HomeMy WebLinkAboutReso 2016-2571 RESOLUTION NO. 2016-2 7
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE
ORDER NUMBERS EIGHT (8) AND NINE (9) TO THE
AGREEMENT WITH FLORIDA ENGINEERING AND
DEVELOPMENT CORPORATION, FOR PROFESSIONAL
CONSTRUCTION SERVICES FOR THE CONSTRUCTION OF
THE 174 STREET ROADWAY IMPROVEMENT PROJECT, BY
EXTENDING THE AGREEMENT EXPIRATION DATE,
ATTACHED HERETO AS COMPOSITE EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 16, 2015 via Resolution No. 2015-2401 the City Commission
awarded Bid No. 14-11-01 to and entered into an Agreement with Florida Engineering and
Development Corporation for Professional Construction Services for the construction of the
174th Street Roadway Improvements Project, in an amount not to exceed Two Million Nine
Hundred Sixty-Five Thousand Seven Hundred Fifty Dollars and Twenty Cents ($2,965,750.20);
and
WHEREAS, on October 15, 2015 via Resolution No. 2015-2473 the City Commission
approved Change Order No. 2 to the Agreement with Florida Engineering and Development
Corporation, in an amount not to exceed Two Hundred Eight Thousand Five Hundred Thirty-
Seven Dollars and Fourteen Cents ($208,537.14), and Change Order No. 3 for additional
Professional Construction Services for the 174th Street Roadway Improvements Project, in an
amount not to exceed One Hundred Fifty-Eight Thousand Four Hundred Ninety-One Dollars and
Forty-One Cents ($158,491.41), for a total amount not to exceed Three Hundred Sixty-Seven
Thousand Twenty-Eight Dollars and Fifty-Five Cents ($367,028.55), bringing the total contract
not to exceed amount to Three Million Three Hundred Thirty-Two Thousand Seven Hundred
Seventy-Eight Dollars and Seventy-Five Cents ($3,332,778.75); and
WHEREAS, the original design and scope contemplated the construction of five-foot
sidewalks and the addition of bicycle lanes using the existing one-foot grass strip which is
currently embedded in the sidewalk, although the bike lane striping was eliminated via Change
Order No. 4, the overall pavement width was maintained in order to retain the flexibility to add
the bike lanes in the future, and Change Order No. 5 for temporary lighting due to FPL meter
outage; and
WHEREAS, it was deemed more favorable for the City and its residents to forgo the
concepts of bike lanes all together, in lieu of wider seven-foot sidewalks through the entire
corridor; and
WHEREAS, on February 18, 2016 via Resolution No. 2016-2524 the City Commission
approved Change Order No. 6 to the Agreement with Florida Engineering and Development
Corporation, for additional sidewalk and curb repair/construction done to the 174th Street
R2016-Fla Engineering CO 8-9 to Agmt 174 St Construction SrvsPage 1 of 3
corridor to construct this expanded scope along the full length of 174th Street corridor within the
Phase I limits which was previously completed, in an amount not to exceed Two Hundred Forty-
Six Thousand Eight Hundred Three Dollars and Fifty-Three Cents ($246,803.53), bringing the
total contract not to exceed amount to Three Million Five Hundred Seventy-Nine Thousand Five
Hundred Eighty-Two Dollars and Twenty-Eight Cents ($3,579,582.28); and
WHEREAS, the City is now in need of extending the Agreement with Florida
Engineering and Development Corporation: Change Order No. 8 is a time extension of an
additional 98 days for various reasons including but not limited to inclement weather and
coordination with other utility companies; and Change Order No. 9 is a time extension of an
additional 20 days due to a survey verification at the time of construction revealed 1) undulations
in the roadway pavement creating areas of ponding, and 2) existing asphalt varies in thickness
from 1" to 3", in order to minimize this and create a constant flow of water to the existing drains,
more extensive roadwork is required including complete removal of the existing asphalt, and
