HomeMy WebLinkAboutReso 2010-1564
RESOLUTION NO. 2010 - 15 ~ ~_
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A
CONSUL T ANT AGREEMENT WITH CALVIN, GIORDANO
AND ASSOCIATES, INC., TO PROVIDE CAPITAL
IMPROVEMENT PROJECTS MANAGEMENT SERVICES, IN
AN AMOUNT NOT TO EXCEED FIFTY -FIVE THOUSAND
DOLLARS ($55,000.00), A TT ACHED HERETO AS EXHIBIT
"A"; AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City issued RFQ No. 02-11-01 for General Municipal Contract Services
consisting of Planning & Zoning activities, Engineering, Traffic Engineering, Landscape
Architecture, Geographic Information Systems and Capital Improvement Program Management; and
WHEREAS, Calvin, Giordano & Associates, Inc., was the sole respondent to said RFQ and
has been qualified by the City Commission; and
WHEREAS, the City wishes to contract with Calvin, Giordano, and Associates, Inc., for
Capital Improvement Projects Management services, in an amount not to exceed Fifty-Five
Thousand Dollars ($55,000.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Consultant Agreement. The Consultant Agreement with Calvin,
Giordano and Associates, Inc. to provide Capital Improvement Projects Management services, in the
amount not to exceed Fifty-Five Thousand Dollars ($55,000.00), attached hereto as Exhibit "A", be,
and the same, is hereby approved.
Section 2.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 20th day of May 2010.
ATTEST:
~A~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LEGA E IE CY
Vote: 6-D
Mayor Ede1cup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
V(Yes)
V (Yes)
~(Y es)
V(Yes)
-AYes)
Moved by:
Seconded by:
_(No)
_(No)
_(No)
_(No)
_(No)
2
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CITY OF SUNNY ISLES BEACH
AGREEMENT WITH CALVIN, GIORDANO
& ASSOC. INC. CONTRACT NO. C0910-038
THIS AGREEMENT, entered into this "2-0$ dayof (V\.A>/ 2010, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred a~ to the "City") and
CALVIN, GIORDANO & ASSOCIATES, INC. a Florida corporation, authorized to do business
in the State of Florida (hereinafter referred to as the "Consultant"), whose federal tax
identification number is
RECITALS
WHEREAS, the City is in need of certain consultant services to include a Director of
Capitol Improvements Projects to provide professional construction and government consulting
services ("Services"), as more particularly described in Attachment "A", attached hereto and
made a part hereof; and
WHEREAS, the Consultant is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the I.'l ~
Services in a total amount not to exceed $+30,000.00 (one hundred and thirty thousand dollars) Dj-1J
annually. S"5iOOO. Oi:>
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. CONSULTING SERVICES. Consultant shall provide to the City the Services as more
particularly described in Attachment "A" attached hereto and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
in Paragraph 9 hereunder, the term of this Agreement shall be for one (1) year with an optional
one (1) year renewal term, commencing upon the execution of this Agreement by both parties.
4. COMPENSATION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and a schedule of charges reflected in
Attachment "A". The Consultant shall make no other charges to the City for supplies, labor,
taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost
is incurred by Consultant with the prior written approval of the City. If the City disputes any
charges on the invoices, it may make payment of the uncontested amounts and withhold payment
on the contested amounts until they are resolved by agreement with Consultant.
Page 1 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
5. INDEPENDENT CONTRACTOR RELATIONSHIP The Consultant is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or
any action of the parties shall be construed to constitute or to render the consultant an employee,
partner, agent, shareholder, officer or in any other capacity other than as an independent
contractor other than those obligations which have been or shall have been undertaken by the
City, Consultant shall be responsible for any and all of its own expenses in performing its duties
as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Consultant, other than
those set forth in this agreement. Consultant shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, contractors or employees, as more particularly set
forth below:
(a) General liability insurance with limits of One Million Dollars
($1,000,000) combined single limit occurrence. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
The City of Sunny Isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Professional liability insurance: The limits of such liability provided by
such policy shall be no less than One Million Dollars ($1,000,000) combined
single limit occurrence.
