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Home My WebLink AboutReso 2016-2572 RESOLUTION NO. 2016- 5'7 2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE PURCHASE OF PARK SITE FURNITURE FROM LANDSCAPE FORMS, INC. FOR THE GATEWAY PARK, SAMSON OCEANFRONT PARK, AND TOWN CENTER PARK, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY-THREE THOUSAND ONE HUNDRED SIXTY-SEVEN DOLLARS AND FIFTY-SIX CENTS ($153,167.56), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach is near completion of Gateway Park in which site furnishings; benches, tables, trash receptacles and ash urns, are not part of the original agreement with the contractor; and WHEREAS, the City's Agreement for Samson Oceanfront Park did not include the tables and trash receptacles as it is cost effective to purchase these directly, and Town Center Park, due to its high volume of use, is in need of replacing the site furnishings in that Park; and WHEREAS, there is a savings in purchasing in quantity and purchasing direct as the City is tax exempt, and the site furnishings for these large parks include a total of thirty (30) benches, twenty-nine (29) litter receptacles, eighteen (18) tables, and six (6) ash urns; and WHEREAS, the City wishes to purchase park site furniture from Landscape Forms, Inc. who was awarded Federal GSA Contract No. GS-03-115AA and Contract No. GS-03F-008Y, and has offered the City pricing equal to that contract pricing; and WHEREAS, the City wishes to purchase park site furniture from Landscape Forms, Inc. for the manufacture and delivery of the park furniture, in an amount not to exceed One Hundred Fifty-Three Thousand One Hundred Sixty-Seven Dollars and Fifty-Six Cents ($153,167.56), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approving the Purchase. The City Commission hereby approves the purchase of park site furniture from Landscape Forms, Inc. to be placed in Gateway Park, Samson Oceanfront Park, and Town Center Park, in an amount not to exceed One Hundred Fifty-Three Thousand One Hundred Sixty-Seven Dollars and Fifty-Six Cents ($153,167.56), attached hereto as Exhibit "A". P2016-Purchase Furniture For Samson Oceanfront Park Page 1 of 2 Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become effective us.I adoption. PASSED AND ADOPTED this 21th day of July 2016. ,.., . % ,• George r Scholl, Mayor .. ATTEST: `•. ,. Jane ines, M C, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY ile_db .___ /A.M.,,tz2g1_, 12„_ Hans Ottinot, City Attorney Moved by: Cp ■ t•0k1 Seconded by: 0.0 ivvritriNgA) L.c_.V t4■1 Vote: S-0 Mayor George "Bud" Scholl ✓(Yes) (No) Vice Mayor Jeanette Gatto ✓ (Yes) (No) Commissioner Isaac Aelion Vi(Yes) (No) Commissioner Dana"Goldman V (Yes) (No) Commissioner Jennifer Levin V(Yes) (No) R2016-Purchase Furniture For Samson Oceanfront Park Page 2 of 2 Quote Date: 07/14/2016 CORPORATE 7800 E.Michigan Avenue LF Quote#: 0000219200 Kalamazoo,MI 49048-9543 PO#: P:800.521.2546 F:269.381.3455 www.landscapeforms.com Project: Sunny Isles Gateway Park Federal I.D.#38-1897577 Bill To: City of Sunny Isles Beach Ship To: TBA ATTN:Accounts Payable ATTN:TBA-(305)947-0606 18070 Collins Avenue TBA Sunny Isles Beach,FL 33160 Sunny Isles Beach,FL 33160 • Ship Via:Common Carrier F.O.B.:Destination Qty Description Unit Price Total Price Tagging Instructions: Bill of Lading Instructions: Federal Sale-GSA Non Direct Purchase When ordering please confirm: ▪ Shipping address and contact information(name and ph#) • Billing address and contact information . Is your firm or the project tax exempt?If so,exemption certificate must accompany order ▪ Delivery schedule: _Immediately upon completion _Target delivery date: GATEWAY PARK FURNISHINGS 20 Austin Bench $1,490.38 $29,807.60 Bench Style: Backless Insert: Aluminum Mounting: Freestanding/Surface Mount Arm Option: Center Arm Only(SPECIAL) Powdercoat Color: Titanium 10 Austin Litter $1,213.10 $12,131.00 Style: Side Opening,34 gal.capacity Powdercoat Color: Titanium 6 Grenadier Ash Urn $389.93 $2,339.58 Mounting: Freestanding Powdercoat Color: Titanium Standard Features: 1.75 Gallons—35"x 10"x 10" 6 Charlie Picnic Table $3,292.70 $19,756.20 Picnic Table: Picnic Table Mounting: Surface Mount(MUST BE MOUNTED) Umbrella Hole: No Umbrella Hole Powdercoat Color: Titanium SAMSON PARK FURNISHINGS Page:1 of 3 Ship Date: cost a: 68001 {�,^�,,,' SSR: Jason Park cih^y Rep: Miami Team FL2 ! Purchaser Seller • landscapeforms Quote Date: 07/14/2016 CORPORATE 7800 E.Michigan Avenue LF Quote#: 0000219200 Kalamazoo,MI 49048-9543 PO#: P:800.521.2546 F:269.381.3455 www.landscapeforms.com Project: Sunny Isles Gateway Park Federal I.D.