reworking the base to create more constant slopes, at an additional cost of Twenty-Seven
Thousand Seven Hundred Thirteen Dollars and Fifty Cents ($27,713.50) which will be absorbed
through credits from the base bid, and the remaining balance will be applied to the project
contingency, moving the completion date from the original date of March 30, 2016 to November
28, 2016; and
WHEREAS, the City being satisfied with the professional construction services
provided by Florida Engineering and Development Corporation, and who has expressed its
ability and desire to provide these services, desires to amend the Agreement; and
WHEREAS, the City Commission wishes to approve Change Order Numbers 8 and 9 to
the Agreement with Florida Engineering and Development Corporation, for additional
Professional Construction Services for the 174th Street Roadway Improvements Project,
extending the expiration date to November 28, 2016, attached hereto as Composite Exhibit "A",
the total contract not to exceed amount of Three Million Five Hundred Seventy-Nine Thousand
Five Hundred Eighty-Two Dollars and Twenty-Eight Cents ($3,579,582.28) remains the same.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Orders No. 8 and 9 to the Agreement. The City Commission
hereby approves Change Order Numbers 8 and 9 to the Agreement with Florida Engineering and
Development Corporation for Professional Construction Services for the construction of the
174th Street Roadway Improvements Project, by extending the Agreement expiration date from
March 30, 2016 to November 28, 2016, attached hereto as Composite Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
R2016-Fla Engineering CO 8-9 to Agmt 174 St Construction SrvsPage 2 of 3
PASSED AND ADOPTED this 21st day of July 2016.
OP
George H. 'choll, Mayor
ATTEST: ' ., •
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£_ CIIiv� � . (2.\-4--:■-x- --)
Jane A.Hines, MMC, City Clerk
1
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Approv-d As o orm and
Le:. S ii- y•
tiONA
Ar
`ren inot, City Attorney
Moved by: l (piggy G 6-'-a
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Seconded by: CQj oLt.I tMJ
Vote: S-0
Mayor Scholl V (Yes) (No)
Vice Mayor Gatto v(Yes) (No)
Commissioner Aelion L/(Yes) (No)
Commissioner Goldman , (Yes) (No)
Commissioner Levin . 1/ (Yes) (No)
•
R2016-Fla Engineering CO 8-9 to Agmt 174 St Construction SrvsPage 3 of 3
I
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C/rY OF SUN
AMENDMENT NOD' ER: #8 DATE: 06/23/2016
BID NUMBER: 14-11-01
PROJIECT: 174th St Roadway Improvement
RESOLUTION Nl1J ER: 2015-2401
ORIGINAL BASE CONTRACT AMOUNT: $-',9`x7 ".20--1(Qb ,9 A f f�
ORIGINAL CONTINGENCY ALLOWANCE: $268;41$ 4 2.u,0bg
ORIGINAL TOTAL CONTRACT AMOUNT: $ V34;16873+68734 4 9..ribs-5 go.20
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE $ 721,794.75
ORDERS/CONTINGENCY DRAWS:
DOLLAR AMOUNT OF THIS CHANGE ORDER/CONTINGENCY DRAW: $ 0
CREDIT/DIRECT PURCHASES: $ 251312.00 _
— NEW DOLLAR CONTINGENCY AMOUNT: $ 207,418.03
NEW DOLLAR CONTRACT AMOUNT: $ 3,579,582.28
ORIGINAL CONTRACT COMPLETION DATE 03.30.16
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 70
AMOUNT OF DAYS PER THIS CHANGE ORDER: 98
NEW CONTRACT COMPLETION DATE: 10.21.06
DESCRIPTION OF SCOPE OR WORK CHANGES:
A request for time extension by the Contractor for various reasons including but not limited to
indement weather and coordination with other utility companies. No monetary changes are being
authorized with this change order.
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NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to In this document constitute a full and complete settlement of the
matters set forth herein, induding all direct and indirect costs for equipment,manpower,materials, overhead,profit
and delay relating to the issues set forth in this document.
