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HomeMy WebLinkAboutReso 99-127A RESOLUTION NO. 99- \'2..1'-- A A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, ADOPTING ADMINISTRATIVE REGULATIONS 1-2, 1-3, 1-4, 1-6 AND 2-1, IN ACCORDANCE WITH ORDINANCE NO. 99-62; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Ordinance No. 99-62 pursuant to which a procedure for semi- annual submissions of Administrative Regulations for public comment and Commission adoption was passed by the City Commission in accordance with Article 3.7 of the municipal Charter; and WHEREAS, the City Manager wishes to submit specific regulations for adoption by the Commission; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: 1. The City Commission hereby adopts Regulations 1-2, 1-3, 1-4, 1-6 and 2-1 attached hereto and made a part of this Resolution. 2. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 11th day of March, 199 . ATTEST: " ~~~~~ Richard ~rown-Morilla, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY Vote: ~O ~~:~;X~y: ~:: l~ Mayor Samson Vice Mayor Turetsky Commissioner Iglesias Commissioner Kauffman Commissioner Morrow V;,XY es) --r(Yes) ~es) ~es) _(Yes) _(No) _(No) _(No) _(No) _(No) ( ') City of Sunny Isles 8each Administrative Regulations " ') .--/ ) TABLE OF CONTENTS- ALL DEPARTMENTS 1-1 Reports for City Commission Agenda 1-2 Tobacco or Tobacco Products Abstention As Pre and Post Employment Requirements 1-3 Policy Governing the Use of City Vehicles 1-4 Establishment of Policy for Travel for City Business 1-5 457 Plan Loans 1-6 Accident Review Board POLICE DEPARTMENT 2-1 Police Accident Review Board Januuy IS. 1999 CITY OF SUNNY ISLES BEACH ADMINISTRATIVE REGULATIONS James DiPietro City Manager Administr~: 1-2 Approved ate: 04/15/98 ALL DEPARTMENTS TOBACCO OR TOBACCO PRODUCTS ABSTENTION AS PRE AND POST EMPLOYMENT REQUIREMENTS OBJECTIVE To reduce the liability exposure to the City of Sunny Isles Beach recognizing that: 1) the Surgeon General of the United States has declared that use of tobacco or tobacco products is a hazard to an individual's health; and 2) an employee's poor health, due to continued use of tobacco or tobacco products, increases the loss experience of the group health insurance plans and group life insurance plans; and 3) increases in loss experience result in increases in premium cost for insurance plans; and 4) increases in premium costs for employees are borne by the General Fund and subsequently the taxpayer of the City of Sunny Isles Beach. To reduce the amount of lost productivity time due to absenteeism and on-the-job time lost to the City of Sunny Isles Beach recognizing that: I) an employee's poor health, due to the continued use oftobacco or tobacco products, increases the amount of lost work days and limited activity and thus reduces an employee's productivity; and 2) decreases in employee productivity result in the decrease in efficiency of the City government; and 3) decreased efficiency is not an effective use of taxpayer's dollars. RESPONSIBILITIES Each Department Head is responsible for monitoring the compliance of the provisions of this Administrative Regulation. PROCEDURES All applicants must be a nonuser of tobacco or tobacco products for at least six months immediately preceding application, as evidenced by the sworn affidavit of the applicant. Employees may not use, on or off duty, tobacco or tobacco products while employed by the City of Sunny Isles Beach. SUNNY ISLES BEACH NON-SMOKING AFFIDAVIT The City of Sunny Isles beach does not employ individuals who now use or have used tobacco procL;cts within the last six (6) months. Do you now or have you ever smoked or used tobacco products? yesD noD If yes. please explain: . I. , hereby swear or affirm that I will not use tobacco or tobacco products, on or off-duty, as a condition of employment for the City of Sunny Isles Beach, Florida. . do hereby affirm that I have not been a user of .cco products for at least six (6) months immediately preceding my application for employment, in accordance with the Policies and Procedures, Sunny Isles Beach, Florida. Under the penalties of perjury, I declare that I have read the foregoing affidavit and that the facts stated in it are true. Dated and signed this day of ,19_" Signature of Applicant \. CITY OF SUNNY ISLES BEACH ADMINISTRATIVE REGULATIONS J ames DiPietro City Manager ~inistrative #1-3 Approve ate 06/26/98 ALL DEPARTMENTS POLICY GOVERNING THE USE OF CITY VEHICLES OBJECTIVE To ensure that City vehicles are used by employees for official City business purposes only. RESPONSIBILITIES Each department head is responsible for monitoring the compliance of his or her departmental employees to the provisions of this Administrative Regulation. PROCEDURES City