HomeMy WebLinkAboutReso 2016-2540 RESOLUTION NO. 2016 - 251
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE FIFTH
AMENDMENT TO THE AGREEMENT WITH CALVIN
GIORDANO AND ASSOCIATES, INC. TO PROVIDE SERVICES
RELATING TO THE PEDESTRIAN AND EMERGENCY BRIDGE
PROJECT, IN A TOTAL AMOUNT NOT TO EXCEED EIGHT
HUNDRED THIRTY-FOUR THOUSAND ONE HUNDRED
NINETY-FIVE DOLLARS ($834,195.00), IN SUBSTANTIALLY
THE SAME FORM ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AMENDMENT TO AGREEMENT; AUTHORIZING THE CITY
MANAGER AND THE CITY ATTORNEY TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on July 1, 2011, the City advertised and issued Request for Qualifications
(RFQ) No. 11-07-01 for professional consulting services including but not limited to prime
consultant services, permitting, and design development related to the Emergency Bridge
Project; and
WHEREAS, on December 15, 2011 via Resolution No. 2011-1817, the City Commission
awarded RFQ No. 11-07-01 to and entered into an agreement with Calvin Giordano &
Associates, Inc. to provide consulting and permitting services for the Emergency Bridge, in an
amount not to exceed Five Hundred Sixty-Two Thousand Five Hundred Ninety-Four Dollars
($562,594.00); and
WHEREAS, on October 18, 2012 via Resolution No. 2012-1982, the City Commission
approved the First Amendment to Agreement with Calvin, Giordano, and Associates, Inc., to
provide consulting and permitting services for the Emergency Bridge Project, in a total amount
not to exceed Thirty Four Thousand Six Hundred Forty-Four Dollars and Seventy-Five Cents
($34,644.75), bringing the total amount not to exceed to Five Hundred Ninety-Seven Thousand
Two Hundred Thirty-Eight Dollars and Seventy-Five Cents ($597,238.75); and
WHEREAS, on January 17, 2013 via Resolution No. 2013-2016, the City Commission
approved the Second Amendment to Agreement with Calvin, Giordano, and Associates, Inc., to
provide a.Topographic Survey to evaluate possible seagrass mitigation areas for the Emergency
Bridge Project, in a total amount not to exceed Five Thousand Five Hundred Two Dollars
($5,502.00), bringing the total amount not to exceed to Six Hundred Two Thousand Seven
Hundred Forty Dollars and Seventy-Five Cents ($602,740.75); and
WHEREAS, on February 20, 2014 via Resolution No. 2014-2195 the City Commission
approved the Third Amendment to the Agreement with Calvin, Giordano, and Associates, Inc.,
to provide final design and final permitting services for the completion of the Pedestrian and
Emergency Vehicular Bridge, in an amount not to exceed Three Hundred Four Thousand Ninety-
Five Dollars and Seventy-Five Cents ($304,095.75), bringing the total amount not to exceed to
Nine Hundred Six Thousand Eight Hundred Thirty-Six Dollars and Fifty Cents ($906,836.50);
and
R2016-CGA 5t1 Amendment to Agmt Emergency Bridge Page 1 of 3
WHEREAS, on November 19, 2015 via Resolution No. 2015-2495, the City
Commission approved the Fourth Amendment to the Agreement with Calvin Giordano and
Associates, Inc., to provide design modifications to the Pedestrian and Emergency Vehicular
Bridge for Easement concerns, in an amount not to exceed Seventy-Seven Thousand Six
Hundred Fifty-Two Dollars and Seventy-Five Cents ($77,652.75), bringing the total amount not
to exceed to Nine Hundred Eighty-Four Thousand Four Hundred Eighty-Nine Dollars and
Twenty-Five Cents ($984,489.25); and
WHEREAS, the City now needs Design, Survey, and Materials Testing as well as
additional Construction Management and Inspection Services for the Pedestrian and Emergency
Vehicular Bridge, and Calvin Giordano and Associates, Inc. has expressed its ability and desire to
provide these services subject to the terms and conditions contained within the Fifth Amendment
to the Agreement; and
WHEREAS, the City wishes to approve the Fifth Amendment to the Agreement with
Calvin, Giordano, and Associates, Inc., to provide Design, Survey, and Materials Testing as well
as additional Construction Management and Inspection Services for the Pedestrian and
Emergency Vehicular Bridge, in a total amount not to exceed Eight Hundred Thirty-Four
Thousand One Hundred Ninety-Five Dollars ($834,195.00) which includes a 10% contingency,
in substantially the same form attached hereto as Exhibit "A", bringing the total amount not to
exceed to One Million Eight Hundred Eighteen Thousand Six Hundred Eighty-Four Dollars and
Twenty-Five Cents ($1,818,684.25).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approving the Fifth Amendment to the Agreement. The Fifth Amendment to the
Agreement with Calvin, Giordano, and Associates, Inc., to provide Design, Survey, and
Materials Testing as well as additional Construction Management and Inspection Services for
the Pedestrian and Emergency Vehicular Bridge, in a total amount not to exceed Eight Hundred
Thirty-Four Thousand One Hundred Ninety-Five Dollars ($834,195.00), in substantially the
same form attached hereto as Exhibit "A", be and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager and City Attorney. The City Manager and the City
Attorney are hereby authorized to do all things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 215 day of April 2016.
George Scholl, Mayor
R2016-CGA 5th Amendment to Agmt Emergency Bridge Page 2 of 3
•
kATTEST:
:1\
Jane A, Hines, MMC, City Clerk
•
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*1. J
APPROV'D TO FORM
AND '/ S FFICIENCY:
srOttinot, 'ity Attorney
Moved by: , - 11 ('' v _,:k1111 •
Seconded by: Cp ■ &u p.
10
Vote: 5—b
Mayor Scholl _ Yes) (No)
Vice Mayor Gatto [/(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman Yes) (No)
Commissioner Levin ,/(Yes) (No)
R2016-CGA 5`h Amendment to Agmt Emergency Bridge Page 3 of 3
SV NNY 1S=
FIFTH AMENDMENT TO THE AGREEMENT BETWEEN THE CITY
OF SUNNY ISLES BEACH AND CALVIN, GIORDANO & ASSOCIATES, INC.
\• . CONTRACT NO. C0312-1516-067
This Fifth Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH
and CALVIN, GIORDANO & ASSOCIATES, INC, ("Consultant") executed this 'Z-7Tday of
April, 2016, is made a part of the original Agreement between the parties dated December 15,
2011, ("the Agreement"), between the City and Consultant attached hereto as Attachment "B"
whose Federal Identification # is GP-'• CO13Vo . The City and Consultant hereby
agree as follows:
1. CONSTRUCTION MANAGEMENT SERVICES TO BE PERFORMED. Section 2
of the Agreement between the parties is hereby amended to include additional Design, Survey, and
Materials Testing as well as additional Construction Management and Inspection Services to be
performed by the Consultant related to the North Bay Road Bridge Project ("Construction
Management Services"), as more thoroughly described in Attachment "A".
