, Florida Alternate
Contract Source Number 43220000-WSCA-14-ACS for the purchase of Cisco
Hardware. Enclosed please find supplied quote #2001116612388-07. Should
you have any questions, please do not hesitate to contact our office.
Sincerely,
Ale
inab
Jerry Baggett Sr. Account Manager
Presidio Networked Solutions
3250 W. Commercial Blvd.
Suite 360
Ft, Lauderdale, FL 33309
954-328-3968
jbaggett@presidio.com
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ATTACHMENT "A"
P R).. . rra QUOTE: 2001116612388-07 i
04/25/2016
PAGE: 1 of 6 �_
TO: City of Sunny Isles Beach FROM: Presidio Networked Solutions '),___.�
Accounts Payable Sylver Fair 3-
17070 Collins Avenue 3250 W.Commercial Blvd
Suite 250 Suite 360 ----,` `
Sunny Isles Beach,FL 33160 Oakland Park,FL 33309 -1 r
sfair @presidio.com
' (p)(305)947-0606 Ext.0000 (p)407.409.8250
- - (f) 954.210.6099
t
Customer#: CITY0295 Contract Vehicle: Florida NASPO ValuePoint Cisco/IronPort AR233(14-19)
F L#43220000-WSCA-14-ACS
Account Manager: Jerry Baggett
Inside Sales Rep: Sylver Fair
Title: Sunny Isles Beach UC Upgrade
# Part# Description Unit Price Qty Ext Price
UNITYCNI I-VUP-K9
1 UNITYCN11-VUP-K9 Upgrade and Migration from Unity or Unity Cxn to Unity Cxn11 $0.00 1 $0.00
2 CON-ECMU-UNITYC1V SWSS UPGRADES Upgrade and Migration from Unity or Unit $0.00 1 $0.00
for 12 mo(s)
3 UNITYCN11-MIG-USR Migrate From Unity to Unity Cxn 11.x Users $18.24 50 $912.00
4 CON-ECMU-UNITCN11 SWSS UPGRADES Migrate From Unity to Unity Cxn 11.x Use $12.75 50 $637.50
for 12 mo(s)
5 UNITYCN11-PAK Unity Connection 11.x PAK $0.00 1 $0.00
Total: $1,549.50
R-UCL-UCM-UPG-K9
6 R-UCL-UCM-UPG-K9 Top Level Sku For 11.X and Later User License-Migration $0.00 1 $0.00
7 CON-ECMU-RUUMUPGK SWSS UPGRADES Top Level Sku For 9.X and Later User Lic $0.00 1 $0.00
for 12 mo(s)
8 DBUPGRADE Royalty option for IBM database upgrade $0.00 73 • $0.00
9 UCM-PAK UCM 9X/10X/1 lx PAK $0.00 1 $0.00
10 UPG-CUCM-ESS-USR-A Upgrade to UC Manager Essential-Less than 1K Users $7.20 48 $345.60
11 CON-ECMU-UPGCUCMA SWSS UPGRADES Upgrade to UC Manage $5.10 48 $244.80
for 12 mo(s)
12 UPG-CUCM-USR-A Upgrade to UC Manager Enhanced-Less than 1K Users $40.80 20 $816.00
13 CON-ECMU-UPGCUCMG SWSS UPGRADES Upgrade to UC Manage $28.05 20 $561.00
for 12 mo(s)
14 EXPWY-VE-E-K9 Cisco Expressway-E Server,Virtual Edition $0.00 1 $0.00
15 EXPWY-VE-C-K9 Cisco Expressway-C Server,Virtual Edition $0.00 1 $0.00
16 SW-EXP-8.X-K9 Software Image for Expressway with Encryption,Version X8 $0.00 1 $0.00
17 LIC-EXP-AN Enable Advanced Networking Option $0.00 1 $0.00
18 LIC-SW-EXP-K9 License Key Software Encrypted $0.00 2 $0.00
19 LIC-EXP-E Enable Expressway-E Feature Set $0.00 1 $0.00
20 LIC-EXP-TURN Enable TURN Relay Option $0.00 1 $0.00
21 LIC-EXP-SERIES Enable Expressway Series Feature Set $0.00 2 $0.00
■ SIB
,;A �,_ ,
pRi-Es -
QUOTE: 2001116612388-07_ pd, DATE: 04/25/2016 !%-
PAGE: 2 of 6
22 LIC-EXP-E-PAK Expressway Series,Expressway-E PAK $0.00 '1 $0.00-,)
j!
23 LIC-EXP-GW Enable GW Feature(H '-323-SIP) $0.00 2 - ' 0.00
24 UPG-CUCM-BASIC-A Upgrade to UC Manager Basic-Less than 1K Users $24.00 5 -----_1 L 6120.00
25 CON-ECMU-UPGCUCMY SWSS UPGRADES Upgrade to UC Manage S17.00 5 ) I $85.00
for 12'mo(s) 1 �
Total: $2,172.40
CUWL-11X-K9
26 CUWL-11X-K9 Unified Workspace Licensing v.11.x $0.00 1 $0.00
27 CON-ECMU-CUW1LXK9 SWSS UPGRADES Unified Workspace Licensing v.11.x $0.00 1 $0.00
for 12 mo(s)
28 NEW-UWL New or Migration users for a new CUWL Deployment $0.00 1 $0.00
29 UCAPPS-SW-11.X-K9 Version 11.x Software Kit $0.00 1 $0.00
30 VXME-LINUX-K9-RTU VXME for SUSE Linux Right to Use S0.00 1 $0.00
31 VXME-LINUX-UWL Cisco VXME for SUSE Linux for CUWL $0.00 2 $0.00
32 VXME-WIN-K9-RTU VXME for Windows Right to Use $0.00 1 $0.00
33 VXME-WINDOWS-UWL Cisco VXME for Windows for CUWL $0.00 2 $0.00
34 JAB-SDK-K9-RTU Jabber Software Development Kit RTU $0.00 1 $0.00
35 CIPC-UWL-RTU CIPC UWL Right to Use Certificate $0.00 1 $0.00
36 CUCILYNC-CLNT-UWL Cisco Unified Comm Integration for Lync for CUWL only $0.00 20 $0.00
37 CUCILYNC-UWL-RTU CUCILYNC UWL Right to Use Certificate $0.00 1 $0.00
38 EXPWY-VE-C-K9 Cisco Expressway-C Server,Virtual Edition $0.00 6 $0.00
39 EXPWY-VE-E-K9 Cisco Expressway-E Server,Virtual Edition $0.00 6 $0.00
40 IPC8-CLIENT-UWL IP Communicator 8.x for CUWL only $0.00 20 $0.00
41 JAB-ADR-CLNT-UVVL Jabber for Android CUWL Only $0.00 60 $0.00
42 JAB-ADR-RTU Jabber for Android Right to Use $0.00 1 $0.00
43 JABBER-DESKTOP Jabber for Desktop for PC and Mac $0.00 150 $0.00
44 JABBER-DSK-K9-RTU Jabber for Desktop Right to Use $0.00 1 $0.00
45 JABBER-SDK Jabber Software Development Kit $0.00 2 $0.00
46 JABBER-TABLET Jabber for iPad and Android Tablet $0.00 60 $0.00
47 JABBER-TABLET-RTU Jabber for Tablet Right to Use $0.00 1 $0.00
48 JAB-IPH-CLNT-UWL Jabber for iPhone CUWL Only $0.00 80 $0.00
49 JAB-IPH-RTU Jabber for Phone Right to Use $0.00 1 $0.00
50 LIC-EXP-AN Enable Advanced Networking Option $0.00 6 $0.00
51 LIC-EXP-E Enable Expressway-E Feature Set $0.00 6 $0.00
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52 LIC-EXP-E-PAK Expressway Series,Expressway-E PAK $0.00 1 $0.00-%}
53 LIC-EXP-GW Enable GW Feature(H323-SIP) $0.00 12�. ' ��$0.00
--i i
54 LIC-EXP-SERIES Enable Expressway Series Feature Set $0.00 12,E--i L---- $0.00
_
l -----A.) 11
55 1
Enable TURN Relay Option $0.00 6) 1 ! $0.00
I
56 LIC-SW-EXP-K9 License Key Software Encrypted t
y crypted 50.00. '� 12: 1 J $0.00
57 SW-EXP-8.X-K9 Software Image for Expressway with Encryption,Version X8 $0.00 1 $0.00
58 UPG-UCM10TO11-ETOS UC Manager Upgrade ENH to STD,v10.x to 11.x,1 user $0.00 200 $0.00
59 UTY2UCXN-MIG-UVVL Migration from Unity to Unity Connection $0.00 200 $0.00
60 UWL-11X-STD CUWL Standard 11.x Users-Service Use Only $0.00 200 $0.00
61 CON-ECMU-UWL11XS1 SWSS UPGRADES CUWL Standard 11.x Users-Service Use 0 $42.50 200 $8,500.00
for 12 mo(s)
62 MIGE+A-UWL-11X-STD Migrate Enh UCM+App to UWL Standard Edition 11.x User $24.00 200 $4,800.00
63 UC-8.X-OR-EARLIER Version 8.x or Earlier $0.00 1 $0.00
64 UNITY Migrating from Unity Standalone to CUWL $0.00 1 $0.00
' TotaI: $13,300.00
CP-8845-K9= •
65 CP-8845-K9= Cisco IP Phone 8845 $276.00 30 $8,280.00
Total: $8,280.00
C P-8841-K9=
66 CP-8841-K9= Cisco IP Phone 8841 $237.60 130 $30,888.00