department heads will notify all existing and new employees, who are permitted access and use of City vehicles, that such vehicles may be used for official City business purposes only. For definition purposes, permitted uses of a City vehicle include: travel to and from meetings and professional association gatherings, if related to one's City job; and travel to and from work if the Manager has authorized, in writing, an employee to "take home" a vehicle on a temporary or permanent basis. Any use not directly associated with or justifiable as City business shall be considered unauthorized. Non-City personnel may not be a passenger in a City vehicle unless it is for official City business purposes and the department head has approved in advance. Unauthorized use of a City vehicle by an employee may result in formal disciplinary action and the discontinued use of the vehicle. JD:pw " James DiPietro City Manager CITY OF SUNNY ISLES BEACH ADMINISTRATIVE REGULATIONS ~eguhtirm#l-4 Approved Date 02/02/99 ALL DEPARTMENTS ESTABLISHMENT OF POLICY FOR TRAVEL ON CITY BUSINESS POLICY Attendance of City employees and elected or appointed officials at professional meetings and training courses benefits them and the City through increased awareness of technical and administrative developments and through the exchange of ideas with their peers. Additionally, travel may be part of an employee's official duties. OBJECTIVE The purposes of this administrative regulation are: 1) to provide a reasonable, systematic means by which travel for City purposes may be approved and controlled, consistent with efficient and economical operation and 2) to standardize travel costs and policies for City employees and officials regardless of funding source or purpose of trip. RESPONSIBILITIES 1. Official Business - Trips on official business may be authorized only by a department head or the City manager. Trips involving overnight stays must be approved in advance by the City Manager where advance notification is given. 2. Reimbursement - A. Employees/officials traveling on City business, in or out of the State, will be reimbursed for trip expenses as indicated in this regulation. B. Eligible Costs- 1. City Employees and Elected Officials: Employees traveling on City business will receive the actual cost of transportation, lodging, and a meal allowance (including tip) as indicated below: Breakfast Lunch Dinner $6.00 $9.00 $17.00 Page -1- Other reasonable incidental traveling expenses such as taxi fares, tolls, parking fees and registration fees will be reimbursed at actual cost. However, any reimbursable expenses included in the registration fee will be deducted in accordance with the allowances provided in the preceding paragraph. 3, Payment of Trip Expenses A. Advances: The Finance Director is authorized to make advances to employees/officials to cover the anticipated costs of trips. Such advances will be made to an employee only upon receipt by the Finance Director of authorization of such travel by the City Manager on a Travel Request Form or Direct Voucher. Such advances may include the anticipated cost of subsistence and travel of any person transported in the custody of a police officer in the performance of official duties. B. Actual Expenses: Within five (5) working days after return, the employee/official shall complete the Travel Expense Report Form which itemizes actual trip expenses. Receipts for expenses for the employee and, if applicable, for any person transported in the employee's custody, must be submitted. If the employee/official received an advance greater than the actual expenses, the employee shall return to the Finance Department excess funds within five (5) working days of employee's/ official's return. If the employee/official with reasonable cause expended more than estimated in the advance, a check to reimburse the employee/official will be issued by the Finance Department. 4. Computation of Travel Time A. Continuous travel of twenty-four hours or more away from the City, based on calendar day of midnight to midnight. Travel expense, meal allowance, lodging costs and any incidental costs shall apply. B. Continuous travel ofless than twenty-four hours which involves overnight absence from the City. Travel expense, meal allowance, lodging costs and any incidental costs shall apply. C. Travel for short or day trips where the traveler is not away from the City overnight. A meal allowance and any incidental expenses incurred by the traveler during the trip, shall apply. 