2. COSTS. The total compensation to the Consultant, as set forth in Section 4 of the
Agreement, is hereby amended to include additional compensation for the additional Design,
Survey, and Materials Testing in an amount not to exceed Eighty-One Thousand Five Hundred
Eighty Dollars ($81,580.00) in addition to additional compensation for additional Construction
Management and Inspection Services in an amount not to exceed Seven Hundred Fifty-Two
Thousand Six Hundred Fifteen Dollars ($752,615.00) which includes a ten percent (10%)
contingency, for a total amount not to exceed Eight Hundred Thirty-Four Thousand One Hundred
Ninety-Five Dollars ($834,195.00) bringing the total contract amount not to exceed One Million
Eight Hundred Eighteen Thousand Six Hundred Eighty-Four Dollars and Twenty-Five Cents
($1,818,684.25).
3. TERM. Section 3 of the Agreement between the parties is hereby amended to extend the
completion date of the Agreement until completion of construction of the North Bay Road
Pedestrian Emergency Bridge by Ebsary Foundation Co.,per Contract No. C6154 1516-024 dated
January 22, 2016, as may be amended, and acceptance of said Work by the City.
4. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified
herein, all terms and conditions of the original Agreement between the parties dated December 15,
2011, shall remain in full force and effect.
5. CONFLICTING PROVISIONS: The terms, statements, requirements, and provisions
contained in this Fifth Amendment shall prevail and be given superior effect and priority over any
conflicting or inconsistent term, statement, requirement or provision contained in any other
document or attachment, including but not limited to Attachments "A" and "B".
Exhibit "A" s
,
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WITNESS• , CALVIN,GIORDANO & _
/1.1 4 ASSOCIATES, INC -
Signature , _
d /C'r By:
vW JL�t'7N De s J.Giordan
Print Name '
ATTEST: . CIT V OF SUNNY ISLES BEACH
B • .
BY:
• . Jane A. Hines,MMC, City Clerk GGeor H. Scholl,Mayor
,, 4.•
"
. APPRO +D AS TO FORM AND
LEGAL SUFFI r NCY Air
•
BY: J 14
Ha,s Ottinot,City Attorney
SIB
664 A ill ENiJ 44,1,4 ail/��
Calvin, Giordano 8 Associates, Inc.
E X C E P T I O N A L S O L U T I O N Srm
•
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March 1,2016
Mr. Chris Russo
City Manager
CITY OF SUNNY ISLES BEACH
Building Code Services 18070 Collins Avenue
Coastal Engineering Sunny Isles Beach,Florida 33160
Code Enforcement
Construction Engineering
Re: Work Authorization No. 175
and Inspection Sunny Isles Beach-North Bay Road Pedestrian Emergency
Construction Services Bridge,North Seawall& Mitigation
Contract Government CGA Proposal No. 15-7567
Data Technologies
and Development Mr. Chris Russo,
Emergency Management
Services Enclosed for your review and approval is Work Authorization No. 175 for
Engineering the above referenced project.
Environmental Services
Facilities Management -Should you have any questions concerning this matter,please feel free to
Indoor Air Quality contact me at your convenience.
Landscape Architecture
Municipal Engineering
Planning
Public Administration Sincerely,
Redevelopment
and Urban Design CALVIN,GIORDANO&ASSOCIATES,INC.
Surveying and Mapping
Traffic Engineering
Transportation Planning
Dennis J. Giordano
GSA Contract Holder
President
1800 Eller Drive
Suite 600
Fort Lauderdale,FL
33316 •
954.921.7781 phone
954.921.8807 fax
www.cgasolutions.com
FORT LAUDERDALE WEST PALM BEACH PORT ST.LUCIE HOMESTEAD TAMPA/CLEARWATER JACKSONVILLE ATLANTA
S 9E
ATTACHMENT "A"
Work Authorization No.175
March I,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
CITY OF SUNNY ISLES BEACH
Sunny Isles Beach-North Bay Road Pedestrian Emergency Bridge,
North Seawall& Mitigation
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano&Associates,Inc. (CGA) and its sub-consultants/sub-
contractors(ASA,PSI and EAS)will perform the following services based on our
understanding of the project to include Permitting Management,Construction
Management/Administration including Inspection and associated Testing Services
for the proposed North Bay Road Pedestrian Emergency Bridge; Design,
Permitting, Permitting Management and Construction Management/
Administration including Inspection Services for the proposed Mangrove
Mitigation; Permitting Management,limited Construction Management/
Administration and Inspection Services for the off-site Sea grass Mitigation;
Design, Permitting,Permitting Management and Construction Management/
Administration including Inspection Services for the North Sea Wall Replacement
associated with the Bridge Construction; and Coordination/Assistance with the
relocation of the FPL transformer residing in the roadway access easement. Also
included is limited surveying efforts for on-call needs.
I. Professional Construction Services
A. The following scope is based on 440 calendar days of Construction/
Contract Time(thirteen months/395 days to Substantial Completion, and
45 days to Final Acceptance) and on total effort specified on attached
breakdown. The scope of services to be provided is for Construction
Observation and Construction Administration services including Services
During Construction(SDC) and part-time observation services for 1.) the
North Bay Road Pedestrian Emergency Bridge project(roadway,utilities
and drainage), 2.) the north side seawall replacement and 3.)associated
environmental mitigation to be implemented.concurrently. Any additional
time beyond this will require an approved agreement for additional
services.
1. Services During Construction(SDC)
• Accompany visitors,approved by the City,through the project
area as requested by the City.
• Provide Resident Project Representative(RPR)observation
services to monitor the progress of the work,and for
compliance with plans and specifications.
SI
Work Authorization No. 175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
• Prepare and report observed or identified deficiencies,
unsatisfactory work,or work which does not conform with the
Contract Documents.
• Field review/verification of installed quantities; coordinate
revisions(if required),and provide recommendation of
approval of Contractor's monthly payment requests(total of
13).
• Assist in the issuance of interpretations and clarifications of the
Contract Documents requested by the Contractor including
deviations from the approved design or specifications during
the construction period/Contract Time.
• Assist and evaluate the Contractor's requested plan deviations
or material substitutions, and provide the City with
recommendation(s).
• Coordinate and assist in the preparation of any work change
directives (field change directives), or change orders requested
by the Contractor or by the City.