Florida Engineering &
CONTRACTOR:
Development Corp
CITY ATTORNEY: Hans Ottinot e + - - i ' '
PROJECT MANAGER: Elka Linton-Dorsett Mr#-Pr4:4" I
CITY MANAGER: Christopher J. Russo ( �� 6/4, �4
Composite Exhibit
12076 NW 98 AVENUE
'FLORIDA ENGINEERING (i05)8 Gardens 8333 FL 33018
DEVELOPMENT CORP. (305)8208333
EV:,IE=■ttG
11000:1511011 a:iJ1
SUBCONTRACT TIME ADMENTMENT
Project: N.E.174th Street ROADWAY IMPROVEMENTS Subcontract:
Admentment: 8
Date: 5/4/2016
Cost Code:
To: CITY of SUNNY ISLES BEACH
The Contract is changed as follows:
Item Description Additional Days
1 City of North Miami Beach
Water Services waiting for decision to change Materials on the services from 10/26/15 to 11/5/15
Water services located bet STA 20+60;25+50;25+90;32+50;32+65
From: 10/26/2015 to 11/5/2015 12
2 TECO People Gas
Gas pipe replacement due of the cover of the pipe at the SOUTH HALFT of the intersection of NE 174 th street
From: 11/6/2015 to 12/11/2015 35
3 Rain Days
Following are the rain days on record up to 5/3/16:
1/22/16;1/15/16;2/1/16;1/28/16;1/19/16 5
4 TECO People Gas
Gas pipe replacement due of the cover of the pipe at the North half of the intersection of NE 174 th street
From: 3/1/2016 to 4/1/2016 PHASE 2-A 31
5 City of North Miami Beach
Time extension due final decision about to replace existing Water Main crossings at NE 174.
From: 4/2/2016 to 4/16/2016 PHASE 2-A 15
The Original Contract Amount was $ 3,554,269.78
Net change by previously authorized Change Orders $0.00
The Contract Amount prior this Change Order was $ 3,554,269.78
The Contract will be decreased by this Change Order in the amount of
The new Contract Amount including this Change Order will be $ 3,554,269.78
The Contract Time will be change in: 98 Days
The date of Substantial Competition as of the date of this Change Order therefore is
City of Sunny Isles Florida Engineering
Owner CONTRACTOR
(Signature) (Signature)
Omar Medina
By By
Date Date 5/4/2016
g04 N Y.ij
i:',1;i ii, h �:
Florida Engineering&Development Corp tip_
12076 NW 98th Ave. �
Hialeah Gardens Fl.33018 FLORIDA ENGINEERING
&DEVELOPMENT CORP.
EN]INEERJHO CONTRACTOR.
1■11074 E45'.11
Project:NE 174th Street Roadway Improvements
Scope of work:Removal of existing asphalt due of new curb grades,re-work Base adding on average 3"of Limerock over all surface.
Contract time add: 20 days. (All of the work proposed including Chapter I, II and III)
Location: NE 174th Street
Date: 5/27/16
PROPOSED AMENDMENT No. 9 ASPHALT REMOVAL AND BASE RE-WORK
I. WESTBOUND West of NBR Phase V and VI (North)
Limits of the work:
From STA 19+65 to 9+65 North side of 174(Westbound) 1000 If
No. Item Qty Unit Unit Price Total
A) General Conditions PHASE V AND VI
1 Laboratory and testing 1 Ls $ 1,500.00 $ 1,500.00
2 Survey Crew 24 hrs $ 130.00 $ 3,120.00
Sub-Total General Conditions $ 4,620.00
B) MOT(item 2 Contract)PHASE V AND VI
3 Police Officer 60 Hrs $ 48.00 $ 2,880.00
4 Barricades/Signs 2 Day $ 355.00 $ 710.00
Sub-Total MOT $ 3,590.00
C) Asphalt Removal
Limits of the additional demolition:
Asphalt Removal 20.5 wide x 1000 x 0.25 285 cy
Labor
5 Operator 40 Hrs $ 42.26 $ 1,690.40
Equipment
6 Loader 40 Hrs $ 86.25 $ 3,450.00
7 Truck (Asphalt hauling) 15 Load $ 190.00 $ 2,850.00
Sub-Total Asphalt Removal $ 7,990.40
D) PHASE V and VI New Asphalt and Limerock re-work
8 As needed 12"Limerock Base for Road Reconstruction 2605 sy $ 11.20 $ 29,176.00
9 Asphalt Mobilization 1 Is $ 3,500.00 $ 3,500.00
10 1"SP-9.5 Asphalt NBR(note:this is an increase of Item 31 of the contract 2605 sy $ 8.80 $ 22,924.00
to use on the second lift due will be 2"of new Asphalt)
Sub-Total Limerock and Asphalt $ 55,600.00
Sub Total WESTBOUND West of NBR Phase V and VI(North) A,B,C,D $ i 71,800.40 I
1 of 3
Florida Engineering&Development Corp
12076 NW 98th Ave. i
Hialeah Gardens Fl.33018 IFLORIDA ENGINEERING
G
T C
&DEVELOPMENORP.