Page 2 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
(c) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(d) Business Automobile Liability Insurance with minimum limits of Five
Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by the
Insurance Services Office and must include:
Owned vehicles.
Hired and non-owned vehicles.
Employers' non-ownership.
Such policies of insurance shall not diminish Consultants indemnification obligations hereunder.
The insurance policy shall be issued by such company, in such forms and with such limits of
liability and deductibles as are acceptable to the City and shall be endorsed to be primary over
any insurance, which the City may maintain. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates of
insurance evidencing the minimum required coverage and appropriately endorsed for contractual
liability with the City named as an additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City's Risk Management Department. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) calendar days prior written notice to the City Manager or his designee. The City
reserves the right from time to time to change the insurance coverage and limits of liability
required to be maintained by Consultant hereunder.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
shall be approved in writing by the City.
8. DUTY TO DEFEND, INDEMNIFY AND HOLD HARMLESS. Consultant agrees to
defend, indemnify and hold harmless, the City, its officers, agents, employees from, and against
any and all claims, actions, liabilities, losses and expenses including, but not limited to,
attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to
property, at law or in equity, which may arise or may be alleged to have risen from the negligent
acts, errors, omissions or other wrongful conduct of the Consultant, agents or other personal
entity acting under Consultant's control in connection with the Consultant's performance of
Services under this Agreement and to that extent the Consultant shall pay such claims and losses
and shall pay all such costs and judgments which may issue from any lawsuit arising from such
claims and losses including wrongful termination or allegations of discrimination or harassment,
and shall pay all costs and attorneys' fees expended by the City in defense of such claims and
Page 3 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
losses including appeals. The parties agree that ten percent (10%) of the total compensation is a
specific consideration from the City to the Consultant for this indemnity.
9. TERMINATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant (and sub consultant(s)) shall be delivered to
the City and the City shall compensate the Consultant for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
notice which shall become effective seven (7) days following receipt by Consultant. The terms
of Paragraphs A(i) and (ii) shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the City. Should the Consultant subcontract any services under this agreement, it shall be done
with continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
11. TIME OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
this agreement. A reasonable extension of time shall be granted in the event the work of the
Consultant is delayed or prevented by the City or by circumstances beyond the reasonable
control of the Consultant including weather conditions of acts of God which render the
performance of the Consultant's duty impracticable.
Page 4 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration. And their
respective attorneys' fees as may be determined by the court on confirmation.
l4. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
l5. NOTICES. All notices and communications hereunder shall be in writing and shall be
deemed given when sent postage prepaid by registered or certified mail, return receipt requested
and, if intended for City one to Rick Conner, City Manager and one to Hans Ottinot, City
Attorney, at City of Sunny Isles Beach, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach,
Florida 33160, and if intended for the Consultant, shall be addressed to
16. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida.
17. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
18. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act
of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order l1063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
Page 5 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami-Dade County Conflict ofInterest Ordinance Section 2-11.1, as amended; and by Chapter
33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference
herein as if fully set forth herein, in connection with the Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
services. The Consultant further covenants that in the performance of this agreement, no person
having any such interest shall knowingly be employed by the Consultant. No member of, or
delegate to the Congress of the United States shall be admitted to any share or part of this
agreement or to any benefits arising therefrom.
20. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document, including but not
limited to any attachments hereto.
21. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties,
and may be amended, waived, changed, modified, extended or rescinded only by a writing
signed by the party against whom any such amendment, waiver, change, modification, extension
and/or rescission is sought.
[Remainder of page intentionally left blank]
Page 6 of?
C0910-038 Calvin Giordano & Associates, Inc. Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
WITNESSES:
CAL VIN, GIORDANO AND
ASSOCIATES, INC.