• Review as-builts/Record Drawings on a monthly basis as a
prerequisite of the Contractor's payment application.
• Attend and assist in performing inspections for Substantial and
Final Completion to determine, in general,if the project has
been completed in substantial conformance with the Contract
Documents. Prepare and distribute inspection punch list(s).
Upon acceptance of the work,prepare a recommendation of
project acceptance and submit to the City.
• Assist in the preparation and processing of certifications of
construction completion submitted in accordance with approved
plans,permits and Contract Documents.
2. Construction Administration
• Schedule,coordinate,and conduct one(1)pre-construction
meeting at Municipality location;record,prepare and distribute
meeting minutes.
• Attend meetings with Contractor, City, stakeholders and
appropriate regulatory agencies when requested and necessary
SIB
Work Authorization No.175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No. 15-7567
for consultation or conferences in regard to construction of the
project. For the purpose of update,periodically meet with
various City staff and officials,impacted residents and other
stakeholders to discuss the status of the project, expected
construction schedules and tasks,and to receive complaints and
items that need to be addressed. Provide memoranda or
narratives if and as needed for distribution within and outside
the City as directed.
• Coordinate the issuance and interpretations and clarifications of
the Contract Documents through the Engineer of Record
(EOR),and evaluate requested deviations from the approved
design or specifications. In connection therewith,prepare,
negotiate,review and process any work change directives or
change orders requested by the EOR, Contractor,or City.
• Coordinate,process, approve and submit Contractor's
application for payment.
• Coordinate(receive,log and track)and assist in the review and
processing of shop drawings, samples and other data which the
Contractor is required to submit for general conformance with
design criteria and Contract Documents. Return shop drawings
and submittals within 21 calendar days of receipt.
• Schedule,coordinate and conduct bi-monthly construction
progress meetings (up to 26 meetings)with the Contractor,City
and appropriate regulatory agencies in regards to the
construction of the project attended by both the CGA Resident
Field Representative and Construction Project Manager.
Prepare and distribute meeting minutes summarizing the items/
issues discussed.
• Serve as the City's liaison with the Contractor's Construction
Manager in assisting with the understanding and intent of the
Contract Documents(plans and specifications).
• Receive,review, and comment upon contractor submittals for
contract and permit closeout including but not limited to as-
built drawings,certifications,copies of test results,proof of
closed permits and other project related submittals and
information for City records and final payment application.
• Receive,review and process Contractor's construction
schedule(s), and Schedule of Values.
SAS
Work Authorization No. 175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
• Coordinate with Bridge FOR as required for inspections,
certifications,site visits,meetings,and close out documents.
• Coordinate and manage RPR inspections/inspectors(bridge
and roadway),and testing;perform periodic site inspections.
• Coordinate and manage environmental sub-consultant(s) and
work.
• Coordinate and monitor construction for compliance with
permit requirements for outside agencies including South
Florida Water Management District,Miami Dade County
Regulatory and Economic Resources,Army Corps of
Engineers, and US Coast Guard. Provide periodic reporting
during construction as required.
• Coordinate and monitor construction for compliance with
permit requirements for outside agencies including South
Florida Water Management District, Miami Dade County
Regulatory and Economic Resources,Army Corps of
Engineers,and US Coast Guard. Provide periodic reporting
during construction as required.
• Coordinate and assist in the preparation and processing of
certifications of the construction completion to be in substantial
accordance with approved plans/permits.
• Attend and assist in performing inspections for Substantial and
Final Completion to determine, in general, if the project has
been completed in substantial conformance with the Contract
Documents. Prepare and distribute inspection punch list(s).
Upon acceptance of the work,prepare a recommendation of
project acceptance and submit to the City
IL Professional CEI Services
A. Monitor the Contractor's on-site construction activities and inspect
materials entering into the work in accordance with the plans,
specifications,and special provisions for the Construction Contract to
determine that the projects are constructed in reasonable conformity with
such documents.
Work Authorization No.175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
B. Maintain records of the Contractor's daily operations for each day
inspectors are present onsite.
C. Maintain drilled shaft installation inspections and logging.
D. Manage services by a Geotechnical engineer to perform the Cross-Hole
Sonic Logging Testing(CSL)on Structural Drill Shafts.
E. Inspect concrete placement including verification of mix design,forms,
and steel reinforcement.
F. Perform all VT Concrete Testing as per the 2015 FDOT Standard
Specifications and as stipulated in the contract.
G. Inspect pre-stressed beams at the plant and at arrival to the site.
H. Document the inspections for the temporary bracing.
I. Inspect railing installation and obtain certification by manufacturer.
J. Review and acceptance of the Contractor's Quality Control Plan(QCP).
K. Review and acceptance of the Contractor's revision's to the QCP.
L. Perform all VT Earthwork and Asphalt tests as stipulated in the 2015
FDOT Standard Specifications and the Contract Documents.
M. Conduct a 60%, 90%and 100%Reviews and provide a detailed deficiency
list to the Contractor.
N. Document that all the ADA requirements have been incorporated
according to the contract plans and shop drawings.
0. Observe and document removal of unsuitable material as designed by the
contractor's specialty engineer.
P. Verify compliance of the contractor's approved Storm Water Pollution
Prevention Plan.
Q. Inspect the contractor's implemented MOT plan to ensure compliance with
the FDOT Standard Index.
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Work Authorization No.175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
R. Inspect and monitor all bridge related items including end bent/interior
bent construction, concrete beam erection, bridge deck construction,traffic
railing construction,MSE wall construction, drill shaft installation and
reinforcement inspection.
S. Review and acceptance of the Contractor's Drilled Shaft Installation Plan
(DSIP) and ensure that the following minimum information is included:
1. Name and experience record of drilled shaft superintendent or
foreman in responsible charge of drilled shaft operations.Ensure the
drilled shaft superintendent or foreman in responsible charge of the
drilled shaft operations has a minimum of one year of experience of
installing drilled shafts of the size and depth shown in the plans, and
a minimum of three years' experience in the construction of drilled
shafts using the following methods:
• Mineral slurry.
• Castings up to the length shown in the plans.
• Shaft drilling operations on the water under conditions as
shown in the plans.
2. Methods and equipment proposed to prevent displacement of casing
and/or shafts during placement and compaction of fill.
3. List and size of proposed equipment, including cranes,drills,augers,
bailing buckets, final cleaning equipment, de-sanding equipment,
slurry pumps, core sampling equipment,tremies or concrete pumps,
casings, etc.
4. Details of sequence of construction operations and sequence of shaft
construction in bents or shaft groups.