Total: $30,888.00,
ISR4321-V/K9
67 ISR4321-V/K9 Cisco ISR 4321 Bundle,w/UC License,CUBE-10 $1,485.60 3 $4,456.80
68 CON-SNT-ISR4321V SNTC-8X5XNBD Cisco ISR 4321 UC Bundle,PVDM4-32,UC L $323.85 3 $971.55
for 12 mo(s)
69 SL-4320-IPB-K9 IP Base License for Cisco ISR 4320 Series $0.00 3 $0.00
70 SL-4320-UC-K9 Unified Communication License for Cisco ISR 4320 Series $0.00 3 $0.00
71 PWR-4320-AC AC Power Supply for Cisco ISR 4320 $0.00 3 $0.00
72 CAB-AC-CS AC Power Cord,Type C5,US,Canada $0.00 3 $0.00
73 MEM-FLSH-4G 4G Flash Memory for Cisco ISR 4300(Soldered on motherboard) $0.00 3 $0.00
74 MEM-4320-4G 4G DRAM for Cisco ISR 4320(Soldered on motherboard) $0.00 3 $0.00
75 FL-CUBEE-5 Unified Border Element Enterprise License-5 sessions $0.00 6 $0.00
76 NIM-BLANK Blank faceplate for NIM slot on Cisco ISR 4400 $0.00 3 $0.00
77 SISR43000K9-316S Cisco ISR 4300 Series IOS XE Universal S0.00 3 $0.00
78 FL-SRST Cisco Survivable Remote Site Telephony License $0.00 3 $0.00
SB
•
pREsD - 0 QUOTE: 20011166122388-0711 �-i
TM DATE: 04/25/2016 1,.r ~j , ( -1
, I
mow_
PAGE: 4 of 6 _J .,_____I
79 NIM-4FXO 4-port Network Interface Module-FXO(Universal) $480.00 3 $1,440.00 ,I
80 FL-CME-SRST-5 Communication Manager Express or SRST-5 seat license $81.60 3 ' $244.80
��-
Total: $7,113.15
WS-C4500X- 2 SFP+
81 WS-C4500X-32SFP+ Catalyst 4500-X 32 Port 10G IP Base,Front-to-Back,No P/S 513,440.00 -2-, j $26,880.00
82 CON-SNT-C45X32SF SNTC-8X5XNBD Catalyst 4500-X 32 Port 10G IP Base,Fro $1,530.00 2 i 53;060.00
for 12 mo(s)
83 C4KX-PWR-750AC-R/2 Catalyst 4500X 750W AC front to back cooling 2nd PWR supply $960.00 2 $1,920.00
84 C4KX-PWR-750AC-R Catalyst 4500X 750W AC front to back cooling power supply $960.00 2 $1,920.00
85 C4KX-NM-BLANK Catalyst 4500X Network Module Blank $0.00 2 $0.00
86 CAB-US515-C15-US NEMA 5-15 to IEC-C15 8ft US $0.00 4 $0.00
87 S45XUK9-38E CAT4500-X Universal Crypto Image $0.00 2 $0.00
88 C4500X-IP-ES IP Base to Ent.Services license for 32 Port Catalyst 4500-X $3,840.00 2 $7,680.00
Total: $41,460.00
SFP-I OG-SR-RF
89 SFP-10G-SR-RF 1OGBASE-SR SFP Module REMANUFACTURED 5286.56 28 $8,023.68
Total: $8,023.68
SFP-GE-T-RF .
90 SFP-GE-T-RF 1000BASE-T SFP(NEBS 3 ESD)REMANUFACTURED $126.72 26 $3,294.72
Total: $3,294.72
WS-C2960XR-48FPD-I
91 WS-C2960XR-48FPD-I Catalyst 2960-XR 48 GigE PoE 740W,2 x 10G SFP+,IP Lite $5,325.60 4 $21,302.40
92 CAB-TA-NA North America AC Type A Power Cable $0.00 8 $0.00
93 PWR-C2-1025WAC 1025W AC Config 2 Power Supply $696.00 4 $2,784.00
Total: $24,086.40
SFP-10GSR-RF
94 SFP-1OG-SR-RF 10GBASE-SR SFP Module REMANUFACTURED $286.56 10 $2,865.60
Total: $2,865.60
WS-C2960XR-24PD-1
95 WS-C2960XR-24PD-I Catalyst 2960-XR 24 GigE PoE 370W,2 x 10G SFP+,IP Lite 53,117.60 3 $9,352.80
96 CAB-TA-NA North America AC Type A Power Cable $0.00 6 $0.00
97 PWR-C2-640WAC - 640W AC Config 2 Power Supply $456.00 3 $1,368.00
Total: $10,720.80
SFP-I OG-SR-RF
98 SFP-10G-SR-RF 10GBASE-SR SFP Module REMANUFACTURED $286.56 6 $1,719.36
Total: $1,719.36
WS-C2960XR-48FPS-I
99 WS-C2960XR-48FPS-I Catalyst 2960-XR 48 GigE PoE 740W,4 x 1G SFP,IP Lite $4,653.60 1 $4,653.60
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100 CAB-TA-NA North America AC Type A Power Cable $0.00 '2 $0.00 ,I
101 PWR-C2-1025WAC 1025W AC Config 2 Power Supply $696.00 1\,-,:'--------'$‘96.00
Total: $5,349.60-
WS-C2960XR-24PS-I
102 WS-C2960XR-24PS-I Catalyst 2960-XR 24 GigE PoE 370W,4 x 1G SFP,IP Lite $2,445.60 3- $7,1336.80 4
i 1
103 .CAB-TA-NA North America AC Type A Power Cable $0.00 6 ', i $0.00
104 PWR-C2-640WAC 640W AC Config 2 Power Supply . S456.00 3 $1,368.00
• Total: $8,704.80
ISR4321-V/K9
105 ISR4321-V/K9 Cisco ISR 4321 Bundle,w/UC License,CUBE-10 $1,485.60 1 $1,485.60
106 CON-SNT-ISR4321V SNTC-8X5XNBD Cisco ISR 4321 UC Bundle,PVDM4-32,UC L S323.85 1 $323.85
for 12 mo(s)
107 SL-4320-IPB-K9 IP Base License for Cisco ISR 4320 Series $0.00 1 $0.00
108 SL-4320-UC-K9 Unified Communication License for Cisco ISR 4320 Series $0.00 1 $0.00
109 PWR-4320-AC AC Power Supply for Cisco ISR 4320 $0.00 1 $0.00
110 CAB-AC-CS AC Power Cord,Type C5,US,Canada $0.00 1 $0.00
111 MEM-4320-4G 4G DRAM for Cisco ISR 4320(Soldered on motherboard) S0.00 1 $0.00
112 FL-CUBEE-5 Unified Border Element Enterprise License-5 sessions_ $0.00 2 $0.00
113 MEM-FLSH-4G 4G Flash Memory for Cisco ISR 4300(Soldered on motherboard) $0.00 1 $0.00
114 NIM-BLANK Blank faceplate for NIM slot on Cisco ISR 4400 $0.00 2 $0.00
115 SISR4300UK9-313S Cisco ISR 4300 Series IOS XE Universal $0.00 1 $0.00
116 FL-CUBEE-5 Unified Border Element Enterprise License-5 sessions $360.00 3 $1,080.00
Total: $2,889.45
IS R4321-V/K9
117 ISR4321-V/K9 Cisco ISR 4321 Bundle,w/UC License,CUBE-10 $1,485.60 1 $1,485.60
118 CON-SNT-ISR4321V SNTC-8X5XNBD Cisco ISR 4321 UC Bundle,PVDM4-32,UC L $323.85 1 $323.85
for 12 mo(s)
119 SL-4320-IPB-K9 IP Base License for Cisco ISR 4320 Series $0.00 1 $0.00
120 SL-4320-UC-K9 Unified Communication License for Cisco ISR 4320 Series $0.00 1 $0.00
121 PWR-4320-AC AC Power Supply for Cisco ISR 4320 $0.00 1 $0.00
122 CAB-AC-CS AC Power Cord,Type C5,US,Canada $0.00 1 $0.00
123 MEM-4320-4G 4G DRAM for Cisco ISR 4320(Soldered on motherboard) $0.00 1 S0.00
124 FL-CUBEE-5 Unified Border Element Enterprise License-5 sessions $0.00 2 $0.00
125 MEM-FLSH-4G 4G Flash Memory for Cisco ISR 4300(Soldered on motherboard) $0.00 1 $0.00
126 NIM-BLANK Blank faceplate for NIM slot on Cisco ISR 4400 $0.00 1 $0.00
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. QUOTE: 2001116612388-071'-i
, _ ._ DATE. 04/25/2016 n
PAGE: 6 of 6
127 SISR4300UK9-313S Cisco ISR 4300 Series IOS XE Universal $0.00 "1
128 NIM-1MFT-T1/E1 1 port Multiflex Trunk Voice/Clear-channel Data T1/E1 Module $686.40 1 5686.40
1r
129 PVDM4-32 32-channel DSP module $816.00 1 - --( L--$816.00
Total: $3,311.85
i
130 Trade-In Cisco(Equip) Trade-in,Cisco(return equipment required) ($16,320.00) . 1 ;" ($16,320.00)
tj
131 T1-aPME-DBL-LIC aPME Device Based License Tier 1 $5.44 250 $1,360.00
132 T1-aPME-DBL-MNT-1YR aPME DBL Maintenance Tier 1-1 Year $1.40 250 $350.00
133 aPME4-RDS-STARTER aPME4 Remote Deployment Services Starter $1,000.00 1 $1,000.00
134 FC-Cisco UC Foundation Core-Cisco UC Prognosis Unified Communications License $12.50 250 $3,125.00
135 SP-Service Implementation&Training $2,500.00 1 $2,500.00