#38-1897577 Bill To: City of Sunny Isles Beach Ship To: TBA ATTN:Accounts Payable ATTN:TBA-(305)947-0606 18070 Collins Avenue TBA Sunny Isles Beach,FL 33160 Sunny Isles Beach,FL 33160 Ship Via:Common Carrier F.O.B.:Destination Qty Description Unit Price Total Price 12 Charlie Picnic Table $3,292.70 $39,512.40 Picnic Table: Picnic Table Mounting: Surface Mount(MUST BE MOUNTED) Umbrella Hole: No Umbrella Hole Powdercoat Color: Silver 8 Austin Litter $1,213.10 $9,704.80 Style: Side Opening, 34 gal.capacity Powdercoat Color: Silver TOWN CENTER PARK FURNISHINGS 10 Plainwell Bench $1,733.00 $17,330.00 Length: 72" Insert Style: Aluminum Powdercoat Color: Black Standard Features: Freestanding/Surface Mountable • 11 Plainwell Litter $1,265.09 $13,915.99 Style: Top Opening,35 gal.capacity Side Panel Selection: Aluminum Frame Powdercoat Color: Black Side Panel Powdercoat Color:Black Standard Liner: Black Polyethylene Liner Standard Features: Freestanding/Surface Mountable Standard Top: Black Rotomold Polyethylene Top Item Total $144,497.56 Shipping&Handling $8,670.00 Sub Total $153,167.56 Estimated Tax $0.00 Document Total $153,167.56 Payment Terms:NET 30 DAYS Landscape Forms,Inc.reserves the right to change payment terms based on payment history as well as information obtained from commercial credit reporting agencies. Page:2 of 3 Ship Date: cuss#: 66001 SSR: Jason Park .414 ti'gukv r✓7"Kr Rep: Miami Team FL2 I Purchaser Seller (andscapeforms Quote Date: 07/14/2016 CORPORATE 7800 E.Michigan Avenue LF Quote#: 0000219200 Kalamazoo,MI 49048-9543 PO#: P:800.521.2546 F:269.381.3455 www.landscapeforms.com Project: Sunny Isles Gateway Park Federal I.D.#38-1897577 Bill To: City of Sunny Isles Beach Ship To: TBA ATTN:Accounts Payable ATTN:TBA-(305)947-0606 18070 Collins Avenue TBA Sunny Isles Beach,FL 33160 Sunny Isles Beach,FL 33160 Ship Via:Common Carrier F.O.B.:Destination • Purchaser is responsible for confirming options,materials,quantities,etc.,for completeness and conformity to plans and specifications. • Changes to or cancellations of orders may incur a penalty charge of 30%or more.Special orders may not be changed or cancelled. • Studio 431 (custom)orders cannot be cancelled once purchase order is received and approved. • Studio 431 orders are subject to price increase after engineering/product development is complete and approved by designer, end user and purchaser.Modifications in price will be handled via Change Order. • No merchandise can be returned without authorization from Landscape Forms.Returns may be subject to a disposition fee of 30-100%. • Prices based on quantities shown and quantity changes may affect price. • QUOTED prices are held for 60 days.After receipt of a written ORDER,prices will be held for up to one year from receipt of the order.Changes in quantity or specification may affect pricing. • Landscape Forms is a supplier only and ships via common carrier.Customer is responsible for offloading and installing unless otherwise indicated above. • Mounting hardware is only available on a limited number of products.Please consult the installation recommendations or contact our corporate office to confirm.In the event hardware is provided,it MUST be used for proper installation. • Refer to Care and Maintenance guidelines for more detailed information and instructions. • All orders ship upon completion of fabrication.A one-week grace period may be available,after which storage fees will apply. • This Agreement contains the entire understanding between