5. Details of shaft excavation methods.
6. Details of slurry,including proposed methods to mix, circulate, de-
sand, test methods, and proposed testing laboratory to document test
results.
7. Details of proposed methods to clean shaft after initial excavation.
S1B
Work Authorization No. 175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No. 15-7567
8. Details of shaft reinforcement,including methods to ensure
centering/required cover,cage integrity during placement,placement
.procedures, cage support,and tie downs.
9. Details of concrete placement, including elapsed concrete placement
times and proposed operational procedures for concrete tremie or
pump, including initial placement,raising during placement,and
overfilling of the shaft concrete. Provide provisions to ensure proper
final shaft cutoff elevation.
10. Details of casing removal when removal is required,including
minimum concrete head in casing during removal.
11. Required submittals, including shop drawing and concrete design
mixes.
12. Details of any required load tests,including equipment and
procedures,and recent calibrations for any jacks or load cells.
13. Proposed Cross-Hole Sonic Logging(CSL) Specialty Engineer to
perform, log, analyze, and report the test results.
14. Provide the make and model of the shaft inspection device,if
applicable.
15. Details of environmental control procedures used to prevent loss of
slurry or concrete into waterways or other protected areas.
16. Proposed schedule for test shaft installation,load tests and production
shaft installation.
17. Other information shown in the Plans or requested by the Engineer.
III. Professional Engineering Services
A. Electrical Engineering
1. Provide Electrical Engineering support services during the
construction phase of the North Bay Road Pedestrian Emergency
Bridge Project in Sunny Isles Beach,FL. Work to consist of the
following items:
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Work Authorization No. 175
March 1,2016
Calvin,Giordano&Associates,inc.,Proposal No.15-7567
• Provide responses to Requests for Information(RFIs).
• Submittal/Shop Drawing review and approval for the electrical
equipment identified below. Includes one (1)round of initial
submittals review and one(1) subsequent round of submittals
review if resubmittal is determined to be necessary.
- Conduit/Raceways
- Conductors
- Materials and methods
•
•
- Identification
- Panel Boards
- Light Poles
- Luminaires
- Gate Controller
- Transformer
- Navigation Lights per U.S.C.G.
• Issue clarifications and interpretations of the plans during the
course of construction.
• Attend construction meetings and perform electrical inspections
to verify compliance with plans. Includes: one(1)pre-
construction meeting, four(4)during-construction meetings,
and one(1)post-construction/punch-list meeting.
• Perform one (1)nighttime site visit after substantial completion
and perform photometric readings to verify compliance with
photometric plans. Does not include a detailed report or
summary of the photometric readings—just a verification that
the actual light levels produced match what is shown on the
photometric plans.
S B
Work Authorization No.175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No. 15-7567
• As-builts drawings review and approval.
• Assist with design review, bidding,procurement,and
construction administration for the FPL transformer relocation
work. Includes review and comments of the design-build firm's
30,60,and 90%plans. Includes general coordination and
technical assistance during the design process (limited to 16
hours). Includes general coordination and technical assistance
during the bid and award process(limited to 8 hours). Includes
general coordination,technical assistance,and attendance at
four(4)construction/inspection meetings during the
construction process(limited to 32 hours).
2. DOES NOT INCLUDE:
• Any revisions to the construction contract documents due to
unforeseen field conditions, client-initiated change orders, or
errors/omissions in the construction contract documents.
• Re-inspection of the as-built photometrics. Should the
photometrics fail to meet the design,a subsequent fee will be
due prior to re-inspection.
• More than 2 reviews of the same shop drawing or submittal.
Subsequent reviews of the same shop drawings or submittals
beyond the second submittal will necessitate an additional
review fee which shall be due and paid by the contractor at the
time of the submittal.
• Attendance at or preparation for any meetings not specifically
identified above.
• Any other work not specifically identified above.
B. Civil Engineering
1. Provide Civil Engineering support services during the construction
phase of the North Bay Road Pedestrian Emergency Bridge Project in
Sunny Isles Beach,FL. Work consists of the following items:
• Provide responses to Requests for Information(RFIs).
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Work Authorization No. 175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
• Submittal/Shop Drawing review and approval for the civil
engineering items. Includes one(1)round of initial submittals
review and one(1)subsequent round of submittal review if
resubmittal is determined to be necessary.
• Issue clarifications and interpretations of the plans during the
course of construction.
• Attend construction meetings and perform inspections to verify
compliance with plans. Includes one(1)pre-construction
meeting, six(6)during-construction meetings, and six(6)site
visits.
• As-built drawings review and approval.
• Assistance with processing of final certification.
2. Exclusions:
• Any revisions of the contract documents due to unforeseen field
conditions,client-initiated change orders,or errors/omissions in
the contract documents.
• Any other work not specifically identified above.
IV. Professional Surveying Services
•
A. Construction Administration- Surveying&Mapping Services
1. Provide on-call surveying and mapping as requested by the City for
Construction and Engineering Inspection,Electrical Engineering,
Landscape Architectural and Environmental services during bridge
construction to include limited verification of as-built construction
with measurements and/or calculations.
2. Verify horizontal control is referenced to Florida State Plane
Coordinates East Zone,(NAD 83-90)and vertical control is
referenced to North American Vertical Datum of 1929(NGVD29)as
established from a Miami-Dade County Vertical Control Benchmark.
3. Provide limited as-built verification of wetland mitigation and slope
grading and respond to RFI's as they pertain to survey matters.
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Work Authorization No.175
March I,2016
Calvin,Giordano&Associates,Inc.,Proposal No. 15-7567
V. Professional Landscape Architecture Services
A. Conduct a site visit and inventory of existing trees and vegetation within
the proposed mitigation area.
B. Prepare a tree removal plan for the clearing of the mitigation site. This
plan shall identify the areas of exotic plants within the site,as well as the
size and location of any native trees which may be discovered during the
site visit and inventory.
C. Prepare a mitigation plan for the planting of Red,White and Black
Mangroves within the mitigation area identified in the permit exhibits.
This plan shall indicate the size,species and location of the mangrove trees
to be planted as well as a planting chart. The plan shall also include the
details and locations of any staff gauges,photo stations,transect markers,
and mitigation signs.
D. Manage the preparation of the bid documents for the project,including the
bid quantities, cost estimates and bid form,as well as any necessary
technical specifications.
E. Manage the bidding process,including attendance at a pre-bid conference,
responding to any questions from the bidders,and reviewing the bids with
the CGA team to make a recommendation of award to the City staff.
F. Attend a pre-construction meeting with the Contractor to review all aspects
of the mitigation planting,scheduled inspections during construction,and
any required monitoring reports.