5. Mode of Transportation - The most economic method of transportation is recommended although consideration shall be given to the following factors: a) the purpose of the trip b) work time to be missed by the traveler c) the number of persons making the trip d) the amount of material or equipment being transported e) whether the airplane is a ')et" or propeller model Page -2- The City Manager will approve the mode of transportation. In cases where the mode of transportation chosen by the traveler is not the most economic, the traveler will be responsible for payment of the difference between the mode chosen and the most economic mode. In all cases, the lowest practical common carrier rate will be used for purposes of travel calculating payment to employee. 6. Vacation Combined With official Travel- Employees wishing to combine a vacation with a business or convention trip must have the prior approval of the Department Head and the City Manager. Employees traveling under such circumstances will be reimbursed at the roundtrip lowest practical common carrier rate to and from the City-related trip location, regardless of the mode of transportation used or the actual trip destinations). Actual expenses will be reimbursed for the actual conference period and travel time to and from conference location via common carrier. All other time will be charged as annual leave and expenses borne by the employee. 7. Budgeting of Trips - All trips, whether educational training or official business, are to be approved in advance as part of the annual budget of the department, unless a trip substitution or budget transfer is authorized by the City Manager. PROCEDURES 1. Authorization to Travel A. At least 10 days in advance of the scheduled departure date, the traveler will fill out and sign the Travel Request Form which estimates trip costs, have the form signed by the Department Head and submit it to the Finance Director for review. Any written information on the trip including agenda must be attached for review by the Finance Director and City Manager. If the nature of the trip is such that advance notice cannot be given, this step can be shortened or eliminated. B. Upon review by the Finance Director, the request will be forwarded to the City Manager for final approval. C. Once approved, the City Manager shall return the request to the Finance Department. 2. Travel Arrangements - once the trip is authorized, the Finance Department will issue any advance checks requested by the traveler (i.e., airfare, hotel, etc.). Seven days prior to trip date, the Finance Director will release the Travel Request so that advances to the traveler can be made. 3. Expense Rxport - Within five (5) working days after return, the employee shall complete and sign the Travel Expense Report Form in duplicate, have the Department Head countersign and forward it to the Finance Department. Receipts for lodging, registration fees, transportation and other expenses for which reimbursement is requested must be attached to the Travel Expense Report form. Meal expenses need not be receipted. The Finance Department may Page -3- require an explanation of any expenditures considered questionable and shall verify the amount of reimbursement or amount due the City based on the provisions of this regulation. The employee shall receive a validated copy of the report form from the Finance Department after processing. Page -4- TRA VEL REOUEST FORM City of Sunny Isles Beach CIIy MlMger'I 0lIIce 17070 CoIIInI Awnu.. sun. 250 Sunny..... 8NcII. Fl 331. Telephone: (305) MNl80e FIX: (305) 148-3113 I=-- J Administrative Guldelln. For details. see Admlnl.tratlve Regulation 11-4. The Finance Dtrector II authorlad '0 make adYanc:es '0 empIoyenlolllc.....o cover th. an~ecl coa.s of Irlps, Advances may Include the anl1clpaled COlt of sWslalenc:e and trawl of any person 'ranapoI1ed In .he cus'ody of a police oflIcer In the performance of official duties. Employees 'raY8llng on CIIy buIlnea may elecllO rKIlve either: a. the actual COlt of trantportaUon.lodgIng. and meal allowance (Includes lips) as Indlcalecl below (see Meals); or b. the actual COlt of trMIpor1aIlon. ancllbdy doIlarI ($eO) per clem lor lodging and meal ."*'.... Employee Information Travel Oale(s): I EmployM Nam. I (prinl clealty): R.ason For Travel: Anti I ted E . clpa xpena. Cateoorles Tot... Airfare .---..-..- c .5! Parking & Tolls - _.