136 Maintenance Annual Maintenance+Product Assurance S719.00 1 $719.00
for 12 mo(s)
Sub Total: $168,463.31
Grand,Total: $168,463.31
TERMS AND CONDITIONS OF THE REFERENCED WSCA CISCO CONTRACT AR233(14-19)FL#43220000-WSCA-14-ACS APPLIES TO THIS QUOTE
Customer hereby authorizes and agrees to make timely payment for products delivered and services
rendered,including payments for partial shipments
IG
Customer Signal Date
SIB
I i
tX _ry, ��y ''7" ■ - ■ \`S_I D IO
• Presidio Networked Solutions Inc.
Trade-In Authorization
.
CUSTOMER IP
MER`INFORMATION Presidio TAM
Company Name Name and Title of Person Requesting Trade-In
City of Sunny Isles Beach
Address Email Address
17070 Collins Avenue
City,State and Zip Phone/Fax
Sunny Isles Beach, FL 33160
Presidio Trade-In value CTMP Number Associated PO
16,320.00 04182016-12471797
'LIST OF EQUIPMENT
Customer agrees the equipment described below comprises the entire trade-in they will return to Presidio at customer expense or return to Cisco
using the POWR Tool at http://cisco.loopone.com/by referencing the CTMP or RMA Number.Additional sheets may be attached-if necessary.Any
modifications to this list after acceptance will void this agreement. Customer is responsible for all time and expenses associated with packaging the
equipment.
Quantity 160 TRD-CISCO-CP-79XX
ACCEPTANCE,CONDITIONS
Customer agrees to return all equipment outlined above or on additional attachments to Presidio or via POWR Tool within 45 days-of receiving their
ne v equipment from the associated P0.Failure to return all equipment to Cisco within the time specified will result in a bill from Presidio for the
entire Trade-In value. Extensions are only possible for trade-in equipment valued over$50K USD. Please contact your Inside Sales Associate for
detail's.
RETURN INSTRUCTIONS
I. Pack equipment for shipping
2. Write RMA number on the box RMA#
3. Schedule pickup via the POWR Tool htto://cisco.loopone.com/
4. Print and attach shipping label on box(es)
5. Send tracking information to retumsna presidio.com
6. Wait for equipment to be picked up
AUTHORIZATION •
Signature,endorsenient of this agreement binds the.c .tomer to return the equipment in the timefraine specified above or accept a bill for the entire
trade-in value. This agreement and the associate• erms and Conditions are effective upon acceptance by Presidio.
Customer Sign e--eptof Agree•ent Date
6/11 ) 0
Presidio Signature—Accep' c of Agreement Date
Presidio Signature—Return Complete Date
•
5337 Millenia Lakes Blvd.Suite 300•Orlando,FL 32839•Phone:(407)481-8600•Fax:(407)481-8600
This information is confidential or proprietary to Presidio and may not be used or disclosed without prior written permission 1
IFS _ Q QUOTE: 2001116618461-01
PAGE: 1 of 2
TO: City of Sunny Isles Beach FROM: Presidio Networked Solutions .
Sylver Fair
17070 Collins Avenue 3250 W.Commercial Blvd
Suite 250 Suite 360
Sunny Isles Beach,FL 33160 Oakland Park,FL 33309
sfair @presidio.com - -" -
(p)407.409.8250
(f) 954.210.6099
Customer#: CITYO295
Account Manager: Jerry Baggett
Inside Sales Rep: Sylver Fair
Title: Sunny Isles Beach UC Upgrade Services
# Part# Description Unit Price Qty Ext Price
1 PS-SVC-FF Fixed Fee for Presidio employee labor $26,500.00 1.0000 $26,500.00
Comments: UC Services
2 PS-SVC-FF Fixed Fee for Presidio employee labor $8,064.00 1.0000 $8,064.00
Comments: Networking PS
Sub Total: $34,564.00
Grand Total: $34,564.00
SIB
QUOTE: 2001116618461-01 ;
TM DATE: 05/05/2016
PAGE: 2 of 2
Quote valid for 30 days from date shown above.Prices may NOT include all applicable taxes and shipping charges.All prices subject to change without notice.Supply subject to
availability.
This quotation subject to Presidio Standard Terms and Conditions as follows:
Credit:Net 30 Days(all credit terms subject to prior Presidio credit department approval)
The price included herein reflects a 3%discount for payment by cash,check or wire transfer.This discount will not apply in the event that customer pays using a credit card or debit
card.
Client understands and agrees to its obligation,that applicable sales tax will apply to the quoted services on a by site location basis.
Delivery:FOB origin(FOB destination(CONUS)applicable to Federal Government Customers only) Orders shipped from a manufacturer to Presidio at customer request for
warehousing,configuration,storage or otherwise,shall be deemed to have been shipped to customer FOB origin.
Changes to the above Terms and Conditions must be accepted in writing by Presidio Networked Solutions
Preprinted terms appearing on Customer Purchase Orders must be accepted in writing by Presidio Networked Solutions to be applicable.
Size Business:Large;CAGE Code:OKD05;DUNS 15-405-0959;CEC:15-506005G;Tax ID#58-1667655
Product is warranted by the Manufacturer,not by Presidio Networked Solutions.Please consult Manufacturer for warranty terms.
Opened product is non-returnable.Unopened equipment is non-returnable after 30 days from shipment date.Presidio reserves the right to deny RMA requests in the event the
Manufacturer will not provide for an authorized return.If integration of product is performed at a Presidio facility,transfer of ownership occurs as of inception of integration regardless of
shipment terms as manufacturers will not accept return of open product.
Please inspect equipment thoroughly against packing list before opening.
Pricing for Professional Services are best-effort estimates only. Actual pricing will be finalized as part of a mutually-agreeable Statement of Work.
Import Clearance and Documentation-Customer shall be responsible for the Customs clearance process,where applicable,and for obtaining any and all required license and permits as
well as satisfying any formalities required to import the Products into the Territory in accordance with all applicable laws and regulations,including but not limited to the payment of duties,
taxes,surcharges,fees and any special assessments and take all other actions required in connection with the importation and Customs clearance of Products. Customer shall be
responsible for ensuring documentation necessary for the import and Customs clearance process and recordkeeping meets all applicable laws and regulations.