G. Assist the Contractor with any questions on the mitigation planting design
and plans during the course of the work on the project.
H. Review and approval of any necessary shop drawings or submittals during
the course of the construction for the project.
I. Conduct site inspections during the course of the work on this project.
This shall include up to four(4)inspections during the construction, as
well as one(1) inspection at the time of substantial completion and one(1)
final inspection for the project,
J. Prepare any monitoring reports that may be necessary to submit to the
permitting agencies during the construction of this project. This shall be
limited to four(4)reports total.
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Work Authorization No.175
March 1,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
K. Review and approve any necessary as-built drawings from the Contractor
for this project.
L. Please note that this agreement does not include any seagrass restoration
planning,design, or coordination by CGA. EAS Subconsultant will
manage the Seagrass project with Westrec.
M. Please note that this agreement does not include any inspections or
monitoring reports after the date of final completion and acceptance of the
construction of this project.
VI. Professional Environmental Services
A. CGA Environmental staff will process a modification to SFWMD permit
13-05435-P,ACOE permit SAJ-2009-02265(NW-AG)and DERM permit
CLI-PER-00095 to include the replacement of the seawall within the right
of way of North Bay Road that falls under the north end of the proposed
bridge.
B. Complete the application forms, obtain required signatures and the
application fees. Submit and process applications.
C. Coordinate with the project team to collect all the data,documents and
plans necessary to compile complete permit modification applications
packages.
D. Prepare the environmental documents and analyses and compile all
required environmental submittal documents for inclusion in application
submittals.
E. Coordinate with the City and project team to respond to two requests for
•
additional information relating to the seawall replacement.
F. Coordinate and attend one meeting with each of the permitting and
commenting agencies.
G. Incorporate all required agency review comments into the applications.
H. The modification proposal assumes all necessary mitigation has been
included in the previously issued permits. If additional mitigation is
requested by the agencies addressing mitigation needs will be covered in
an additional services contract.
SIB
Work Authorization No.175
March I,2016
Calvin,Giordano&Associates,Inc.,Proposal No.15-7567
VII. Environmental Sub-Consultant Professional Services (EAS)
A. Conduct all duties performed in the environmental Consultants regular
course of business for:
1. North Bay Road Pedestrian Emergency Bridge
2. Mangrove Mitigation Site
3. Seagrass Mitigation Site
VIII. Structural Sub-Consultant Professional Services (ASA)
A. Conduct all duties performed in the Structural EOR's regular course of
business for:
1. North Bay Road Pedestrian Emergency Bridge
2. North Seawall Replacement
2. BASIS OF COMPENSATION
Hourly rates with an estimated fee of$834,195.00. Payments to be made monthly.
3. SUBMITTED
Submitted by: Date: 3-/°2//
CALVIN,GIORDANO&ASSOCIATES,INC.
4. APPROVAL
Approved by: Date:
Chris Russo,City Manager
SIB_
NORTH BAY ROAD PEDESTRIAN EMERGENCY BRIDGE AND MmGATION
Total 410%
Estimated Construction Cost $5.600,000 $155,000 5235,000 $484938 5266,000 Contingency
57,413,432
fridge Structure&
Professional Services,Construction Approaches North Seawall FPL Seagrass Mangroves Total
Management&Inspection
Has Rate Total !Rs Rate Total Hrs Rate -Total Sirs Rate Total Firs Rate Total
Coo.trcdion Mgmt.Inspection(CGA) VS 5252,750 VS 515,0000 VS 523,500 VS $20000 I/S 515,000 5325,250
Constrsdion Eng,eer'etg Inspection(CGA) Lis $161,000 45 56,000 5165,000
Structural FOR(ASA) VS $92,000 VS $16,500 5103,SCO
CFA Englneerhg(APR) Les $25,230 $25,2C0
Electrical(C5A) L/S 56,670 VS 58,120 514,750
• Landscape(CGA) VS 515,760 $13,760
Esrrironmental ICGA) VS 7,030
Environmental Consultant VAS) V5 $12,075 I/S 522.000 L/5 $11,500 $45,575
Geotedtn!al Engineer of Record 1/S $2,500 52,500
Meteriah Testing Services VS $45,005 V5 $3,000 $45.000
Surveying Serapes US $7,000 1/5 52,000
Government Services VS 549}00 515 53,220 L/5 $11,020 565,540
$450,073 $47,220 $44,640 542,000 562,260 $034,155
O
These fee estimates are based on Hourly to Maximum fee schedule.
Design,Sum/8 Materials Testing: $85,580
Construction Managerent&Inspection: $752,635(1096)
•
latch $834,195
Note:The duration of the services Included Is thirteen months.Additional Construction Management 8 Inspection Services beyond the stipulated duration vrlII be haled at the rate of 535,000.03 monthly.
•
•
SIB
S„NNT ltd r
A# CITY OF SUNNY ISLES BEACH
,;,„ °�
„o AGREEMENT WITH CALVIN, GIORDANO
& ASSOC. INC. CONTRACT NO. C1112-006
THIS AGREEMENT,entered into this 15 day of bra"vv V-- 2011, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to the "City") and
CALVIN, GIORDANO &ASSOCIATES, INC. a Florida corporation, authorized to do business
in the State of Florida (hereinafter referred to as the "Consultant"), whose federal tax
identification number is (.S-6013V6l .
RECITALS
WHEREAS, the City is in need of professional government consulting services
including but not limited to prime consultant services, permitting and design development related
to the Emergency Bridge Project("Services"), as more particularly described in Attachment"A",
attached hereto and made a part hereof; and
WHEREAS, the Consultant is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS,the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed Five Hundred Sixty-Two Thousand Five Hundred
Ninety-Four Dollars ($562,594.00); and
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged,the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. CONSULTING SERVICES. Consultant shall provide to the City the Services as more
particularly described in Attachment"A" attached hereto and made a part hereof.
3. TERM. The term of this Agreement shall begin upon the issuance of a Notice to Proceed
from the City Manager or his designee and shall terminate upon the completion of the Services.
4. COMPENSATION. As the entire compensation under this Agreement and during the
terms of this Agreement, in whatever capacity rendered,the City shall pay Consultant an amount
not to exceed Five Hundred Sixty-Two Thousand Five Hundred Ninety-Four Dollars
($562,594.00); for the performance of the stated Services. Payment to Consultant for all charges
and tasks under this Agreement shall be in accordance with this Agreement and the schedule of
charges reflected in Attachment"A"and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
Page l of 8 ,
C1112-006 Calvin,Giordano and Associates " ±_I
ATTACHMENT "B"
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Consultant shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant. Consultant shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP The Consultant is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or
any action of the parties shall be construed to constitute or to render the consultant an employee,
partner, agent, shareholder, officer or in any other capacity other than as an independent
contractor other than those obligations which have been or shall have been undertaken by the
City, Consultant shall be responsible for any and all of its own expenses in performing its duties
as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Consultant, other than
those set forth in this agreement. Consultant shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum :.
insurance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, contractors or employees, as more particularly set
forth be low: '
Page 2 of 8
C1112-006 Calvin, Giordano and Associates
(a) General liability insurance with limits of One Million Dollars
($1,000,000) combined single limit occurrence. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and/or Operations.