~-_.._-- . t: _Taxi Fares 0 Q. Auto Rental . c . Gas ... ~ SubIoIaI at Ho'el c a Motel '8 .... Subto.aI Breakfast $6.00 . Lunch . $9.00 . ::I! Dinner $17.00 Subto.a1 List .. . List .c (5 List Subtotal . Actual Miles at J Rale per Mile i SUbloIaI .. . Departmenl Heed Signalure and Oal. Total > 0 .. Finane. Oepartmenl Signalure and Oal. Go Go Cull C City Manager Signature and Oata Advance . After the travel compl.t. a Travel Expense Report Form. If your advanc. was greater than your ectual .xpen.... the employ_official shall return th. excess funds to the Finane. Department within five (5) working days of your r.turn. If, with reasonable Cals., you expended more than estimated In the advanc.,. the Finane. Department wllllssu. a check for reimbursement. NoVEMBER 1998 EMPI.OYEI: Submillhillonnto your OepaItment Head lor~, DrPARTM!Hl' H~: Allar apptOlMI. submit IIIiI 101m 10 the Finane. Depallmanllor approval. FINAHCI! DrPNITMIHf: BaIore payrMftl, submillhis 101m to the City Manager lor approval. TRAVEL EXPENSE REPORT FORM City of Sunny Isles Beach CIy MMIIgeI's 0llIce 17070 CoIIInI Awnue, SuIle 250 SuM)' 111e18eIctl. FL 33180 TeIIphone: (305) t47-0e0e Fax: (305) 149-3113 Administrative Guldelln. '-For details, see Administrative Regulalon '1-4, Employees trawling 011 CIy buIInea IIllI)' eIecIto IKeM eIUMIr: a. the actual coat of 1IInIpOrIIIIon,IodgIng. end 1Mll1IIIowanc:e (Includes ~) u IndIca\ed beloW (1M MealI); or b. the actual coat of tranIpOItIIon,lIld IbIly doIIarI (SeO) per cIIm lor lodging and IMII ~. Within live (5) worIcIng clap ..... raIUm, the ~ thai c:ornpIeIe a Travel EJrpMae RIpOIt Form with lemIzed actual trlp elq)8llSft. Receipts tor ellpen," lor thell1lployH,lIld. . appIIclble, lor en)' pIf8OI'I transported In the employee's custody, must be IUbmllled. EmDloveelnformaUon I-- OIl": ! J Employee N..... (print cleMy): TraveIOata(.): Raa.on For Tr.vel: Itemized Exoen_. I Dew Mandav T....otav Wedn"dllv TlIursd..... Fridav S"'- Sundav Categories I 0eleI Toe.Ia Airfare c 0 Parldna & Tolls - -- ... - Taxi Fares .. 0 a. Auto Rental . c . Gas .. to- Subtotals . Lodal no and Meals: $60 Per Day, or lemlzed Actual Costs Below aI Hotel c f Motel ..l Subtotals Breakfast $6.00 .! Lunch $9.00 . . 2 Dinner $17.00 Subtotals List -. -- .. . List s: --....-..- 0 List Subtotals . Actual Miles aI . Rale Der Mile .! 2 Subtotals Com'"'"ta: AdJustment Total . OepaIIm.nt Head Signature and Oat. . Cuh Advsnce > 0 Charged to Compan)' .. a. Fin.nc. o.pMm.nl Signature .nd Oat. a. C Amount Due Emolov.. CiIy Manager SignMlir. and 0... Amount Due City . NoVEMIlER 1998 EMPLOYE\!: Within five worIcing dare efter mum, aubmit thia 'onn wllIl MY recelI* to your 0epeIlrMnI HMCllot .pprove!. DEPARTIoll!HT HI!All: Alter approval, aubmillhia 'onn to the Finance Dapartmant'Ot ~I. FINANC\! OEPNlTMEHT: aalore paymMI. aubmit Ihia 'onn to the CiIy Manall.r'Ot approval. CITY OF SUNNY ISLES BEACH ADMINISTRATIVE REGULATIONS JIM DIPIETRO CITY MANAGER Administrative Regulation #1-6 Approved ,~ Date 01/15/99 , ALL DEPARTMENTS (EXCLUDING POLICE) ACCIDENT REVIEW BOARD OBJECTIVE To review traffic accidents and detennine their causal factors and preventability so that action may be taken to reduce the likelihood of repeated accidents, and to provide guidelines for training and supervising personnel. Other types of accidents may be investigated at the City Manager's discretion. RESPONSIBILITY The Accident Review Board will have the power to review accidents to determine if they were preventable and report its findings to the City Manager. The City Manager shall have the responsibility to review the findings of the board and to take any disciplinary action as is deemed appropriate or necessary. The City Manager shall be solely responsible for determining whether to levy disciplinary action. PROCEDURES: The Accident Review Board will be convened at the discretion of the City Manager. A. The Accident Review Board will consist of one Police Officer and two Civilians to be designated by the City Manager. B. Two votes are required for any official action by the Board. C. The Board shall meet on an as-needed basis. D. Members selected to serve on the Board will serve until the accident investigation is completed and the City Manager has accepted its findings. GENERAL RULES OF CASES TO BE REVIEWED: A. The Accident Review Board will review accidents to determine causal factors. The Board in each case may interview the employee involved and may also, at its discretion, call further Page 1 of 3 witnesses, including supervisors or other personnel, and have access to all files and reports it may require. It may also obtain any other pertinent information deemed desirable or necessary . PROCEDURES FOR THE REVIEW AND DETERMINATION OF RESPONSffiILITY FOR FAULT: A. A determination of fault by the Board shall be made on the basis that a person is judged to be the major contributing factor, which resulted in the accident. The Board shall specifically address the possibility that: 1. The employee could have prevented the accident. 2, The supervisor or the City could have prevented the accident. 