Export Controls-(i)Customer shall comply with all applicable Export Control Laws,including but not limited to the U.S.Department of Commerce's Export Administration Regulations,in
the performance of this Agreement and in the import,export,re-export,shipment,transfer,use,operation,maintenance,repair or disposal of Products and any related parts,components,
accessories,know-how or technology.'Export Control Laws°means all export control,economic sanction and antiboycott laws and regulations of the United States and other jurisdictions,
including but not limited to the U.S.Export Administration Regulations,the U.S.International Traffic in Arms Regulations and the U.S.Department of Treasury's economic sanctions
regulations. (ii)Product and any related parts,components,accessories,know-how and technology must not be re-exported or transferred to restricted persons and sanctioned countries
designated by the U.S.Government,including Cuba,Iran,North Korea,Sudan and Syria,unless authorized in advance by the Company and the U.S.Government.(iii)Customer
acknowledge that transfers of Product and any related parts,components,accessories,know-how and technology may be subject to the terms and conditions of an export license,license
exception or other authorization pursuant to Export Control Laws. Customer agree to comply fully with the terms of any licenses,license exceptions or authorizations and to provide
Presidio Networked Solutions access to records needed to confirm such compliance upon request.(iv)Customer further acknowledges that certain Products may contain encryption and
may be restricted for export,re-export,shipment or transfer to government end users in certain countries.
Customer hereby authorizes and agrees to make timely payment for products delivered and services
rendered,including payments for partial shipments
Cus•mer Signature Date
•
SIB
City of Sunny Isles
Network Infrastructure Design
SOW# PNS0021-041816-01
Prepared For:
Jt.►NY ,S<F
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Prepared By:
Presidio Networked Solutions, Inc.
3250 W. Commercial Blvd, Suite 360
Oakland Park, FL33309
Jerry Baggett
Sr. Account Manager
D: 954.210.6098
! ,; C: 954.328.3968
Email:ibaggett(c�presidio.com
_ :
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Practieal thinkinga connected world.
S
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City of Sunny Isles Cisco Network Install
SOW#PNS0021-041816-01 P R E S I D I Ov
Version 1.0
Table of Contents Page
1 Presidio Overview 3
1.1 Our Presence 3
1.2 Headquarters and Office Locations 3
2 Management Capabilities 4
2.1 Project Management and Solution Delivery 4
2.2 Better Business Impact with Lower Risk 4
3 Statement of Work (SOW) 5
3.1 Statement of Work (SOW) Overview 5
3.2 Background 5
3.3 Scope 6
3.4 Project Phases 6
3.4.1 Phase 1 - Pre-Install Planning and Design 6
3.5 Key Assumptions 8
•
3.6 Expenses 9
3.6.1 Parking 9
3.6.2 Local Travel 9
3.6.3 Long Distance Travel 9
3.6.4 Other Ground Transportation 9
3.6.5 Lodging 9
3.7 Statement of Work Agreement 10
3.8 Milestone Sign-off 13
3.8.1 Milestone Sign-off 1 13
Appendix A: Deliverable Review and Acceptance Procedure 14
Appendix B: Project Change Control Procedure 15
Appendix C: Project Change Request Form 16
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City of Sunny Isles Cisco Network Install
SOW#PNS0021-041816-01 P R E S I D I O,
Version 1.0
1 Presidio Overview
Presidio is one of the largest solutions providers in the U.S. delivering innovative IT
solutions. We are passionate about driving results for our clients and delivering the
highest quality of products, services, and support in the industry. Our approach to
advanced technology, holistic in its blend of people, process and technology, creates
lower risk for the client in a way that provides significant value differentiation. Our years
of collaboration between our practice/solution development team and our delivery engine
have resulted in the industry's most reliable, proven solutions.
Presidio recognizes that in today's business climate, PRESIDIO
IT investments need to be strategic and practical to
Strategic Vision Fulfillment Capabilities
have immediate impact. We have the technical Industry Insight Depth&BreadthofServices
expertise to navigate and assess complex IT Independent Perspective and Support Offerings
challenges, interpret requirements, identify
STRATEGIC SERVICE
opportunities, and design and implement solutions PARTNER
PROVIDER
that resolve technology challenges, lower costs, and
improve business processes. .
Presidio combines experience, scale and stability with i
regional expertise and service, so City y of Sunn y Isles VALUE ADDED
RESELLER
can rest assured we will be everywhere you need us to
Local Presence, Engineering Expertise
support your business needs. We have more than Practical Hands-on Skills Broad Product Portfolio
2,000 IT professionals, 1000 of which are highly
certified consulting engineers, based conveniently in 50+ offices throughout the US.
Presidio has a passion for driving client results as indicated by our 95% client retention
rate and double-digit annual growth rates for 15+ years.
We are not just trusted partners, we enable new thinking that can benefit City'of Sunny
Isles now and in the future. •
1.1 Our Presence
•
Presidio's geographic footprint includes more than 50 offices throughout the United
States. We also serve our clients' global offices. With more than 2,400 employees and
offices nationwide, Presidio is headquartered at One Penn Plaza New York City, NY
10119.
1.2 Headquarters and Office Locations
Corporate Headquarters . ,rJi • Gx Offices
Presidio Corporate Presidio South Presidio North Presidio West
Headquarters 7601 Ora Glen Drive 10 Sixth Road 1955 Lakeway Drive
One Penn Plaza Suite 100 Woburn, MA 01801 Suite 220
New York City, NY 10119 Greenbelt, MD 20770 Phone: 781-638-2200 Lewisville,TX 75057
Phone: 212-652-5700 Phone: 800-4-LAN-WAN Fax: 781-932-0026 Phone: 469-549-3800
Fax: 301-313-2400 Fax: 469-549-3888
3 SIB
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Version 1.0
2 Management Capabilities
Following the Presidio Services Delivery Methodology, we hold fast to the project
management processes as defined in PMI's Project Management Body of Knowledge
(PMBOK). These methods define a set of project management processes, which we
adhere to as an organization.
PMBOK describes a broad model for project management activities. This model is
adapted to the features of each particular project. The model facilitates the sharing of
project management knowledge and experience, improves identification and usage of
best practices, and improves project results by avoiding common pitfalls.
2.1 Project Management and Solution Delivery
Presidio's project management activities are aligned with the Project Management
Institute's (PMI) Project Management Body of Knowledge (PMBOK) model which
improves identification and usage of best practices, and improves project results by
avoiding common pitfalls. Our technical solution delivery tasks incorporate Cisco's total
success methodology: Prepare, Plan, Design, Implement Operate and Optimize.
2.2 Better Business Impact with Lower Risk
Presidio delivers business outcomes for our clients with the lowest exposure to risk
inherent in IT projects. Our holistic blend of people, process, and technology, creates
lower risk for the client in a way that provides practical and sustainable value. Our years
of collaboration between our /solution architecture team and our delivery professionals
have resulted in the industry's most reliable, proven solutions.
Presidio proposes a multi-phased Lifecycle Services project approach that will be tailored
to the customer's desired deployment and implementation timeline for each of the sites
related to the project. Presidio's methodology and related phases are based on the Project
Management Institute's five phased approached for delivering project engagements.
4 S B
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3 Statement of Work (SOW)
3.1 Statement of Work (SOW) Overview
Presidio Networked Solutions, Inc. (Presidio) is pleased to present a statement of work to
provide professional services to City of Sunny Isles.
This Statement of Work defines the scope of work to be accomplished by Presidio. The
tasks to be performed by Presidio are defined and the responsibilities of Presidio and City
of Sunny Isles are contained herein as well.
Any deviations that arise during the proposed project and/or any changes to this
Statement of Work will be processed through the procedure described in the "Project
Change Control Procedure" (Appendix B). The investigation and the implementation of
changes may result in modifications to the Estimated Schedule, Charges, or other terms
of this Statement of Work.
The Statement of Work includes the following sections:
• Scope of Services
• Key Assumptions
• Technical Support after Completion
• Expenses
• Statement of Work Agreement
• Milestone Sign-off(s)
The following appendices are incorporated in and made part of this Statement of Work:
• Appendix A - Deliverable Review and Acceptance Procedure
• Appendix B - Project Change Control Procedure
• Appendix C - Project Change Request Form
3.2 Background
The City of Sunny Isles Beach has requested Presidio's assistance with the upgrade of
their current Cisco UC infrastructure. In preparation for the UC upgrade and expansion,
the City of Sunny Isles Beach is looking to upgrade the network infrastructure at their
City Hall in Sunny Isles Beach, Florida. The City of Sunny Isles Beach has requested
Presidio to provide the network design and provide templates for the network switch
configuration. The City of Sunny Isles Beach will apply the configurations on the
switches, perform the physical install, and migrate the current network connections to the
new switching infrastructure.
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3.3 Scope
Our purpose as detailed within this Statement of Work (SOW) is to provide professional
services to the City of Sunny Isles to perform the tasks outlined in this document.
City of Sunny Isles intends to have Presidio Sr. Engineers provide the network design
and provide templates for the network switch configuration. The City of Sunny Isles will
deploy the new Cisco Network Infrastructure based on that design.