[bjJY--~
Signature
J)(l ~ IYI ~lI: .I n:':,
Print Name
BY:
WITNESSES:
s~l~
j'"~ (,p.J'2.
Print Name
ATTEST:
CITY OF SUNNY ISLES BEACH
BY:
Jane A. Hines, CMC, City Clerk
/
APPROVED AS TO FORM AND
LEGAL S IE CY
Page 7 of7
C0910-038 Calvin Giordano & Associates, Inc. Agreement
Engineering
Construc.tion Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering
Surveying & Mapping
Planning
Landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
Emergem.:y Management
Services
Building Code Services
Governmental Services
1800 Eller Dlive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.131307
www.calvin-giordano.com
II
f Calvin, Giordano g Associates, Inc.
.l:EXCEPTIONAL SOLUTIONS
oil
a
May 04,2010
Mr, Rick Conner
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 114
Public Works / Capital Project Administration
CGA Proposal No. 10-3187
Mr. Rick Conner,
Enclosed for your review and approval is Work Authorization No. 114 for the above
referenced project.
Per our meeting on April 21,2010, I have revised this proposal by removing the Public
Works items and focusing on the Capital Improvement projects. This proposal includes
15 hours of Chris Giordano's time per week and 17 hours of Joel Wadsworth's time per
week.
Should you have any questions concerning this matter, please feel free to contact me at
your convemence.
Sincerely,
Dennis 1. Giordano
President
EXHIBIT '~A"
Fort lauderdale
West Palm Beach
Orlando
Homestead
CITY OF SUNNY ISLES BEACH
Director of Capital Improvement Projects
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano & Associates) Inc. will perform the following services based on
our understanding of the project requirements:
CGA will provide a Director of Capital Improvement Projects for the City of
Sunny Isles Beach, Florida as per the below scope breakdown.
L Professionsl Construction Sel'vices
A. CGA will provide a Director of Capital Improvement Projects to
include the following responsibilities:
1. Implementation of all Capital Improvement Projects (CIP)
2. Attendance of CIP Meetings
3. Provide homeowner complaint resolutions
4. Provide field conflict resolutions
5. Review and Approve bid specifications and contract documents
6. Review and approve contractor payment applications with applicable
release of liens or notice to owners
7. Review and recommend change orders or claims requested by
contractors
8. COO1'dination with variOlls utility agencies within the City
9. Perform other duties as assigned by City Manager
10. Recommend procedural adjustments to City Manager to ensure
optimization of staff and procedures throughout the CIP department
11. Attend meetings & conferences to represent the City in all mattel'S
pertaining to ClP
II. Professional Government Consulting Services
A. Maintenance of project records & documentation
B. Create, update, track and analyze contractor's progress schedule utilizing
pl'imavera project planner
c. Provide the fmallce director with draw schedules to allow for accurate cash
flow projections
D. Provide project budgets
E. Analyze physical percent complete (earned to date) vs. billed percent
complete
F. Prel)aration of department budget and evaluate expenditures
G. Development and evaluation of departmental policies and procedures
H. As necessary, attend and present at monthly commission meetings
I. Prepare and submit reports of department activities to the City Manager
and City Engineer
J. Identify & l'ecommend cost control measures in the delivery of all services
and the completion of all eIP projects
K. Perfonn other duties as assigned
2. BASIS OF COMPENSATION
The basis of compensation is based on a total of 32 hours pel' week. These 32
hours may be broken down into any split between the two employees/positions
offered in tWs proposal. Each week the combined hours between the two positions
will equal 32 hours. Eaoh week the portion of the 32 hours pel' position will
fluctuate based on workload & City direction. The total combined yearly fee is
$130,000. Payments are to be made monthly.