3. That equipment failure or the environment was primarily responsible. The Board may determine that no person is the major contributing factor, in which case the Board shall try to determine what combination of factors led to the accident. The Board shall begin the review of each accident by identifying themselves and the purpose for the review. The employee shall be asked to describe the accident and include any circumstances that may have contributed to its cause. The employee may testify on hislher own behalf or produce witnesses or facts in support ofhis/her position. The Board may, at any time, call such other witnesses, as it may deem necessary for a full understanding of the case. All voting shall be by voice vote and open ballot. The final decisions of the Board shall be documented and submitted to the employee and City Manager. APPEAL: The employee shall have the right to appeal the final decision of the Board through the chain of command or, when applicable, to the City Manager. DISCIPLINARY ACTION FOR EMPLOYEES FOUND TO BE AT FAULT: A. Explanations and Definitions: Disciplinary actions for accidents where the employee is found to be at fault will be categorized as minor or major accidents. A major accident is defined as one involving $2,000.00 or more in total property damage and/or causing bodily injury to any person as a result of such accident. Disciplinary action shall be based upon the date of the most recent accident and the employee's record for the preceding 24 months period for accidents. All disciplinary actions listed 2 and 3 can be lessened or exceeded by the City Manager at his sole option. Page 2 of 3 DISCIPLINARY ACTIONS FOR MINOR ACCIDENTS: 1. First minor accident a. Verbal warning; such warning to be noted In personal file. 2. Second minor accident a. Written reprimand from the City Manager b. Automatic loss of five hours compensatory time or equivalent pay. 3. Third minor accident a. Written reprimand from the City Manager. b. 2 day suspension. 4. Fourth (or greater number) minor accidents a. Written reprimand from City Manager. b. 40 hours suspension or dismissal from police service. DISCIPLINARY ACTION FOR MAJOR ACCIDENTS: 1. First major accident a. Written reprimand from City Manager. b. 2 day suspension (if employee was negligent in a minor accident during the prior 24 month period). 2. Second major accident a. Written reprimand from City Manager. b. 40 hours suspension. c. Mandatory attendance at a City-approved driver improvement course or such other remedial courses deemed appropriate, depending on the type of accident involved. 3. Third major accident a. Written reprimand from the City Manager. b. Suspension as provided in above section disciplinary action for minor accidents or dismissal from police service. Page 3 of 3 CITY OF SUNNY ISLES BEACH- ADMINISTRATIVE REGULATIONS James DiPietro City Manager A~e Regulation #2-1 Approved r;i.. ~ . Date 01/15/99 POLICE DEPARTMENT POLICY GOVERNING ACCIDENT REVIEW BOARD OBJECTIVE To review traffic accidents and determine their causal factors and preventability so that action may be taken to reduce the likelihood of repeated accidents, and to provide guidelines for training and supervising personnel. Other types of accidents may be investigated at the Chief of Police's discretion. RESPONSIBILITY The Accident Review Board will have the power to review accidents to determine if they were preventable and report its findings to the Chief of Police. The Chief of Police shall have the responsibility to review the findings of the board and to take any disciplinary action as is deemed appropriate or necessary. The Police Chief shall be solely responsible for determining whether to levy disciplinary action. PROCEDURES: The Accident Review Board will be convened at the discretion of the Chief of Police. A. The Accident Review Board will consist of three officers to be designated by the Chief of Police. The selected members shall be sworn officers. No probationary member of the department can be selected to this Board. B. Two votes are required for any official action by the Board. C. The Board shall meet on an as-needed basis. D. Members selected to serve on the Board will serve until the accident investigation is completed and the Chief of Police has accepted its findings. GENERAL RULES OF CASES TO BE REVIEWED: A. The Accident Review Board will review accidents to determine causal factors. The Board in each case ~y interview the employee involved and may also, at its ~scretion, call further witnesses, including supervisors or other personnel, and have access to all files and reports it may require: It may also obtain any other pertinent information deemed desirable or necessary. Page I of 3 PROCEDURES FOR THE REVIEW AND DETERMINATION OF RESPONSIBILITY FOR FAULT: A. A determination of fault by the Board shall be made on the basis that a person is judged to be the major contributing factor, which resulted in the accident. The Board shall specifically address the possibility that: 1. The employee could have prevented the accident. 