the parties.All prior communications are merged into this Agreement.The terms of this Agreement shall control any conflict between documents. • This Agreement may be signed by the parties separately and by facsimile,and together they shall be deemed one binding,original Agreement. • Purchaser shall pay all costs and expenses paid or incurred by Landscape Forms, Inc. in collecting any amounts due for goods purchased by Purchaser, including without limitation, reasonable attorneys'fees and collection costs.Balances on invoices not paid within 30 days of date of invoice,or within an alternate period of time as determined and indicated by Landscape Forms, shall incur interest at a rate of 18%per annum. Cash discounts are not offered. • Pricing includes selection from our standard color pallette.Optional colors and custom color matches are available for an additional fee and will extend lead-time.Please contact our corporate office for more information. • Tax is estimated.Actual tax will be charged on final invoice and shall be payable by the Purchaser.U.S.customers must provide a valid sales tax exemption or resale certificate to remove liability. • • To the extent purchaser supplies or modifies the standard specifications for any products, Landscape Forms, Inc. expressly disclaims all representations and warranties related to such products or their design whether express or implied except that the products shall be manufactured in accordance with purchaser's specifications. • REMITTANCE OPTIONS:For information on paying via credit card,ACH,direct bank transfer,or wire please email us at ARlq�landscapeforms.com. Mail payments to: USD Checks CAD Cheques Landscape Forms,Inc. Landscape Forms,Inc. Dept 78073 PO Box 2408 PO Box 78000 Station A Detroit,MI 48278-0073 Toronto,Ontario M5W 2K6 USA CAN Page:3 of 3 Ship Date: cost#: 68001 D G�� SSR: Jason Park �MGtirj[�L i�T'� Rep: Miami Team FL2l� Purchaser Seller Iandscapeforms S�NU" 'S F City of Sunny Isles Beach 'os, ti J q 18070 Collins Avenue 1 n "( - Jz Sunny Isles Beach, Florida 33160 to ,e (305)947-0606 City Hall ec,f o= su,& ` (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Susan Simpson, Cultural and Community Services Director DATE: 7/21/2016 RE: Purchase of Park Site Furnishings from Landscape Forms, Inc. in an Amount Not to Exceed $153,167.56. RECOMMENDATION: This resolution is presented for your consideration. REASONS: The City is near completion of Gateway Park in which site furnishings; benches, tables, trash receptacles and ash urns, are not part of the original agreement with the contractor. Samson Oceanfront Parks agreement did not include the tables and trash receptacles as it is cost effective to purchase these directly. Town Center Park, due to its high volume of use, is in need of replacing the site furnishings at this park. There is a savings in purchasing in quantity and purchasing direct as we are tax exempt. The site furnishings for these large parks include a total of 30 benches, 29 litter receptacles, 18 tables, and 6 ash urns as per attached quote. ADDITIONAL INFORMATION: Landscape Forms is a high quality outdoor furniture supplier that have products proven to survive our harsh salt air environment while also creating a functional and stylish park amenity. On the rare occasion that their product failed, they were quick to remedy with a full replacement. 121 Landscape Forms, Inc. was awarded Federal GSA Contract Number GS-03-115AA and Contract Number: GS-03F-0008Y, and has offered us pricing equal to that contract pricing. For this reason, the purchase shall be exempt from formal competitive bidding procedures under City Code Section 62-13.C. & I. FUNDING SOURCE: Funds are budgeted for and available in the following Capital Improvement Plan project numbers: Gateway Park (15001 and 15002), Samson Oceanfront Park (65001 / Capital Account number 300-6- 5720-465000-65001), and Town Center Park (75001 / Capital Account number 300-6-5720-465000-75001). ATTACHMENTS: Description Resolution Landscape Forms Inc Park Furniture 2016 Item Number: 10.H. 122