A. SPECIAL PROVISIONS
ThisJ)roDosal will automatically l'el)GW on a yc.arly b'lsl1:j. Each yearly l'enewnl will QJu-
b&t\eeolhpulli~d by a five p",..."",..t rate iHe,ll;;~~'e. SGVeI\C+-J .
If either party decides to tenninate the contract, a notice of not less than~ days ~
is required.
The City of Stmny Isles Beach shall not hire any CGA employee without prior
written notice. TWs written notice must be submitted at least 180 days prior to the
employee's first day of employment with the City.
3.SUBNUTTED ~ n
Submitted by: { ~ ---
CALVIN, GIORDANO & ASSOCIATES. INC.
Date:
t/-2 ~ -/(;)
4. APPROVAL
Approved by:
Date:
Rick Conner, City Manager
CITY OF SUNNY ISLES BEACH
WORK AUTHOlUZATION ESTIMATE DATE April 22, 2010
WORK AUTHORIZATION NO.
PROJECT NAME
114
Capital Project Administration
'il'itlu~ij't ~P'bl.~'W~rl~;ni~~fQ.i:'.&:::t\:Onrl~:~$trator.,
" ". ... ......., .
Project Manager rv & Project Administmtor
COST
$136,066.otV ~ aVO. 00 O}jo-
~JO;oOIM){I. .5"5.: OUJ. 0 J ~lJ&-
LABOR SUBTOTAL
$1$,uuu.Ou ~~ ()JJ I 00 J1de-
$i",'''.'' <;~ 0 fP. 006Jde-
TOTAl,
Reviewed by:
Rick Conner, City Manager
Calvin, Giol.dano & Associates, Inc.
EXCEPTIONAL SOLUTIONS
PROFESSIONAL FEE SCHEDULE
Principal 215.00 PLANNING
Executive Assistant 75.00 Associate, Planning
Director of Planning
ENGINEERING Planning Administrator
Associate, Engineering (VI) 190.00 Assistant Direotor
Director, Engineering (V) 165.00 Planner
Project Manager (IV) 145.00 Jr. Planner
Projeot Engineer (III) 125.00
Engineer (II) 105.00 EXPERT WITNESS
Jr. Engineer (I) 100.00 PrincipaV Associate
Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor
CADD Technician 95.00 Project Engineer
Traffic Technician 90.00
Permit Administrator 90.00 LANDSCAI)E ARCHITECT
Clerical 75.00 Associate, Landscape
Senior Landscape Architect
DATA TECH DEVELOPMENT Environmental Administrator
Associate, Data Tech DC3V. 165.00 Landscape Architect
GIS Coordinator 145.00 Environmental Specialist
GIS Specialist 125.00 Landscape CADD Technician
Multi~Media. 3D Developer 115.00 Environmental Assistnnt
GIS Technician 100.00
Engineering Sr. Applications Developer 165.00 SURVEYING
Applications Developer 135.00 Associate, Surveying
Construction Engineering Network Administrator 155.00 Senior Registered Surveyor
& Inspection
Municipal Engineering System Support Specialist 115.00 Survey Crew
Transportation PlannIng IT Support Specialist 85.00 Registered Surveyor
& Traifle Engineering Survey Coordinator
surveying & Mapping CONSTRUCTION CADD Teohnician
Planning Associate, Consbuctioll 165.00 3D Laser Scanner
Landscape Architecture Construction Management Director 135.00 Hydrographic Survey Crew
& Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew
ConstrucUon Services Inspector 90.00 Sub-meter G.P.S
Indoor Air Qualily Soft Dig (per hole)
Datil Technologies E~RGENCYMANAGEMENT Utility Locates
& Development Director 145.00
Emergency Management Planner 105.00 MICROlllALIlNDOOR AIR
Services Jr. Planner 90.00 QUALITY SERVICES
Building Code Services Sr, Environmental Scientist
Governmental Services Environmental Scientist
165.00
145.00
135.00
125.00
105.00
90.00
330.00
280,00
230.00
165.00
130.00
125,00
115,00
105.00
95.00
85.00
165.00
145.00
135.00
125.00
105.00
95.00
355.00
330.00
155.00
75.00
305.00
205.00
115.00
100.00
1800 Eller Drive, Suite 600
Fort lauderdale, FL 333 '16
Phone: 954.921.7761
fax: 954.921.8807
In adilitlol1 to the honrly rates listed above, charges will include direct out-oj-pocket
expenses snch as reprOfluction, O)lernight mail, amI other reimbursables billed at (/
multiplier of 1.25.