2. The supervisor or the City could have prevented the accident. 3. That equipment failure or the environment was primarily responsible. The Board may determine that no person is the major contributing factor, in which case the Board shall try to determine what combination of factors led to the accident. The Board shall begin the review of each accident by identifying themselves and the pwpose for the review. The employee shall be asked to describe the accident and include any circumstances that may have contributed to its cause. The employee may testify on his/her own behalf or produce witnesses or facts in support ofhis/her position. The Board may, at any time, call such other witnesses, as it may deem necessary for a full understanding of the case. All voting shall be by voice vote and open ballot. The final decisions of the Board shall be documented and submitted to the employee and Police Chief. APPEAL: The employee shall have the right to appeal the final decision of the Board and/or Chief of Police through the chain of command or, when applicable, to the City Manager. , DISCIPLINARY ACTION FOR EMPLOYEES FOUND TO BE AT FAULT: A. Explanations and Definitions: Disciplinary actions for accidents where the employee is found to be at fault will be 'categorized as minor or major accidents. A major accident is defined as one involving $2,000.00 or more in total property damage and/or causing bodily injury to any person as a result of such accident. Disciplinary action shall be based upon the date of the most,recent accident and the employee's record for the preceding 24 month period for accidents. All disciplinary actions listed 2 and 3 can be lessened or exceeded by the Chief of Police at his sole option. DISCIPLINARY ACTIONS FOR MINOR ACCIDENTS: 1. First minor accident a. Verbal warning; such warning to be noted in personal file. Page 2 of 3 2. Second minor accident a. Written reprimand from the Chief of Police. b. Automatic loss of five hours compensatory time or equivalent pay. 3. Third minor accident a. Written reprimand from the Chief of Police. b. 2 day suspension. 4. Fourth (or greater number) minor accidents a. Written reprimand from Chief of Police. b. 40 hours suspension or dismissal from police service. DISCIPLINARY ACTIONS FOR MAJOR ACCIDENTS: 1. First major accident a. Written reprimand from Chief of Police. b. 2 day suspension (if employee was negligent in a minor accident during the prior 24 month period). 2. Second major accident a. Written reprimand from Chief of Police. b. 40 hours suspension. c. Mandatory attendance at a City-approved driver improvement course or such other remedial courses deemed appropriate, depending on the type of accident involved. 3. Third major accident a. Written reprimand from the Chief of Police. b. Suspension as provided in above section disciplinary action for minor accidents or dismissal from police service. Page 3 of 3 , �C�TY David Samson Mayor Irving Turetsky Vice Mayor Commissioners Danny Iglesias Lila Kauffman Connie Morrow James DiPietro City Manager Lynn M. Dannheisser City Attorney City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida 33160 (305) 947 -0606 phone (305) 949 -3113 fax To: City Commission From: City Manager Date: March 11, 1999 Subject: APPROVAL OF ADMINISTRATIVE REGULATIONS RECOMMENDATION Pursuant to Section 3.7 of the City Charter, and an ordinance scheduled for 2 °4 reading this evening, the City Commission is requested to authorize, by resolution, five Administrative Regulations issued by the City Manager as follows: Regulation Number and Title 1 -2 Tobacco or Tobacco Products Abstention as Pre and Post Employment Requirements 1 -3 Policy Governing the Use of City Vehicles 1 -4 Establishment of Policy for Travel on City Business 1 -6 Accident Review Board 2 -1 Police Accident Review Board REASONS 1 -2 Requiring no smoking for six months prior to hiring, positively affects the City's life insurance policy rates and may also impact health insurance premium costs. 1 -3 This regulation requires that City vehicles be used for official business purposes only, thereby protecting the City. 1 -4 This rule sets standards for meal allowances and other expenses when on a City business trip and sets out relevant procedures. 1 -6 & 2 -1 These two regulations set out procedures for reviewing traffic accidents involving employees and disciplinary action, should the employee be judged at fault. City Commission Administrative Regulations Memo March 11, 1999 Page 2 ADDITIONAL INFORMATION Previously, two other Administrative Regulations, 1-1 Reports for City Commission Agendas and 1 -5, 457 Plan Loans were authorized by the City Commission (Ordinance #98 -16 and Resolution #98 -29). Respectfull mitted, ames DiPietro, City Manager JD:pw