EII3I7!_:NHO CCVJ 1 rv.CTCC.
LirSlr.151102. E+.3.11
Project:NE 174th Street Roadway Improvements
Scope of work:Removal of existing asphalt due of new curb grades,re-work Base adding on average 3"of Limerock over all surface.
Contract time add: 20 days.(All of the work proposed including Chapter I, II and Ill)
Location: NE 174th Street
Date: 5/27/16
PROPOSED AMENDMENT No. 9 ASPHALT REMOVAL AND BASE RE-WORK
II. EASTBOUND West of NBR Phase VII and VIII (South)
Limits of the work:
From STA 19+65 to 9+65 North side of 174(Eastbound) 1000 If
No. Item Qty Unit Unit Price Total
E) General Conditions PHASE V AND VI
11 Laboratory and testing 1 Ls $ 1,500.00 $ 1,500.00
12 Survey Crew 24 hrs $ 130.00 $ 3,120.00
Sub-Total General Conditions $ 4,620.00
F) MOT(item 2 Contract)PHASE V AND VI
13 Police Officer 60 Hrs $ 48.00 $ 2,880.00
14 Barricades/Signs 2 Day $ 355.00 $ 710.00
Sub-Total MOT $ 3,590.00
G) Asphalt Removal
Limits of the additional demolition:
Asphalt Removal 20.5 wide x 1000 x 0.25 285 cy
Labor
15 Operator 40 Hrs $ 42.26 $ 1,690.40
Equipment
16 Loader 40 Hrs $ 86.25 $ 3,450.00
17 Truck (Asphalt hauling) 15 Load $ 190.00 $ 2,850.00
Sub-Total Asphalt Removal $ 7,990.40
H) PHASE V and VI New Asphalt and Limerock re-work
18 As needed 12"Limerock Base for Road Reconstruction 2605 sy $ 11.20 $ 29,176.00
19 Asphalt Mobilization 1 Is $ 3,500.00 $ 3,500.00
20 1°SP-9.5 Asphalt NBR(note:this is an increase of Item 31 of the contract 2605 sy $ 8.80 $ 22,924.00
to use on the second lift due will be 2"of new Asphalt)
Sub-Total Limerock and Asphalt $ 55,600.00
Sub Total EASTBOUND West of NBR Phase VII and VIII(North) E,F,G,H $ 71,800.40
2 of 3
Florida Engineering&Development Corp
12076 NW 98th Ave.
Hialeah Gardens Fl.33018 ``e`FLORIDA ENGINEERING__.
&DEVELOPMENT CORP.
EN711IEERINO CCN RACTCR.
I.If3' f•1311111u Ea!MI
Project:NE 174th Street Roadway Improvements
Scope of work:Removal of existing asphalt due of new curb grades,re-work Base adding on average 3"of Limerock over all surface.