3.4 Project Phases
The phases for this project consist of the following:
• Phase 1 —Pre-Install Planning and Design
3.4.1 Phase 1 — Pre-Install Planning and Design
In this Phase of the project, Presidio will also host a technical workshop with City of Sunny Isles
to fully understand both the technical and business requirements as it relates to how to configure
the equipment as it pertains to this Phase. Presidio often uses technical workshops as the method
for the Presidio lead engineer to come away with all of the information required to pre-configure,
test, and implement the solution.
If during a workshop it is determined that additional tasks are required to be performed by
Presidio that are not outlined in this SOW or were not originally intended to be part of this
project, a change order at the end of this SOW will be utilized to make modifications to this
project and SOW.
Based on information gathered during the technical workshop the City of Sunny Isles will install
the equipment. Once implementation has been completed, the City of Sunny Isles will perform a
series of system functionality tests as identified during the technical workshop and requirements
gathering.
Presidio Responsibilities for Phase 1:
• Conduct a project kickoff meeting City of Sunny Isles and Presidio.
• Review of existing LAN environment.
• Review design considerations for the Cisco Catalyst 4500X implementation.
• Review design considerations for the Cisco catalyst 2960X implementation.
• Finalize physical design for the network.
• Develop a Detail Design Document(DDD).
• Provide configuration templates for the two(2)Cisco Catalyst 4500X switches
• Provide configuration templates for eleven(1 1) Cisco Catalyst 2960-X switches
• Present and review Detailed Project Plan with City of Sunny Isles and receive input
and/or agreement.
• Develop testing criteria document for determination of a successful engagement.
• Document both requirements and technical information for the City of Sunny Isles to use
to configure and implement the solution.
• The City of Sunny Isles Beach will physically rack and stack Cisco switches.
• The City of Sunny Isles Beach will stage and install the Cisco switches based on the
design.
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City of Sunny Isles Responsibilities for Phase 1:
• Sign off on technical requirements document
• Participate in design workshop and provide all data requested by Presidio
• Provide access to network infrastructure and configurations
• Provide all data requested by Presidio
• Provide physical access to the building and all closets
• Insure that all proper rack, power, and cabling is completed prior to the install
• Rack, stage, and install all network switches and assist with the cutover to the new
network
Required Resources for Phase 1:
• Presidio lead engineer, Presidio network engineer
• City of Sunny Isles project lead and technical representative(s)
Deliverables for Phase 1:
• Technical requirements document(to be signed by City of Sunny Isles)
• Switch Configuration templates
• Visio Diagram of network connectivity
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3.5 Key Assumptions
Presidio made the following assumptions when developing this Statement of Work. These
assumptions serve as the foundation to which the project estimate, approach and timeline were
developed. Any changes to the following assumptions must be processed using the procedures
the section titled "Project Change Control Procedure" (Appendix B).
• Presidio will perform most of the Services under this Statement of Work during normal
business hours, 8:00 a.m. to 5:00 p.m. (local time) Monday through Friday, except
Presidio holidays, unless otherwise specified.
• Some of the Services provided will be performed during the night shift and weekends.
City of Sunny Isles will provide the required access to systems and resources.
• Some activities on this project may be performed on Presidio's premises.
• Presidio will not make changes to the configuration of any network equipment after it has
been installed and tested.
• City of Sunny Isles technical resources will be made available to the Presidio project
team.
• City of Sunny Isles will provide Presidio admin access on appropriate devices for the
success of this project.
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3.6 Expenses
In addition to the charges documented in the Statement of Work Agreement, the following
expenses will be charged to City of Sunny Isles.
3.6.1 Parking
Parking fees will not be charged to City of Sunny Isles. Charges will represent actual costs and be
accompanied by a receipt.
3.6.2 Local Travel
Local travel will not be charged to City of Sunny Isles on a per mile basis. Mileage will be
reimbursed at the current government rate. The following information will accompany all
requests: purpose of trip, date, location and mileage log.
3.6.3 Long Distance Travel
Long distance travel will not be charged to City of Sunny Isles.
3.6.4 Other Ground Transportation
No car rental, cab, subway and bus fares will be charged to City of Sunny Isles.
3.6.5 Lodging
Since no long distance travel will be charged, Presidio will not charge for City of Sunny Isles for
hotel/motel fees.
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3.7 Statement of Work Agreement
This Statement of Work (SOW) Agreement applies to the performance, invoicing and
payment of services only. Terms for delivery, invoicing and payment of other items such
as hardware, software and maintenance are excluded from this agreement.
This Agreement is made between Presidio Networked Solutions, Inc. (Presidio), a
corporation under the laws of Florida, and the City of Sunny Isles (Customer), a
corporation organized under the laws of Florida and located at
Sunny Isles Beach .
Upon acceptance of this Agreement (as indicated by its execution below) Presidio
agrees to provide to Customer, and Customer agrees to purchase from Presidio,
services in accordance with this SOW and the following terms and conditions.
1. Presidio will have satisfied the provisions of this Statement of Work when any of the
following occurs:
a. Presidio accomplishes the tasks described under"Scope of Services".
b. City of Sunny Isles notifies Presidio, in writing, that further Services are not required.
c. Either party terminates this Statement of Work under the terms of the Agreement.
2. Presidio shall complete the following milestones in accordance with this SOW.
Customer will be notified in writing as each milestone is satisfied and presented with
an acceptance form. Upon notification, Customer has up to ten (10) business days
to provide Presidio a written account of any deviations from the tasks as described
within the SOW. If no issues are documented within the ten (10) business days, the
task shall be considered satisfied.
Pre-Installation Planning and Design $ 8,064.00
Total $8,064.00
3. Presidio will not invoice the Customer for the items listed in the section titled
"Expenses" in this SOW.
4. By signing below the Client acknowledges that Presidio has incurred substantial recruitment,
screening, training, administrative and marketing expenses with respect to their personnel,
and that the identity, telephone number, address, skills, qualifications, preferences and work
history of the personnel constitute trade secrets of Presidio. Accordingly, Client agrees not to
directly or indirectly utilize, offer to hire, hire on a permanent or part time basis or engage as
an independent contractor or free-lancer, any Presidio personnel assigned to Client by
Presidio during any such assignment and for a period of 24 months after completion of such
assignment, except through Presidio. Client also agrees not to permit or cause any such
personnel to work on Client's premises or for Client through any other firm or while on the
payroll of any other firm for a like period, without the expressed prior written consent of
Presidio.
5. Having carefully read all provisions of this Agreement, Customer acknowledges that
this is a final expression of the terms and conditions among the parties. There are
no representations, warranties or stipulations, either oral or written, not contained
herein. Until accepted and signed by an officer of Presidio, this Agreement shall not
become effective and shall not constitute a binding contract.
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Quote valid for 30 days from date shown above. Prices may NOT include all applicable
taxes and shipping charges. All prices subject to change without notice. Supply subject
to availability.
This quotation subject to Presidio Standard Terms and Conditions as follows:
Credit: Net 30 Days (all credit terms subject to prior Presidio credit department approval)
The price included herein reflects a 3% discount for payment by cash, check or wire
transfer. This discount will not apply in the event that customer pays using a credit card
. or debit card.
Delivery: FOB origin (FOB destination (CONUS) applicable to Federal Government
Customers only) Orders shipped from a manufacturer to Presidio at customer request
for warehousing, configuration, storage or otherwise, shall be deemed to have been
shipped to customer FOB origin.
Changes to the above Terms and Conditions must be accepted in writing by Presidio
Networked Solutions
Preprinted terms appearing on Customer Purchase Orders must be accepted in writing
by Presidio Networked Solutions to be applicable.
Size Business: Large; CAGE Code: OKD05; DUNS 15-405-0959; CEC: 15-506005G;
Tax ID# 58-1667655
Product is warranted by the Manufacturer, not by Presidio Networked Solutions. Please
consult Manufacturer for warranty terms.
Opened product is non-returnable. Unopened equipment is non-returnable after 30 days
from shipment date. Presidio reserves the right to deny RMA requests in the event the
Manufacturer will not provide for an authorized return. If integration of product is
performed at a Presidio facility, transfer of ownership occurs as of inception of
integration regardless of shipment terms as manufacturers will not accept return of open
product.
Please inspect equipment thoroughly against packing list before opening.
Pricing for Professional Services are best-effort estimates only. Actual pricing will be
finalized as part of a mutually-agreeable Statement of Work.
Import Clearance and Documentation - Customer shall be responsible for the Customs
clearance process, where applicable, and for obtaining any and all required license and
permits as well as satisfying any formalities required to import the Products into the
Territory in accordance with all applicable laws and regulations, including but not limited
to the payment of duties, taxes, surcharges, fees and any special assessments and take
all other actions required in connection with the importation and Customs clearance of
Products. Customer shall be responsible for ensuring documentation necessary for the
import and Customs clearance process and recordkeeping meets all applicable laws and
regulations.