www.calvin-giordano.com
Effective Jnnum'Y 1.2009
Fori Lauderdalo
West Palm Beach
Orlando
Homestead
Engineering
Construction Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering
Surveying & Mapping
Planning
Landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
Emergency Management
Services
Building Code Services
Governmental Services
1 BOO Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Pnone: 954.921.7781
Fax: 954.921.8807
WlNw.calvin-giordano.com
..'[
.."lj Calvin, Giordano g Associates, Inc.
~EXCEPTIONAl SOLUTIONS
]'
.
May 26,2010
Mr. Rick Conner
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 114
Public Worlcs / Capital Project Administration
CGA Proposal No. 10-3187
Mr. Rick Conner,
Enclosed for your review and approval is Work Authorization No. 114 for the above
referenced project.
Per our meeting on April 21, 2010, I have revised this proposal by removing the Public
Works items and focusing on the Capital Improvement projects. This proposal includes
15 hours of Chris Giordano's time per week and 17 hours of Joel Wadsworth's time per
week.
Should you have any questions concerning this matter, please feel free to contact me at
your convemence.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
nis J. Giordano
President
Fort lauderdale
Orlando
Homestead
West Palm Beach
I .
I
I
I
I
1
I
I
I
I
I
I
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE April 22, 2010
WORK AUTHORIZATION NO.
PROJECT NAME
114
Capital Project Administration
Interim Public Works Director & Administrator
Project Manager IV & Project Administrator
$55,000.00
'COST
$55,000.00
LABOR SUBTOTAL
TOTAL
Reviewed by:
$55,000.00
$55,000.00
CITY OF SUNNY ISLES BEACH
Capital Project Administration
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano & Associates, Inc. will perform the following services based on
our understanding of the project requirements:
CGA will provide administration for the Public Works Department - Capital
lmprovements Projects (CIP) for the City of Sunny Isles Beach, Florida as per the
below scope breakdown.
I. Professional Construction Services
A. CGA will provide a Director of Capital Improvement projects to
include the following responsibilities:
1. Implementation of all Capital Improvement Projects (CIP)
2. Attendance of CIP Meetings
3. Provide homeowner complaint resolutions
4. Provide field conflict resolutions
5. Review and Approve bid specifications and contract documents
6. Review and approve contractor payment applications with applicable
release of liens or notice to owners
7. Review and recommend change orders or claims requested by
contractors
8. Coordination with various utility agencies within the City
9. Perform other duties as assigned by City Manager
10. Recommend procedural adjustments to City Manager to ensure
optimization of staff and procedures throughout the CIP department
11. Attend meetings & conferences to represent the City in all matters
pertaining to CIP
II. Professional Government Consulting Services
A. MaintenarIce of project records & documentation
B. Create, update, track and analyze contractor's progress schedule utilizing
primavera project planner
C. Provide the finance director with draw schedules to allow for accurate cash
flow projections
D. Provide project budgets
E. Analyze physical percent complete (earned to date) vs. billed percent
complete
F. Preparation of department budget and evaluate expenditures
G. Development and evaluation of departmental policies and procedures
H. As necessary, attend and present at monthly commission meetings
I. Prepare and submit reports of department activities to the City Manager
and City Engineer
J. Identify & recommend cost control measures in the delivery of all services
and the completion of all eIP projects
K. Perform other duties as assigned
2. BASIS OF COMPENSATION
The basis of compensation is based on a total of 32 hours per week. These 32
hours may be broken down into any split between the two employees/positions
offered in this proposal. Each week the combined hours between the two positions
will equal 32 hours. Each week the portion of the 32 hours per position will
fluctuate based on workload & City direction. The total combined fee for FY 2010
is $55,000.00. Payments are to be made monthly.