Independent Contractors. •
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
The City of Sunny Isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Professional liability insurance: The limits of such liability provided by
such policy shall be no less than One Million Dollars ($1,000,000) combined
single limit occurrence.
(c) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(d) Business Automobile Liability Insurance with minimum limits of Five
Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by the
Insurance Services Office and must include:
Owned vehicles.
Hired and non-owned vehicles.
Employers' non-ownership.
Such policies of insurance shall not diminish Consultant's indemnification obligations
hereunder. The insurance policy shall be issued by such company, in such forms and with such
limits of liability and deductibles as are acceptable to the City and shall be endorsed to be
primary over any insurance, which the City may maintain. Before any work under this,
m
1.1
Page 3 of 8
C1112-006 Calvin,Giordano and Associates
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and appropriately endorsed
for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty(30) calendar days prior written notice to the City Manager or his designee.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
shall be approved in writing by the City.
8. DUTY TO INDEMNIFY AND HOLD HARMLESS. Consultant agrees to indemnify
and hold harmless, the City, its officers, agents, employees from, and against any and all claims,
actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal,
economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity,
which may arise or may be alleged to have risen from the negligent acts, errors, omissions or
other wrongful conduct of the Consultant, its employees, agents or other personal entity acting
under Consultant's control in connection with the Consultant's performance of Services under
this Agreement and to that extent the Consultant shall pay such claims and losses and shall pay
all such costs and judgments which may issue from any lawsuit arising from such claims and
losses including wrongful termination or allegations of discrimination or harassment, and shall
pay all costs and attorneys' fees expended by the City in defense of such claims and losses
including appeals. The parties agree that ten percent (10%) of the total compensation is a
specific consideration from the City to the Consultant for this indemnity.
9. TERMINATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material-to-this-agreement—the-C—ity-shall-have-the-right-to-terminate-the Services--then-remaining- --
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant shall be delivered to the City and the City
shall compensate the Consultant for all services satisfactorily performed prior to
the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
Page 4 of 8
`"
C1112-006 Calvin,Giordano and Associates
notice which shall become effective ten (10) days following receipt by Consultant. The terms of
Paragraphs A(i)and(ii)shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the City. Should the Consultant subcontract any services under this agreement, it shall be done
with continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
11. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written)or actions of either of party.
12. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award'rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
13. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
— — —the-Consultant shall-leave-the-employment-of-the-City-for-any reason-whatsoever,-disclose-to-any -- ---
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
Page 5 of 8 4.: f
C1112-006 Calvin,Giordano and Associates �` e
If to the City: Alan J. Cohen With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305)792-1702
If to the Consultant: Dennis J. Giordano, President
Calvin, Giordano &Associates, Inc.
1800 Eller Drive, Suite 600
Fort Lauderdale, Florida 33316
Tel: (954) 921-7781
15. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida.
16. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
17. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act
of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
—- affirmative-action-to-insure-that-all-employment-practices-are-free-from-such-discrimination:-- - - --
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Chapter
33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference
herein as if fully set forth herein, in connection with the Agreement conditions hereunder.
Page 6 of 8 g
C1112-006 Calvin.Giordano and Associates
The Consultant covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
services. The Consultant further covenants that in the performance of this agreement, no person
having any such interest shall knowingly be employed by the Consultant. No member of, or
delegate to the Congress of the United States shall be admitted to any share or part of this
agreement or to any benefits arising therefrom.
19. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document, including but not
limited to any attachments hereto.
20. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties,
and may be amended, waived, changed, modified, extended or rescinded only by a writing
signed by the party against whom any such amendment, waiver, change, modification, extension
and/or rescission is sought.
[Remainder of page intentionally left blank.]
i77.)
Qaf/ it L_f`
Page 7 of 8
C1112-006 Calvin,Giordano and Associates
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
WITNESS :: CALVIN, GIORDANO AND
ASSOCIATES,INC.
ignature
fCt�ftS V�cFdcl1A-0 BY:
Print Name Signature &Title
WITNESSS:
CAueerw ._
Si a►'.tune
dvtLV GPI sr.)
Print Name
ATTEST: CITY OF SUNNY ISLES BEACH
B<1' /-
• . ;JariA:Hin
e' es, CMC, City Clerk No i an S. Edelcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY: hi;
• 7 lot, City Attorney
•J
Page 8 of 8
C1112-006 Calvin,Giordano and Associates
. o . f Calvin, Giordano & Associates, Inc.
t1 E X C E P T I O N A L SOLUTIONS
December 14, 2011
Mr.Alan Cohen
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 139
Sunny Isles Beach Bridge Permitting & Resident
Meetings
CGA Proposal No. 11-4582
Mr.Alan Cohen,
Enclosed for your review and approval is Work Authorization No. 139 for
the above referenced project. We have also included a location map showing
the vicinity of work to be performed as described within the scope of
services.
Should you have any questions concerning this matter,please feel free to
contact me at your convenience.
Engineering
Construction Engineering
&Inspection
Municipal Engineering Sincerely,
Transportation Planning
&Traffic Engineering
Surveying&Mapping CALVIN,GIORDANO & ASSOCIATES,INC.
Planning
Landscape Architecture
&Environmental Services
Construction Services
Indoor Air Quality Dennis J. Giordano
Data Technologies President
&Development
Emergency Management
Services
Building Code Services
1800 Eller Drive,Suite 600
Fort Lauderdale,FL 33316
Phone:954.921.7781
Fax:954.921.8807
www.caivin-giordano.com f
Fort Lauderdale West Palm Beach Orlando Fort Pierce Homestead
CITY OF SUNNY ISLES BEACH
Sunny Isles Beach Bridge Permitting & Resident Meetings
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano &Associates, Inc. will perform the following services based on our
understanding of the project requirements:
I. Professional Engineering Services
A. Electrical Engineering
1. Develop lighting layout and perform photometric calculations for
North Bay Road Bridge.
2. Coordinate with FPL to establish electric service.
3. Provide electrical engineering design services for electric service,
service,power distribution, branch circuits and controls for street
lighting between NE 172nd Street and NE 174th Street including the
North Bay Road bridge.