Export Controls - (i) Customer shall comply with all applicable Export Control Laws,
including but not limited to the U.S. Department of Commerce's Export Administration
Regulations, in the performance of this Agreement and in the import, export, re-export,
shipment, transfer, use, operation, maintenance, repair or disposal of Products and any
related parts, components, accessories, know-how or technology. "Export Control Laws"
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means all export control, economic sanction and antiboycott laws and regulations of the
United States and other jurisdictions, including but not limited to the U.S. Export
Administration Regulations, the U.S. International Traffic in Arms Regulations and the
U.S. Department of Treasury's economic sanctions regulations. (ii) Product and any
related parts, components, accessories, know-how and technology must not be re-
exported or transferred to restricted persons and sanctioned countries designated by the
U.S. Government, including Cuba, Iran, North Korea, Sudan and Syria, unless
authorized in advance by the Company and the U.S. Government. (iii) Customer
acknowledge that transfers of Product and any related parts, components, accessories,
know-how and technology may be subject to the terms and conditions of an export
license, license exception or other authorization pursuant to Export Control Laws.
Customer agree to comply fully with the terms of any licenses, license exceptions or
authorizations and to provide Presidio Networked Solutions access to records needed to
confirm such compliance upon request. (iv) Customer further acknowledges that certain
Products may contain encryption and may be restricted for export, re-export, shipment or
transfer to government end users in certain countries.
As indicated by signing below, the parties and their respective heirs, estates, successors
and assigns agree to be legally bound to this contract.
City of Sunny Isles Presidio Networked Solutions, Inc.
By: By:
(Authorized Signature) (Authorized Signature)
(Print or Type Name) (Print or Type Name)
(Title) (Title)
(Date) (Date)
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3.8 Milestone Sign-off
3.8.1 Milestone Sign-off 1
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City of Sunny Isles Cisco Network Infrastructure Upgrade
Pre-Installation Planning and Design $ 8,064.00
Customer Information
Name: Phone:
POC: Address:
E-mail:
Acceptance
The undersigned agrees that the above milestone has been satisfactorily completed as described
in the supplied agreement. The undersigned also agrees to make the phased payments to
Presidio Networked Solutions, Inc. (Presidio) for said services according to the terms and
conditions of the agreement.
City of Sunny Isles has up to ten (10) business days to provide Presidio a written account of any
issues or deviations from the work as described within the SOW. If no issues are documented
within the ten (10) business days, the item will be considered satisfied.
City of Sunny Isles
•
By:
(Authorized Signature)
(Print or Type Name)
(Title)
(Date)
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Appendix A: Deliverable Review and Acceptance
Procedure
With the exception of Project Status Reports, each deliverable material, as defined in
this Statement of Work, will be approved in accordance with the following procedure:
1. Within ten (10) business days the City of Sunny Isles will either accept the deliverable
Material or provide the Presidio Project Manager a written list of requested changes. If
no written response, either accepting or requesting changes, is received from the City of
Sunny Isles within ten (10) business days then the deliverable Material shall be deemed
accepted;
2. If a written list of requested changes is received within ten (10) business days, the
Presidio Project Team will make the agreed upon revisions and will, within ten (10)
business days, re-submit the updated version to the City of Sunny Isles;
3. At that time the City of Sunny Isles has ten (10) business days to review and request
changes for the final document. If no written response, either accepting or requesting
changes, is received from the City of Sunny Isles within ten (10) business days then the
deliverable Material shall be deemed accepted.
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Appendix B: Project Change Control Procedure
In the event both Presidio and City of Sunny Isles agree to a change in this Statement of Work,
a written description of the agreed change (called a "Change Authorization") will be prepared,
which both parties must sign. The Change Authorization will describe the change, the rationale
for the change, and specify any change in the charges, estimated schedule, or other terms.
Depending on the extent and complexity of the requested changes, Presidio may charge for the
effort required analyzing it. When charges are necessary in order to analyze a change, Presidio
will provide a written estimate and begin the analysis on written authorization. The terms of a
mutually agreed upon Change Authorization will prevail over those of this Statement of Work or
any previous Change Authorization.
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Appendix C: Project Change Request Form
The following Project Change Request form is to be used as described in the SOW.
Project Change Request SOW Ref#:
PCR Number:
Description of Proposed Change and Reason for the Request:
(Add attachments, if necessary)
Submitted by: Date:
Best Estimate to
Implement Change:
Implementation
Approve Disapprove Signed: Date:
Customer Project Administrator
Implementation
Approve Disapprove Signed: Date:
Presidio Project Manager
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Statement of Work
Version 1.2
April 6, 2016
Presidio Networked Solutions, Inc.
3250 W Commercial Blvd
Suite 360
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RESTRICTIONS ON DISCLOSURE AND USE OF DATA
This proposal or quotation includes data that shall not be disclosed outside City of Sunny Isles and shall not be
duplicated,used or disclosed—in whole or in part—for any purpose other than to evaluate this proposal or quotation. If,
however,a contract is awarded to this offer or as a result of—or in connection with—the submission of this data,City of
Sunny Isles shall have the right to duplicate,use or disclose the data to the extent provided in the resulting contract. This
restriction does not limit City of Sunny Isles right to use information contained in this data if it is obtained from another
source without restriction. The data subject to this restriction is contained on pages marked:
"USE OR DISCLOSURE OF DATA ON THIS PAGE IS SUBJECT TO THE
RESTRICTIONS ON THE TITLE PAGE OF THIS PROPOSAL."
The data in the pages of this proposal where so annotated contain trade secrets and commercial or financial information
that are either specifically exempted from disclosure by statute or privileged or confidential within the meaning of the
exemption set forth in Section 552(b)(3)and(4),respectively,of the Freedom of Information Act,5 U.S.C.552,the
disclosure of which could invoke the criminal sanctions of 18 U.S.C. 1905.
This SOW is valid for 90-days from the date indicated on this cover page
•
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Table of Contents
Section 1: Scope of Services 4
Overview 4
Scope 4
License Data 5
Section 2: Project Phases 6
Section 3: Key Assumptions 11
Section 4: Estimated Schedule 13
Section 5: Statement of Work Agreement 14
Section 6: Travel and Expenses 16
Appendix A: Deliverable Review and Acceptance Procedure 17
Appendix B: Project Change Control Procedure 18
Appendix C: Project Change Request Form 19
•
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SECTION 1 : SCOPE OF SERVICES
Overview
City of Sunny Isles has requested the services of Presidio Networked Solutions, Inc.
(Presidio) to provide upgrade services for their collaboration systems environment. At a
high level the components included in this upgrade include the below:
• Cisco Unified Communications Manager (CUCM)
• Cisco Unity Connection (CUC)
• Cisco UC Virtual Hypervisor
• Cisco Voice Gateways
• Cisco Instant Messaging & Presence (IM&P)
Scope
Our purpose as detailed within this Statement of Work (SOW) is to provide professional
services to City of Sunny Isles to upgrade the applications listed above in the Overview
Section of this document. Please carefully review this document to ensure no
applications, which need to be upgraded, have been overlooked.
City of Sunny Isles intends to have Presidio perform the following tasks as the scope of
this engagement:
• Presidio will conduct a kick-off meeting with City of Sunny Isles staff to introduce
the engineers and project team that will be part of this project. This meeting will
be utilized to review the Bill of Materials (BOM) for this project as well as to
review this Scope of Work (SOW). A high level schedule will be discussed as
well beginning with tentatively setting a meeting time and date for the Detailed
Design Workshop (DDW).
• Presidio will facilitate a Detailed Design Workshop (DDW) to validate and
document the technical and business requirements for this project. The results
of this meeting will be documented in a System Engineering Report (SER) that all
parties will be required to approve prior to any configuration beginning on the
equipment.
• Presidio will upgrade the following applications:
Application Current Proposed Version
Version"
Cisco Unified Communications Manager 7.1 11.0(1)
Cisco Unity Connection 7.1 11.0(1)
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Cisco IM&P NA 11.0(1)
Enterprise License Manager NA 11.0(1)
Expressway NA 8.7
• Presidio will perform this upgrade as an in-place upgrade during a maintenance
window provided by City of Sunny Isles
• Presidio will validate backups to customer provided SFTP locations for all
applications. City of Sunny Isles is responsible for providing the backup
locations.
• Presidio will complete the test plan developed in the DDW. Presidio requires City
of Sunny Isles to provide a representative to assist in the test process and sign
off on the completed test worksheet.
• Presidio will be on standby to assist in SIP trunk Carrier conversion
• Presidio will develop up to 4 new AA in CUC
• Presidio will provide up to (4) hours of administrative update training to cover the
new features and functionalities in the upgraded applications.