A. SPECIAL PROVISIONS
The City of Sunny Isles Beach shall not hire any CGA employee without prior
written notice. This written notice must be submitted at least 180 days prior to the
employee's ftrst day of employment with the City.
3. SUBMITTED
Submitted by, !J--j)
CALVIN, GIORD~S
Date:
<:; -).& -Ie)
TES, INC.
4. APPROVAL
Approved by:
Dat" ,;/ f /~
j Calvin, Giordano & Associates, Inc.
~EXCEPTIONAL SOLUTIONS
....
.!l
.
PROFESSIONAL FEE SCHEDULE
Principal 215.00 PLANNING
Executive Assistant 75.00 Associate, Planning
Director of Planning
ENGINEERING Planning Administrator
Associate, Engineering (VI) 190.00 Assistant Director
Director, Engineering (V) 165.00 Planner
Project Manager (IV) 145.00 Jr. Planner
Project Engineer (III) 125.00
Engineer (II) 105.00 EXPERT WITNESS
Jr. Engineer (I) 100.00 PrincipaV Associate
Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor
CADD Technician 95.00 Project Engineer
Traffic Technician 90.00
Pennit Administrator 90.00 LANDSCAPE ARCIDTECT
Clerical 75.00 Associate, Landscape
Senior Landscape Architect
DATA TECH DEVELOPMENT Environmental Administrator
Associate, Data Tech Dev. 165.00 Landscape Architect
GIS Coordinator 145.00 Environmental Specialist
GIS Specialist 125.00 Landscape CADD Technician
Multi-Media 3D Developer 115.00 Environmental Assistant
GIS Technician 100.00
Engineering Sr. Applications Developer 165.00 SURVEYING
Construction Engineering Applications Developer 135.00 Associate, Surveying
& Inspection Network Administrator 155.00 Senior Registered Surveyor
Municipal Engineering System Support Specialist 115.00 Survey Crew
Transportation Planning IT Support Specialist 85.00 Registered Surveyor
& Traffic Engineering Survey Coordinator
Surveying & Mapping CONSTRUCTION CADD Technician
Planning Associate, Construction 165.00 3D Laser Scanner
Landscape Architecture Construction Management Director 135.00 Hydrographic Survey Crew
& Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew
Construction Services Inspector 90.00 Sub-meter G.P.S
Indoor Air Quality Soft Dig (per hole)
Data Technologies EMERGENCY MANAGEMENT Utility Locates
& Development Director 145.00
Emergency Management Plmmer 105.00 MICROBIAL/INDOOR AIR
Services J1'. Planner 90.00 QUALITY SERVICES
Building Code Services Sr. Environmental Scientist
Governmental Services Environmental Scientist
165.00
145.00
135.00
125.00
105.00
90.00
330.00
280.00
230.00
165.00
130.00
125.00
115.00
105.00
95.00
85.00
165.00
145.00
135.00
125.00
105.00
95.00
355.00
330.00
155.00
75.00
305.00
205.00
115.00
100.00
1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.778'1
Fax: 954.921.8807
In addition to the hourly rates listed above, charges will include direct out-of~pocket
expenses such as reproduction, overnight mail, and other reimbursables billed at a
multiplier of 1.25.
www.calvin-giordano.com
Effective Janual'Y 1,2009
Fort Lauderdale
Orlando
West Palm Beach
Homestead
[.~.A.'...'.if Calvin. Giordano & Associates. Inc.