Contract time add: 20 days.(All of the work proposed including Chapter I,II and III)
Location: NE 174th Street
Date: 5/27/16
PROPOSED AMENDMENT No. 9 ASPHALT REMOVAL AND BASE RE-WORK
III) CREDITS
No. Item Qty Unit Unit Price Total
Contract
Items
29 1°Milling of Existing Road for NE 174st. ITEM 29 3849 SY $ 2.80 $ (10,777.20)
(Note:we applied a credit of 1360 sy on amendment No.6)
3.12 NBR 11"Milling of existing 1056 SY $ 5.80 $ (6,124.80)
32 NBR-1"SP-9.5 Asphalt Overlay in Milled North Bay Road Section 1056 SY $ 8.80 $ (9,292.80)
NBR-5'Wide x 6"Concrete Sidewalk Including H/C Sidewalk ramp 139 SY $ 47.50 $ (6,602.50)
45 NBR Detectable warning Surfaces 1 EA $ 340.00 $ (340.00)
NBR-Reinstall/Relocate Existing Sign 1 EA $ 200.00 $ (200.00)
51 NBR Reinstall Existing Bollards 1 LS $ 1,250.00 $ (1,250.00)
83 Reinstall existing Parking Meters;Electric 1 LS $ 4,000.00 $ (4,000.00)
71 Deflection of Existing BCTV&Coordinate w/Utility 4 EA $ 9,000.00 $ (36,000.00)
72 Deflection of Existing Buried Telephone&Coordinate w/Utility 1 EA $ 24,000.00 $ (24,000.00)
73 Deflection of Existing Buried Electric(Conduit only not Duck work) 3 EA $ 1,600.00 $ (4,800.00)
84 Desilting of Existing Drainage 1 LS $ 12,500.00 $ (12,500.00)
Credits Sub Total $ (115,887.30)
TOTAL CHAPTER I , II and III Credits $ 27,713.50
•
•
Omar Medina.
Project Manager
Florida Engineering
3 of 3
S,) ,'-s City of Sunny Isles Beach
ti <3 t 18070 Collins Avenue
" Sunny Isles Beach, Florida 33160
4,C� 1,1A-__,--01-
,F,,„ ,; (305)947-0606 City Hall
*o, sv� "'- (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Elka Linton-Dorsett, Capital Projects Manager
DATE: 7/21/2016
Resolution Approving Change Order 8 and 9 with Florida
Engineering and Development Corporation for
RE: Professional Construction Services for the 174th St
Roadway Improvement Project to Widen the Proposed
Sidewalks
RECOMMENDATION:
Staff recommends approval of this resolution.
REASONS:
Resolution No. 2015-2401 approved the award of ITB No. 14-11-01 to
Florida Engineering and Development Corporation to provide
professional construction services for the construction of the 174th St
Roadway Improvement Project. The general scope of services
included drainage enhancements, complete sidewalk and roadway
reconstruction from N. Bay Road east, to Collins Avenue.
Improvements west of N. Bay Road were limited to milling and
resurfacing the existing pavement surface, and minimal sidewalk repair.
New landscaping and irrigation will be installed along the full length of
174th Street.
Three (3) subsequent resolutions (Reso No's 2015-2401, Reso 2015-
2473 and Reso 2016-2524) approved change orders to the scope of
services, increasing the contract value by $367,028.55 to
$3,579,582.28.
110
We are requesting Commission approval on proposed Change Order 8
and Change Order 9. Change Order 8 requests a ninety-eight (98) day
time extension due to a myriad of unforeseen conditions which have
delayed the construction progress, including but not limited to weather
conditions, modifications to existing utilities not owned by the City and
the associated coordination with the respective utility owners. Change
Order 9 covers more extensive asphalt work than previously proposed
on the west side of North Bay Road in order to further enhance the
surface flow of water to the existing drainage. Change Order 9 is a
$27,713.50 drawdown on the $290,068 project contingency budget
and has no monetary impact on the overall contract value.
An additional twenty (20) days will be added to the contract time due to
the increased scope of work. Combined, Change Order 8 and Change
Order 9 request a 118-day extension to the existing contract.
ADDITIONAL INFORMATION:
The existing contract value of $3,579,582.28 remains unchanged. The
new proposed project completion is approximately December 2016.
FUNDING SOURCE:
Funding has been appropriated in account No. 300-5-5410-465000-
84001
ATTACHMENTS:
Description
Resolution
Change Order 8
Change Order 9
Item Number: 10.G.
111