4. Provide electrical engineering services during construction including
responses to RFIs, review of shop drawings,periodic inspection, and
final inspection.
B. Civil Engineering
1. Prepare surface water drainage plans for pedestrian bridge sufficient
for permitting and construction
2. Prepare surface water drainage calculations for pedestrian bridge
sufficient for permitting through Miami-Dade DERM
3. Coordinate geotechnical sub-consultant percolation tests
4. Prepare and process SWM permit applications through Miami-Dade
DERM (This only includes the drainage/surface water management
related issues and not the environmental issues).
g
5. Create typical sections and general notes plans
6. Create geometric plans (layout plans)
7. Create roadway plans
8. Create roadway profiles
9. Create roadway cross sections
10. Create quantity sheets
11. Create pavement marking &signage plans
12. Coordinate•with structural bridge engineer
13. Attend six(6)meetings during design phase
II. Professional Data Technologies & Development Services
A. Create nine hi-resolution concept renderings.
1. The renderings will be based on three different concepts designed by
the landscape architecture department.
2. The conceptual renderings will be overlaid onto panoramic photos
from three different vantage points. The photos will be provided by the
project manager.
3. Turn-around time will be two business days.
III. Professional Landscape Architecture Services
A. Develop conceptual planting strategies to provide visual buffer alongside existing
condo buildings to/from a proposed bridge structure.
B. Provide direction to graphic artist on creation of illustrative graphics, specific to the
type, size and quality of plant material anticipated in the schematic planting
concept.
C. Schematic landscape plans nor construction documents are not included.
D. One(1)City Staff Meeting and one (1) Community Meeting are included.
E. One(1) round of minor revisions are included.
IV. Professional Government Consulting Services & Sub Consultants
A. Work in conjunction with Joel Wadsworth of Construction Department to manage
the environmental, utility and building department permits.
1. Manage EAS (Sub-Consultant)to obtain the following environmental
permits or approvals: PERA (F.K.A. DERM), USACE&USCG.
• This includes application, responses to all RAI, mitigation
designs (after obtaining potential City owned land information
from City staff), and permit sketches.
B. Manage the completion of all outstanding drawings being performed by CGA
departments:
1. Civil/Drainage Plans
2. Electrical/Lighting
3. Pavement Marking&Signage Plans
C. Manage the completion of the structural plans which are to be completed by others.
The scope for the completion of the structural plans is outlined in BHA's proposal.
D. Attend one (1)public meeting to address adjacent property owner concerns.
E. Utility Location and Coordination
1. Send correspondence to all utilities requesting utility locations and as-
builts.
2. Utilize a subcontractor to perform utility location with ground
penetrating radar.
J
3. Coordinate with Florida One Call for utility locates.
F. Environmental Permitting(Sub Consultant)
1. Sub consultant(EAS)to obtain DERM, USACE&USCG Permits.
2. Work includes providing permit sketches, responses to RAI and
producing permitting packages.
G. Hydraulic Analysis (Sub Consultant)
1. Current Measurements: Sub consultant will measure current velocities
and tidal variations at the Project site over a full tidal cycle to capture
both ebb and flood flow conditions. The current measurements will be
performed in concert with the deployment of an electronic tide gauge.
The location of gauge will be referenced to the Project datum. The
water surface elevations will be used for input into the numerical
model utilized in Part G.2,while the current measurements will be
utilized for calibration of the numerical model.
2. Hydrodynamic Modeling—Calibration: Sub consultant will develop a
detailed model domain utilizing the existing bathymetric survey data
for the site. Cummins Cederberg will perform numerical model
simulations of the tidal hydrodynamics in the vicinity for the existing
conditions in order to analyze the flow characteristics. The state-of-
the-art MIKE21 HD FM numerical model will be utilized.The model
is based on an unstructured flexible mesh,which accommodates
detailed modeling of channels in varying sizes and configurations. The
model will be calibrated with the tide and current measurements
obtained in the Part G.1.
3. Hydrodynamic Modeling—Normal and Extreme Conditions: Based on
the calibrated hydrodynamic model developed under Part G.2, Sub
consultant will simulate the flow patterns and current velocities under
the proposed conditions. Both normal and extreme conditions (100-
year event)will be simulated. A sensitivity study will be conducted to
evaluate potential statistical differences.
4. Hydrodynamic loading: Based on the hydrodynamic modeling results,
Sub consultant will determine the hydraulic loading for the events
analyzed under Part G.3. This will include hydrodynamic load pressure
distributions along with elevation of resultant force. The analysis will
account for variations in flow pattern around the piles for the specific
design shape.
5. Scour Analysis: Sub consultant will perform a scour analysis for the
proposed bridge, based on pier geometry,peak hydraulic flow rates for
the canal determined under Part G.3, and local geotechnical conditions.
The scour analysis will be in accordance with the Florida Department
of Transportation(FDOT) and Federal Highway Administration
(FHWA) guidelines. The scour calculations shall include contraction
scour due to the overall presence of the bridge and associated
constriction of flow in the canal, as well as local scour occurring at the
individual pier foundations.
6. Engineering Report: Sub consultant will prepare an engineering report
documenting the results of the field investigations and engineering
analyses performed under Parts G.1 through G.5. Figures illustrating
the results will be incorporated within the report, including a plot of
the estimated scour conditions. The report will be signed and sealed by
a Florida licensed registered professional engineer.
H. Structural Engineer(Sub Consultant)
1. Structural Engineer to provide complete, signed &sealed plans for the
bridge span and support structures.
2. Structural Engineer to provide complete, signed &sealed plans for the
Mechanically Stabilized Earth(MSE)Wall Control Drawings.
3. Structural Engineer to provide signed&sealed plans for the partial
demolition and reconstruction of the existing seawall.
4. Structural Engineer to respond to all Agencies Having Jurisdiction
(AHJ)Request for Interpretation/Information(RFI)to facilitate
environmental and utility permitting which pertain to structural issues.
5. Geotechnical Engineer to mobilize equipment to perform three(3)
borings in the canal.
6. Geotechnical Engineer to study and prepare report for the settlement of
the MSE walls due to presence of organic soils.
V. Professional Construction Services
A. Work in conjunction with Chris Giordano of Government Services Department to
manage the environmental, utility and building department permits.
1. Manage EAS (Sub-Consultant)to obtain the following environmental
permits or approvals: PERA, USACE&USCG.
• This includes application,responses to all RAI, mitigation
designs (after obtaining potential City owned land information
from City staff), and permit sketches.