~~ ~ ~ .'. I E X C E P T ION A l SOL UTI 0 N S
. .!l
,. ~
Engineering
Construction Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering
Surveying & Mapping
Planning
landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
Emergency Management
Services
Building Code Services
Governmental Services
1800 Eller Drive, Suite 600
Fort lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.8807
www.calvin-giordano.com
May 26, 2010
Mr. Rick Conner
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 114
Public Works / Capital Project Administration
CGA Proposal No. 10-3187
Mr. Rick Conner,
Enclosed for your review and approval is Work Authorization No. 114 for the above
referenced project.
Per our meeting on April 21, 20 I 0, I have revised this proposal by removing the Public
Works items and focusing on the Capital Improvement projects. This proposal includes
15 hours of Chris Giordano's time per week and 17 hours of Joel Wadsworth's time per
week.
Should you have any questions concerning this matter, please feel free to contact me at
your convemence.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President
Fort Lauderdale
West Palm Beach
Orlando
Homestead
CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE April 22, 2010
WORK AUTHORIZATION NO. 114
PROJECT NAME Capital Project Administration
Interim Public Works Director & Administrator COST
Project Manager IV & Project Administrator $55,000.00
$55,000.00
LABOR SUBTOTAL
$55,000.00
Reviewed by:
,1;;J~
Rick Conner, City Manager
$55,000.00
TOTAL
CITY OF SUNNY ISLES BEACH
Capital Project Administration
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano & Associates, Inc. will perform the following services based on
our understanding of the project requirements:
CGA will provide administration for the Public Works Department - Capital
Improvements Projects (CIP) for the City of Sunny Isles Beach, Florida as per the
below scope breakdown.
I. Professional Construction Services
A. CGA will provide a Director of Capital Improvement projects to
include the following responsibilities:
1. Implementation of all Capitallmprovement Projects (CIP)
2. Attendance of CIP Meetings
3. Provide homeowner complaint resolutions
4. Provide field conflict resolutions
5. Review and Approve bid specifications and contract documents
6. Review and approve contractor payment applications with applicable
release of liens or notice to owners
7. Review and recommend change orders or claims requested by
contractors
8. Coordination with various utility agencies within the City
9. Perform other duties as assigned by City Manager
10. Recommend procedural adjustments to City Manager to ensure
optimization of staff and procedures throughout the CIP department
11. Attend meetings & conferences to represent the City in all matters
pertaining to CIP
II. Professional Government Consulting Services
A. Maintenance of project records & documentation
B. Create, update, track and analyze contractor's progress schedule utilizing
primavera project planner
C. Provide the finance director with draw schedules to allow for accurate cash
flow projections
D. Provide project budgets
E. Analyze physical percent complete (earned to date) vs. billed percent
complete
F. Preparation of department budget and evaluate expenditures
G. Development and evaluation of departmental policies and procedures
H. As necessary, attend and present at monthly commission meetings
I. Prepare and submit reports of department activities to the City Manager
and City Engineer
J. Identify & recommend cost control measures in the delivery of all services
and the completion of all CIP projects
K. Perform other duties as assigned
2. BASIS OF COMPENSATION
The basis of compensation is based on a total of 32 hours per week. These 32
hours may be broken down into any split between the two employees/positions
offered in this proposal. Each week the combined hours between the two positions
will equal 32 hours. Each week the portion of the 32 hours per position will
fluctuate based on workload & City direction. The total combined fee for FY 20 1 0
is $55,000.00. Payments are to be made monthly.
A. SPECIAL PROVISIONS
The City of Sunny Isles Beach shall not hire any CGA employee without prior
written notice. This written notice must be submitted at least 180 days prior to the
employee's first day of employment with the City.
3. SUBMITTED ~
Subm;tt,d by, Q~ ~ _____
CALVI , GIORDANO & ASSOCIATES, lNC.
Date:
~/).,~-tJ
4. APPROVAL
Dot' to :/4!!