• Presidio will document all changes and modifications to the system that occur
during the upgrade and provide this information along with the design document
as the system as-built documentation at the end of this project.
• Presidio will provide an engineer for up to eight (8) hours total of day 1 support
the first business day following the upgrade.
License Data
The following is for information purposes related to the upgrade. Please note any
discrepancies so that they may be corrected. Please note that if there is not enough
coverage for licenses moving into the new versions of Cisco UC then City of Sunny Isles
will be responsible for purchasing the needed licenses.
Cisco records reflect that City of Sunny Isles currently has the below entitlements to
upgrade:
Contract Services Type Quantity 1USER TYPE End Date
• Number
New BOM SWSS 100 UNITY TBD
New BOM SWSS 48 ESSENTIAL TBD
New BOM SWSS 200 CUWL-STD TBD
New BOM SWSS 25 Enhanced TBD
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**One VM box is granted per CUWL User. Totaling 300 VM boxes
A user report was pulled utilizing the Cisco LOU (License Count Utility) to validate the
number of user licenses required for this upgrade. The results are below with the users
that do not align with the above contract highlighted. Please note City of Sunny Isles
should plan to purchase the correct licenses to true up the UC applications prior to the
upgrade.
SECTION 2: PROJECT PHASES
The phases for this project consist of the following:
• Phase 1 - Kick-off
• Phase 2 - Planning (Requirements Analysis/Site Survey/Technical
Design/Workshops/Etc.)
• Phase 3-Deployment(Site Preparation/Hardware
Implementation/Testing/Training/Etc.)
• Phase 4 - Follow up (Collect Statistics/Documentation/Etc.)
• Phase 5 - Closeout
Phase 1 — Kick-off
In order to introduce the appropriate parties from both City of Sunny Isles and Presidio
on the project, a project kick-off meeting will be held. The required attendees for the kick
off meeting will be Presidio's project manager, lead engineer, and City of Sunny Isles's
project lead and technical representative and Account Manager (as applicable). Key
client contacts and team members should be identified and in attendance.
During the project kickoff meeting the content of this SOW will be reviewed to ensure
that there is a clear understanding between Presidio and City of Sunny Isles as it relates
to roles and responsibilities of this project. The project kickoff phase should be held in
person with the client and attended by as many Presidio resources as is reasonably
possible.
Presidio Responsibilities for Phase 1:
• Conduct a project kick off meeting
• Identify key timeline objectives
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City of Sunny Isles Responsibilities for Phase 1:
• Attend a project kick off meeting
• Provide key timeline objectives
Required Resources for Phase 1:
• Presidio lead engineer
• Presidio account manager
• Presidio project manager
• City of Sunny Isles project lead and technical representative(s)
Deliverables for phase 1:
• Project timeline
Phase 2— Planning
The purpose of the planning phase is to allow for the lead senior engineer from Presidio
to fully understand both the technical and business requirements as it relates to how to
technically configure the equipment as it pertains to this SOW. Presidio often uses
technical workshops as the method for the Presidio lead engineer to come away with all
of the information required to pre-configure, test, and implement the solution. Workshops
will be scheduled in-advance, attendance and participation by key project members is
essential.
If during a workshop it is determined that additional tasks are required to be performed
by Presidio that are not outlined in this SOW or were not originally intended to be part of
this project, a change order at the end of this SOW will be utilized to make modifications
to this project and SOW.
The technical workshop phase should be held in person with as many Presidio
resources in attendance as is reasonable.
Presidio Responsibilities for Phase 2:
• Conduct a requirements gathering and technical workshop
• Document both requirements and technical information to be used to configure
and implement the solution in this SOW
City of Sunny Isles Responsibilities for Phase 2:
• Sign off on the technical requirements document
Required Resources for Phase 2:
• Presidio lead engineer
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• City of Sunny Isles project lead and technical representative(s)
Deliverables for Phase 2:
• Technical requirements document (to be signed by City of Sunny Isles before
Deployment starts)
Phase 3— Deployment
Based on information gathered during the technical workshop the Presidio lead engineer
will install the equipment as much as possible offline. Once approved by City of Sunny
Isles, Presidio will plug the equipment into the network and start the implementation
process. Once implementation has been completed, Presidio will perform a series of
system functionality tests and failover tests as identified during the technical workshop
and requirements gathering.
Presidio Responsibilities for Phase 3:
• Conduct systems functionality testing
• Conduct failover testing
• Document the results of the system and failover testing
City of Sunny Isles Responsibilities for Phase 3:
• Participate in systems functionality testing
• Participate in failover testing
• Sign off on a successful test scenario(s)
Required Resources for Phase 3:
• Presidio lead engineer
• City of Sunny Isles project lead and technical representative(s)
• Other necessary resources will be identified and scheduled
Deliverables for Phase 3:
• System test and failover document (to be signed by City of Sunny Isles)
Phase 4— Follow Up
During this phase, Presidio will perform any and all agreed follow up tasks such as
statistic collecting, network traces, etc. Additionally, Presidio will be responsible for
documenting any equipment that has been deployed as part of this project and this
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SOW. This also includes a high level diagram for the solution that has been
implemented. All usernames, passwords, and IP addresses will be turned over to City of
Sunny Isles as well.
Presidio Responsibilities for Phase 4:
• Develop documentation and high-level diagram of the solution that has been
implemented
• Turn-over all usernames, passwords, and IP addresses to City of Sunny Isles
City of Sunny Isles Responsibilities for Phase 4:
• Review Presidio provided documentation and provide feedback
Required Resources for Phase 4:
• Presidio lead engineer
• City of Sunny Isles project lead and technical representative(s)
Deliverables for Phase 4:
• As-Build Diagrams, please include Configurations and Credentials
Phase 5— Closeout
Once all of the above phases have been completed, the Presidio project manager will
pull together the appropriate resources from City of Sunny Isles and Presidio to conduct
a closeout meeting.
The purpose of this meeting is to ensure that all the tasks that have been identified in
this SOW or any change orders have been completed. In addition this will provide City
of Sunny Isles the opportunity to raise any open issues that need to be addressed either
as part of this SOW, a change order, or a new SOW. The project closeout meeting
should be held in person with as many Presidio resources in attendance as is
reasonable.
•
Presidio Responsibilities for Phase 5:
• Perform a project closeout meeting
City of Sunny Isles Responsibilities for Phase 5:
• Attend a project closeout meeting
Required Resources for Phase 5:
• Presidio lead engineer
• Presidio account manager
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• Presidio project manager
• City of Sunny Isles project lead and technical representative(s)
Deliverables for Phase 5:
• Last milestone sign off sheet (signed)
• Lessons Learned review conducted with the Client and team members
•
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SECTION 3: KEY ASSUMPTIONS
Presidio made the following assumptions when developing this Statement of Work.
These assumptions serve as the foundation to which the project estimate, approach and •
timeline were developed. Any changes to the following assumptions must be processed
using the procedures the section titled "Project Change Control" (Appendix B).
• Additional required tasks discovered after the execution of this SOW that are not
mentioned in this SOW will require a change order
• Defective equipment provided by City of Sunny Isles utilized for this solution that
require Presidio additional hours of troubleshooting will require a change order
• Troubleshooting issues due to City of Sunny Isles configuration changes after
milestone signoff will require a change order
• Presidio will perform most of the Services under this Statement of Work during
normal business hours, 8:00 a.m. to 5:00 p.m. (local time) Monday through
Friday, except Presidio holidays, unless otherwise specified.
• Presidio will be provided all required physical access to the City of Sunny Isles
facilities (identification badge, escort, parking decal, etc.) as required by City of
Sunny Isles policies.
• Some of the Services provided may be performed during the night shift and
weekends. City of Sunny Isles will provide the required access to systems and
resources.
• City of Sunny Isles is responsible for all transport of equipment from receiving
area(s) to the data center(s) and/or equipment rooms where it will be installed.
• City of Sunny Isles is responsible for the condition and readiness of the electrical
power distribution plant and the correction of any anomalies and/or deficiencies.
• City of Sunny Isles is responsible for providing all patch cables (copper and fiber
optic) unless specifically indicate in the bill of materials
• City of Sunny Isles is responsible for providing adequate rack space, power,
environmental controls, data wiring, engineering/staging workspace and any
other access required for completion of this project.
• Some activities on this project may be performed on Presidio's premises.
• Presidio may engage subcontractors and third parties in performing a portion of
this work.
• Presidio will not make changes to the configuration of any network equipment
after it has been installed and tested.
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• City of Sunny Isles technical resources will be made available to the Presidio
project team for planning purposes and to answer questions about the existing
environment.