B. Manage the completion of all outstanding drawings being performed by CGA
Departments:
1. Civil/Drainage Plans
2. Electrical/Lighting
3. Pavement Marking& Signage
C. Manage the completion of the structural plans which are to be completed by others.
The scope and cost for the completion of the structural plans is outlined in BHA's
proposal.
D. Attend one(1)public meeting to address adjacent property owner concerns.
VI. Professional Surveying Services
A. Prepare Bathymetric Survey of Canal From eastern terminus to the intersection
with the Intracoastal Waterway.
B. Prepare "Route Survey" of proposed North Bay Road and the proposed bridge
crossing the Canal. Limits of the survey will be as follows; on the north by NE
174th Street, on the south by NE 172nd Street on the east and west by a line 50'
each side of the centerline/baseline of construction.The survey will establish,on
the ground, the centerline of the roadway and the baseline of construction of the
bridge. Survey will include horizontal location as well as rim and invert elevations
of all visible utility structures within the survey corridor. Survey will be made in
accordance with Minimum Technical Standards for Land Surveys in the State of
Florida as defined by Chapter 5J-17.050-.052,Florida Administrative Code.
Vertical Datum will be relative to National Geodetic Vertical Datum (NGVD) of
1929. Horizontal datum will be relative to State Plane Coordinates, Florida East
Zone,NAD 1983 with the 1990 adjustment.
C. Prepare three (3) Sketch and Descriptions in accordance with Minimum Technical
Standards for Land Surveys in the State of Florida as defined by Chapter 5J-
17.050-.052,Florida Administrative Code and as directed by the project manager.
D. Prepare two(2)Topographic Surveys of areas, as directed by the project manager,
that are being considered for dedication as Conservation Easement to replace the
area of the existing Conservation Easement being vacated. Surveys will be made in
accordance with Minimum Technical Standards for Land Surveys in the State of
Florida as defined by Chapter 5J-17.050-.052, Florida Administrative Code.
2. BASIS OF COMPENSATION
Hourly rates with an estimated fee of$555,094.00 plus reimbursables at$7,500.00 with a total
not to exceed amount of$562,594.00. Payments to be made monthly.
3. SUBMITTED
Submitted by: Date:
CALVIN,GIORDANO&ASSOCIATES,INC.
4. APPROVAL
Approved by: Date:
Alan Cohen,City Manager
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE December 14,2011
WORK AUTHORIZATION NO. 139
PROJECT NAME Sunny Isles Beach Bridge Permitting&Resident
Meetings
DESCRIPTION Project Management, Completion of Plans &
Permitting of the Newport Bridge Project
ESTIMATED CONSTRUCTION TIME N/A
ESTIMATED CONSTRUCTION COST N/A
RATE HOURS COST.
PROJECT MANAGEMENT-In House
Project Manager—Joel Wadsworth Project Duration $135.00 185 $24,975.00
Project Manager—Chris Giordano Project Duration $150.00 100 $15,000.00
Project Manager—For Utility Location Sub Consultant $145.00 5 $725.00
ENGINEERING—In House
Associate Engineering VI $190.00 16 $3,040.00
Clerical $75.00 8 $600.00
Director Engineering V $165.00 155 $25,575.00
Eng Sr CADD Tech Manager $115.00 264 $30,360.00
Engineer II $105.00 120 $12,600.00
Jr.Engineer I $100.00 65 $6,500.00
Project Engineer III $125.00 226 $28,250.00
SURVEY—In House
Sr.Registered Surveyor $145.00 18 $2,610.00
Survey CADD Technician $95.00 46 $4,370.00
Survey Crew $135.00 74 $9,990.00
Survey File Compilation $105.00 35 $3,675.00
3 Legal Sketch&Descriptions for Easements $850.00 3 $2,550.00
PUBLIC MEETING—In House(1 Only)
Landscape Architect-Conceptual Landscape Options for $115.00 16 $1,840.00
Public Meeting
Multi-Media 3D Developer-9 High Res Renderings for Public $115.00 16 $1,840.00
Meeting
i!
LA i1 >.
Sub Consultants
Sub Consultant—Utility Location—Ground Radar $200.00 20 $4,000.00
Sub Consultant EAS—Environmental Permitting $200.00 450 $90,000.00
Sub Consultant BHA—Geotech Analysis for MSE Wall $8,591.07 1 $8,591.07
Sub Consultant BHA—Structural Responses to AHJ RFIs $16,021.53 1 $16,021.53
Sub Consultant C&C-Hydraulic Analysis $23,475.00 1 $23,475.00
Sub Consultant BHA—Geotechnical—3 Addlt Borings $43,225.49 1 $43,225.49
Sub Consultant BHA—Demo&Recon Seawall Dwgs $46,083.78 1 $46,083.78
Sub Consultant BHA—MSE Control Wall Drawings $53,947.59 1 $53,947.59
Sub Consultant BHA—Structural Plans $95,249.54 1 $95,249.54
$555,094.00
LABOR SUBTOTAL $563,874.00
REIMBURSABLE SUBTOTAL $7,500.00
TOTAL $562,594.00
Reviewed by:
Alan Cohen,City Manager
City of Sunny Isles Beach
18070 Collins Avenue
1= Sunny Isles Beach, Florida 33160
f� y° gar (305)947-0606 City Hall
O
(• FO
r*or Sv,a " (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Elka Linton-Dorsett, Capital Projects Manager
DATE: 4/21/2016
A Resolution Approving the Fifth Amendment with Calvin,
RE: Giordano &Associates, Inc. for the North Bay Road
Bridge, North Seawall and Mitigation
RECOMMENDATION:
Staff is recommending the City Commission approve the attached
resolution.
REASONS:
In July of 2010, the City entered into a contract with Calvin Giordano
and Associates,
Inc. for the design of the design and permitting of the North Bay Road
Pedestrian Bridge.
To date, the City Commission has approved four(4)amendments to the
original contract, for a total contract value of$984,489.25
The proposed Work Authorization No. 175 will be the Fifth Amendment
the existing agreement, allowing Calvin Giordano and Associates, Inc.
and associated sub-consultants to provide to provide Design, Survey,
and Materials Testing as well as additional Construction Management
and Inspection Services for the Pedestrian and Emergency Vehicular
Bridge.
A total amount not to exceed Eight Hundred Thirty-Four Thousand One
127
Hundred Ninety-Five Dollars ($834,195.00)for the total to date contract
amount not to exceed One Million Eight Hundred Eighteen Thousand
Six Hundred Eighty-Four Dollars and Twenty-Five Cents
($1,818,684.25).
FUNDING SOURCE:
Account No. 300-5-5390-465000-83001
ATTACHMENTS:
Description
Resolution
Agreement
Item Number: 10.B.
128