Approved by:
Calvin, Giordano & Associates, Inc.
EXCEPTIONAL SOLUTIONS
PROFESSIONAL FEE SCHEDULE
Principal 215.00 PLANNING
Executive Assistant 75.00 Associate, Planning 165.00
Director of Planning 145.00
ENGINEERING Planning Administrator 135.00
Associate, Engineering (VI) 190.00 Assistant Director 125.00
Director, Engineering (V) 165.00 Planner 105.00
Project Manager (IV) 145.00 Jr. Planner 90.00
Project Engineer (III) 125.00
Engineer (II) 105.00 EXPERT WITNESS
Jr. Engineer (I) 100.00 Principal/Associate 330.00
Senior CADD Technician Manager 115.00 Registered Engineer/Surveyor 280.00
CADD Technician 95.00 Project Engineer 230.00
Traffic Technician 90.00
Pennit Administrator 90.00 LANDSCAPE ARCHITECT
Clerical 75.00 Associate, Landscape 165.00
Senior Landscape Architect 130.00
DATA TECH DEVELOPMENT Environmental Administrator 125.00
Associate, Data Tech Dev. 165.00 Landscape Architect 115.00
GIS Coordinator 145.00 Environmental Specialist 105.00
GIS Specialist 125.00 Landscape CADD Technician 95.00
Multi-Media 3D Developer 115.00 Environmental Assistant 85.00
GIS Technician 100.00
Engineering Sf. Applications Developer 165.00 SURVEYING
Applications Developer 135.00 Associate, Surveying 165.00
Construction Engineering Network Administrator 155.00 Senior Registered Surveyor 145.00
& Inspection
Municipal Engineering System Support Specialist 115.00 Survey Crew 135.00
Transportation Planning IT Support Specialist 85.00 Registered Surveyor 125.00
& Traffic Engineering Survey Coordinator 105.00
Surveying & Mapping CONSTRUCTION CADD Technician 95.00
Planning Associate, Construction 165.00 3D Laser Scanner 355.00
Landscape Architecture Construction Management Director 135.00 Hydrographic Survey Crew 330.00
& Environmental Services Senior Inspector 100.00 G.P.S. Survey Crew 155.00
Construction Services Inspector 90.00 Sub-meter G.P.S 75.00
Indoor Air Quality Soft Dig (per hole) 305.00
Data Technologies EMERGENCY MANAGEMENT Utility Locates 205.00
& Development Director 145.00
Emergency Management Planner 105.00 MICROBIAL/INDOOR AIR
Services Jr. Planner 90.00 QUALITY SERVICES
Building Code Services Sr. Environmental Scientist 115.00
Governmental Services Environmental Scientist 100.00
In addition to the hourly rates listed above, charges will include direct out-oj-pocket
expenses such as reproduction, overnight mail, and other reimbursables billed at a
multiplier oj 1.25.
1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.8807
www.calvin-giordano.com
Effective January I, 2009
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
Rick Conner, City Manager
DATE:
5120/2010
RE:
Approval of a contract with Calvin-Giordano for Project Management
Services.
RECOMMENDATION:
The staff recommends that the Commission approve the Resolution allowing the City to
enter into a contract with Calvin-Giordano for Project Manager Services in an amount
not to exceed $130,000 per twelve month period.
REASONS:
The City is in dire need of a qualified Project Manager and the firm of Calvin-Giordano
and Associates has offered two staff members to provide this service, the time divided
between them depending on the particular service needed (in the field or in the office).
We believe the people they are providing to be very welll qualified and wish to utilize
them until a full time staff person can be hired. If these two people exceed expectations,
we can simply continue the contract as appropriate.
FUNDING SOURCE:
The Salary line item for the Public Works Director.
A TT ACHMENTS:
. Resolution
http://sibagenda.sibfl.netfagenda/Preview.aspx?I temID=265&MeetingID=0&MeetingDate... 5/14/2010