•
• City of Sunny Isles resources will participate in the acceptance and ready for use
testing associated with this solution and sign off on those tests upon successful
completion.
• City of Sunny Isles will provide Presidio administrative access on appropriate
devices for the success of this project.
• City of Sunny Isles is responsible for ensuring all products being upgraded are
covered under manufacturer support at the time of the upgrade.
• City of Sunny Isles is responsible for all power, racks space, and HVAC
requirements needed for this project.
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SECTION 4: ESTIMATED SCHEDULE
Services will be performed on the following schedule.
Phase 1 — Kick-off 1 day
Phase 2 — Planning 2 week
Phase 3— Deployment 2 weeks
Phase 4 — Follow Up 1 weeks
•
Phase 5 — Closeout 1 day
The above delivery schedule is contingent on City of Sunny Isles carrying out the
responsibilities defined in this Statement of Work.
City of Sunny Isles will be notified as each task is satisfied. Upon notification, City of
Sunny Isles has up to the duration defined in Appendix A (Deliverable Review and
Acceptance Procedure) to provide Presidio a written account of any issues or deviations
from the task as described within the SOW. If no issues are documented within that
period, the task will be considered satisfied and completed.
Please note that Presidio does not allocate resources or provide scheduling information
for projects until this SOW has been executed and a method of payment has been
processed by the Presidio Services operation team.
•
•
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SECTION 5: STATEMENT OF WORK AGREEMENT
This Statement of Work (SOW) Agreement applies to the performance, invoicing and
payment of services only. Terms for delivery, invoicing and payment of other items such
as hardware, software and maintenance are excluded from this agreement.
This Agreement is made between Presidio Networked Solutions, Inc. (Presidio), a
corporation under the laws of Florida, and City of Sunny Isles (Customer), a
corporation organized under the laws of and located
at Florida
Upon acceptance of this Agreement (as indicated by its execution below) Presidio
agrees to provide to Customer, and Customer agrees to purchase from Presidio,
services in accordance with this SOW and the following terms and conditions.
1. Presidio will have satisfied the provisions of this Statement of Work when any of the
following occurs:
• Presidio accomplishes the tasks described under "Scope of Services".
• City of Sunny Isles notifies Presidio, in writing, that further Services are not
required.
• Either party terminates this Statement of Work under the terms of the
Agreement.
2. Presidio shall complete the following milestones in accordance with this SOW.
Customer will be notified as each milestone is satisfied. Upon notification, Customer
has up to the duration defined in Appendix A (Deliverable Review and Acceptance
Procedure) to provide Presidio a written account of any deviations from the tasks as
described within the SOW. If no issues are documented within that period, the task
shall be considered satisfied and completed.
Kick-off $ 2,650.00
Planning $ 7,950.00
Deployment $ 7,950.00
Follow Up $ 5,300.00
Closeout $ 2,650.00
Total $ 26,500.00
** Florida Dept of Management Services Consultant Services IT 973-561-010-1 $168.61/hour
3. Presidio shall invoice Customer as indicated above and in the section titled
"SUMMARY OF CHARGES" for the services plus applicable expenses according to
this SOW.
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4. Having carefully read all provisions of this SOW, Customer acknowledges that this is
a final expression of the terms and conditions among the parties. This SOW is
expressly governed by the terms and conditions contained in the most recent Master
Service Agreement between the parties hereto (the "MSA"). In the event of any
inconsistency between the terms and conditions contained herein and the MSA, and
only to the extent of the inconsistency, the terms and conditions of the MSA shall
control. There are no representations, warranties or stipulations, either oral or
written, other than those contained herein and in the MSA. Until accepted and
signed by an officer of Presidio, this SOW shall not become effective and shall not
constitute a binding contract
As indicated by signing below, the parties and their respective heirs, estates, successors and
assigns agree to be legally bound to this contract.
City of Sunny Isles Presidio Networked Solutions, Inc.
By: By:
(Authorized Signature) (Authorized Signature)
(Print or Type Name) (Print or Type Name)
(Title) (Title)
(Date) (Date)
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SECTION 6: TRAVEL AND EXPENSES
In addition to the above charges, the following expenses will be charged to City of Sunny
Isles. Receipts will only be supplied if requested by the customer.
Parking
Parking fees will not be charged to City of Sunny Isles. Charges will represent actual
costs.
Local Travel
Local travel will not be charged to City of Sunny Isles on a per mile basis. Mileage will
be reimbursed at the current government rate.
Long Distance Travel
Long distance travel is not required.
Other Ground Transportation
If long distance travel is required car rental, cab, subway and bus fares will be charged
to City of Sunny Isles. Charges will represent actual cost.
Lodging
If long distance travel is required while on travel, Presidio will charge for City of Sunny
Isles for hotel/motel fees. Hotel/motels will be selected for the location convenience of
the traveler, safety and cost. Charges will be actual costs.
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APPENDIX A: DELIVERABLE REVIEW AND ACCEPTANCE
PROCEDURE
With the exception of Project Status Reports, each deliverable material, as defined in
Appendix A, "Deliverable Guidelines", will be approved in accordance with the following
procedure:
1. Within five (5) business days the City of Sunny Isles will either accept the deliverable
Material or provide the Presidio Project Manager a written list of requested changes.
If no written response, either accepting or requesting changes, is received from the
City of Sunny Isles within five (5) business days then the deliverable Material shall be
deemed accepted;
2. If a written list of requested changes is received within five (5) business days, the
Presidio Project Team will make the agreed upon revisions and will, within five (5)
business days, re-submit the updated version to the City of Sunny Isles;
3. At that time the City of Sunny Isles has five (5) business days to review and request
changes for the final document. If no written response, either accepting or
requesting changes, is received from the City of Sunny Isles within five (5) business
days then the deliverable Material shall be deemed accepted.
Deliverable documentation may be delivered via email, uploaded to a portal, or provided
on a physical media and it may be provided in either an encrypted or unencrypted
format. If City of Sunny Isles requests a specific delivery method and format, Presidio
will use that for all documentation delivery; otherwise, the sender will choose a delivery
method which he or she feels is appropriate given the content of the documentation.
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APPENDIX B: PROJECT CHANGE CONTROL PROCEDURE
In the event both Presidio and City of Sunny Isles agree to a change in this Statement of
Work, a written description of the agreed change (called a "Change Authorization") will
be prepared, which both parties must sign. The Change Authorization will describe the
change, the rationale for the change, and specify any change in the charges, estimated
schedule, or other terms. Depending on the extent and complexity of the requested
changes, Presidio may charge for the effort required analyzing it. When charges are
necessary in order to analyze a change, Presidio will provide a written estimate and
begin the analysis on written authorization. The terms of a mutually agreed upon
Change Authorization will prevail over those of this Statement of Work or any previous
Change Authorization. Client and Presidio will approve any change.
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APPENDIX C: PROJECT CHANGE REQUEST FORM
The following Project Change Request form is to be used as described in the SOW.
Project Change Request SOW Ref#: P288-160406
PCR Number:
Description of Proposed Change and Reason for the Request:
(Add attachments, if necessary)
Submitted by: Date:
Best Estimate to
Implement Change: _
Implementation
Approve Disapprove Signed: Date:
Customer Project Administrator
Implementation
Approve Disapprove Signed: Date:
Presidio Project Manager
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SUN�Y !S F City of Sunny Isles Beach
fry 18070 Collins Avenue
u, ), Sunny Isles Beach, Florida 33160
SP °p ooh* ,,e (305)947-0606 City Hall
r' •o, s.,tL 0."* (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Derrick L.Arias, Chief Information Officer
DATE: 5/19/2016
RE - ' Agreement with Presidio Networked Solutions, Inc. for
Telephone System Upgrade
RECOMMENDATION:
It is recommended that the City Commission adopt the attached
resolution authorizing the Mayor to enter into this agreement with
Presidio Networked Solutions, Inc.
REASONS:
The City is in need of upgrading the current telephone system which
services Government Center, Pelican Community Park, and Heritage
Park. The current system was initially installed in 2004 when the
Government Center was built. The central servers were later updated in
2009, but the system is now in need of replacement.
This agreement includes all of the hardware and licensing costs for
• upgrading to the latest versions of Cisco's platform, replacement of
user telephone sets, as well as professional services for
implementation, training, and cutover to the new system.
ADDITIONAL INFORMATION:
The total not to exceed amount for this agreement is $203,027.31, of
which the Police Department share of 39.6%, or $80,398.81 shall be
paid using forfeiture funds.
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FUNDING SOURCE:
Funding was budgeted and is available in account 001-2-5160-464300-
00000.
ATTACHMENTS:
• Description
Resolution
Agreement
Attachment"A" Quote
Item Number: 10.G.
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